9/26/2011MINUTES OF
A REGULAR MEETING
OF THE
CITY.,. COUNCIL. OF THE
CITY OF ROLLING HILLS, CALIFORNIA
MONDAY, SEPTEMBER 26, 2011
CALL TO ORDER
A regular meeting of the City Council of the City of Rolling Hills was called to order by Mayor Lay at
7:30 p.m. in the City Council Chambers at City Hall, 2 Portuguese Bend Road, Rolling Hills, California.
ROLL CALL
Councilmembers Present: Heinsheimer, Hill, Pernell, Mayor Pro Tem Black and Mayor Lay.
Councilmembers Absent: None.
Others Present: Anton Dahlerbruch, City Manager.
Michael Jenkins, City Attorney.
Heidi Luce, Deputy City Clerk.
Malcolm Sharp, 74 Eastfield Drive and Measure M Committee Member.
Julie Trell, PVE resident and Co -Chair Measure M Committee.
Marvin Jackmon, Regional Manager Public Affairs, SCE.
Dr. Ralph Black, 36 Saddleback Road.
CONSENT CALENDAR
Matters which may be acted upon by the City Council in a single motion. Any Councilmember
may request removal of any item from the Consent Calendar causing it to be considered under
Council Actions.
A.
Minutes - Regular Meeting of August 8, 2011.
RECOMMENDATION: Approve as presented.
B.
Payment of Bills.
RECOMMENDATION: Approve as presented.
C.
Financial Statement for the Months of June, July and August, 2011.
RECOMMENDATION: Approve as presented.
D.
Allied Recycling Tonnage Report for July 2011.
RECOMMENDATION: Receive and file.
E.
Review of the Planning Commissioner and Traffic Commissioner appointment schedule
for terms expiring in January 2012.
RECOMMENDATION: Receive and file.
F.
City Council/Planning Commission Unpermitted Grading/Construction Ad Hoc
Committee meeting notes of August 29, 2011.
RECOMMENDATION: Receive and tile.
G.
City Council Personnel Committee meeting notes of September 12, 2011.
RECOMMENDATION: Receive and file.
H.
Consideration of a recommendation for award of a bid to J&S Striping for FY 2011-12
City of Rolling Hills Replacement of Traffic Striping and Pavement Markings.
RECOMMENDATION: Approve as presented.
Councilmember Heinsheimer moved that the City Council approve the items on the consent calendar.
Councilmember Hill seconded the motion, which carried without objection.
PRESENTATIONS
PVPUSD Parcel Tax Extension (Measure M)
Malcolm Sharp, Board Member, PVPUSD Board of Education
Malcolm Sharp, 74 Eastfield Drive and Julie Trell, Palos Verdes Estates resident addressed the City
Council as members of the Measure M Committee to request support for the PVPUSD Parcel Tax
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Extension (Measure M) that is on the ballot for the November 8`l' election. Mr. Sharp stated that there
are two existing parcel taxes that account for $374 per parcel providing a total of $7.2 million to the
School Districts general fund and that those will both sunset in June 2013. He further commented that
Measure M will combine the two existing parcel taxes at the same rate with no sunset. Mayor Pro Tem
Black asked for additional information regarding the number of parcels that apply for the exemption and
the school district's actual general fund expenditures for the years 2000, 2005 and 2010. Mr. Sharp
stated that he would get answers to Mayor Pro Tem Black's questions and forward the information to
the City Manager for dissemination. Following discussion, the City Council Members individually
agreed to support Measure M with Mayor Pro Tem Black reserving his support pending receipt of the
requested information.
Mayor Lay stated that with the City Council's concurrence, the City Council will take Item 9A
regarding the Parcel Tax Extention out of order. Hearing no objection, he so ordered.
PVPUSD PARCEL TAX EXTENSION (MEASURE M) ON NOVEMBER 8, 2011 BALLOT
(LAY).
Councilmember Heinsheimer moved that the City Council support Measure M and direct staff to prepare
a Resolution for approval at the next meeting of the City Council. Councilmember Pernell seconded the
motion which carried unanimously.
SCE Energy Efficiency Award & Resolution of Appreciation
Marvin Jackmon, Southern California Edison
Marvin Jackmon addressed the City Council to recognize the City for its energy efficiency efforts and to
present a Resolution of Appreciation in recognition of Southern California Edison's 125`x' anniversary.
Mayor Lay stated that with the City Council's concurrence, the City Council will take Item 10A —
Undergrounding Overhead Utility Lines out of order. Hearing no objection, he so ordered.
UNDERGROUNDING OVERHEAD UTILITY LINES IF THE INSTALLATION OF
ELECTRIC VEHICLE CHARGING STATIONS NECESSITATE ELECTRIC PANEL
UPGRADES.
City Manager Dahlerbruch stated that as currently written, the Municipal Code requires the
undergrounding of overhead utility lines if/when a residential electrical panel is upgraded or replaced for
any purpose including the installation of an electric vehicle charging station. He reviewed requirements
for undergrounding and stated that staff would like to know if it is the City Council's intent to require
the undergrounding of overhead utility lines to a residence with electrical upgrades that are necessary for
electric vehicle charging. He stated that if that is not the City Council's intent, it will be necessary to
modify the Municipal Code. Following discussion, staff was directed to agendize for Planning
Commission discussion, the topic of undergrounding, the electrical needs for the future; and the concept
of undergrounding for electric vehicles, if all new development should be required to have electrical
charging stations or plugs and other green energy requirements. Concept(s) should be forwarded to the
City Council for review (consideration) before Planning Commission conducts public hearing on
ordinance.
