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1/24/2011 MINUTES OF AN ADJOURNED REGULAR MEETING OF THE � CITY CO.UNCIL OF THE CITY OF ROLLING HILLS;CALIFORNIA MONDAY;JANUARY 24, 2011 CALL TO O1tDER An adjourned regular meeting of the City Council of the City of Rolling Hills was called to order by � Mayor Pernell at 5:40 p.m. in the City Council Chambers at City Hall, 2 Portuguese Bend Road, Rolling Hills, California. ROLL CALL Councilmembers Present: Black, Heinsheimer,Hill,Mayor Pro Tem Lay and Mayor Pernell. Councilmembers Absent: None. Others Present: Anton Dahlerbruch, City Manager. Michael Jenkins, City Attorney. Jill V. Smith, Planning Commission Chair Richard P. Henke,Planning Commissioner John Resich, City Council Candidate* *arrived at 6:20pm PRESENTATION AB 1234 ETHICS TRAINING FOR LOCAL OFFICIALS City Attorney Mike Jenkins, Jenkins & Hogin, LLP, presented AB 1234 Ethics Training for Local Officials to the members of the Rolling Hills City Council and the other individuals present. OPEN AGENDA-PUBLIC CONIlVIENT WELCOME None. ADJOURNMENT Hearing no further business before the City Council, Mayor Pernell adjourned the meeting at 7:30 p.m. to a regular meeting of the City Council scheduled to be held on Monday, January 24, 2011 beginning at 7:26 p.m. in the City Council Chambers at City Hall, 2 Portuguese Bend Road, Rolling Hills, California. . Respectfully submitt , n ruc City Manager/City Clerk Approved, j_��� � :� __ � -- Go rnell; '.D �ti � Mayor Minutes—Adjourned Regular City Council Meeting O1/24/I1 -1- MINUTES OF A REGULAR MEETING OF THE CITY COUNCIL OF THE CITY OF ROLLING HII.,LS, CALIFORNIA MONDAY,JANUARY 24, 2011 CALL TO ORDER A regular meeting of the City Council of the City of Rolling Hills was called to order by Mayor Pernell � at 7:31 p.m. in the City Council Chambers at City Hall, 2 Porluguese Bend Road, Rolling Hills, California. ROLL CALL Councilmembers Present: Black, Heinsheimer, Hill, Mayor Pro Tem Lay and Mayor Pernell. Councilmembers Absent: None. Others Present: Anton Dahlerbruch, City Manager. Michael Jenkins, City Attorney. James Walker, Finance Director. Heidi Luce, Deputy City Clerk. Kathleen McGowan, PE. Bryan Gruber, CPA, Lance, Soll, Lunghard. Dr. Ralph Black, resident. Derek Brown, Deputy Director, LA County Animal Care & Control. Whitney Duong, Contract City Liaison, LA County Animal Care & Control. Gil Moreno, Carson Shelter Manager, LA County Animal Care & Control. Luis Cruz, Animal Control Officer, LA County Animal Care & Control. CONSENT CALENDAR Matters which may be acted upon by the City Council in a single motion. Any Councilmember may request removal of any item from the Consent Calendar causing it to be considered under Council Actions. A. Minutes -Regular Meeting of January 10, 2011. RECOn'IlVIENDATION: Approve as presented. B. Payment of Bills. RECOlVIIV�NDATION: Approve as presented. C. Allied Recycling Tonnage Report for December, 2010. RECOMMENDATION: Receive and file. D. City Council FinanceBudget Committee meeting notes of January 11, 2011. RECOMIVIENDATION: Receive and file. E. Consideration of the 25�' Senate District"2011 Women of Distinction"Nomination. RECOMN�NDATION: Approve as presented. Councilmember Black moved that the City Council approve the items on the consent calendar. Councilmember Heinsheimer seconded the motion,which carried without objection. COMIVIISSION ITEMS None. PUBLIC HEARINGS None. OLD BUSINESS None. Minutes City Council Meeting O1/24/11 _1_ NEW BUSINESS CONSIDERATION OF THE 2009-2010 ANNUAL FINANCIAL AUDIT. Finance Director Walker introduced Brian Gruber, Partner with Lance, Soll and Lunghard to present the 2009-2010 Annual Financial Audit. Mr. Gruber presented the audit results for the fiscal year ending June 30, 2010. He stated that the audit was conducted in November, 2010 and further reviewed the audit process. Mr. Gruber stated that the audit results are communicated through three separate pieces of communication the first being the Audit Communication Letter, which communicates the objectives and responsibilities of the audit as well as any issues or disagreements that arose with management during the course of the audit. He stated that there were no disagreements with management during the audit and as such none are communicated in the letter. He stated that the second letter is the Management Letter which communicates any material weaknesses in internal control noting that there were no material weaknesses in internal control. He further stated that the issues reported in last year's audit have been addressed by management. He stated that the last letter is the Independent Auditor's Report which is included in the financial statements and discloses an Unqualified Opinion of the Audit which is the best opinion that can be obtained in a financial audit. He then briefly reviewed the financial statements noting that the net assets of the City increased by approximately $133,000 and the General Fund actual expenditure was approximately $210,000 under budget. In closing he stated that the audit went very well and thanked staff for a successful audit. In response to Councilmember Heinsheimer's question regarding the frequency of the audit process,Mr. Gruber stated that the audit is performed annually. Finance Director Walker then briefly reviewed the 2009-2010 General Fund figures noting that year ended with a surplus of approximately$65,000 compared to a budget that forecasted a deficit. Following brief discussion concerning the audit, Councilmember Heinsheimer moved that the City Council receive and file the 2009-2010 Annual Financial Audit as presented. Councilmember Black seconded the motion, which carried without objection. CONSIDERATION OF A MEMORANDUM OF AGREEMENT TO IMPLEMENT PALOS VERDES PENII�TSULA COORDINATED M01tiTITORING PLAN FOR COMPLIANCE WITH MACHADO LAKE NUTRIENT TNIDL REQUIREMENTS. City Manager Dahlerbruch stated that before the City