2022-02-14_CC_AgendaPacket1.CALL TO ORDER
2.ROLL CALL
3.PLEDGE OF ALLEGIANCE
4.PRESENTATIONS/PROCLAMATIONS/ANNOUNCEMENTS
4.A.RECOGNITION AND COMMENDATION FOR LOS ANGELES COUNTY SHERIFF'S
DEPARTMENT DEPUTIES TAMI BOUSE AND REECE SOUZA ON THEIR YEARS
OF SERVICE TO THE PALOS VERDES PENINSULA AND THE CITY OF ROLLING
HILLS.
RECOMMENDATION: Present certificates of commendation.
5.APPROVE ORDER OF THE AGENDA
This is the appropriate time for the Mayor or Councilmembers to approve the agenda as is or reorder.
6.BLUE FOLDER ITEMS (SUPPLEMENTAL)
NO. 2 PORTUGUESE BEND ROAD
ROLLING HILLS, CA 90274
(310) 377-1521
FAX (310) 377-7288
AGENDA
Regular City Council Meeting
CITY COUNCIL
Monday, February 14, 2022
CITY OF ROLLING HILLS
7:00 PM
All Councilmembers will participate in-person wearing masks per Los Angeles County Health
Department's Health Officer Order effective Saturday, July 17, 2021. The meeting agenda is available
on the City’s website. The City Council meeting will be live-streamed on the City’s website. Both the
agenda and the live-streamed video can be found here:
https://www.rolling-hills.org/government/agenda/index.php
Members of the public may submit written comments in real-time by emailing the City Clerk’s office
at cityclerk@cityofrh.net. Your comments will become part of the official meeting record. You must
provide your full name, but please do not provide any other personal information that you do not want
to be published.
Recordings to City Council meetings can be found here:
https://cms5.revize.com/revize/rollinghillsca/government/agenda/index.php
Next Resolution No. 1289 Next Ordinance No. 374
1
Blue folder (supplemental) items are additional back up materials to administrative reports, changes to the posted
agenda packet, and/or public comments received after the printing and distribution of the agenda packet for receive
and file.
7.PUBLIC COMMENT ON NON-AGENDA ITEMS
This is the appropriate time for members of the public to make comments regarding the items on the consent
calendar or items not listed on this agenda. Pursuant to the Brown Act, no action will take place on any items not
on the agenda.
8.CONSENT CALENDAR
Business items, except those formally noticed for public hearing, or those pulled for discussion are assigned to the
Consent Calendar. The Mayor or any Councilmember may request that any Consent Calendar item(s) be removed,
discussed, and acted upon separately. Items removed from the Consent Calendar will be taken up under the
"Excluded Consent Calendar" section below. Those items remaining on the Consent Calendar will be approved in
one motion. The Mayor will call on anyone wishing to address the City Council on any Consent Calendar item on
the agenda, which has not been pulled by Councilmembers for discussion.
8.A.APPROVE AFFIDAVIT OF POSTING FOR THE CITY COUNCIL REGULAR
MEETING OF FEBRUARY 14, 2022
RECOMMENDATION: Approve.
8.B.APPROVE MOTION TO READ BY TITLE ONLY AND WAIVE FURTHER READING
OF ALL ORDINANCES AND RESOLUTIONS LISTED ON THE AGENDA
RECOMMENDATION: Approve.
8.C.APPROVE THE FOLLOWING CITY COUNCIL MINUTES: JANUARY 22, 2022
JANUARY 24, 2022
RECOMMENDATION: Approve as presented.
8.D.PAYMENT OF BILLS
RECOMMENDATION: Approve as presented.
8.E.APPROVE THE SUBMITTAL OF THE 2021 PALOS VERDES PENINSULA EWMP
ADDENDUM TO THE LOS ANGELES REGIONAL WATER QUALITY CONTROL
BOARD.
RECOMMENDATION: Approve the submittal of the 2021 Palos Verdes Peninsula
EWMP Addendum to the Los Angeles Regional Water Quality Control Board.
8.F.ADOPT RESOLUTION NO. 1288 AUTHORIZING SUBMITTAL OF THE
CALRECYCLE SB 1383 LOCAL ASSISTANCE GRANT PROGRAM APPLICATION
AND RELATED AUTHORIZATIONS
RECOMMENDATION: Adopt Resolution No. 1288.
CL_AGN_220214_AffidavitofPosting.pdf
CL_MIN_220122_CC_F.pdf
CL_MIN_220124_CC_F.pdf
CL_AGN_220214_PaymentOfBills_01.25-02.14.pdf
Addendum_PVP_EWMP_RH(2022-01-04).pdf
Palos Verdes Peninsula EWMP Letter 2021 Update.pdf
ResolutionNo 1288 SB 1383 Grant.pdf
ApplicationCertification - SIGNED.pdf
2
8.G.APPROVE AND AUTHORIZE CITY MANAGER TO EXECUTE CONTRACTS OR
AGREEMENTS WITH THE SOUTH BAY WORKFORCE INVESTMENT BOARD
(SBWIB) RELATED TO FILLING THE PART-TIME ADMINISTRATIVE CLERK
VACANCY
RECOMMENDATION: Approve as presented.
8.H.APPROVE AND AUTHORIZE CITY MANAGER TO EXECUTE THE JOINT
REPRESENTATION LETTER BETWEEN THE SBCCOG AND THE CITIES OF
LOMITA, HERMOSA BEACH, PALOS VERDES ESTATES AND ROLLING HILLS
REGARDING THE REGIONAL EMERGENCY ALERT PROGRAM
REC OMM ENDATIO N : Direct the City Manager to execute the letter of consent
authorizing the joint representation
9.EXCLUDED CONSENT CALENDAR ITEMS
10.COMMISSION ITEMS
11.PUBLIC HEARINGS
12.OLD BUSINESS
12.A.APPROVE THE PRINTING AND DISTRIBUTING OF THE ROLLING HILLS
EMERGENCY PREPAREDNESS EVACUATION PROCEDURE BROCHURE.
R E C O M M E N D AT I O N : Approve printing and distribution of the emergency
evacuation brochure.
12.B.DISCUSS THE ROLLING HILLS COMMUNITY ASSOCIATION'S REQUEST
RELATING TO THE CITY HALL CAMPUS EMERGENCY POWER PROJECT AND
PROVIDE DIRECTION TO STAFF.
RECOMMENDATION: Provide direction to staff.
12.C.CONSIDER HIRING A LANDSCAPE ARCHITECT TO INVENTORY THE CITY
HALL CAMPUS IRRIGATION SYSTEM AND PROVIDE RECOMMENDATIONS FOR
LANDSCAPING IMPROVEMENTS.
RECOMMENDATION: Discuss and Consider.
13.NEW BUSINESS
13.A.CONSIDER AND APPROVE FUEL LOAD REDUCTION MAINTENANCE IN PHASE
THREE AREA BY THE PALOS VERDES PENINSULA LAND CONSERVANCY.
R E COM M EN D ATIO N : Staff recommends that the City Council invest in the
SBWIB_Business Services flyer-All Locations.pdf
SBWIB_TSE_Program.pdf
2020 TSE AGREEMENT OJT NEW 5 PWE 5 MON SAMPLE 03 25 2020.pdf
2021 OJT Agreement WIOA NEW SAMPLE (50%) 10 20 2020.pdf
CL_AGN_220214_BBK_JointRepLetter_RegEmerAlertPrgm.pdf
RH Evacuation Procedures DRAFT 020322.v4.pdf
Sir Speedy Costs for Printing Evac Brochures.pdf
Rolling_Hill_Maintenance_Buildings_One__Two-_SFR_V3_Review.pdf
3
maintenance of the Phase 3 area and direct staff to work with PVPLC on a cost
estimate for a three year maintenance period.
13.B.ACCEPT FEDERAL EMERGENCY MANAGEMENT AGENCY (FEMA) HAZARD
MITIGATION GRANT FUNDS HMGP DR-4382-177-7R-CA, EASTFIELD DRIVE
ELECTRICAL UTILITY UNDERGROUNDING MITIGATION PROJECT; DIRECT
STAFF TO PREPARE A RESOLUTION TO ACCEPT THE FUNDS; AUTHORIZE THE
CITY MANAGER TO EXECUTE THE POST OBLIGATION DOCUMENTS IN ORDER
TO RECEIVE REIMBURSEMENT; AND ALLOCATE THE REQUIRED FUNDS
FROM THE UTILITY FUND.
RECOMMENDATION: Approve as presented.
13.C.CONSIDER AMENDING EXISTING EMERGENCY CONTRACT WITH E.C.
CONSTRUCTION COMPANY TO ADD REPAIRS TO SINKHOLE CAUSED BY A
COLLAPSED STORM DRAIN PIPE AT QUAILRIDGE ROAD NORTH; AND TO
INVOICE THE ROLLING HILLS COMMUNITY ASSOCIATION FOR THE REPAIRS.
RECOMMENDATION: Approve recommended action.
13.D.ACCEPT EMERGENCY STORM DRAIN REPAIR ALONG MIDDLERIDGE LANE
SOUTH AS COMPLETE AND RELEASE RETENTION AFTER 30 DAY LIEN PERIOD
TO EC CONSTRUCTION
RECOMMENDATION: Approve as presented.
13.E.CONSIDER A PROPOSAL FROM WILLDAN ENGINEERING TO PROVIDE CODE
ENFORCEMENT SERVICES IN THE AMOUNT NOT TO EXCEED $15,100
RECOMMENDATION: Approve as presented.
