6/23/2008MINUTES OF
A REGULAR MEETING
OF THE
CITY COUNCIL OF THE
CITY OF ROLLING HILLS, CALIFORNIA
JUNE 23, 2008
CALL TO ORDER
A regular meeting of the City Council of the City of Rolling Hills was called to order by Mayor
Hill at 7:30 p.m. in the City Council Chambers at City Hall, 2 Portuguese Bend Road, Rolling Hills,
California.
ROLL CALL
Councilmembers Present: Black, Lay, Mayor Pro Tem Heinsheimer and Mayor Hill.
Councilmembers Absent: Pernell (excused).
Others Present: Anton Dahlerbruch, City Manager.
Mike Jenkins, City Attorney.
Nan Huang, Finance Director.
Yolanta Schwartz, Planning Director.
Marilyn Kern, Deputy City Clerk.
Captain Ronene Anda, LASD, Lomita Station.
Assistant Fire Chief Robert Valdillez, LACo.FD.
Lt. Greg Ahn, LASD, Lomita Station.
CONSENT CALENDAR
Matters which may be acted upon by the City Council in a single motion. Any
Councilmember may request removal of any item from the Consent Calendar causing it
to be considered under Council Actions.
a. Minutes -Regular Meeting of June 9, 2008.
RECOMMENDATION: Approve as presented.
b. Payment of Bills.
RECOMMENDATION: Approve as presented.
C. Financial Statement for the month of May, 2008.
RECOMMENDATION: Approve as presented.
d. County of Los Angeles Department of Agricultural Commissioner/ Weights and
Measures FY 2008 / 09 Agreement for pest control services.
RECOMMENDATION: Approve as presented.
e. Correspondence from California Water Services Company regarding changes in
its tariff schedules filed with the Public Utilities Commission; Advice Letter No.
1855-B
RECOMMENDATION: Receive and file.
f. Consideration of the annual reimbursable contract between the City and the
County of Los Angeles Community Development Commission for Fiscal Year
2008-2009 Community Development Block Grant (CDBG) Program, Amendment
Number 3.
RECOMMENDATION: Approve as presented.
g. Correspondence from Cox Communications regarding additions to channel
lineup effective July 11, 2008.
RECOMMENDATION: Receive and file.
h. Southern California Edison Company's Application for Increase in Electric
Revenues, A.08-06-001 filed with the Public Utilities Commission.
RECOMMENDATION: Receive and file.
i. Personnel Subcommittee Meeting Notes —June 16, 2008.
RECOMMENDATION:. Receive and file.
Mayor Pro Tem Heinsheimer moved that the City Council approve the items on the Consent
Calendar. Councilmember Black seconded the motion which carried unanimously by those
Councilmembers in attendance.
SPECIAL PRESENTATIONS
Recognition Of J.D. Scharffenberger For His Heroic Efforts
Mayor ,Hill presented a commendation to 12 -year old Rolling Hills resident J.D.
Scharffenberger for his heroic efforts in response to a potential drowning of a 2 -year old child
on June 12, 2008 at the Kramer Club.
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Assistant Fire Chief Robert Valdillez and representatives of the Los Angeles County Fire
Department commended J.D. for his heroic efforts on June 12`h. He was presented with a
special commendation from the Department as well as a baseball glove and bat and tickets to
a Los Angeles Dodgers game.
Law Enforcement Update
Lomita Sheriffs Station Captain Ronene Anda provided an update on recent burglaries that
occurred in Rolling Hills and on the Palos Verdes Peninsula and reported on the recent
apprehension of persons responsible for vehicle burglaries on the Peninsula. She provided
information about what residents can do to prevent crimes from occurring. It was reported
that crime prevention tips written by the Sheriffs Department would be featured in the next
few citywide newsletters.
Hearing no objection, Mayor Hill requested that the presentation from the California Water
Service Company be considered at this time.
MATTERS FROM STAFF
SPECIAL PRESENTATION BY CALIFORNIA WATER SERVICE REGARDING THE
GOVERNOR'S PROCLAMATION OF A STATEWIDE DROUGHT AND THE LOCAL
RESPONSE.
Mr. Henry Wind, District Manager for the California Water Service Company, reported that on
June 4, 2008, Governor Schwarzenegger proclaimed a statewide drought and issued an
executive order to mandate water conservation or rationing. He indicated that in response, the
Metropolitan Water District who provides water to agencies including the West Basin
Municipal Water District who distributes water to the California Water Service Company
declared a Water Supply Alert in Southern California. He explained that California Water
Service Company supplies and distributes water to communities in the South Bay including
Rolling Hills and that they have activated Stage 1 of their Drought Management Plan to reduce
water usage by 10%. He also explained that on July 1, 2008, the California Water Service
Company would be implementing a tiered rate system that would reward water users for
conservation efforts.
Councilmembers briefly discussed the possible future use of recycled water and strategies to
conserve water. The City Manager explained that the revised goals and objectives for the
Natural Environment and Sustainability Committee, formerly the Wildlife Preservation
Committee, would allow the Committee to study these issues. The operability of the water
tanks in the City during a major earthquake was also discussed.
