1/13/2014 MINUTES OF
A REGULAR MEETING
OF THE �
CITY COUNCIL OF THE
CITY OF ROLLING HILLS, CALIFORNIA
MONDAY;JANUARY 13, 2014
CALL TO ORDER
A regular meeting of the City Council of the City of Rolling Hills was called to order by Mayor Hill at
7:32 p.m. in the City Council Chamber at City Hall, 2 Portuguese Bend Road, Rolling Hills, California.
ROLL CALL �
Councilmembers Present: Black, Dieringer, Lay, Pieper and Mayor Hill.
Councilmembers Absent: None.
Others Present: Raymond R. Cruz, City Manager.
Michael Jenkins, City Attorney.
Heidi Luce, City Clerk.
Marcia Gold, 9 Flying Mane Road.
Lt. Vicki Stuckey, Lomita Sherif�'s Station.
Richard Colyear, 35 Crest Road West.
CONSENT CALENDAR
Matters which may be acted upon by the City Council in a single motion. Any Councilmember may
request removal of any item from the Consent Calendaz causing it to be considered under Council
Actions. �
A. Minutes -Regular Meeting of November 25, 2013.
RECOIVIlI�NDATION: Approve as presented.
B. Payment of Bills.
RECOMIVIENDATION: Approve as presented.
C. Allied Recycling Tonnage Report for November, 2013.
RECONIlVIENDATION: Receive and file.
D. Consideratiori of the City Council Approved Vendor List.
RECOMI��NDATION: Approve as presented.
E. Consideration of Fiscal-Year 2014/2015 Budget Preparation Calendar.
RECOMI��NDATION: Approve as presented.
Councilmember Dieringer moved that the City Council approve the items on the consent calendar as
presented. lVlayor Pro Tem Lay seconded the motion, which carried without opposition.
COMIVIISSION ITEMS
None.
PUBLIC HEARINGS
None.
OLD BUSINESS
None. �
NEW BUSINESS
PROPOSAL TO APPROVE A NEW FIVE-YEAR MUNCIPAL LAW ENFORCEMENT
SERVICES AGREEMENT BETWEEN THE CITY OF ROLLING HILLS AND THE
COUNTY OF LOS ANGELES.
Mayor Hill introduced the item and asked for staff's comments. City Manager Cruz presented the staff
Minutes
City Council Meeting
Ol/13/14 -1-
report stating that in order to have the Los Angeles County Sheriff's Dept. be the City's law
enforcement agency, a five-year contract is required. He stated that the present agreement expires on
June 30, 2014 and the California Contract Cities Association appointed a committee of City Managers to
negotiate the new contract with the Sheriff's Dept. He stated that agreement presented for consideration
is based on those negotiations but does not provide the specific details regarding deployment of
resources. He commented that specifics regarding deployment will be determined as a part of the
Regional Law Enforcement Committee discussions among the three contracting cities on the Peninsula.
He stated that the City's options are to develop its own police department, contract with another agency
or to approve the agreement as recommended.
Councilmember Black stated that the agreement states that the rates are included as Attachment A but
that attachment is not included with the agreement and he does not feel comfortable voting to approve
the agreement without the costs.
City Manager Cruz stated that the City currently pays $304,000 annually for Sheriff's Dept. services and
that in late February, the City will be provided with the approximate rate increase percentage for the
next fiscal year.
Mayor Pro Tem Lay commented that the agreement takes effect in July and by that time, Attachment A
will be included. He stated that if the City does not want to sign the agreement then it will have to begin
looking for a new police department.
City Attorney Jenkins stated that the contract has been negotiated by the California Contract Cities
Association on behalf of all of the contract cities and they have asked all of the cities that intend to
contract with the Sheriff's Dept. to execute the agreement by the end of January so that the Sherriff's
Dept. can know how many agencies will be contracting with them. He stated that the contract has a
provision that allows for the City to give 60 days notice of termination in the event of any increase in
rates. He further stated that the contract also allows termination upon 180 days notice for other reason so
essentially, it is a 180-day contract. He stated that he agrees with Councilmember Black that it is
presumptuous of the Sheriff's Dept. to ask the City to sign the agreement without giving the costs.
Councilmember Dieringer recused herself from consideration of this item because her spouse has a
contract with the Los Angeles County Sheriffls Dept. and left the dais.
Mayor Hill asked for public comments.
Marcia Gold, 9 Flying Mane Road addressed the City Council stating that she shares Councilmember
Black's concern and she would like to know what the costs are going to be. She further asked if a public
meeting was held concerning the contract negotiations and if the City is receiving the monthly detailed
invoices.
City Manager Cruz responded that meetings were held with the Sheriff's Dept. and the Contract Cities'
City Managers group and asked Lt. Vicki Stuckey with the Lomita Station of the Sheriff's Dept. to
address the question regarding invoices.
