2022-01-22_Strategic Planning_AgendaPacket1.CALL TO ORDER
2.ROLL CALL
3.PLEDGE OF ALLEGIANCE
4.PUBLIC COMMENT ON NON AGENDA ITEMS
This is the appropriate time for members of the public to make comments regarding the items on
the consent calendar or items not listed on this agenda. Pursuant to the Brown Act, no action will
take place on any items not on the agenda.
5.CONSENT CALENDAR
Matters which may be acted upon by the City Council in a single motion. Any Councilmember may
request removal of any item from the Consent Calendar causing it to be considered under Council
Actions.
5.A.APPROVE AFFIDAVIT OF POSTING FOR THE CITY COUNCIL SPECIAL MEETING
OF JANUARY 22, 2022
RECOMMENDATION: Approve.
NO. 2 PORTUGUESE BEND ROAD
ROLLING HILLS, CA 90274
(310) 377-1521
FAX (310) 377-7288
AGENDA
Special City Council Meeting
CITY COUNCIL
Saturday, January 22, 2022
CITY OF ROLLING HILLS
8:30 AM
All Councilmembers will participate in-person wearing masks per Los Angeles County Health
Department's Health Officer Order effective Saturday, July 17, 2021. The meeting agenda is available
on the City’s website. The City Council meeting will be live-streamed on the City’s website. Both the
agenda and the live-streamed video can be found here:
https://www.rolling-hills.org/government/agenda/index.php
Members of the public may submit written comments in real-time by emailing the City Clerk’s office
at cityclerk@cityofrh.net. Your comments will become part of the official meeting record. You must
provide your full name, but please do not provide any other personal information that you do not want
to be published.
Recordings to City Council meetings can be found here:
https://cms5.revize.com/revize/rollinghillsca/government/agenda/index.php
Next Resolution No. 1286 Next Ordinance No. 374
CL_AGN_22.01.22_AffidavitofPosting.pdf
1
6.DISCUSSION ITEMS
6.A.REVIEW CITY COUNCIL ESTABLISHED PRIORITIES FROM THE 2020
STRATEGIC PLANNING WORKSHOP; AND EVALUATE CITY ACTIONS AND
ACTIVITIES SINCE JANUARY 2020 SUPPORTING THE ESTABLISHED
PRIORITIES.
RECOMMENDATION: Review with staff.
6.B.REVIEW THE CAPITAL IMPROVEMENT PLAN APPROVED AS A PART OF THE
FISCAL YEARS 2020-2021 AND 2021-2022 BUDGET ADOPTION.
RECOMMENDATION: Review with staff.
6.C.DISCUSS AND ESTABLISH PRIORITIES INCLUDING CAPTIAL AND NON
CAPTIAL PROJECTS FOR THE NEXT TWO FISCAL YEARS (FY 2022-2023 AND FY
2023-2024).
RECOMMENDATION: Discuss and provide direction to staff.
7.ADJOURNMENT
Next regular meeting: Monday, January 24, 2022 at 7:00 p.m. in the City Council Chamber,
Rolling Hills City Hall, 2 Portuguese Bend Road, Rolling Hills, California, 90274.
SP_PPStrategicPlanningWorkshop_2020-01-25.pptx
SP_2020-Jan-25_StrategicPlanningNotes.pdf
SP_2020-Jan-25_StrategicPlanningNotes2.pdf
SP_2020-04-27_StaffReport.pdf
StrategicPlanningWorkshopBudgetItems_2020-04-27.pdf
1_SP_2022_OpeningPresentation.pdf
7_SP_2022staffPresentation.pdf
4_FY 2022 Expenditures by Department.pdf
3_SP_StrategicItems_F.pdf
CIP_3Years_2020.pdf
CIP_3Years_2021-June-28.pdf
Notice:
Public Comment is welcome on any item prior to City Council action on the item.
Documents pertaining to an agenda item received after the posting of the agenda are available for review in the City
Clerk's office or at the meeting at which the item will be considered.
In compliance with the Americans with Disabilities Act (ADA), if you need special assistance to participate in this
meeting due to your disability, please contact the City Clerk at (310) 377-1521 at least 48 hours prior to the meeting to
enable the City to make reasonable arrangements to ensure accessibility and accommodation for your review of this
agenda and attendance at this meeting
2
Agenda Item No.: 5.A
Mtg. Date: 01/22/2022
TO:HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM:CHRISTIAN HORVATH, CITY CLERK / EXECUTIVE ASSISTANT TO
CITY MANAGER
THRU:ELAINE JENG P.E., CITY MANAGER
SUBJECT:APPROVE AFFIDAVIT OF POSTING FOR THE CITY COUNCIL
SPECIAL MEETING OF JANUARY 22, 2022
DATE:January 22, 2022
BACKGROUND:
None.
DISCUSSION:
None.
FISCAL IMPACT:
None.
RECOMMENDATION:
Approve.
ATTACHMENTS:
CL_AGN_22.01.22_AffidavitofPosting.pdf
3
Administrative Report
5.A., File # 959 Meeting Date: 01/22/2022
To: MAYOR & CITY COUNCIL
From: Christian Horvath, City Clerk
TITLE
APPROVE AFFIDAVIT OF POSTING FOR THE CITY COUNCIL SPECIAL MEETING OF JANUARY 22,
2022
EXECUTIVE SUMMARY
STATE OF CALIFORNIA )
COUNTY OF LOS ANGELES ) SS
CITY OF ROLLING HILLS )
AFFIDAVIT OF POSTING
In compliance with the Brown Act, the following materials have been posted at the locations below.
Legislative Body City Council
Posting Type Special Meeting Agenda
Posting Location 2 Portuguese Bend Road, Rolling Hills, CA 90274
City Hall Window
Meeting Date & Time JANUARY 22, 2022 8:30am Open Session – Strategic Planning
As City Clerk of the City of Rolling Hills, I declare under penalty of perjury, the document noted above was
posted at the date displayed below.
Christian Horvath, City Clerk
Date: January 20, 2022
4
Agenda Item No.: 6.A
Mtg. Date: 01/22/2022
TO:HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM:ELAINE JENG, CITY MANAGER
THRU:ELAINE JENG P.E., CITY MANAGER
SUBJECT:REVIEW CITY COUNCIL ESTABLISHED PRIORITIES FROM THE 2020
STRATEGIC PLANNING WORKSHOP; AND EVALUATE CITY
ACTIONS AND ACTIVITIES SINCE JANUARY 2020 SUPPORTING THE
ESTABLISHED PRIORITIES.
DATE:January 22, 2022
BACKGROUND:
In January 2020, the City Council held a strategic planning workshop. Included with this staff report is
the presentation provided to the Council at the workshop, and notes from the workshop. At the end of
the workshop, the Council established four priorities for the city for fiscal years 2020-2021 and 2021-
2022 as follows:
1. Wildfire Mitigation/Emergency Preparedness
2. Utility Undergrounding
3. Drainage
4. Sewer
The staff report from the April 27, 2020 City Council meeting expanded on the priority categories
above and listed budget items for FY 2020-2021 to support the priorities. As a part of the FY 2020-
2021 budget adoption, and FY 2021-2022, the Council also approved a three year Capital Improvement
Plan (CIP) to support the priorities.