13.F.PRESENT THE CITY COUNCIL PRIORITIES FOR FISCAL YEARS 2022-2023 AND
2023-2024 DEVELOPED AS PART OF THE JANUARY 22, 2022 STRATEGIC
PVPLC Reducing Fuel Load Project Update -2021.pdf
PVP Land Conservancy Agreement_2019-11-15.pdf
PVP Land Conservancy Agreement 2020_06_08.pdf
Second Amendment to Fire Fuel Abatement 07122021 Signed.pdf
DR4382-PJ0177 Apvl Ltr & FEMA Pkg.pdf
Cal OES 89 (blank).pdf
Cal OES 130 (blank).pdf
DR4382-PJ0177 Supp_50 Subaward Info.pdf
FFATA Rolling Hills, City of.pdf
HMA Notification to Subrecipients.pdf
Reimbursement Request Form - Cal OES 400.pdf
Resolution 10-14-19.pdf
SAM New Entity & Update Registration.pdf
CL_AGN_220214_CC_SD_Repair_Quailridge.pdf
CL_AGN_220214_CC_Quailridge_Sinkhole.pdf
City of Rolling Hills SD Repair.pdf
Invoice #19019 inc T & M & CF Release.pdf
INVOICE #19036 W CF Release.pdf
Willdan - Rolling Hills proposal.pdf
4LEAF - City of Rolling Hills - Code Enforcement SOQ.pdf
4LEAF - Fee Schedule Updated 2_09_2022.pdf
4
PLANNING WORKSHOP.
RECOMMENDATION: Receive a presentation from staff, and provide input on the
presentation.
14.MATTERS FROM THE CITY COUNCIL
14.A.VERBAL REPORT ON THE TRAFFIC COMMISSION MEETING OF FEBRUARY 7,
2022
RECOMMENDATION: Receive and file
15.MATTERS FROM STAFF
15.A.RECEIVE AND FILE A VERBAL REPORT ON UPDATE TO EXPAND TENNIS
COURT 1 TO ADD PICKLEBALL COURTS.
RECOMMENDATION: Receive and file.
16.RECESS TO CLOSED SESSION
16.A.CONFERENCE WITH LABOR NEGOTIATOR GOVERNMENT CODE SECTION
54957.6 Â CITY'S DESIGNATED REPRESENTATIVE: MAYOR BEA DIERINGER
UNREPRESENTED EMPLOYEE: CITY MANAGER ELAINE JENG
RECOMMENDATION: None.
17.RECONVENE TO OPEN SESSION
18.ADJOURNMENT
Next regular meeting: Monday, February 28, 2022 at 7:00 p.m. in the City Council Chamber,
Rolling Hills City Hall, 2 Portuguese Bend Road, Rolling Hills, California, 90274.
CL_MIN_220122_CC_StrategicPlan_DetailedNotes.pdf
2_SP_2020-Jan-25_StrategicPlanningNotes2.pdf
3_SP_StrategicItems_F.pdf
4_FY 2022 Expenditures by Department.pdf
5_CIP_3Years_2020.pdf
6_CIP_3Years_2021-June-28.pdf
7_SP_2022staffPresentation.pdf
8_StrategicPlanningWorkshopBudgetItems_2020-04-27.pdf
CC_SP_2022CouncilPrioritiesGoals.docx
CC_SP_2020_vs_2022_BriefComparison.docx
CC_SP_2022FinalPrioritiesGoals.pdf
CL_AGN_220214_RB_RecParks_AdminReport_Example.pdf
Notice:
Public Comment is welcome on any item prior to City Council action on the item. Documents pertaining to an agenda item
received after the posting of the agenda are available for review in the City Clerk's office or at the meeting at which the
item will be considered.
In compliance with the Americans with Disabilities Act (ADA), if you need special assistance to participate in this meeting
due to your disability, please contact the City Clerk at (310) 377-1521 at least 48 hours prior to the meeting to enable the
City to make reasonable arrangements to ensure accessibility and accommodation for your review of this agenda and
attendance at this meeting.
5
6
Agenda Item No.: 4.A
Mtg. Date: 02/14/2022
TO:HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM:CHRISTIAN HORVATH, CITY CLERK / EXECUTIVE ASSISTANT TO
CITY MANAGER
THRU:ELAINE JENG P.E., CITY MANAGER
SUBJECT:RECOGNITION AND COMMENDATION FOR LOS ANGELES COUNTY
SHERIFF'S DEPARTMENT DEPUTIES TAMI BOUSE AND REECE
SOUZA ON THEIR YEARS OF SERVICE TO THE PALOS VERDES
PENINSULA AND THE CITY OF ROLLING HILLS.
DATE:February 14, 2022
BACKGROUND:
Los Angeles County Sheriff Department Deputies Tami Bouse and Reece Souza have served for 20
years and 31 years respectively. It is with great pleasure that the City of Rolling Hills City Council
commends them for their invaluable services to the Los Angeles County Sheriff ’s Department and the
entire Palos Verdes Peninsula. They have exemplified the highest levels of integrity, professionalism
and public service. The City Council thanks them for their dedication and commitment to our
community and wishes them a wonderful retirement.
DISCUSSION:
None.
FISCAL IMPACT:
None.
RECOMMENDATION:
Present certificates of commendation.
ATTACHMENTS:
7
Agenda Item No.: 8.A
Mtg. Date: 02/14/2022
TO:HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM:CHRISTIAN HORVATH, CITY CLERK / EXECUTIVE ASSISTANT TO
CITY MANAGER
THRU:ELAINE JENG P.E., CITY MANAGER
SUBJECT:APPROVE AFFIDAVIT OF POSTING FOR THE CITY COUNCIL
REGULAR MEETING OF FEBRUARY 14, 2022
DATE:February 14, 2022
BACKGROUND:
None.
DISCUSSION:
None.
FISCAL IMPACT:
None.
RECOMMENDATION:
Approve.
ATTACHMENTS:
CL_AGN_220214_AffidavitofPosting.pdf
8
Administrative Report
8.A., File # 994 Meeting Date: 02/14/2022
To: MAYOR & CITY COUNCIL
From: Christian Horvath, City Clerk
TITLE
APPROVE AFFIDAVIT OF POSTING FOR THE CITY COUNCIL REGULAR MEETING OF FEBRUARY 14,
2022
EXECUTIVE SUMMARY
STATE OF CALIFORNIA )
COUNTY OF LOS ANGELES ) SS
CITY OF ROLLING HILLS )
AFFIDAVIT OF POSTING
In compliance with the Brown Act, the following materials have been posted at the locations below.
Legislative Body City Council
Posting Type Regular Meeting Agenda
Posting Location 2 Portuguese Bend Road, Rolling Hills, CA 90274
City Hall Window
Meeting Date & Time FEBRUARY 14, 2022 7:00pm Open Session
As City Clerk of the City of Rolling Hills, I declare under penalty of perjury, the document noted above was
posted at the date displayed below.
Christian Horvath, City Clerk
Date: February 10, 2022
9
Agenda Item No.: 8.B
Mtg. Date: 02/14/2022
TO:HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM:CHRISTIAN HORVATH, CITY CLERK / EXECUTIVE ASSISTANT TO
CITY MANAGER
THRU:ELAINE JENG P.E., CITY MANAGER
SUBJECT:APPROVE MOTION TO READ BY TITLE ONLY AND WAIVE
FURTHER READING OF ALL ORDINANCES AND RESOLUTIONS
LISTED ON THE AGENDA
DATE:February 14, 2022
BACKGROUND:
None.
DISCUSSION:
None.
FISCAL IMPACT:
None.
RECOMMENDATION:
Approve.
ATTACHMENTS:
10
Agenda Item No.: 8.C
Mtg. Date: 02/14/2022
TO:HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM:CHRISTIAN HORVATH, CITY CLERK / EXECUTIVE ASSISTANT TO
CITY MANAGER
THRU:ELAINE JENG P.E., CITY MANAGER
SUBJECT:APPROVE THE FOLLOWING CITY COUNCIL MINUTES:
JANUARY 22, 2022
JANUARY 24, 2022
DATE:February 14, 2022
BACKGROUND:
None.
DISCUSSION:
None.
FISCAL IMPACT:
None.
RECOMMENDATION:
Approve as presented.
ATTACHMENTS:
CL_MIN_220122_CC_F.pdf
CL_MIN_220124_CC_F.pdf
11
MINUTES – CITY COUNCIL SPECIAL MEETING
Saturday, January 22, 2022
Page 1
Minutes
Rolling Hills City Council
Saturday, January 22, 2022
Special Meeting 8:30 a.m.
1. CALL TO ORDER
The City Council of the City of Rolling Hills met in person on the above date at 8:43 a.m. Mayor Bea Dieringer
presiding.