Lt. Stuckey confirmed that the City is sent an invoice each month which provides the actual minutes of
service allocated to the City for the given month.
In response to Mrs. Gold's inquiry as to where the income from traffic violations goes, City Manager
Cruz responded that it goes to the General Fund, but he is awaiting confirmation as to what percentage
the City actually receives.
Following discussion, Mayor Pro Tem Lay moved that the City Council approve the 2014 Municipal
Law Enforcement Services Agreement by and between the County of Los Angeles and the City of
Rolling Hills and direct the Mayor, City Attorney and City Clerk to execute the agreement on behalf of
the City of Rolling Hills. Councilmember Pieper seconded the motion, which carried by the following
roll call vote:
AYES: Councilmembers Lay,Pieper and Mayor Hill:
NOES: Councilmember Black. �
ABSENT: None.
ABSTAIN: Councilmember Dieringer(recused).
Minutes
City Council Meeting
O1/13/14 -2-
. _ _ . - ,. �- „ �,
Councilmember Dieringer returned to the dais.
OPEN AGENDA-APPROXIMATELY 8:00 P.M. -PUBLIC COMIVIENT WELCOME
{
Richard Colyear, 35 Crest Road West addressed the City Council regarding the status of the sewer ,
mainline extension project along Johns Canyon Road. He stated.that the County informed them that the
City has the authority to issue the permits for them to build the sewer mainline extension and laterals but
only the County has authority to issue permits to allow them to hook up to the mainline. He sated that
they will be coming to the City to request that the City issue the permits to build the sewer mainline �
extension.
MATTERS FROM THE CITY COUNCIL AND MEETING ATTENDANCE REPORTS
Councilmember Pieper mentioned there is a group of residents on Middleridge Lane North interested in
pursuing connecting to the sewer system.
Mayor Pro Tem Lay suggested that when we receive a Press Release from the Sheriff's Dept. that we
share that information with the residents through the citywide newsletter.
Councilmember Dieringer suggested that the City coordinate with the Community Association to
address resident concerns regarding Southern California Edison and to pursue undergrounding options.
Discussion ensued concerning SCE and undergrounding.
City Manager Cruz mentioned that a letter was received from the Rolling Hills Community Association
requesting that a joint meeting be scheduled to address resident concerns related to SCE/undergrounding
issues. The City Council directed staff to work with the RHCA manager to refine the discussion topic ;
and schedule the meeting. ,
MATTERS FROM STAFF
CONSIDERATION OF PROVIDING FOR THE ELECTRONIC DISTRIBUTION OF
AGENDA MATERIALS TO THE CITY COUNCIL.
Mayor Hill introduced the item and asked for staff s comments. City Manager Cruz stated that based on
discussion in July regarding electronic distribution of the City Council agenda packet staff was asked to
collect data over a six-month period for doing that. City Clerk Luce stated that based on data collected '
over the last six months, staff estimates an annual cost of$263 to create the electronic agenda packet.
She further stated that the availability of an electronic agenda packet is not intended to replace the hard
copy, but rather complement it for those Councilmembers that also wish to obtain it digitally. Following
brief discussion, the City Council directed staff to provide for the electronic distribution of agenda �
materials to the City Council upon request.
CONSIDERATION .OF USING THE CALENDAR FUNCTION ON THE CITY WEB SITE
FOR ADDITIONAL POSTING OF CITY COUNCIL COMMITTEE MEETING DATES.
Mayor Hill introduced the item and asked for staff's comments. City Clerk Luce stated that based on '
public comment at the November 25, 2013 City Council meeting, staff was asked to look into using the
calendar. function on the City Web site as an additional means of posting City Council Committee
meeting dates. She stated that the staff report outlines and shows examples of how the calendar can be ;
used to accomplish that objective at no additional cost other that the minimal staff time it would take to �
add the meetings. Following brief discussion, the City Council directed staff to proceed with using the
calendar function on the City web site for additional posting of City Council Committee meeting dates.
PUBLIC COMMENT ON CLOSED SESSION AGENDA
None.
CLOSED SESSION � �
None.
Minutes r
City Council Meeting ,
01/13/14 -3-
;
RETURN TO OPEN SESSION
None.
ADJOURNMENT
Hearing no further business before the City Council, Mayor Hill adjourned the meeting at 8:20 p.m. in
memory of long time residents Don Gales, Malcolm Smith and Cherie Bennett. The next regular
meeting of the City Council is scheduled to be held on Monday, January 27, 2014, beginning at 7:30
p.m. in the City Council Chamber at City Hall, 2 Portuguese Bend Road, Rolling Hills, California.
Respectfully submitted,
Heidi Luce
City Clerk
Approved,
.
'V �
Frank E. Hill
Mayor
�
,
Minutes
City Council Meeting
O1/13/14 -4-