11/28/2011MINUTES OF
A REGULAR MEETING
OF THE
CITY COUNCIL. OF THE
CITY OF ROLLING HILLS, CALIFORNIA
MONDAY, NOVEMBER 28, 2011
CALL TO ORDER
A regular meeting of the City Council of the City of Rolling Hills was called to order by Mayor Lay at
7:30 p.m. in the City Council Chambers at City Hall, 2 Portuguese Bend Road, Rolling Hills, California.
ROLL CALL
Councilmembers Present: Heinsheimer, Hill, Pernell, Mayor Pro Tem Black and Mayor Lay.
Councilmembers Absent: None.
Others Present: Anton Dahlerbruch, City Manager.
Michael Jenkins, City Attorney.
Yolanta Schwartz, Planning Director.
Heidi Luce, Deputy City Clerk.
Dan Ristow, Jericho Development.
CONSENT CALENDAR
Matters which may be acted upon by the City Council in a single motion. Any Councilmember
may request removal of any item from the Consent Calendar causing it to be considered under
Council Actions.
A. Minutes - Regular Meeting of November 14, 2011.
RECOMMENDATION: Approve as presented.
B. Payment of Bills.
RECOMMENDATION: Approve as presented.
C. Financial Statement for the Month of October, 2011.
RECOMMENDATION: Approve as presented.
D. NOTICE OF COMPLETION FOR THE FY 2011/12 CITY OF ROLLING HILLS
REPLACEMENT OF TRAFFIC STRIPING AND PAVEMENT MARKINGS
PROJECT ON MAJOR THOROUGHFARES.
RECOMMENDATION: Approve as presented.
Councilmember Heinsheimer moved that the City Council approve the items on the consent calendar.
Mayor Pro Tem Black seconded the motion, which carried without objection.
COMMISSION ITEMS
RESOLUTION NO. 2011-11 — A RESOLUTION OF THE PLANNING COMMISSION OF
THE CITY OF ROLLING HILLS GRANTING APPROVAL FOR A SITE PLAN REVIEW
FOR GRADING AND CONSTRUCTION OF A NEW RESIDENCE AND ACCESSORY
STRUCTURES, GRANTING A VARIANCE TO EXCEED THE MAXIMUM PERMITTED
GRADING QUANTITIES FOR A SPORTS COURT AND GRANTING CONDITIONAL USE
PERMITS TO CONSTRUCT A DETACHED GARAGE AND A SPORTS COURT IN
ZONING CASE NO. 806, AT 17 CREST ROAD EAST, (LOT 9 -FT), (JOHNSON). PROJECT
HAS BEEN DETERMINED TO BE EXEMPT FROM THE CALIFORNIA
ENVIRONMENTAL QUALITY ACT (CEQA).
Mayor Lay introduced Planning Commission Resolution No. 2011-11 granting approval of the
applicant's request in Zoning Case No. 806 at 17 Crest Road East for consideration and asked staff to
present the staff report.
Planning Director Schwartz reviewed the applicant's request for a new residence at 17 Crest Road East.
She stated that the Planning Commission approved the applicant's request on a 3-1 vote with
Commissioner Smith in opposition because she did not feel that the project enhances and preserves the
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natural topographic features of the lot which is one of the finding necessary in the Site Plan Review
process and with Commissioner DeRoy recused because of the proximity of her property to the subject
property.
Planning Director Schwartz stated that the project consists of demolishing the existing two-story
residence and constructing a new residence. She further reviewed the plans and details of the applicant's
request stating that the applicant is proposing an 8,796 sq. ft. residence with an attached garage, a 1,045
sq. ft. detached garage and a 1,139 sq. ft. basement. She stated that the applicant may be required to
widen the driveway and that they are working with the Fire Dept. regarding that issue because they
would like to retain the trees along the driveway if possible. She stated that the applicant is proposing to
retain the existing riding ring and stable in the front of the lot and to lengthen the porch on the stable.
She stated that the applicant is also proposing a 4,700 sq. ft. sports court which requires a conditional
use permit. She reviewed the applicant's request pertaining to the sports court stating that they are
proposing to use the dirt from the site to build the sports court so that they don't have to export it or
place it elsewhere on the lot. She then stated that the lot is nine acres in size and the development
standards for the project are within the guidelines with structural lot coverage proposed at 5.5%; the
total lot coverage proposed at 13.8% and the grading disturbance at 32.4% with 12,703 cu. yds. of cut
and fill all to be balanced on site. She reviewed further details of the applicant's request and stated that
the slopes are proposed at 2:1 due to the topography and geologic conditions of the property. She stated
that in response to concerns raised by the public about drainage during the public hearings before the
Planning Commission those issues are addressed with conditions in the Resolution of Approval.