Council is consideration of a Memorandum of Agreement to implement a coordinated monitoring plan for compliance with the Machado Lake nutrient TMDL requirements in conjunction with the other three cities on the Peninsula. He reviewed the background of the requirement and the purpose of the monitoring plan. Following brief discussion, Councilmember Heinsheimer moved that the City Council approve and direct the Mayor to execute the Memorandum of Agreement(MOA) among the four incorporated cities of the Palos Verdes Peninsula to carry out the Palos Verdes Peninsula Coordinated Monitoring Plan in Compliance with the Machado Lake Nutrient Total Maximum Daily Load (Nutrient Monitoring Plan). Councilmember Black seconded the motion, which carried unanimously. CONSIDERATION OF A DONATION FOR UNIQUE SIGNAGE. City Manager Dahlerbruch stated that before the City Council is consideration of a donation in the amount of$1,000 made on behalf of the Gladys 0. and J. Ralph Black fund to be used toward unique traffic signage. He stated that City Council policy requires that all donations be considered by the City Council prior to acceptance. He stated that included in the packet is an example of the unique signage being proposed. Discussion ensued concerning accepting the donation to be used as a test for unique traffic signage in the City. Ralph Black, 36 Saddleback Road addressed the City Council stating that his intent with this donation is to give something back to the community. Following brief discussion, Councilmember Heinsheimer moved that the City Council accept a donation in the amount of�$1,000 from the Gladys O. and J. Ralph Black Fund to be used as a test for unique traffic control signage at the discretion of and as deemed appropriate by staff processes. Councilmember Hill seconded the motion,which carried without objection. Minutes City Council Meeting O 1/24/l 1 -2- OPEN AGENDA-APPROXIMATELY 8:00 P.M. - PUBLIC COMMENT WELCOME None. Councilmember Heinsheimer suggested that Item l0A pertaining to the services provided by the Los Angeles County Department of Animal Care and Control be taken out of order. Hearing no objection, Mayor Pernell so ordered. MATTERS FROM STAFF (taken out of order) DISCUSSION OF SERVICES PROVIDED BY THE LOS ANGELES COUNTY DEPARTMENT OF ANIMAL CARE AND CONTROL. City Manager Dahlerbruch stated that before the City Council, as requested at the meeting of November 22, is a review of the services provided by the Los Angeles County Department of Animal Care and Control and the relative costs associated with those services. He stated that to reduce expenses, the City could consider a charge to residents for some of the services, like nuisance complaints for which they are currently not charged. He further stated that another cost saving measure could be to request services first thing it the morning to reduce expenses by reducing the amount of travel time required by the Animal Control Officer. He also noted that the Regional Law Enforcement Committee is reviewing the concept of a regional contract for Animal Control similar to the Regional Law Enforcement contract and that a recommendation will likely be forwarded to City Council in each City. Discussion ensued concerning the overall cost of the annual contract with the City Council recognizing that service levels received by residents should not be reduced. Finance Director Walker stated that for 2010-2011 the expenses related to Animal Care& Control were $10,228 of which $1,848 was offset in revenue. City Manager Dahlerbruch then introduced the representatives from Animal Care and Control stating that they are available to answer any questions the City Council may have. Councilmember Heinsheimer asked if the Department has any suggestions relative to the City Council's concerns. Deputy Director Brown stated that it is a matter of communication and coordination of services to better meet the needs of the community. He said that reducing the services would not be an issue with coordinating services. Following discussion, the City Council concurred that existing service levels should be maintained. No changes were made to the contract or fees; and no action was taken. MATTERS FROM MEMBERS OF THE CITY COUNCIL EMPLOYEE RETIREMENT-UNFUNDED LIABILITY(COUNCIL MEMBER BLACK). Councilmember Black expressed concern relative to the City having an unfunded liability for employee retirement similar to the unfunded liability for retiree healthcare. Following discussion, staff was directed to agendize for City Council consideration in June a discussion regarding potentially authorizing an actuarial study pertaining to the unfunded liability for employee retirement. MATTERS FROM STAFF QUARTERLY SCHEDULE OF INVESTMENTS REPORT FOR THE QUARTER ENDING DECEMBER 31, 2010. Finance Director Walker presented the Quarterly Schedule of Investments report for the quarter ending December 31, 2010. He stated that the investment in Treasury Bills was reduced by $1 million with the funds being invested in Certificates of Deposit instead. He stated that the overall portfolio yield is up 21 basis points which gives the City a higher yield on its investments without any risk to the principal. MATTERS FROM THE CITY ATTORNEY CLOSED SESSION The City Council finds, based on advice from legal counsel, that discussion in open session will prejudice the position of the local agency in the litigation. No closed session was held. ; Minutes City Council Meeting o�i2ait t -3- AI)JOURNMENT Hearing no further business before the City Council, Mayor Pernell adjourned the meeting at 8:45 p.m. to a regular meeting of the City Council scheduled to be held on Monday, February 14, 2011 beginning at 7:30 p.m. in the City Council Chambers at City Hall, 2 Portuguese Bend Road, Rolling Hills, California. Respectfully submitted, Heidi Luce Deputy City Clerk % Approved, _ --� God� el . . Mayor j Minutes City Council Meeting o t i2ai>> -4-