2. ROLL CALL
Councilmembers Present: Pieper, Wilson, Mayor Pro Tem Black, Mayor Dieringer
Councilmembers Absent: Mirsch
Staff Present: Elaine Jeng , City Manager
John Signo, Planning & Community Services Director
Christian Horvath, City Clerk / Executive Assistant to the City Manager
Ashford Ball, Senior Management Analyst
3. PLEDGE OF ALLEGIANCE - Mayor Dieringer
4. PUBLI C COMMENT ON NON-AGENDA ITEMS
5. CONSENT CALENDAR
5.A. APPROVE AFFIDAVIT OF POSTING FOR THE CITY COUNCIL SPECIAL MEETING OF
JANUARY 22, 202 2
Motion by Councilmember Pieper, seconded by Councilmember Wilson to approve. Motion carried
unanimously with the following vote:
AYES: Pieper, Wilson, Black, Mayor Dieringer
NOES: None
ABSENT: Mirsch
6. DISCUSSION ITEMS
6.A. REVIEW CITY COUNCIL ESTABLISHED PRIORITIES FROM THE 2020 STRATEGIC PLANNING
WORKSHOP; AND EVALUATE CITY ACTIONS AND ACTIVITIES SINCE JANUARY 2020
SUPPORTING THE ESTABLISHED PRIORITIES
Presentation and Facilitation by Elaine Jeng
6.B. REVIEW THE CAPITAL IMPROVEMENT PLAN APPROVED AS A PART OF THE FISCAL YEARS
2020-2021 AND 2021-2022 BUDGET ADOPTION
Presentation and Facilitation by Elaine Jeng
6.C. DISCUSS AND ESTABLISH PRIORITIES INCLUDING CAP IT AL AND NON CAPIT AL PROJECTS
FOR THE NEXT TWO FISCAL YEARS (FY 2022-2023 AND FY 2023-2024).
12
MINUTES – CITY COUNCIL SPECIAL MEETING
Saturday, January 22, 2022
Page 2
Presentation and Facilitation by Elaine Jeng
Mayor Dieringer called for a brief recess at 10:20 a.m. Without objection, so ordered.
Mayor Dieringer called the meeting back to order at 10:46 a.m.
Public Comment: Alfred Visco, Arlene Honbo, Michael Shoettle, Melissa McNabb, Jim Aichele
7. ADJOURNMENT : 12:15 P.M.
The meeting was adjourned at 12:15 p.m. The next regular meeting of the City Council is scheduled to be
held on Monday, February 14, 2022 beginning at 7:00 p.m. in the City Council Chamber at City Hall, 2
Portuguese Bend Road, Rolling Hills, California. It will also be available via City’s website link at:
https://www.rolling-hills.org/government/agenda/index.php
All written comments submitted are included in the record and available for public review on the City website.
Respectfully submitted,
____________________________________
Christian Horvath, City Clerk
Approved,
____________________________________
Bea Dieringer, Mayor
13
MINUTES – CITY COUNCIL MEETING
Monday, January 24, 2022
Page 1
Minutes
Rolling Hills City Council
Mon day, January 24, 2022
Regular Meeting 7:00 p.m.
1. CALL TO ORDER
The City Council of the City of Rolling Hills met in person on the above date at 7:01 p.m. Mayor Bea Dieringer
presiding.
2. ROLL CALL
Councilmembers Present: Pieper, Mirsch, Wilson, Mayor Pro Tem Black, Mayor Dieringer
Councilmembers Absent: None
Staff Present: Elaine Jeng, City Manager
Jane Abzug, City Attorney
John Signo, Planning & Community Services Director
Christian Horvath, City Clerk / Executive Assistant to the City Manager
Ashford Ball, Senior Management Analyst
3. PLEDGE OF ALLEGIANCE - Mayor Dieringer
4. BLUE FOLDER ITEMS (SUPPLEMENTAL)
Motion by Councilmember Pieper, seconded by Councilmember Mayor Pro Tem Black to receive and file.
Motion carried unanimously with the following vote:
AYES: Pieper, Mirsch, Wilson, Black, Mayor Dieringer
NOES: None
ABSENT: None
5. PUBLIC COMMENT ON NON-AGENDA ITEMS
6. CONSENT CALENDAR
6.A. APPROVE AFFIDAVIT OF POSTING FOR THE CITY COUNCIL REGULAR MEETING OF
JANUARY 24, 2022
6.B. APPROVE MOTION TO READ BY TITLE ONLY AND WAIVE FURTHER READING OF ALL
ORDINANCES AND RESOLUTIONS LISTED ON THE AGENDA
6.C. APPROVE THE FOLLOWING CITY COUNCIL MINUTES: JANUARY 10, 2022
6.D. PAYMENT OF BILLS
6.E. REPUBLIC SERVICES RECYCLING TONNAGE REPORT FOR DECEMBER 2021
6.F. CITY COUNCIL MEETING DATES FOR CALENDAR YEAR 2022 - REVISED
6.G. REPUBLIC SERVICES' 2022 CLEAN-UP SCHEDULE.
14
MINUTES – CITY COUNCIL MEETING
Monday, January 24, 2022
Page 2
6.H. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROLLING HILLS AUTHORIZING
SUBMIT TAL OF APPLICATIONS FOR THE CALIFORNIA DEPARTMENT OF RESOURCES
RECYCLING AND RECOVERY (CALRECYCLE) PAYMENT PROGRAMS AND RELATED
AUTHORIZATIONS
Motion by Mayor Pro Tem Black, seconded by Councilmember Pieper to approve items with correction to
adjournment on Item 6.C. Motion carried unanimously with the following vote:
AYES: Pieper, Mirsch, Wilson, Black, Mayor Dieringer
NOES: None
ABSENT: None
7. EXCLUDED CONSENT CALENDAR ITEMS
8. COMMISSION ITEMS – NONE
9. PUBLIC HEARINGS – NONE
10. OLD BUSINESS
10.A. CONSIDER REVIEW ADDENDUM TO T HE PENINSULA ENHANCED WATERSHED
MANAGEMENT PROGRAM (EW MP); DIRECT STAFF TO SUBMIT THE ADDENDUM TO THE
LOS ANGELES REGIONAL WATER QUALITY CONTROL BOARD; AND DIRECT STAFF TO
PREPARE SEPULVEDA CANYON MONITORING DATA TO BE SUBMITTED TO THE LOS
ANGELES REGIONAL WATER QUALITY CONTROL BOARD SEPARATELY.
Presentation by Kathleen McGowan.
Public Comment: Michael Schoettle, Bill Rogers
Motion by Councilmember Wilson, seconded by Councilmember Mirsch to direct staff to prepare Sepulveda
Canyon monitoring data to be submitted to the LA Regional Water Quality Control Board. Motion carried
unanimously with the following vote:
AYES: Pieper, Mirsch, Wilson, Black, Mayor Dieringer
NOES: None
ABSENT: None
Motion by Councilmember Mirsch, seconded by Councilmember Pieper to prepare a summary of the flow
monitoring and rainfall data collected and submit separately to the LA Regional Water Quality Control Board
as evidence of its retention of the 85th percentile 24 hour rainfall runoff. Motion carried unanimously with the
following vote:
AYES: Pieper, Mirsch, Wilson, Black, Mayor Dieringer
NOES: None
ABSENT: None
Mayor Dieringer requested to move Items 13.B. and 12.A. up on the agenda to allow presenters and public
commenters an opportunity to participate earlier in the evening. Without objection, so ordered.
13. MATTERS FROM STAFF
15
MINUTES – CITY COUNCIL MEETING
Monday, January 24, 2022
Page 3
13.B. FIRE FUEL ABATEMENT ENFORCEMENT CASES QUARTERLY REPORT FOR THE FOURTH
QUARTER OF 2021. (OCTOBER 1 THROUGH DECEMBER 31)
Presentation by John Signo
Cris Sarabia, Conservation Director at Palos Verdes Peninsula Land Conservancy
Public Comment: Alfred Visco
Motion by Mayor Pro Tem Black, seconded by Councilmember Pieper to receive and file. Motion carried
unanimously with the following vote:
AYES: Pieper, Mirsch, Wilson, Black, Mayor Dieringer
NOES: None
ABSENT: None
12. MATTERS FROM THE CITY COUNCIL AND MEETING ATTENDANCE REPORTS
12.A. REPORT BY THE FIRE FUEL COMMITTEE ON THE JANUARY 20, 2022 COMMITTEE MEETING
AND APPROVE COMMITTEE'S RECOMMENDATION TO HIRE WILDLAND RESOURCE
MANAGEMENT
Presentation by Ashford Ball
Mayor Pro Tem Black
Public Comment: Bill Rogers, Michael Schoettle
Motion by Councilmember Pieper, seconded by Mayor Pro Tem Black directing the City Attorney to draft a
contract for Wildland Resource Management and authorize the Fire Fuel Committee to decide what line
items from the proposal shall be chosen and executed within a not to exceed amount of $20,000. Motion
carried with the following vote:
AYES: Pieper, Mirsch, Wilson, Black
NOES: Mayor Dieringer
ABSENT: None
Mayor Dieringer resumed the regular agenda order.
