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10/10/2011 insurance requirements. City Manager Dahlerbruch stated that notice of the public hearing was sent to the current permit holders and one phone call was received from a permittee who suggested that the City consider a process similar to neighboring cities where the general contractor is required to put up a bond for the project that would not be released until the hanling contractor proves the diversion requirements have been met. Following staff's presentation, Mayor Lay opened the public hearing and called for public testimony. Hearing none, he closed the public hearing. Following brief discussion, Councilmember Heinsheimer moved that the City Council introduce Ordinance No. 325 for first reading and waive full reading of the Ordinance. Mayor Pro Tem Black seconded the motion which carried without objection. Second reading and adoption was scheduled for the next regular meeting of the City Council. OLD BUSINESS None. NEW BUSINESS RESOLUTION NO. 1115 - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROLLING HILLS, CALIFORNIA, ADOPTING THE 2011 CITYWIDE ENGINEERING AND TRAFFIC SURVEY FOR STREETS SPECIFIED THEREIN. Mayor Lay introduced Resolution No. 1115 adopting the 2011 Citywide Engineering and Traffic Survey and stated that it is recommended for adoption with no changes to the speed limits. Mayor Pro Tem Black moved that the City Council adopt Resolution No. 1115. Councilmember Heinsheimer seconded the motion which carried without objection. CONSIDERATION OF BID REJECTION FOR CITY HALL CAMPUS PARKING LOT SLURRY SEAL IN THE CITY OF ROLLING HILLS. Mayor Lay stated that before the City Council for consideration is rejection of the bid for the City Hall campus parking lot slurry seal project. Councilmember Heinsheimer moved that the City Council reject the one and only bid received for the City Hall Campus Parking Lot Slurry Seal project. Mayor Pro Tem Black seconded the motion which carried without objection. Staff was directed to proceed with rebidding the project. MATTERS FROM MEMBERS OF THE CITY COUNCIL Mayor Lay reported that the Los Angeles County Board of Supervisors voted 4-1 to modify the district lines slightly per the proposed plan supported by Supervisor Knabe. Mayor Lay also commented on the proposed County Ordinance for a Water Quality Parcel Fee that was provided to the City Council in the weekly packet. He stated that the cities of Rancho Palos Verdes and Palos Verdes Estates are sending comments on the proposed ordinance and asked if there was any interest in submitting comments on behalf of Rolling Hills. No interest was indicated. MATTERS FROM STAFF None. MATTERS FROM THE CITY ATTORNEY CLOSED SESSION The City Council finds, based on advice from legal counsel, that discussion in open session will prejudice the position of the local agency in the litigation. No closed session was held. ADJOURNMENT Hearing no further business before the City Council, Mayor Lay adjourned the meeting at 8:03 p.m in memory of long time residents Mrs. Mary Chase, Dr. John Eugene, and Mrs. Louise Zimmerman. The next Regular meeting of the City Council is scheduled to be held on Monday, October 24, 2011 Minutes City Council Meeting �oi�oi>> -3- be innin at 7:30 .m. in the City Council Chambers at City Hall, 2 Portuguese Bend Road, Rollin 'I g g P g Hills, California. �� Respectfully submitted, Heidi Luce Deputy City Clerk Approved, ., �, �� - B. Allen ay Mayor Minutes City Council Meeting i oi�oi>> -4- MINUTES OF A REGULAR MEETING OF THE CITY COUNCIL OF THE CITY OF ROLLING HILLS, CALIFO1tNIA MONDAY, OCTOBER 10, 2011 CALL TO ORDER A regular meeting of the City Council of the City of Rolling Hills was called to order by Mayor Lay at 7:30 p.m. in the City Council Chambers at City Hall, 2 Portuguese Bend Road, Rolling Hills, California. ROLL CALL Councilmembers Present: Heinsheimer,Hill, Pernell, Mayor Pro Tem Black and Mayor Lay. Councilmembers Absent: None. Others Present: Anton Dahlerbruch, City Manager. Michael Jenkins, City Attorney. Heidi Luce, Deputy City Clerk. Commander Ronene Anda, Los Angeles County Sheriff's Dept. Sam Pena,Municipal Cities Liaison, Allied Waste. Mary DiMatteo, Co-Chair, Peninsula Pool Capital Campaign. CONSENT CALENDAR Matters which may be acted upon by the City Council in a single motion. Any Councilmember may request removal of any item from the Consent Calendar causing it to be considered under Council Actions. A. Minutes -Regular Meeting of October 10, 2011. RECOMI��NDATION: Approve as presented. B. Payment of Bills. RECOMNIENDATION: Approve as presented. C. Financial Statement for the Month of September, 2011. RECONIlV�NDATION: Approve as presented. D. Allied Recycling Tonnage Report for August and September, 2011. RECOMI��NDATION: Receive and file. E. Appropriation of $5,000 from the Community Facilities Fund toward the new Palos Verdes Peninsula High School swimming pool. RECONIlVIENDATION: Approve as presented. F. ORDINANCE