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11/25/2013MINUTES OF A REGULAR MEETING OF THE CITY COUNCIL OF THE CITY OF ROLLING HILLS, CALIFORNIA MONDAY, NOVEMBER 25, 2013 CALL TO ORDER, A regular meeting of the City Council of the City of Rolling Hills was called to order by Mayor Hill at 7:31 p.m. in the City Council Chamber at City Hall, 2 Portuguese Bend Road, Rolling Hills, California. ROLL CALL Councilmembers Present: Black, Dieringer, Lay, Pieper and Mayor Hill. Councilmembers Absent: None. Others Present: Raymond R. Cruz, City Manager. Michael Jenkins, City Attorney., Yolanta Schwartz, Planning Director. Heidi Luce, City Clerk. Richard Colyear, 35 Crest Road West. Mike Schoettle, 24 Eastfield Drive. Clint Patterson, 22 Georgeff Road. Spencer Karpf, 14 Caballeros Road. Leah Mirsch, 4 Cinchring Road. CONSENT CALENDAR Matters which may be acted upon by the City Council in a single motion. Any Councilmember may request removal of any item from the Consent Calendar causing it to be considered under Council Actions. A. Minutes - Regular Meeting of October 28, 2013. RECOMMENDATION: Approve as presented. B. Payment of Bills. RECOMMENDATION: Approve as presented. C. Financial Statement for the Month of October, 2013. RECOMMENDATION: Approve as presented. D. Allied Recycling Tonnage Report and Greenwaste/Bulky Item Collection Reports for October, 2013. RECOMMENDATION: Receive and file. E. List of 2014 City Council Meeting Dates and City Holidays. RECOMMENDATION: Receive and file. F. ORDINANCE NO. 336 - AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF ROLLING HILILS ADDING CHAPTER 2.06 PERTAINING TO FINANCIAL POWERS TO TITLE 2 OF THE ROLLING HILLS MUNICIPAL CODE. RECOMMENDATION: Second reading, waive full reading and adopt Ordinance. Mayor Pro Tem Lay moved that the City Council approve the items on the consent calendar as presented. Councilmember Pieper seconded the motion, which carried without opposition. COMMISSION ITEMS RESOLUTION NO. 2013-16 - A RESOLUTION OF THE PLANNING COMMISSION OF THE CITY OF ROLLING HILLS GRANTING APPROVAL OF A CONDITIONAL USE PERMIT AND SITE PLAN REVIEW FOR GRADING AND CONSTRUCTION OF A STABLE WITH CORRAL AND GRANTING A VARIANCE TO EXCEED THE MAXIMUM PERMITTED DISTURBANCE OF THE LOT IN ZONING CASE NO. 845 AT 12 JOHNS CANYON ROAD, (LOT 170-A-7MS), (SMITH). THE PROJECT HAS BEEN DETERMINED TO BE EXEMPT PURSUANT TO THE CALIFORNIA ENVIRONMENTAL QUALITY ACT (CEQA). Minutes City Council Meeting 11/25/13 -1- Mayor Hill introduced the item and asked for staff's comments. Planning Director Schwartz reviewed the applicant's request for a Conditional Use Permit and a Variance for a 400 sq. ft. stable and a corral in the rear yard setback at 12 Johns Canyon Road. She stated that the Planning Commission reviewed the applicant's request for the stable and approved it; and the Traffic Commission reviewed the request for a new driveway off Morgan Lane and recommends approval. She stated that the variance is for grading for the driveway to provide access to the stable and to smooth off the terrain and create a more level area for the stable and corral. In response to Councilmember Dieringer's question as to why there is no condition specifically stating that the building shall look like a stable and shall not be used for commercial purposes, Planning Director Schwartz stated that those requirements are specifically listed in the Zoning Code and there is a condition in that resolution requiring that all the requirements of the City's Zoning Codes must be adhered to. In response to Councilmember Black's inquiry as to the location being very close to 2 Morgan Lane and his suggestion that the stable and corral locations be switched, Planning Director Schwartz stated that the applicant originally proposed the locations as Councilmember Black suggested, but at the request of the resident at 2 Morgan Lane they were changed to the current configuration. She also noted that there is a condition that landscape screening between the properties be maintained. Following brief