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10/22/2007 MINUTES OF A REGULAR MEETING OF THE CITY COUNCIL OF THE CITY OF ROLLING HILLS, CALIFORNIA OCTOBER 22,2007 CALL TO ORDER A regular meeting of the City Council of the City of Rolling Hills was called to order by Mayor Black at 7:30 p.m. in the City Council Chambers at City Hall, 2 Portuguese Bend Road, Rolling Hills, California. ROLL CALL Councilmembers Present: Heinsheimer, Lay, Pernell, Mayor Pro Tem Hill and Mayor Black. Councilmembers Absent: None. Others Present: Anton Dahlerbruch, City Manager. Mike Jenkins, City Attorney. Yolanta Schwartz, Planning Director. Nan Huang, Finance Director. Marilyn Kern, Deputy City Clerk. Lt Greg Ahn, LASD, Lomi�a Station. 3. CONSENT CALENDAR Matters which may be acted upon by the City Council in a single motion. Any Councilmember may request removal of any item from the Consent Calendar causing it to be considered under Council Actions. � ' � a. Minutes - Regular Meeting of October 8, 2007. RECOMMENDATION: Approve as presented. b. Payment of Bills RECOMMENDATION: Approve as presented. c. Financial Statement for the Month of September, 2007. RECOMMENDATION: Approve as presented. d. Correspondence from Cox Communications regarding additions to their channel lineup. RECOMMENDATION: Receive and file. e. Correspondence.from California Water Service Company regarding fluoridation of water supplies. RECOMMENDATION: Receive and file. f. Correspondence from California Water Service Company regarding changes in its tariff schedules; Advice Letter No. 1834 filed with the Public Utilities Commission. RECOMMENDATION: Receive and file. g. Memorandum regarding 2010 US Census. RECOMMENDATION: Receive and file. h. Correspondence form Southern California Edison Company regarding a proposed rate increase; Application No. A07-07-026 filed with the Public Utilities . Commission. RECOMMENDATION: Receive and file. i. Correspondence from County Sanitation Districts of Los Angeles County regarding rates for solid waste materials recovery, transfer, and disposal facilities. RECOMMENDATION: Receive and file. j. Correspondence from County of Los Angeles Board of Supervisors regarding "Turn Off Your Lights" Program. RECOMMENDATION: Receive and file. k. Allied Waste Recycling Tonnage Report for September, 2007 RECOMMENDATION: Receive and file. Councilmember Heinsheimer moved that the City Council approve the items on the Consent Calendar. Mayor Pro Tem Hill seconded the motion which carried unanimously. Minutes City Council Meeting 10/22/07 -1- City Manager Dahlerbruch reported that the City of Palos Verdes Estates has provided the City with a certificate recognizing the 50th Anniversary of the Incorporation of the City. SPECIAL PRESENTATION Introduction of new Assistant Fire Chief Robert Valdillez It was reported that Chief Valdillez was unable to attend the meeting due to the magnitude of the fires burning in Southern California. Support was expressed for the Fire Department's efforts during this state of emergency. Recogl2ition of Baeildir2g Inspector Rafael Bernc�l Mayor Black presented a City Council Commendation to Building Inspector Rafael Bernal. Mr. Bernal has been assigned to another City. Councilmembers wished him well in his new assignment. PLANNING COMMISSION ITEMS RESOLUTION NO. 2007-16. A RESOLUTION OF THE PLANNING COMMISSION OF THE CITY OF ROLLING HILLS GRANTING SITE PLAN REVIEW FOR GRADING TO CREATE A PLAY AREA IN THE AREA OF THE EXISTING CORRAL AND A VARIANCE TO EXCEED THE MAXIMUM PERMITTED DISTURBED AREA OF THE LOT AT AN EXISTING SINGLE FAMILY RESIDENCE IN ZONING CASE NO. 740, AT 16 GEORGEFF ROAD, (LOT 6- . GF), (BEILKE). Planning Director Schwartz presented the staff report outlining the applicants' request and providing background regarding the property and Planning Commission action relative to Zoning Case No. 740. Following a brief discussion regarding elevation between the pool and the play area and the access to the area, Mayor Black called for a motion. Councilmember Heinsheimer moved that the City Council receive and file Resolution No. 2007-16. Councilmember Lay seconded the motion which carried unanimously. TRAFFIC COMMISSION ITEMS None. PUBLIC HEARINGS ZONING CASE NO. 745, REQUEST FOR A SITE PLAN REVIEW FOR GRADING AND CONSTRUCTION OF A NEW SINGLE FAMILY RESIDENCE TO REPLACE AN EXISTING SINGLE FAMILY RESIDENCE AT 40 EASTFIELD DRIVE, (LOT 