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6/23/2014MINUTES OF A REGULAR MEETING OF THE CITY COUNCIL OF THE CITY OF ROLLING HILLS, CALIFORNIA MONDAY, JUNE 23, 2014 CALL TO ORDER A regular meeting of the City Council of the City of Rolling Hills was called to order by Mayor Lay at 7:30 p.m. in the City Council Chamber at City Hall, 2 Portuguese Bend Road, Rolling Hills, California. ROLL CALL Councilmembers Present: Black, Dieringer, Hill, Pieper and Mayor Lay. Councilmembers Absent: None. Others Present: Raymond R. Cruz, City Manager. Shahiedah Coates, Assistant City Attorney. Yolanta Schwartz, Planning Director. Heidi Luce, City Clerk. Sam Pena, Republic Services. John Schoenfeld, J Alexander Co. Clint Patterson, 22 Georgeff Road. Tavisha Nicholson, Bolton Engineering. CONSENT CALENDAR Matters which may be acted upon by the City Council in a single motion. Any Councilmember may request removal of any item from the Consent Calendar causing it to be considered under Council Actions. A. Minutes - Regular Meeting of June 9, 2014. RECOMMENDATION: Approve as presented. B. Payment of Bills. RECOMMENDATION: Approve as presented. C. Financial Statement for the Month of May, 2014. RECOMMENDATION: Approve as presented. D. City Council Animal Complaint Process Ad Hoc Committee meeting notes of June 9, 2014. RECOMMENDATION: Receive and file. E. FIRST AMENDMENT TO THE SOLID WASTE FRANCHISE AGREEMENT BETWEEN THE CITY OF ROLLING HILLS AND ALLIED WASTE INDUSTRIES, INC. GRANTING A FIVE-YEAR EXTENSION TO THE AGREEMENT, CHANGING THE NAME ON THE AMENDMENT TO CONSOLIDATED DISPOSAL SERVICE, LLC DBA REPUBLIC SERVICES AND CLARIFYING CERTAIN PROVISIONS OF THE AGREEMENT. RECOMMENDATION: Approve as presented. F. CONSIDERATION AND AUTHORIZATION OF THE CITY MANAGER TO EXECUTE THE CITY -COUNTY MUNICIPAL SERVICES AGREEMENT FOR THE COUNTY OF LOS ANGELES DEPARTMENT OF ANIMAL CARE AND CONTROL AND CITY OF ROLLING HILLS; AND TO EXECUTE THE FY 2014-11 SERVICE LEVEL REQUEST. RECOMMENDATION: Approve as presented. Councilmember Hill moved that the City Council approve the items on the consent calendar as presented. Mayor Pro Tem Pieper seconded the motion. Mayor Lay asked if there are any comments from the members of the public on the Consent Calendar. Hearing none, he asked for comments from the City Council. Following brief discussion concerning two items on the Payment of Bills, the motion carried without objection. Minutes City Council Meeting 06/23/14 BE COMMISSION ITEMS RESOLUTION NO. 2014-11 — A RESOLUTION OF THE PLANNING COMMISSION OF THE CITY OF ROLLING HILLS GRANTING APPROVAL OF A SITE PLAN REVIEW, CONDITIONAL USE PERMITS AND VARIANCES FOR GRADING AND CONSTRUCTION OF RETAINING WALLS, A FEW OF WHICH ON THE AVERAGE EXCEED 2 '/2 FEET IN HEIGHT, MIXED USE STRUCTURE- (GARAGE AND RECREATION ROOM), DETACHED GARAGE, SWIMMING POOL AND OTHER APPURTENANT STRUCTURES, AND TO LOCATE THE STRUCTURES IN THE FRONT YARD OF THE PROPERTY IN ZONING CASE NO. 854, 29 CREST ROAD EAST, (LOT 133 -A -MS, STEVENS), ROLLING HILLS, CA. THE PROJECT HAS BEEN DETERMINED TO BE CATEGORICALLY EXEMPT PURSUANT TO THE CALIFORNIA ENVIRONMENTAL QUALITY ACT (CEQA). Mayor Lay introduced the item and asked for staff's comments. Planning Director Schwartz reviewed the applicant's request in Zoning Case No. 854 at 29 Crest Road East. She stated that the lot is just under 6 acres in size for development purposes with the house located at the rear of the property and the applicant is proposing to develop the front area of the lot with several structures including trellises; a mixed-use structure containing a garage and pool house; a swimming pool; a planting area with 1 ft. walls; and another detached garage near the existing house that is currently being remodeled with a less than 1,000 sq. ft. addition that was approved over the counter. She stated that the Planning Commission conducted several public hearings with regard to this case and approved the project after the applicant made several modifications to the original request. She further reviewed the details of the applicant's request and stated that at the request of the property owner at 58 Portuguese Bend Road, the applicant agreed to maintain a footpath from that property to Crest Road for emergency purposes. She further reviewed the proposed modifications to the driveway and the existing wall near the corral stating that the wall will be moved to accommodate a wider driveway and the wall will consist of two shorter walls instead of one taller wall. She stated that the existing sports court will remain and a trellis and trash enclosure will be added in that area. She further reviewed the Variances requested and the amount of grading and stated that