1/14/2008 MINUTES OF
A REGULAR MEETING
OF THE
CITY COUNCIL OF THE
CITY OF ROLLING HILLS, CALIFORNIA
JANUARY 14, 2008
CALL TO ORDER
A regular meeting of the City Council of the City of Rolling Hills was called to order by Mayor
Black at 7:30 p.m. in the City Council Chambers at City Hall, 2 Portuguese Bend Road, Rolling
Hills, California.
ROLL CALL
Councilmembers Present: Heinsheimer, Lay, Pernell, Mayor Pro Tem Hill and Mayor
Black.
Councilmembers Absent: None.
Others Present: Anton Dahlerbruch, City Manager.
Mike Jenkins, City Attorney.
Yolanta Schwartz, Planning Director.
Nan Huang, Finance Director.
Marilyn Kern, Deputy City Clerk.
Lt Greg Ahn, LASD, Lomita Station.
CONSENT CALENDAR
Matters which may be acted upon by the City Council in a single motion. Any
Councilmember may request removal of any item from the Consent Calendar causing it .
to be considered under Council Actions.
a. Minutes - Regular Meeting of November 26, 2007.
RECOMMENDATION: Approve as presented.
b. Payment of Bills-December 10, 2007, December 24, 2007 and January 14, 2008.
RECOMMENDATION: Approve as presented.
c. Financial Statement for the month of November 2007.
RECOMMENDATION: Approve as presented.
d. Correspondence from Southern California Edison Company regarding 2009
General Rate Case, A.07-11-011.
RECOMMENDATION: Receive and file.
e. Consideration of disposition of surplus property.
RECOMMENDATION: Approve as presented.
f. Consideration of Resolution No. 1029 supporting the West Basin Water District's
campaign for water conservation entitled "It's Time to Get Serious."
RECOMMENDATION: Approve as presented
g. City Council Personnel Subcommittee Meeting Notes of November 26, 2007.
RECOMMENDATION: Receive and file.
h. Notice before the Public Utilities Commission (Petition of San Diego Gas &
Electric Co. (U902 E) to Adopt, Amend, or Repeal a Regulation Pursuant to Pub.
Util. Code � 1708.5), Petition No. 07-11-007.
RECOMMENDATION: Receive and file.
i. Consideration of Resolution No. 1030 authorizing the reallocation of
maintenance and servicing funds generated by the Safe Neighborhood Parks
Proposition of 1992 and 1996 to the City of Rolling Hills Estates and the City of
Rancho Palos Verdes.
RECOMMENDATION: Approve as presented
j. Correspondence from Southern California Gas Company, Notice to Customers of
Proposed Rate Increase — State Mandated Natural Gas Social Programs,
Application No. A.07-12-006.
RECOMMENDATION: Approve as presented.
k. Allied Recycling Tonnage Report of October and November 2007.
RECOMMENDATION: Receive and file.
1. Consideration of Resolution No. 1031 designating the persons charged with
performing the duties of the Building Official, City Engineer and Traffic Engineer
pursuant to the provisions of the Rolling Hills Municipal Code.
RECOMMENDATION: Approve as presented
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Councilmember Heinsheimer moved that the City Council approve the items on the Consent
Calendar. Mayor Pro Tem Hill seconded the motion which carried unanimously.
PLANNING COMMISSION ITEMS
RESOLUTION NO. 2007-21: A RESOLUTION OF THE PLANNING COMMISSION OF
THE CITY OF ROLLING HILLS GRANTTNG APPROVAL OF A SITE PLAN REVIEW
TO CONSTRUCT AN ABOVE GROUND DECK AT A SINGLE FAMILY RESIDENCE
AT 2 PINE TREE LANE, IN ZONING CASE NO. 748 (LOT 96-2-RH), (RIETDYK).
Planning Director Schwartz presented the staff report outlining the applicant's request and
providing background regarding the property and Planning Commission action relative to
Zoning Case No. 748. Hearing no discussion, Mayor Black called for a motion.
Councilmember Pernell moved that the City Council receive and file Resolution No. 2007-21.
Councilmember Heinsheimer seconded the motion which carried unanimously.
TRAFFIC COMMISSION ITEMS
None.
PUBLIC HEARINGS
None.
OLD BUSINESS
None.
NEW BUSINESS
CONSIDERATION OF RESOLUTION NO. 1032: A RESOLUTION OF THE CITY
COUNCIL OF THE CITY OF ROLLING HILLS REPEALING RESOLUTION NO. 759
AND RESOLUTION NO. 771 AND PROVIDING FOR A DISASTER PREPAREDNESS
COMMITTEE, PRESCRIBING TTS MEMBERSHIP, DUTIES, AND RESPONSIBILITIES.
