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3/22/2010MINUTES OF A REGULAR MEETING OF THE CITY COUNCIL OF THE CITY OF ROLLING HILLS, CALIFORNIA MONDAY, MARCH 22, 2010 CALL TO ORDER A regular meeting of the City Council of the City of Rolling Hills was called to order by Mayor Pernell at 7:30 p.m. in the City Council Chambers at City Hall, 2 Portuguese Bend Road, Rolling Hills, California. ROLL CALL Councilmembers Present: Heinsheimer, Hill, Lay and Mayor Pernell. Councilmembers Absent: Black (excused). Others Present: Anton Dahlerbruch, City Manager. Michael Jenkins, City Attorney. Jim Walker, Finance Director. Heidi Luce, Deputy City Clerk. Captain Ronene Anda, LA County Sheriff's Dept., Lomita Station. Deputy Brandon Epp, LA County Sheriff's Dept., Lomita Station. Deputy Tami Bouse, LA County Sheriff's Dept., Lomita Station. Battalion Chief Flores, LA County Fire Dept. Bill Orton, Senator Rod Wright's Office. CONSENT CALENDAR Matters which may be acted upon by the City Council in a single motion. Any Councilmember may request removal of any item from the Consent Calendar causing it to be considered under Council Actions. A. Minutes - Regular Meeting of March 8, 2010. RECOMMENDATION: Approve as presented. B. Payment of Bills. RECOMMENDATION: Approve as presented. C. Monthly Financial Statement. RECOMMENDATION: Approve as presented. D. Allied Recycling Tonnage Report for February 2010. RECOMMENDATION: Receive and file. E. Consideration of Nomination for 45th Annual Older Americans Recognition Day Awards Program. RECOMMENDATION: Approve as presented. F. Update on City project to underground the overhead utility lines across Portuguese Bend Road at Eucalyptus Lane. RECOMMENDATION: Receive and file. Councilmember Heinsheimer moved that the City Council approve the items on the consent calendar. Councilmember Hill seconded the motion, which carried unanimously. COMMISSION ITEMS None. PUBLIC HEARINGS None. OLD BUSINESS None. Minutes City Council Meeting 03/22/10 -1- NEW BUSINESS A. STATE OF CITY'S EMERGENCY PREPAREDNESS. City Manager Dahlerbruch stated that included in the staff report is a summary of the City's accomplishments over the last year, relative to emergency preparedness. He stated that currently, the City is working with the Rolling Hills Community Association and the Fire Department to address fire fuel reduction. He noted that in the audience are Marcia Gold, the City's Block Captain Coordinator and Mike Martinet, Area G Coordinator as well as representatives from the Los Angeles County Fire and Sheriff's Departments. Marcia Gold, Block Captain Coordinator (9 Flying Mane Road), stated that there is interest among residents in participating in the Block Captain program and there are currently 52 resident volunteers participating in the program. She noted that she is continuing to promote the Block Captain program and recruiting volunteers to strengthen the program by increasing the number of block captains in each zone. She also noted that many of the zones have been divided into sub -zones so that the area covered is smaller. She further reviewed the material that the block captains receive as a part of their training and the material that residents receive when they attend their zone meeting. Mayor Pernell expressed the City Council's appreciation to Ms. Gold for her efforts in coordinating the program. Mike Martinet, Area G Coordinator addressed the City Council stating that the City has made a tremendous amount of progress in the area of emergency preparedness and congratulated the City on that progress. B. CONSIDERATION OF AN ORDINANCE OF THE CITY OF ROLLING HILLS AMENDING THE CITY'S PURCHASING SYSTEM PERTAINTING TO PURCHASING DURING DECLARED EMERGENCIES AND AMNEDING THE ROLLNG HILLS MUNICIPAL CODE. City Manager Dahlerbruch presented the staff report recommending that City Council introduce an ordinance for first reading to amend the City's purchasing system pertaining to purchasing during declared emergencies. He stated that the current purchasing ordinance as referenced in Section 3.04 of the Municipal Code allows the City Manager to authorize emergency purchases free of all provisions of that section during an emergency. He noted that according to the Area G Coordinator for Emergency Preparedness, the vagueness of the City's purchasing policy in an emergency