10. OLD BUSINESS
10.B. DISCUSS THE ROLLING HILLS COMMUNITY ASSOCIATION'S REQUEST RELATING TO THE
CITY HALL CAMPUS EMERGENCY POWER PROJECT AND PROVIDE DIRECTION TO STAFF
Public Comment: Alfred Visco
Motion by Councilmember Pieper, seconded by Councilmember Mirsch to continue this item to the next
council meeting . Motion carried unanimously with the following vote:
AYES: Pieper, Mirsch, Wilson, Black, Mayor Dieringer
NOES: None
ABSENT: None
16
MINUTES – CITY COUNCIL MEETING
Monday, January 24, 2022
Page 4
10.C. CONSIDER HIRING A LANDSCAPE ARCHITECT TO INVENTORY THE CITY HALL CAMPUS
IRRIGATION SYSTEM AND PROVIDE RECOMMENDATIONS FOR LANDSCAPING
IMPROVEMENTS
Motion by Councilmember Mirsch, seconded by Councilmember Pieper to continue this item to the next
council meeting. Motion carried unanimously with the following vote:
AYES: Pieper, Mirsch, Wilson, Black, Mayor Dieringer
NOES: None
ABSENT: None
11. NEW BUSINESS
11.B. CONSIDER APPLYING FOR THE SB 1383 LOCAL ASSISTANCE GRANT PROGRAM
Presentation by John Signo
Motion by Councilmember Pieper, seconded by Councilmember Wilson directing staff to apply for the SB
1383 Local Assistance Grant Program. Motion carried unanimously with the following vote:
AYES: Pieper, Mirsch, Wilson, Black, Mayor Dieringer
NOES: None
ABSENT: None
11.A. BID PROPOSAL AND CONTRACT FOR EMERGENCY STORM DRAIN REPAIR AT 1
MIDDLERIDGE LANE SOUTH
Presentation by Elaine Jeng
City Attorney Abzug noted that a 4/5 vote is required
Motion by Councilmember Wilson, seconded by Councilmember Mirsch to adopt resolution, direct City
Attorney to draft a professional services contract, and authorize City Manager to execute. Motion carried
unanimously with the following vote:
AYES: Pieper, Mirsch, Wilson, Black, Mayor Dieringer
NOES: None
ABSENT: None
12. MATTERS FROM THE CITY COUNCIL AND MEETING ATTENDANCE REPORTS
Councilmember Pieper noted that the Rolling Hills Courts Club Taco Party Event was a great success with
30 people showing up to play Pickle ball who had never played before.
Councilmember Wilson noted that January 24th is the City’s 65th “Birthday.” He thanked staff for moving to
color agenda packets and provided a Sanitation District report on recent sewer issues.
13. MATTERS FROM STAFF
13.A. COMMUNITY RECOGNITION LUNCHEON FOR RETIRING SHERIFF DEPUTIES REECE SOUZA
AND TAMI BOUSE FROM THE LOMITA STATION
Presentation by Elaine Jeng
17
MINUTES – CITY COUNCIL MEETING
Monday, January 24, 2022
Page 5
Motion by Councilmember Pieper, seconded by Mayor Pro Tem Black to approve hosting of a community
luncheon on February 9, 2022 with a cost not to exceed $2000. Motion carried unanimously with the following
vote:
AYES: Pieper, Mirsch, Wilson, Black, Mayor Dieringer
NOES: None
ABSENT: None
14. CLOSED SESSION
14.A. CONFERENCE WITH LABOR NEG OTIATOR GOVERNMENT CODE SECTION 54957.6
CITY'S DESIGNATED REPRESENTATIVE: MAYOR BEA DIERINGER
UNREPRESENTED EMPLOYEE: CITY MANAGER ELAINE JENG
Motion by Councilmember Mirsch, seconded by Councilmember Wilson to recess at 9:31 p.m. to conduct
Closed Session attended by City Attorney Jane Abzug. Motion carried unanimously with the following vote:
AYES: Pieper, Mirsch, Wilson, Black, Mayor Dieringer
NOES: None
ABSENT: None
The City Council reconvened to Open Session at 10:46 p.m.
Councilmembers Present: Pieper, Mirsch, Wilson, Mayor Dieringer
Councilmembers Absent: Mayor Pro Tem Black
Staff Present: Elaine Jeng, City Manager
Jane Abzug, City Attorney
City Attorney Abzug announced that the council discussed the item on the agenda but took no reportable
action.
15. ADJOURNMENT: 10:47 P.M.
The meeting was adjourned at 10:47 p.m. The next regular meeting of the City Council is scheduled to be
held on Monday, February 14, 2022 beginning at 7:00 p.m. in the City Council Chamber at City Hall, 2
Portuguese Bend Road, Rolling Hills, California. It will also be available via City’s website link at:
https://www.rolling-hills.org/government/agenda/index.php
All written comments submitted are included in the record and available for public review on the City website.
Respectfully submitted,
____________________________________
Christian Horvath, City Clerk
Approved,
____________________________________
Bea Dieringer, Mayor
18
Agenda Item No.: 8.D
Mtg. Date: 02/14/2022
TO:HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM:CHRISTIAN HORVATH,
THRU:ELAINE JENG P.E., CITY MANAGER
SUBJECT:PAYMENT OF BILLS
DATE:February 14, 2022
BACKGROUND:
None.
DISCUSSION:
None.
FISCAL IMPACT:
None.
RECOMMENDATION:
Approve as presented.
ATTACHMENTS:
CL_AGN_220214_PaymentOfBills_01.25-02.14.pdf
19
20
Agenda Item No.: 8.E
Mtg. Date: 02/14/2022
TO:HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM:CHRISTIAN HORVATH, CITY CLERK / EXECUTIVE ASSISTANT TO
CITY MANAGER
THRU:ELAINE JENG P.E., CITY MANAGER
SUBJECT:APPROVE THE SUBMITTAL OF THE 2021 PALOS VERDES
PENINSULA EWMP ADDENDUM TO THE LOS ANGELES REGIONAL
WATER QUALITY CONTROL BOARD.
DATE:February 14, 2022
BACKGROUND:
On January 24th, the City Council motion did not explicitly state to approve the submittal of the 2021
Palos Verdes Peninsula EWMP Addendum to the Los Angeles Regional Water Quality Control Board
(Regional Board). This item is meant to capture the language exactly as needed by staff.
DISCUSSION:
An addendum to incorporate the City of Rolling Hills into the 2021 EWMP has been prepared for City
Council’s consideration and consists of two parts:
A detailed matrix of itemized changes to the 2021 EWMP, organized by EWMP section and
formatted in the strikeout/replacement format requested by Water Board staff; and
A new narrative subsection 3.5.2 devoted to 85th percentile, 24-hour retention areas with a
discussion of the Rolling Hills Nature-Based Runoff Retention Area.
These documents have been shared with the current EWMP participants and they have no objections to
the content or the City of Rolling Hills’ submittal of the documents to the Regional Board. The EWMP
participants have requested that when these documents are transmitted to the Regional Board, a
statement is included in the transmittal requesting that consideration of this addendum not delay the
Regional Board's review and approval of the 2021 EWMP which is currently posted for public
comment.
FISCAL IMPACT:
The preparation of the EWMP addendum and the review of the Sepulveda Canyon monitoring data are
included in the contract with McGowan Consultant for FY 2021-2022. The Sepulveda Canyon
21
monitoring, and the review and analysis of the data is funded by local returns from Measure W, Safe
Clean Water program.
RECOMMENDATION:
Approve the submittal of the 2021 Palos Verdes Peninsula EWMP Addendum to the Los Angeles
Regional Water Quality Control Board.
ATTACHMENTS:
Addendum_PVP_EWMP_RH(2022-01-04).pdf
Palos Verdes Peninsula EWMP Letter 2021 Update.pdf
22
1
Addendum Summarizing Modifications to PVP EWMP to Incorporate City of Rolling Hills
Section 1 Introduction and Background
No.
Subsection,
Table or
Figure
Page Paragraph Modification
1 1.1 1-1 2nd ¶
Append 2nd paragraph with the following sentence:
“The City of Rolling Hills has elected to join the Peninsula WMG and has been
incorporated into this revised EWMP.”
2 1.2 1-2 1st ¶
Modify 1st paragraph as follows:
“The geographic scope of the Peninsula EWMP (as shown in Figure 1-1) is comprised
of the incorporated Cities of Rancho Palos Verdes, Palos Verdes Estates , Rolling Hills
and Rolling Hills Estates, and unincorporated areas of the County of Los Angeles and
LACFCD facilities (See Appendix 1.0 for a description of the LACFCD and its
responsibilities within the Peninsula WMG). The City of Rolling Hills is not
participating in the Peninsula EWMP; however, the city is participating in the
Peninsula WMG CIMP.”
3 1.2 1-2 2nd ¶
Modify sentences 4-6 as follows:
(4) “The SMB Watershed accounts for 63 58% (14.2 14.8 square miles) of the total
Peninsula WMG area, and includes portions of the cities of Palos Verdes Estates,
Rancho Palos Verdes, Rolling Hills, and Rolling Hills Estates.
(5) The Los Angeles Harbor Subwatershed accounts for 15 18% (3.4 4.5 square miles)
of the total Peninsula WMG area and includes portions of the cities of Rancho Palos
Verdes, Rolling Hills, and Rolling Hills Estates.
(6) The Machado Lake Subwatershed accounts for 22 24% (4.9 6.2 square miles) of
the total Peninsula WMG area, and includes portions of the cities of Palos Verdes
Estates, Rancho Palos Verdes, Rolling Hills, and Rolling Hills Estates, and the
unincorporated areas of the County of Los Angeles.
23
2
No.
Subsection,
Table or
Figure
Page Paragraph Modification
4 Table 1-1 1-2
Include a new column for Rolling Hills in Table 1-1 and modify the table to
incorporate the following information:
Total area of City of Rolling Hills is 2.99 square miles which increases Total EWMP
Area to 25.6 square miles.
Land area of Rolling Hills within the three watersheds is: 0.64 sq. mi. in Santa Monica
Bay, 1.3 sq. mi. in Machado Lake, and 1.1 sq. mi. to Los Angeles Harbor.
