10/8/2007 MINUTES OF
A REGULAR MEETING
OF THE
CITY COUNCIL OF THE
CITY OF ROLLING HILLS, CALIFORNIA
i
OCTOBER 8, 2007
CALL TO ORDER
A regular meeting of the City Council of the City of Rolling Hills was called to order by Mayor
Pro Tem Hill at 7:30 p.m. in the City Council Chambers at City Hall, 2 Portuguese Bend Road,
Rolling Hills, California.
ROLL CALL
Councilmembers Present: Lay, Pernell, Mayor Pro Tem Hill and Mayor Black (arrived
at 7:45 p.m.).
Councilmembers Absent: Heinsheimer (excused).
Others Present: Anton Dahlerbruch, City Manager.
Mike Jenkins, City Attorney.
Yolanta Schwartz, Planning Director.
Marilyn Kern, Deputy City Clerk.
Heidi Aten, Administrative Intern.
Lt Greg Ahn, LASD, Lomita Station. �
CONSENT CALENDAR
Matters which may be acted upon by the City Council in a single motion. Any
Councilmember may request removal of any item from the Consent Calendar causing it
to be considered under Council Actions.
a. Minutes-Regular Meeting of September 24, 2007.
RECOMMENDATION: Approve as presented.
b. Payment of Bills.
RECOMMENDATION: Approve as presented.
c. Allied Waste Recycling Tonnage Report for August, 2007.
RECOMMENDATION: Receive and file.
d. Correspondence from County Sanitation Districts of Los Angeles County
regarding Solid Waste Management Facilities Rates.
RECOMMENDATION: Receive and file.
e. Correspondence from California Water Service Company relative to Advice
, Letter No. 1833, transmitting for filing with the Public Utilities Commission
changes in its tariff schedules.
RECOMMENDATION: Receive and file.
Councilmember Pernell moved that the City Council approve the items on the Consent
Calendar. Councilmember Lay seconded the motion which carried unanimously by those
Councilmembers in attendance.
PLANNING COMMISSION ITEMS
RESOLUTION 2007-15: RESOLUTION OF THE PLANNING COMMISSION OF THE
CITY OF ROLLING HILLS GRANTING A STTE PLAN REVIEW APPROVAL TO
CONSTRUCT A NEW RESIDENCE TO REPLACE AN EXISTING RESIDENCE IN
ZONING CASE NO. 745 AT 40 EASTFIELD DRIVE, LOT 91-EF, (TONSICH).
Planning Director Schwartz presented the staff report outlining the applicants' request and
providing background regarding the properly and Planning Commission action relative to
Zoning Case No. 745.
Discussion ensued regarding the proposed development. Concerns were expressed about the
basement wells and the appearance of the residential structure from Outrider Road. Concerns
were also expressed about an existing wall located on top of the existing building pad.
Planning Director Schwartz explained that this wall does not affect grading and that it would
be screened by landscaping and would not be visible from Outrider Road.
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Councilmembers discussed the basement light well. It was noted that there is a 4-foot opening
between the top of the light well and the finished floor of the residence and that there is a
balcony proposed over the light well giving the house a two-story appearance. Discussion
ensued regarding the RHCA regulations for basement wells and the concern that the plan
presented by the applicant might not conform to the RHCA criteria. Planning Director
Schwartz explained the parameters of the basement and wells and pointed them out on the
plan. She stated that the Planning Commission resolution contains a condition that the project
must be reviewed and approved by the RHCA Architectural Committee. Comments were
offered about the difficulty this plan, if accepted by the City, would pose to the RHCA
Architectural Committee.
Councilmember Lay moved that the City Council take Zoning Case No. 745 under their
jurisdiction and suggested that this plan be reviewed by the RHCA Architectural Committee
prior to being considered by the City Council. Councilmember Pernell seconded the motion.
The arrival of Mayor Black was noted. It was suggested that viewing this plan in the field
would be helpful to the City Council.
Mr. Anthony Inferrera, applicant's architect, explained the wall that is located on top of the
existing building pad and indicated that it would not be seen from Outrider Road. He further
explained the project and design of the basement. He indicated that the basement light wells
are not final and would be further designed when it is know where the habitable rooms in the
basement would be located.
Comments were offered about getting the RHCA Architectural Committee involved earlier in
the review process of projects.
Following the discussion, the motion carried unanimously by those Councilmembers in
attendance.
TRAFFIC COMMISSION ITEMS
CONSIDERATION OF A ROLLING HILLS COMMUNITY ASSOCIATION AND
WOMEN'S COMMUNITY CLUB PROPOSED BEAUTIFICATION PROJECT AT THE
TRIANGLE LOCATED AT PORTUGUESE BEND ROAD AND UPPER BLACKWATER
CANYON ROAD.
