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3/8/2010MINUTES OF A REGULAR MEETING OF THE CITY COUNCIL OF THE CITY OF ROLLING HILLS, CALIFORNIA MONDAY, MARCH 8, 2010 CALL TO ORDER A regular meeting of the City Council of the City of Rolling Hills was called to order by Mayor Heinsheimer at 7:30 p.m. in the City Council Chambers at City Hall, 2 Portuguese Bend Road, Rolling Hills, California. ROLL CALL Councilmembers Present: Black, Hill, Lay, Mayor Pro Tem Pernell and Mayor Heinsheimer. Councilmembers Absent: None. Others Present: Anton Dahlerbruch, City Manager. Mike Jenkins, City Attorney. Yolanta Schwartz, Planning Director. Heidi Luce, Deputy City Clerk. Lt. Doreen Alcaraz, LASD, Lomita Station. CONSENT CALENDAR Matters which may be acted upon by the City Council in a single motion. Any Councilmember may request removal of any item from the Consent Calendar causing it to be considered under Council Actions. A. Minutes - Regular Meeting of February 22, 2010. RECOMMENDATION: Approve as presented. B. Payment of Bills. RECOMMENDATION: Approve as presented. C. City Council/Planning Commission Liaison meeting notes of February 22, 2010. RECOMMENDATION: Receive and file. D. Consideration of dates for the 2010 Annual Spring Clean-up. RECOMMENDATION: Approve as presented. E. Consideration of modifications to the City of Rolling Hills Investment Policy and to the City of Rolling Hills Financial, Budget and Debt Policies. RECOMMENDATION: Approve as presented. Councilmember Lay asked that item 3E be removed from the Consent Calendar for individual consideration. The Mayor so ordered. Councilmember Black moved that the City Council approve the remaining items on the consent calendar. Councilmember Lay seconded the motion, which carried unanimously. CITY COUNCIL REORGANIZATION Councilmember Hill nominated Mayor Pro Tem Pernell to serve as Mayor for the 2010-2011 term. Councilmember Lay seconded the nomination, which carried unanimously. PRESENTATION TO OUTGOING MAYOR THOMAS HEINSHEIMER RECOGNIZING OUTSTANDING SERVICE DURING 2009-2010 TERM AS MAYOR The Members of the City Council each recognized Mayor Heinsheimer for his contributions to the City. Mayor Pernell presented Councilmember Heinsheimer with a plaque and watercolor painting of the Women's Club View Site on Crest Road and thanked him for his service as Mayor during the 2009- 2010 term. COMMENTS FROM 2009-2010 MAYOR THOMAS HEINSHEIMER Minutes City Council Meeting 03/08/10 -1- Councilmember Heinsheimer thanked the citizens of Rolling Hills, the City Council and staff for their help and support during his term as Mayor. He stated that it has been a privilege to serve the community. COMMENTS FROM 2010-2011 MAYOR GODFREY PERNELL Mayor Pemell stated that he looks forward to serving as Mayor for 2010-2011. Mayor Pennell nominated Councilmember Lay to serve as Mayor Pro Tem for the 2010-2011 term. Councilmember Hill seconded the nomination, which carried unanimously. Recess for Reception At 7:42 p.m. the meeting was recessed for a reception. The meeting was reconvened at 7:56 p.m. COMMISSION ITEMS None. PUBLIC HEARINGS None. OLD BUSINESS CONSIDERATION OF THE FIRST AMENDMENT TO THE AGREEMENT WITH CAROL RICE, WILDLAND RESOURCE MANAGEMENT, INC., FOR FIRE FUEL REDUCTION AND STRUCTURE PROTECTION INFORMATION AND SUPPORT. City Manager Dahlerbruch presented the staff report concerning the first amendment to the agreement with Carol Rice, Wildland Resource Management. He stated that based on the Fire Fuel Ad Hoc Committee's recommendations, the amendment proposes the consultant work on creating a guide for canyon management, fuel modification suggestions and other fire fuel reduction strategies to supplement what the Los Angeles County Fire Department has committed to do. He stated that the total cost of the work is $21,410 and is proposed to be split with the Community Association. Kristen Raig, Manager, Rolling Hills Community Association, addressed the City Council to express the Associations support of the project. She stated that the Association has set aside the funds and feels that this will provide the community with a valuable resource. Councilmember Hill stated that he would support the amendment based on the fact that it is what the community wants. Councilmember Black stated that in doing his own research he found that tree services may provide the requested evaluation service to individual properties at no cost to the homeowners. Councilmember Lay suggested that the project be monitored closely by the City/Community Association. Following brief discussion, Councilmember Heinsheimer moved that the City Council