2/8/2010I
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O:P, INCORPORATED JANUARY 24,1957
NO. 2 PORTUGUESE BEND ROAD
ROLLING HILLS, CA 90274
(310) 377-1521
FAX (310) 377-7283
NOTICE OF ADJOURNMENT
DUE TO LACK OF QUORUM
CITY OF ROLLING HILLS
CITY COUNCIL
NOTICE IS HEREBY GIVEN that a regular meeting of the City Council
of the City of Rolling Hills scheduled for Monday, February 8, 2010, was adjourned clue
to lack of quorum. The next regular meeting of the City Council will be held on
Monday, February 22, 2010, beginning at 7:30 p.m. in the City Council Chambers at City
Hall, 2 Portuguese Bend Road, Rolling Hills, California.
Dated this 81hday of February, 2010.
QJ& "
Heidi Luce
Deputy City Clerk
STATE OF CALIFORNIA
COUNTY OF LOS ANGELES )ss
CITY OF ROLLING HILLS
HEIDILUCE, being first duly sworn, deposes and says: That she is the
duly appointed Deputy City Clerk of the City of Rolling Hills and that on February 8,
2010, she caused the above Notice to be posted on the door of Rolling Hills City Hall, 2
Portuguese Bend Road, Rolling Hills, California.
HEIDILUCE
DEPUTY CITY CLERK
MINUTES OF
A REGULAR MEETING
OF THE
CITY COUNCIL OF THE
CITY OF ROLLING HILLS, CALIFORNIA
MONDAY, FEBRUARY 22, 2010
CALL TO ORDER
A regular meeting of the City Council of the City of Rolling Hills was called to order by Mayor
Heinsheimer at 7:30 p.m. in the City Council Chambers at City Hall, 2 Portuguese Bend Road, Rolling
Hills, California.
ROLL CALL
Councilmembers Present: Black, Hill, Lay and Mayor Heinsheimer.
Councilmembers Absent: Mayor Pro Tem Pernell.
Others Present: Anton Dahlerbruch, City Manager.
Michael Jenkins, City Attorney.
Yolanta Schwartz, Planning Director.
Heidi Luce, Deputy City Clerk.
Lt. Greg Alm, LA County Sheriff's Department, Lomita Station.
Kathleen McGowan, P.E.
Kristen Raig, RHCA.
Sam Pena, Allied Waste.
Bill Wingerning, 4 Johns Canyon Road.
Bill Orton, Senator Rod Wright's Office.
Spencer Karpf, 14 Caballeros Road.
CONSENT CALENDAR
Matters which
may be acted upon by the City Council in a single motion. Any Councilmember may
request removal
of any item from the Consent Calendar causing it to be considered under Council
Actions.
A.
Minutes - Regular Meetings of January 25, 2010.
RECOMMENDATION: Approve as presented.
B.
Payment of Bills.
RECOMMENDATION: Approve as presented.
C.
Financial Statement Month of January, 2010.
RECOMMENDATION: Approve as presented.
D.
Allied Recycling Tonnage Report for January 2010.
RECOMMENDATION: Receive and file.
E.
Consideration of approval of the General Services Agreement between the City and the
County of Los Angeles and Adoption of Resolution No. 1081 - A Resolution of the City
Council of the City of Rolling Hills Adopting the General Services Agreement between
the City of Rolling Hills and the County of Los Angeles.
RECOMMENDATION: Approve as presented.
F.
Correspondence from Cox Communications regarding Rate Adjustments—March 1, 2010
RECOMMENDATION: Receive and file.
G.
Consideration of modifications to the City of Rolling Hills Investment Policy and to the
City of Rolling Hills Financial, Budget and Debt Policies.
H.
RECOMMENDATION: Approve as presented.
Palos Verdes Peninsula Regional Law Enforcement Committee meeting minutes of
November 17, 2009.
RECOMMENDATION: Receive and file.
I.