discussion, Councilmember Black moved that the City Council receive and file Planning Commission Resolution No. 2013-16 granting approval of the applicant's request in Zoning Case No. 845 at 12 Johns Canyon Road. Councilmember Pieper seconded the motion, which carried without objection. RESOLUTION NO. 2013-18 - A RESOLUTION OF THE PLANNING COMMISSION OF THE CITY OF ROLLING HILLS GRANTING APPROVAL OF A SITE PLAN REVIEW FOR GRADING AND CONSTRUCTION OF AN ABOVE GRADE DECK AND REQUEST FOR VARIANCES TO EXPORT DIRT FROM THE SITE, TO EXCEED THE MAXIMUM PERMITTED DISTURBANCE AND TO EXCEED THE REQUIREMENT THAT WALLS BE ON THE AVERAGE 2.5 FEET IN HEIGHT IN ZONING CASE NO. 842, 26 CINCHRING ROAD, (LOT 18 -2 -CH), ROLLING HILLS, CA. (BRUNNER). PROJECT HAS BEEN DETERMINED TO BE EXEMPT FROM THE CALIFORNIA ENVIRONMENTAL QUALITY ACT, (CEQA). Mayor Hill recused himself from consideration of this case due to the proximity of his property to the subject property and turned the gavel over to Mayor Pro Tem Lay. Mayor Pro Tem Lay introduced the item and asked for staff's comments. Planning Director Schwartz reviewed the applicant's request for a Site Plan Review for grading, for an above ground deck and for a swimming pool at 26 Cinchring Road. She further reviewed the request for Variances associated with the construction of the walls for the deck and landscaped areas. Following brief discussion concerning the need for the walls, Councilmember Black moved that the City Council receive and file Planning Commission Resolution No. 2013-18 granting approval of the applicant's request in Zoning Case No. 842 at 26 Cinchring Road. Councilmember Dieringer seconded the motion, which carried without objection. Mayor Hill returned to the dais. PUBLIC HEARINGS None. OLD BUSINESS REQUEST FOR AN EXTENSION AND CONSIDERATION OF: RESOLUTION NO. 1156 - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROLLING HILLS GRANTING A SECOND TIME EXTENSION TO A PREVIOUSLY APPROVED PROJECT FOR THE CONSTRUCTION OF A SEWER MAINLINE EXTENSION ALONG JOHNS CANYON ROAD (COLYEAR/COLE). Mayor Hill introduced the item and asked for staff's comments. Planning Director Schwartz stated that the applicant is requesting a six-month extension to construct a sewer mainline extension along Johns Canyon Road (Colyear/Cole). She reviewed the history of the applicant's request and stated that the applicant has been diligently working with the County of Los Angeles to obtain the permits but the Minutes City Council Meeting 11/25/13 -2- County has asked Rancho Palos Verdes to sign :off on the. application because the sewer flow will go through the City of Rancho Palos Verdes. She stated that Rancho Palos Verdes has requested additional time to study the flow going through their City and as such, staff recommends granting the applicant the time extension so that staff can work with the City of Rancho Palos Verdes to address the issue. Mayor Pro Tem Lay moved that the City Council adopt Resolution No. 1156 granting a time extension to a previously approved project for the construction of a sewer mainline extension along Johns Canyon Road. Councilmember Black seconded the motion, which carried without objection. Richard Colyear, 35 Crest Road West addressed the City Council to further explain his request for a time extension. NEW BUSINESS RESOLUTION NO. 1157 - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROLLING HILLS GRANTING APPROVAL OF A FINAL PARCEL MAP NO. 71374, SUBDIVISION NO. 92, ZONING CASE NO. 789, A REQUEST TO SUBDIVIDE ONE SINGLE FAMILY LOT CONSISTING OF 10.16 ACRES INTO TWO (2) -SINGLE FAMILY RESIDENTIAL LOTS LOCATED ALONG POPPY TRAIL ROAD (CJPIA). Mayor Hill introduced the item and asked for staff's comments. Planning Director Schwartz stated that presented for adoption is a Resolution approving the Final Parcel Map for recordation of the Poppy Trail subdivision. She stated that the City Engineer has reviewed the map and deemed it in compliance with the Subdivision Map Act as well as the City's Subdivision Ordinance. Councilmember Black moved that the City