8/12/2013MINUTES OF
A REGULAR MEETING
OF THE
CITY COUNCIL OF THE
CITY OF ROLLING HILLS, CALIFORNIA
MONDAY, AUGUST 12, 2013
CALL TO ORDER
A regular meeting of the City Council of the City of Rolling Hills was called to order by Mayor Hill at
7:32 p.m. in the City Council Chamber at City Hall, 2 Portuguese Bend Road, Rolling Hills, California.
ROLL CALL
Councilmembers Present: Dieringer, Pieper and Mayor Hill.
Councilmembers Absent: Black and Mayor Pro Tem Lay (excused).
Others Present: Steve Burrell, Interim City Manager.
Michael Jenkins, City Attorney.
Yolanta Schwartz, Planning Director.
Heidi Luce, Deputy City Clerk.
John Hunter; John Hunter & Associates.
Dave Breiholz, 6 Upper Blackwater Canyon Road.
CONSENT CALENDAR
Matters which may be acted upon by the City Council in a single motion. Any Councilmember may
request removal of any item from the Consent Calendar causing it to be considered under Council
Actions.
A. Minutes - Regular Meeting of July 22, 2013.
RECOMMENDATION: Approve as presented.
B. Payment of Bills.
RECOMMENDATION: Approve as presented.
C. Notice of Completion for FY 2013-14 City of Rolling Hills replacement of traffic striping
and pavement markings.
RECOMMENDATION: Approve as presented.
D. Consideration of a date of December 9, 2013 for the Annual Holiday Open House and
Recognition of Outgoing Councilmembers.
RECOMMENDATION: Approve as presented.
Councilmember Dieringer moved that the City Council approve the items on the consent calendar as
presented. Councilmember Pieper seconded the motion, which carried without objection.
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None.
At Deputy City Clerk Luce's suggestion recognizing that the City's consultant John Hunter was present,
and hearing no objection, Mayor Hill took the New Business item related to extension of a Professional
Services Agreement with John Hunter and Associates out of order.
NEW BUSINESS
CONSIDERATION OF AN EXTENSION OF A PROFESSIONAL SERVICES AGREEMENT
WITH JOHN HUNTER AND ASSOCIATES FOR MONITORING AND REPORTING FOR
COMPLIANCE WITH THE CITY OF ROLLING HILLS TRASH TMDL MONITORING
PLAN.
Mayor Hill introduced the item and asked for staff's comments. Planning Director Schwartz presented
the staff report stating that the City Council is being asked. to consider extending the Professional
Services Agreement with John Hunter and Associates to continue trash monitoring program as required
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by State law. She stated that monitoring is currently done four times per year plus after a major wind
event and the Regional Water Quality Control Board requires that the City submit reports every
December. She further stated that the City has contracted with John Hunter and Associates for trash
monitoring since 2008 and the company is familiar with the City. It is proposed that the agreement be
extended through December 31, 2016. In response to Councilmember Dieringer, Planning Director
Schwartz stated that the monitoring is required by the MS4 permit. Interim City Manager Burrell
explained the requirements of the MS4 permit and noted that it is likely that there will be more
requirements in the future. He also commented that staff from the Regional Water Quality Control
Board is coming to visit the City so that City staff can provide them with an explanation as to the unique
characteristics of the City.
Following brief discussion, Councilmember Pieper moved that the City Council approve the extension
of a Professional Services Agreement with John Hunter & Associates for monitoring and reporting for
compliance with the trash TMDL monitoring plan. Councilmember Dieringer seconded the motion,
which carried without objection.
PUBLIC HEARINGS
CONSIDERATION OF A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
ROLLING HILLS FINDING THE CITY TO BE IN CONFORMANCE WITH THE
CONGESTION MANAGEMENT PROGRAM (CMP) AND ADOPTING THE CMP LOCAL
DEVELOPMENT REPORT IN ACCORDANCE WITH CALIFORNIA GOVERNMENT
CODE SECTION 65089.
Mayor Hill introduced the item and asked for staff's comments. Planning Director Schwartz presented
the staff report stating that the City is - mandated by the State Congestion Management Program to
prepare a report and hold a public hearing each year to self -certify that the City complies with the State's
Congestion Management Program as required by Proposition 111 passed by the voters in 1990. The
resolution presented for consideration states that the City complies with the State requirements for the
Congestion Management Program. Mayor Hill called for public comment. Hearing none, he closed the
public hearing.
Councilmember Pieper moved that the City Council adopt Resolution No. 1150 finding the City to be in
conformance with the Congestion Management Program (CMP) and adopting the CMP Local
Development Report. Councilmember Dieringer seconded the motion, which carried without objection.
CONSIDERATION OF ORDINANCE NO. 335. - AN ORDINANCE OF THE CITY OF
ROLLING HILLS AMENDING THE ROLLING HILLS MUNICIPAL CODE TITLE 17
(ZONING) AND TITLE 16 (SUBDIVISIONS) PERTAINING TO GRADING AND
DISTURBANCE OF LOTS IN ZONING CASE NO. 832, ZONING CODE AMENDMENT
NO. 2013-01. THE PROJECT HAS BEEN DETERMINED TO BE CATEGORICALLY
EXEMPT PURSUANT TO THE CALIFORNIA ENVIRONMENTAL QUALITY ACT
(CEQA).