approve the first amendment to the agreement with Carol Rice, Wildland Resource Management, Inc. Mayor Pro Tem Lay seconded the motion, which carried by the following roll call vote: AYES: Councilmembers Hill, Heinsheimer, Mayor Pro Tem Lay and Mayor Pemell. NOES Black. ABSENT: None. ABSTAIN: None. CONSIDERATION OF AGENDA TOPICS AND DATE FOR JOINT MEETING OF THE CITY COUNCIL AND PLANNING COMMISSION. City Manager Dahlerbruch reviewed the proposed agenda topics and dates for the Joint Meeting of the City Council and Planning Commission. Following brief discussion, staff was directed to advise the members of the City Council of the proposed dates for the joint meeting to determine their availability and set a date. Staff was further directed to revise the agenda to only include items A1, A2 and B1 which focus on the role of the Planning Commission and the Application Process. Minutes City Council Meeting 03/08/10 -2- NEW BUSINESS CONSIDERATION OF AN AMENDMENT OF A SUBDIVISION DEVELOPMENT AGREEMENT RELATING TO AMENDING CONDITIONS OF APPROVAL FOR CONSTRUCTION OF IMPROVEMENTS FOR A PREVIOUSLY APPROVED PARCEL MAP NO. 26356, SUBDIVISION NO. 89, IN ZONING CASE NO. 615, 4 STORM HILL LANE. Councilmember Heinsheimer recused himself from discussion on this topic due to the proximity of his property to the subject property. Following presentation of the staff report and brief comments from the applicant's representative, Mayor Pro Tem Lay moved that the City Council authorize the City Manager and City Attorney to amend the subdivision development agreement for a previously approved Parcel Map No. 26356, Subdivision No. 89, in Zoning Case No. 615, 4 Storm Hill Lane to extend the period of time for the requirement to construct the road and other improvements to June 8, 2015. Councilmember Black seconded the motion, which carried unanimously. Councilmember Heinsheimer returned to his seat at the dais. OPEN AGENDA - APPROXIMATELY 8:00 P.M. - PUBLIC COMMENT WELCOME None. MATTERS FROM MEMBERS OF THE CITY COUNCIL ITEM REMOVED FROM THE CONSENT CALENDAR: Consideration of modifications to the City of Rolling Hills Investment Policy and to the City of Rolling Hills Financial, Budget and Debt Policies. RECOMMENDATION: Approve as presented. Following discussion regarding the Investment Policy, Mayor Pro Tem Lay moved that the City Council approve modifications to the City of Rolling Hills Investment Policy and to the City of Rolling Hills Financial, Budget and Debt Policies. Councilmember Heinsheimer seconded the motion, which carried by the following roll call vote: AYES: Councilmember Heinsheimer, Mayor Pro Tem Lay and Mayor Pernell. NOES Councilmembers Black and Hill. ABSENT: None. ABSTAIN: None. CONSIDERATION OF THE 2010-2011 CITY COUNCIL COMMITTEE ASSIGNMENTS. Mayor Pernell presented the proposed 2010-2011 City Council Committee assignments. Hearing no objection, the Committee Assignments were approved as presented. UPDATE ON THE PALOS VERDES PENINSULA REGIONAL LAW ENFORCEMENT COMMITTEE MEETING (ORAL). Councilmember Hill updated the City Council on the February 11, 2010 meeting of the Palos Verdes Peninsula Regional Law Enforcement Committee meeting. MATTERS FROM STAFF None. MATTERS FROM THE CITY ATTORNEY CLOSED SESSION The City Council finds, based on advice from legal counsel, that discussion in open session will prejudice the position of the local agency in the litigation. G.C. 54956.9(a) Hui -Tse Sheen, Individual, Plaintiff, v. City of Rolling Hills, Rolling Hills Community Association, et. al., Los Angeles County Superior Court, Case No. YC051963. Minutes City Council Meeting 03/08/10 -3- G.C. 54956.9(a) Jonas, et al. v. City of Rolling Hills, et al., Los Angeles County Superior Court Case No. YC033955. G.C. 54956.9(a) Freeman v. City of Rolling Hills, et al., Los Angeles County Superior Court Case No. YC054015. The City Council recessed into closed session at 8:55 p.m. City Attorney Jenkins reported that the City Council recessed into closed session to discuss the Sheen/Jonas lawsuits and that no reportable action was taken. The meeting was back in open session at 9:12 p.m. ADJOURNMENT Hearing no further business before the City Council, Mayor Pernell adjourned the meeting at 9:12 p.m. in honor of long time resident, Milton Gitter to the next regular meeting of the City Council scheduled to be held on Monday, March 22, 2010 beginning at 7:30 p.m. in the City Council Chambers at City Hall, 2 Portuguese Bend Road, Rolling Hills, California. Approved, Go y P , D.D.S. Mayor Minutes City Council Meeting 03/08/10 Respectfully su mitted, QWI&f,6 Heidi Luce Deputy City Clerk IMI 1 1