Council adopt Resolution No. 1157 granting approval of Final Parcel Map No. 71374, Subdivision No. 92, Zoning Case No. 789. Mayor Pro Tem Lay seconded the motion, which carried without objection. LETTER REGARDING UNDERGROUNDING A PORTION OF EASTFIELD DRIVE AND OUTRIDER ROAD. Mayor Hill introduced the item and asked for staff's comments. City Manager Cruz stated that presented for consideration is a letter from a resident at 24 Eastfield Drive asking for the City's assistance in establishing an underground utility district. He stated that a map, which includes 45 properties, is provided with the staff report and of those properties, 27 have express an interest in participating in the district which represents 60% of the area. He further stated that if the City Council wishes to become involved in the project, the next step would be to request an order of magnitude estimate from Southern California Edison. Following brief discussion, Mayor Pro Tem Lay moved that the City Council receive and file the correspondence from the resident at 24 Eastfield Drive; direct staff to proceed in working with SCE to prepare an order of magnitude estimate for proceeding with the proposed undergrounding project and appropriate funds in the amount $10,000 for the cost to prepare the estimate. Councilmember Black seconded the motion, which carried without objection. CONSIDERATION OF A LETTER TO SOUTHERN CALIFORNIA EDISON (SCE) REQUESTING THAT SCE POSTPONE COMMENCEMENT OF THE EASTFIELD.4KV CUTOVER PROJECT. Mayor Hill introduced the item and asked for staff's comments. City Manager Cruz reviewed Southern California Edison's current plans for the 4kV cutover project on Eastfield Drive and briefly discussed the concerns raised regarding the utilization of funds allocated for this project toward undergrounding instead. Following brief discussion, Mayor Pro Tem Lay moved that the City Council direct staff to prepare and send a letter in support of the Rolling Hills Community Association's request that Southern California Edison postpone commencement of the Eastfield 4kV cutover project with a carbon copy to the CPUC. Councilmember Black seconded the motion, which carried without objection. OPEN AGENDA - APPROXIMATELY 8:00 P.M. - PUBLIC COMMENT WELCOME Richard Colyear, 35 Crest Road West addressed the City Council to suggest that that the City Council Minutes City Council Meeting 11/25/13 -3- Committee meeting information be posted to the City's web site. The City Council directed staff to research the matter and return to the City Council with a recommendation. Mike Schoettle, 24 Eastfield Drive addressed the City Council to suggest that the City put a calendar of events on the City's web site as a location to include the information Mr. Colyear referenced. Clint Patterson, 22 Georgeff Road thanked the City Council for their support for the resident's facing serious SCE issues in the Eastfield area of the City and suggested that the City Council consider the impact residents in other areas may see in the future regarding SCE's plans and offer support to those residents as well should the need arise. MATTERS FROM THE CITY COUNCIL AND MEETING ATTENDANCE REPORTS CONSIDERATION OF A RECOMMENDATION FROM THE PERSONNEL COMMITTEE FOR TWO APPOINTMENTS TO THE PLANNING COMMISSION. Mayor Hill introduced the item. Councilmember Black recused himself from consideration of this case because one of the applicants is a family member and left the dais. Councilmember Pieper reviewed the process for the interviews including the appointment criteria and stated that the Committee recommends the appointment of Jill Smith and Gregg Kirkpatrick to the Planning Commission. Councilmember Dieringer stated that she was present at the interviews but was not permitted to ask questions due to Brown Act requirements. She stated that given the importance of the positions on the Planning Commission, she feels that all of the Councilmembers should have input into the process and be able to participate in the process. She moved that the matter be tabled so that the