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3/28/2011MINUTES OF A REGULAR MEETING OF THE CITY COUNCIL OF THE CITY OF ROLLING HILLS, CALIFORNIA MONDAY, MARCH 28, 2011 CALL TO ORDER A regular meeting of the City Council of the City of Rolling Hills was called to order by Mayor Pernell at 7:30 p.m. in the City Council Chambers at City Hall, 2 Portuguese Bend Road, Rolling Hills, California. ROLL CALL Councilmembers Present: Black, Heinsheimer, Hill, Mayor Pro Tem Lay and Mayor Pernell. Councilmembers Absent: None. Others Present: Anton Dahlerbruch, City Manager. Michael Jenkins, City Attorney. Yolanta Schwartz, Planning Director. Jim Walker, Finance Director. Heidi Luce, Deputy City Clerk. Andy Lazzaretto, Project Manager, CJPIA. CONSENT CALENDAR Matters which may be acted upon by the City Council in a single motion. Any Councilmember may request removal of any item from the Consent Calendar causing it to be considered under Council Actions. A. Minutes - Regular Meeting of March 14, 2011. RECOMMENDATION: Approve as presented. B. Payment of Bills. RECOMMENDATION: Approve as presented. C. Financial Statement for the Month of February, 2011. RECOMMENDATION: Approve as presented. D. Allied Recycling Tonnage Report for February, 2011. RECOMMENDATION: Receive and file. Councilmember Heinsheimer moved that the City Council approve the items on the consent calendar Mayor Pro Tem Lay seconded the motion, which carried without objection. CERTIFICATION OF MARCH 8.2011 GENERAL MUNICIPAL ELECTION RESULTS RESOLUTION NO. 1104 - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROLLING HILLS, CALIFORNIA RECITING THE FACT OF THE GENERAL MUNICIPAL ELECTION HELD ON MARCH 8, 2011 DECLARING THE RESULT AND SUCH OTHER MATTERS AS PROVIDED BY LAW. City Manager Dahlerbruch stated that the General Municipal Election to elect members to the Rolling Hills City Council was conducted on Tuesday, March 8, 2011 and that staff has completed the canvass of the return. He stated that Resolution No. 1104 declaring the results of the election is being presented for the City Council's consideration. Councilmember Heinsheimer moved that the City Council adopt Resolution No. 1104 declaring the results of the March 8, 2011 General Municipal Election. Councilmember Hill seconded the motion, which carried without objection. ADMINISTRATION OF OATH OF OFFICE & PRESENTATION OF CERTIFICATES OF ELECTION TO CITY COUNCIL MEMBERS ELECT City Manager/City Clerk Dahlerbruch presented the Certificates of Election and administered the Oath of Office to Council Members Elect Black, Lay and Hill. Minutes City Council Meeting 03/28/11 -1- CITY COUNCIL REORGANIZATION Councilmember Hill nominated Mayor Pro Tem Lay to serve as Mayor of the City of Rolling Hills for the 2011-2012 term. Councilmember Heinsheimer seconded the nomination, which carried without objection. Mayor Lay then nominated Councilmember Black to serve as Mayor Pro Tem for the 2011- 2012 term. Councilmember Heinsheimer seconded the motion which carried without objection. PRESENTATION TO MAYOR PERNELL IN RECOGNITION OF OUTSTANDING SERVICE DURING HIS 2010-2011 TERM AS MAYOR The Members of the City Council each recognized the outgoing Mayor for his contributions to the City over the past year. Mayor Lay presented the outgoing Mayor with a plaque and watercolor painting of the Women's Club View Site on Crest Road and thanked him for his service as Mayor. Andy Lazzaretto, Project Manager on behalf of the CJPIA thanked the Mayor for his year of service. COMMENTS FROM 2010-2011 MAYOR PERNELL Outgoing Mayor Godfrey Pemell commented on the previous years' activities and accomplishments and thanked the City Council and staff for a good year. COMMENTS FROM 2011-2012 MAYOR Mayor Lay stated that he is looking forward to working with the City Council and staff in the coming year. He stated that the challenge for the coming year will be to make decisions in the light of the long- term view as to what the community should be and what is best for the community in the future not just in the present. Recess for Reception At 8:00 p.m. the meeting was recessed for a reception. The meeting was reconvened at 8:10 p.m. Mayor Lay stated that Item 16B under Matters from Staff, regarding the Poppy Trail remediation project would be taken out of order. MATTERS FROM STAFF UPDATE