5 Figure 1-1 1-3
(1) Add Rolling Hills to the Peninsula EWMP jurisdictional boundaries by applying
horizontal hash marks and include Rolling Hills in legend.
(2) Remove Rolling Hills label as “Not Part of Peninsula EWMP” and shade its
watershed management areas consistent with the other jurisdictional boundaries on
the map.
6 1.5 1-8 bulleted
list
In the list of sub-bullets, following the primary bullet that reads “Identify and
implement strategies, control measures, and BMPs that:”, insert an additional sub-
bullet as the 3rd sub-bullet to read:
“Cumulatively retain the runoff volume from the 85th%, 24-hour storm event for the
drainage area tributary to the applicable receiving water”
7 1.6 1-10 1st ¶ Append a clause to the end of the first sentence that reads: “for areas of the EWMP
not addressed through retention of the 85th%, 24-hr storm event”.
Section 2 Identification of Water Quality Priorities
No.
Subsection,
Table or
Figure
Page Paragraph Modification
1 2.2 2-6 2nd ¶
Revise the 1st sentence as follows:
“The Peninsula WMG, along with the City of Rolling Hills, implements the Palos
Verdes Peninsula Coordinated Integrated Monitoring Program (CIMP).”
24
3
No.
Subsection,
Table or
Figure
Page Paragraph Modification
2 2.2.1 2-7 1st ¶
Revise 3rd sentence as follows:
“The Portion of the Peninsula WMG with drainage tributary to Santa Monica Bay
consists of approximately 14.8 square miles, which is about 3.4 3.6% of the Santa
Monica Bay Watershed (414 sq. mi.).”
3 2.2.2 2-15 5th ¶
Revise 2nd sentence as follows:
“The portion of the Peninsula WMG which contributes runoff to Machado Lake
consists of approximately 56.2 square miles, which is about 272% of the Machado
Lake watershed drainage area (approximately 22.6 sq. mi. in total).”
4 2.2.3 2-22 2nd ¶
Revise sentence 3 as follows:
The portion of the Peninsula EWMP area which contributes runoff to Greater Los
Angeles Harbor consists of approximately 3.4 4.5 square miles, which is about 3 4.1%
of the Dominguez Channel Watershed Management Area (approxima tely 109.4 sq.
mi. total) that drains to the Los Angeles Harbor.”
Section 3 Selection of Watershed Control Measures
No.
Subsection,
Table or
Figure
Page Paragraph Modification
1 Introduction 3-1 1st ¶ Insert additional item to bulleted list of objectives as follows:
“Retain the runoff volume of the 85th%, 24-hour storm event, where feasible.”
2 3.1.2 3-2 5th ¶
Modify the 2nd sentence in this paragraph as follows:
This section applies to all participating agencies where applicable, excluding the
LACFCD.
3 3.1.2.2 3-2 7th ¶
Modify the 2nd sentence as follows:
“There are currently no sites subject to the Industrial General Permit within the
jurisdictional authority of the Palos Verdes Peninsula Watershed WMG nor any
commercial sites within the City of Rolling Hills.
25
4
No.
Subsection,
Table or
Figure
Page Paragraph Modification
4 3.5 3-9 1st ¶
Modify the 1st sentence as follows:
“Structural TCMs are Structural BMPs that, in combination with MCMs, are designed
with the objective to achieve interim and final water quality-based effluent
limitations and/or receiving water limitations and where feasible to achieve
retention of runoff from the 85th percentile, 24-hour storm event.”
5 3.5.1 3-9 4th ¶
Modify the 1st sentence as follows:
“Except for areas where runoff from the 85th percentile, 24-hour is retained, Tthe
performance of existing and planned BMPs in the Peninsula EWMP area is evaluated
through the RAA following provisions of the MS4 Permit, both in terms of volume
capture (based on BMP design criteria) and predicted effluent quality.”
6 Figure 3-1 3-10
(1) Remove Rolling Hills label, “City of Rolling Hills (Not Part of Peninsula EWMP)”.
(2) Shade Rolling Hills’ watershed management areas consistent with the other
jurisdictions’ watershed areas on the map, including blueline streams.
7 3.5.1.1.4 3-29 Add missing numeral 3 to correct error in number of subsection entitled “Potential
Regional BMPs”—this subsection should be numbered “3.5.1.1.4” not “5.1.1.4”
8 3.5.2 3-32 Insert new Section 3.5.2 entitled: “85th Percentile, 24-hour Runoff Retention Areas”
9 3.5.2 3-32 Insert the new narrative [see attached] into new section 3.5.2 with the subtitle:
“Rolling Hills’ Nature-Based Stormwater Runoff Retention Area”
10 Figure 3-12
After 1st ¶
of Section
3.5.2
Insert new Figure 3-12 identifying 85th%, 24-Hr Retention Areas Excluded from RAA
11 Figure 3-13
At end of
Section
3.5.2
Insert new Figure 3-13 with Google Earth aerial view of Rolling Hills showing Nature-
Based Stormwater Runoff Retention Area.
26
5
Section 4 Reasonable Assurance Analysis
No.
Subsection,
Table or
Figure
Page Paragraph Modification
1 4.1 4-1 1st ¶
To clarify that the RAA was performed only for areas where retention of the 85 th%
volume was not achieved, append to the end of the 1st sentence:
“for areas not addressed through retention of the 85%, 24-hr storm event”.
Section 5 Implementation Schedule
No Changes Necessary
Section 6 EWMP Implementation Costs and Financial Strategy
No. Subsection,
Table or Figure Page Paragraph Modification
1 Table 6-4 6-10 Last row Add Rolling Hills to list of city agencies in last row, first column by inserting:
“RH”.
Section 7 Legal Authority
No. Subsection,
Table or Figure
Page Paragraph Modification
1 Table 7-1 7-1 New row Update Table 7-1 to include a new row with the following information in each
column from left to right:
(1) “Rolling Hills”
(2) “Chapter 8.32 - Storm Water Management and Pollution Control”
(3)“https://library.municode.com/ca/rolling_hills/codes/code_of_ordinances?nodeI
d=TIT8HESA_CH8.32STWAMAPOCO”
27
6
No. Subsection,
Table or Figure
Page Paragraph Modification
2 Table 7-1 7-1 New row As per the other entries in Table 7-1, include a second new row with the following
text from Rolling Hills municipal code:
“8.32.030 - Purpose and intent.
A. The purpose of this chapter is to comply with the Federal Clean Water Act, the
California Porter-Cologne Water Quality Control Act, and the Municipal NPDES
Permit by:
1. Reducing pollutants in storm water discharge to the maximum extent
practicable;
2. Regulating illicit connections and illicit discharges and thereby reducing the level
of contamination of storm water and dry weather runoff into receiving waters;
and
3. Regulating non-storm water discharges to the storm sewer system.”
Section 8 Coordinated Integrated Monitoring Program
No Changes Necessary
Section 9 Adaptive Management Program
No Changes Necessary
Section 10 Reporting Program and Assessment
No Changes Necessary
Appendices
No. Appendix Page Modification
1 1.0 133 of PDF Revise Figure 1.A-2 to remove the words “not part of EWMP” below the Rolling Hills
label on map.
28
7
No. Appendix Page Modification
2 Table 3.1-1
In Appendix 3.1 3.1-2
Add column to Table 3.1-2 under the “Agency” section to include Rolling Hills and
include a “C” or “N/A” or “R” or leave blank for the following rows as indicated
below:
• LID and Green Streets Staff Training – “C”
• Restaurant Certification Program – “N/A”
• Downspout Disconnection Program – “C”
• Irrigation Reduction Incentives Program – “C”
• Targeted Outreach – “C”
• Horse Manure Management – “C”
• Enhanced Street Sweeping – “ N/A”
• Adopt Sewer System Management Plan – “N/A”
• Increased Street Sweeping Frequency or Routes – “N/A”
• Prepare guidance documents to aid in implementation of MS4 Permit MCMs – “ ”
(leave blank)
• Brake Pad Replacement Program – “R”
• Lead Reduction Program – “R”
• Zinc Reduction Program – “Watershed Group” as overall entry in this row
• Apply for Grant Funding for Stormwater Projects – “N/A”
• Water Efficient Landscaping – “C”
• Enhanced Irrigation Runoff Reduction Program – “C”
• Green Building Ordinance – “_” (leave blank)
• Adoption of LA County Fire Code – “C”
3 Table 3.1-1
in Appendix 3.1 3.1-2
Relocate the row for Targeted Control Measure “Downspout Disconnect Program”
to be under the subcategory of “Public Information and Participation” to be
consistent with the narrative describing this control measure in the narrative on
page Appendix 3.1-5 (correction to EWMP Update)
4 Table 3.1-1 in Appendix
3.1 3.1-2 Insert definition of “R” in bottom row which serves as legend as follows: “R –
Regulatory”
29
8
No. Appendix Page Modification
5 3.1 3.1-4
Modify last sentence on page under Enhanced Irrigation Runoff Reduction Program
section as follows: “The County of LA and the cities of Palos Verdes Estates, Rancho
Palos Verdes, Rolling Hills, and Rolling Hills Estates are currently implementing this
program.
6 4.1 Various Modify legends and labels in figures 1, 2, 3, 5, 8, 12, and 14 to describe Rolling Hills
as 85%, 24-hr retention area rather than “not participating in EWMP”.
7 4.1 11
Modify the second sentence in numbered list item 2 to append with additional
clause as follows: “This list includes land owned and operated by Caltrans and the
85%, 24-hr storm runoff retention area in Rolling Hills”.
