3/22/2010MINUTES OF
A REGULAR MEETING
OF THE
CITY COUNCIL OF THE
CITY OF ROLLING HILLS, CALIFORNIA
MONDAY, MARCH 22, 2010
CALL TO ORDER
A regular meeting of the City Council of the City of Rolling Hills was called to order by Mayor Pernell
at 7:30 p.m. in the City Council Chambers at City Hall, 2 Portuguese Bend Road, Rolling Hills,
California.
ROLL CALL
Councilmembers Present: Heinsheimer, Hill, Lay and Mayor Pernell.
Councilmembers Absent: Black (excused).
Others Present: Anton Dahlerbruch, City Manager.
Michael Jenkins, City Attorney.
Jim Walker, Finance Director.
Heidi Luce, Deputy City Clerk.
Captain Ronene Anda, LA County Sheriff's Dept., Lomita Station.
Deputy Brandon Epp, LA County Sheriff's Dept., Lomita Station.
Deputy Tami Bouse, LA County Sheriff's Dept., Lomita Station.
Battalion Chief Flores, LA County Fire Dept.
Bill Orton, Senator Rod Wright's Office.
CONSENT CALENDAR
Matters which may be acted upon by the City Council in a single motion. Any Councilmember may
request removal of any item from the Consent Calendar causing it to be considered under Council
Actions.
A. Minutes - Regular Meeting of March 8, 2010.
RECOMMENDATION: Approve as presented.
B. Payment of Bills.
RECOMMENDATION: Approve as presented.
C. Monthly Financial Statement.
RECOMMENDATION: Approve as presented.
D. Allied Recycling Tonnage Report for February 2010.
RECOMMENDATION: Receive and file.
E. Consideration of Nomination for 45th Annual Older Americans Recognition Day Awards
Program.
RECOMMENDATION: Approve as presented.
F. Update on City project to underground the overhead utility lines across Portuguese Bend
Road at Eucalyptus Lane.
RECOMMENDATION: Receive and file.
Councilmember Heinsheimer moved that the City Council approve the items on the consent calendar.
Councilmember Hill seconded the motion, which carried unanimously.
COMMISSION ITEMS
None.
PUBLIC HEARINGS
None.
OLD BUSINESS
None.
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NEW BUSINESS
A. STATE OF CITY'S EMERGENCY PREPAREDNESS.
City Manager Dahlerbruch stated that included in the staff report is a summary of the City's
accomplishments over the last year, relative to emergency preparedness. He stated that currently, the
City is working with the Rolling Hills Community Association and the Fire Department to address fire
fuel reduction. He noted that in the audience are Marcia Gold, the City's Block Captain Coordinator and
Mike Martinet, Area G Coordinator as well as representatives from the Los Angeles County Fire and
Sheriff's Departments.
Marcia Gold, Block Captain Coordinator (9 Flying Mane Road), stated that there is interest among
residents in participating in the Block Captain program and there are currently 52 resident volunteers
participating in the program. She noted that she is continuing to promote the Block Captain program
and recruiting volunteers to strengthen the program by increasing the number of block captains in each
zone. She also noted that many of the zones have been divided into sub -zones so that the area covered is
smaller. She further reviewed the material that the block captains receive as a part of their training and
the material that residents receive when they attend their zone meeting. Mayor Pernell expressed the
City Council's appreciation to Ms. Gold for her efforts in coordinating the program.
Mike Martinet, Area G Coordinator addressed the City Council stating that the City has made a
tremendous amount of progress in the area of emergency preparedness and congratulated the City on
that progress.
B. CONSIDERATION OF AN ORDINANCE OF THE CITY OF ROLLING HILLS
AMENDING THE CITY'S PURCHASING SYSTEM PERTAINTING TO
PURCHASING DURING DECLARED EMERGENCIES AND AMNEDING THE
ROLLNG HILLS MUNICIPAL CODE.
City Manager Dahlerbruch presented the staff report recommending that City Council introduce an
ordinance for first reading to amend the City's purchasing system pertaining to purchasing during
declared emergencies. He stated that the current purchasing ordinance as referenced in Section 3.04 of
the Municipal Code allows the City Manager to authorize emergency purchases free of all provisions of
that section during an emergency. He noted that according to the Area G Coordinator for Emergency
Preparedness, the vagueness of the City's purchasing policy in an emergency would likely inhibit the
City's ability to obtain Federal Emergency Management Agency (FEMA) reimbursement. He further
stated that it is recommended that the City's purchasing procedures be more explicit and structured.
