3/24/2014MINUTES OF
A REGULAR MEETING
OF THE
CITY COUNCIL OF THE
CITY OF ROLLING HILLS, CALIFORNIA
MONDAY, MARCH 24, 2014
CALL TO ORDER
A regular meeting of the City Council of the City of Rolling Hills was called to order by Mayor Hill at
7:35 p.m. in the City Council Chamber at City Hall, 2 Portuguese Bend Road, Rolling Hills, California.
ROLL CALL
Councilmembers Present: Dieringer, Lay and Mayor Hill.
Councilmembers Absent: Black and Pieper (excused).
Others Present: Raymond R. Cruz, City Manager.
Michael Jenkins, City Attorney.
Yolanta Schwartz, Planning Director.
Terry Shea, Finance Director.
Heidi Luce, City Clerk.
Captain Blaine Bolin, Los Angeles County Sheriff's Dept.
Battalion Chief Carl Flores, Los Angeles County Fire Dept.
Sean Bennett, 2 Williamsburg Lane.
CONSENT CALENDAR
Matters which may be acted upon by the City Council in a single motion. Any Councilmember may
request removal of any item from the Consent Calendar causing it to be considered under Council
Actions.
A. Minutes - Regular Meeting of March 10, 2014.
RECOMMENDATION: Approve as presented.
B. Payment of Bills.
RECOMMENDATION: Approve as presented.
C. Financial Statement for the Months of February, 2014.
RECOMMENDATION: Approve as presented.
D. Allied Recycling Tonnage Report for February 2014.
RECOMMENDATION: Receive and file.
E. City Council Finance/Budget/Audit Committee meeting notes of March 10, 2014
RECOMMENDATION: Receive and file.
F. CONSIDERATION OF THE CITY OF ROLLING HILLS INVESTMENT POLICY;
FINANCIAL, BUDGET AND DEBT POLICIES; FUND BALANCE POLICY; AND
RESOLUTION NO. 953 — ASSET CAPITALIZATION POLICY. (NO CHANGES
PROPOSED).
RECOMMENDATION: Receive and file.
G. RESOLUTION NO. 1159 — A RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF ROLLING HILLS GRANTING A THIRD TIME EXTENSION TO A
PREVIOUSLY APPROVED PROJECT FOR THE CONSTRUCTION OF A SEWER
MAINLINE EXTENSION ALONG JOHNS CANYON ROAD.
RECOMMENDATION: Approve as presented.
Councilmember Dieringer moved that the City Council approve the items on the consent calendar as
presented. Mayor Pro Tem Lay seconded the motion, which carried without objection.
CITY COUNCIL REORGANIZATION
Mayor Hill nominated Mayor Pro Tem Lay to serve as Mayor for the 2014-2015 term. Councilmember
Dieringer seconded the nomination, which carried without objection.
Mayor Lay nominated Councilmember Pieper to serve as Mayor Pro Tem for the 2014-2015 term given
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his prior service to the community specifically his service on the Planning Commission. Councilmember
Hill seconded the nomination. Councilmember Dieringer commented that other cities use a more
objective criteria, such as who received the most votes when determining who is selected and suggested
that in the future, the matter be agendized to determine a protocol for such situations. Following brief
discussion, the motion carried without objection.
PRESENTATION TO MAYOR HILL IN RECOGNITION OF HIS SERVICE DURING HIS
2013-2014 TERM AS MAYOR
Mayor Lay presented outgoing Mayor Hill with a plaque in recognition of his service as Mayor and
thanked him for his service to the City.
COMMENTS FROM 2013-2014 MAYOR
Outgoing Mayor Hill thanked the City Council, staff and residents for their support during his term as
Mayor. He stated that it has been an honor and a privilege to serve the community and noted that a
major accomplishment during the prior year was hiring the new City Manager.
COMMENTS FROM 2014-2015 MAYOR
Mayor Lay thanked the City Council, staff and residents and said that he is looking forward to the
coming year as Mayor. Mayor Lay adjourned the meeting for a brief reception at 7:45 p.m.
Recess for Reception
Mayor Lay called the meeting back to order at 7:57 p.m. He stated that if there is no objection, Item 14A
pertaining to the 2014/2015 budget preparation documents will be taken out of order. Hearing no
objection, he so ordered.
MATTERS FROM STAFF
FY 2014/2015 BUDGET PREPARATION DOCUMENTS
(1) FY 2013/2014 YEAR-END REVENUE AND EXPENDITURE PROJECTIONS.
(2) FY 2014/2015 CONSUMER PRICE INDEX (CPI) ADJUSTMENT FOR BUDGET AND
SOLID WASTE COLLECTION SERVICES.