Mayor Hill introduced the item and asked for staff's comments. Planning Director Schwartz presented
the staff report stating that this is a public hearing to consider, a proposed Ordinance to allow developers
to disturb a larger area than is currently allowed under the Zoning Ordinance. She stated that the City
Council directed the Planning Commission to consider ways to create more gentle slopes including
offering to grant developers a Variance for doing so but few developers were interested in applying for a
Variance. She stated that following several public meeting held to discuss and study the matter, the
Planning Commission recommends that.the City Council adopt an amendment to the Zoning Code as
presented in the proposed Ordinance. Currently, the Zoning Code allows a maximum 40% disturbance
of the net lot area with maximum slopes of 2:1. The amendment proposes to maintain the 40%
maximum disturbance of the net lot area but allows for certain exceptions including if all resulting
slopes are 3:1 or less then 60% disturbance of the net lot area would be allowed or if 50% of the slopes
are 3:1 then 50% disturbance of the net lot area would be allowed. She further stated that the proposed
Ordinance was distributed to many developers in the City and she didn't receive much response except
for one that thought it was a good idea.
Mayor Hill opened the public hearing and called for public comment.
Dave Breiholz, 6 Upper Blackwater Canyon Road addressed the City Council stating that as it is
described, the proposed ordinance sounds reasonable and provides a step in the right direction in that it
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provides alternatives to create more natural looking slopes.
Councilmember Pieper commented that the objective of the proposed change to the Zoning Ordinance is
to create more natural looking slopes while maintaining house size.
In response to Councilmember Dieringer, discussion ensued concerning building pad size compared to
net lot area with Councilmember Pieper explaining that the Zoning Code section relative to building pad
size has not changed. Also in response to Councilmember Dieringer regarding houses getting larger,
City Attorney Jenkins stated that the size of the house is subject to discretionary review by the Planning
Commission and there is a long standing history of the Planning Commission and City Council in an
exercise of their discretionary authority have asked that the size of the house be reduced if it is too large
or overwhelms the lot. He clarified that the proposed Ordinance creates an opportunity to have more
land disturbance in exchange for more graduated slopes. Further discussion ensued concerning the
steepness of slopes and pad size. City Attorney Jenkins further clarified that the objective of the Zoning
Ordinance is to have standards that accomplish the overall objectives with the least number of variances.
Following discussion, Councilmember Pieper moved that the City Council introduce Ordnance No. 335
for first reading, waive full reading and schedule the second reading. Councilmember Dieringer
seconded the motion, which carried without objection.
OLD BUSINESS
None.
OPEN AGENDA - APPROXIMATELY 8:00 P.M. - PUBLIC COMMENT WELCOME
None.
MATTERS FROM THE CITY COUNCIL AND MEETING ATTENDANCE REPORTS
Councilmember Dieringer reported that she and Mayor Hill attended the Palos Verdes Peninsula
Regional Law Enforcement Committee meeting and that there were only two crimes reported in the City
for the last quarter. She explained an accident that occurred on Eastfield Drive as well as a burglary that
occurred on Blackwater Canyon Road. Staff was asked to check with the RHCA to see if information is
available on the vehicles that were involved in these two incidents. Councilmember Dieringer further
reported that she also attended the SBCCOG Board Meeting' on July 25th where a presentation was
given regarding the MS4 permit and that she has copies of the presentation and other information if any
Councilmembers wish to review it.
MATTERS FROM STAFF
DISCUSSION AND CONSIDERATION OF HOSTING A VOLUNTEER APPRECIATION
EVENT.
Mayor Hill introduced the item and asked for staff's comments. Interim City Manager Burrell presented
the staff report proposing several dates and locations for the Volunteer Appreciation Event and asking
for the City Council's direction on the matter. Mayor Hill commented on the history of the event and
expressed concern that the budget amount may be insufficient depending on the number of volunteers
that attend the event. Following discussion concerning the date, venue and budget amount, the report
was received and filed with the City Council selecting the date of Saturday, February 1, 2014 for the
Volunteer Appreciation Event to be held at the Ports O'Call Restaurant. The City Council further
directed staff to verify with Councilmember Black and Mayor Pro Tem Lay that the date chosen does
not pose any conflicts and to proceed with making arrangements for the event.
DISCUSSION OF A PROPOSAL FROM RHCA MANAGER TO CREATE AN AD-HOC
COMMITTEE TO ADDRESS THE CITY'S AND RHCA'S DEVELOPMENT PROCESS.
Mayor Hill introduced the item and asked for staff's comments. Interim City Manager Burrell presented
the staff report pertaining to a request from the RHCA to create an ad-hoc committee to address the
development process in response to a letter received from Lynn Gill. Following brief discussion, the
report was received and filed with the City Council concurring that the City should participate in the ad-
hoc committee but deferring selecting representatives until the entire City Council was present. The
matter will be discussed at the next meeting of the City Council.
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PUBLIC COMM ENT ON CLOSED SESSION AGENDA
None.
CLOSED SESSION
Government Code §54957
Public Employment
Title: City Manager
Government Code §54957.6
Conference with Labor Negotiator
City representative: Interim City Manager
Unrepresented employee: City Manager
The City Council recessed into closed session at 8:34 p.m. to discuss the matter listed above on the
closed session agenda. The meeting returned to open session at 8:43 p.m.
RETURN TO OPEN SESSION
ANNOUNCEMENT OF ACTIONS FROM CLOSED SESSION (ORAL REPORT).
Following the closed session City Attorney Jenkins reported in open session that the City Council
discussed the item listed above in closed session and no reportable action was taken.
ADJOURNMENT
Hearing no further business before the City Council, Mayor Hill adjourned the meeting at 8:44 p.m. to a
regular meeting of the City Council scheduled to be held on Monday, August 26, 2013 beginning at 7:30
p.m. in the City Council Chamber at City Hall, 2 Portuguese Bend Road, Rolling Hills, California.
Approved,
Frank ill t
Mayor
Minutes
City Council Meeting
08/12/13
Respectfully submitted,
Veid��g
Deputy City Clerk
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