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1/9/2012 MINUTES OF A REGULAR MEETING OF THE CITY COUNCIL OF THE CITY OF ROLLING HILLS, CALIFORNIA MONDAY,JANUARY 9, 2012 CALL TO ORDER A regular meeting of the City Council of the City of Rolling Hills was called to order by Mayor Lay at 7:30 p.m. in the City Council Chambers at City Hall, 2 Portuguese Bend Road,Rolling Hills, California. ROLL CALL Councilmembers Present: Heinsheimer, Hill, Pernell, Mayor Pro Tem Black and Mayor Lay. Councilmembers Absent: None. Others Present: Anton Dahlerbruch, City Manager. Michael Jenkins, City Attorney. Yolanta Schwartz, Planning Director. Heidi Luce, Deputy City Clerk. Frank Robinson, Robinson Helicopter Co. Detective Chuck Brayden, Los Angeles County Sheriff's Dept. CONSENT CALENDAR Matters which may be acted upon by the City Council in a single motion. Any Councilmember may request removal of any item from the Consent Calendar causing it to be considered under Council Actions. A. Minutes - Regular Meeting of November 28, 2011. RECOMIVIENDATION: Approve as presented. B. Payment of Bills. RECOMMENDATION: Approve as presented. C. Financial Statement for the Month of November, 2011. RECOMMENDATION: Approve as presented. D. Consideration of the City Council Approved Vendor List. RECOn��NDATION: Approve as presented. E. List of 2012 City Council Meeting Dates and City Holidays. RECOMMENDATION: Receive and file. F. Consideration of Fiscal Year 2012/2013 Budget Preparation Calendar. ' RECONIlVIENDATION: Approve as presented. G. Notice of Completion for Rolling Hills City Hall Exterior Building Repairs and Painting Proj ect. RECOMl��NDATION: Approve as presented. H. Notice of Completion for Rolling Hills City Hall Campus Parking Lot Slurry Seal � Proj ect. RECOMI��NDATION: Approve as presented. I. City Council FinanceBudget Committee meeting notes of November 28, 2011. RECOMI��NDATION: Receive and file. Councilmember Heinsheimer moved that the City Council approve the items on the consent calendar. Councilmember Hill seconded the motion,which carried without objection. PRESENTATION Presentation of a Certificate of Commendation to Frank Robinson in recognition ofRobinson Helicopter delivering its 10,000`�` helicopter On behalf of the City of Rolling Hills, Mayor Lay presented Frank Robinson with a Certificate of Commendation in recognition of Robinson Helicopter Company delivering its 10,000th helicopter. Mayor Lay commended Mr. Robinson for his contributions to the local economy as well.as his leadership in the civil helicopter industry and stated that the City is honored that Mr. Robinson calls Rolling Hills home. � Minutes City Council Meeting O 1/09/12 -1- COMMISSION ITEMS , RESOLUTION NO. 2011-12. A RESOLUTION OF THE PLANNING COMMISSION OF THE CITY OF ROLLING HILLS GRANTING APPROVAL OF A SITE PLAN REVIEW FOR GRADING AND CONSTRUCTION OF AN ADDITION, NEW POOL, SPA, RAISED PATIOS AND WALLS; REQUEST FOR VARIANCES TO BE RELIEVED FROM THE REQUIREMENT TO SET ASIDE AN AREA FOR A FUTURE STABLE AND CORRAL, TO , ALLOW A PORTION OF A RETAINING WALL TO ENCROACH INTO THE NORTH SIDE I YARD SETBACK, TO EXCEED THE MAXIMUM PERMITTED STRUCTURAL AND TOTAL LOT COVER.AGE AND TO EXCEED THE MAXIMUM PERMITTED DISTURBED AREA OF THE LOT IN ZONING CASE NO. 805, ON A PROPERTY DEVELOPED WITH A SINGLE FAMILY RESIDENCE AT 2864 PALOS VERDES DRIVE NORTH, (LOT 992-A- RH), (CALHOUN). PROJECT HAS BEE�T DETERMINED TO BE EXEMPT FROM THE CALIFORNIA ENVIRONMENTAL QUALITY ACT, (CEQA). Mayor Lay introduced Planning Commission Resolution No. 2011-12 approving the applicant's request in Zoning Case No. 805 at 2864 Palos Verdes Drive North for consideration and asked for the staff's comments. Planning Director Schwartz reviewed the applicant's request stating the Planning Commission approved the case on a 5-0 vote. She reviewed the vicinity map and stated that the property is a flag lot, with access from Palos Verdes Drive North. She stated that the applicant is requesting a Site Plan Review for an addition to the existing residence, grading of an existing flat to