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10/8/2007 MINUTES OF A REGULAR MEETING OF THE CITY COUNCIL OF THE CITY OF ROLLING HILLS, CALIFORNIA i OCTOBER 8, 2007 CALL TO ORDER A regular meeting of the City Council of the City of Rolling Hills was called to order by Mayor Pro Tem Hill at 7:30 p.m. in the City Council Chambers at City Hall, 2 Portuguese Bend Road, Rolling Hills, California. ROLL CALL Councilmembers Present: Lay, Pernell, Mayor Pro Tem Hill and Mayor Black (arrived at 7:45 p.m.). Councilmembers Absent: Heinsheimer (excused). Others Present: Anton Dahlerbruch, City Manager. Mike Jenkins, City Attorney. Yolanta Schwartz, Planning Director. Marilyn Kern, Deputy City Clerk. Heidi Aten, Administrative Intern. Lt Greg Ahn, LASD, Lomita Station. � CONSENT CALENDAR Matters which may be acted upon by the City Council in a single motion. Any Councilmember may request removal of any item from the Consent Calendar causing it to be considered under Council Actions. a. Minutes-Regular Meeting of September 24, 2007. RECOMMENDATION: Approve as presented. b. Payment of Bills. RECOMMENDATION: Approve as presented. c. Allied Waste Recycling Tonnage Report for August, 2007. RECOMMENDATION: Receive and file. d. Correspondence from County Sanitation Districts of Los Angeles County regarding Solid Waste Management Facilities Rates. RECOMMENDATION: Receive and file. e. Correspondence from California Water Service Company relative to Advice , Letter No. 1833, transmitting for filing with the Public Utilities Commission changes in its tariff schedules. RECOMMENDATION: Receive and file. Councilmember Pernell moved that the City Council approve the items on the Consent Calendar. Councilmember Lay seconded the motion which carried unanimously by those Councilmembers in attendance. PLANNING COMMISSION ITEMS RESOLUTION 2007-15: RESOLUTION OF THE PLANNING COMMISSION OF THE CITY OF ROLLING HILLS GRANTING A STTE PLAN REVIEW APPROVAL TO CONSTRUCT A NEW RESIDENCE TO REPLACE AN EXISTING RESIDENCE IN ZONING CASE NO. 745 AT 40 EASTFIELD DRIVE, LOT 91-EF, (TONSICH). Planning Director Schwartz presented the staff report outlining the applicants' request and providing background regarding the properly and Planning Commission action relative to Zoning Case No. 745. Discussion ensued regarding the proposed development. Concerns were expressed about the basement wells and the appearance of the residential structure from Outrider Road. Concerns were also expressed about an existing wall located on top of the existing building pad. Planning Director Schwartz explained that this wall does not affect grading and that it would be screened by landscaping and would not be visible from Outrider Road. Minutes City Council Meeting 10/08/07 -1- Councilmembers discussed the basement light well. It was noted that there is a 4-foot opening between the top of the light well and the finished floor of the residence and that there is a balcony proposed over the light well giving the house a two-story appearance. Discussion ensued regarding the RHCA regulations for basement wells and the concern that the plan presented by the applicant might not conform to the RHCA criteria. Planning Director Schwartz explained the parameters of the basement and wells and pointed them out on the plan. She stated that the Planning Commission resolution contains a condition that the project must be reviewed and approved by the RHCA Architectural Committee. Comments were offered about the difficulty this plan, if accepted by the City, would pose to the RHCA Architectural Committee. Councilmember Lay moved that the City Council take Zoning Case No. 745 under their jurisdiction and suggested that this plan be reviewed by the RHCA Architectural Committee prior to being considered by the City Council. Councilmember Pernell seconded the motion. The arrival of Mayor Black was noted. It was suggested that viewing this plan in the field would be helpful to the City Council. Mr. Anthony Inferrera, applicant's architect, explained the wall that is located on top of the existing building pad and indicated that it would not be seen from Outrider Road. He further explained the project and design of the basement. He indicated that the basement light wells are not final and would be further designed when it is know where the habitable rooms in the basement would be located. Comments were offered about getting the RHCA Architectural Committee involved earlier in the review process of projects. Following the discussion, the motion carried unanimously by those Councilmembers in attendance. TRAFFIC COMMISSION ITEMS CONSIDERATION OF A ROLLING HILLS COMMUNITY ASSOCIATION AND WOMEN'S COMMUNITY CLUB PROPOSED BEAUTIFICATION PROJECT AT THE