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3/24/2014MINUTES OF A REGULAR MEETING OF THE CITY COUNCIL OF THE CITY OF ROLLING HILLS, CALIFORNIA MONDAY, MARCH 24, 2014 CALL TO ORDER A regular meeting of the City Council of the City of Rolling Hills was called to order by Mayor Hill at 7:35 p.m. in the City Council Chamber at City Hall, 2 Portuguese Bend Road, Rolling Hills, California. ROLL CALL Councilmembers Present: Dieringer, Lay and Mayor Hill. Councilmembers Absent: Black and Pieper (excused). Others Present: Raymond R. Cruz, City Manager. Michael Jenkins, City Attorney. Yolanta Schwartz, Planning Director. Terry Shea, Finance Director. Heidi Luce, City Clerk. Captain Blaine Bolin, Los Angeles County Sheriff's Dept. Battalion Chief Carl Flores, Los Angeles County Fire Dept. Sean Bennett, 2 Williamsburg Lane. CONSENT CALENDAR Matters which may be acted upon by the City Council in a single motion. Any Councilmember may request removal of any item from the Consent Calendar causing it to be considered under Council Actions. A. Minutes - Regular Meeting of March 10, 2014. RECOMMENDATION: Approve as presented. B. Payment of Bills. RECOMMENDATION: Approve as presented. C. Financial Statement for the Months of February, 2014. RECOMMENDATION: Approve as presented. D. Allied Recycling Tonnage Report for February 2014. RECOMMENDATION: Receive and file. E. City Council Finance/Budget/Audit Committee meeting notes of March 10, 2014 RECOMMENDATION: Receive and file. F. CONSIDERATION OF THE CITY OF ROLLING HILLS INVESTMENT POLICY; FINANCIAL, BUDGET AND DEBT POLICIES; FUND BALANCE POLICY; AND RESOLUTION NO. 953 — ASSET CAPITALIZATION POLICY. (NO CHANGES PROPOSED). RECOMMENDATION: Receive and file. G. RESOLUTION NO. 1159 — A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROLLING HILLS GRANTING A THIRD TIME EXTENSION TO A PREVIOUSLY APPROVED PROJECT FOR THE CONSTRUCTION OF A SEWER MAINLINE EXTENSION ALONG JOHNS CANYON ROAD. RECOMMENDATION: Approve as presented. Councilmember Dieringer moved that the City Council approve the items on the consent calendar as presented. Mayor Pro Tem Lay seconded the motion, which carried without objection. CITY COUNCIL REORGANIZATION Mayor Hill nominated Mayor Pro Tem Lay to serve as Mayor for the 2014-2015 term. Councilmember Dieringer seconded the nomination, which carried without objection. Mayor Lay nominated Councilmember Pieper to serve as Mayor Pro Tem for the 2014-2015 term given Minutes City Council Meeting 03/24/14 -1- his prior service to the community specifically his service on the Planning Commission. Councilmember Hill seconded the nomination. Councilmember Dieringer commented that other cities use a more objective criteria, such as who received the most votes when determining who is selected and suggested that in the future, the matter be agendized to determine a protocol for such situations. Following brief discussion, the motion carried without objection. PRESENTATION TO MAYOR HILL IN RECOGNITION OF HIS SERVICE DURING HIS 2013-2014 TERM AS MAYOR Mayor Lay presented outgoing Mayor Hill with a plaque in recognition of his service as Mayor and thanked him for his service to the City. COMMENTS FROM 2013-2014 MAYOR Outgoing Mayor Hill thanked the City Council, staff and residents for their support during his term as Mayor. He stated that it has been an honor and a privilege to serve the community and noted that a major accomplishment during the prior year was hiring the new City Manager. COMMENTS FROM 2014-2015 MAYOR Mayor Lay thanked the City Council, staff and residents and said that he is looking forward to the coming year as Mayor. Mayor Lay adjourned the meeting for a brief reception at 7:45 p.m. Recess for Reception Mayor Lay called the meeting back to order at 7:57 p.m. He stated that if there is no objection, Item 14A pertaining to the 2014/2015 budget preparation documents will be taken out of order. Hearing no objection, he so ordered. MATTERS FROM STAFF FY 2014/2015 BUDGET PREPARATION DOCUMENTS (1) FY 2013/2014 YEAR-END REVENUE AND EXPENDITURE PROJECTIONS. (2) FY 2014/2015 CONSUMER PRICE INDEX (CPI) ADJUSTMENT FOR BUDGET AND SOLID WASTE COLLECTION SERVICES. Finance Director Shea presented the current fiscal year year-end revenue and expenditure projections which included revenue and expenses through February 2014. He stated that a surplus of $100,000 is projected for the end of the year and reviewed the areas in the budget that account for the difference. He also stated that Allied is requesting a 1.33% increase in solid waste collection service fees and that the number has been verified and is within the amount