construct a 652 sq. ft. swimming pool. She stated that the applicant is also requesting variances to exceed the structural coverage of the lot by 1.1%, to exceed the total lot coverage by 5.5%, to construct a wall to encroach into the side yard setback and to be relieved from the requirement to set aside an area for a future stable and corral. She stated that the Planning Commission approved this project feeling that the lot is very unique and has many hardships. She further reviewed the applicant's request stating that the original request proposed a future stable and corral in an area that the Planning Commission did not feel was feasible for a stable and corral and it was at the Commission's recommendation, given the unique constraints of the lot that the applicant applied for the variance to be relived from that requirement. She further stated that the approved project reflects additional changes to the scope of the project from what was originally proposed based on the Planning Commission's suggestions. Following brief discussion, Mayor Pro Tem Black moved that the City Council receive and file Planning Commission Resolution No. 2011-12 in Zoning Case No. 805 at 2864 Palos Verdes Drive North. Councilmember Heinsheimer seconded the motion, which carried without objection. RESOLUTION NO. 2011-13. A RESOLUTION OF THE PLAIVNING COMMISSION OF THE CITY OF ROLLING HILLS GRANTING APPROVAL FOR A SITE PLAN REVIEW FOR GRADING AND CONSTRUCTION OF WALLS AND ACCESSORY STRUCTURES; CONDITIONAL USE PERMIT TO CONSTRUCT A STABLE WITH CORRAL AND A GUEST HOUSE AND REQUEST FOR VARIANCES TO CONSTRUCT A RETAINING WALL PORTION OF WHICH WOULD ENCROACH INTO THE SOUTH SIDE SETBACK, AND TO EXCEED THE MAXIMUM PERMITTED DISTURBED AREA OF THE LOT ON A PROPERTY DEVELOPED WITH A SINGLE FAMILY RESIDENCE, IN ZONING CASE NO. 807, AT 5 BUGGY WHIP DRIVE, (LOT 245-A-MS), ROLLING HILLS, CA, (NGUYEl�. PROJECT HAS BEEN DETERMINED TO BE EXEMPT FROM THE CALIFORNIA ENVIRONMENTAL QUALITY ACT, (CEQA). Mayor Lay introduced Planning Commission Resolution No. 2011-13 approving the applicant's request in Zoning Case No. 807 at 5 Buggy Whip Drive for consideration and asked for the staff's comments. Mayor Pro Tem Black and Councilmember Heinsheimer recused themselves from consideration of this case due to the proximity of their properties to the subject property. Planning Director Schwartz reviewed the applicant's request stating the Planning Commission approved the case on a 4-1 vote with Commissioner DeRoy in opposition because she felt that the proposed development caused the pad to be overcrowded. She stated that applicant is requesting a site plan review for grading of the lower pad and a variance for a 5' wall to encroach into the side yard setback; as well as a Conditional Use Permit for a 640 sq. ft. guesthouse and 890 sq. ft. stable with a corral. She reviewed the proposed grading stating that the area is approximately 12,000 sq. ft. and the cut and fill will be balanced on site. She stated that the Planning Commission met several times during their review of this project including two site visits. She stated that based on suggestions from the Planning Minutes City Council Meeting O 1/09/12 -2- Commission, the applicant reduced the scope of work to include fewer, shorter walls; a smaller stable and guesthouse and withdrawal of their request for a trellis in the front yard setback. She stated that the project originally came to the City's attention through a complaint that the applicant was rebuilding walls in the rear yard and that upon inspection and review of the records, it was determined that there were remnants of what may have been a stable and wood retaining walls in the vicinity of the area that is currently proposed for the stable. She stated that given that the applicant would have to come before the Planning Commission for the retaining walls, they chose to propose the stable and guesthouse at the same time. .. In response to Councilmember Pernell's question regarding access to the stable, Planning Director Schwartz stated that there is a