ON POPPY TRAIL REMEDIATION PROJECT (ORAL). Andy Lazzaretto, CJPIA Project Manager addressed the City Council to provide an update on the Poppy Trail landslide remediation project. He stated that a contractor has been selected and the agreement should be signed by the end of the week with a pre -construction meeting taking place next week and construction beginning the week of April 4t'. He stated that a meeting was held with the Poppy Trail residents to keep them abreast of the progress on the project. In response to Councilmember Pernell's question regarding using the riding ring for storage, Mr. Lazzaretto stated that the contractor intends not to use the riding ring but that if the ring is used it will be restored. COMMISSION ITEMS CONSIDERATION OF A NEW DRIVEWAY APPROACH AT 11 WAGON LANE (CALVILLO). City Manager Dahlerbruch presented the staff report and reviewed the plans for the proposed new driveway approach at 11 Wagon Lane. He stated that the Traffic Engineer has no objections to the proposed location and the Traffic Commission recommends approval. Councilmember Heinsheimer moved that the City Council approve the new driveway approach at 11 Wagon Lane with the standard conditions. Mayor Pro Tem Black seconded the motion, which carried without objection. OLD BUSINESS Q= Minutes City Council Meeting 03/28/11 -2- PUBLIC HEARINGS None. NEW BUSINESS None. OPEN AGENDA - APPROXIMATELY 8:00 P.M. - PUBLIC COMMENT WELCOME None. MATTERS FROM MEMBERS OF THE CITY COUNCIL Mayor Lay stated that he will be .reviewing and updating the 2011-2012 City Council Committee Assignments for consideration and approval at the April 11, 2011 meeting of the City Council and requested that if any member of the Council has a request relative to those assignments they let him know. MATTERS FROM STAFF 2010/2011 YEAR-END REVENUE AND EXPENDITURE PROJECTIONS AND 2011/2012 PROPOSED SCHEDULE OF FEES & CHARGES. City Manager Dahlerbruch reviewed the schedule for budget preparation and stated that staff's intention is to present the proposal to pay the PERS side fund as well as to pre -pay the PERS premium in conjunction with the budget. He further stated that regarding this agenda item, there are no recommended changes to Schedule of Fees and Charges and Jim Walker, Finance Director will present the revenue and expenditure projections as well as proposed budget adjustments. Finance Director Walker stated that the overall forecast projects a surplus at year-end. He further stated that revenue is projected to be above the mid -year projection and expenditures are projected to be below the mid -year projection. He then reviewed the budget adjustments as presented in the staff report. Following brief discussion, Councilmember Heinsheimer moved that the City Council receive and file the report and approve the budget adjustments as presented. Mayor Pro Tem Black seconded the motion, which carried without objection. UPDATE ON POPPY TRAIL REMEDIATION PROJECT (ORAL). Taken out of order — see above. MATTERS FROM THE CITY ATTORNEY CLOSED SESSION The City Council finds, based on advice from legal counsel, that discussion in open session will prejudice the position of the local agency in the litigation. City Attorney Jenkins reported that the CJPIA reached a milestone in the Poppy Trail landslide remediation project noting that they have contracted with a construction firm to begin the remediation. Discussion ensued concerning the use of the riding ring for storage of dirt and equipment during the remediation project with a member of the audience raising a concern on behalf of Caballeros. Staff was directed to communicate with the Rolling Hills Community Association and the CJPIA to facilitate a resolution to the concern raised by Caballeros. No closed session was held. ADJOURNMENT Hearing no further business before the City Council, Mayor Lay adjourned the meeting at 8:30 p.m. in memory of long time resident, Gerry Routt. The next regular meeting of the City Council is scheduled to be held on Monday, April 11, 2011 beginning at 7:30 p.m. in the City Council Chambers at City Hall, 2 Portuguese Bend Road, Rolling Hills, California. Minutes City Council Meeting 03/28/11 -3- Respectfully submitted, Heidi Luce Deputy City Clerk Approved, B. A len Lay 56elf7e?-- Mayor Minutes City Council Meeting 03/28/11 -4- 1 1 1