DISCUSSION:
WILDFIRE MITIGTATION/EMERGENCY PREPAREDNESS
In 2020, the Council adopted a Community Wildfire Protection Plan (CWPP). The CWPP was in the
works eight years prior but never got off the ground. The CWPP is a guiding document for getting the
community involved in being emergency prepared. The Council also allocated between $50K to $65K
to the emergency preparedness budget, including the Block Captain Program for FY 2020-2021, and
FY 2021-2022. Also in 2020, the City received grant funds for three projects all supporting wildfire
mitigation: CWPP, Crest Road East Utility Undergrounding, and Vegetation Management in the
Canyons. (The CWPP was prepared in-house by staff, resulting in an overall savings to the City. The
grant was returned.) The Council also allocated additional funds to eliminate fuel/create a fire break in
5
the Nature Preserve in the areas closest to the the Rolling Hills border (Phase 1 maintenance, Phase 2
capital and maintenance and Phase 3 capital), an approximate 40 acre area.
In 2021, the Council funded hardening the home education videos. Staff worked with the Los Angeles
County Fire Department to commence the roadside vegetation clearance inspections, and
complimentary home hardening inspections. The Council also funded vegetation management
education videos, the Emergency Information System (EIS - collection of contact information for all
residents in Rolling Hills), feasibility of an outdoor alert (siren) system, and the evacuation procedures
brochure. Staff worked with the Rolling Hills Community Association (RHCA) to improve cell
communication throughout the community by the way of Crown Castle. Staff also worked with
adjacent Peninsula Cities via the Public Safety Committee, and the Regional Law Committee to prepare
an evacuation map for the Peninsula. The Council also directed the Fire Fuel Committee to find
additional approaches to engage the community on wildfire mitigation measures. Staff engaged
Republic Services to hold two communal events per year. In support of wildfire mitigation, the RHCA
holds two chipping events per year and automated the Crest Road East gate. The Fire Fuel Committee is
working on hiring experts to provide education site tours on fuel management for properties abutting
canyons. The Fire Fuel Committee is also working on an ordinance aimed to reduce fire fuel in the
community.
UTILITY UNDERGROUNDING
In 2020, staff continued hold monthly meetings with utility companies to monitor the progress of the
Eastfield Assessment District to underground approximately ten utility poles. Staff also worked with
expert consultants to educate the residents in the district on the project process, and project funding
options. The City Council established a resolution specifying the amount of contribution from the city
to single pole undergrounding, and assessment district projects. The City Council also executed an
memorandum of understanding (MOU) with the RHCA on contribution amounts from both
organizations for assessment district projects. The City was awarded approximately $1.5M grant to
underground approximately ten utility poles along Crest Road East. Staff worked with CalOES and
FEMA personnel to supply information to the City's other grant for Eastfield Drive Utility
Undergrounding Project that will underground approximately 16-18 utility poles along Eastfield Drive.
In 2021, staff continued the monthly meetings with utility companies and also held educational
workshops for residents interested in creating an assessment district to underground utility poles. Staff
worked with residents of the Eastfield Utility Assessment District, the experts, and the City Council to
bring the project to a vote. The project was voted down by the residents. Design work commenced on
the Crest Road East Utility Undergrounding Project with Southern California Edison (SCE) and other
communication companies. Frontier is disputing the Crest Road East project qualifies for CPUC Tariff
33 where the ratepayers pay for the undergrounding. The City Attorney is corresponding with Frontier.
Staff continued to work with CalOES and FEMA personnel to supply information to the City's other
grant for Eastfield Drive Utility Undergrounding Project that will underground approximately 16-18
utility poles along Eastfield Drive. In 2021, the environmental assessment for the Eastfield Drive
Utility Undergrounding Project was completed, and the Council executed a MOU with FEMA to
comply with specified requirements during construction of the project. FEMA informed the City that
the city's grant application has been moved to the fund award phase.
DRAINAGE
In 2020, the City Council received a proposal from an expert on diverting stormwater discharge from
the City to Machado Lake (Bent Springs Canyon Project). The strategy discussed was to diver all the
discharges to the receiving waters to eliminate the need for the City to comply with water quality
standards in the Harbor, Machado Lake, and the Santa Monica Bay. The review of the Bent Springs
6
Canyon project showed the project was too costly and the Council took a different approach. The
Council allocated funds to investigate the amount of stormwater discharge, and the water quality of
discharges if any, to the receiving waters. The Council authorized a monitoring station in the Sepulveda
Canyon. To minimize stormwater discharge, the City Council also discussed the need to retain
additional stormwater discharge beyond Low Impact Development (LID) requirements per parcel.
McGowan Consulting prepared a hydromodification technical memo and this led to the planning of a
Planning Commission, and City Council workshop.
In 2021, after one year of monitoring data, and with no flow, the Council directed staff to present the
data to the Regional Water Quality Board for consideration. Additionally, with a new stormwater
(MS4) permit in effect, the compliance provision that the City elected in 2001 was revisited. The
Council directed staff to participate in the Peninsula Enhanced Watershed Management Program
(EWMP) and appealed to the Regional Water Quality Control Board to use the lack of flow in the
Sepulveda Canyon as compliance strategy for Machado Lake. The City Council also directed staff to
seek the City of Torrance's concurrence to design the Torrance Airport Infiltration Project in increments
to allow Rolling Hills to participate if the Water Quality Control Board rejects the approach that Rolling
Hills has zero or minimal stormwater discharges out of the city. In September 2021, the Planning
Commission and the City Council held a workshop. At the workshop, the City Council directed the
Planning Commission to find opportunities to retain additional stormwater on private property to
minimize overall stormwater discharges from the City. McGowan Consulting is working with staff on
conditions of approval language or possible code amendment to support this directive.
SEWER
In 2020, the City Council accepted the Phase 2 Sewer Feasibility Study as complete. The study secured
two Will-Serve Letters from the Los Angeles County Sanitation District. The first Will Serve Letter
allowed the City to discharge effluent from the City Hall campus including the Tennis Courts and Main
Guard House. The second Will Serve Letter allowed the City to discharge effluent from 235 homes in
the community. The Council authorized the released a Request for Proposal for the design of the 8"
sewer main along Rolling Hills Road and NV5 was hired. The engineering design commenced and was
coordinated with adjacent cities.
In 2021, the engineering design of the 8" sewer main progressed to 100% completion. The design is
being commented by adjacent cities. Staff presented the City Council with a proposal for a firm to seek
grants to fund the construction of the 8" sewer main but the proposal was placed on hold. In the
meantime, two residents along Williamsburg Lane and Middleridge Lane proposed to construct private
sewer mains along these two streets, and requested the City to conduct a feasibility study to discharge
the effluent. The residents expressed that they were interested in such project years ago but because the
lack of Will Serve Letters from the Los Angeles County prevented the residents' project to progress.
The Council authorized a third feasibility study on discharge options for the residents' proposed project
and the final study was presented to Council in January 2022. The Council also authorized staff to
release a community survey on the City implementing sewer mains. The results of the survey was
presented to the City Council in June 2021.