30
Palos Verdes Peninsula
Enhanced Watershed Management Group
June 30, 2021 Transmitted electronically via
FTP site link: https://ftp.watersboards.ca.gov
Renee Purdy, Executive Officer
Regional Water Quality Control Board, Los Angeles Region
Attention: Ivar Ridgeway
Subject: Submittal of the Updated Palos Verdes Peninsula Enhanced Watershed Management
Program
Dear Ms. Purdy,
The Cities of Rancho Palos Verdes, Palos Verdes Estates, Rolling Hills Estates, and the County of
Los Angeles (Unincorporated County), along with the Los Angeles County Flood Control District
(LACFCD), collectively referred to as the Peninsula WMG, are pleased to submit the updated Palos
Verdes Peninsula Enhanced Watershed Management Program (Peninsula EWMP) including an
updated Reasonable Assurance Analysis (RAA). The updated Peninsula EWMP and RAA have been
prepared in accordance with the requirements of the 2012 LA MS4 Permit 1, the Los Angeles
Regional Water Quality Control Board Guidelines for Conducting RAA (March 2014), and
consistent with State Water Board Order WQ 2020-0038 (2020 State Board Order).
The updated RAA was conducted using the newly released, LACFCD-developed Watershed
Management Modeling System 2.0 (WMMS 2.0), for general consistency with other RAA
modeling efforts across Los Angeles County. The default WMMS 2.0 LSPC model has been
calibrated by LACFCD on a regional basis using data through September 2018. The updated RAA
also incorporated Peninsula Coordinated Integrated Monitoring Program (Peninsula CIMP) water
quality and flow data collected through June 2020 (the latest complete Peninsula CIMP reporting
year data set subjected to QA/QC validation), and as appropriate, utilized this data to calibrate
and validate the revised RAA model to best reflect the baseline hydrology and water quality
conditions within the Palos Verdes Peninsula EWMP area. Detailed information on the model
calibration can be found in Section 5 of the Appendix 4.1 RAA Report.
Consistent with the 2020 State Board Order, the updated Peninsula EWMP and RAA:
Explains how information considered in the source assessment was used (EWMP Section
2 and Appendix 4.1 RAA Report).
1 Order No. R4-2012-0175, as amended by R4-2012-0175-A01, NPDES No. CAS004001
31
Identifies unavailable, needed information and the assumptions made to substitute for
that information along with commitment to acquire the information through the
Peninsula CIMP for incorporation in the next adaptive management milestone (EWMP
Appendix 4.1 RAA Report 7.1.3 Mercury and Arsenic).
Utilizes all relevant, available data 2 to update the EWMP and RAA, including updates to
the water body pollutant combination (WBPC) prioritization and source assessment,
TMDL milestone achievement, and RAA calibration and validation. Data not used in the
RAA has been identified, with explanation as to why this data was disregarded.
Models each WBPC and therefore does not utilize or necessitate justification of a limiting
pollutant approach. Table 4-2 in Section 4 of the Updated EWMP provides the results of
this analysis for each WBPC supported by the detailed RAA Report in Appendix 4.1.
Includes 24-hour management volumes as a clear metric for demonstrating progress in
attaining load reduction targets – Table 5-1 in Section 5 of the Updated EWMP provides
the implementation schedule for demonstrating progress in attaining these volumetric
reductions by subwatershed and analysis region. Water body/pollutant milestones are
also included in this table.
Considers ongoing CIMP monitoring data which is sufficient to evaluate attainment of
milestones.
Modifications to Peninsula EWMP including Special Study for Mass-Based Compliance for
Machado Lake Nutrient TMDL
The 2020 State Water Board Order (p. 29) recognizes that “Additional fine-tuning to develop
more tailored pollutant levels and control plans…will often require updates to regional water
quality control plans” and that “water body-specific special studies can provide adequate
protections for beneficial uses at reduced compliance costs to local jurisdictions”. Furthermore,
Part C.3.b of Attachment N to the 2012 LA MS4 Permit pertaining to the Machado Lake Nutrient
TMDL states, “Permittees may be deemed in compliance with water quality-based effluent
limitations by demonstrating reduction of total nitrogen and total phosphorous on an annual
mass basis measured at the storm drain outfall of the Permittee’s drainage area where approved
by the Regional Water Board Executive Officer based on the results of a special study by the
Permittee.”
The County of Los Angeles previously completed a special study to establish annual mass-based
WQBELs for total nitrogen and total phosphorus under the Machado Lake Nutrient TMDL for its
unincorporated areas, including those within the Peninsula EWMP area, which was developed
following approval of the Special Study Workplan by the Los Angeles Water Quality Control
2 “Available data” includes all data collected through June 30, 2020 by the Peninsula WMG. This date marks the
end of the 2019-2020 reporting year of CIMP monitoring results, which includes data that has been analyzed and
verified according to the Peninsula CIMP QAPP standard for quality assurance and quality control (QA/QC).
Monitoring data collected after this time has not yet been verified for QA/QC in accordance with this protocol, and
so has not been used in the updated RAA and EWMP, but will be used in the next update.
32
Regional Board 3. The updated Peninsula EWMP RAA establishes mass-based loading estimates
and WLAs for the entire Peninsula EWMP area, consistent with and following the same approach
established in the approved Los Angeles County Machado Lake Nutrient TMDL Special Study4.
The updated RAA utilizes a mass-based approach to assess the annual average loading estimates
and the waste load allocations (WLAs) for constituents of concern associated with the Machado
Lake Nutrient TMDL.5 The implemented approach utilizes both monitoring data and modeling
results to estimate the dry and wet weather total nitrogen and total phosphorus loads to
Machado Lake during the average annual year. Consistent with the Los Angeles County Special
Study, water year 2010 was used as the critical year. The dry weather mass-based load estimate
was based on dry weather flow and water quality monitoring data collected through the
Peninsula CIMP from June 2016 to June 2020. The wet weather mass-based load estimate was
obtained using the calibrated WMMS 2.0 model, including the Peninsula CIMP data through June
2020. The mass-based WLAs for the pollutants of concern have been calculated as the interim
and final Machado Lake Nutrient TMDL WQBEL concentrations6 multiplied by the annual average
inflow volume to Machado Lake7 apportioned to the Peninsula EWMP area 8, the same method
as utilized in the approved Los Angeles County Machado Lake Nutrient TMDL Special Study.
Utilizing this approach, the RAA demonstrates that annual mass-based loading for total nitrogen
from the Peninsula EWMP Area is less than the WLA for the critical condition, while annual mass-
based loading for total phosphorus from the area is slightly higher than the WLA. Appendix 4.1
of the EWMP provides the details of these RAA results and Chapter 3 of the EWMP describes the
projects that have been identified to reduce pollutant loads to achieve the WLAs.
Prior and Current Milestones and Associated Work
The updated EWMP demonstrates achievement of past and current milestones, consistent with
the requirements of the 2020 State Board Order. For the Santa Monica Bay subwatershed areas
of the Peninsula EWMP, attainment of the final receiving water limitations (RWLs) was
established in the previously approved EWMP and no additional milestones were due on or
before June 30, 2021. Monitoring data evaluated in this revision of the EWMP/RAA continues to
3 LARWQCB (Los Angeles Regional Water Quality Control Board). 2010. Machado Lake Nutrient TMDL – Conditional
Approval of the Special Study Work Plan for the Unincorporated Areas of Los Angeles County within the Machado
Lake Watershed. May.
4 LACDPW (Los Angeles County Department of Public Works). 2011. Machado Lake Nutrient TMDL Special Study:
Characterization of Water Quality Conditions in the Unincorporated Areas of Los Angeles County within the
Machado Lake Watershed Final Report. September.
5 The Machado Lake Nutrient TMDL allows permittees to assess compliance with TMDL WLAs on a mass basis for
total nitrogen and total phosphorous by submitting a special study to the LARWQCB.
6 Final: 1 mg/L for total nitrogen, 0.1 mg/L for total phosphorous. Interim: 2.45 mg/L for total nitrogen, 1.25 for
total phosphorus.
7 8.45 HM3/year (Lai, 2007).
8 22.0% of the total drainage area.
33
show that TMDL RWLs and/or water quality based effluent limitations (WQBELs) are being met
for pollutants of concern in the Santa Monica Bay subwatershed of the Peninsula WMG.
For the Inner Harbor and Cabrillo Marina water bodies of the Los Angeles Harbor to which the
Peninsula EWMP areas are tributary, monitoring data demonstrates compliance with relevant
Greater Los Angeles Harbor Toxics TMDL interim WQBELs in the bed sediment over a three-year
averaging period consistent with TMDL provisions translated into Order No. R4-2012-0175
Attachment N, E.4.a.ii. This is addressed in Table 4-1 in Section 4 of the updated Peninsula EWMP
as well as Section 7.6 of the Appendix 4.1 RAA Report. Thus, applicable prior and current
milestones are being met within the Los Angeles Harbor subwatershed areas of the Peninsula
EWMP and no other work associated with prior or current milestones was due in the previously
approved Peninsula EWMP on or before June 30, 2021.
