7/14/2008MINUTES OF
A REGULAR MEETING
OF THE
CITY COUNCIL OF THE
CITY OF ROLLING HILLS, CALIFORNIA
MONDAY, JULY 14, 2008
CALL TO ORDER
A regular meeting of the City Council of the City of Rolling Hills was called to order by Mayor
Hill at 7:30 p.m. in the City Council Chambers at City Hall, 2 Portuguese Bend Road, Rolling
Hills, California.
ROLL CALL
Councilmembers Present: Black, Lay, Pernell, Mayor Pro Tem Heinsheimer and Mayor
Hill.
Councilmembers Absent: None.
Others Present: Anton Dahlerbruch, City Manager.
Mike Jenkins, City Attorney.
Yolanta Schwartz, Planning Director.
Ewa Nikodem, Administrative Assistant.
Lt.. Greg. Ahn, LASD, Lomita Station.
CONSENT CALENDAR
Matters which may be acted upon by the City Council in a single motion. Any
Councilmember may request removal of any item from the Consent Calendar causing it
to be considered under Council Actions.
a. Minutes - Regular Meeting of June 23, 2008.
RECOMMENDATION: Approve as presented
b. Payment of Bills.
RECOMMENDATION: Approve as presented
C. Southern California Gas Company Notice of Filing of the Gas Cost Incentive
Mechanism (GCIM), Application No. 08-06-016.
RECOMMENDATION: Receive and file.
d. Regional Law Enforcement Agreement.
RECOMMENDATION: Approve as presented.
e. Resolution No. 1041: A resolution of the City Council of the City of Rolling Hills
establishing the Fiscal Year 2008-09 Merit Pay Plan.
RECOMMENDATION: Approve as presented.
f. Consideration of adoption of a Mediation Services Agreement.
RECOMMENDATION: Approve as presented.
g. Correspondence from Cox Communications regarding pending installation rate
adjustment.
RECOMMENDATION: Receive and file.
h. Consideration of a restated and amended agreement for landscape maintenance
for the Civic Center and Tennis Courts between the City of Rolling Hills and
Mulligan Landscape Services.
RECOMMENDATION: Approve as presented
i. Southern California Gas Company notice of filing of low-income program with
the Public Utilities Commission, Application No. A.08-05-25.
RECOMMENDATION: Receive and file.
In response to Councilmember Black, City Manager Dahlerbruch explained that two staff
members will be attending CSTI training later this year. Mayor Pro Tem Heinsheimer moved
that the City Council approve the items on the consent calendar. Councilmember Lay
seconded the motion, which carried unanimously.
City Manager Dahlerbruch introduced Paul Yeh, the City's new Intern. He indicated that Paul
is a double major at Vanderbilt University and during his 7 week long internship he will be
assisting with a variety of tasks including disaster preparedness.
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SPECIAL PRESENTATION
Presentation from Area G Coordinator Mike Martinet regarding
Golden Guardian Exercise being conducted in November, 2008
City Manager Dahlerbruch explained that the City will be participating in the statewide
Golden Guardian emergency preparedness exercise in November. Golden Guardian exercise
will take place over four days, however, the City will only be participating on Monday,
November 17, 2008. The exercise will simulate a significant earthquake along the San Andreas
Fault.
Mike Martinet, Area G, indicated that this exercise is quite unique. This will be the first
exercise that concentrates on one single real life scenario for the entire State of California.
Also, this exercise will be based on scientific evidence. Scientists and engineers at USC have
determined that the next major earthquake in Los Angeles area in the magnitude of 7.8 will
probably take place within the next few decades. There will also be aftershock earthquakes
and landslides. Mr. Martinet presented a power point simulation of a 7.8 earthquake that
started in Palm Springs, simulating the earth -shaking intensity and showing a real-time clock
indicating the length of the earthquake. It was shown that it took 60 seconds for the
earthquake to reach the Los Angeles basin. Mr. Martinet indicated that there would not be a
lot of shaking on the peninsula, but that the peninsula might get isolated as it will be
surrounded by heavily damaged areas. He stated that major highways and roadways might
not be accessible. Also, water pipes might get broken and utility lines might not be restored
for weeks or months. He indicated that it is very important that the City and its residents be
prepared for emergency.