91-EF), ROLLING HILLS, CA. (TONSICH) City Manager Dahlerbruch explained that staff has advised the applicant in this case that it is his option whether or not to obtain Architectural Committee review at this time. He also explained that if the City Council is inclined to approve this case that the resolution of approval could contain a condition that states that the project requires review and approval by the RHCA and a condition that prior to City's modification of the basement requirements regarding the light wells that building permits for this project shall not be issued until the City's amended regulations relative to basements are adopted and are in effect. Planning Director Schwartz presented the staff report outlining the applicants' request and providing background regarding the property. Mayor Black opened the public hearing and called for testimony Mr. Nicholas Tonsich, applicant, stated that the proposed project meets all of the City's guidelines. He explained the proposed basement. He commented on a previous proposal for improvements to the property and indicated that the current project is more feasible for the property. Councilmembers discussed the project and concurred that a field review would be beneficial. It was suggested that the Council view the project from Outrider Road as well. Minutes City Council Meeting 10/22/07 -2- Discussion ensued regarding how the allowance of soil export would affect the level of the building pad on the property. City Manager Dahlerbruch reported that the Planning Commission is currently reviewing the matter of basement regulations. Following the discussion, the public hearing was continued to a field review scheduled to be held on Tuesday, November 6, 2007 beginning at 8:00 am. It was noted that if November 6�" does not work that the field review could be held on November 13�'. It was suggested that the applicant provide an artists rendering of the residential structure. OLD BUSINESS None. NEW BUSINESS CONSIDERATION OF AWARD OF BID FOR A 2008 HOUSING ELEMENT UPDATE FOR THE CITY OF ROLLING HILLS. City Manager Dahlerbruch presented the staff report providing information regarding the City's requirement to update the housing element and background regarding the bidding process and bidder for this project. Concerns were expressed regarding the requirement to update the City's Housing Element. Councilmember Heinsheimer moved that the City Council award the bid for the 2008 Housing Element Update to Comprehensive Planning Services in an amount not to exceed $24,560 and authorize the City Manager to execute the appropriate agreement. Councilmember Lay seconded the motion which carried unanimously. CONSIDERATION OF THE PURCHASE OF A XEROX 6360DT COLOR PRINTER AND THE DECLARATION OF THE EXISTING HP 8500N PRINTER AS SURPLUS PROPERTY. City Manager Dahlerbruch presented the staff report providing background regarding the need for a new printer. Following brief discussion regarding the proposed purchase of a new copier in the next fiscal year, Mayor Black called for a motion. Mayor Pro Tem Hill moved that the City Council authorize the purchase of a Xerox 6360DT color printer to replace the existing HP 8500N printer and declare the HP 8500N printer as surplus property. Councilmember Heinsheimer seconded the motion which carried unanimously. OPEN AGENDA - APPROXIMATELY 8:00 P.M. - PUBLIC COMMENT WELCOME Ms. Alida Calvillo, 11 Wagon Lane, commented on the undergrounding of utilities in the City and urged the Council to revisit the possible undergrounding of the entire City. �She indicated that the residents may be more receptive to the idea since the many fires that have erupted in Southern California. It was explained that an underground utility feasibility study had been created several years ago but that many residents expressed concern about the costs. It was further explained t�iat the topography of the city causes many challenges to the undergrounding of the utilities. It was suggested that smaller focused neighborhood underground projects could b�e accomplished more economically. Ms. Calvillo was urged to contact her neighbors to promote the undergrounding of utilities. MATTERS FROM MEMBERS OF THE CITY COUNCIL Mayor Pro Tem Hill commented on the County Sanitation Districts' plans for the future use of recycled water in the South Bay. A suggestion was offered that recycled water to be used for irrigation or other