For the Machado Lake subwatershed areas of the Peninsula EWMP, the updated RAA
demonstrates that interim WQBELs for Total Nitrogen and Total Phosphorus are being met in all
the analysis regions of the Machado Lake subwatershed as discussed in Section 4 of the EWMP
and in Section 7.6 of the Appendix 4.1 RAA Report. Final WQBELs are also being met in all analysis
regions within the Machado Lake subwatershed of the Peninsula EWMP for Total Nitrogen, Total
PCBs, Dieldrin and DDT (all congeners) as demonstrated in the RAA and shown by zero final target
load reductions in Table 11 of the Appendix 4.1 RAA Report. The final WQBELs for Total
Chlordane, DDE congeners and DDD congeners have not yet been attained within all analysis
regions of the Machado Lake subwatershed and additional load reductions are also necessary for
indicator bacteria in the Wilmington Drain analysis regions of the Machado Lake Subwatershed
to address the 303(d)listing. The updated RAA quantifies the additional capture volume
(expressed as 24-hour management volume) needed in each analysis region to satisfy the unmet
final target load reductions.
Some of the prior and current action-based milestones have been completed in the Machado
Lake subwatershed, including completion of two regional projects identified in the previously
approved EWMP. The two remaining regional projects identified in the previously approved
Peninsula EWMP have not been completed as planned since feasibility studies were conducted
and these projects were determined to be technically or environmentally infeasible. Alternative
projects in various stages of implementation (feasibility study, planning or design) have been
identified in the updated EWMP and incorporated into the RAA to address the remaining target
load reductions. Completion of the additional projects identified in Table 5-1 in Section 5 of the
Peninsula EWMP within five years of approval of the updated Peninsula EWMP will provide the
needed capture volumes and attain the final WQBELs for the remaining unmet final WQBELs for
Machado Lake as well as the RWLs for bacteria in Wilmington Drain. Timely requests for Time
Schedule Orders have been submitted by the Peninsula WMG for the Machado Lake Nutrients
and Pesticides & PCBs TMDLs to allow time for completion of these additional projects.
Thank you for consideration of our updated Peninsula EWMP and RAA. Please don’t hesitate to
contact me should Regional Board staff have any questions or require additional information.
34
35
Agenda Item No.: 8.F
Mtg. Date: 02/14/2022
TO:HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM:JOHN SIGNO, DIRECTOR OF PLANNING & COMMUNITY SERVICES
THRU:ELAINE JENG P.E., CITY MANAGER
SUBJECT:ADOPT RESOLUTION NO. 1288 AUTHORIZING SUBMITTAL OF THE
CALRECYCLE SB 1383 LOCAL ASSISTANCE GRANT PROGRAM
APPLICATION AND RELATED AUTHORIZATIONS
DATE:February 14, 2022
BACKGROUND:
On January 24, 2022, the City Council directed staff to file an application for the SB 1383 Local
Assistance Grant Program and prepare a resolution in support of the application. On February 1, 2022,
staff submitted an application to the Department of Resources Recycling and Recovery (CalRecycle)
for a one-time grant program meant to provide aid in the implementation of regulations adopted by
CalRecycle. This non-competitive grant program provides $57,000,000 of funding to local jurisdictions
to assist with the implementation of regulation requirements associated with SB 1383, including but not
limited to: Capacity Planning Collection Edible Food Recovery Education and outreach (includes
organic waste & edible food recovery) Enforcement and Inspection Program Evaluation/Gap Analysis
Procurement Requirements Record Keeping.
DISCUSSION:
Grant funding can be used for planning and compliance efforts to adopt an ordinance amendment
updating the Municipal Code to reflect SB 1383 requirements. It can also be used to pay for education
and public outreach efforts. The City recently submitted a Low Population Waiver to CalRecycle per
Section 18984.12 of SB 1383 which relieves the City from the requirement of adopting a mandatory
recycling/organics ordinance. The City will need to update the Municipal Code to reflect the
requirements for procurement of organic waste products, recycled content paper, minimum compost
and mulch for landscaping projects, and recycling and organics enclosure space allocation. Applicants
who certify they will adopt an ordinance amendment to CalRecycle by April 1, 2022, will be eligible to
receive first round funding (Spring 2022). In addition, the first round of awardees may be eligible to
receive additional remaining funds from entities who did not apply. For applicants who adopt an
ordinance after April 1, 2022, awards will be delayed to the second round.
Timeline
February 1, 2022: Application Due Date (submitted)
March 1, 2022: Secondary Due Date for First Round Funding Approved Resolution
June 14, 2022: Secondary Due Date for Second Round Funding Approved Resolution
36
April 1, 2022 (tentative): Grants Awarded for First Round Funding; CalRecycle considers
funding recommendations, and if approved, conditionally awards grants
September 1, 2022 (tentative): Grants Awarded for Second Round Funding; CalRecycle considers
funding recommendations, and if approved, conditionally awards grants
April 2, 2024: Grant Term End for First Round Funding
September 2, 2024: Grant Term End for Second Round Funding
FISCAL IMPACT:
If awarded, the City would receive up to $20,000 in grant funds.
RECOMMENDATION:
Adopt Resolution No. 1288.
ATTACHMENTS:
ResolutionNo 1288 SB 1383 Grant.pdf
ApplicationCertification - SIGNED.pdf
37
1
RESOLUTION NO. 1288
A RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF ROLLING HILLS AUTHORIZING
SUBMITTAL OF THE CALRECYCLE SB 1383 LOCAL
ASSISTANCE GRANT PROGRAM APPLICATION
AND RELATED AUTHORIZATIONS
THE CITY COUNCIL OF THE CITY OF ROLLING HILLS, CALIFORNIA DOES
HEREBY RESOLVE, DECLARE, DETERMINE, AND ORDER AS FOLLOWS:
Section 1. Recitals.
A. Public Resources Code sections 48000 et seq. authorize the Department of
Resources Recycling and Recovery (“CalRecycle”) to administer various grant programs in
furtherance of the State of California’s efforts to reduce, recycle, and reuse solid waste generated
in the state thereby preserving landfill capacity and protecting public health and safety and the
environment; and
B. In furtherance of this authority CalRecycle is required to establish procedures
governing the application, awarding, and management of the grants; and
C. CalRecycle grant application procedures require, among other things, an
applicant’s governing body to declare by resolution certain authorizations related to the
administration of CalRecycle grants; and
D. The City Council of the City of Rolling Hills (“City”) desires to authorize the City
Manager or her designee to submit an application to CalRecycle for the SB 1383 Local Assistance
Grant Program for which it is eligible and execute all documents necessary to implement and
secure payment thereunder.
Section 2. The City of Rolling Hills is authorized to submit the SB 1383 Local Assistance
Grant Program application to CalRecycle.
Section 3. The City Manager or her designee is authorized to execute in the name of the City
of Rolling Hills all documents necessary to implement and secure payments under the SB 1383
Local Assistance Grant Program.
Section 4. This Resolution shall take effect immediately upon its adoption by the City Council,
and the City Clerk shall certify to the passage and adoption of this Resolution and enter it into the
book of original resolutions.
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PASSED, APPROVED, AND ADOPTED this 14th day of February 2022.
______________________________
BEA DIERINGER
MAYOR
ATTEST:
___________________________
CHRISTIAN HORVATH
CITY CLERK
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STATE OF CALIFORNIA )
COUNTY OF LOS ANGELES ) §§
CITY OF ROLLING HILLS )
The foregoing Resolution No. entitled:
A RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF ROLLING HILLS AUTHORIZING
SUBMITTAL OF THE CALRECYCLE SB 1383 LOCAL
ASSISTANCE GRANT PROGRAM APPLICATION
AND RELATED AUTHORIZATIONS
was approved and adopted at a regular meeting of the City Council on the 14th day of February
2022, by the following roll call vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
___________________________
CHRISTIAN HORVATH
CITY CLERK
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Agenda Item No.: 8.G
Mtg. Date: 02/14/2022
TO:HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM:CHRISTIAN HORVATH, CITY CLERK / EXECUTIVE ASSISTANT TO
CITY MANAGER
THRU:ELAINE JENG P.E., CITY MANAGER
SUBJECT:APPROVE AND AUTHORIZE CITY MANAGER TO EXECUTE
CONTRACTS OR AGREEMENTS WITH THE SOUTH BAY
WORKFORCE INVESTMENT BOARD (SBWIB) RELATED TO FILLING
THE PART-TIME ADMINISTRATIVE CLERK VACANCY
DATE:February 14, 2022
BACKGROUND:
As part of the 2022/2023 strategic goal to improve the attraction and retention of city employees, staff
is recommending to use the South Bay Workforce Investment Board (SBWIB) free business and
employments services as a resource. The One-Stop Business and Career Centers use the most cost-
effective strategies to build a world-class workforce to be matched with quality businesses and jobs that
are attracted to the local labor market. One Stop Centers help employers find workers and job seekers
find employment and provide those services at NO COST.
Examples of free services the SBWIB provides include:
Recruitment Services
New hire and job placement resources
Publicizing Positions
Broadcasting Available Jobs to Candidates
Targeted Recruitments
Job Fairs
Business Support & Services
Rapid Response and Lay-Off Aversion services
Information on Business Incentives
Customized Training
No cost workshops
Incumbent Worker Training
Hiring Support
44
Screening/Assessment
Job Matching
Work Readiness Support
Skills Testing
Reference Checks
Referrals
SouthBayTraining.org
Apprenticeships
Custom Services
Subsidized Labor Programs
Transitional Subsidized Employment Program - Hire an entry level worker through the
SBWIB and the SBWIB will cover a large portion of the employee’s wages for 10 months for
private and non-profit organizations.