In response to a question from Councilmember Pernell regarding the availability of water, Mr.
Martinet recommended that 55 -gallon plastic drums be purchased to store water for
emergency purposes. It was recommended that this item be referred to the Disaster
Preparedness Committee.
Mr. Roy Itani, Los Angeles County Building and Safety Department, indicated that although
there might not be a lot of shaking on the peninsula, the earth shaking may trigger landslides
in the City.
Following the presentation from Mr. Martinet, the City Council authorized the City Manager
to close City Hall on Monday, November 17, 2008 for regular business to allow staff to
participate in the statewide Golden Guardian exercise. This training exercise would be
advertised in the citywide Newsletter, and volunteers from the Rolling Hills Women's Club
will be asked to answer phone calls and greet walk-ins that day. The City Manager was also
authorized to select residents to work in EOC and to schedule a disaster preparedness
workshop for the City Council.
PLANNING COMMISSION ITEMS
A. RESOLUTION NO. 2008-10. A RESOLUTION OF THE PLANNING
COMMISSION OF THE CITY OF ROLLING HILLS GRANTING A SITE PLAN
REVIEW AND A VARIANCE APPROVAL FOR CONSTRUCTION OF A
SWIMMING POOL, A PORTION OF WHICH WOULD ENCROACH INTO THE
SIDE YARD SETBACK, ON A PROPERTY THAT REQUIRES PLANNING
COMMISSION REVIEW DUE TO EXISTING STRUCTURAL DEVELOPMENT
RESTRICTION AT 1 SAGEBRUSH LANE, (LOT 100-A-2-RH) IN ZONING CASE
NO. 753, (FAN).
Planning Director Schwartz presented the staff report outlining the applicants' request and
providing background and history regarding the property. She indicated that the Planning
Commission adopted Resolution No. 2008-10 granting approval in this case. Mayor Pro Tem
Heinsheimer moved that the City Council- receive and file Resolution No. 2008-10.
Councilmember Pernell seconded the motion which carried unanimously.
B. RESOLUTION NO. 2008-11. A RESOLUTION OF THE PLANNING COMMISSION
OF THE CITY OF ROLLING HILLS AUTHORIZING THE ISSUANCE OF A
CONDITIONAL CERTIFICATE OF COMPLIANCE FOR A LOT LINE
ADJUSTMENT BETWEEN TWO PROPERTIES, HAVING ASSESSORS PARCEL
NUMBERS (APN) 7567-15-09 AND 7567-15-10 AT 17 AND 19 GEORGEFF ROAD
LOTS 27 -GF AND 28 -GF, IN ZONING CASE NO. 756, (YU).
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C. RESOLUTION NO. 2008-12. - A RESOLUTION OF THE PLANNING
COMMISSION OF THE CITY OF ROLLING HILLS GRANTING APPROVAL
FOR VARIANCES FOR LESS THAN THE REQUIRED LOT SIZE AND LOT
WIDTH AT THE STREET FRONTAGE AND TO ENCROACH WITH THE
EXISTING RESIDENCE INTO THE SIDE YARD SETBACK, AS A RESULT OF A
LOT LINE ADJUSTMENT "BETWEEN 17 AND 19 GEORGEFF ROAD, AT 19
GEORGEFF ROAD, LOT 27 -GF IN ZONING CASE NO. 756, (YU /CASTOR).
Planning Director Schwartz presented the staff report outlining the applicants' request and
providing background regarding the properties. She indicated that the Planning Commission
approved the lot line adjustment as agreed by the property owners and adopted Resolution
No.'s 2008-11 and 2008-12. Councilmember Lay moved that the City Council receive and file
Resolution No. 2008-11 and Resolution No. 2008-12. Mayor Pro Tem Heinsheimer seconded
the motion, which carried unanimously.
TRAFFIC COMMISSION ITEMS
None.