non-potable uses could be delivered to homes via trucks at a lesser cost. � Comments ensued regarding the use of gray water and wind generated energy. Councilmembers further commented about the topic of green (environrrientally sensitive) buildings and suggested that this item be agendized for a future discussion on how the zoning code could be modified to support the greening of the City. It was suggested that the topic Minutes City Council Meeting 10/22/07 -3- should also include a discussion of alternative energy as well as the use of reclaimed and recycled water. PALOS VERDES PENINSULA REGIONAL LAW ENFORCEMENT COMMITTEE MEETING UPDATE (ORAL) Councilmember Pernell reported on the Palos Verdes Peninsula Regional Law Enforcement Committee meeting. The low crime and traffic enforcement statistics were highlighted. Comments were offered regarding the excellent response times for the ambulance response team. MATTERS FROM STAFF City Manager Dahlerbruch reported that several neighborhoods have come to the Cifiy to investigate the possibility of undergrounding utilities. He indicated that staff is working with these residents. He reported that the City has been invited to participate in the RHCA Annual Meeting in January, 2008. He indicated that information could be presented regarding underground utilities and a low pressure sewer system feasibility study. LOW PRESSURE SEWER SYSTEM TOUR INFORMATION (ORAL) City Manager Dahlerbruch reported that the City Council would be considering a proposal for a low pressure sewer system feasibility study at their meeting on November 26, 2007. DATES AND SCHEDULES City Manager Dahlerbruch reported that the next regularly scheduled City Council meeting scheduled for November 12, 2007 falls on the Veterans Day Holiday and that staff recommends canceling the meeting since City Hall will be closed that day. He indicated that at this time, staff does not anticipate the need for a special City Council meeting in its place. He indicated that it is recommended that the City Council reconvene at its regularly scheduled meeting of November 26. He reported that the City Council traditionally does not meet in December but that on December 10, the City Council would host its annual holiday reception from 5:00 p.m. to 8:00 p.m., therefore, the next City Council meeting after November 26 would be held on January 14, 2008. City Manager Dahlerbruch stated that City Hall would be closed on December 24 and 25 and then again, for the New Year holiday on January l. He also stated that with the New Year on a Tuesday, that it is proposed that City Hall would additionally be closed on December 31. The City Council expressed no objections to the recommendations in the report. MATTERS FROM THE CITY ATTORNEY CLOSED SESSION The City Council finds, based on advice from legal counsel, that discussion in open session will prejudice the position of the local agency in the litigation. Existing Litigation: G.C. 54956.9(a) Hui-Tse Sheen, Individual, Plaintiff, vs City of Rolling Hills, Rolling Hills Community Association, et. al., Los Angeles County Superior Court, Case No. YC051963. G.C. 54956.9(a) Jonas, et al. v. City of Rolling Hills, et al., Los Angeles County Superior Court Case No. YC033955. G.C. 54956.9(a) Freeman v. City of Rolling Hills, et al., Los Angeles County Superior Court Case No. YC054015. Minutes City Council Meeting 10/22/07 -4- Conference with Real Property Negotiator Government Code Section 54956.8 Property Address: Los Angeles Assessors Parcel # 7574-020-900 City Negotiator: City Manager Negotiating Parties: County of Los Angeles � ' Under Negotiation: Price and Terms of Payment At 8:30 p.m. the meeting was adjourned into closed session. At 8:45 p.m. the City Council reconvened in open session. The City Attorney announced that the City Council discussed real estate negotiation matter on the close session agenda and that no reportable action was taken in closed session. ADTOURNMENT Hearing no further business before the City Council, Mayor Black adjourned the meeting at 8:45 p.m. to an adjourned regular meeting of the City Council scheduled to be held on Tuesday, November 6, 2007 beginning at 8:00 a.m. for the purpose of conducting a field review at 40 Eastfield Drive, Rolling Hills, California. Respectfully submitted, � ���� Marilyn Kern � Deputy City Clerk Approved, james Bla Mayor Minutes City Council Meeting 10/22/07 -5-