Fire Code Ad Hoc Committee meeting notes of February 16, 2010.
RECOMMENDATION: Receive and file.
ITEMS FROM THE TRAFFIC COMMISSION
J.
Consideration of Traffic Commission recommendation of Staging Locations for the
Refuse Hauler's "Mother Truck".
RECOMMENDATION: Approve as presented.
Minutes
City Council Meeting
02/22/10
-1-
K. Consideration of a request from the South Coast Chapter of the California Native Plant
Society for a Garden Tour at 4 Appaloosa Lane and 20 Cinchring Road on Saturday,
April 17, 2010.
RECOMMENDATION: Approve as presented.
City Manager Dahlerbruch stated that on item 3B, check number 20961 to Group Delta should be
removed from consideration in the request for approval. Councilmember Black asked that item 3G be
removed from the Consent Calendar for individual consideration. The Mayor so ordered.
Councilmember Hill moved that the City Council approve the remaining items on the consent calendar.
Councilmember Lay seconded the motion, which carried unanimously by those Councilmembers in
attendance.
COMMISSION ITEMS
None.
PUBLIC HEARINGS
ZONING CASE NO. 773 MR. AND MRS. PETER HUH, 1 CREST ROAD EAST ROAD,
(LOT 1 -FT). SITE PLAN REVIEW TO CONSTRUCT A STABLE, CORRAL AND ACCESS
THERETO, WHICH REQUIRE GRADING; VARIANCES REQUESTS TO CONSTRUCT A
POOL, PORTION OF WHICH WOULD ENCROACH INTO THE REAR YARD SETBACK;
TO EXCEED THE MAXIMUM PERMITTED DISTURBED NET LOT AREA AND TO
PLACE THE CORRAL FURTHER INTO THE REAR SETBACK THAN ALLOWED ON A
LOT THAT CONTAINS A CONDITION THAT ANY FURTHER DEVELOPMENT MUST
BE REVIEWED BY THE PLANNING COMMISSION OR CITY COUNCIL.
THE ABOVE PROJECT HAS BEEN DETERMINED TO BE CATEGORICALLY EXEMPT
PURSUANT TO THE CALIFORNIA ENVIRONMENTAL QUALITY ACT (CEQA).
City Manager Dahlerbruch stated that before the City Council is Zoning Case No. 773 which was
approved by the Planning Commission and then taken under jurisdiction by the City Council. He stated
that the applicant has since requested that the matter be withdrawn. He stated that before the City
Council for consideration is Resolution No. 1082 acknowledging that the request has been withdrawn
and vacating the Planning Commisssion's approval of the case. Mayor Heinsheimer opened the public
hearing. Hearing no testimony, the public hearing was closed. Councilmember Lay moved that the City
Council adopt Resolution No. 1082 accepting the withdrawl of an application and vacating the Planning
Commission's approval for construction of a stable, corral and swimming pool in Zoning Case No. 773
at 1 Crest Road East. Councilmember Black seconded the motion which carried unanimously by those
Councilmembers in attendance.
OLD BUSINESS
CONSIDERATION OF JOINT MONITORING PLAN FOR MACHADO LAKE NUTRIENT
TOTAL MAXIMUM DAILY LOAD AND RELATED ISSUES.
City Manager Dahlerbruch stated that at the direction of the City Council, staff in consultation with
Kathleen McGowan has been working to develop a cost effective, regional approach to compliance with
the Machado Lake Total Maximum Daily Load (TMDL) requirements for nutrients. He stated that a
proposed joint monitoring plan has been developed and presented to staff at the Regional Water Quality
Board. He sated that the plan was developed with participation by all four of the Peninsula cites and the
cost is proposed to be divided among the cities based on each city's area within the watershed; with the
City of Rolling Hills portion being approximately $11,000 the first year with subsequent years being less
as the monitoring requirement decreases. He stated that the intention is that if after the monitoring is
conducted, if it can be demonstrated that there is no run off to Machado Lake then an application to
withdraw from the requirement would be submitted. He stated that Kathleen McGowan is present to
answer any questions. Following brief discussion concerning the wet -weather and dry -weather
monitoring requirements, the City Council directed staff to continue working with the Peninsula cities to
finalize the monitoring plan and submit to the Regional Board by March 11, 2010; develop a
Memorandum of Understanding with the Peninsula cities to jointly contract for monitoring; and request
the Peninsula cities work cooperatively using in-kind services from each of the consultants to develop an
implementation plan for the Machado Lake Nutrient TMDL.
