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1/27/2014 MINUTES OF A REGULAR MEETING OF THE CITY COUNCIL OF THE CITY OF ROLLING HII,LS, CALIFORNIA MONDAY,JANUARY 27,2014 CALL TO ORDER A regular meeting of the City Council of the City of Rolling Hills was called to order by Mayor Hill at 7:32 p.m. in the City Council Chamber at City Hall, 2 Portuguese Bend Road,Rolling Hills, California. , ROLL CALL Councilmembers Present: Black, Dieringer, Lay, Pieper and Mayor Hill. Councilmembers Absent: None. Others Present: Raymond R. Cruz, City Manager. Michael Jenkins, City Attorney. Yolanta Schwartz, Planning Director. Heidi Luce, City Clerk. Terry Shea, Finance Director. Kristen Raig,RHCA Manager. Marcia Schoettle, 24 Eastfield Drive. Clint Patterson, 22 Georgeff Road. Sean Bennett, 2 W�lliamsburg Lane. CONSENT CALENDAR Matters which may be acted upon by the City Council in a single motion. Any Councilmember may request removal of any item from the Consent Calendar causing it to be considered under Council Actions. . A. Minutes -Regular Meeting of January 13, 2014. RECOMI��NDATION: Approve as presented. B. Payment of Bills. . �RECOMII�NDATION: Approve as presented. C. Financial Statement for the Months of November and December, 2013. RECOMMENDATION: Approve as presented. D. Allied Recycling Tonnage Report for December, 2013. RECOMIVVI�NDATION: Receive and file. E. City Council FinanceBudgetlAudit Committee meeting notes of January 13, 2014 REC011��NDATION: Receive and file. F. Consideration of the dates of May 10 (greenwaste) and May 17 (bulky items) for the 2014 Annual Spring Clean-up; and the date of May 24, 2014 for the Spring Shred Day as proposed in the attached correspondence from Allied Waste. RECOMMENDATION: Approve as presented. Councilmember Black moved that the City Council approve the items on the consent calendar as presented. Mayor Pro Tem Lay seconded the motion, which carried without opposition. COMMISSION ITEMS None. � PUBLIC HEARINGS None. OLD BUSINESS None. Minutes City Council Meeting o�i2v�a -1- NEW BUSINESS CONSIDERATION OF THE 2012-2413 ANNUAL FINANCIAL AUDIT. Mayor Hill introduced the item and asked for staff s comments. Finance Director Shea presented the 2013-2014 Comprehensive Annual Financial Audit prepared by the City's auditor, Lance, Soll, Lunghard. He stated that the auditors were at the City in November for their year-end field work and completed the report in mid-December. Subsequently, the Audit Committee met with the auditor and was provided a detailed review of the audit details. He stated that the auditor issued an unmodified opinion, which is the highest level of assurance a City can get; and there were no findings or recommendations as a result of the internal control testing that was performed. Finance Director Shea then reviewed the financial statements including the balances in the various City funds. In response to Councilmember Black, Finance Director Shea confirmed that in 2015 the City will.have accrue its unfunded pension liability. Following discussion, Councilmember Dieringer moved that the City Council receive and file the 2012- 2013 Comprehensive Annual Financial Report. Mayor Pro Tem Lay seconded the motion which carried without objection. PROPOSAL TO APPROVE AND APPROPRIATE FUNDS TO MODIFY LANDSCAPING ADJACENT TO THE ROLLING HILLS COMMUNITY ASSOCIATION BUILDING. Mayor Hill introduced the item. Mayor Pro Tem Lay moved the item but there was no second. In response to Councilmember Dieringer's inquiry as to the basis for the $2,500 cost estimate for the project, Kristen Raig, RHCA Manager stated that it is a rough estimate and once the project is approved the RHCA will reguest bids for the work. Ms. Raig reviewed the request stating that there is currently no safe place for visitors that come on horseback to wait while their questions are being answered at the Association office or at City Hall. Discussion ensued concerning the location of the hitching post and the cost of the project,the process for obtaining bids and the cost for maintenance. Following