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6/13/2011MINUTES OF A REGULAR MEETING OF THE CITY COUNCIL ,OF THE CITY OF ROLLING HILLS, CALIFORNIA MONDAY, JUNE 13, 2011 CALL TO ORDER A regular meeting of the City Council of the City of Rolling Hills was called to order by Mayor Lay at 7:30 p.m. in the City Council Chambers at City Hall, 2 Portuguese Bend Road, Rolling Hills, California. ROLL CALL Councilmembers Present: Hill, Pernell, Mayor Pro Tem Black and Mayor Lay. Councilmembers Absent: Heinsheimer (excused). Others Present: Anton Dahlerbruch, City Manager. Michael Jenkins, City Attorney. Yolanta Schwartz, Planning Director. Heidi Luce, Deputy City Clerk. Dr. Ralph Black, 36 Saddleback Road. CONSENT CALENDAR Matters which may be acted upon by the City Council in a single motion. Any Councilmember may request removal of any item from the Consent Calendar causing it to be considered under Council Actions. A. Minutes - Regular Meeting of May 23, 2011. RECOMMENDATION: Approve as presented. B. Payment of Bills. RECOMMENDATION: Approve as presented. C. Financial Statement for the Month of April, 2011. RECOMMENDATION: Approve as presented. D. City. Council Palos Verdes Peninsula Regional Law Enforcement Committee meeting notes of June 6, 2011. RECOMMENDATION: Receive and file. Councilmember Hill moved that the City Council approve the items on the consent calendar. Councilmember Pernell seconded the motion, which carried without objection. COMMISSION ITEMS PLANNING COMMISSION RESOLUTION NO. 2011-04. A RESOLUTION OF THE PLANNING COMMISSION OF THE CITY OF ROLLING HILLS GRANTING A CONDITIONAL USE PERMIT TO RETAIN A LEGAL NONCONFORMING STABLE STRUCTURE, AND A VARIANCE TO MAINTAIN THE STRUCTURE IN THE SIDE YARD SETBACK ON A PROPERTY DEVELOPED WITH A SINGLE FAMILY RESIDENCE, IN ZONING CASE NO. 800, AT 2 PHEASANT LANE, (LOT 89-B-RH), (ASKARI). PROJECT HAS BEEN DETERMINED TO BE EXEMPT PURSUANT TO THE CALIFORNIA ENVIRONMENTAL QUALITY ACT, (CEQA). Mayor Lay introduced Resolution No. 2011-04 for consideration. Planning Director Schwartz presented the staff report pertaining to the project stating that the applicant is requesting a conditional use permit to retain a stable structure that was legally constructed in 1961 and subsequently modified, to be used as stable under the current stable ordinance whereby a portion of the structure would be used for passive recreation and the other portion as a storage area. She stated that the "Planning Commission approved the applicant's request with the conditions as included in the resolution. Mayor Lay called for comment, hearing none, he asked for a motion. Minutes City Council Meeting 06/13/11 -1- Councilmember Pernell moved that the City Council receive and file Planning Commission Resolution No. 2011-04 in Zoning Case No. 800 at 2 Pheasant Lane. Mayor Pro Tem Black seconded the motion, which carried without objection. RESOLUTION NO. 2011-07. A RESOLUTION OF THE PLANNING COMMISSION OF THE CITY OF ROLLING HILLS GRANTING A CONDITIONAL USE PERMIT TO CONSTRUCT A TENNIS COURT, A SITE PLAN REVIEW FOR GRADING FOR THE TENNIS COURT AND VARIANCES TO EXCEED THE MAXIMUM PERMITTED GRADING QUANTITIES AND THE MAXIMUM PERMITTED GRADED AREA FOR A TENNIS COURT AND A VARIANCE TO ENCROACH WITH AN ADDITION TO THE RESIDENCE INTO THE SIDE YARD SETBACK ON A PROPERTY DEVELOPED WITH A SINGLE FAMILY RESIDENCE IN ZONING CASE NO. 801, AT 16 PINE TREE LANE (LOT 81-1-RH), (BHARADIA). PROJECT HAS BEEN DETERMINED TO BE EXEMPT PURSUANT TO THE CALIFORNIA ENVIRONMENTAL QUALITY ACT, (CEQA). Mayor Lay introduced Resolution No. 2011-07 for consideration. Planning Director Schwartz presented the staff report pertaining to the project stating that the applicant is requesting a conditional use permit to construct a tennis court in the rear of the residence and variance to construct an addition to the front of the residence. She reviewed the details of the case stating that there were no objections presented from any of the adjacent property owners noting that the applicant has made arrangements with an adjacent property owner to access the construction site through their property and park the construction vehicles on that property as well. She reviewed the details of the case stating that the Planning Commission approved the applicant's request with the conditions as included in the resolution. Following brief discussion, Mayor Pro Tem Black moved that the City Council receive and file Planning Commission Resolution No. 2011-07 in Zoning Case No. 801 at 16 Pine Tree Lane. Councilmember Pernell seconded the motion, which carried without objection. TRAFFIC COMMISSION CONSIDERATION OF THE TRAFFIC COMMISSION'S RECOMMENDATION FOR THE PURCHASE AND INSTALLATION OF UNIQUE TRAFFIC SIGNS. City Manager Dahlerbruch presented the staff report pertaining to the Traffic Commission's recommendation for the purchase and installation of up to three stop signs, architecturally representative of the City's rural character, to be installed at the gates. He stated that if approved, the signs would be purchased using funds from the $1,000.00 donation from Dr. Ralph Black. Discussion ensued concerning the material of the signs, the projected