6/11/2012MINUTES OF
A REGULAR MEETING
OF THE
CITY COUNCIL OF THE
CITY OF ROLLING HILLS, CALIFORNIA
MONDAY, JUNE 11, 2012
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A regular meeting of the City Council of the City of Rolling Hills was called to order by Mayor Black at
7:30 p.m. in the City Council Chambers at City Hall, 2 Portuguese Bend Road, Rolling Hills, California.
ROLL CALL
Councilmembers Present: Heinsheimer, Lay, Pernell, Mayor Pro Tem Hill and Mayor Black.
Councilmembers Absent: None.
Others Present: Anton Dahlerbruch, City Manager.
Mike Jenkins, City Attorney.
Yolanta Schwartz, Planning Director.
Terry Shea, Finance Director.
Heidi Luce, Deputy City Clerk.
Jeanne Saks, 33 Crest Road West.
CONSENT CALENDAR
A. Minutes — (1) Regular Meeting of May 14, 2012 and (2) Adjourned Regular Meeting
Councilmember Heinsheimer moved that the City Council approve the consent calendar. Mayor Pro
Tem Hill seconded the motion, which carried without objection.
COMMISSION ITEMS
None.
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(Field Trip) of May 23, 2012.
RECOMMENDATION: Approve as presented.
B.
Payment of Bills.
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RECOMMENDATION: Approve as presented.
C.
Financial Statement for the Month of April, 2012.
RECOMMENDATION: Approve as presented.
D.
City Council Finance/Budget Committee meeting notes of May 14, 2012.
RECOMMENDATION: Receive and file.
E.
ORDINANCE NO. 327 - AN ORDINANCE OF THE CITY COUNCIL OF THE CITY
OF ROLLING HILLS ADOPTING AMENDMENTS TO TITLE 17 (ZONING) AND
TITLE 15 (BUILDING AND CONSTRUCTION) OF THE ROLLING HILLS
MUNICIPAL CODE PERTAINING TO VARIOUS PROCEDURAL MATTERS AND
TO CLARIFY OTHER MISCELLANEOUS PROVISIONS, IN ZONING CASE NO.
812, ZONING CODE AMENDMENT NO. 2012-02. THE PROJECT HAS BEEN
DETERMINED TO BE CATEGORICALLY EXEMPT PURSUANT TO THE
CALIFORNIA ENVIRONMENTAL QUALITY ACT (CEQA).
RECOMMENDATION: Second reading (waive full reading) and adoption.
CONSENT ITEMS FROM THE TRAFFIC COMMISSION
F.
Consideration of a request from the Palos Verdes Art Center for an Artist Studio Tour at
17 Buggy Whip Drive, 6 Running Brand Road and 14 Cinchring Road on Saturday and
Sunday, September 8-9, 2012.
RECOMMENDATION: Approve as presented.
G.
Consideration of a new driveway approach at 20 Buggy Whip Drive.
RECOMMENDATION: Approve as presented.
Councilmember Heinsheimer moved that the City Council approve the consent calendar. Mayor Pro
Tem Hill seconded the motion, which carried without objection.
COMMISSION ITEMS
None.
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CONSIDERATION OF RESOLUTION NO. 1120 ADOPTING THE 2012/13 FISCAL YEAR
BUDGET AND RESOLUTION NO. 1121 ESTABLISHING THE ANNUAL
APPROPRIATIONS LIMIT FOR THE CITY OF ROLLING HILLS.
(1) RESOLUTION NO. 1120: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
ROLLING HILLS ADOPTING THE FY 2012-13 CITY OF ROLLING HILLS BUDGET
INCLUDING THE ANNUAL REPORT ON: GENERAL FUND; COMMUNITY
FACILITIES FUND; MUNICIPAL SELF INSURANCE FUND; OPEB FUND, REFUSE
COLLECTION FUND; SOLID WASTE CHARGES; TRAFFIC SAFETY FUND;
TRANSIT FUND -MEASURE R; TRANSIT FUND -PROPOSITION A; TRANSIT FUND -
PROPOSITION C; COPS AND CLEEP FUND; UTILITY FUND; AND CAPITAL
PROJECT FUND FOR FISCAL YEAR 2012-13.