The above is a brief summary of the activities and events in 2020 and 2021 that took place in support of
the Council's established priorities. That are other priorities such as communicating with the residents,
shorter City Council meetings, revisit the view ordinance, minimize risk and potential liabilities (ADA
compliance, Housing Element compliance, and SB 9 compliance), and refund the residents (how to best
spend the General Fund surplus). Staff will have data relating to these other sub-priorities at the
workshop.
7
FISCAL IMPACT:
There is no fiscal impact to holding a strategic planning workshop as the workshop will be facilitated by
internal staff.
RECOMMENDATION:
Review with staff.
ATTACHMENTS:
SP_PPStrategicPlanningWorkshop_2020-01-25.pptx
SP_2020-Jan-25_StrategicPlanningNotes.pdf
SP_2020-Jan-25_StrategicPlanningNotes2.pdf
SP_2020-04-27_StaffReport.pdf
StrategicPlanningWorkshopBudgetItems_2020-04-27.pdf
1_SP_2022_OpeningPresentation.pdf
7_SP_2022staffPresentation.pdf
4_FY 2022 Expenditures by Department.pdf
3_SP_StrategicItems_F.pdf
8
STRATEGIC PLANNING
WORKSHOP
SATURDAY, JANUARY 25, 2020
CITY OF ROLLING HILLS
9
WORKSHOP GUIDELINES
1. Efficient use of time
2. Respect other perspectives
3. Allow others to fully convey their ideas
4. Your priority is not an argument nor is the workshop a forum for
your arguments
5. Be open minded
6. You represent your constituents
7. Staff is here to support you. Ask questions of staff.
10
THE GOAL OF THE WORKSHOP
•Goal: general intention or direction
•Honest dialog between the five members on the future of the city
•Discussion topics can be focused on the priorities specified by
members OR on any other areas (such as expanding services to the
community by providing car services)
11
OBJECTIVE OF THE WORKSHOP
•Objective: specific/precise
•Establish a minimum of one priority and a maximum of three
priorities agreeable among the members to establish the City’s work
plan for the next two fiscal years 2020-2021 and 2021-2022
12
STRATEGIC PLANNING BEYOND TODAY
•Report out at the City Council meeting on Monday, January 27, 2020
•Strategic Planning Session #2 at February 10, 2020 City Council
meeting; use the establish priorities to define action items
•Strategic Planning Session #3 at February 24, 2020 City Council
meeting; continue to use the established priorities to define action
items
•April 13, 2020 City Council discuss FY 2020-2021 budget priorities;
translate action items to budget items
13
CITY COUNCIL COMMON PRIORITIES
•Wildfire Mitigation/Emergency Preparedness
•Sewer
•Utility Undergrounding
•Drainage
14
CITY COUNCIL OTHER SPECIFIED PRIORITIES
•Improve communications with residents
•Shorter City Council meetings
•Ease the permitting and building process for residents
•Minimize legal liability
•Public safety
•Revise view ordinance
•Purchase properties for open space
•Refund the residents
15
WORKSHOP STAFF
•Elaine – facilitator/staff member
•Meredith and Yohana – scribes
•Terry and Jim – money guys
16
17
18
19
20
21
22
23
24
25
26
27
28
29
30
Agenda Item No.: 8.C
Mtg. Date: 04/27/2020
TO:HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM:ELAINE JENG, CITY MANAGER
THRU:ELAINE JENG P.E., CITY MANAGER
SUBJECT:STRATEGIC PLANNING WORKSHOP DISCUSSION #3.
DATE:April 27, 2020
BACKGROUND:
In May 2019, the City Council approved staff's recommendation to hold a Strategic Planning Workshop
discussing the work plan for the next three years. The Strategic Planning Workshop was held on
Sunday, January 25, 2020. The City Council also used the regular City Council meetings on February
10 and February 24, 2020 to provide guidance for staff to develop budget items for next fiscal year.
At the Strategic Planning Workshop, the City Council developed four priorities for the City of Rolling
Hills:
1. Wildfire Mitigation/Emergency Preparedness
2. Utility Undergrounding
3. Drainage
4. Sewer
Wildfire Mitigation/Emergency Preparedness
Under this priority, the City Council discussed allocating funds to create fire breaks on either side of the
border between the City of Rolling Hills and the Preserve. The City Council also discussed continuing
with the active enforcement of the Fire Fuel Abatement Ordinance including taking action on the
Rolling Hills Community Association, if necessary.
Utility Undergrounding
Under this priority, the City Council discussed the goal of placing all utility lines within the City
underground. This could be accomplished via a combination of grant funds and individual assessment
district projects. The City currently has two grant applications with CalOES to underground a segment
of Crest Road East near Eastfield Drive, as well as a segment along Eastfield Drive. Staff has heard
positive news on the City's application for the segment on Crest Road East and anticipates the award of
the grant.
31
Drainage
Under this priority, the City Council discussed two action items: the first action is to implement policy
change on parcels to require stormwater detention/retention pits or basins to slow down discharge or
infiltrate onsite beyond LID requirements to eliminate runoffs in the canyons within the City; and the
second action is to identify capital improvement projects to address stormwater runoff from common
areas within the City to achieve the same purposes as the first action.
Sewer
Under this priority, the City Council discussed installing sewer main lines to transition the community
from using septic tanks. To achieve this priority, based on lessons learned from past efforts, discussed
seeking implementation via small segments of projects similar to the extension of the Johns Canyon line
and installing the proposed 8" main along Portuguese Bend Road/Rolling Hills Road.
DISCUSSION:
Staff developed the following budget items to support the City Council's priorities for next fiscal year.
Wildfire Mitigation/Emergency Preparedness
1. Block Captain Program
2. Fire Fuel Reduction in the Preserve
3. Fire Fuel Reduction in Rolling Hills
4. CWPP Development/Adoption
5. Arborist to support enforcement of Fire Fuel Abatement Ordinance
Utility Undergrounding
1. Crest Road Undergrounding Cal OES grant
2. Eastfield Drive Undergrounding Cal OES grant
3. Assessment District support continuous workshops for neighborhood groups
4. Pursue grants for projects
Drainage
1. Parcel based hydromodification policy development to minimize impacts to surrounding canyons and
downstream parcels
2. Bend Springs capital improvement project feasibility study to include City Hall campus stormwater
discharge
3. Masterplan to eliminate stormwater discharge from the City
Sewer
1. Investigate extension of existing sewer mains into the City of Rolling Hills
2. Design of 8" sewer main along Portuguese Bend Road/Rolling Hills Road to connect with County
truck line on Crenshaw Boulevard
3. Pursue grants for capital improvement projects
Included with this report is a spreadsheet with high level cost estimates for the budget items listed
above.
FISCAL IMPACT:
The preparation of this report is a part of the City's operating budget for Fiscal Year 2019-2020.
It is unknown at this time the impacts the COVID-19 pandemic will have on the City's finances in
future fiscal years. Conservatively, staff anticipates that the revenue level for next fiscal year will be
32
lower than years past. However, if there is an economic downturn, the City stands to benefit from
reduced prices from all sectors including professional services, construction and materials. In this
regard, staff recommends the City Council consider programming projects for the next fiscal year.
RECOMMENDATION:
Staff recommends that the City Council receive and file proposed budget items for Fiscal Year 2020-
2021 developed as a part of the strategic planning workshop from January 2020.
