3/28/2011MINUTES OF
A REGULAR MEETING
OF THE
CITY COUNCIL OF THE
CITY OF ROLLING HILLS, CALIFORNIA
MONDAY, MARCH 28, 2011
CALL TO ORDER
A regular meeting of the City Council of the City of Rolling Hills was called to order by Mayor Pernell
at 7:30 p.m. in the City Council Chambers at City Hall, 2 Portuguese Bend Road, Rolling Hills,
California.
ROLL CALL
Councilmembers Present: Black, Heinsheimer, Hill, Mayor Pro Tem Lay and Mayor Pernell.
Councilmembers Absent: None.
Others Present: Anton Dahlerbruch, City Manager.
Michael Jenkins, City Attorney.
Yolanta Schwartz, Planning Director.
Jim Walker, Finance Director.
Heidi Luce, Deputy City Clerk.
Andy Lazzaretto, Project Manager, CJPIA.
CONSENT CALENDAR
Matters which may be acted upon by the City Council in a single motion. Any Councilmember may
request removal of any item from the Consent Calendar causing it to be considered under Council
Actions.
A. Minutes - Regular Meeting of March 14, 2011.
RECOMMENDATION: Approve as presented.
B. Payment of Bills.
RECOMMENDATION: Approve as presented.
C. Financial Statement for the Month of February, 2011.
RECOMMENDATION: Approve as presented.
D. Allied Recycling Tonnage Report for February, 2011.
RECOMMENDATION: Receive and file.
Councilmember Heinsheimer moved that the City Council approve the items on the consent calendar
Mayor Pro Tem Lay seconded the motion, which carried without objection.
CERTIFICATION OF MARCH 8.2011 GENERAL MUNICIPAL ELECTION RESULTS
RESOLUTION NO. 1104 - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
ROLLING HILLS, CALIFORNIA RECITING THE FACT OF THE GENERAL MUNICIPAL
ELECTION HELD ON MARCH 8, 2011 DECLARING THE RESULT AND SUCH OTHER
MATTERS AS PROVIDED BY LAW.
City Manager Dahlerbruch stated that the General Municipal Election to elect members to the Rolling
Hills City Council was conducted on Tuesday, March 8, 2011 and that staff has completed the canvass
of the return. He stated that Resolution No. 1104 declaring the results of the election is being presented
for the City Council's consideration. Councilmember Heinsheimer moved that the City Council adopt
Resolution No. 1104 declaring the results of the March 8, 2011 General Municipal Election.
Councilmember Hill seconded the motion, which carried without objection.
ADMINISTRATION OF OATH OF OFFICE & PRESENTATION OF CERTIFICATES OF
ELECTION TO CITY COUNCIL MEMBERS ELECT
City Manager/City Clerk Dahlerbruch presented the Certificates of Election and administered the Oath
of Office to Council Members Elect Black, Lay and Hill.
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CITY COUNCIL REORGANIZATION
Councilmember Hill nominated Mayor Pro Tem Lay to serve as Mayor of the City of Rolling Hills for
the 2011-2012 term. Councilmember Heinsheimer seconded the nomination, which carried without
objection. Mayor Lay then nominated Councilmember Black to serve as Mayor Pro Tem for the 2011-
2012 term. Councilmember Heinsheimer seconded the motion which carried without objection.
PRESENTATION TO MAYOR PERNELL IN RECOGNITION OF OUTSTANDING SERVICE
DURING HIS 2010-2011 TERM AS MAYOR
The Members of the City Council each recognized the outgoing Mayor for his contributions to the City
over the past year. Mayor Lay presented the outgoing Mayor with a plaque and watercolor painting of
the Women's Club View Site on Crest Road and thanked him for his service as Mayor.
Andy Lazzaretto, Project Manager on behalf of the CJPIA thanked the Mayor for his year of service.
COMMENTS FROM 2010-2011 MAYOR PERNELL
Outgoing Mayor Godfrey Pemell commented on the previous years' activities and accomplishments and
thanked the City Council and staff for a good year.
COMMENTS FROM 2011-2012 MAYOR
Mayor Lay stated that he is looking forward to working with the City Council and staff in the coming
year. He stated that the challenge for the coming year will be to make decisions in the light of the long-
term view as to what the community should be and what is best for the community in the future not just
in the present.