(2) RESOLUTION NO. 1121: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
ROLLING HILLS ESTABLISHING THE 2012-13 FISCAL YEAR APPROPRIATION
LIMIT FOR THE CITY OF ROLLING HILLS.
Mayor Black introduced the proposed budget Public Hearing and asked for staff's introductory
comments. City Manager Dahlerbruch provided an overview of the proposed FY 2012-2013 budget. He
stated that the revenue projection for FY 2012-2013 are $1,510,000 and expenditures before transfers
are projected at $1,557,850. He stated that a transfer from Reserves is proposed in the amount $47,850
to be directed to the Traffic Fund to be used for traffic striping should such an expense be necessary in
this fiscal year. He stated that the revenue projection includes revenue in the amount of $45,000 from
an exchange of Proposition A funds with other jurisdictions, as has been done historically. He further
stated that the Finance/Budget Committee reviewed this budget at its meeting of May 14, 2012. He then
gave an overview of the expenditures stating that there is a $40,000 increase in Sheriff's Department
Services which includes a reinstatement of the Liability Trust Fund that had been on holiday due to
overfunding; and an increase in Employee Benefit costs reflective of the fact that all employees are now
participating in the benefit. He stated that although a transfer from Reserves is being projected, many of
the expenses it will cover can be attributed to one-time expenses. For example one time expenses
include, two elections at $30,000 each should a Special Election be required for an initiative petition in
addition to the Regular Election scheduled for March 2013; noting that revenue is projected in the
amount of $17,000 for the Regular Election should the City be able to consolidate that election with the
Los Angeles Community College District; a 5 -year update of Hazard Mitigation Plan; a 5 -year update of
the Housing Element; new and/or replacement landscaping around the City Hall campus and main gate;
two desktop computers; and an update of the City's Zoning Map. He stated that these one-time expenses
total approximately $93,000.
Finance Director Shea then reviewed the FY 2012-2013 Budget including the proposed revenues and
expenditures for all funds including the General Fund; Community Facilities Fund; Self Insurance Fund;
Refuse Fund; Traffic Safety Fund; Prop A, C and Measure R Fund; COPS & CLEEP Fund; and Utility
Fund. He stated that total revenues are projected to be up by approximately $121,000 over the prior year
and expenditures are projected to be approximately $224,000 less than the prior year; further
commenting that in 2011-2012 the City funded its OPEB Liability in the amount of $391,000 which
when removed from the equation, puts the projected expenses approximately $140,000 higher than
2011-2012 expenses. He commented that the majority of the increase can be attributed to one-time costs
in the amount of $93,000 that the City Manager referenced earlier. He then reviewed the General Fund
revenues which showed actual revenue for Fiscal Year 2010-2011 at $1,621,000; the adjusted revenue
budget for FY 2011-2012 at $1,435,000 and the projected revenue in the proposed budget for FY 2012-
2013 at $1,510,000. He stated that the trend shows that the revenues are heading in a positive direction.
He further commented that the projections for Property Tax income are fairly conservative. He then
reviewed the General Fund expenses by Department and the General Fund revenue detail. Lastly, he
reviewed a graph showing the City's revenue and expenses over the last ten years which shows fairly
consistent expenses since Fiscal Year 2008-2009 with the City maintaining the same level of expenses
without cutting services.
As requested by Councilmember Pernell, City Manager Dahlerbruch reviewed the Animal Control
services levels. He explained the various fees and the reason for the 4% increase in fees for those
services which are provided by Los Angeles County Department of Animal Care and Control.
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Mayor Black opened the public hearing and called for public comment. Hearing none, he closed the
public hearing.
Following brief discussion, Councilmember Lay moved that the City Council adopt Resolution No.
1120, adopting the 2012-2013 budget and Resolution No. 1121 establishing the annual appropriations
limit for the City of Rolling Hills. Councilmember Heinsheimer seconded the motion, which carried by
the following roll call vote:
AYES: Councilmembers Heinsheimer, Hill, Lay, Pernell and Mayor Black.
NOES: None.
ABSENT: None.
ABASTAN: None.
