11/14/2011MINUTES OF
A REGULAR MEETING
OF THE
CITY COUNCIL OF THE
CITY OF ROLLING HILLS, CALIFORNIA
MONDAY, NOVEMBER 14, 2011
CALL TO ORDER
A regular meeting of the City Council of the City of Rolling Hills was called to order by Mayor Lay at
7:30 p.m. in the City Council Chambers at City Hall, 2 Portuguese Bend Road, Rolling Hills, California.
ROLL CALL
Councilmembers Present: Heinsheimer, Hill, Pernell, Mayor Pro Tem Black and Mayor Lay.
Councilmembers Absent: None.
Others Present: Anton Dahlerbruch, City Manager.
Michael Jenkins, City Attorney.
Heidi Luce, Deputy City Clerk.
CONSENT CALENDAR
Matters which may be acted upon by the City Council in a single motion. Any Councilmember
may request removal of any item from the Consent Calendar causing it to be considered under
Council Actions.
A. Minutes - Regular Meeting of October 24, 2011.
RECOMMENDATION: Approve as presented.
B. Payment of Bills.
RECOMMENDATION: Approve as presented.
Councilmember Heinsheimer moved that the City Council approve the items on the consent calendar.
Councilmember Pernell seconded the motion, which carried without objection.
COMMISSION ITEMS
None.
PUBLIC HEARINGS
None.
OLD BUSINESS
None.
NEW BUSINESS
CONSIDERATION OF A RECOMMENDATION FROM THE PERSONNEL COMMITTEE
FOR APPOINTMENTS TO THE PLANNING COMMISSION AND TRAFFIC
COMMISSION.
Mayor Pro Tem Black recused himself from consideration of this item because one of the applicants for
the Planning Commission is a family member and took a seat in the audience. Councilmember
Heinsheimer stated that before the City Council for consideration is a recommendation from the
Personnel Committee to appoint Leah Mirsch and to re -appoint Brad Chelf to 4 -year terms on the
Planning Commission and to re -appoint Val Margeta and V'Etta Virtue to 4 -year terms on the Traffic
Commission.
Following brief discussion, Councilmember Heinsheimer moved that the City Council accept the
Personnel Committee's recommendation to appoint Leah Mirsch to a 4 -year term on the Planning
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Commission and to reappoint Brad Chelf to a 4 -year term on the Planning Commission.
Councilmember Pernell seconded the motion which carried by the following roll call vote:
AYES: Councilcmembers Heinshiemer, Hill, Pernell and Mayor Lay.
NOES: None.
ABSENT: Mayor Pro Tem Black (recused).
ABSTAIN: None.
Mayor Pro Tem Black returned to the dais.
Councilmember Heinsheimer then moved that the City Council accept the Personnel Committee's
recommendation to reappoint Val Marageta and V'Etta Virtue to 4 -year terms on the Traffic
Commission. Councilmember Pernell seconded the motion, which carried by the following roll call vote
AYES: Councilcmembers Heinsheimer, Hill, Pernell, Mayor Pro Tem Black and Mayor Lay.
NOES: None.
ABSENT: None.
ABSTAIN: None.
CONSIDERATION OF AWARD OF BID FOR THE ROLLING HILLS CITY HALL
EXTERIOR PAINTING PROJECT.
City Manager Dahlerbruch stated the staff recommends approval of a contract with South Coast Painting
Company in the amount of $7,500 plus a contingency amount of $750 for the City Hall exterior painting
project. He stated that South Coast Painting Company submitted the second lowest bid and that the
lowest bidder was disqualified because they could not meet the insurance requirements as specified in
the bid document. City Manager Dahlerbruch stated that it is also being recommended that the bid
additive to replace rather than repairing the fascia which is included in the $7,500 bid amount be
approved. Following brief discussion, Councilmember Heinsheimer moved that the City Council award
the bid for the exterior painting project to South Coast Painting Company in an amount of $7,500.00
inclusive of the base bid and bid additive; and allocate an additional $750.00 as a contingency for the
project if it is needed. Councilmember Pernell seconded the motion, which carried without objection.
CONSIDERATION OF AWARD OF BID FOR THE CITY HALL CAMPUS PARKING LOT
SLURRY SEAL IN THE CITY OF ROLLING HILLS AND APPROPRIATION OF FUNDS
THEREFORE.
City Manager Dahlerbruch stated that staff recommends approval of bid for the City Hall campus
parking lot slurry seal project. He stated that this was the second time this project was sent out for bid
and the bids received were again higher than the engineers estimate. He stated that in discussions with
the low bidder, options to reduce the cost have been identified. He further stated that the City's lease
agreements with the Rolling Hills Community Association calls for the Association to pay half of the
cost of the project although that fact is not mentioned in the staff report nor has the Association been
informed this item is being considered. Councilmember Pernell suggested that this item be held on the
agenda so that staff can inform the Rolling Hills Community Association that the item is being
considered. Discussion ensued concerning asphalting instead of slurry sealing the parking lot.
Following discussion, consideration of this item was continued to the November 28, 2011 meeting of the
City Council.
OPEN AGENDA - APPROXIMATELY 8:00 P.M. - PUBLIC COMMENT WELCOME
None.
MATTERS FROM MEMBERS OF THE CITY COUNCIL
UPDATE ON THE PALOS VERDES PENINSULA REGIONAL LAW ENFORCEMENT
COMMITTEE MEETING (ORAL).
Councilmember Hill provided an update on the discussions from the November 10, 2011 Palo Verdes
Peninsula Regional Law Enforcement Committee meeting. He commented that, overall, crime statistics
are down in the Peninsula region and ambulance service is excellent. He noted that the Lomita Station
received an award and Councilmember Pernell clarified that the award was for having the second lowest
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amount of liability of all the Sheriff's Dept. stations. Councilmember Hill further reported that
recruitment is still underway for a new Captain for the Lomita Station and Councimember Pernell stated
that Commander Anda will remain in place as the head of the Lomita Station until a new Captain is
identified.
Councilmember Pernell suggested relative to the letter from Cox regarding the 1% PEG fee that rather
than declining the 1% PEG rate fully it be collected and shared with neighboring Cities. Mayor Lay
suggested that rather than collecting the fee and holding it, that a letter be sent to Cox stating that the
City defers at this time, but leaves it open for reconsideration at a later time. Following brief discussion,
staff was directed to send a letter to Cox expressing the City's intent to defer collecting the 1% PEG fee
at this time but leaving it open for reconsideration in the future.
Mayor Lay suggested that resident Frank Robinson of Robinson Helicopter be commended for his
contributions to the local economy and in recognition of Robinson Helicopter shipping its 10,000''
helicopter.
MATTERS FROM STAFF
None.
MATTERS FROM THE CITY ATTORNEY
City Attorney Jenkins briefly reviewed the California Environmental Quality Act (CEQA) requirements
and its applicability to cases being heard by the Committee on Trees and Views.
CLOSED SESSION
The City Council finds, based on advice from legal counsel, that discussion in open session will
prejudice the position of the local agency in the litigation.
No closed session was held.
ADJOURNMENT
Hearing no further business before the City Council, Mayor Lay adjourned the meeting at 8:12 pm. The
next regular meeting of the City Council is scheduled to be held on Monday, November 28, 2011
beginning at 7:30 p.m. in the City Council Chambers at City Hall, 2 Portuguese Bend Road, Rolling
Hills, California.
Approved,
B. Allen Lay
Mayor
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Respectfully submitted,
Heidi Luce
Deputy City Clerk
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