Recognizing that Dr. Ralph Black was in attendance, Mayor Lay asked the City Manager to update the
City Council on the architecturally unique traffic sign project. City Manager Dahlerbruch stated that it
was determined that the prototype signs, that were installed using the donation from Dr. Black, do not
meet the State's reflectivity standards and can not be used as a traffic control device on roadways. He
further stated that in communicating this information to the Traffic Commission it was suggested that
staff test the signs for their reflectivity but it has since been determined that testing the reflectivity of the
signs is not a feasible undertaking. Following brief discussion, Staff was directed to continue to search
for a supplier that can provide architecturally unique signs that meet the architectural desires as well as
the reflectivity requirements.
OPEN AGENDA - APPROXIMATELY 8:00 P.M. - PUBLIC COMMENT WELCOME
None
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COMMISSION ITEMS
None.
PUBLIC HEARINGS
CITIZENS OPTION FOR PUBLIC SAFETY (COPS) PUBLIC HEARING — RESOLUTION
NO. 1113 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROLLING HILLS,
CALIFORNIA, ESTABLISHING A RESERVE ACCOUNT WITHIN THE GENERAL FUND
FOR THE CITIZENS OPTION FOR PUBLIC SAFETY (COPS) PROGRAM AND MAKING
APPROPRIATIONS THEREFROM.
City Manager Dahlerbruch presented the staff report pertaining to the City's use of its allocation of
COPS funding and stated that it is being proposed that the allocation be split among the CORE Deputy
program, supplemental traffic enforcement and patrol services. Mayor Lay opened the public hearing
and called for public testimony. Hearing none, he closed the public hearing. Following brief discussion,
Councilmember Heinsheimer moved that the City Council adopt Resolution No. 1113 establishing a
reserve account within the General Fund for the COPS program and making appropriations therefrom.
Councilmember Pernell seconded the motion which carried by the following roll call vote:
AYES: Councilmembers Heinsheimer, Hill, Pernell, Mayor Pro Tem Black and Mayor Lay.
NOES: None.
ABSENT: None.
ABSTAIN: None.
OLD BUSINESS
None.
NEW BUSINESS
CONSIDERATION OF AN APPOINTMENT TO THE BAY WATERSHED COUNCIL.
Councilmember Heinsheimer moved that the City Council appoint resident Zan Calhoun as the City's
representative and resident Paul Grubs as the City's alternate representative to the Bay Watershed
Council of the Santa Monica Bay Restoration Commission. Mayor Pro Tem Black seconded the motion
which carried without objection.
CONSIDERATION OF POLICIES PERTAINING TO: (1) CASH HANDLING; (2) BLOOD
BORNE PATHOGENS AND; (3) INJURY AND ILLNESS PREVENTION.
City Manager Dahlerbruch presented the staff report pertaining to the policies suggested by the CJPIA.
He stated that after further research it has been determined that in the performance of their job duties,
staff has no reasonable anticipated exposure to blood borne pathogens -and the City would not be
required to adopt a policy for such exposure. Councilmember Heinsheimer moved that the City Council
adopt the Cash Handling and Injury/Illness Prevention policies as presented. Councilmember Hill
seconded the motion which carried without objection. Following brief discussion, the City Council
concurred that City staff has no reasonably anticipated exposure to blood borne pathogens that may
result from the performance of an employee's duties and thus, there is no need for such a policy.
MATTERS FROM MEMBERS OF THE CITY COUNCIL
PURCHASE AND DISTRIBUTION OF REUSABLE BAGS (HEINSHEIMER).
Discussion of this item was continued to the next regular meeting of the City Council at the request of
the resident proposing consideration of the purchase and distribution of reusable bags.
UPDATE ON THE PALOS VERDES PENINSULA REGIONAL LAW ENFORCEMENT
COMMITTEE MEETING (ORAL).
Councilmember Hill provided a brief update on the discussions from the August 11, 2011 Palo Verdes
Peninsula Regional Law Enforcement Committee meeting. Councilmember Pernell commented that the
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ambulance service provides excellent service with their response times being below the projected
response time of nine minutes 95% of the time.
MATTERS FROM STAFF
City Manager Dahlerbruch reported that Mayor Pro Tem Black has requested that the Sheriff's Dept.
provide further documentation relative to the Sheriff's Dept. billing/credit. Following discussion staff
was directed to request that the Sheriff's Dept. provide the information.
City Manager Dahlerbruch also reported that representatives from Peninsula High School would like to
approach the City Council to request support of the pool renovation project. He stated that staff has
requested that the individuals contact the City to provide additional information so that it can be
forwarded to the City Council for consideration.
City Manager Dahlerbruch also provided an update on the Poppy Trail landslide remediation project and
the peafowl shooting situation on Flying Mane Road.
MATTERS FROM THE CITY ATTORNEY
CLOSED SESSION
The City Council finds, based on advice from legal counsel, that discussion in open session will
prejudice the position of the local agency in the litigation.
No closed session was held.
ADJOURNMENT
Hearing no further business before the City Council, Mayor Lay adjourned the meeting at 8:38 p.m. to
the next Regular meeting of the City Council scheduled to be held on Monday, October 10, 2011
beginning at 7:30 p.m. in the City Council Chambers at City Hall, 2 Portuguese Bend Road, Rolling
Hills, California.
Respectfully submitted,
Heidi Luce
Deputy City Clerk
Approved,
B. Allen Lay
Mayor
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