TRIANGLE LOCATED AT PORTUGUESE BEND ROAD AND UPPER BLACKWATER CANYON ROAD. City Manager Dahlerbruch presented the staff report outlining the proposal and Traffic Commission action. Mayor Black commended the Women's Community for their involvement in the beautification of certain areas of the City. Discussion ensued regarding the proposed signage. It was noted that the proposed signage might not be necessary at this location. The City Attorney explained that the Council may make a determination as to whether the conditions at this location are reasonable under certain circumstances to warrant a sign or not and determine whether the area objectively represents a dangerous condition based on their knowledge of the area. It was suggested that staff further review the proposed signage with the Traffic Engineer. Following the discussion, Councilmember Pernell moved that the City Council approve the Rolling Hills Community Association and Women's Community Club proposed beautification project at the triangle located at Portuguese Bend Road and Upper Blackwater Canyon Road excluding any final decision relative to any signage. Councilmember Lay seconded the motion which carried unanimously by those Councilmembers in attendance. Staff was directed to speak with the Traffic Engineer about the signage proposal. CONSIDERATION OF A REQUEST FOR A BIKE RACK IN THE VICINITY OF CITY HALL. City Manager Dahlerbruch presented the staff report outlining the proposal and Traffic Commission action. Discussion ensued regarding the proposal. It was explained that children are riding their bicycles and razors to the City Hall area and leaving them while they attend school. It was suggested that if a bike rack is installed that more students would use it. Minutes City Council Meeting 10/08/07 -2- Following the discussion, Councilmember Lay moved that the City Council approved the concept of a bike rack in the vicinity of City Hall and that staff work with the Women's Community Club to find a location. Councilmember Pernell seconded the motion which carried unanimously by those Councilmembers in attendance. CONSIDERATION OF THE PURCHASE OF A PORTABLE SPEED TRAILER. City Manager Dahlerbruch presented the staff report outlining the proposal and Traffic Commission action. Councilmembers discussed the proposed purchase of a portable speed trailer. Discussion focused on speeding vehicles and the use of a speed trailer as a deterrent. It was noted that motorists might become complacent once they are used to seeing the speed trailer at certain locations. The effectiveness of the extra traffic enforcement program was discussed. Following the discussion, the City Council did not support the purchase of a portable speed trailer. The report was received and filed. PUBLIC HEARINGS None. OLD BUSINESS ORDINANCE 307: AN ORDINANCE OF THE CITY OF ROLLING HILLS AMENDING THE ROLLING HILLS MUIVICIPAL CODE RELATING TO THE DESIGNATION OF THE BUILDING OFFICIAL AND CITY ENGINEER (SECOND READING AND ADOPTION) City Manager Dahlerbruch reported that Ordinance No. 307 had been amended as directed by the City Council and it is being presented for second reading and adoption. Hearing no discussion, Mayor Black called for a motion. Councilmember Lay moved that the City Council waive further reading and adopt Ordinance No. 307. Mayor Pro Tem Hill seconded the motion which carried unanimously by those Councilmembers in attendance. CONSIDERATION OF REJECTION OF BID FROM ZONDIROS CORPORATION FOR THE REPAIR OF THE POPPY TRAIL DRAIN AND AUTHORIZATION OF NOT TO EXCEED $5,000 FOR TEMPORARY REPAIRS BY THE ROLLING HILLS COMMUNITY ASSOCIATION. City Manager Dahlerbruch presented the staff report providing background regarding the proposed project to repair the Poppy Trail drain. Hearing no discussion, Mayor Black called for a motion. Councilmember Lay moved that the City Council reject the bid and change order in the amount of $52,000 from Zondiros Corporation for the permanent repair of the Poppy Trail Drain and authorize not-to-exceed $5,000 with the Rolling Hills Community Association for remedial repairs under the oversight of the City's contract engineering firm on the project. Councilmember Pernell seconded the motion which carried unanimously by those Councilmembers in attendance. NEW BUSINESS REVIEW AND APPROVAL OF THE COMMISSIONER APPOINTMENT SCHEDULE FOR TERMS EXPIRING IN JANUARY 2008. City Manager Dahlerbruch presented the staff report outlining the Commission/Committee reappointment process, calendar and the draft letter to be presented to incumbent Commissioners and Committee Members. He indicated that staff suggests that the ' appointments to the Wildlife Preservation Committee be postponed since the Committee is