ATTACHMENTS:
StrategicPlanningWorkshopBudgetItems_2020-04-27.xlsx
33
CITY COUNCIL
STRATEGIC PRIORITIES
Proposed Budget Items for Fiscal Year 2020-2021
Wildfire Mitigation/Emergency Preparedness Utility Undergrounding Drainage Sewer
Budget Item Cost Budget Item Cost Budget Item Cost Budget Item Cost
1 Block Captain Program $50,000 Crest Road
Undergrounding -
CalOES grant
City match provided by
Rule 20A purchased
credits
Parcel based
hydromodification policy
development*
$8,000 Investigate extension of
existing sewer mains
into the City of Rolling
Hills
$30,000
2 Fire Fuel Reduction in the
Preserve
$100,000 Eastfield
Undergrounding -
CalOES grant
City match provided by
Rule 20A purchased
credits
Bend Springs capital
improvement project
feasibility study to
include City Hall
campus*
$80,000 Design of 8" sewer main
along Portuguese Bend
Road/Rolling Hills Road
to connect with County
truck line on Cresshaw
Blvd.
$90,000
3 Fire Fuel Reduction in
Rolling Hills in the areas
adjacent to the Preserve
$50,000 Assessment District
Project Support -
workshops for
neighborhood groups
and supple technical
experts for Q/A
$15,000 Masterplan: eliminate
stormwater discharge
from the City*
$50,000 Pursue grants for capital
improvement projects
$20,000
4 CWPP -
Development/Adoption
$5,000 Pursue grants for
projects
$10,000
5 Arborist to support
enforcement of Fire Fuel
Abatement
$5,000
$210,000 $25,000 *Eligible to use Measure
W local returns
$138,000 $140,000
Grand Total $513,000
34
STRATEGIC PLANNING
WORKSHOP
SATURDAY, JANUARY 22, 2022
CITY OF ROLLING HILLS
35
WORKSHOP GUIDELINES
1.Efficient use of time
2.Respect other perspectives
3.Allow others to fully convey their ideas
4.Your priority is not an argument nor is the workshop a forum for
your arguments
5.Be open minded
6.You represent your constituents
7.Staff is here to support you. Ask questions of staff.
36
THE GOAL OF THE WORKSHOP
•Goal: general intention or direction
•Honest dialog between the five members on the future of the city
37
OBJECTIVE OF THE WORKSHOP
•Objective: specific/precise
•Establish a minimum of three priorities to a maximum of five
priorities agreeable among the members to establish the City’s work
plan for the next two fiscal years 2022-2023 and 2023-2024
38
STRATEGIC PLANNING BEYOND TODAY
•Report out at the City Council meeting on Monday, February 14, 2022
•Strategic Planning Session #2 at February 28, 2022 City Council
meeting; use the establish priorities to define action items
•Strategic Planning Session #3 at March 14, 2022 City Council meeting;
continue to use the established priorities to define action items
•April 11, 2022 City Council discuss FY 2022-2023 budget priorities;
translate action items to budget items
39
2020
CITY COUNCIL COMMON PRIORITIES
•Wildfire Mitigation/Emergency Preparedness
•Sewer
•Utility Undergrounding
•Drainage
40
2020
CITY COUNCIL OTHER SPECIFIED PRIORITIES
•Improve communications with residents
•Shorter City Council meetings
•Ease the permitting and building process for residents
•Minimize legal liability
•Public safety
•Revise view ordinance
•Purchase properties for open space
•Refund the residents
41
WORKSHOP STAFF
•Elaine –facilitator/staff member
•John and Christian –scribes
•Ashford and Connie –workshop support
42
2022 STRATEGIC PLANNING
WORKSHOP
Saturday, January 22, 2022
City of Rolling Hills
43
2022 COUNCILMEMBER’S PRIORITIES
•Balance the need for fire fuel reduction with concerns and
reservations of residents as well as mitigating the financial impact on
residents.
•Compliance with Affordable housing requirements while maintaining
the traditional Rolling Hills community expectations.
•Developing an understanding of the City’s obligations and
responsibilities regarding storm drains and the impact on the budget.
•Completion of the City Hall campus improvements.
44
2022 COUNCILMEMBER’S PRIORITIES (cont.)
•Fire Safety –implement all programs (videos, work in conservancy, vegetation management, incentives, etc) to continue to support fire safety.
•Storm drain –what role can the city play to encourage and support RHCA’s efforts to address?
•ADA at City Hall –need to make decision to minimize exposure to complaints and lawsuits.
•Sewer –continue with existing City Hall campus project?
•City staffing –what can the city do to attract, retain, and develop top quality employees to support Council’s visions/goals?
45
ADDITIONAL GOALS AND PRIORITIES?
•Council discussion.
46
Page: 1
Adopted YTD
Budget Expenditures Available
GENERAL FUND
01 - CITY ADMINISTRATOR
702 Salaries -Full Time 429,100.00$ 227,038.49$ 202,061.51$
710 Retirement CalPERS-Employer 29,000.00 20,599.73 8,400.27
710 CalPERS Unfunded Liability 59,026.00 57,063.00 1,963.00
715 Workers Compensation Insurance 7,700.00 4,089.96 3,610.04
716 Group Insurance 55,000.00 41,506.67 13,493.33
717 Retiree Medical 30,300.00 19,789.11 10,510.89
718 Employer Payroll Taxes 28,400.00 12,680.22 15,719.78
719 Deferred Compensation 4,300.00 2,400.00 1,900.00
720 Auto Allowance 4,800.00 2,550.00 2,250.00
XXX Phone Allowance 1,300.00 - 1,300.00
761 Auto Mileage 500.00 - 500.00
740 Office Supplies 38,040.00 9,255.49 28,784.51
745 Equipment Leasing Costs 14,850.00 6,175.34 8,674.66
750 Dues & Subscriptions 15,240.00 1,490.00 13,750.00
755 Conference Expense 10,000.00 5,429.96 4,570.04
757 Meetings Expense 2,000.00 5,843.00 (3,843.00)
759 Training & Eduxcation 5,000.00 - 5,000.00
765 Postage 20,000.00 7,500.00 12,500.00
770 Telephone 5,700.00 3,180.22 2,519.78
775 City Council Expense 10,000.00 1,785.00 8,215.00
776 Miscellaneous Expenses - 111.03 (111.03)
780 Minutes Clerk Meetings 6,000.00 2,254.99 3,745.01
785 Codification 5,000.00 1,446.09 3,553.91
795 Other Gen Admin Expense 4,900.00 1,441.18 3,458.82
801 City Attorney 91,000.00 64,408.00 26,592.00
820 Website 6,000.00 9,764.00 (3,764.00)
850 Election Expense City Council - 166.85 (166.85)
890 Consulting Fees 161,400.00 43,775.12 117,624.88
925 Utilities - 1,473.69 (1,473.69)
955 Disaster Emergency Equipment - 1,392.00 (1,392.00)