PUBLIC HEARINGS
None.
OLD BUSINESS
A. CITY HALL LOBBY AND RECEPTION AREA RENOVATION PROJECT.
City Manager Dahlerbruch presented the staff report and provided details about the City Hall
Lobby remodel project. He indicated that the City's emergency generator would need to be
secured to properly function in an earthquake scenario and possibly upgraded by adding an
additional auxiliary fuel tank to provide for longer run. He also indicated that structural
building improvements to City Hall would be valuable to assure that the building will
withstand a moderate or severe earthquake. City Manager Dahlerbruch concluded that
approximately $20,000 would be sufficient to replace furniture and carpet, and asked for
authorization to replace both. He also asked to be authorized to discuss issues for structural
improvements to the City Hall building and .consider additional auxiliary fuel tank for the
emergency generator with the Disaster Preparedness Committee. City Manager Dahlerbruch
indicated that Mr. Roy Itani of L.A. County Building and Safety Department was available in
the audience to answer any questions in regards to upgrading City Hall to current building
code standards.
In response to Mayor Hill, Mr. Roy Itani, Los Angeles County Building and Safety
Department, indicated that the City Hall building was built in 1964. Since it was built we had
two major earthquakes, however, the peninsula region did not experience any major shaking.
He indicated that since this building is designated as an EOC and because it was built under
old codes it would require some upgrades. He suggested that a building consultant be invited
to do analysis and provide recommendations. He also mentioned that the City of Rolling Hills
Estates just recently upgraded their City Hall building.
Following discussion, City Council unanimously authorized the City Manager to let bids for
carpet and furniture replacement up to $20,000 and to bid the anchoring of the emergency
generator. City Manager Dahlerbruch was also directed to discuss seismic improvements to
City Hall and auxiliary fuel for the emergency generator with the Disaster Preparedness
Committee.
Councilmember Lay indicated that he was 2 miles away from the epicenter of the San
Fernando earthquake in 1971 and at that time no single story structure was damaged there.
There was only one fire and the fire started from gasoline line breakage.
Councilmember Black suggested that the recommendations by the Disaster Preparedness
Committee be carefully considered in terms of cost before they are presented to the City
Council for approval.
NEW BUSINESS
A. CONSIDERATION OF A PROFESSIONAL SERVICES AGREEMENT WITH
KATHLEEN MCGOWAN FOR IMPLEMENTATION OF NPDES PERMIT AND
TMDL MATTERS
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City Council Meeting
07/14/08
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B. CONSIDERATION OF A PROFESSIONAL SERVICES AGREEMENT FOR
PREPARATION OF A MACHADO LAKE TRASH TMDL MONITORING AND
REPORTING PLAN FOR THE CITY OF ROLLING HILLS.
City Manager Dahlerbruch presented both staff reports and provided Kathleen McGowan's
and John Hunter's qualifications to provide technical guidance, support and training to the
City, so the City can comply with the mandatory State's requirements. He explained that in
2003, Mrs. McGowan was selected by the City of Rolling Hills to provide consultation and to
implement the requirements of the National Pollutant Discharge Elimination System and Total
Maximum Load regulations. He further explained that throughout the years Mrs. McGowan
has done excellent work preparing mandated reports and following all regulatory State storm
water requirements. City Manager Dahlerbruch indicated that the City does not have the
resources or scientific expertise to monitor storm water matters or to prepare and submit a
Trash Monitoring and Reporting Plan by September 6, 2008. He indicated that the proposed
agreement with John Hunter and Associates is a one-time agreement to prepare and submit
the TMRP by 9 / 06 / 2008.
In response to Councilmembers, Mrs. Kathleen McGowan explained that she is working with
John Hunter and Associates quite frequently and that she is comfortable working with them.
She also explained that the reason that she could not work on the TMRP report is because the
report is due at the same time as other reports and currently she does not have the resources to
complete all necessary reports on time.
Councilmember Black expressed concerns about spending time and funds on preparing the
mandatory reports instead of taking action and keeping the trash out of the drains by
installing screens over drains.
