9/8/2008MINUTES OF
A REGULAR MEETING
OF THE
CITY COUNCIL OF THE
CITY OF ROLLING HILLS, CALIFORNIA
MONDAY, SEPTEMBER 8, 2008
CALL TO ORDER
A regular meeting of the City Council of the City of Rolling Hills was called to order by Mayor
Hill at 7:30 p.m. in the City Council Chambers at City Hall, 2 Portuguese Bend Road, Rolling
Hills, California.
ROLL CALL
Councilmembers Present: Councilmembers Black, Lay, Pernell, Mayor Pro Tem
Heinsheimer and Mayor Hill.
Councilmembers Absent: None.
Others Present: Anton Dahlerbruch, City Manager.
Mike Jenkins, City Attorney.
Yolanta Schwartz, Planning Director.
Marilyn Kern, Deputy City Clerk.
Lt. Greg Ahn, LASD, Lomita Station.
CONSENT CALENDAR
Matters which may be acted upon by the City Council in a single motion. Any
Councilmember may request removal of any item from the Consent Calendar causing it
to be considered under Council Actions.
a. Minutes - Regular Meeting of August 25, 2008.
RECOMMENDATION: Approve as presented.
b. Payment of Bills.
RECOMMENDATION: Approve as presented.
C. Authorization for the City Manager to execute an agreement with CBE for a
Panasonic DP -8130 copier to replace the expiring lease on a Panasonic DP -6010
copier.
RECOMMENDATION: Approve as presented.
d. Allied Recycling Tonnage Report for July, 2008
RECOMMENDATION: Receive and file.
e. Approval of modifications to the Personnel Compensation Plan.
RECOMMENDATION: Approve as presented.
f. Meeting Notes — City Council Solid Waste/ Recycling Subcommittee.
RECOMMENDATION: Receive and file.
Councilmember Black requested that items c and e be removed from the Consent Calendar.
Mayor Pro Tem Heinsheimer moved that the City Council approve the recommendations of
the remaining items on the Consent Calendar. Councilmember Lay seconded the motion
which carried unanimously.
C. Authorization for the City Manager to execute an agreement with CBE for a
Panasonic DP -8130 copier to replace the expiring lease on a Panasonic DP -6010
copier.
Following brief discussion regarding purchasing a copier rather than leasing, this item was
held on the agenda. Staff was ' directed to provide further information regarding the cost of
purchasing a copier and the associated costs of maintenance of the copier.
e. Approval of modifications to the Personnel Compensation Plan.
Councilmember Black requested that the City Council vote on this matter. Councilmember
Heinsheimer moved that the City Council approve the modifications to the Personnel
Compensation Plan as presented. Councilmember Lay seconded the motion which carried by
the following roll call vote:
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AYES: Councilmembers Lay, Pernell, Mayor Pro Tem Heinshimer and Mayor Hill.
NOES: Councilmember Black.
ABSENT: None.
ABSTAIN: None.
SPECIAL PRESENTATIONS
Special Presentation to Inez Foye and Pia Raine for service to the City
as members of the Wildlife Preservation Committee.
Mayor Hill presented a City Council Commendation to Mrs. Inez Foye and Mrs. Pia Raine
commending and thanking them for their many years of service to the Community as
members of the Wildlife Preservation Committee.
PLANNING COMMISSION ITEMS
None.
TRAFFIC COMMISSION ITEMS
None.
PUBLIC HEARINGS
CONSIDERATION OF RESOLUTION NO. 1043: A RESOLUTION OF THE CITY
COUNCIL OF THE CITY OF ROLLING HILLS, CALIFORNIA, FINDING THE CITY
TO BE IN CONFORMANCE WITH THE CONGESTION MANAGEMENT PROGRAM
(CMP) AND ADOPTING THE CMP LOCAL DEVELOPMENT REPORT, IN
ACCORDANCE WITH CALIFORNIA GOVERNMENT CODE SECTION 65089.
Planning Director Schwartz presented the staff report providing background regarding the
annual requirements for the City to comply with the 1997 Congestion Management Program
and introduced Resolution No. 1043 certifying the City's compliance with the plan. Mayor
Hill opened the public hearing and called for testimony. Hearing none and no discussion, he
called for a motion.
Councilmember Lay moved that the City Council adopt Resolution No. 1043. Councilmember
Black seconded the motion which carried unanimously.
OLD BUSINESS
EMERGENCY GENERATOR; CONSIDERATION OF SEISMIC ANCHORING OR
ACQUISITION OF NEW, REPLACEMENT ALTERNATIVE FUEL EMERGENCY
GENERATOR.
City Manager Dahlerbruch presented the staff report providing background regarding the
seismic securing of the City's existing emergency generator and the costs associated with a
purchase of a replacement natural gas generator. He indicated the it would be nice to have a
new generator however he is comfortable with the existing generator as long as it can be
secured.