802 Legal Expense - Other 3,000.00 - 3,000.00
790 Advertising 1,000.00 - 1,000.00
Total City Administrator 1,048,556.00 554,609.14 489,946.86
CITY OF ROLLING HILLS
Summary of Expenditures
July 1 to December 31, 2021
47
Page: 2
Adopted YTD
Budget Expenditures Available
CITY OF ROLLING HILLS
Summary of Expenditures
July 1 to December 31, 2021
05 - Finance
750 Dues & Subscriptions 200.00 - 200.00
810 Annual Audit 17,630.00 - 17,630.00
890 Consulting Fees 99,500.00 62,709.15 36,790.85
Total Finance 117,330.00 62,709.15 54,620.85
15- PLANNING & DEVELOPMENT
702 Salaries 237,200.00$ 115,656.91 121,543.09
710 Retirement CalPERS-Employer 17,750.00 8,702.01 9,047.99
715 Workers Compensation Insurance 3,800.00 2,014.50 1,785.50
716 Group Insurance 30,900.00 11,721.41 19,178.59
718 Employer Payroll Taxes 18,790.00 8,990.92 9,799.08
719 Deferred Compensation 1,200.00 - 1,200.00
720 Auto Allowance 2,400.00 1,100.00 1,300.00
XXX Phone Allowance 600.00 - 600.00
758 Planning Commission Meetting - 988.12 (988.12)
761 Auto Mileage - 37.24 (37.24)
770 Telephone - 960.82 (960.82)
776 Miscellaneous Expense 2,000.00 - 2,000.00
750 Dues & Subscription 850.00 - 850.00
755 Conference Expense 5,000.00 - 5,000.00
759 Training & Education 1,000.00 - 1,000.00
790 Advertising - 2,405.65 (2,405.65)
801 City Attorney - 608.00 (608.00)
802 Legal Expenses-Other - 17,376.60 (17,376.60)
872 Property Development-Legal Exp 100,000.00 4,060.85 95,939.15
878 Build Inspect. LA County/Willd 150,000.00 36,138.07 113,861.93
881 Storm Water Management 275,800.00 143,037.85 132,762.15
882 Variance & CUP Expense 7,000.00 5,913.95 1,086.05
884 Special Project Study & Consulting 180,000.00 179,792.64 207.36
950 Capital Outlay 26,400.00 - 26,400.00
Total Planning & Development 1,060,690.00 539,505.54 521,184.46
25 - Public Safety
830 Law Enforcement 220,380.00 85,015.79 135,364.21
833 Other Law Enforcement Expenses 3,000.00 1,129.73 1,870.27
837 Wild Life Mgmt & Pest Control 50,000.00 1,412.40 48,587.60
48
Page: 3
Adopted YTD
Budget Expenditures Available
CITY OF ROLLING HILLS
Summary of Expenditures
July 1 to December 31, 2021
838 Animal Control Expense 6,000.00 2,204.45 3,795.55
890 Consulting Fees - 17,264.35 (17,264.35)
Total Public Safety 279,380.00 107,026.72 172,353.28
65 - NON-DEPARTMENTAL
895 Insurance & Bond Expense 30,260.00 11,025.46 19,234.54
901 South Bay Comm. Organization 20,100.00 1,200.00 18,900.00
915 Community Recognition 16,000.00 4,718.25 11,281.75
916 Civil Defense Expense 650.00 - 650.00
917 Emergency Preparedness 137,360.00 18,988.58 118,371.42
985 Contingency 25,000.00 - 25,000.00
Total Non-Departmental 229,370.00 35,932.29 193,437.71
75 - CITY PROPERTIES
925 Utilities 33,810.00$ 18,684.92$ 15,125.08
930 Repairs & Maintenance 36,963.00 8,615.00 28,348.00
932 Area Landscaping 28,500.00 7,238.91 21,261.09
Capital Outlay - Buildings & Equip 250,000.00 - 250,000.00
Total City Properties 349,273.00 34,538.83 314,734.17
GENERAL FUND TOTAL 3,084,599.00$ 1,334,321.67$ 1,746,277.33$
49
Page: 4
Adopted YTD
Budget Expenditures Available
CITY OF ROLLING HILLS
Summary of Expenditures
July 1 to December 31, 2021
10 - COPS FUND
COPS Program Expenditures 161,100.00$ 89,712.28$ 71,387.72$
14 - Traffic Safety Fund
Road Striping-Delineators/Pavement 10,000.00$ 2,500.00$ 7,500.00$
16 - CAL/OES
Safety Element DR4344-PL0521 -$ 4,261.00$ (4,261.00)$
Vegetation Magmnt DR4382-PJ0175 - 83,950.43 (83,950.43)
-$ 88,211.43$ (88,211.43)$
25 - Prop A Transportation Fund
Prop A Excbange -$ 84,000.00$ (84,000.00)$
40 - Capital Projects Fund
City Hall Improvements 300,000.00$ 12,952.50$ 287,047.50$
41 - Utility Fund
Legal Other & Outside Council 1,452.00$
Sewer Feasibility Project 7,280.00
763,638.00$ 8,732.00$ 754,906.00$
50 - Refuse Collection Fund
Refuse Service Contract 456,348.00$
Operating Transfer Out 12,000.00
912,700.00$ 468,348.00$ 444,352.00$
50
2022 STRATEGIC PLANNING MEETING
JANUARY 22, 2022
PROJECTS 2020 COUNCIL’S PROJECT INPUT ACTIVITIES TAKEN WITHIN TWO YEARS SUGGESTIONS/STAFF’S NOTES
SEWER In the past, people were not interested due
to high cost.
Wait for results and costs then figure out
next steps.
Phased. First phase limited scope.
Supports waiting for results, costs and
determining next steps from there.
- Completed phase 2 feasibility
study. This includes Will Serve
Letters from Los Angeles County.
Study provided high-level
estimate for a new sewer line
along Rolling Hills Road.
- Hired NV5 to provide engineering
design for 8” sewer main along
Rolling Hills Road. Design at 100%
completion and provided detailed
engineering estimate of 8” sewer
main.
- Completed phase 3 feasibility
study. Council authorized study of
sewer outlets to Palos Verdes
Drive North (residents’ proposed
project). The study provided high
level of construction costs for
three options to outlet the
effluent.
- Conducted a community survey,
asking residents if they want the
City to implement sewer main.
Data presented to the City
Council.
- Requested the hire of consultant
to pursue grant, low interest loans
for sewer projects.
- Coordinated with RHCA to keep
them updated on the status of the
project. They are in the holding
pattern for the amenities project
at the Tennis Courts pending
sewer installation or septic tank
replacement.
- The City’s Tennis Court ADA
improvement is on hold pending
- Make a decision on the 8” sewer
main.
- Make a decision on the residents’
request to provide sewer outlet at
Palos Verdes Drive North.
- Sewer is an eligible expense for
the American Rescue Plan Act
(APPA) allocation of $441,000.
51
2022 STRATEGIC PLANNING MEETING
JANUARY 22, 2022
sewer installation or septic tank
replacement.
WILDFIRE City in charge of safety.
Great job clearing but need to be expanded.
City should continue Conservancy’s work.
City should hire Association to clear
vegetation (using striping funds).
City enforcement should include
easements. Residents should clear
easements.
Crest Gate should open easily. City take on
enforcement responsibility.