City Manager Dahlerbruch presented the staff report outlining the proposal and Traffic
Commission action. Mayor Black commended the Women's Community for their
involvement in the beautification of certain areas of the City.
Discussion ensued regarding the proposed signage. It was noted that the proposed signage
might not be necessary at this location. The City Attorney explained that the Council may
make a determination as to whether the conditions at this location are reasonable under certain
circumstances to warrant a sign or not and determine whether the area objectively represents a
dangerous condition based on their knowledge of the area. It was suggested that staff further
review the proposed signage with the Traffic Engineer.
Following the discussion, Councilmember Pernell moved that the City Council approve the
Rolling Hills Community Association and Women's Community Club proposed beautification
project at the triangle located at Portuguese Bend Road and Upper Blackwater Canyon Road
excluding any final decision relative to any signage. Councilmember Lay seconded the motion
which carried unanimously by those Councilmembers in attendance. Staff was directed to
speak with the Traffic Engineer about the signage proposal.
CONSIDERATION OF A REQUEST FOR A BIKE RACK IN THE VICINITY OF CITY
HALL.
City Manager Dahlerbruch presented the staff report outlining the proposal and Traffic
Commission action.
Discussion ensued regarding the proposal. It was explained that children are riding their
bicycles and razors to the City Hall area and leaving them while they attend school. It was
suggested that if a bike rack is installed that more students would use it.
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Following the discussion, Councilmember Lay moved that the City Council approved the
concept of a bike rack in the vicinity of City Hall and that staff work with the Women's
Community Club to find a location. Councilmember Pernell seconded the motion which
carried unanimously by those Councilmembers in attendance.
CONSIDERATION OF THE PURCHASE OF A PORTABLE SPEED TRAILER.
City Manager Dahlerbruch presented the staff report outlining the proposal and Traffic
Commission action.
Councilmembers discussed the proposed purchase of a portable speed trailer. Discussion
focused on speeding vehicles and the use of a speed trailer as a deterrent. It was noted that
motorists might become complacent once they are used to seeing the speed trailer at certain
locations. The effectiveness of the extra traffic enforcement program was discussed.
Following the discussion, the City Council did not support the purchase of a portable speed
trailer. The report was received and filed.
PUBLIC HEARINGS
None.
OLD BUSINESS
ORDINANCE 307: AN ORDINANCE OF THE CITY OF ROLLING HILLS AMENDING
THE ROLLING HILLS MUIVICIPAL CODE RELATING TO THE DESIGNATION OF
THE BUILDING OFFICIAL AND CITY ENGINEER
(SECOND READING AND ADOPTION)
City Manager Dahlerbruch reported that Ordinance No. 307 had been amended as directed
by the City Council and it is being presented for second reading and adoption. Hearing no
discussion, Mayor Black called for a motion.
Councilmember Lay moved that the City Council waive further reading and adopt Ordinance
No. 307. Mayor Pro Tem Hill seconded the motion which carried unanimously by those
Councilmembers in attendance.
CONSIDERATION OF REJECTION OF BID FROM ZONDIROS CORPORATION FOR
THE REPAIR OF THE POPPY TRAIL DRAIN AND AUTHORIZATION OF NOT TO
EXCEED $5,000 FOR TEMPORARY REPAIRS BY THE ROLLING HILLS COMMUNITY
ASSOCIATION.
City Manager Dahlerbruch presented the staff report providing background regarding the
proposed project to repair the Poppy Trail drain. Hearing no discussion, Mayor Black called
for a motion.
Councilmember Lay moved that the City Council reject the bid and change order in the
amount of $52,000 from Zondiros Corporation for the permanent repair of the Poppy Trail
Drain and authorize not-to-exceed $5,000 with the Rolling Hills Community Association for
remedial repairs under the oversight of the City's contract engineering firm on the project.
Councilmember Pernell seconded the motion which carried unanimously by those
Councilmembers in attendance.
NEW BUSINESS
REVIEW AND APPROVAL OF THE COMMISSIONER APPOINTMENT SCHEDULE
FOR TERMS EXPIRING IN JANUARY 2008.
City Manager Dahlerbruch presented the staff report outlining the Commission/Committee
reappointment process, calendar and the draft letter to be presented to incumbent
Commissioners and Committee Members. He indicated that staff suggests that the
' appointments to the Wildlife Preservation Committee be postponed since the Committee is
currently redefining itself.