Finance Director Shea presented the current fiscal year year-end revenue and expenditure projections
which included revenue and expenses through February 2014. He stated that a surplus of $100,000 is
projected for the end of the year and reviewed the areas in the budget that account for the difference. He
also stated that Allied is requesting a 1.33% increase in solid waste collection service fees and that the
number has been verified and is within the amount allowed in the current agreement. The report was
received and filed.
Mayor Lay stated that if there are no objections, Item 13A pertaining to the committee assignments will
also be taken out of order. Hearing no objection, he so ordered.
MATTERS FROM THE CITY COUNCIL
DISCUSSION AND CONSIDERATION OF THE 2014-2015 CITY COUNCIL COMMITTEE
ASSIGNMENTS AND CITY OF ROLLING HILS REPORT OF PUBLIC OFFICIAL
APPOINTMENTS — CALIFORNIA FAIR POLITICAL PRACTICES COMMISSION FORM
806 (ORAL REPORT).
Mayor Lay stated that the delegate to the Santa Monica Bay Restoration Commission Watershed
Advisory Council has submitted his resignation and he proposes that Paul Grubs, who has served as
alternate to that committee and has previously participated in the meetings, be appointed as the delegate.
Following brief discussion, Councilmember Hill moved that the City Council appoint Paul Grubs to
serve as the delegate to the Santa Monica Bay Restoration Commission Watershed Advisory Council.
Councilmember Dieringer seconded the motion which carried without objection. Mayor Lay
congratulated Mr. Grubs and asked that he report back to the City Council with regard to the happenings
at the meetings he attends.
Mayor Lay presented the remainder of the draft City Council Committee assignments for the City
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Council's review and stated that given no objections, the assignments will be presented for approval at
the next meeting of the City Council.
COMMISSION ITEMS
PROPOSAL AND REQUEST FOR FUNDS FROM RESIDENTS ON WILLIAMSBURG
LANE TO INITIATE A STUDY TO UNDERGROUND UTILITY LINES.
Mayor Lay introduced the item and asked for staff's comments. City Manager Cruz stated that Sean
Bennett of 2 Williamsburg Lane has met with staff several times regarding a potential utility
undergrounding assessment district on Williamsburg Lane. He further stated that on March 10`h, as
petition was submitted to the City which contained 13 property owners along Williamsburg Lane
showing interest in undergrounding the utility lines and requesting that the City support this
undergrounding effort. He stated that if the Council wishes to support the residents in this effort, the
next step would be to ask Southern California Edison as well as the other utilities for a rough order of
magnitude cost estimate for the project. He stated that there is no cost associated with obtaining the
estimates and upon receiving the estimates, the residents could decide if and how they wish to proceed.
Recognizing the City Council's endorsement of such efforts, staff was directed to provide support as
necessary for the efforts toward undergrounding of the utility lines on Williamsburg Lane including
contacting Edison, Verizon, Cox and other utility companies to prepare a preliminary estimate for
undergrounding of utility lines.
CONSIDERATION OF A NOMINATION FOR THE 49TH ANNUAL OLDER AMERICANS
RECOGNITION DAY AWARDS PROGRAM.
Mayor Lay introduced the item stating the Councilmember Dieringer proposes to nominate V'Etta
Virtue and has provided information on her service to the City which includes 31 years on the Traffic
Commission. Following brief discussion, Councilmember Dieringer moved that the City Council
nominate V'Etta Virtue for Older Americans Recognition Awards program. Councilmember Hill
seconded the motion, which carried without objection.
OPEN AGENDA - APPROXIMATELY 8:00 P.M. - PUBLIC COMMENT WELCOME
Sean Bennett, 2 Williamsburg Lane addressed the City Council regarding poles left in Blackwater
Canyon by Southern California Edison. Mr. Bennett suggested that the City be more stringent in
requiring that SCE see their project through to completion including re -vegetating the areas they disturb.
The City Manager was directed to follow-up with Mr. Bennett concerning the matter.
MATTERS FROM THE CITY COUNCIL AND MEETING ATTENDANCE REPORTS (cont.)
DISCUSSION AND CONSIDERATION OF THE 2014-2015 CITY COUNCIL COMMITTEE
ASSIGNMENTS AND CITY OF ROLLING HILS REPORT OF PUBLIC OFFICIAL
APPOINTMENTS — CALIFORNIA FAIR POLITICAL PRACTICES COMMISSION FORM
806 (ORAL REPORT).
Mayor Lay presented the remainder of the draft City Council Committee assignments for the City
Council's review and stated that given no objections, the assignments will be presented for approval on
the consent calendar at the next meeting of the City Council.
Mayor Lay commented that the Mayor's roll is simply to preside over the meeting and each
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None.