City Manager Dahlerbruch presented the staff report providing background regarding the
resolution to re-establish a Disaster Preparedness Committee and outlining the proposed
membership, duties and responsibilities. He highlighted the proposed goals and objectives
outlined in the Resolution.
Councilmember Heinsheimer moved that the City Council adopt Resolution No. 1032.
Councilmember Pernell seconded the motion. Discussion ensued regarding Section 4 of the
resolution regarding the discontinuance of the Committee in December 2011. The City
Manager explained that staff had included this clause because of the structure of the proposed
membership of the Committee where Block Captains and CERT members may change from
time to time during the term of the resolution.
Councilmember Heinsheimer and Councilmember Pernell agreed that they would amend the
motion to adopted Resolution No. 1032 as amended to reflect that the last sentence of Section 4
be revised to read "Upon expiration of the term, the Rolling Hills Disaster Preparedness
Committee shall be reviewed by the City Council". The motion carried unanimously.
CONSIDERATION OF ORDINANCE NO. 308-U: AN ORDINANCE OF THE CITY OF
ROLLING HILLS ADOPTING BY REFERENCE TITLE 26 OF THE LOS ANGELES
COUNTY CODE, INCORPORATING THE CALIFORNIA BUILDING CODE, 2007
EDTTION; TITLE 27 OF THE LOS ANGELES COUNTY CODE, INCORPORATING
THE CALIFORNIA ELECTRICAL CODE, 2007 EDTTION; TITLE 28 OF THE LOS
ANGELES COUNTY CODE, INCORPORATING THE CALIFORNIA PLUMBING
CODE, 2007 EDITION; TITLE 29 OF THE LOS ANGELES COUNTY CODE,
INCORPORATING THE CALIFORNIA MECHANICAL CODE, 2007 EDTTION; AND
TITLE 32 OF THE LOS ANGELES COUNTY CODE, INCORPORATING THE
CALIFORNIA FIRE CODE, 2007 EDITION; AND DECLARING THE URGENCY
THEREOF.
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City Manager Dahlerbruch presented the staff report providing background regarding
Ordinance No. 308-U. Councilmembers discussed the necessity to adopt the ordinance in
order to comply with state law. Hearing no further discussion, Mayor Black called for a
motion.
Councilmember Lay moved that the City Council waive further reading and adopt Ordinance
No. 308-U. Councilmember Pernell seconded the motion which carried unanimously.
It was noted that if a project was already in process before adoption of the ordinance that it
would continue under the code which the permit was issued. It was further noted that staff
would return to the City Council at a later time to propose amendments that tailored elements
of the Building Code to Rolling Hills.
CONSIDERATION OF AGREEMENT BETWEEN THE CITY OF ROLLING HILLS
. AND WILLDAN FOR ENGINEERING SERVICES INCLUDING TRAFFIC
ENGINEERING AND EXPEDITED PLAN REVIEW, PERMITTING AND INSPECTION
PROCESS
City Manager Dahlerbruch presented the staff report providing information regarding the
agreement which will provide an option for residents to receive plan review, permitting and
inspection services from Willdan or the County. He reported that Willdan has experience in
these services in Rolling Hills Estates as well as other cities. He indicated that all references
that he contacted were positive.
Discussion ensued regarding fees and it was reported that a fee resolution would need to be
considered by the City Council in the future. City Manager Dahlerbruch explained that a
percentage of fees collected by Willdan would be remitted to the City and that this is also a
practice of the County. It was noted that historically the costs with the County have been less
than the fee for the City to cover its costs. The City Manager also explained for this expedited
service, a 25% surcharge would be proposed to be collected by Willdan.
Discussion ensued regarding the 25% surcharge proposed by Willdan. City Manager
Dahlerbruch explained that the surcharge could be increased if the City Council desires. It
was suggested that staff monitor the financial aspects of this agreement with Willdan and that
the City Council could re-evaluate it in the future if needed. City Manager Dahlerbruch stated
that the actual fees charged by Willdan would be the same as the County fees, however, with
the 25% surcharge that Willdan may offer a faster turn-around. The City Manager was
directed to provide quarterly financial updates to the City Council to monitor revenue and
expenses.
� Councilmembers discussed the two-year term of the agreement. It was explained that the City
Council has an option to cancel the agreement within 60 days. The City Council also discussed
the annual review clause and that adjustrnents or revisions could be made to the services or
compensation.