maintenance cost of the signs and consideration of purchasing one sign initially for evaluation purposes rather than three. Councilmember Pernell moved that the City Council modify the Traffic Commission's recommendation and direct staff to purchase and install one (1) sign at the main gate and following evaluation, authorize staff to purchase up to two (2) additional signs for installation at the Crest. and Eastfield gates. Mayor Pro Tem Black seconded the motion, which carried with Councilmember Hill in opposition to modifying the Traffic Commission's recommendation. PUBLIC HEARINGS None. OLD BUSINESS CONSIDERATION OF A RECOMMENDATION PERTAINING TO THE DEPLOYMENT OF SHERIFF DEPUTIES FOR TRAFFIC ENFORCEMENT AND THE FY 2011/12 SHERIFF BUDGET. City Manager Dahlerbruch presented the staff report pertaining to the deployment of Sheriff's Deputies for supplemental traffic enforcement and the base budget for Sheriff's Dept. services in fiscal year 2011/12. He stated that the deployment schedule represents 350 hours of supplemental traffic enforcement to be conducted as suggested by the Sheriff's Dept. with concurrence of the Traffic Commission. City Manager Dahlerbruch further -commented, relative to the FY 11/12 Sheriff's Dept. budget, that Minutes City Council Meeting 06/13/11 -2- since the last meeting, the irregularity in the citation data as brought.up by Councilmember Heinsheimer was discussed with the Sheriffs Dept. and among the other two city managers. He stated that as a result of those discussion it is being proposed that citations be removed from the formula and that the three cities share the deputy previously contracted by Rancho Palos Verdes under a supplemental contract and in doing so, Rolling Hills' base cost for Sheriff's services would go down from $233,000 to $183,000 exclusive of the CORE Deputies and Rolling Hills' supplemental traffic enforcement. Following brief discussion, Mayor Pro Tem Black moved that the City Council approve the proposed distribution of hours for supplemental traffic enforcement and the proposed letter of agreement for FY 2011/12 Law Enforcement Services. Councilmember Pernell seconded the motion, which carried without objection. Staff was further directed to agendize for July 11, 2011 a discussion on pursuing a request for reimbursement from the Sheriff s Dept. NEW BUSINESS CONSIDERATION OF A ROLLING HILLS REPRESENTATIVE TO THE BAY WATERSHED COUNCIL OF THE SANTA MONICA BAY RESTORATION COMMISSION. Mayor Lay introduced for discussion consideration of an appointment of a representative to the Bay Watershed Council of the Santa Monica Bay Restoration Commission. Following brief discussion, staff was directed to begin the recruitment process for the appointment of a resident representative to the 'Bay Watershed Council to include advertisement in the Citywide newsletter, interviews with the Personnel Committee and a subsequent recommendation to the City Council for consideration. CONSIDERATION OF A DONATION OF DECORATIVE ROCKS. Mayor Lay stated that before the City Council is consideration of the acceptance of a donation of rocks to be placed on the grass area around the front of City Hall. Councilmembet Hill moved that the City Council accept the donation. Mayor Pro Tem Black seconded the motion, which carried without objection. OPEN AGENDA - APPROXIMATELY 8:00 P.M. - PUBLIC COMMENT WELCOME Dr. Ralph Black, 36 Saddleback Road addressed the City Council stating that although he realizes the matter has already been discussed, he would like to express his support for Traffic Commission's recommendation pertaining to unique traffic signs. Mayor Lay updated Dr. Black as to the City Council's action on the matter. MATTERS FROM MEMBERS OF THE CITY COUNCIL Mayor Pro Tem Black requested that staff continue to keep the City Council informed relative to the County redistricting. Mayor Lay,' hearing no objection, further directed staff to prepare a letter to be sent to the Boundary Review Committee requesting that the City remain in the 4t' Supervisorial District. Councilmember Pernell suggested that on major development projects, the undergrounding efforts be expanded to include City undergrounding projects if possible.. The matter was referred to the Underground Utility Committee for discussion. MATTERS FROM STAFF City Manager Dahlerbruch reviewed the suggested display/information to be available at the RHCA's Community Fair on Saturday, August 27, 2011 in conjunction with their 75th Anniversary. MATTERS FROM THE CITY ATTORNEY CLOSED SESSION The City Council finds, based on advice from legal counsel, that discussion in open session will prejudice the position of the local agency in the.litigation. No closed session was held. Minutes City Council Meeting 06/13/11 -3- ADJOURNMENT Hearing no further business before the City Council, Mayor Lay adjourned the meeting at 8:16 p.m. to the next meeting of the City Council scheduled to be held on Monday, July 11, 2011 beginning at 7:30 p.m. in the City Council Chambers at City Hall, 2 Portuguese Bend Road, Rolling Hills, California. AEi4 B Mayor Minutes City Council Meeting 06/l3/l 1 Respectfully submitted, Heidi Luce Deputy City Clerk -4- 1 1