PUBLIC HEARINGS
None.
OLD BUSINESS
None.
NEW BUSINESS
PROPOSAL AND REQUEST FOR FUNDS FROM RESIDENTS ON WILLIAMSBURG
LANE TO INITIATE A STUDY TO UNDERGROUND UTILITY LINES.
Mayor Lay introduced the item and asked for staff's comments. City Manager Cruz stated that Sean
Bennett of 2 Williamsburg Lane has met with staff several times regarding a potential utility
undergrounding assessment district on Williamsburg Lane. He further stated that on March 10`h, as
petition was submitted to the City which contained 13 property owners along Williamsburg Lane
showing interest in undergrounding the utility lines and requesting that the City support this
undergrounding effort. He stated that if the Council wishes to support the residents in this effort, the
next step would be to ask Southern California Edison as well as the other utilities for a rough order of
magnitude cost estimate for the project. He stated that there is no cost associated with obtaining the
estimates and upon receiving the estimates, the residents could decide if and how they wish to proceed.
Recognizing the City Council's endorsement of such efforts, staff was directed to provide support as
necessary for the efforts toward undergrounding of the utility lines on Williamsburg Lane including
contacting Edison, Verizon, Cox and other utility companies to prepare a preliminary estimate for
undergrounding of utility lines.
CONSIDERATION OF A NOMINATION FOR THE 49TH ANNUAL OLDER AMERICANS
RECOGNITION DAY AWARDS PROGRAM.
Mayor Lay introduced the item stating the Councilmember Dieringer proposes to nominate V'Etta
Virtue and has provided information on her service to the City which includes 31 years on the Traffic
Commission. Following brief discussion, Councilmember Dieringer moved that the City Council
nominate V'Etta Virtue for Older Americans Recognition Awards program. Councilmember Hill
seconded the motion, which carried without objection.
OPEN AGENDA - APPROXIMATELY 8:00 P.M. - PUBLIC COMMENT WELCOME
Sean Bennett, 2 Williamsburg Lane addressed the City Council regarding poles left in Blackwater
Canyon by Southern California Edison. Mr. Bennett suggested that the City be more stringent in
requiring that SCE see their project through to completion including re -vegetating the areas they disturb.
The City Manager was directed to follow-up with Mr. Bennett concerning the matter.
MATTERS FROM THE CITY COUNCIL AND MEETING ATTENDANCE REPORTS (cont.)
DISCUSSION AND CONSIDERATION OF THE 2014-2015 CITY COUNCIL COMMITTEE
ASSIGNMENTS AND CITY OF ROLLING HILS REPORT OF PUBLIC OFFICIAL
APPOINTMENTS — CALIFORNIA FAIR POLITICAL PRACTICES COMMISSION FORM
806 (ORAL REPORT).
Mayor Lay presented the remainder of the draft City Council Committee assignments for the City
Council's review and stated that given no objections, the assignments will be presented for approval on
the consent calendar at the next meeting of the City Council.
Mayor Lay commented that the Mayor's roll is simply to preside over the meeting and each
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Councilmember is equal in their vote and in their ability to request that a matter be agendized for
discussion. He reminded the City Council that when matters are presented under Public Comment, there
may be no action taken on those items and if a Councilmember wished to agendize a matter, it should be
brought up during Matters from the City Council to determine if the matter should be agendized.
In response to Councilmember Dieringer, City Attorney Jenkins stated that he will have a draft memo
pertaining to the City's authority over Southern California Edison within the next couple of days.
MATTERS FROM STAFF (cont.)
City Manager Cruz mentioned that Councilmember Dieringer has suggested that he attend the RHCA
meeting pertaining to the gate issue. Following brief discussion, given the importance of keeping
separation between the City and the RHCA it was decided that the City Manager should only attend the
RHCA meetings when it is a Town Hall meeting.
City Manager Cruz mentioned that Mayor Pro Tem Pieper requested that the City Council discuss
coyote control alternatives. Staff was directed to prepare brief summary of options for City Council to
determine if they want to agendize the matter for discussion.
PUBLIC COMMENT ON CLOSED SESSION AGENDA
None
CLOSED SESSION
None.
RETURN TO OPEN SESSION
None
ADJOURNMENT
Hearing no further business before the City Council, Mayor Lay adjourned the meeting at 8:30 p.m. The
next regular meeting of the City Council is scheduled to be held on Monday, April 14, 2014 beginning at
7:30 p.m. in the City Council Chamber at City Hall, 2 Portuguese Bend Road, Rolling Hills, California.
Respectfully submitted,
Heidi Luce
City Clerk
Approved,
J
B. Allen Lay
Mayor
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