Minutes
City Council Meeting
02/22/10 -2-
CONSIDERATION OF THE FIRST AMENDMENT TO THE AGREEMENT WITH CAROL
RICE, WILDLAND RESOURCE MANAGEMENT, INC., FOR FIRE FUEL REDUCTION
AND STRUCTURE PROTECTION INFORMATION AND SUPPORT.
City Manager Dahlerbruch presented the staff report for consideration of an amendment to the existing
agreement with Carol Rice of Wildland Resource Management, Inc. stating that the proposed scope of
work is to complement what the Los Angeles County Fire Department has committed to do. He stated
that as with the original contract, the cost is proposed to be split with the Community Association; with
the City's contribution being approximately $11,750. He stated that Ms. Rice would prepare materials
to explain best practices for brush clearance. He stated that the City received two letters in support of
the proposal from Paul and Kay Lupo and Richard Colyear. He further stated the the Rolling Hills
Community Association Board of Directors approved the amendment at their last meeting.
Kristen Raig, RHCA Manager addressed the City Council stating that on behalf of the RHCA, she
encourages adoption of the amendment to the agreement in support of the desires of the community.
Following discussion, Councilmember Lay moved that the City Council approve the First Amendment
to the agreement with Carol Rice, Wildland Resource Management, Inc for Fire Fuel Reduction and
Structure Protection Information and Support. Mayor Heinsheimer seconded the motion. Following
brief discussion, Mayor Heinsheimer tabled the motion so that Mayor Pro Tem Pernell may participate
in the deliberation. The matter was continued to the next meeting of the City Council. o
NEW BUSINESS
Mayor Heinsheimer recused himself from participation in the discussion on the next two agenda items
due to the proximity of his property relative to the matters for discussion. Council Member Lay took
control of the meeting.
CONSIDERATION OF AUTHORIZING A SEWER STUDY FOR AND AT THE REQUEST
OF RESIDENTS OF JOHNS CANYON ROAD.
City Manager Dahlerbruch provided the background and presented the staff report regarding a request
from certain residents along Johns Canyon Road for the city to facilitate and manage a sewer study at
the cost of the residents. Bill Wingerning, 4 Johns Canyon Road addressed the City Council stating that
the sewer extension feasibility study as presented includes the interested property owners. Following
discussion, the City Council directed staff to facilitate a Sewer Study to analyze the route, capacity, flow
and cost of extending the sewer line on Johns Canyon Road at the expense of the interested property
owners.
CONSIDERATION OF AN AMENDMENT OF A SUBDIVISION DEVELOPMENT
AGREEMENT RELATING TO AMENDING CONDITIONS OF APPROVAL FOR
CONSTRUCTION OF IMPROVEMENTS FOR A PREVIOUSLY APPROVED PARCEL
MAP NO. 26356, SUBDIVISION NO. 89, IN ZONING CASE NO. 615, 4 STORM HILL
LANE.
Council Member Lay stated that at the request of the applicant, consideration of this item will be
continued to the next meeting of the City Council.
Mayor Heinsheimer returned to his seat at the dais.
OPEN AGENDA - APPROXIMATELY 8:00 P.M. - PUBLIC COMMENT WELCOME
Bill Orton with Senator Rod Wright's office thanked the City Council on behalf of Senator Wright for
taking action in nominating a resident for recognition as a 25`h Senate District Woman of Distinction.