entire City Council can participate in the process. The motion died for lack of a second. Mayor Pro Tem Lay moved that the City Council approve the Personnel Committee's recommendation to appoint Jill Smith and Greg Kirkpatrick to the Planning Commission for a four-year term. Councilmember Pieper seconded the motion. Mayor Pro Tem Lay stated that he feels that the process for Planning Commission interviews being conducted by the Personnel Committee is appropriate and he has confidence in the Personnel Committee. Councilmember Dieringer moved to amend the motion on the floor to allow Councilmembers to ask questions of the candidate. The motion to amend died for lack of a second. Mayor Hill called for a roll call vote on Mayor Pro Tem Lay's motion to appoint Jill Smith and Gregg Kirkpatrick to the Planning Commission. The motion carried by the following roll call vote: AYES: Councilmember Pieper, Mayor Pro Tem Lay and Mayor Hill. NOES: Councilmember Dieringer. ABSENT: None. ABSTAIN: Councilmember Black (recused). Councilmember Black returned to the dais. Recognizing that there were members of the public that wished to speak, Mayor Hill asked for public comment. Mike Schoettle, 24 Eastfield Drive addressed the City Council to suggest that for future Planning Commission recruitments, the City Council should provide the names of the candidates to the public for input. Spencer Karpf, 14 Caballeros Road addressed the City Council to support Councilmember Dieringer's position and to suggest that the City Council allow for more community involvement. Leah Mirsch, 4 Cinchring Road addressed the City Council as a member of the Planning Commission stating that she feels the appointment process works effectively. CONSIDERATION OF AN APPROPRIATION FOR COUNCIL MEMBER TRAVEL EXPENSES FOR THE CALIFORNIA CONTRACT CITIES 47TH ANNUAL SACRAMENTO LEGISLATIVE ORIENTATION AND THE LEAGUE OF CALIFORNIA CITIES NEW MAYORS AND COUNCIL MEMBERS ACADEMY. Mayor Hill introduced the item and Mayor Pro Tem Lay moved that the City Council approve an Minutes City Council Meeting 11/25/13 -4- appropriation in the amount of $3,219 for Council Member travel expenses for the Contract Cities Legislative Orientation and, the League of California .Cities New Mayors and Council Members Academy. Councilmember Pieper seconded' the motion. Following brief discussion the motion carried without objection. UPDATE ON THE NOVEMBER 14, 2013 PALOS VERDES PENINSULA REGIONAL LAW ENFORCEMENT COMMITTEE MEETING (ORAL REPORT). Councilmember Dieringer provided an update on the discussions from the November 14th Palos Verdes Peninsula Regional Law Committee Meeting. She noted that the Sheriff's Dept. is seeing a lot of crimes of opportunity.and they are doing outreach to try to address this issue. OTHER COMMENTS Mayor Hill mentioned that the City of Rolling Hills Estates will be recognizing outgoing Councilmember Suzy Seamans on Tuesday, December 10th during a City Council meeting and stated that he will attend to present her with certificate in recognition of her service. He suggested that those who are able to attend should. He also mentioned that he and Mayor Pro Tem Lay attended the League of Women Voters Reception for Elected Officials and urged the other Councilmembers to attend in the future. Mayor Hill also mentioned that Mayor Hofmann from the City of Lawndale recently passed away and he would like to close the meeting in his honor. MATTERS FROM STAFF None. PUBLIC COMMENT ON CLOSED SESSION AGENDA None. CLOSED SESSION None. RETURN TO OPEN SESSION None. FMIXINP-IRI UTA", Hearing no further business before the City Council, Mayor Hill adjourned the meeting at 8:46 p.m. in memory of City of Lawndale Mayor Harold E. Hofinann. The next regular meeting of the City Council is scheduled to be held on Monday, December 9, 2014, beginning at 7:30 p.m. in the City Council Chamber at City Hall, 2 Portuguese Bend Road, Rolling Hills, California. Approved, Fra E. Hill Mayor Minutes City Council Meeting 11/25/13 Respectfully submitted, 48"V) Heidi Luce. City Clerk -5-