Discussion ensued concerning the Portuguese Bend slide area and the concerns regarding drainage.
Councilmember Pernell expressed concern for the amount of disturbance and commented that although
the lot is over nine acres and the raw numbers seem okay, much of it is not buildable because of the
steep slope and the project is very large.
Following discussion, Councilmember Heinsheimer moved that the City Council receive and file
Planning Commission Resolution No. 2011-11 in Zoning Case No. 806 at 17 Crest Road East.
Following brief discussion, Mayor Pro Tem Black seconded the motion, which carried by the following
roll call vote:
AYES: Councilmembers Heinsheimer, Hill and Mayor Pro Tem Black.
NOES: Councilmember Pernell and Mayor Lay.
ABSENT: None.
ABSTAIN: None.
Mayor Lay commented that this decision sets a precedent in that the City Council didn't take an item
under jurisdiction when a Councilmember expressed concern regarding the project.
Following brief discussion, Mayor Pro Tem Black moved that the City Council reconsider the item.
Councilmember Heinsheimer seconded the motion which carried by the following roll call vote:
AYES: Councilmembers Heinsheimer, Hill, Pernell, Mayor Pro Tem Black and Mayor Lay.
NOES: None.
ABSENT: None.
ABSTAIN: None.
Councilmember Pernell then moved that the City Council take Planning Commission Resolution No.
2011-11 in Zoning Case No. 806 at 17 Crest Road East under jurisdiction and schedule a public hearing
to consider the case. Councilmember Pernell commented that he doesn't disagree with the Planning
Commission's decision, but would like to take a look at the project. Following brief discussion,
Councilmember Heinsheimer seconded the motion, which carried by the following roll call vote:
AYES: Councilmembers Heinsheimer, Hill, Pernell, Mayor Pro Tem Black and Mayor Lay.
NOES: None.
ABSENT: None.
ABSTAIN: None.
Following brief comments by the applicant's representative, Dan Ristow of Jericho Development, the
City Council scheduled a field trip to visit the property on Tuesday, December 13, 2011 at 8:00 a.m. to
be followed by a meeting in Council Chambers to consider the project.
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PUBLIC HEARINGS
None.
OLD BUSINESS
CONSIDERATION OF AWARD OF BID FOR THE CITY HALL CAMPUS PARKING LOT
SLURRY SEAL IN THE CITY OF ROLLING HILLS AND APPROPRIATION OF FUNDS
THEREFORE,
Mayor Lay introduced the item for consideration stating that this item was continued from the previous
meeting. City Manager Dahlerbruch presented the staff report stating that the Rolling Hills Community
Association is prepared to share the cost of the project as stipulated in their lease agreement. He further
commented that as requested staff checked the price for paving versus slurry sealing the lot and it was
approximated by the bidder that paving would cost in the range of $40,000.
Councilmember Heinsheimer moved that the City Council award the bid for the City Hall Campus
Parking Lot Slurry Seal project to Mission Paving & Sealing in an amount of $22,999.20; and allocate
an additional $2,300 as a contingency for the project if it is needed. Councilmember Pernell seconded
the motion, which carried by the following roll call vote:
AYES:
Councilcmembers Heinsheimer, Hill, Pernell and Mayor Lay.
NOES:
Mayor Pro Tem Black.
ABSENT:
None.
ABSTAIN:
None.
NEW BUSINESS
None.
OPEN AGENDA - APPROXIMATELY 8:00 P.M. - PUBLIC COMMENT WELCOME
None.
MATTERS FROM MEMBERS OF THE CITY COUNCIL
None.
MATTERS FROM STAFF
City Manger Dahlerbruch reviewed the Sheriff's Departments efforts in response to the recent
burglaries.
Deputy City Clerk Luce reviewed the schedule for holiday receptions and parties.
MATTERS FROM THE CITY ATTORNEY
City Attorney Jenkins briefly reviewed the California Environmental Quality Act (CEQA) requirements
and its applicability to cases being heard by the Committee on Trees and Views.
CLOSED SESSION
The City Council finds, based on advice from legal counsel, that discussion in open session will
prejudice the position of the local agency in the litigation.
No closed session was held.
ADJOURNMENT
Hearing no further business before the City Council, Mayor Lay adjourned the meeting at 8:11 pm to an
adjourned regular meeting scheduled to be held on Tuesday, December 13, 2011 beginning at 8:00 a.m.
at 17 Crest Road East (Johnson), Rolling Hills, California.
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Respectfully submitted,
Heidi Luce
Deputy City Clerk
Approved,
41� �/
B. Alen
Y
Mayor
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