the existing building pad for the house will not be enlarged. Following brief discussion concerning the walls, Councilmember Black moved that the City Council receive and file Planning Commission Resolution No. 2014-11 granting approval of the applicant's request in Zoning Case No. 854 at 29 Crest Road East. Councilmember Hill seconded the motion, which carried without objection. RESOLUTION NO. 2014-12 — A RESOLUTION OF THE PLANNING COMMISSION OF THE CITY OF ROLLING HILLS GRANTING APPROVAL OF A SITE PLAN REVIEW TO CONSTRUCT AN ABOVE GRADE DECK AND TO RETAIN AN EXISTING, UNPERMITTED ABOVE GRADE DECK IN ZONING CASE NO. 857 AT 22 GEORGEFF ROAD, (LOT 14 -GF) (PATTERSON AND BOOS). THE PROJECT HAS BEEN DETERMINED TO BE CATEGORICALLY EXEMPT PURSUANT TO THE CALIFORNIA ENVIRONMENTAL QUALITY ACT (CEQA). Mayor Lay introduced the item and asked for staff's comments. Planning Director Schwartz reviewed the applicant's request in Zoning Case No. 857 at 22 Georgeff Road. She stated that the applicant is proposing to construct an above grade deck and to retain and legalize an existing unpermitted deck area. She further stated that after slight modification based on comments received from the Planning Commission, the Planning Commission approved the applicant's request. Councilmember Black moved that the City Council receive and file Planning Commission Resolution No. 2014-12 granting approval of the applicant's request in Zoning Case No. 857 at 22 Georgeff Road. Councilmember Dieringer seconded the motion, which carried without objection. Minutes City Council Meeting 06/23/14 -2- RESOLUTION NO. 2014-13 — A RESOLUTION OF THE PLANNING COMMISSION OF THE CITY OF ROLLING HILLS APPROVING A MODIFICATION TO PLANNING COMMISSION RESOLUTION NO. 2014 -04 -AND APPROVING A MODIFICATION OF CERTAIN CONDITIONS OF PREVIOUSLY APPROVED SITE PLAN REVIEW AND A VARIANCE FOR GRADING, CONSTRUCTION OF NOT TO EXCEED 5 FOOT HIGH RETAINING WALL WHICH ON THE AVERAGE EXCEEDS 2 '/2 FEET IN HEIGHT AND CONSTRUCTION OF A SOLID ROOF COVERED PATIO IN ZONING CASE NO. 843, AT 38 PORTUGUESE BEND ROAD, (WHEELER), (LOT 118-RH), ROLLING HILLS, CA. THE PROJECT HAS BEEN DETERMINED TO BE CATEGORICALLY EXEMPT PURSUANT TO THE CALIFORNIA ENVIRONMENTAL QUALITY ACT (CEQA). Mayor Lay introduced the item and asked for staff's comments. Planning Director Schwartz reviewed the applicant's request to modify a previously approved Site Plant Review in Zoning Case No. 843 at 38 Portuguese Bend Road. She stated that the Planning Commission originally approved one 5 ft. wall to enlarge the lower pad where the swimming pool is located to accommodate the additional proposed structures. She further stated the Rolling Hills Community Association Architectural Committee did not approve the one wall configuration and instead approved two 2.5 ft. walls one of which is a retaining wall and the other is a rubble wall with a planter in between. She stated that the Planning Commission approved the Resolution, which amends the original Resolution with regard to the wall only and the remainder of the Resolution remains in full force and effect. Following brief discussion, Councilmember Black moved that the City Council receive and file Planning Commission Resolution No. 2014-13 granting approval of a modification to the applicant's revised request in Zoning Case No. 843 at 38 Portuguese Bend Road. Mayor Pro Tem Pieper seconded the motion, which carried without objection. PUBLIC HEARINGS None. OLD BUSINESS COUNTY OF LOS ANGELES DEPARTMENT OF AGRICULTURAL COMMISSIONER/WEIGHTS AND MEASURES FY 2014/15 AGREEMENT FOR PEST CONTROL SERVICES. Mayor Lay introduced the item and asked for staff's comments. City Manager Cruz stated that this item was held over from the last meeting where it was noticed that the agreement did not specifically list coyotes as one of the pests controlled and staff was directed to pursue the issue with the Department of Agricultural Commissioner/Weights and Measures. He stated that staff contacted AQCWM and after a detailed discussion regarding the matter and other coyote control issues, the County agreed to specifically list coyotes and the revised agreement provided by ACWM specifically listing coyotes is presented for the City Council's consideration. Following brief discussion, Councilmember Dieringer moved that the City Council approve the agreement with the County of Los Angeles Agricultural Commissioner/Weights and Measures for FY 2014/15 pest control services. Councilmember Black seconded the motion, which carried without objection. CONSIDERATION OF AN AGREEMENT WITH ANIMAL PEST MANAGEMENT SERVICES, INC. FOR SUPPLEMENTAL COYOTE CONTROL SERVICES. Mayor Lay introduced the item and asked for staff's