Following discussion regarding when a declared can emergency occur, Councilmember Heinsheimer
moved that the City Council introduce the ordinance, waive full reading and schedule the second reading
of the ordinance. Councilmember Hill seconded the motion which carried unanimously.
C. 2009/2010 YEAR-END REVENUE AND EXPEDITURE PROJECTIONS AND
2010/2011 PROPOSED SCHEDULE OF FEES & CHARGES.
Finance Director Walker stated that in comparing the 2009/2010 projected revenue to the 2008/2009
actual revenue it is anticipated that revenue will be down approximately 14 percent. He further noted
that in comparing the expenditures for the same time periods, expenditures have only risen
approximately one percent. He then reviewed the 2009/2010 year end projections which indicate an
approximate deficit of $147,000 compared to the adjusted budget which indicates a deficit of $174,000.
He further noted that the revenue is projected to be down $55,000 due to reductions in property tax
revenue, building/planning fee revenue and interest income. He noted that expenditures are projected to
down by $81,000 and then reviewed the expenditure detail.
City Manager Dahlerbruch noted that in a telephone conversation earlier in the day Council Member
Black raised exception to the an item in the staff report on circle page 2 regarding the use of reserve
funds for a couple of additional years to balance the budget. He stated that Council Member Black
indicated that he did not agree to the use of reserve funds for more than one year and requested that the
staff report be corrected. Council Member Lay noted for clarification that it was the City Council's
intent to maintain the level of services provided and that the City Council recognizes that it is not a
simply a one-year drop in the economy. He further stated that the statement in the staff report reasonably
reflects the Council's direction. Following further discussion, Councilmember Heinsheimer moved that
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the City Council receive and file the report on 2009/2010 year-end revenue and expenditure projections
and 2010/2011 proposed schedule of fees and charges. Councilmember Hill seconded the motion which
carried unanimously.
OPEN AGENDA - APPROXIMATELY 8:00 P.M. - PUBLIC COMMENT WELCOME
Bill Orton of Senator Rod Wright's office noted that the Senator is hosting a free "Senior Scam
Stoppers" event. He also noted that Senator Wright's office is available to help constituents with issues
related to the Department of Insurance as issues arise. He further reviewed some of the issues Senator
Wright is currently working on.
MATTERS FROM MEMBERS OF THE CITY COUNCIL
Councilmember Hill reported that he attended a reception hosted by Assembly Member Bonnie
Lowenthal in honor of the 54`I' Assembly District's Women of the Year nominees.
Mayor Pernell reported that the Los Angeles County Sanitation Districts announced at the Board of
Director's meeting that it is anticipated that there will be an increase in rates and connection fees.
MATTERS FROM STAFF
None.
MATTERS FROM THE CITY ATTORNEY
CLOSED SESSION
The City Council finds, based on advice from legal counsel, that discussion in open session will
prejudice the position of the local agency in the litigation.
G.C. 54956.9(a)
Hui -Tse Sheen, Individual, Plaintiff, vs City of Rolling Hills, Rolling Hills Community
Association, et. al., Los Angeles County Superior Court, Case No. YC051963.
G.C. 54956.9(a)
Jonas, et al. v. City of Rolling Hills, et al., Los Angeles County Superior Court Case No.
YC053995.
G.C. 54956.9(a)
Freeman v. City of Rolling Hills, et al., Los Angeles County Superior Court Case No.
YC054015.
No closed session was held.
ADJOURNMENT
Hearing no further business before the City Council, Mayor Pernell adjourned the meeting at 8:04 p.m.
to the next regular meeting of the City Council scheduled to be held on Monday, April 12, 2010
beginning at 7:30 p.m. in the City Council Chambers at City Hall, 2 Portuguese Bend Road, Rolling
Hills, California.
Minutes
City Council Meeting
03/22/10
Respectfully sub itteo,
(VI/youl
Heidi uce
Deputy City Clerk
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