flat area along the easement line which could be used to access the stable upon Community Association review and approval. Discussion ensued concerning access to the stable with Planning Director Schwartz stating that one of the conditions in the Resolution stated that the access path to the stable may not be paved and that to decrease pedestrian traffic along easement, the applicant, at the Planning Commissions suggestion, is proposing an ingrade walking path from the rear of the residence to the proposed stable on the lower pad. In response to Councilmember Pernell's question regarding the issue of privacy that was raised by the neighbors, Planning Director Schwartz stated that the applicant has added another access path to the stable and guesthouse and will screen.the structures and walls with landscaping. Discussion ensued concerning the elevation difference between the properties with Planning Director Schwartz clarifying the path to the stable is 12' above the house on the adjacent property. She further stated that the property owners at 7 Buggy Whip Drive attended the Planning Commission meetings where this case was considered and have expressed their objection to the project. � Following discussion, Councilmember Pernell requested that the City Council take Zoning Case No. 807 at 5 Buggy Whip Drive under jurisdiction given that it was not unanimously approved by the Planning Commission and schedule a Public Hearing to consider the case. Hearing no objection, Mayor Lay so ordered. Mayor Pro Tem Black and Councilmember Heinsheimer returned to the dias. Mayor Lay explained for the audience's information that Zoning Case No. 807 at 5 Buggy Whip Drive was taken under jurisdiction for review by the City Council. He stated that a Public Hearing will be scheduled, notice will be sent to the adjacent property owners and the public will have an opportunity to comment on the project at that time. The Public Hearing was scheduled to be held at 5 Buggy Whip Drive on Monday, January 23, 2012 at 8:00 a.m. to be continued to the regular meeting of the City Council scheduled for Monday January 23, . 2012 at 7:30 p.m. in the City Council Chambers at 2 Portuguese Bend Road, Rolling Hills, California. RESOLUTION NO. 2011-14. A RESOLUTION OF THE PLANNING COMMISSION OF THE CITY OF ROLLING HILLS GRANTING APPROVAL FOR A VARIANCE TO CONSTRUCT AN OUTDOOR KITCHEN, BARBEQUE, WALL, UNCOVERED PATIO AND POOL EQUIPMENT AREA WHICH WOULD ENCROACH INTO THE SIDE AND FRONT SETBACKS AND TO EXCEED THE MAXIMUM PERMITTED DISTURBANCE OF THE LOT, ON A PROPERTY DEVELOPED WITH A SINGLE FAMILY RESIDENCE AND ACCESSORY STRUCTURES IN ZOI�TING CASE NO. 809, AT 11 OUTRIDER ROAD, (LOT 93-A-EF), (MOUSSALLI). THE PROJECT HAS BEEN DETERMINED TO BE EXEMI'T FROM THE CALIFOIZNIA ENVIRONMENTAL QUALITY ACT (CEQA). Mayor Lay introduced Planning Commission Resolution No. 2011-14 approving the applicant's request in Zoning Case No. 809 at 11 Outrider Road for consideration and asked for the staff's comments. Planning Director Schwartz stated that the applicant is requesting variances for an outdoor kitchen to encroach into the sideyard setback and for pool equipment to encroach into the front yard setback. She stated that the pool equipment is currently adjacent to the residence and the applicant is proposing to move it. She stated that the Planning Commission approved the case on a 5-0 vote after consideration and given that there is no other location on the property feasible for the outdoor kitchen. She further stated that the Planning Commission also made it a condition of approval that the pool equipment be sunk into the hilL Minutes City Council Meeting ovo9i�2 -3- Following brief discussion, Councilmember Hill moved that the City Council receive and file Planning Commission Resolution No. 2011-14 in Zoning Case No. 809 at 11 Outrider Road. Councilmember Heinsheimer seconded the motion, which carried without objection. PUBLIC HEARING (CONTINUED) APPLICATION NO. ZONING CASE NO. 806 SITE LOCATION: 17 CREST ROAD EAST(LOT 9-FT) � ZONING AND SIZE: RA-S-2, 9.64 ACRES (GROSS) APPLICANT: MS. ANN L. JOHNSON REPRESENTATIVE: DATTIEL RISTOW, JERICO DEVELOPMENT INC. PUBLISHED: DECEMBER 1, 2011 AND CONSIDERATION OF: RESOLUTION NO. 1116. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROLLING HILLS GRANTING APPROVAL FOR A SITE PLAN REVIEW FOR GRADING AND CONSTRUCTION OF A NEW RESIDENCE AND ACCESORY STRUCTURES, GRANTING A. VARIANCE TO EXCEED THE MAXIMUM PERMITTED GRADING QUANTITIES FOR A SPORTS COURT AND GRANTING CONDITIONAL USE PERMITS TO CONSTRUCT A DETACHED GARAGE AND A SPORTS COURT 1N ZONING CASE NO. 806, AT 17 CREST ROAD EAST, (LOT 9-FT), (JOHNSON). PROJECT HAS BEEN DETERMINED TO BE EXEMPT FROM THE CALIFORNIA ENVIRONMENTAL QUALITY ACT(CEQA). Mayor Lay introduced Zoning Case No. 806 at 17 Crest Road East for consideration and asked for staff s comments. Planning Director Schwartz stated that is a case taken under jurisdiction by the City Council after Planning Commission approval on a 3-1 vote. She reviewed the applicant's request and stated that the City Council visited the site earlier in the day. Discussion ensued concerning the existing trees in the driveway with Councilmember Heinsheimer expressing a desire for the trees to remain. Staff stated that the applicant is working with the Los Angeles County Fire Department concerning the width of the driveway and has express their desire to keep the trees. Mayor Lay opened the public hearing and called for public testimony. Hearing none, he closed the public hearing. Following discussion, Councilmember Heinsheimer moved that the City Council adopt Resolution No. 1116 approving the applicant's request in Zoning Case No. 806 at 17 Crest Road East. Mayor Pro Tem Black seconded the motion,which carried witho�at objection. OLD BUSINESS None. NEW BUSINESS None. OPEN AGENDA-APPR07�1VIATELY 8:00 P.M. -PUBLIC CONIMENT WELCOME Maureen Hill, 11 Cinchring Road, addressed the City Council stating that after the Holiday Open House, home deliveries of the leftover food were made to 25 residents and the residents were appreciative. She stated that many commented that they would like to see the Holiday Open House be in the daylight hours at least for part of it because many do not like to drive at night. Mayor Lay commented that the RHCA candidates' night is scheduled for Tuesday, January 10`�' from 7- 9 p.m. in the City Council Chambers. MATTERS FROM 1VYEMBERS OF THE CITY COUNCIL None. MATTERS FROM STAFF Minutes City Council Meeting o iio9i�2 -4- City Manager Dahlerbruch stated that the Fire Department just informed staff that there is a fire in Rancho Palos Verdes in the viciniry of Crest Road and Hawthorne Blvd., and that fire crews have it under control at this time. He stated that staff will keep in communication with the Fire Dept. and advise residents if necessary. � � , Detective Chuck Brayden with the Lomita Station of the Los Angeles County Sheriff's Department provided an update on the recent crimes as well as the status of the investigation related to those crimes. He stated that the Sherriff's Dept. will continue its investigation. City Manager Dahlerbruch stated that Sheriff s Dept. representatives will be present at the RHCA's annual meeting on January 18, 2012 to answer questions. . MATTERS FROM THE CITY ATTORNEY CLOSED SESSION � The City Council finds, based on advice from legal counsel, that discussion in open session will prejudice the position of the local agency i�the litigation. No closed session was held. ADJOURNMENT Hearing no further business before the City Council, Mayor Lay adjourned the meeting at 8:31 p.m. to an adjourned regular meeting of the City Council scheduled for Monday, January 23, 2012 beginning at 8:00 a.m. for the purpose of conducting a field review at 5 Buggy Whip Drive. The next regular meeting of the City Council is scheduled to be held on Monday, January 23, 2012 beginning at 7:30 p.m. in the City Council Chambers at City Hall, 2 Portuguese Bend Road, Rolling Hills, California. Respectfully submitted, Heidi Luce Deputy City Clerk Approved, B. Allen Lay Mayor Minutes City Council Meeting O1/09/12 -5-