allowed in the current agreement. The report was received and filed. Mayor Lay stated that if there are no objections, Item 13A pertaining to the committee assignments will also be taken out of order. Hearing no objection, he so ordered. MATTERS FROM THE CITY COUNCIL DISCUSSION AND CONSIDERATION OF THE 2014-2015 CITY COUNCIL COMMITTEE ASSIGNMENTS AND CITY OF ROLLING HILS REPORT OF PUBLIC OFFICIAL APPOINTMENTS — CALIFORNIA FAIR POLITICAL PRACTICES COMMISSION FORM 806 (ORAL REPORT). Mayor Lay stated that the delegate to the Santa Monica Bay Restoration Commission Watershed Advisory Council has submitted his resignation and he proposes that Paul Grubs, who has served as alternate to that committee and has previously participated in the meetings, be appointed as the delegate. Following brief discussion, Councilmember Hill moved that the City Council appoint Paul Grubs to serve as the delegate to the Santa Monica Bay Restoration Commission Watershed Advisory Council. Councilmember Dieringer seconded the motion which carried without objection. Mayor Lay congratulated Mr. Grubs and asked that he report back to the City Council with regard to the happenings at the meetings he attends. Mayor Lay presented the remainder of the draft City Council Committee assignments for the City Minutes City Council Meeting 03/24/14 -2- i 1 1 Council's review and stated that given no objections, the assignments will be presented for approval at the next meeting of the City Council. COMMISSION ITEMS PROPOSAL AND REQUEST FOR FUNDS FROM RESIDENTS ON WILLIAMSBURG LANE TO INITIATE A STUDY TO UNDERGROUND UTILITY LINES. Mayor Lay introduced the item and asked for staff's comments. City Manager Cruz stated that Sean Bennett of 2 Williamsburg Lane has met with staff several times regarding a potential utility undergrounding assessment district on Williamsburg Lane. He further stated that on March 10`h, as petition was submitted to the City which contained 13 property owners along Williamsburg Lane showing interest in undergrounding the utility lines and requesting that the City support this undergrounding effort. He stated that if the Council wishes to support the residents in this effort, the next step would be to ask Southern California Edison as well as the other utilities for a rough order of magnitude cost estimate for the project. He stated that there is no cost associated with obtaining the estimates and upon receiving the estimates, the residents could decide if and how they wish to proceed. Recognizing the City Council's endorsement of such efforts, staff was directed to provide support as necessary for the efforts toward undergrounding of the utility lines on Williamsburg Lane including contacting Edison, Verizon, Cox and other utility companies to prepare a preliminary estimate for undergrounding of utility lines. CONSIDERATION OF A NOMINATION FOR THE 49TH ANNUAL OLDER AMERICANS RECOGNITION DAY AWARDS PROGRAM. Mayor Lay introduced the item stating the Councilmember Dieringer proposes to nominate V'Etta Virtue and has provided information on her service to the City which includes 31 years on the Traffic Commission. Following brief discussion, Councilmember Dieringer moved that the City Council nominate V'Etta Virtue for Older Americans Recognition Awards program. Councilmember Hill seconded the motion, which carried without objection. OPEN AGENDA - APPROXIMATELY 8:00 P.M. - PUBLIC COMMENT WELCOME Sean Bennett, 2 Williamsburg Lane addressed the City Council regarding poles left in Blackwater Canyon by Southern California Edison. Mr. Bennett suggested that the City be more stringent in requiring that SCE see their project through to completion including re -vegetating the areas they disturb. The City Manager was directed to follow-up with Mr. Bennett concerning the matter. MATTERS FROM THE CITY COUNCIL AND MEETING ATTENDANCE REPORTS (cont.) DISCUSSION AND CONSIDERATION OF THE 2014-2015 CITY COUNCIL COMMITTEE ASSIGNMENTS AND CITY OF ROLLING HILS REPORT OF PUBLIC OFFICIAL APPOINTMENTS — CALIFORNIA FAIR POLITICAL PRACTICES COMMISSION FORM 806 (ORAL REPORT). Mayor Lay presented the remainder of the draft City Council Committee assignments for the City Council's review and stated that given no objections, the assignments will be presented for approval on the consent calendar at the next meeting of the City Council. Mayor Lay commented that the Mayor's roll is simply to preside over the meeting and each Minutes City Council Meeting 03/24/14 -3- None. PUBLIC HEARINGS None. OLD BUSINESS None. NEW BUSINESS PROPOSAL AND REQUEST FOR FUNDS FROM RESIDENTS ON WILLIAMSBURG LANE TO INITIATE A STUDY TO UNDERGROUND