In reply to a query, Mr. Wind and staff indicted that they would research whether individual
homeowners could dig water wells on their property.
Following the discussion, Mr. Wind explained that water conservation ordinances are being
considered in other cities. He indicated that he would keep the City apprised of the water
situation in California.
PLANNING COMMISSION ITEMS
None.
TRAFFIC COMMISSION ITEMS
None.
PUBLIC HEARINGS - Continued
ORDINANCE NO. 311: AN ORDINANCE OF THE CITY OF ROLLING HILLS
ADOPTING BY REFERENCE TITLE 26 OF THE LOS ANGELES COUNTY CODE,
INCORPORATING THE CALIFORNIA BUILDING CODE, 2007 EDITION; TITLE 27
OF THE LOS ANGELES COUNTY CODE, INCORPORATING THE CALIFORNIA
ELECTRICAL CODE, 2007 EDITION; TITLE 28 OF THE LOS ANGELES COUNTY
CODE, INCORPORATING THE CALIFORNIA PLUMBING CODE, 2007 EDITION;
TITLE 29 OF THE LOS ANGELES COUNTY CODE, INCORPORATING THE
CALIFORNIA MECHANICAL CODE, 2007 EDITION; AND TITLE 32 OF THE LOS
ANGELES COUNTY CODE, INCORPORATING THE CALIFORNIA FIRE CODE, 2007
EDITION; MAKING AMENDMENTS TO SAID CODES; AMENDING THE LOS
ANGELES COUNTY CODES TO REFLECT LOCAL CONDITIONS, INCLUDING THE
DESIGNATION OF THE CITY AS BEING LOCATED IN A VERY HIGH FIRE
HAZARD SEVERITY ZONE (VHFHSZ) AND AMENDING THE ROLLING HILLS
MUNICIPAL CODE.
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ORDINANCE NO. 312: AN ORDINANCE OF THE CITY OF ROLLING HILLS
AMENDING THE ROLLING HILLS MUNICIPAL CODE TITLE 17 (ZONING)
REGARDING CONSTRUCTION AND DEVELOPMENT STANDARDS -FOR
BASEMENTS, EXPORT OF DIRT AND OUT OF GRADE CONSTRUCTION.
ORDINANCE NO. 313: AN ORDINANCE OF THE CITY OF ROLLING HILLS
MODIFYING PENALTIES FOR VIOLATION OF THE MUNICIPAL CODE TO BE
CONSISTENT WITH THE PROVISIONS OF THE CALIFORNIA GOVERNMENT
CODE AND AMENDING THE ROLLING HILLS MUNICIPAL CODE.
City Manager Dahlerbruch provided an overview of the ordinances and indicated that they
are being presented this evening for second reading and adoption. Mayor Hill opened the
public hearing and called for testimony. Hearing none, he closed the public hearing and called
for a motion.
Councilmember Lay moved that the City Council waive further reading and adopt Ordinance
No. 311, Ordinance No. 312 and Ordinance No, 313. Councilmember Black seconded the
motion which carried unanimously by those Councilmembers in attendance.
OLD BUSINESS
CITY OF ROLLING HILLS DRAFT BUDGET FOR FISCAL YEAR 2008-09.
RESOLUTION NO. 1038: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
ROLLING HILLS ADOPTING' THE FY 2008-09 CITY OF ROLLING HILLS BUDGET
INCLUDING THE ANNUAL REPORT ON: GENERAL FUND, COMMUNITY
FACILITIES FUND, MUNICIPAL SELF INSURANCE FUND, REFUSE COLLECTION
FUND, SOLID WASTE CHARGES, COPS FUND, TRAFFIC SAFETY FUND, TRANSIT
FUND -PROP. A. TRANSIT FUND -PROP. C, UTILITY FUND AND CAPITAL PROJECT
FUND FOR FISCAL YEAR 2008-09.
RESOLUTION NO. 1039: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
ROLLING HILLS ESTABLISHING THE 2008-09 FISCAL YEAR APPROPRIATION
LIMIT FOR THE CITY OF ROLLING HILLS.
City Manager Dahlerbruch introduced Resolution No. 1038 adopting the FY 2008-09 budget
and Resolution No. 1039 establishing the FY 2008-09 appropriation limit and indicated that the
resolutions are being presented this evening for adoption. Hearing no discussion, Mayor Hill
called for a motion.
Mayor Pro Tem Heinsheimer moved that the City Council adopt Resolution No. 1038 and
Resolution No. 1039. Councilmember Lay seconded the motion which carried unanimously by
those Councilmembers in attendance.
NEW BUSINESS
REJECTION OF BIDS FOR CITY HALL. LOBBY AND RECEPTION AREA
RENOVATION PROJECT AND AUTHORIZATION TO RE -BID THE PLANS AND
SPECIFICATIONS
City Manager Dahlerbruch presented the staff report providing background regarding the
proposals submitted for the City Hall Lobby and Reception Area Renovation Project.
Comments were offered regarding the costs to complete the project submitted by the
responders to the request for proposals and the original estimates provided to the Council.