would likely inhibit the City's ability to obtain Federal Emergency Management Agency (FEMA) reimbursement. He further stated that it is recommended that the City's purchasing procedures be more explicit and structured. Following discussion regarding when a declared can emergency occur, Councilmember Heinsheimer moved that the City Council introduce the ordinance, waive full reading and schedule the second reading of the ordinance. Councilmember Hill seconded the motion which carried unanimously. C. 2009/2010 YEAR-END REVENUE AND EXPEDITURE PROJECTIONS AND 2010/2011 PROPOSED SCHEDULE OF FEES & CHARGES. Finance Director Walker stated that in comparing the 2009/2010 projected revenue to the 2008/2009 actual revenue it is anticipated that revenue will be down approximately 14 percent. He further noted that in comparing the expenditures for the same time periods, expenditures have only risen approximately one percent. He then reviewed the 2009/2010 year end projections which indicate an approximate deficit of $147,000 compared to the adjusted budget which indicates a deficit of $174,000. He further noted that the revenue is projected to be down $55,000 due to reductions in property tax revenue, building/planning fee revenue and interest income. He noted that expenditures are projected to down by $81,000 and then reviewed the expenditure detail. City Manager Dahlerbruch noted that in a telephone conversation earlier in the day Council Member Black raised exception to the an item in the staff report on circle page 2 regarding the use of reserve funds for a couple of additional years to balance the budget. He stated that Council Member Black indicated that he did not agree to the use of reserve funds for more than one year and requested that the staff report be corrected. Council Member Lay noted for clarification that it was the City Council's intent to maintain the level of services provided and that the City Council recognizes that it is not a simply a one-year drop in the economy. He further stated that the statement in the staff report reasonably reflects the Council's direction. Following further discussion, Councilmember Heinsheimer moved that Minutes City Council Meeting 03/22/10 -2- 1 L the City Council receive and file the report on 2009/2010 year-end revenue and expenditure projections and 2010/2011 proposed schedule of fees and charges. Councilmember Hill seconded the motion which carried unanimously. OPEN AGENDA - APPROXIMATELY 8:00 P.M. - PUBLIC COMMENT WELCOME Bill Orton of Senator Rod Wright's office noted that the Senator is hosting a free "Senior Scam Stoppers" event. He also noted that Senator Wright's office is available to help constituents with issues related to the Department of Insurance as issues arise. He further reviewed some of the issues Senator Wright is currently working on. MATTERS FROM MEMBERS OF THE CITY COUNCIL Councilmember Hill reported that he attended a reception hosted by Assembly Member Bonnie Lowenthal in honor of the 54`I' Assembly District's Women of the Year nominees. Mayor Pernell reported that the Los Angeles County Sanitation Districts announced at the Board of Director's meeting that it is anticipated that there will be an increase in rates and connection fees. MATTERS FROM STAFF None. MATTERS FROM THE CITY ATTORNEY CLOSED SESSION The City Council finds, based on advice from legal counsel, that discussion in open session will prejudice the position of the local agency in the litigation. G.C. 54956.9(a) Hui -Tse Sheen, Individual, Plaintiff, vs City of Rolling Hills, Rolling Hills Community Association, et. al., Los Angeles County Superior Court, Case No. YC051963. G.C. 54956.9(a) Jonas, et al. v. City of Rolling Hills, et al., Los Angeles County Superior Court Case No. YC053995. G.C. 54956.9(a) Freeman v. City of Rolling Hills, et al., Los Angeles County Superior Court Case No. YC054015. No closed session was held. ADJOURNMENT Hearing no further business before the City Council, Mayor Pernell adjourned the meeting at 8:04 p.m. to the next regular meeting of the City Council scheduled to be held on Monday, April 12, 2010 beginning at 7:30 p.m. in the City Council Chambers at City Hall, 2 Portuguese Bend Road, Rolling Hills, California. Minutes City Council Meeting 03/22/10 Respectfully sub itteo, (VI/youl Heidi uce Deputy City Clerk -3-