Recess for Reception
At 8:00 p.m. the meeting was recessed for a reception. The meeting was reconvened at 8:10 p.m.
Mayor Lay stated that Item 16B under Matters from Staff, regarding the Poppy Trail remediation project
would be taken out of order.
MATTERS FROM STAFF
UPDATE ON POPPY TRAIL REMEDIATION PROJECT (ORAL).
Andy Lazzaretto, CJPIA Project Manager addressed the City Council to provide an update on the Poppy
Trail landslide remediation project. He stated that a contractor has been selected and the agreement
should be signed by the end of the week with a pre -construction meeting taking place next week and
construction beginning the week of April 4t'. He stated that a meeting was held with the Poppy Trail
residents to keep them abreast of the progress on the project. In response to Councilmember Pernell's
question regarding using the riding ring for storage, Mr. Lazzaretto stated that the contractor intends not
to use the riding ring but that if the ring is used it will be restored.
COMMISSION ITEMS
CONSIDERATION OF A NEW DRIVEWAY APPROACH AT 11 WAGON LANE
(CALVILLO).
City Manager Dahlerbruch presented the staff report and reviewed the plans for the proposed new
driveway approach at 11 Wagon Lane. He stated that the Traffic Engineer has no objections to the
proposed location and the Traffic Commission recommends approval. Councilmember Heinsheimer
moved that the City Council approve the new driveway approach at 11 Wagon Lane with the standard
conditions. Mayor Pro Tem Black seconded the motion, which carried without objection.
OLD BUSINESS
Q=
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PUBLIC HEARINGS
None.
NEW BUSINESS
None.
OPEN AGENDA - APPROXIMATELY 8:00 P.M. - PUBLIC COMMENT WELCOME
None.
MATTERS FROM MEMBERS OF THE CITY COUNCIL
Mayor Lay stated that he will be .reviewing and updating the 2011-2012 City Council Committee
Assignments for consideration and approval at the April 11, 2011 meeting of the City Council and
requested that if any member of the Council has a request relative to those assignments they let him
know.
MATTERS FROM STAFF
2010/2011 YEAR-END REVENUE AND EXPENDITURE PROJECTIONS AND 2011/2012
PROPOSED SCHEDULE OF FEES & CHARGES.
City Manager Dahlerbruch reviewed the schedule for budget preparation and stated that staff's intention
is to present the proposal to pay the PERS side fund as well as to pre -pay the PERS premium in
conjunction with the budget. He further stated that regarding this agenda item, there are no
recommended changes to Schedule of Fees and Charges and Jim Walker, Finance Director will present
the revenue and expenditure projections as well as proposed budget adjustments.
Finance Director Walker stated that the overall forecast projects a surplus at year-end. He further stated
that revenue is projected to be above the mid -year projection and expenditures are projected to be below
the mid -year projection. He then reviewed the budget adjustments as presented in the staff report.
Following brief discussion, Councilmember Heinsheimer moved that the City Council receive and file
the report and approve the budget adjustments as presented. Mayor Pro Tem Black seconded the
motion, which carried without objection.
UPDATE ON POPPY TRAIL REMEDIATION PROJECT (ORAL).
Taken out of order — see above.
MATTERS FROM THE CITY ATTORNEY
CLOSED SESSION
The City Council finds, based on advice from legal counsel, that discussion in open session will
prejudice the position of the local agency in the litigation.
City Attorney Jenkins reported that the CJPIA reached a milestone in the Poppy Trail landslide
remediation project noting that they have contracted with a construction firm to begin the remediation.
Discussion ensued concerning the use of the riding ring for storage of dirt and equipment during the
remediation project with a member of the audience raising a concern on behalf of Caballeros. Staff was
directed to communicate with the Rolling Hills Community Association and the CJPIA to facilitate a
resolution to the concern raised by Caballeros.
No closed session was held.
ADJOURNMENT
Hearing no further business before the City Council, Mayor Lay adjourned the meeting at 8:30 p.m. in
memory of long time resident, Gerry Routt. The next regular meeting of the City Council is scheduled to
be held on Monday, April 11, 2011 beginning at 7:30 p.m. in the City Council Chambers at City Hall, 2
Portuguese Bend Road, Rolling Hills, California.
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Respectfully submitted,
Heidi Luce
Deputy City Clerk
Approved,
B. A len Lay 56elf7e?--
Mayor
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