1/24/2011 MINUTES OF
AN ADJOURNED REGULAR MEETING
OF THE �
CITY CO.UNCIL OF THE
CITY OF ROLLING HILLS;CALIFORNIA
MONDAY;JANUARY 24, 2011
CALL TO O1tDER
An adjourned regular meeting of the City Council of the City of Rolling Hills was called to order by �
Mayor Pernell at 5:40 p.m. in the City Council Chambers at City Hall, 2 Portuguese Bend Road, Rolling
Hills, California.
ROLL CALL
Councilmembers Present: Black, Heinsheimer,Hill,Mayor Pro Tem Lay and Mayor Pernell.
Councilmembers Absent: None.
Others Present: Anton Dahlerbruch, City Manager.
Michael Jenkins, City Attorney.
Jill V. Smith, Planning Commission Chair
Richard P. Henke,Planning Commissioner
John Resich, City Council Candidate*
*arrived at 6:20pm
PRESENTATION
AB 1234 ETHICS TRAINING FOR LOCAL OFFICIALS
City Attorney Mike Jenkins, Jenkins & Hogin, LLP, presented AB 1234 Ethics Training for Local
Officials to the members of the Rolling Hills City Council and the other individuals present.
OPEN AGENDA-PUBLIC CONIlVIENT WELCOME
None.
ADJOURNMENT
Hearing no further business before the City Council, Mayor Pernell adjourned the meeting at 7:30 p.m.
to a regular meeting of the City Council scheduled to be held on Monday, January 24, 2011 beginning at
7:26 p.m. in the City Council Chambers at City Hall, 2 Portuguese Bend Road, Rolling Hills, California. .
Respectfully submitt ,
n ruc
City Manager/City Clerk
Approved, j_��� �
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Go rnell; '.D �ti �
Mayor
Minutes—Adjourned Regular
City Council Meeting
O1/24/I1 -1-
MINUTES OF
A REGULAR MEETING
OF THE
CITY COUNCIL OF THE
CITY OF ROLLING HII.,LS, CALIFORNIA
MONDAY,JANUARY 24, 2011
CALL TO ORDER
A regular meeting of the City Council of the City of Rolling Hills was called to order by Mayor Pernell �
at 7:31 p.m. in the City Council Chambers at City Hall, 2 Porluguese Bend Road, Rolling Hills,
California.
ROLL CALL
Councilmembers Present: Black, Heinsheimer, Hill, Mayor Pro Tem Lay and Mayor Pernell.
Councilmembers Absent: None.
Others Present: Anton Dahlerbruch, City Manager.
Michael Jenkins, City Attorney.
James Walker, Finance Director.
Heidi Luce, Deputy City Clerk.
Kathleen McGowan, PE.
Bryan Gruber, CPA, Lance, Soll, Lunghard.
Dr. Ralph Black, resident.
Derek Brown, Deputy Director, LA County Animal Care & Control.
Whitney Duong, Contract City Liaison, LA County Animal Care & Control.
Gil Moreno, Carson Shelter Manager, LA County Animal Care & Control.
Luis Cruz, Animal Control Officer, LA County Animal Care & Control.
CONSENT CALENDAR
Matters which may be acted upon by the City Council in a single motion. Any Councilmember may
request removal of any item from the Consent Calendar causing it to be considered under Council
Actions.
A. Minutes -Regular Meeting of January 10, 2011.
RECOn'IlVIENDATION: Approve as presented.
B. Payment of Bills.
RECOlVIIV�NDATION: Approve as presented.
C. Allied Recycling Tonnage Report for December, 2010.
RECOMMENDATION: Receive and file.
D. City Council FinanceBudget Committee meeting notes of January 11, 2011.
RECOMIVIENDATION: Receive and file.
E. Consideration of the 25�' Senate District"2011 Women of Distinction"Nomination.
RECOMN�NDATION: Approve as presented.
Councilmember Black moved that the City Council approve the items on the consent calendar.