comments. City Manager Cruz stated that this item was also held over from the last meeting and staff was directed to contact Animal Pest Management Services to gain better understanding of the cost of the services that they offer and the manner in which they propose to provide those services. He stated that he, along with Mayor Lay and Councilmember Hill met with Animal Pest Management Services and gained a comfort level with the services and effectiveness they provide given that they service several jurisdictions including, San Bernardino County. He noted that the representative indicated that he feels he would be able to control the coyotes in the City using eight traps and he anticipates that he would trap between one and five coyotes in 10 days of trapping. Brief discussion ensued concerning the types of traps used. Councilmember Hill suggested that since the City is currently receiving services from the County and the issues regarding Minutes City Council Meeting 06/23/14 -3- service seem to be improving that the City continue to only work with the County for three to six months to see what can be accomplished and if that doesn't work, then consider an alternative supplier. Discussion ensued concerning the County's service and the number and frequency of the coyote sightings. Following brief discussion, Councilmember Dieringer moved that the City Council authorize the City Manager to do everything necessary to implement the contract with Animal Pest Management Services, Inc. and bring the agreement back for approval and execution at the July 28, 2014 City Council meeting if the service provided by the County is not successful. Mayor Pro Tem Pieper seconded the motion, which carried without objection. Staff was further directed to continue to work with the County to assess their service level and effectiveness; and to work with residents to obtain authorization for Animal Pest Management to provide services on private property should the agreement be approved NEW BUSINESS None. OPEN AGENDA - APPROXIMATELY 8:00 P.M. - PUBLIC COMMENT WELCOME None. MATTERS FROM THE CITY COUNCIL AND MEETING ATTENDANCE REPORTS Councilmember Dieringer commented that the City may wish to consider modifying the trash collection schedule to pick up once per week instead of twice per week as a means to reduce the cost. Mayor Lay commented that he feels residents appreciate two pick ups per week as well as the backyard service and the cost is less than neighboring cites for comparable service. Councilmember Dieringer also commented that there are bills pending in the legislature that may provide funding opportunities for stormwater management on a matching funds basis. Councilmember Hill provided a brief update on the Animal Complaint Process Ad Hoc Committee and noted that the Committee will meet again in July. Councilmember Black commented that he noticed a grading project on Crest Road East where the grading looks unnatural and suggested that applicants be required to produce more natural looking grading. Mayor Pro Tem Pieper commented that there was a recent change to the Zoning Code that should result in more natural looking grading. Mayor Lay commented that he and City Manager Cruz attended a joint meeting of the Rancho Palos Verdes City Council and Emergency Services Committee featuring a presentation by California Water Service Company regarding water supply in the event of an emergency and briefly reviewed the items presented and expressed the importance of being prepared and having adequate water supply in the event of an emergency. MATTERS FROM STAFF City Manager Cruz provided an update on the Johns Canyon Road sewer mainline extension project and the Eastfield Drive utility undergrounding project. PUBLIC COMMENT ON CLOSED SESSION AGENDA None. CLOSED SESSION Public Employee Performance Evaluation Government Code Section 54957 Title: City Manager The City Council recessed into Closed Session at 8:32 p.m. to discuss the matter listed above on the Closed Session agenda. Minutes City Council Meeting 06/23/14 -4- LI 1 1 RETURN TO OPEN SESSION Mayor Lay called the meeting back to order in Open Session at 9:00 p.m. and reported that the City Council discussed the City Manager's performance evaluation and no reportable action was taken. ADJOURNMENT Hearing no further business before the City Council, Mayor Lay adjourned the meeting at 9:01 p.m. The next regular meeting of the City Council is scheduled to be held on Monday, July 14, 2014 beginning at 7:30 p.m. in the City Council Chamber at City Hall, 2 Portuguese Bend Road, Rolling Hills, California. Approved, B. Allen Lay Mayor Minutes City Council Meeting 06/23/14 Respectfully submitted, Heidi Luce City Clerk -5-