In response to Councilmembers, City Attorney Jenkins explained that State requirements are
not going to become easier to comply with. He stated that, for the next few years, it is going to
cost more to comply with the new regulatory requirements that are anticipated. He further
explained that the City has a very complicated task to complete, and that, to avoid potential
litigation, the City should comply with the State regulations and demonstrate that it does not
cause storm water pollution.
Following discussion and explanation from Kathleen McGowan, Councilmember Lay moved
that the City Council approve the professional services agreement with Kathleen McGowan
for implementation of the NPDES permit and the professional services agreement with John L.
Hunter and Associates, Inc. for preparation of a Machado Lake Trash TMDL monitoring and
reporting plan. Councilmember Heinsheimer seconded the motion, which carried by the
following roll call vote:
AYES: Councilmembers Lay and Pernell, Mayor Pro Tem Heinsheimer and Mayor Hill.
NOES: Councilmember Black.
ABSENT: None.
ABSTAIN: None.
OPEN AGENDA - APPROXIMATELY 8:00 P.M. - PUBLIC COMMENT WELCOME
None.
MATTERS FROM MEMBERS OF THE CITY COUNCIL
In response to Councilmember Black, City Manager Dahlerbruch indicated that no new
information has been received with regard to Verizon undergrounding its utility line between
16 and 18 Portuguese Bend Road.
Councilmember Pernell commented on his attendance at Rancho Del Mar high school
graduation.
MATTERS FROM STAFF
City Manager Dahlerbruch indicated that the Volunteer Appreciation Luncheon would need
to be rescheduled due to another peninsula -wide event on September 26. It was suggested
that the event be scheduled on either Sunday -10 / 19 or 10 / 26. Staff was directed to confirm
the dates with Councilmember Black and Councilmember Lay.
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A. CITY MAP
City Manager Dahlerbruch indicated that the new City Street Map is now available. He stated
that the ad hoc subcommittee that was working on creation of the map suggested that the new
map be distributed to all property owners. He further explained that the map is 8.5" x 11" and
we could provide either electronic copies or hard copies of the map.
City Manager Dahlerbruch indicated that the map does not include trails. He mentioned that
the new map will also be used by the Traffic Commission at their meetings. It was suggested
that hard copies of the new map be provided to the Rolling Hills Community Association to
hand out as well.
Following a brief discussion, it was concluded that the Mayor, • working with the City
Manager, determine how to distribute the new.street map to residents.
MATTERS FROM THE CITY ATTORNEY
CLOSED SESSION
The City Council finds, based on advice from legal counsel, that discussion in open
session will prejudice the position of the local agency in the litigation.
G.C. 54956.9(a)
Hui -Tse Sheen, Individual, Plaintiff, vs City of Rolling Hills, Rolling Hills Community
Association, et. al., Los Angeles County Superior Court, Case No. YC051963.
G.C. 54956.9(a)
Jonas, et al. v. City of Rolling Hills, et al., Los Angeles County Superior Court Case No.
YC033955.
G.C. 54956.9(a)
Freeman v. City of Rolling Hills, et al., Los Angeles County Superior Court Case No.
YC054015.
Conference With Labor Negotiator
G.C. 54957.6
City Negotiator: Anton Dahlerbruch, City Manager
Unrepresented Employees: Finance Director, Planning Director, Deputy City Clerk /
Secretary to the City Manager and Clerk Typist / Receptionist.
No closed session was held.
ADTOURNMENT
Hearing no further business before the City Council, Mayor Hill adjourned the meeting at 9:03
p.m. to the next regular meeting of the City Council scheduled to be held on Monday, July 28,
2008 beginning at 7:30 p.m. in the City Council Chambers at City Hall, 2 Portuguese Bend
Road, Rolling Hills, California.
Approved,
Fr E. Hill
Mayor
Minutes
City Council Meeting
07/14/08
Respectfully submitted,
`*,cam._ A,'\ l,, k"A,
Ewa Nikodem
Administrative Assistant
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