Comments were offered regarding verifying the quality and consistency of service between the
County and Willdan. Mr. Stephen Widmayer and Mr. James Guerra, representing Willdan,
explained that these services are interchangeable. They also explained that the plan correction
forms used by Willdan are the same as the forms used by the County. Mr. Widmayer
explained the process provided by Willdan and offered that they feel that the services offered
by Willdan would be more efficient. It was explained that both the County and Willdan
review plans to the same building codes.
Comments were offered about the benefits of offering residents a choice between the County
and Willdan for plan review, permitting, and inspection services. Hearing no further
discussion, Mayor Black called for a motion.
� Councilmember Lay moved that the City Council approve the agreement with Willdan for
Engineering services. Mayor Pro Tem Hill seconded the motion which carried unanimously.
Staff was directed to report on how the alternate service being provided by Willdan is
progressing on a quarterly basis.
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CONSIDERATION OF RESOLUTION NO. 1033: A RESOLUTION OF THE CITY
COUNCIL OF THE CITY OF ROLLING HILLS ACCEPTING THE QUITCLAIM
FROM THE COUNTY OF LOS ANGELES OF ITS TNTEREST IN PROPERTY
LOCATED ON AND ALONG CREST ROAD IN THE CITY OF ROLLING HILLS
City Manager Dahlerbruch presented the staff report providing background regarding the
purchase of the property located along Crest Road. Hearing no discussion, Mayor Black called
for a motion.
Councilmember Heinsheimer moved that the City Council adopt Resolution No. 1033. Mayor
Pro Tem Hill seconded the motion which carried unanimously.
Councilmembers commended and thanked staff for their efforts during this process.
OPEN AGENDA- APPROXIMATELY 8:00 P.M. - PUBLIC COMMENT WELCOME
None.
MATTERS FROM MEMBERS OF THE CITY COUNCIL
Councilmember Lay reported that the Personnel Subcommittee is in the process of conducting
interviews for candidates for the Planning Commission and Traffic Commission and that they
will have a recommendation for consideration at the next City Council meeting.
MATTERS FROM STAFF
USE OF TRAILS IN THE CITY OF ROLLING HILLS ADJACENT TO THE
PORTUGUESE BEND CANYON NATURE PRESERVE
City Manager Dahlerbruch presented the staff report providing information regarding the
Rancho Palos Verdes Public Use Master Plan recommendation for multi-purpose use of trails
that access the trail system in the City of Rolling Hills.
Comments were offered regarding the Municipal Code Section that prohibits bicycles on
horseback riding trails. Kristen Raig, RHCA Manager, explained where these trails access the
Rolling Hills trail system and she indicated that the RHCA would send correspondence to
Rancho Palos Verdes expressing their concern regarding these trails.
Following the discussion, staff was directed to prepare correspondence to the City of Rancho
Palos Verdes explaining that the Itolling Hills Municipal Code prohibits the use of bicycles on
the trails in the City.
MATTERS FROM THE CITY AT"TORNEY
The City Council recessed into closed session at 8:25 p.m.
CLOSED SESSION
The City Council finds, based on advice from legal counsel, that discussion in open
session will prejudice the position of the local agency in the litigation.
Existing Litigation:
G.C. 54956.9(a)
Hui-Tse Sheen, Individual, Plaintiff, vs City of Rolling Hi'lls, Rolling Hills Community
Association, et. al., Los Angeles County Superior Court, Case No. YC051963.
G.C. 54956.9(a)
Jonas, et al. v. City of Rolling Hills, et al., Los Angeles County Superior Court Case No.
YC033955.
G.C. 54956.9(a)
Freeman v. City of Rolling Hills, et al., Los Angeles County Superior Court Case No.
YC054015.
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Conference with Real Property Negotiator
Government Code Section 54956.8
Property Address: Los Angeles Assessors Parcel # 7574-020-900
City Negotiator: City Manager
Negotiating Parties: County of Los Angeles
Under Negotiation: Price and Terms of Payment
At 8:40 p.m. the City Council reconvened in open session. City Attorney Jenkins reported that
the City Council discussed Sheen case during closed session and that no reportable action was
taken.
ADJOURNMENT
Hearing no further business before the City Council, Mayor Black adjourned the meeting at
8:40 p.m. to the next regular meeting of the City Council scheduled to be held on Monday,
January 28, 2008 beginning at 7:30 p.m. in the City Council Chambers at City Hall, 2
Portuguese Bend Road, Rolling Hills, California.
Respectfully submitted,
������
Marilyn Kern
Deputy City Clerk
Approved,
— —
--_�
james Black �
Mayor
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