Supports City enforcement on easement;
authority over Crest Gate’s accessibility;
expanding vegetation clearance done by
Conservancy and providing firebreak.
- Based on the City’s advocacy, the
RHCA automated the Crest Road
East gate.
- Staff report on dead vegetation
enforcement on a quarterly basis.
- Requested Council to purchase a
Kubota to assist with code
enforcement’s work on enforcing
dead vegetation ordinance.
- City received grant funding from
CALOES/FEMA; Vegetative
Management Grant Project
Performed Environmental
Assessment for 30 residents
Filed CEQA Categorical Exemption
- City staff met with LACFD and
began forming the project design
for the Vegetative Management
Grant Project
- Palos Verdes Peninsula Land
Conservancy fuel load reduction
(40+ acre area)
- Drafted, adopted a Community
Wildfire Protection Plan (CWPP)
- City started the Fire Fuel
Committee specifically to problem
solve for potential wildfire
community concerns
- Hardening the Home Videos:
instructions on how to harden
your home
- Canyon Management Videos:
instructions on how to manage
your canyons
- Harden the Home inspections
from the Los Angeles County Fire
52
2022 STRATEGIC PLANNING MEETING
JANUARY 22, 2022
Department Forestry Division-
Trevor Moore
- Fire Works Ordinance (not
passed)
- Communal Bin event (Five 40-
cubic yard bins) for community
use to reduce vegetation
- Worked with RHCA to add
chipping event for the
community.
- Worked with LACFD to conduct
roadside clearance inspections for
all roads in Rolling Hills.
EMERGENCY
PREPAREDNESS
EVACUATION
Devote money to education, planning and
dissemination of information.
Supports increasing budget next year.
- Block Captain/Emergency
Preparedness budget in 17/18
was $4,500. In 18/19, the budget
was $8,000, in 19/20 the budget
was $14,875. The budget for
20/21 was $29,000 and the
budget for 21/22 is $137,360.
- Council was asked to consider
hiring a marketing firm to provide
an Evacuation procedures
brochure drafted by the Block
Captains and place the company
on-call for educational material on
emergency preparedness.
- Block Captain communication
project: outdoor alert system
(HQE feasibility study).
- Emergency Information System
(EIS) online database for city
contact with residents
- Communications Project (RHCA
Improving Wi-fi)
- City participation in the Prepared
Peninsula Expo
- Peninsula Wide Evacuation Map
- Conduct citywide emergency drill.
53
2022 STRATEGIC PLANNING MEETING
JANUARY 22, 2022
UTILITY
UNDERGROUNDING
Have grant cover costs.
Buy SCE rights.
Supports undergrounding and expanding
to other areas.
- Staff conducts monthly meetings
with utility companies for
progress updates on the Eastfield
Assessment District project.
- Staff conducts monthly meetings
with residents to educate them on
the process to create an
assessment district.
- Completed design to the Eastfield
Assessment District project.
- Completed numerous meetings
with residents in the Eastfield
Assessment District area with
subject matter experts including
financial advisors.
- Brought the project to a vote and
the project was voted down.
- Council approved resolution on
the city’s contribution to single
pole undergrounding, and
assessment district projects.
- Processed one reimbursement for
single pole undergrounding
project.
- Awarded by CalOES/FEMA
approximately $1.5M grant funds
for Crest Road East
Undergrounding project.
Preliminary Drawing/Design
began. Confirmed Rule 20A with
Utility Companies. Monthly status
meetings with all stakeholders
(SCE, utilities, engineers, etc.) will
commence in February 2022.
- Worked with Cal/OES on potential
Eastfield Drive Utility
Undergrounding grant award.
Council approved environmental
clearance documents for the said
- Focus on completing Cal/OES
grant project on Crest Road East
- Consider a utility underground
masterplan for the entire city.
54
2022 STRATEGIC PLANNING MEETING
JANUARY 22, 2022
project and agreed to adhere to
constructions provisions if the city
was awarded funds. Waiting to
hear from CalOES/FEMA.
DRAINAGE Improve civic center campus.
Install catch basins at key locations.
Try to eliminate flow outside of the City.
Figure out a way to use money being paid
to consultants on infrastructure that will
eliminate the need to participate in MS4.
Find Exit strategy.
Educate residents on drainage and erosion.
Make it standard requirement to retain
100% of water on site and enforced by PC.
Figure out exit strategy from MS4
reporting and divert money paid to
consultant to help build infrastructure.
Educate resident about drainage and
erosion.
- Submitted a revised TMRP to
requested the LA Regional Water
Quality Control Board to reduce
the frequency of trash monitoring
to comply with the trash TMDL.
Reduction in frequency was grant
but not at the level requested by
the City.
- Review diversion project (Bent
Springs Canyon) as a strategy to
comply with MS4 permit.
- Initiated the Sepulveda Canyon
monitoring. Council approved to
release the first year data (no
flow) to the LA Regional Water
Quality Control Board to consider
that the City does not discharge to
impair waters of the US.
- Council conducted a workshop
with the Planning Commission in
September 2021 to direct PC to
find ways to retain more
stormwater discharge on private
property.
- Council authorized joining the
Peninsula EWMP and directed
staff to prepare addendum.
- Consulted directed staff to ask
City of Torrance to design
Torrance Airport infiltration
project increments should the
Regional Board reject City’s
approach to compliance with
TMDL (no flow or clean flow from
Sepulveda monitoring data).
- Investigate outstanding
agreements with County to
maintain drains in the community.
- Work plan to meet obligations of
the drainage maintenance
agreement.
55
2022 STRATEGIC PLANNING MEETING
JANUARY 22, 2022
- Council and staff looking at
creative ways to spend Measure
W local returns to implement
impactful clean water projects.
- The City has been an outlet for
residents to voice drainage issues
experienced in the community
(Mayor Dieringer’s recent meeting
with resident of 2 Wrangler Road).
EASE PERMIT
PROCESS
No change - Previously, applicants of
development projects subjected
to discretionary review had to
complete the entitlement process
over four Planning Commission
meetings (a duration of a
minimum of four months).
- Staff cut down the entitlement
process to two Planning
Commission meetings but drafting
resolutions of approval ahead of
time to be reviewed by the
Planning Commission.
- Improvements where possible,
staff is always evaluating.
Operational improvements are
within the purview of the staff.
- Proposed staffing change for
efficiency. Current Planning
Department: Director, Code
Enforcement officer, part-time
Admin Clerk. Proposed Planning
Department: Director, Assistant
Planner. Eliminate Code
Enforcement officer and part-time
Admin Clerk. Out source code
enforcement to utilize the
resources of companies.
- Additional planner to help process
develop applications and work
with applicants to provide
guidance on approvable projects.
COMMUNICATION
WITH RESIDENTS
Keep Blue Newsletter. Periodically increase
content, quarterly.
Explore other medium dissemination.
Explore costs to outsource production.
Explore additional information provided.
Keep Blue Newsletter. Periodically
increase content; quarterly. Come back
with costs regarding outsourcing.
- 47 Blue Newsletters produced in
calendar year 2020.
- 45 Blue Newsletters produced in
calendar year 2021.
- In contrast, 24 Blue Newsletters
produced in calendar year 2017;
25 Blue Newsletter produced in
calendar year 2016.
