Loading...
5/13/2013MINUTES OF A REGULAR MEETING OF THE CITY COUNCIL OF THE CITY OF ROLLING HILLS, CALIFORNIA MONDAY, MAY 13, 2013 CALL TO ORDER A regular meeting of the City Council of the City of Rolling Hills was called to order by Mayor Hill at 7:30 p.m. in the City Council Chamber at City Hall, 2 Portuguese Bend Road, Rolling Hills, California with a teleconference location at 1204 N. Belgrade Road, Silver Springs, Maryland. ROLL CALL Councilmembers Present: Dieringeri, Pieper, Mayor Pro Tem Lay and Mayor Hill. .by teleconference Councilmembers Absent: Black (excused). Others Present: Anton Dahlerbruch, City Manager. Mike Jenkins, City Attorney. Yolanta Schwartz, Planning Director. Heidi Luce, Deputy City Clerk. Terry Reiter, 6 Saddleback Road. PUBLIC COMMENT ON CLOSED SESSION AGENDA Mayor Hill called for comments on the Closed Session agenda. Hearing none, the City Council recessed into closed session at 7:32 p.m. to discuss the matter listed below. 10314 D] 1W O&M Clio Government Code §54957 Public Employment Title: Interim City Manager and Permanent City Manager RETURN TO OPEN SESSION ANNOUNCEMENT OF ACTIONS FROM CLOSED SESSION (ORAL REPORT). The meeting returned to open session at 7:49 p.m. City Attorney Jenkins reported that the City Council conducted a closed session to discuss Interim City Manager and Permanent City Manager employment and that no reportable action was taken. He stated for the record that Councilmember Dieringer is on the phone participating in the meeting tonight via teleconference. CONSIDERATION OF AN AGREEMENT FOR INTERIM CITY MANAGER SERVICES. Mayor Hill introduced the item and asked for staff's comments. City Attorney Jenkins stated that before the City Council is an agreement for Interim City Manager services and it is proposed that Steve Burrell be engaged by the City as the Interim City Manager effective June 1, 2013. He commented that Mr. Burrell is recently retired from the City of Hermosa Beach where he served as City Manager for 20 years, having before that worked in Northern California as a City Manager and having started his career in the City of Rolling Hills Estates. He stated that the agreement would be on a month-to-month basis and compensated on an hourly basis based on the previous City Manager's base salary with no benefits. Following brief discussion, Mayor Pro Tem Lay moved that the City Council approve the agreement for Interim City Manager Services to be provided by Steve Burrell as presented and authorize the Mayor to execute the agreement. Councilmember Pieper seconded the motion, which carried by the following roll call vote: AYES: Councilmembers Dieringer, Lay, Pieper and Mayor Hill. NOES: None. ABSENT: Councilmember Black. ABSTAIN: None. Minutes - City Council Meeting 05/13/13 -1- CONSIDERATION OF THE APPOINTMENT OF TWO COUNCIL MEMBERS TO SERVE ON AN AD HOC COMMITTEE TO FACILITATE THE RECRUITMENT OF A PERMANENT CITY MANAGER. Mayor Hill introduced the item and asked for staff's comments. City Manager Dahlerbruch stated that the question before the City Council is whether or not to appoint an ad hoc committee to work with the City Attorney, himself and Steve Burrell to facilitate the recruitment of a permanent City Manager. He stated that the Mayor recommends the ad hoc committee consist of Mayor Pro Tem Lay and Councilmember Pieper. Councilmember Dieringer expressed her interest in serving on the ad hoc committee and commented that it is important that all City Coucilmembers have input in the recruitment process to ensure that the individual selected is vetted by all Councilmembers. Mayor Hill commented in response that the ad hoc committee only makes a recommendation and the full City Council will ultimately vote on the individual chosen. Mayor Hill called for public comment. Hearing none, Mayor Hill moved that the City Council appoint Mayor Pro Tem Lay and Councilmember Pieper to serve on an ad hoc committee to facilitate the recruitment of a permanent City Manager. Mayor Pro Tem Lay seconded the motion, which carried by the following roll call vote: AYES: Councilmembers Lay, Pieper and Mayor Hill. NOES: Councilmember Dieringer. ABSENT: Councilmember Black. ABSTAIN: None. Councilmember Pieper suggested that the City Council agendize a discussion of the general issues related to the recruitment of a City Manager to help provide direction to the ad hoc committee. CONSENT CALENDAR Matters which may be acted upon by the City Council in a single motion. Any Councilmember may request removal of any item from the Consent Calendar causing it to be considered under Council Actions. A. Minutes - Regular Meeting of April 22, 2013. RECOMMENDATION: Approve as presented. B. Payment of Bills. RECOIVIIMENDATION: Approve as presented. C. Designation of delegate to South Bay Cities Council of Governments. RECOMAqENDATION: Approve as presented. D. AUTHORIZATION FOR THE CITY MANAGER TO EXECUTE AN AGREEMENT WITH KONICA MINOLTA BUSINESS SOLUTIONS U.S.A., INC TO PURCHASE A KONICA MINOLTA BIZHUB 754 MULTIFUNCTION BLACK AND WHITE COPIER/PRINTER/SCANNER; TO SIGN A SERVICE MAINTENANCE AGREEMENT TO SERVICE THE COPIER; TO PAY THE REMAINING BALANCE ON THE EXISTING LEASE DUE TO EXPIRE IN OCTOBER AND APPROPRIATIONS THEREFOR. RECOMMENDATION: Approve as presented. E. RESOLUTION NO. 1143: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROLLING HILLS AUTHORIZING THE DESTRUCTION OF CERTAIN CITY RECORDS AS PROVIDED BY SECTION 34090 OF THE GOVERNMENT CODE OF THE STATE OF CALIFORNIA. RECOMMENDATION: Adopt as presented. Mayor Pro Tem Lay moved that the City Council approve the items on the consent calendar as presented. Councilmember Pieper seconded the motion, which carried by the following roll call vote: AYES: Councilmembers Dieringer, Lay, Pieper and Mayor Hill. NOES: None. ABSENT: Councilmember Black. ABSTAIN: None. Minutes - City Council Meeting 05/13/13 -2- COMMISSION ITEMS RESOLUTION NO. 2013-06 - A RESOLUTION OF THE PLANNING COMMISSION OF THE CITY OF ROLLING HILLS-- GRANTIlNG APPROVAL OF A VARIANCE TO T. CONSTRUCT A 136.5 SQUARE FOOADDITION OF WHICH APPROXIMATELY 63 SQUARE FEET WOULD ENCROACH INTO THE FRONT SETBACK AND 2.8 SQUARE FEET INTO THE SIDE YARD SETBACK, IN ZONING CASE NO. 837 AT 28 EASTFIELD DRIVE, (LOT 87 -A -EF), (HOLLINGSHEAD). THE PROJECT HAS BEEN DETERMINED TO BE CATEGORICALLY EXEMPT PURSUANT TO THE CALIFORNIA ENVIRONMENTAL QUALITY ACT (CEQA). Mayor Hill introduced the item and asked for staff's comments. Planning Director Schwartz reviewed the applicant's request to construct a 136.5 sq. ft. addition to a single-family home in Zoning Case No. 837 at 28 Eastfield Drive. She stated that the Planning Commission approved the request unanimously after visiting the site and deliberating the matter. Councilmember Dieringer asked Planning Director Schwartz to elaborate on the conditions that apply to this property making it eligible for the granting of a variance. Planning Director Schwartz reviewed the deliberation and findings that the Planning Commission discussed when deliberating this case and commented that the Planning Commission did not feel that the request violates the variance criteria given the similarity to many other properties in the Eastfield Drive area of the City. Following brief discussion, Mayor Pro Tem Lay moved that the City Council receive and file Planning Commission Resolution No. 2013-06 granting approval of the applicant's request in Zoning Case No. 837 at 28 Eastfield Drive. Councilmember Pieper seconded the motion. Discussion ensued concerning the process for City Council review of Planning Commission resolutions. Councilmember Dieringer suggested that in the future the staff reports should include additional information the Planning Commission considered in support of the findings for granting a variance. City Attorney Jenkins commented that the staff report on circle page 4 contains all the criteria required to approve a variance and the Resolution adopted by the Planning Commission contains in Section 7 the specific circumstances that the Planning Commission found to warrant the granting of a variance; and as such from a legal perspective, the proper findings have been made to support the grant of a variance. Mayor Hill called for a vote and the motion to receive and file Planning Commission Resolution No. 2013-06, carried by the following roll call vote: AYES: Councilmembers Dieringer, Lay, Pieper and Mayor Hill. NOES: None. ABSENT: Councilmember Black. ABSTAIN: None. PUBLIC HEARINGS AN APPEAL OF A DECISION OF THE PLANNING COMMISSION IN ZONING CASE NO. 747 MODIFICATION FILED BY MR. TERRY REITER, TO CONSTRUCT 300 SQUARE FOOT ADDITION TO THE PREVIOUSLY APPROVED 2,000 SQUARE FOOT GARAGE AT 6 SADDLEBACK ROAD, ROLLING HILLS. THE PROJECT HAS BEEN DETERMINED TO BE CATEGORICALLY EXEMPT FROM THE CALIFRONIA ENVIRONMENTAL QUALITY ACT (CEQA). RECOMMENDATION: Continue to June 10, 2013. Mayor Hill introduced the item and asked for staff's comments. City Manager Dahlerbruch reported that this is a continued public hearing on an appeal in Zoning Case No. 747 Modification and given that Councilmember Black is absent, Councilmember Pieper is recued, and Councilmember Dieringer is not familiar with the case, it is recommended that the item be continued for lack of a quorum to June 10, 2013. OLD BUSINESS None. NEW BUSINESS None. Minutes - City Council Meeting 05/13/13 -3- OPEN AGENDA - APPROXIMATELY 8:00 P.M. - PUBLIC COMMENT WELCOME None. MATTERS FROM THE CITY COUNCIL AND MEETING ATTENDANCE REPORTS UPDATE ON THE PALOS VERDES PENINSULA REGIONAL LAW ENFORCEMENT COMMITTEE MEETING (ORAL REPORT). Councilmember Dieringer provided an update on the discussions that occurred at the May 9, 2013 meeting of the Palos Verdes Peninsula Regional Law Enforcement Committee which included a traffic report, crime report and response time data from the Sheriff's Dept., as well as a report on McCormick Ambulance response times. MATTERS FROM STAFF None MATTERS FROM THE CITY ATTORNEY None. ADJOURNMENT TO RECEPTION Hearing no further business before the City Council, Mayor Hill adjourned the meeting at 8:28 p.m. to a reception honoring City Manager Anton Dahlerbruch who is leaving the City to accept a position with another city. The City Council and several residents expressed appreciation to Mr. Dahlerbruch for his service and contributions to the community. The next regular meeting of the City Council is scheduled to be held on Monday, June 10, 2013 in the City Council Chamber at City Hall, 2 Portuguese Bend Road, Rolling Hills, California. Approved, Frank E. Hill Mayor Minutes - City Council Meeting 05/13/13 Respectfully submitted, Heidi Luce Deputy City Clerk In 1 n