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10/28/2013 MINUTES OF A REGULAR MEETING OF THE CITY COUNCIL OF T�IE CITY OF ROLLING HILL'S,CALIFOItNIA MONDAY, OCTOBER 28, 2013. CALL TO ORDER A regular meeting of the City Council of the City of Rolling Hills was called to order by Mayor Hill at 7:34 p.m. in the City Council Chamber at City Hall, 2 Portuguese Bend Road, Rolling Hills, California. ROLL CALL � Councilmembers Present: Black, Dieringer, Lay, Pieper and Mayor Hill. Councilmembers Absent: None. � Others Present: Steve Burrell, Interim City Manager. Michael Jenkins, City Attorney. Heidi Luce, City Clerk. Richard Henke, 7 Crest Road West. Raymond Cruz and his family. . CONSENT CALENDAR Matters which may be acted upon by the City Council in a single motion. Any Councilmember may request removal of any item from the Consent Calendar causing it to be considered under Council Actions. A. Minutes -Regular 1Vleeting of October 14, 2013. RECOMMENDATION: Approve as presented. B. Payment of Bills. RECOMNIENDATION: Approve as presented. C. Financial Statement for the Month of September, 2013. RECOM1Vk�I�NDATION: Approve as presented. D. Allied Recycling Tonnage Report for September, 2013. RECOMIVIENDATION: Receive and file. E. RESOLUTION NO. 1155 — A RESOLUTION OF THE CITY COLJNCIL OF THE CITY OF ROLLING HILLS LIMITING THE CITY'S CONTRIBUTION TO MEDICAL INSURANCE PREMIiJM COSTS, REQUIltING THE EMPLOYEES TO PAY 100% OF THE MEMBER CONTRIBUTION TO THE CALIFORNIA PUBLIC EMPLOYEES RETIREMENT SYSTENI � (CALPERS) AND RESCINDING RESOLUTION NO. 1111; APPROVING A CORRESPONDING INCREASE IN BASE SALARY; AND UPDATING THE EMPLOYEE HANDBOOK AND PERSONNEL POLICY MANUAL ACCORDINGLY INCLUDING OTHER CLEANUP CHANGES. RECOMl��NDATION: Adopt as presented. F. ORDINANCE NO. 336 - AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF ROLLING HILILS ADDING CHAPTER� 2.06 PERTAINING TO FINANCIAL POWERS TO TITLE 2 OF THE ROLLING HILLS MUNICIPAL CODE. RECOIVIlVIENDATION: Introduce Ordinance for first reading, waive full reading and schedule second reading for November 25, 2013. G. EMPLOYMENT AGREEMENT—CITY MANAGER. RECONIlV�NDATION: Approve as presented. Coiancilmember Black asked that Item 3E be removed from the consent calendar for individual consideration of the salary ranges. Hearing no objection,the Mayor so ordered. Mayor Pro Tem Lay moved that the City Council approve the remaining items on the consent calendar as presented. Councilmember Pieper seconded the motion, which carried with Councilmember Black opposed to Item 3G. Minutes City Council Meeting 10/28/13 -1- E. RESOLUTION NO. 1155 — A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROLLING HILLS LIMITING THE CITY'S CONTRIBUTION TO MEDICAL INSURANCE PREMIUM COSTS, REQUIIt1NG THE EMI'LOYEES TO PAY 100% OF THE MEMBER CONTRIBUTION TO THE CALIFORNIA PUBLIC EMPLOYEES RETIREMENT SYSTEM (CALPERS) AND RESCINDING RESOLUTION NO. 1111; APPROVING A CORRESPONDING INCREASE IN BASE SALARY; AND UPDA'�ING THE EMPLOYEE HANDBOOK AND PERSONNEL POLICY MANUAL ACCORDINGLY 1NCLUDING OTHER CLEANUP CHANGES. RECOMMENDATION: Adopt as presented. Interim City Manager Burrell presented the staff report for this item. He stated that it was recommended by the Personnel Committee that both ends of the salary ranges for the Planning Director, City Clerk and Administrative Assistant be adjusted to compensate for the change requiring employees to pay the member portion of the CaIPERS contribution; but as Councilmember Black suggests, it is only necessary to adjust the upper end of the range in order to affect the change desired. Councilmember Dieringer expressed concern regarding the provision in the Resolution placing a cap on the insurance premiums in that if it adjusted annually its not really a cap. Interim City Manager Burrell explained the reason for the adjustment cap commenting that it will result in lower costs based on the fact that it limits the contribution to a lower cost HMO plan where the previous program allowed employees