Councilmember Heinsheimer seconded the motion,which carried without objection.
COMIVIISSION ITEMS
None.
PUBLIC HEARINGS
None.
OLD BUSINESS
None.
Minutes
City Council Meeting
O1/24/11 _1_
NEW BUSINESS
CONSIDERATION OF THE 2009-2010 ANNUAL FINANCIAL AUDIT.
Finance Director Walker introduced Brian Gruber, Partner with Lance, Soll and Lunghard to present the
2009-2010 Annual Financial Audit.
Mr. Gruber presented the audit results for the fiscal year ending June 30, 2010. He stated that the audit
was conducted in November, 2010 and further reviewed the audit process. Mr. Gruber stated that the
audit results are communicated through three separate pieces of communication the first being the Audit
Communication Letter, which communicates the objectives and responsibilities of the audit as well as
any issues or disagreements that arose with management during the course of the audit. He stated that
there were no disagreements with management during the audit and as such none are communicated in
the letter. He stated that the second letter is the Management Letter which communicates any material
weaknesses in internal control noting that there were no material weaknesses in internal control. He
further stated that the issues reported in last year's audit have been addressed by management. He stated
that the last letter is the Independent Auditor's Report which is included in the financial statements and
discloses an Unqualified Opinion of the Audit which is the best opinion that can be obtained in a
financial audit. He then briefly reviewed the financial statements noting that the net assets of the City
increased by approximately $133,000 and the General Fund actual expenditure was approximately
$210,000 under budget. In closing he stated that the audit went very well and thanked staff for a
successful audit. In response to Councilmember Heinsheimer's question regarding the frequency of the
audit process,Mr. Gruber stated that the audit is performed annually.
Finance Director Walker then briefly reviewed the 2009-2010 General Fund figures noting that year
ended with a surplus of approximately$65,000 compared to a budget that forecasted a deficit.
Following brief discussion concerning the audit, Councilmember Heinsheimer moved that the City
Council receive and file the 2009-2010 Annual Financial Audit as presented. Councilmember Black
seconded the motion, which carried without objection.
CONSIDERATION OF A MEMORANDUM OF AGREEMENT TO IMPLEMENT PALOS
VERDES PENII�TSULA COORDINATED M01tiTITORING PLAN FOR COMPLIANCE WITH
MACHADO LAKE NUTRIENT TNIDL REQUIREMENTS.
City Manager Dahlerbruch stated that before the City Council is consideration of a Memorandum of
Agreement to implement a coordinated monitoring plan for compliance with the Machado Lake nutrient
TMDL requirements in conjunction with the other three cities on the Peninsula. He reviewed the
background of the requirement and the purpose of the monitoring plan. Following brief discussion,
Councilmember Heinsheimer moved that the City Council approve and direct the Mayor to execute the
Memorandum of Agreement(MOA) among the four incorporated cities of the Palos Verdes Peninsula to
carry out the Palos Verdes Peninsula Coordinated Monitoring Plan in Compliance with the Machado
Lake Nutrient Total Maximum Daily Load (Nutrient Monitoring Plan). Councilmember Black seconded
the motion, which carried unanimously.
CONSIDERATION OF A DONATION FOR UNIQUE SIGNAGE.
City Manager Dahlerbruch stated that before the City Council is consideration of a donation in the
amount of$1,000 made on behalf of the Gladys 0. and J. Ralph Black fund to be used toward unique
traffic signage. He stated that City Council policy requires that all donations be considered by the City
Council prior to acceptance. He stated that included in the packet is an example of the unique signage
being proposed. Discussion ensued concerning accepting the donation to be used as a test for unique
traffic signage in the City.
Ralph Black, 36 Saddleback Road addressed the City Council stating that his intent with this donation is
to give something back to the community.
Following brief discussion, Councilmember Heinsheimer moved that the City Council accept a donation
in the amount of�$1,000 from the Gladys O. and J. Ralph Black Fund to be used as a test for unique
traffic control signage at the discretion of and as deemed appropriate by staff processes. Councilmember
Hill seconded the motion,which carried without objection.
