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9/8/2008MINUTES OF A REGULAR MEETING OF THE CITY COUNCIL OF THE CITY OF ROLLING HILLS, CALIFORNIA MONDAY, SEPTEMBER 8, 2008 CALL TO ORDER A regular meeting of the City Council of the City of Rolling Hills was called to order by Mayor Hill at 7:30 p.m. in the City Council Chambers at City Hall, 2 Portuguese Bend Road, Rolling Hills, California. ROLL CALL Councilmembers Present: Councilmembers Black, Lay, Pernell, Mayor Pro Tem Heinsheimer and Mayor Hill. Councilmembers Absent: None. Others Present: Anton Dahlerbruch, City Manager. Mike Jenkins, City Attorney. Yolanta Schwartz, Planning Director. Marilyn Kern, Deputy City Clerk. Lt. Greg Ahn, LASD, Lomita Station. CONSENT CALENDAR Matters which may be acted upon by the City Council in a single motion. Any Councilmember may request removal of any item from the Consent Calendar causing it to be considered under Council Actions. a. Minutes - Regular Meeting of August 25, 2008. RECOMMENDATION: Approve as presented. b. Payment of Bills. RECOMMENDATION: Approve as presented. C. Authorization for the City Manager to execute an agreement with CBE for a Panasonic DP -8130 copier to replace the expiring lease on a Panasonic DP -6010 copier. RECOMMENDATION: Approve as presented. d. Allied Recycling Tonnage Report for July, 2008 RECOMMENDATION: Receive and file. e. Approval of modifications to the Personnel Compensation Plan. RECOMMENDATION: Approve as presented. f. Meeting Notes — City Council Solid Waste/ Recycling Subcommittee. RECOMMENDATION: Receive and file. Councilmember Black requested that items c and e be removed from the Consent Calendar. Mayor Pro Tem Heinsheimer moved that the City Council approve the recommendations of the remaining items on the Consent Calendar. Councilmember Lay seconded the motion which carried unanimously. C. Authorization for the City Manager to execute an agreement with CBE for a Panasonic DP -8130 copier to replace the expiring lease on a Panasonic DP -6010 copier. Following brief discussion regarding purchasing a copier rather than leasing, this item was held on the agenda. Staff was ' directed to provide further information regarding the cost of purchasing a copier and the associated costs of maintenance of the copier. e. Approval of modifications to the Personnel Compensation Plan. Councilmember Black requested that the City Council vote on this matter. Councilmember Heinsheimer moved that the City Council approve the modifications to the Personnel Compensation Plan as presented. Councilmember Lay seconded the motion which carried by the following roll call vote: Minutes City Council Meeting 09/08/08 -1- AYES: Councilmembers Lay, Pernell, Mayor Pro Tem Heinshimer and Mayor Hill. NOES: Councilmember Black. ABSENT: None. ABSTAIN: None. SPECIAL PRESENTATIONS Special Presentation to Inez Foye and Pia Raine for service to the City as members of the Wildlife Preservation Committee. Mayor Hill presented a City Council Commendation to Mrs. Inez Foye and Mrs. Pia Raine commending and thanking them for their many years of service to the Community as members of the Wildlife Preservation Committee. PLANNING COMMISSION ITEMS None. TRAFFIC COMMISSION ITEMS None. PUBLIC HEARINGS CONSIDERATION OF RESOLUTION NO. 1043: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROLLING HILLS, CALIFORNIA, FINDING THE CITY TO BE IN CONFORMANCE WITH THE CONGESTION MANAGEMENT PROGRAM (CMP) AND ADOPTING THE CMP LOCAL DEVELOPMENT REPORT, IN ACCORDANCE WITH CALIFORNIA GOVERNMENT CODE SECTION 65089. Planning Director Schwartz presented the staff report providing background regarding the annual requirements for the City to comply with the 1997 Congestion Management Program and introduced Resolution No. 1043 certifying the City's compliance with the plan. Mayor Hill opened the public hearing and called for testimony. Hearing none and no discussion, he called for a motion. Councilmember Lay moved that the City Council adopt Resolution No. 1043. Councilmember Black seconded the motion which carried unanimously. OLD BUSINESS EMERGENCY GENERATOR; CONSIDERATION OF SEISMIC ANCHORING OR ACQUISITION OF NEW, REPLACEMENT ALTERNATIVE FUEL EMERGENCY GENERATOR. City Manager Dahlerbruch presented the staff report providing background regarding the seismic securing of the City's existing emergency generator and the costs associated with a purchase of a replacement natural gas generator. He indicated the it would be nice to have a new generator however he is comfortable with the existing generator as long as it can be secured. Councilmember Black moved that the City Council authorize staff's request to seismically secure the existing generator and transfer switch at a cost of $4,900. Mayor Pro Tem Heinsheimer seconded the motion. Discussion ensued regarding the $4,900 estimate to provided structural engineering and