to choose any plan, regardless of cost. He further noted that during this budget year, between a combination of the reduction in rates, the setting of the cap and other changes, it is a budget savings of over $30,000. Following brief discussion, Councilmember Pieper moved that the City Council adopt Resolution No. 1155 as amended to change the salary range to reflect the previous low end number. Mayor Pro Tem Lay seconded the motion, which carried with Councilmember Black opposed. SPECIAL PRESENTATION Special Presentation to Richard Henke in recognition of his service to the community as Member of Planning Commission from 2005-2013 Mayor Hill thanked Richard Henke for his eight years of service to the City as a member of the Planning Commission and presented him with a City tile in recognition of his service. Dr. Henke thanked the City Council for providing him the honor of serving on the Commission and the opportunity to learn so much. He also thanked staff for their support during his tenure. COMMISSION ITEMS RESOLUTION NO. 2013-14 — A RESOLUTION OF THE PLANNING COMMISSION OF THE CITY OF ROLLING HILLS GRANTING APPROVAL OF A SITE PLAN REVIEW FOR THE CONSTRUCTION OF AN ATTACHED GARAGE ON A PROPERTY WITH A CONDITION THAT ANY FUTURE CONSTRUCTION ON THE LOT BE REVIEWED BY THE PLANNING CONIMISSION 1N ZONING CASE NO. 844, AT 0 CHESTNUT LANE, (LOT 241 A-1MS), ROLLING HILLS, CA. (TAI�AHASHI). THE PROJECT IS CATEGORICALLY EXEMPT PURSUANT TO THE CALIFORNIA ENVIRONMENTAL QUALITY ACT(CEQA). Mayor Hill introduced the item and asked for staff's comments. Planning Director Schwartz presented the staff report stating that the Planning Commission approved the applicant's request for the addition of 420 sq. ft. attached garage at 0 Chestnut Lane. She noted that typically, this type of addition would not require Planning Commission review but this property has a condition that any further development must be brought before the Planning Commission. She stated that all of the development standards meet the Zoning Code. In response to Councilmember Dieringer regarding the existing catch basin, Planning Director Schwartz stated that as represented on the plan, the drain will be relocated. Following brief discussion, Mayor Pro Tem Lay moved that the City Council receive and file Planning Commission Resolution No. 2013-14 granting approval of the applicant's request in Zoning Case No. 844 at 0 Chestnut Lane. Councilmember Black seconded the motion, which carried without objection. PUBLIC HEARINGS None. OLD BUSINESS None. Minutes . City Council Meeting 10/28/13 -2- NEW BUSINESS None. � , � �. ,� OPEN AGENDA-APPROXIMATELY 8:00 P.M. - PUBLIC COMII�NT WELCOME None. MATTERS FROM THE CITY COUNCIL AND MEETING ATTENDANCE REPORTS None. MATTERS FROM STAFF QUARTERLY SCHEDULE OF INVESTMENTS REPORT FOR THE QUARTER ENDING SEPTEMBER 30, 2013. � Interim City Manager Burrell presented the quarterly investment report for the quarter ending September 30, 2013. The report was received and filed. Mr..Burrell introduced the new City Manager, Ray Cruz. Mr. Cruz thanked the City Council for the opportunity to serve as Rolling Hills' City Manager and thank�d those who provided support in getting where he is today. He introduced his wife, Michele and his family. PUBLIC COMMENT ON CLOSED SESSION AGENDA None. CLOSED SESSION � None. RETURN TO OPEN SESSION None. � ADJOURNMENT Hearing no further business before the City Council, Mayor Hill adjourned the meeting at 7:55 p.m. to a reception to thank Interim City Manager Burrell for his service to the City; to welcome the new City Manager, Ray Cruz; and to congratulate City Clerk Luce on her promotion. The nexf regular meeting of the City Council is scheduled to be held on Monday, November 25, 2013, beginning at 7:30 p.m. in the City Council Chamber at City Hall, 2 Portuguese Bend Road, Rolling Hills, California. � Respectfully submitted, Heidi Luce City Clerk Approved, e . ��� � �= . �� � � Frank E:Hill Mayor Minutes City Council Meeting �oi2si�3 -3-