He stated that a luncheon will be held on Friday, March 5th at the Proud Bird in Los Angles to honor the
nominees. He also stated that on March 26`h, the Senator will be having a "Senior Scam Stopper" event
at the Palos Verdes Golf Club. The event is being conducted in conjunction with the PV Rotary with the
doors opening at 11:00 a.m., the Rotary meeting taking place from 11:30 a.m. to 12:00 noon and the
Scam Stopper event taking place from noon — 2:00 p.m.
Spencer Karpf, 14 Caballeros Road, addressed the City Council regarding the Fire Prevention consulting
Minutes
City Council Meeting
02/22/10 -3-
services. He specifically asked what type of consultative services the City was entering into relative to
this item. Mayor Heinsheimer replied that the Amendment has not yet been approved, referred him to
the staff report and invited him to attend the next meeting at which time, discussion will continue on the
item.
MATTERS FROM MEMBERS OF THE CITY COUNCIL
ITEM REMOVED FROM THE CONSENT CALENDAR:
3G. Consideration of modifications to the City of Rolling Hills Investment Policy and to the
City of Rolling Hills Financial, Budget and Debt Policies.
RECOMMENDATION: Approve as presented.
Councilmember Black asked for clarification regarding who will pay the broker, what are the CD rates
and what is a Negotiable CD and a DTC? Following further discussion, no action was taken. Staff was
directed to prepare responses to the questions raised and return the item to the City Council for
consideration at their next meeting.
UPDATE ON THE PALOS VERDES PENINSULA REGIONAL LAW ENFORCEMENT
COMMITTEE MEETING (ORAL).
Discussion on this item was continued to the next meeting of the City Council.
MATTERS FROM STAFF
WILLDAN ANNUAL REPORT (ORAL)
Planning Director Schwartz updated the City Council on the current projects that Willdan is managing.
She stated that there are three projects that Willdan is currently managing and that they are going well.
MATTERS FROM THE CITY ATTORNEY
CLOSED SESSION
The City Council finds, based on advice from legal counsel, that discussion in open session will
prejudice the position of the local agency in the litigation.
G.C. 54956.9(a)
Hui -Tse Sheen, Individual, Plaintiff, vs City of Rolling Hills, Rolling Hills Community
Association, et. al., Los Angeles County Superior Court, Case No. YC051963.
G.C. 54956.9(a)
Jonas, et al. v. City of Rolling Hills, et al., Los Angeles County Superior Court Case No.
YC033955.
G.C. 54956.9(a)
Freeman v. City of Rolling Hills, et al., Los Angeles County Superior Court Case No.
YC054015.
The City Council recessed into closed session at 8:05 p.m.
City Attorney Jenkins reported that the City Council recessed into closed session to discuss the
Sheen/Jonas lawsuits and that the City Attorney was given direction but no reportable action was taken.
The meeting was back in open session at 8:35 p.m.
Mayor Heinsheimer asked for clarification regarding the withdrawl of the request in Zoning Case No.
773 (Agenda Item 5A) expressing concern that construction on the existing project must cease. City
Manager Dahlerbruch responded that the project, per prior approvals is expected be completed; only the
additional request for the stable, corral and swimming pool has been withdrawn.
ADJOURNMENT
Hearing no further business before the City Council, Mayor Heinsheimer adjourned the meeting at 8:40
p.m. to the next regular meeting of the City Council scheduled to be held on Monday, March 8, 2010
beginning at 7:30 p.m. in the City Council Chambers at City Hall, 2 Portuguese Bend Road, Rolling
Hills, California.
Minutes
City Council Meeting
02/22/10 -4-
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Approve,
Thomas ]
Mayor
Minutes
City Council Meeting
02/22/10
Respectfullly*aK
. sub
d,
Heidi Luce
Deputy City Clerk