- Outsource production of Blue
Newsletter would allow internal
staff to be available for other
impactful assignments.
- Residents like the Blue Newsletter
format. Received many
compliments on the Blue
Newsletter. CONSIDER POSTING
56
2022 STRATEGIC PLANNING MEETING
JANUARY 22, 2022
- Approximately $24,000 per year
(material, postage, production
time excluding time to produce
contents) to produce Blue
Newsletter in house.
- Launched new website with
continuous improvements for
functionality. Pushing info out via
Blue Newsletter to ask residents
to refer to the website for more
information.
- Launched Granicus with audio and
video recordings of City Council
meetings. Agendas are achieved
on the City’s website.
- Regional Law, and Public Safety
Committee agendas achieved on
the City’s website.
- Block Captain meeting agendas,
minutes, and or recordings are
available on the City’s website.
- Home hardening education videos
are on the City’s website.
- Joined AlertSouthBay using the
Everbridge Platform. Residents
can get alerts.
- Roll out of Emergency Information
System (EIS) on the City’s website.
- Council authorized the creation of
a database on the City’s website.
In 2022, to have contact
information for all residents for
emergency purposes.
THE BLUE NEWSLETTER ON THE
CITY’S WEBSITE.
- CONSIDER USING SOCIAL MEDIA
TO REACH RESIDENTS –
NEXTDOOR, FACEBOOK, TWITTER,
AND ETC.
MINIMIZE LEGAL
LIABILITY
Put money to minimize liability.
ADA compliance moving forward.
Legal costs keep going up. Limit inquiries to
legal questions.
JPA a great resource.
- Conducted countless meetings on
City Hall ADA improvement
project at the Council level and
staff level to finalize the best way
- On-call consultants: geologist,
soils engineer, hydrologist, and
civil engineer.
- On-call contractors: general
contractor, piping contractor, tree 57
2022 STRATEGIC PLANNING MEETING
JANUARY 22, 2022
Support ADA project to decrease potential
liabilities. Staff to define and narrow
breadth of legal inquiries.
to bring City Hall to comply with
accessibility regulations.
- Council authorized a loan
application to the CJPIA to fund
the construction of the City Hall
ADA improvement project.
- Mitigated liability relating to non-
complaint 5th cycle housing
element.
- On the path to comply with the 6th
cycle housing element.
- Complied with SB9 with local
ordinance adoption.
- Complied with ADU mandate with
local ordinance adoption.
- Applied and achieved SB1383
(organics) waiver to implement a
organics collection program.
trimming contractor, and paving
contractor.
- On-call expertise to support the
city when needed. Landslides,
drainage/erosion.
PUBLIC SAFETY Improve coordination with the Association.
Add camera put privacy issues.
How can City enforce public safety with
limited tools?
Armed school officer not meeting terms of
contract. City will put out of Agreement. If
required job not performed.
Use advocacy to promote safety; if need
CC will exercise more authority in the
future. Ensure armed officer meeting
terms of contract.
- Monthly meetings with Captain
Powers and other Regional Law
City Managers on policing issues.
- Twice a month call with Captain
Powers to discuss Rolling Hills
matters.
- Quarterly report from school
district on the performance of the
School Resource Officer funded by
jointly by the school district and
Peninsula cities.
- Quarterly reports from Captain
Powers on crime stats and crime
trends for the Peninsula.
- Use Lomita Sheriff’s Department
CORE Team to address neighbor
issues in the community and for
educating the community.
- Sheriff’s Department and Fire
Department attend all zone
58
2022 STRATEGIC PLANNING MEETING
JANUARY 22, 2022
meetings, and all Block Captain
meetings. They also attend
coyote forums, and public safety
forms whenever they are held.
- Operations visibility.
Councilmember Pieper asked the
Sheriff’s Department to show
presence in the community by
having Black and Whites drive in
the community often.
REINSTATE VIEW
ORDINANCE
Have City protect and enforce view
ordinance.
Wait to process two complaints in the
queue and determine if there’s a need for
City to change ordinance.
Supports waiting for outcome of current
complaints before changing current
process.
- Processed one view case under
new code: Juge (view seeker) and
Tamayo (vegetation owner). Long
process, no mediation, findings by
the Committee on Trees and
View. Currently in the appeal
period.
- A second pending view case just
getting started on the process
(view case against four properties)
- A third pending view case
submitted (2 El Concho –
vegetation owner).
- $2,000 application fee is far below
the amount of money needed to
recover the cost: staff and
attorney. City Attorney’s office is
intimately involved and $2,000
only pays for 10 hours of work for
the City Attorney’s office.
Consider increasing to cover the
cost of the City Attorney’s time.
- View case against 4 properties,
code only allows the charge of one
application fee. Consider changing
code so that each address has an
application fee.
PURCHASE
PROPERTY FOR OS
Not acquire
REFUND THE
RESIDENTS
Refund yearly surplus to residents.
Use money for programmatic services that
will benefit larger community.
Identify CIP to fund in next year to three
years to really see if there’s surplus.
Not connecting to sewer might be missed
opportunity.
Staff coming back with recommendations
on how to spend surplus: services,
drainage, firebreak, etc. Come back after
fiscal year. CC committing money TBD.
- FY21-22, Council adopted a deficit
budget. Reserves are needed for
capital improvement projects,
operation improvements, cost of
service to residents and meeting
mandates.
- Expenditures throughout the year
are monitored by staff to prevent
overspending.
- Can use reserves to hire a Notary
to be at City Hall one day a week
and offer free service to the
residents of Rolling Hills.
- Can use reserve funds to start a
public access channel to
communication with residents and
59
2022 STRATEGIC PLANNING MEETING
JANUARY 22, 2022
can broadcast public meetings, fill
contents with educational videos.
- Provide passport service at City
Hall.
60
Agenda Item No.: 6.B
Mtg. Date: 01/22/2022
TO:HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM:ELAINE JENG, CITY MANAGER
THRU:ELAINE JENG P.E., CITY MANAGER
SUBJECT:REVIEW THE CAPITAL IMPROVEMENT PLAN APPROVED AS A
PART OF THE FISCAL YEARS 2020-2021 AND 2021-2022 BUDGET
ADOPTION.
DATE:January 22, 2022
BACKGROUND:
The City Council adopted a three year Capital Improvement Plan (CIP) for FY 2020-2021 and FY
2021-2022.
DISCUSSION:
Atypical to the adoption of a CIP, the City Council opted not to allocate funds to the projects listed in
the three year CIP for FY 2020-2021 and FY 2021-2022. The adopted CIP served as a work plan and
as each project progressed, the City Council was requested to allocate line item budget at different
phases for each project. For example, the City Hall ADA Improvement Project was discussed with the
City Council extensively in 2020 and 2021, including allocation of funds for design work, and
alternative spacing planning. The engineering design of the 8" sewer main was also allocated budget in
2020. The acceptance of the grant funds for the Crest Road East Utility Undergrounding project and the
Vegetation Management in the Canyons were acted on by the Council individually.
Typically, the adoption of a CIP would allocate a certain dollar amount to the project for a period of one
to five years. Expenditures for the projects would be allowed as long as the expenses are within the
allocated amount for the specified period.