NO. 325 - AN ORDINANCE OF THE CITY OF ROLLING HILLS AMENDING CHAPTER 8.08 OF THE ROLLING HILLS MUNICIPAL CODE RELATING TO THE COLLECTION OF ELECTROIVIC WASTE AND CONSTRUCTION AND DEMOLITION WASTE AND INSURANCE REQUIItEMENTS FOR SOLID WASTE HAULERS. Second reading and adoption. RECOIVIlV�NDATION: Waive reading in full and adopt as presented. City Manager Dahlerbruch stated that Check #22006 in the amount of$10,920.25 payable to Willdan Associates was removed at Willdan's request due to a billing error. Councilmember Heinsheimer moved that the City Council approve the items on the consent calendar. Mayor Pro Tem Black seconded the motion, which carried without objection. PRESENTATIONS Recognition of Commander Ronene Anda,Los Angeles County Sheriff s Department On behalf of the Rolling Hills City Council, Mayor Lay presented a Certificate of Commendation to Commander Anda in recognition of her promotion and in appreciation of the service she provided to the City during her tenure as Captain of the Lomita Station. Commander Anda thanked the City Council for their support while she was Captain of the Lomita Station. Minutes City Council Meeting tonai�i -1- COMIVIISSION ITEMS None. PUBLIC HEARINGS None. OLD BUSINESS None. NEW BUSINESS CONSIDERATION OF CALIFORNIA EMPLOYER'S RETIREE BENEFIT TRUST PROGRAM ("CERBT") AGREEMENT AND ELECTION OF CITY OF ROLLING HILLS TO PREFUND OTHER POST EMPLOYMENT BENEFITS THROUGH CALPERS, CERTIFICATION OF OPEB FUNDING POLICY & GASB 43/45 REPORTING COMPLIANCE, AND DELEGATION OF AUTHORITY TO REQUEST DISBURSEMENTS. Mayor Lay introduced the item and asked City Manager Dahlerbruch to present the staff report. City Manager Dahlerbruch stated that before the City Council is a policy decision whether or not to eliminate the City's unfunded liability for retiree health benefits, also known as OBEB, from the City's balance sheet. He stated that if the City Council is interested in doing so, it would need to establish and fund an irrevocable hust to cover the liability. He stated that based on previous direction from the FinanceBudget Committee with concurrence of the City Council presented tonight for consideration is an agreement with CaIPERS for participation in the California Employer's Retiree Benefit Trust (CERBT)program and a recommendation from staff to fund the program at 100% of the Actuarial's 30- year cost estimate in the amount of$354,733. He stated that the actuarial estimate is based on using Ca1PERS Investment Strategy l, which is the most aggressive of their strategies and direction from the City Council to use that strategy recognizing that over the long-term, investing in a higher percentage of equities as compared to the City's current investment in Treasury Bills and CD's would be most productive for the City's money. He commented that this investment strategy would only be used for this situation and that all other reserves would remain in Treasury Bills and CD's. He stated that should the City Council wish to fund the trust based on a different strategy, the amount needed to fund the trust at 100% would increase. He then reviewed a summary of the options that are before the City Council for consideration. Finance Director Walker stated that the 2011 actuarial was done as a full actuarial compared to the 2009 actuarial that was done using the alternative method which is not a full, true actuarial. He stated that the difference between the two is that the full actuarial takes a more specific look at the City's individual employees. He stated that the full actuarial came in at $36,000 less than what was put in the Trust & Agency Fund when it was funded based on the 2009 actuarial. Mayor Pro Tem Black asked what age was used for life expectancy. Finance Director Walker stated that he would check with the company that did the actuarial. Discussion ensued about what to do with the excess $36,000 in funds. Finance Director stated that it would be staffls recommendation to leave the excess funds in the Trust& Agency Fund until December 2012 and as the City Council reviews the budget for 2012/13, it can be considered whether to leave the funds in the Trust & Agency or use the funds to cover retiree health costs or to supplement funding in the CERBT should it fall below 100%. Discussion ensued concerning the investment strategy proposed with Mayor Pro Tem Black commenting that the Ca1PERS fund has lost money since inception in 2007. In response, Finance Director Walker stated that the investment strategy is based on a long-term investment over a 30-year horizon. Mayor Lay stated that equities see more fluctuation but historically perform better in the long term. Further discussion ensued concerning the various investment strategies. In response to Councilmember Pernell's inquiry as to who manages the fund, Finance Director Walker stated that it is managed by Ca1PERS. Further discussion ensued concerning whether to fund the trust at 100% all at once or over time. Finance Director