Following brief discussion the report was received and filed.
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OPEN AGENDA- APPROXIMATELY 8:00 P.M. - PUBLIC COMMENT WELCOME
None.
MATTERS FROM MEMBERS OF THE CITY COUNCIL
Councilmembers briefly discussed the low pressure sewer system tour information to be
discussed later on the agenda and requested that this report be held on the agenda.
MATTERS FROM STAFF
NOMINATION OF V'ETTA VIRTUE AND BETTY DAVIDSON TO BE RECOGNIZED
BY THE LEAGUE OF WOMEN VOTERS FOR OUTSTANDING WORK BENEFITING
THE CITY.
City Manager Dahlerbruch presented the staff report outlining the accomplishments of Mrs.
Virtue and Mrs. Davidson. Hearing no discussion, Mayor Black called for a motion.
Councilmember Lay moved that the City Council support the nominations of V'Etta Virtue
and Betty Davidson to be recognized by the League of Women Voters for their outstanding
work benefiting the City. Councilmember Hill seconded the motion which carried
unanimously.
LOW PRESSURE SEWER SYSTEM TOUR INFORMATION (ORAL)
City Manager Dahlerbruch reported that he along with Mayor Pro Tem Hill and
Councilmember Heinsheimer toured a low pressure sewer system located in Rancho Palos
Verdes. He drew the Council's attention to the photographs of the low pressure sewer system
taken during the tour and explained them to the Council. It was noted that the City could
benefit from the experience with the low pressure sewer system in Rancho Palos Verdes.
Following brief discussion regarding the system, this item was held on the agenda.
City Manager Dahlerbruch reported that he would be meeting with the County regarding the
property on Crest Road.
He commented on the proposal received from Willdan for a low pressure sewer system
feasibility study and reported that this proposal would be on a future City Council meeting
agenda for consideration.
City Manager Dahlerbruch reminded the City Council about their emergency training on
Tuesday, October 9 from 5:30-7:30 pm at Rolling Hills Estates City Hall. He reported that staff
would be meeting with the new Assistant Fire Chief to talk about issues affecting the City and
that he and the RHCA Manager would be speaking to the Womeri s Community Club on
Thursday. He also reported on the written response to the City Council from Southern
California Edison regarding a recent power outage.
He also noted that he and The RHCA Manager have been invited to speak to the Womeri s
Community Club and that they would be discussing various City matters.
City Manager Dahlerbruch indicated that if there are no objections that staff would
administratively approve an annual "Yule Parlor Parade" to be held at 75 Saddleback Road on
December 7 and 8, 2007. No objections were expressed.
City Manager Dahlerbruch introduced Administrative Intern Heidi Aten to members of the
City Council.
Brief discussion ensued regarding the meetings in various neighborhoods regarding
underground utilities. It was reported that there would be a meeting on Thursday on Flying
Mane Road.
MATTERS FROM THE CITY ATTORNEY
CLOSED SESSION
The City Council finds, based on advice from legal counsel, that discussion in open
session will prejudice the position of the local agency in the litigation.
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Existing Litigation:
G.C. 54956.9(a)
Hui-Tse Sheen, Individual, Plaintiff, vs City of Rolling Hills, Rolling Hills Community
Association, et. al., Los Angeles County Superior Court, Case No. YC051963.
G.G 54956.9(a)
Jonas, et al. v. City of Rolling Hills, et al., Los Angeles County Superior Court Case No.
YC033955.
G.C. 54956.9(a) '
Freeman v. City of Rolling Hills, et al., Los Angeles County Superior Court Case No.
YC054015.
Conference with Real Property Negotiator
" Government Code Section 54956.8
Property Address: Los Angeles Assessors Parcel # 7574-020-900
City Negotiator: City Manager .
Negotiating Parties: County of Los Angeles
Under Negotiation: Price and Terms of Payment
No closed session was held.
ADTOURNMENT
Hearing no further. business before the City Council, Mayor Black adjourned the meeting at
8:35 p.m. in memory of long time resident Bill Stringfellow. The meeting was adjourned to an
adjourned regular meeting of the City Council scheduled to be held jointly with the Council
Members of the City of Rolling Hills Estates on Tuesday, October 9, 2007 beginning at 5:30
p.m. in the City Council Chambers at Rolling Hills Estates City Hall, 4045 Palos Verdes Drive
North, Rolling Hills Estates, California for the purpose of receiving information/training
related to disaster preparedness.
Respectfully submitted,
_ K ��
Marilyn Kern
Deputy City Clerk
Approved,
`'1�'�
Jame lack
Mayor
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