Minutes
City Council Meeting
O 1/24/l 1 -2-
OPEN AGENDA-APPROXIMATELY 8:00 P.M. - PUBLIC COMMENT WELCOME
None.
Councilmember Heinsheimer suggested that Item l0A pertaining to the services provided by the Los
Angeles County Department of Animal Care and Control be taken out of order. Hearing no objection,
Mayor Pernell so ordered.
MATTERS FROM STAFF (taken out of order)
DISCUSSION OF SERVICES PROVIDED BY THE LOS ANGELES COUNTY
DEPARTMENT OF ANIMAL CARE AND CONTROL.
City Manager Dahlerbruch stated that before the City Council, as requested at the meeting of November
22, is a review of the services provided by the Los Angeles County Department of Animal Care and
Control and the relative costs associated with those services. He stated that to reduce expenses, the City
could consider a charge to residents for some of the services, like nuisance complaints for which they
are currently not charged. He further stated that another cost saving measure could be to request services
first thing it the morning to reduce expenses by reducing the amount of travel time required by the
Animal Control Officer. He also noted that the Regional Law Enforcement Committee is reviewing the
concept of a regional contract for Animal Control similar to the Regional Law Enforcement contract and
that a recommendation will likely be forwarded to City Council in each City. Discussion ensued
concerning the overall cost of the annual contract with the City Council recognizing that service levels
received by residents should not be reduced. Finance Director Walker stated that for 2010-2011 the
expenses related to Animal Care& Control were $10,228 of which $1,848 was offset in revenue.
City Manager Dahlerbruch then introduced the representatives from Animal Care and Control stating
that they are available to answer any questions the City Council may have. Councilmember Heinsheimer
asked if the Department has any suggestions relative to the City Council's concerns.
Deputy Director Brown stated that it is a matter of communication and coordination of services to better
meet the needs of the community. He said that reducing the services would not be an issue with
coordinating services.
Following discussion, the City Council concurred that existing service levels should be maintained. No
changes were made to the contract or fees; and no action was taken.
MATTERS FROM MEMBERS OF THE CITY COUNCIL
EMPLOYEE RETIREMENT-UNFUNDED LIABILITY(COUNCIL MEMBER BLACK).
Councilmember Black expressed concern relative to the City having an unfunded liability for employee
retirement similar to the unfunded liability for retiree healthcare. Following discussion, staff was
directed to agendize for City Council consideration in June a discussion regarding potentially
authorizing an actuarial study pertaining to the unfunded liability for employee retirement.
MATTERS FROM STAFF
QUARTERLY SCHEDULE OF INVESTMENTS REPORT FOR THE QUARTER ENDING
DECEMBER 31, 2010.
Finance Director Walker presented the Quarterly Schedule of Investments report for the quarter ending
December 31, 2010. He stated that the investment in Treasury Bills was reduced by $1 million with the
funds being invested in Certificates of Deposit instead. He stated that the overall portfolio yield is up 21
basis points which gives the City a higher yield on its investments without any risk to the principal.
MATTERS FROM THE CITY ATTORNEY
CLOSED SESSION
The City Council finds, based on advice from legal counsel, that discussion in open session will
prejudice the position of the local agency in the litigation.
No closed session was held.
;
Minutes
City Council Meeting
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AI)JOURNMENT
Hearing no further business before the City Council, Mayor Pernell adjourned the meeting at 8:45 p.m.
to a regular meeting of the City Council scheduled to be held on Monday, February 14, 2011 beginning
at 7:30 p.m. in the City Council Chambers at City Hall, 2 Portuguese Bend Road, Rolling Hills,
California.
Respectfully submitted,
Heidi Luce
Deputy City Clerk
%
Approved,
_ --�
God� el . .
Mayor j
Minutes
City Council Meeting
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