OLD BUSINESS
APPLICATION FOR SEWER LINE EXTENSION: CONSIDERATION OF A PROPOSED
SANITARY SEWER LINE ALONG CHESTNUT LANE
Councilmember Heinsheimer recused himself from consideration of this item due to the proximity of his
property to the proposed sewer line extension in the application and took a seat in the audience. Mayor
Black introduced the item and asked for staff's introductory comments.
City Manager Dahlerbruch reviewed the applicant's request to extend the existing mainline sewer on
Johns Canyon Road by approximately 60 ft. West on Chestnut Lane. He further reviewed the existing
sewer districts in that area. Mayor Black asked, given that neither of the applicants are present if there
truly is interest in moving this forward. In response, City Manager Dahlerbruch stated that the applicant
has indicated a willingness to proceed as proposed. Discussion ensued concerning whether or not the
County would approve the project as presented given and whether or not as proposed, the project
supports orderly, logical development.
Mayor Black then called for comments from the public. Hearing none, he asked for comments from the
City Council. Discussion ensued concerning the feasibility of approving a sewer mainline extension
along Johns Canyon Road as opposed to Chestnut Lane.
Following discussion, Councilmember Lay moved that the members of the City Council direct staff to
prepare a resolution supporting a not less than 60ft. sewer mainline extension on Johns Canyon Road to
serve the properties at 35 Crest Road West, 2 Johns Canyon Road and 8 Johns Canyon Road. Mayor Pro
Tem Hill seconded the motion which carried by the following roll call vote:
AYES: Councilmembers Hill, Lay, Pernell and Mayor Black.
NOES: None.
ABSENT: Heihsniemer (recused).
ABASTAN: None.
Staff was further directed to inquire with other residents in the area as to their interest in connecting to a
mainline sewer. Councilmember Heinsheimer returned to the dais.
NEW BUSINESS
None.
OPEN AGENDA - APPROXIMATELY 8:00 P.M. - PUBLIC COMMENT WELCOME
Jeanne Saks, 33 Crest Road West, stated that she would be interested in connecting to a sewer mainline
at some point in the future should the opportunity arise.
MATTERS FROM THE CITY COUNCIL AND MEETING ATTENDANCE REPORTS
REPORT ON CALIFORNIA CONTRACT CITIES ASSOCIATION ANNUAL
CONFERENCE HELD MAY 17-20,2012 (ORAL REPORT — PERNELL)
Councilmember Pernell provided an update on the discussions at the California Contract Cities
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Association Annual Conference held May 18-20, 2012 which included discussions on women in local
government; technology in communications; new economic development for local governments to
replace redevelopment and a presentation on taking care of yourself.
Councilmember Pernell also commented that he attended the Rancho del Mar High School graduation at
which 43 students graduated and suggested that the City Council may want to have a discussion
sometime in the future about sponsoring an award for a deserving graduating senior.
The City Council directed staff to prepare a congratulatory letter to Supervisor Don Knabe on his re-
election to be signed by the Mayor.
MATTERS FROM STAFF
None.
MATTERS FROM THE CITY ATTORNEY
CLOSED SESSION
The City Council finds, based on advice from legal counsel, that discussion in open session will
prejudice the position of the local agency in the litigation.
G.C. 54956.9(a)
Howard H. Hall, an individual, as Trustee of the Howard H. Hall Living Trust v. City of Rolling
Hills, Oksana R. Bihun, Los Angeles County Superior Court Case No. BS 136694.
G.C. 54956.9(a)
Howard H. Hall, an individual, as Trustee of the Howard H. Hall Living Trust v. Oksana R.
Bihun, City of Rolling Hills, et al., Los Angeles County Superior Court Case No. BC482607.
No closed session was held.
ADJOURNMENT
Hearing no further business before the City Council, Mayor Black adjourned the meeting at 8:32 p.m. in
memory of long time residents Dr. Stephen Greenberg and Patricia Johnson. The next regular meeting of
the City Council is scheduled to be held on Monday, June 25, 2012 beginning at 7:30 p.m. in the City
Council Chambers at City Hall, 2 Portuguese Bend Road, Rolling Hills, California.
Approved,
Frank E. Hill
Mayor Pro Tem
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Respectfully submitted,
Heidi Luce
Deputy City Clerk
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