FISCAL IMPACT:
None
RECOMMENDATION:
Review with staff.
ATTACHMENTS:
CIP_3Years_2020.pdf
CIP_3Years_2021-June-28.pdf
61
62
PROPOSED 3-YEAR CAPITAL IMPROVEMENT PLAN
CITY OF ROLLING HILLS
FY2020-2021 TO FY 2022-2023
Current Year Year 1 Year 2 Year 3
Project Description FY 2018-2019 FY 2019-2020 FY 2020-2021 FY 2021-2022 FY 2022-2023
Phase Cost Phase Cost Phase Cost Phase Cost Phase Cost
1
8" Sewer Main along Rolling Hills Road*Feasibility Study Phase I $11,391 Feasibility Study Phase II $30,000 Design/Construction $400,000 Construction $700,000
2
Tennis Courts ADA Improvements**Design $8,000 Construction $50,000 Construction $250,000
3
City Hall ADA Improvements**Design $30,000 Design $7,000 Construction $300,000
4
City Hall campus parking lot improvements***Design $21,000 Design $50,000 Construction $500,000
Total $40,391 $60,000 $457,000 $1,300,000 $500,000
* Possible offset of General Fund with successful grant pursuits.
** Low interest rate financing available through CJPIA for ADA projects with 5 year repay plan.
*** Eligible to be funded using a combination of accumulated local returns from Measures R and M transportation funds, Measure A County Park fund, and Measure W Clean Water fund.
SCHEDULE
Project Description FY 2018-2019 FY 2019-2020 FY 2020-2021 FY 2021-2022 FY 2022-2023
Phase Timeframe Phase Timeframe Phase Timeframe Phase Timeframe Phase Timeframe
1 8" Sewer Main along Rolling Hills Road*Feasibility Study Phase I Feb 18 - Oct
18
Feasibility Study Phase II May 19-
May 20
Design/Construction July20-
Feb21, May
21 - Sept 21
Construction May 21 - Sept
21
2 Tennis Courts ADA Improvements**Design Construction May 21 -
Sept 21
Construction May 21 - Sept
21
3 City Hall ADA Improvements**Design Jan 20 -
Sept 20
Design Jan 20 - Sept
20
Construction July 21 - Nov
21
4 City Hall campus parking lot improvements***Design Design Feb 22 - Jun
22
Construction Aug 22 - Dec
22
63
PROPOSED 3-YEAR CAPITAL IMPROVEMENT PLAN
CITY OF ROLLING HILLS
FY2020-2021 TO FY 2022-2023
Year 0 Current Year Year 2 Year 3
Project Description FY 2018-2019 FY 2019-2020 FY 2020-2021 FY 2021-2022 FY 2022-2023 FY 2023-2024
Phase Cost Phase Cost Phase Cost Phase Cost Phase Cost
1 8" Sewer Main along Rolling Hills Road [1]Feasibility Study Phase I $11,391 Feasibility Study Phase II $30,000 Design $81,196 Construction $1,700,000
2 Tennis Courts ADA Improvements Design $8,000 Construction $300,000
3 City Hall ADA Improvements [2]Design $37,000 Construction $784,390
4 Crest Road East Utility Undergrounding Grant Project [3]Design Design/Construction $763,638 Construction $763,638
5
Vegetation/Fire Fuel Management Grant Project [4]Design [6]$0 Environmental/
Construction
$975,144
6 City Hall campus parking lot improvements [5]Design $50,000
Total $19,391 $30,000 $118,196 $4,523,172 $813,638
[1] Off-set of general fund ($350,000) using American Rescue Fund
[2] Low interest rate financing secured ($300,000) through CJPIA for ADA projects with 5 year repay plan.
[3] Grant requires 25% local match. City will use Rule 20A credit for local match.
[4] Only phase 1 has been awarded. Phase 2 approval will depend on the completion of phase 1.
[5] Eligible to be funded using a combination of accumulated local returns from Measures R and M transportation funds, Measure A County Park fund, and Measure W Clean Water fund.
[6] No cost to the City; contribution by the Los Angeles County Fire Department
SCHEDULE
Project Description FY 2018-2019 FY 2019-2020 FY 2020-2021 FY 2021-2022 FY 2022-2023 FY 2022-2023
Phase Timeframe Phase Timeframe Phase Timeframe Phase Timeframe Phase Timeframe
1 8" Sewer Main along Rolling Hills Road [1]Feasibility Study Phase I Feb 18 - Oct
18
Feasibility Study Phase II May 19-
May 20
Design Sept '20 - Jun
'21
Construction Jul '21 - Nov '21
2 Tennis Courts ADA Improvements Design Construction Nov '21 - Apr
'22
3 City Hall ADA Improvements [2]Design Mar '20 -
May '21
Construction Oct '21 - Feb '22
4 Crest Road East Utility Undergrounding Grant Project [3]Design Jan '21 - Jun
'22
Design/Construction Jul '21 -Jun '22 Construction Jul'22 - Sept
'22
5 Vegetation/Fire Fuel Management Grant Project [4]Design Dec '20 - Mar
'21
Environmental/
Construction
May '21 - Nov
'21; Jan '22 -
Apr '22
6 City Hall campus parking lot improvements [5]Design Jun '22 -
Dec '22
64
Agenda Item No.: 6.C
Mtg. Date: 01/22/2022
TO:HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM:ELAINE JENG, CITY MANAGER
THRU:ELAINE JENG P.E., CITY MANAGER
SUBJECT:DISCUSS AND ESTABLISH PRIORITIES INCLUDING CAPTIAL AND
NON CAPTIAL PROJECTS FOR THE NEXT TWO FISCAL YEARS (FY
2022-2023 AND FY 2023-2024).
DATE:January 22, 2022
BACKGROUND:
In preparation of the 2020 strategic planning workshop, the City Council was requested to submit
priorities for the city. The submitted priorities were compared to identify common priorities. Similar to
the preparation for the workshop two years ago, the City Council was asked to provide priorities for the
2022 workshop.
DISCUSSION:
Priorities received from the Council at the time of agenda publishing are as follows:
1. Balancing the need for fire fuel reduction with the concerns and reservations of residents as well
as mitigating the financial impact on residents.
2. Compliance with Affordable Housing requirements while maintaining the traditional Rolling
Hills community expectations.
3. Developing an understanding of the City’s obligations and responsibilities regarding storm drains
and the impact on the budget.
4. Completion of City Hall Campus improvements
5. Fire Safety - Implement all programs (videos, work in conservancy, vegetation management,
incentives, etc.) to continue to support fire safety.
6. Storm drains - What role can we play to encourage and support RHCA efforts to address?
7. ADA at City Hall - Need to make decision to minimize exposure to complaints and lawsuits.
8. Sewers - Continue with existing City Hall campus project?
9. City staffing - What can we do to attract, retain, and develop top quality employees to support
Council's visions/goals?
The City Council can provide and specify additional priorities at the workshop. Staff and Council will
review Council's current priorities together, and compare the list to the 2020 priorities to identify
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adjustments to the city's workplan for the next two years.
FISCAL IMPACT:
None.
RECOMMENDATION:
Discuss and provide direction to staff.
ATTACHMENTS:
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