Councilmember Black moved that the City Council authorize staff's request to seismically
secure the existing generator and transfer switch at a cost of $4,900. Mayor Pro Tem
Heinsheimer seconded the motion.
Discussion ensued regarding the $4,900 estimate to provided structural engineering and
construction support services for the seismic anchoring of the exiting generator to its
foundation. Mayor Hill expressed concern about the costs and indicated that he feels that the
existing generator could be anchored at a significantly less cost to the City.
Councilmember Black stated that he would withdraw his motion if the work could be
completed for a lesser cost and establish the same amount of safety.
The City Attorney explained that the work could be completed by a qualified person under a
contract with the City who would have to provide the necessary insurance certificates. He
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explained that a volunteer qualified to do this type of work could complete the job and would
be covered under the City's insurance. Mayor Hill suggested that the RHCA might be able to
do the work.
Mayor Pro Tem Heinsheimer withdrew his. seconded and moved that the City Council
authorize an expenditure of up to $5,000 by the City Manager to anchor the existing generator
in the most cost effective way ensuring that the contractor is qualified and provides the
appropriate insurance documents. Councilmember Lay commented on the motion indicating
that he feels that this solution would give the City Manager the authority to do what needs to
be done with the Mayors input and seconded the motion which carried unanimously.
NEW BUSINESS
None.
OPEN AGENDA - APPROXIMATELY 8:00 P.M. - PUBLIC COMMENT WELCOME
Lt. Greg Ahn reported that the Sheriff's Department is following leads in the recent burglaries
that have occurred in the City. He also provided information on the apprehension of suspects
in other crimes throughout the South Bay.
MATTERS FROM MEMBERS OF THE CITY COUNCIL
Councilmember Black commented on the Frequently Asked Questions flyers provided to the
City Council with their Weekly Packet. He suggested that information regarding trees and
views be added. Councilmembers were asked to provide staff with their comments on the
flyers.
Councilmember Pernell commented on a letter received from the City of Anaheim regarding
post retirement defined benefit contributions. Staff was directed to provide more information
from the City of Anaheim regarding their experience with this process.
MATTERS FROM STAFF
APPROVAL OF A CONTRACT ENHANCEMENT FOR "HIGH VISIBILITY
SATURATION PATROL" BY THE SHERIFF DEPARTMENT (ORAL).
City Manager Dahlerbruch reported that unless there is any objection, he would proceed with
the contract for the High Visibility Saturation Patrol for one month. There were no objections
expressed.
City Manager Dahlerbruch reported on a proposal received from the Sheriffs Department
regarding special cameras to be installed on certain trails in the city in support of their
burglary investigation efforts and indicated that he would proceed with the expense of CLEEP
funds for the cameras. The City Manager was asked to provide information regarding how
often the data is collected from the cameras. Councilmember Pernell stated that there are
concerns of residents in the City regarding the investigation of the recent burglaries. City
Manager Dahlerbruch reported that the Captain is aware of the concerns and has been
addressing them.
City Manager Dahlerbruch reported that he authorized the exchange of State STP -L
transportation funds with the MTA for funds .that could be used for projects such as striping
and signage in the City. He reported that the MTA is charging the City 27o for administration
of the trade of funds.
MATTERS FROM THE CITY ATTORNEY
CLOSED SESSION
The City Council finds, based on advice from legal counsel, that discussion in open
session will prejudice the position of the local agency in the litigation.
Existing Litigation:
G.C. 54956.9(a)
Hui -Tse Sheen, Individual, Plaintiff, vs City of Rolling Hills, Rolling Hills Community
Association, et. al., Los Angeles County Superior Court, Case No. YC051963.
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G.C. 54956.9(a)
Jonas, et al. v. City of Rolling Hills, et al.; Los Angeles County Superior Court Case No.
YC033955.
G.C. 54956.9(a)
Freeman v. City of Rolling Hills, et al., Los Angeles County Superior Court Case No.
YC054015.
Conference With Labor Negotiator
G.C. 54957.6
City Negotiator: Anton Dahlerbruch, City Manager
Unrepresented Employees: Finance Director, Planning Director, Deputy City Clerk /
Executive Assistant and Administrative Assistant.
No closed session was held.
ADTOURNMENT
Hearing no further business before the City Council, Mayor Hill adjourned the meeting at 8:05
p.m. to the next regular meeting of the City Council scheduled to be held on Monday,
September 22, 2008 beginning at 7:30 p.m. in the City Council Chambers at City Hall, 2
Portuguese Bend Road, Rolling Hills, California.
Respectfully submitted,
Marilyn Ker1, /
n
Deputy City Clerk
Approved,
YFrE. Hill
Mayor
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