construction support services for the seismic anchoring of the exiting generator to its foundation. Mayor Hill expressed concern about the costs and indicated that he feels that the existing generator could be anchored at a significantly less cost to the City. Councilmember Black stated that he would withdraw his motion if the work could be completed for a lesser cost and establish the same amount of safety. The City Attorney explained that the work could be completed by a qualified person under a contract with the City who would have to provide the necessary insurance certificates. He Minutes City Council Meeting 09/08/08 -2- explained that a volunteer qualified to do this type of work could complete the job and would be covered under the City's insurance. Mayor Hill suggested that the RHCA might be able to do the work. Mayor Pro Tem Heinsheimer withdrew his. seconded and moved that the City Council authorize an expenditure of up to $5,000 by the City Manager to anchor the existing generator in the most cost effective way ensuring that the contractor is qualified and provides the appropriate insurance documents. Councilmember Lay commented on the motion indicating that he feels that this solution would give the City Manager the authority to do what needs to be done with the Mayors input and seconded the motion which carried unanimously. NEW BUSINESS None. OPEN AGENDA - APPROXIMATELY 8:00 P.M. - PUBLIC COMMENT WELCOME Lt. Greg Ahn reported that the Sheriff's Department is following leads in the recent burglaries that have occurred in the City. He also provided information on the apprehension of suspects in other crimes throughout the South Bay. MATTERS FROM MEMBERS OF THE CITY COUNCIL Councilmember Black commented on the Frequently Asked Questions flyers provided to the City Council with their Weekly Packet. He suggested that information regarding trees and views be added. Councilmembers were asked to provide staff with their comments on the flyers. Councilmember Pernell commented on a letter received from the City of Anaheim regarding post retirement defined benefit contributions. Staff was directed to provide more information from the City of Anaheim regarding their experience with this process. MATTERS FROM STAFF APPROVAL OF A CONTRACT ENHANCEMENT FOR "HIGH VISIBILITY SATURATION PATROL" BY THE SHERIFF DEPARTMENT (ORAL). City Manager Dahlerbruch reported that unless there is any objection, he would proceed with the contract for the High Visibility Saturation Patrol for one month. There were no objections expressed. City Manager Dahlerbruch reported on a proposal received from the Sheriffs Department regarding special cameras to be installed on certain trails in the city in support of their burglary investigation efforts and indicated that he would proceed with the expense of CLEEP funds for the cameras. The City Manager was asked to provide information regarding how often the data is collected from the cameras. Councilmember Pernell stated that there are concerns of residents in the City regarding the investigation of the recent burglaries. City Manager Dahlerbruch reported that the Captain is aware of the concerns and has been addressing them. City Manager Dahlerbruch reported that he authorized the exchange of State STP -L transportation funds with the MTA for funds .that could be used for projects such as striping and signage in the City. He reported that the MTA is charging the City 27o for administration of the trade of funds. MATTERS FROM THE CITY ATTORNEY CLOSED SESSION The City Council finds, based on advice from legal counsel, that discussion in open session will prejudice the position of the local agency in the litigation. Existing Litigation: G.C. 54956.9(a) Hui -Tse Sheen, Individual, Plaintiff, vs City of Rolling Hills, Rolling Hills Community Association, et. al., Los Angeles County Superior Court, Case No. YC051963. Minutes City Council Meeting 09/08/08 -3- G.C. 54956.9(a) Jonas, et al. v. City of Rolling Hills, et al.; Los Angeles County Superior Court Case No. YC033955. G.C. 54956.9(a) Freeman v. City of Rolling Hills, et al., Los Angeles County Superior Court Case No. YC054015. Conference With Labor Negotiator G.C. 54957.6 City Negotiator: Anton Dahlerbruch, City Manager Unrepresented Employees: Finance Director, Planning Director, Deputy City Clerk / Executive Assistant and Administrative Assistant. No closed session was held. ADTOURNMENT Hearing no further business before the City Council, Mayor Hill adjourned the meeting at 8:05 p.m. to the next regular meeting of the City Council scheduled to be held on Monday, September 22, 2008 beginning at 7:30 p.m. in the City Council Chambers at City Hall, 2 Portuguese Bend Road, Rolling Hills, California. Respectfully submitted, Marilyn Ker1, / n Deputy City Clerk Approved, YFrE. Hill Mayor Minutes City Council Meeting 09/08/08 -4-