Walker commented that if it is determined to fund the Minutes City Council Meeting 10/24/11 -2- irrevocable trust at 100%, the Fund Balance Policy will need to be updated to reflec�that the funds will be placed in an irrevocable trust through Ca1PERS California Employer's Retiree Benefit Trust (CERBT). Councilmember Heinsheimer reminded the City Council that this decision affects only a small percentage of the City's money and that this,is a very solid, reasonable, prudent thing to do. Mayor Pro Tem Black stated that he is not in favor of funding the trust at 100% all at once and he would be more in favor of putting it in over time. In response to Concilmember Pernell's inquiry as to the options for funding the trust over time, Finance Director Walker stated that the option is to make four installments of$88,750 in November, January, March and June. Following brief discussion, Councilmember Pernell moved that the City Council approve the agreement for the City's participation in the Ca1PERS California Employeer's Retiree Benefit Trust (CERBT) as presented with funding immediately at 100% of the City's actuarial estimate based on Investment Strategy 1 and authorize the Mayor to sign the agreement and delegation of authority form. Councilmember Heinsheimer seconded the motion, which carried with Mayor Pro Tem Black in opposition. The City Council further directed staff to hold the balance of the funds in the Trust & Agency fund for future use should the CERBT become underfunded and update the Fund Balance Policy. OPEN AGENDA-APPROXIMATELY 8:00 P.M. -PUBLIC COlVIlVIENT WELCOME None. MATTERS FROM MEMBERS OF THE CITY COUNCIL Councilmember Pernell stated that he and City Manager Dahlerbruch will be attending the CJPIA Risk Management Conference at the end of the week. Mayor Lay stated that he is unable to attend the Educator of the Year event and asked if any other member of the City Council are interested in attending. Mayor Pro Tem Black stated that he would like to attend and will check his calendar and confirm with staff whether or not he is able to. MATTERS FROM STAFF QUARTERLY SCHEDULE OF INVESTMENTS REPORT FOR THE QUARTER ENDING SEPTEMBER 30, 2011. Finance Director Walker presented the Quarterly Schedule of Investments report for the quarter ending September 30, 2011. He stated that compared to the last quarter of the previous fiscal year, the investments are flat but compared to the same quarter in the previous fiscal year, investment income is up $3,000. No action was taken. DISUCSSION REGARDING THE USE OF BULLETIN BOARDS FOR PUBLIC NOTICING. City Manager Dahlerbruch stated that the report proposes the concept of using bulletin boards in the City rather than advertising public hearings and legal notices in the newspaper. He stated that as a staff recommendation, it would seem more Rolling Hills centric as well as cost less over time to use bulleting boards. He stated that there are cons to the use of bulletin boards as well as pros to staying with the newspaper. He stated that staff is not asking for approval, but seeking direction as to the City Council's interest in pursuing this concept. He stated that if the concept is supported, a modification to the Zoning Code would be necessary which would require public hearings before the Planning Commission. Deputy City Clerk Luce reviewed the cost associated with publishing the public notices and purchasing bulleting boards stating that overall there would be a cost saving with bulletin boards. She further review options for possible locations for placement of the bulletin boards. Discussion ensued concerning the staff time required to service the bulleting boards, maintenance cost and the option of posting notices on the City's web site alternative. City Attorney Jenkins stated that posting notices on the City's web site would not meet the legal obligation. Following discussion, the City Council concurred to continue with publishing the City's notices. No action was taken. Staff was directed to pursue putting some sort of notice in the newsletter regarding notices published in the newspaper. Minutes City Council Meeting �oi2ai>> -3- 1VIATTERS FROM THE CITY ATTORNEY CLOSED SESSION The City Council finds, based on advice from legal counsel, that discussion in open session will prejudice the position of the local agency in the litigation. No closed session was held. ADJOURNMENT Hearing no further business before the City Council, Mayor Lay adjourned the meeting at 8:17 p.m. in memory of long time resident, Jack Davidson — the epitome of "Mr. Rolling Hills" — who's view, efforts, energy and enthusiasm helped shape the community. The next regular meeting of the City Council is scheduled to be held on Monday, November 14, 2011 beginning at 7:30 p.m. in the City Council Chambers at City Hall, 2 Portuguese Bend Road, Rolling Hills, California. Respectfully submitted, Heidi Luce Deputy City Clerk Approved, B. Allen Lay Mayor MirLias City Council Meeting t oi2ai>> -4-