Councilmember Lay moved that the City Council reject the bids received for the City Hall
Lobby and Reception Area Renovation Project and that staff be directed to report on the
estimated costs and other matters related to the scope of the project at an upcoming meeting.
Councilmember Black seconded the motion which carried unanimously by those
Councilmembers in attendance.
CONSIDERATION OF RESOLUTION NO. 1040: A RESOLUTION OF THE CITY
COUNCIL OF THE CITY OF ROLLING HILLS REPEALING RESOLUTION NO. 753,
RESOLUTION 967 AND RESOLUTION NO. 974 AND PROVIDING FOR A CITY OF
ROLLING HILLS NATURAL ENVIRONMENT AND SUSTAINABILITY
COMMITTEE, PRESCRIBING ITS MEMBERSHIP, DUTIES, AND RESPONSIBILITIES.
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City Manager Dahlerbruch introduced Resolution No. 1040 relative to the establishment of the
Natural Environment and Sustainability Committee and reported on additions to the
resolution that are recommended by staff.
Mr. Roger Sommer, Chair of the Natural Environment and Sustainability Committee,
explained the new goals and objectives of the Committee. He highlighted the three areas of
environmental assessment, green plans and programs and education and outreach that will be
addressed by the Committee and commented on the membership of the Committee.
Mr. Terry Rhodes, Committee Member, commented on the membership requirements of the
Committee.
Discussion ensued regarding the resolution. It was suggested that there should not be a limit
on the age of prospective members.
Councilmember Heinsheimer moved that the City Council adopt Resolution No. 1040 as
amended as follows:
In Section 3, remove b) at least 18 years of age.
In Section 5 add, "If a member of the Committee is absent for five meetings in any twelve-
month period, the office becomes vacant automatically. The Commission shall immediately
notify the City Council of the vacancy."
Modify Section 7 to read, "The Rolling Hills Natural Environment and Sustainability
Committee shall conduct regular meetings monthly on a predetermined schedule and time to
be established by the Committee. Special meetings may be called by the Chair as deemed
necessary in the manner prescribed by law. The Committee shall observe the following rules
in the conduct of their meetings and business:"
Councilmember Black seconded the motion which carried unanimously by those
Councilmembers in attendance.
OPEN AGENDA - APPROXIMATELY 8:00 P.M. - PUBLIC COMMENT WELCOME
None.
MATTERS FROM MEMBERS OF THE CITY COUNCIL
Councilmember Black commented on the lack of progress for the required undergrounding of
utilities at 17 and 18 Portuguese Bend Road. He also indicated that he feels that the project at
40 Portuguese Bend Road benefited from the City's approval to allow the use of excess soil to
soften the look of the property from Portuguese Bend Road.
CONSIDERATION OF LOGISTICS AND DETAILS FOR THE CITY OF ROLLING
HILLS VOLUNTEER RECOGNITION PROGRAM
It was suggested that Councilmembers forward their comments regarding the guests to be
invited to the Mayor who would be authorized to finalize the list at his discretion.
MATTERS FROM STAFF - Continued
City Manager Dahlerbruch announced that the City Council historic photograph would be
taken at 6:00 p.m. on Monday, July 14, 2008. He also reported that he had heard verbally from
Allied Waste that they would be merging with Republic.
At 8:25 p.m. the City Council convened into closed session.
MATTERS FROM THE CITY ATTORNEY
CLOSED SESSION
The City Council finds, based on advice from legal counsel, that discussion in open
session will prejudice the position of the local agency in the litigation.
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Existing Litigation
G.C. 54956.9(a)
Hui -Tse Sheen, Individual, Plaintiff, vs City of Rolling Hills, Rolling Hills Community
Association, et. al., Los Angeles County Superior Court, Case No. YC051963.
G.C. 54956.9(a)
Jonas, et al. v. City of Rolling Hills, et al., Los Angeles County Superior Court Case No.
YC033955.
G.C. 54956.9(a)
Freeman v. City of Rolling Hills, et al., Los Angeles County Superior Court Case No.
YC054015.
Conference With Labor Negotiator
G.C. 54957.6
City Negotiator: Anton Dahlerbruch, City Manager
Unrepresented Employees: Finance Director, Planning Director, Deputy City Clerk /
Secretary to the City Manager and Clerk Typist / Receptionist.
Initiation of Litigation
G.C. 54956.9(c)
One Case
At 9:30 p.m. the City Council reconvened into open session. The City Attorney announced
that the City Council discussed the potential initiation of litigation and labor negotiations
items listed on the closed session agenda and that no reportable action was taken in the closed
session.
ADTOURNMENT
Hearing no further business before the City Council, Mayor Hill adjourned the meeting at 9:30
p.m. to the next regular meeting of the City Council scheduled to be held on Monday, July 14,
2008 beginning at 7:30 p.m. in the City Council Chambers at City Hall, 2 Portuguese Bend
Road, Rolling Hills, California.
Approved
Fr E. Hill
Mayor
Minutes
City Council Meeting
06/23/08
FWD
Respectfully submitted,
'4,}C/Y`J
Marilyn Kern
Deputy City Clerk
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