discussion, Mayor Pro Tem Lay moved that the City Council appropriate funds in the amount of$1,250 to modify the landscaping adjacent to the RHCA Building to add a hitching post and to direct staff to work with the Association to finalize the location. Councilmember Black seconded the motion. Following discussion, Councilmember Dieringer moved to amend the motion to have City staff involved in the bid process. The motion to amend failed. Mayor Hill called the question on the original motion which carried without objection. OPEN AGENDA-APPROXIMATELY 8:00 P.M. -PUBLIC COMMENT WELCOME Marcia Schoettle, 24 Eastfield Drive addressed the City Council to express concern about the SCE upgrade project that is taking place on Eastfield Drive and Chuckwagon Road. She asked for the City's help in moving forward with the proposed undergrounding district that she presented to the City Council previously because she is getting no assistance from Southern California Edison. Clint Patterson, 22 Georgeff Road addressed the City Council on behalf of Caballeros to thank the City Council for its support of the hitching post project and its continued support for Caballeros; and on a personal note, he thanked the City Council for its support of the community as a whole in addressing the undergrounding challenges. Sean Bennett, 2 Williamsburg Lane addressed the City Council to express concern regarding Southern California Edison not completing the work they start. He commented that there are poles that were left in a canyon and that the project on Crest Road was completed,but the landscaping was not done. MATTERS FROM THE CITY COUNCIL AND MEETING ATTENDANCE REPORTS Councilmember Dieringer provided an oral report on her attendance at the California Contract Cities Legislative Orientation Meeting in Sacramento on January 5-7, 2014 and the League of California Cities New Mayors and Councilmembers Academy in Sacramento on January 22-24, 2014. Councilmember Dieringer also suggested the City research the legal basis that allows Southern California Edison to do work in the City and what oversight is available. Discussion ensued concerning Minutes City Council Meeting O 1/27/14 -2- various Edison issues and it was suggested that City staff, along with the other Peninsula Cities, work with the legislators to address the Edison issues. Mayor Pro Tem Lay mentioned that he will not be in attendance at the February 10, 2014 City Council meeting. MATTERS FROM STAFF ' QUARTERLY SCHEDULE OF INVESTMENTS REPORT FOR THE QUARTER ENDING ' DECEMBER 31, 2013. Finance Director Shea presented the investment report for the quarter ending December 31, 2013. The report was received and filed. WILLDAN ANNUAL UPDATE (ORAL). Planning Director Schwartz provided an update on the number of projects for which Willdan is currently providing Building & Safety services in the City. She stated that since 2008, Willdan has processed 17 projects—of which 8 are completed, 2 are in plan check and 7 are under construction currently and there have been no complaints and that for plan check, they are three to four weeks faster than the Counry. As an oral report, City Manager Cruz mentioned that the proposed dates for the Joint Meeting between the RHCA and City Council to discuss undergrounding of overhead lines appear to have conflicts so staff proposes that the meeting be held as the only agenda item at the regular City Council meeting scheduled for Monday, February 24, 2014. The City Council agreed to that date for the Joint Meeting. PUBLIC COMI��NT ON CLOSED SESSION AGENDA ' None. CLOSED SESSION None. RETURN TO OPEN SESSION None. ADJOURNMENT Hearing no further business before the City Council, Mayor Hill adjourned the meeting at 8:34 p.m. The next regular meeting of the City Council is scheduled to be held on Monday, February 10, 2014, beginning at 7:30 p:m. in the City Council Chamber at City Hall, 2 Poriuguese Bend Road, Rolling Hills, California. Respectfully submitted, . , � Heidi Luce City Clerk Approved, . � . � � Frank . Hill Mayor Minutes � City Council Meeting o�i2�iia -3-