UTILITY LINES. Mayor Lay introduced the item and asked for staff's comments. City Manager Cruz stated that Sean Bennett of 2 Williamsburg Lane has met with staff several times regarding a potential utility undergrounding assessment district on Williamsburg Lane. He further stated that on March 10`h, as petition was submitted to the City which contained 13 property owners along Williamsburg Lane showing interest in undergrounding the utility lines and requesting that the City support this undergrounding effort. He stated that if the Council wishes to support the residents in this effort, the next step would be to ask Southern California Edison as well as the other utilities for a rough order of magnitude cost estimate for the project. He stated that there is no cost associated with obtaining the estimates and upon receiving the estimates, the residents could decide if and how they wish to proceed. Recognizing the City Council's endorsement of such efforts, staff was directed to provide support as necessary for the efforts toward undergrounding of the utility lines on Williamsburg Lane including contacting Edison, Verizon, Cox and other utility companies to prepare a preliminary estimate for undergrounding of utility lines. CONSIDERATION OF A NOMINATION FOR THE 49TH ANNUAL OLDER AMERICANS RECOGNITION DAY AWARDS PROGRAM. Mayor Lay introduced the item stating the Councilmember Dieringer proposes to nominate V'Etta Virtue and has provided information on her service to the City which includes 31 years on the Traffic Commission. Following brief discussion, Councilmember Dieringer moved that the City Council nominate V'Etta Virtue for Older Americans Recognition Awards program. Councilmember Hill seconded the motion, which carried without objection. OPEN AGENDA - APPROXIMATELY 8:00 P.M. - PUBLIC COMMENT WELCOME Sean Bennett, 2 Williamsburg Lane addressed the City Council regarding poles left in Blackwater Canyon by Southern California Edison. Mr. Bennett suggested that the City be more stringent in requiring that SCE see their project through to completion including re -vegetating the areas they disturb. The City Manager was directed to follow-up with Mr. Bennett concerning the matter. MATTERS FROM THE CITY COUNCIL AND MEETING ATTENDANCE REPORTS (cont.) DISCUSSION AND CONSIDERATION OF THE 2014-2015 CITY COUNCIL COMMITTEE ASSIGNMENTS AND CITY OF ROLLING HILS REPORT OF PUBLIC OFFICIAL APPOINTMENTS — CALIFORNIA FAIR POLITICAL PRACTICES COMMISSION FORM 806 (ORAL REPORT). Mayor Lay presented the remainder of the draft City Council Committee assignments for the City Council's review and stated that given no objections, the assignments will be presented for approval on the consent calendar at the next meeting of the City Council. Mayor Lay commented that the Mayor's roll is simply to preside over the meeting and each Minutes City Council Meeting 03/24/14 -3- Councilmember is equal in their vote and in their ability to request that a matter be agendized for discussion. He reminded the City Council that when matters are presented under Public Comment, there may be no action taken on those items and if a Councilmember wished to agendize a matter, it should be brought up during Matters from the City Council to determine if the matter should be agendized. In response to Councilmember Dieringer, City Attorney Jenkins stated that he will have a draft memo pertaining to the City's authority over Southern California Edison within the next couple of days. MATTERS FROM STAFF (cont.) City Manager Cruz mentioned that Councilmember Dieringer has suggested that he attend the RHCA meeting pertaining to the gate issue. Following brief discussion, given the importance of keeping separation between the City and the RHCA it was decided that the City Manager should only attend the RHCA meetings when it is a Town Hall meeting. City Manager Cruz mentioned that Mayor Pro Tem Pieper requested that the City Council discuss coyote control alternatives. Staff was directed to prepare brief summary of options for City Council to determine if they want to agendize the matter for discussion. PUBLIC COMMENT ON CLOSED SESSION AGENDA None CLOSED SESSION None. RETURN TO OPEN SESSION None ADJOURNMENT Hearing no further business before the City Council, Mayor Lay adjourned the meeting at 8:30 p.m. The next regular meeting of the City Council is scheduled to be held on Monday, April 14, 2014 beginning at 7:30 p.m. in the City Council Chamber at City Hall, 2 Portuguese Bend Road, Rolling Hills, California. Respectfully submitted, Heidi Luce City Clerk Approved, J B. Allen Lay Mayor Minutes City Council Meeting 03/24/14 -4-