currently redefining itself. Following brief discussion the report was received and filed. Minutes City Council Meeting _ 10/08/07 -3- OPEN AGENDA- APPROXIMATELY 8:00 P.M. - PUBLIC COMMENT WELCOME None. MATTERS FROM MEMBERS OF THE CITY COUNCIL Councilmembers briefly discussed the low pressure sewer system tour information to be discussed later on the agenda and requested that this report be held on the agenda. MATTERS FROM STAFF NOMINATION OF V'ETTA VIRTUE AND BETTY DAVIDSON TO BE RECOGNIZED BY THE LEAGUE OF WOMEN VOTERS FOR OUTSTANDING WORK BENEFITING THE CITY. City Manager Dahlerbruch presented the staff report outlining the accomplishments of Mrs. Virtue and Mrs. Davidson. Hearing no discussion, Mayor Black called for a motion. Councilmember Lay moved that the City Council support the nominations of V'Etta Virtue and Betty Davidson to be recognized by the League of Women Voters for their outstanding work benefiting the City. Councilmember Hill seconded the motion which carried unanimously. LOW PRESSURE SEWER SYSTEM TOUR INFORMATION (ORAL) City Manager Dahlerbruch reported that he along with Mayor Pro Tem Hill and Councilmember Heinsheimer toured a low pressure sewer system located in Rancho Palos Verdes. He drew the Council's attention to the photographs of the low pressure sewer system taken during the tour and explained them to the Council. It was noted that the City could benefit from the experience with the low pressure sewer system in Rancho Palos Verdes. Following brief discussion regarding the system, this item was held on the agenda. City Manager Dahlerbruch reported that he would be meeting with the County regarding the property on Crest Road. He commented on the proposal received from Willdan for a low pressure sewer system feasibility study and reported that this proposal would be on a future City Council meeting agenda for consideration. City Manager Dahlerbruch reminded the City Council about their emergency training on Tuesday, October 9 from 5:30-7:30 pm at Rolling Hills Estates City Hall. He reported that staff would be meeting with the new Assistant Fire Chief to talk about issues affecting the City and that he and the RHCA Manager would be speaking to the Womeri s Community Club on Thursday. He also reported on the written response to the City Council from Southern California Edison regarding a recent power outage. He also noted that he and The RHCA Manager have been invited to speak to the Womeri s Community Club and that they would be discussing various City matters. City Manager Dahlerbruch indicated that if there are no objections that staff would administratively approve an annual "Yule Parlor Parade" to be held at 75 Saddleback Road on December 7 and 8, 2007. No objections were expressed. City Manager Dahlerbruch introduced Administrative Intern Heidi Aten to members of the City Council. Brief discussion ensued regarding the meetings in various neighborhoods regarding underground utilities. It was reported that there would be a meeting on Thursday on Flying Mane Road. MATTERS FROM THE CITY ATTORNEY CLOSED SESSION The City Council finds, based on advice from legal counsel, that discussion in open session will prejudice the position of the local agency in the litigation. Minutes City Council Meeting 10/08/07 -4- Existing Litigation: G.C. 54956.9(a) Hui-Tse Sheen, Individual, Plaintiff, vs City of Rolling Hills, Rolling Hills Community Association, et. al., Los Angeles County Superior Court, Case No. YC051963. G.G 54956.9(a) Jonas, et al. v. City of Rolling Hills, et al., Los Angeles County Superior Court Case No. YC033955. G.C. 54956.9(a) ' Freeman v. City of Rolling Hills, et al., Los Angeles County Superior Court Case No. YC054015. Conference with Real Property Negotiator " Government Code Section 54956.8 Property Address: Los Angeles Assessors Parcel # 7574-020-900 City Negotiator: City Manager . Negotiating Parties: County of Los Angeles Under Negotiation: Price and Terms of Payment No closed session was held. ADTOURNMENT Hearing no further. business before the City Council, Mayor Black adjourned the meeting at 8:35 p.m. in memory of long time resident Bill Stringfellow. The meeting was adjourned to an adjourned regular meeting of the City Council scheduled to be held jointly with the Council Members of the City of Rolling Hills Estates on Tuesday, October 9, 2007 beginning at 5:30 p.m. in the City Council Chambers at Rolling Hills Estates City Hall, 4045 Palos Verdes Drive North, Rolling Hills Estates, California for the purpose of receiving information/training related to disaster preparedness. Respectfully submitted, _ K �� Marilyn Kern Deputy City Clerk Approved, `'1�'� Jame lack Mayor Minutes City Council Meeting 10/08/07 -5-