On-the-Job Training (WIOA program) - Hire a permanent employee ($15-$25/hr range)
through the SBWIB and the SBWIB will reimburse up to 75% of the wages for up to 6 months
for on the job training.
Hire an Intern - Student workers are available for summer jobs and year round part time work.
The SBWIB also has an apprenticeship for Cities program that could be explored.
DISCUSSION:
None.
FISCAL IMPACT:
None.
RECOMMENDATION:
Approve as presented.
ATTACHMENTS:
SBWIB_Business Services flyer-All Locations.pdf
SBWIB_TSE_Program.pdf
2020 TSE AGREEMENT OJT NEW 5 PWE 5 MON SAMPLE 03 25 2020.pdf
2021 OJT Agreement WIOA NEW SAMPLE (50%) 10 20 2020.pdf
45
New hire and job placement
resources
Publicizing Positions
Broadcasting Available Jobs
to Candidates
Targeted Recruitments
Job Fairs
Recruitment Services
•
•
•
•
•
Rapid Response and Lay-Off
Aversion services
Information on Business
Incentives
Customized Training
No cost workshops
Incumbent Worker Training
Business Support & Services
•
•
•
•
•
Screening/Assessment
Job Matching
Work Readiness Support
Hiring Support
•
•
•
Subsidized Labor Programs
Business Services
This WIOA Title 1 financially assisted program or activity is an equal opportunity employer/program. Auxiliary aids and services
are available upon request to individuals with disabilities. For assistance, call 1-800-735-2922.
The One-Stop Business and Career Centers use the most cost-effective strategies to build a world-class workforce
to be matched with quality businesses and jobs that are attracted to the local labor market. One Stop Centers
help employers find workers and job seekers find employment and provide those services at NO COST.
Transitional Subsidized Employment Program -
Hire an entry level worker through the SBWIB
and the SBWIB will cover a large portion of the
employee’s wages for 10 months for private and
non-profit organizations!
On-the-Job Training (WIOA program) - Hire
a permanent employee ($15-$25/hr range) through
the SBWIB and the SBWIB will reimburse up to 75% of
the wages for up to 6 months for on the job training.
Hire an Intern - Student workers are available for
summer jobs and year round part time work.
SBWIB.org SouthBay1Stop.orgSouthBayBusiness.org
Skills Testing
Reference Checks
Referrals
•
•
•
SouthBayTraining.org
Apprenticeships
Custom Services
•
•
•
•
•
•
SouthBayTraining.org
Inglewood One Stop
110 S. La Brea Ave.
Inglewood, CA 90301
(310) 680-3700
Torrance One Stop
1220 Engracia Ave.
Torrance, CA 90501
(310) 680-3830
Gardena One Stop
16801 S. Western Ave.
Gardena, CA 90247
(310) 538-7070
Carson One Stop
801 E. Carson St.
Carson, CA 90745
(310) 680-3870
A WORKFORCE
DEVELOPMENT BOARD
46
SOU T H BA
Y
HIRE A WORKER & GET 5 MONTHS WAGES AT NO COST
How it Works:
First five (5) months at No Cost
Sign-up your business with SBWIB to participate in the TSE Program
You interview & choose eligible workers referred from the DPSS GAIN Program
SBWIB pays their wages, taxes and Worker’s Compensation cost for 5 months
You teach them job skills & give them an opportunity to succeed
Next five (5) months - On the Job Training
Add the worker to your payroll & continue to train them
SBWIB pays you a subsidy of 60% gross wage per month for the 5 month period
After the second five (5) months, you retain the worker on your staff
This WIOA Title 1 financially assisted program or activity is an equal opportunity employer/program. Auxiliary aids and services
are available upon request to individuals with disabilities by calling in advance to CRS 1-800-735-2922 or 310-680-3700.
Inglewood One Stop
110 S. La Brea Ave.
Inglewood, CA 90301
(310) 680-3700
Torrance One Stop
1220 Engracia Ave.
Torrance, CA 90501
(310) 680-3830
Gardena One Stop
16801 S. Western Ave.
Gardena, CA 90247
(310) 538-7070
Carson One Stop
801 E. Carson St.
Carson, CA 90745
(310) 680-3870 SOU T HBA
Y
DPSS recruits and screens qualified workers to meet your business needs!
Rigorous pre-screening
Live scans & background checks upon request
Assistance with hiring costs (i.e., uniform and tools)
Reduce or eliminate your job advertising costs
Personalized service with a single point-of-contact for on-going support
Opportunity to help families in your community become self-sufficient
A WORKFORCE
DEVELOPMENT BOARD
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1
Transitional Subsidized Employment Agreement
5 Month Work Experience – 5 Month OJT
Agreement No: 20-Wxx
Section 1: Parties CONTACT: LAZARO INGUANZO
INTERMEDIARY CONTRACTOR:
South Bay Workforce
Investment Board, Inc.
CONTACT PERSON:
JAN VOGEL
TELEPHONE NO:
310.970.7700
ADDRESS:
11539 HAWTHORNE BLVD., STE. 500
HAWTHORNE, CA 90250
EMAIL:
jvogel@sbwib.org
FAX NO:
310.970.7711
CONTRACTOR:
CONTACT PERSON / TITLE:
TELEPHONE NO:
CONTRACTOR ADDRESS:
EMAIL:
FAX NO:
This Agreement is entered into this 1st day of _________ 2020 between the South Bay Workforce Investment
Board, Inc. on behalf of the City of Inglewood, hereinafter referred to as INTERMEDIARY CONTRACTOR, and
________________________, hereinafter referred to as CONTRACTOR. Both parties agree to the terms
and conditions set forth within this Agreement.
Section 2: Recitals
This contract is a subcontract under the terms of a Prime Contract with the County of Los Angeles, hereinafter
referred to as COUNTY. All representations and warranties expressed herein shall inure to the benefit of the
COUNTY.
In providing activities for the Transitional Subsidized Employment Program hereunder, CONTRACTOR shall
conform to the provisions set forth in this subcontract agreement, including any and all Exhibits hereto and all
current and future directives relating to the program. INTERMEDIARY CONTRACTOR will notify
CONTRACTOR of any directives in writing upon receiving said directives from the COUNTY. This shall be
done in order to maintain the various programs integrity and avoid any conflict of interest in its administration.
Section 3: Terms and Conditions
CONTRACT PERIOD: ENTRY PERIOD: EXTENSIONS: AMENDMENTS: CANCELLATIONS
The parties agree:
The term of this agreement shall be effective from the date of its execution through June 30, 2022. Both parties
shall perform and complete services for those activities covered by this subcontract until this subcontract
expires or is terminated in writing by either party. In the event the current master Agreement between SBWIB,
Inc. and the County of Los Angeles for services under the GAIN Program is not renewed, this Agreement shall
terminate automatically on June 30, 2022.
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1. The period covered by this contract shall not extend beyond the date specified, unless modified in
writing and agreed upon by both parties. But, in no event shall the duration of training and payment to the
CONTRACTOR for the extraordinary cost of training exceed the specified amount.
2. The terms and conditions of this agreement may be amended during the contract period. All
modifications or amendments to this contract shall be executed in writing and with the same formalities as this
instrument.
3. INTERMEDIARY may immediately terminate this Agreement upon written notice to the CONTRACTOR
at such time as funds are not available to it through the COUNTY OF LOS ANGELES. In addition, the
INTERMEDIARY may immediately terminate this Agreement upon written notice to the CONTRACTOR for
non-compliance or non-performance of the terms of this Agreement, or in the case a Trainee is found to be
ineligible for program participation.
CONTRACTOR may terminate this with due cause and should notify INTERMEDIARY immediately in
writing. Either party may, at any time during the term of this agreement hereof, terminate it without cause by
giving thirty (30) days written notice to the other party.
4. No alteration or variation of the terms of this Agreement shall be valid and/or binding unless made in
writing and signed by the parties hereto. There are no oral understandings or agreements not incorporated
herein.
CONTRACT PURPOSE
The purpose of this Agreement is to establish the general terms and conditions under which INTERMEDIARY
CONTRACTOR, the COUNTY or authorized agent may refer eligible individual participants to the
CONTRACTOR, enabling participants to take part in the Transitional Subsidized Employment Program. Under
this agreement, CONTRACTOR agrees to accept eligible participants into its workforce for up to a 10 month
training period, The first 5 months or 160 days shall fall under the Work Experience classification. The
remaining 5 months or 160 days shall be performed under the On-the-Job Training classification.
INTERMEDIARY CONTRACTOR, at the direction of the COUNTY OF LOS ANGELES may change the
duration of training assignments by notifying CONTRACTOR in writing.
WORK EXPERIENCE DEFINITION
Work Experience (WEX) is a work activity in which participants receive salaried or non-salaried work
assignments with public, private non-profit or private for-profit agencies. The goal of WEX is to prepare
participants for permanent unsubsidized employment and self-sufficiency.
A WEX assignment should provide work behavior skills, acquisition of new skills, enhancement of existing or
recently acquired skills and employment references to use when seeking salaried employment. A successful
WEX work assignment will result in helping a participant transition to salaried employment.
For this agreement, participation in WEX is limited to a period no longer than five (5) months unless permission
is granted by INTERMEDIARY CONTRACTOR, in writing. INTERMEDIARY CONTRACTOR will serve as
Employer of Record and compensate participants working at CONTRACTOR’s place of business or other
authorized location.
OJT DEFINITION
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The term “On-the-Job training” (hereinafter referred to as OJT) means paid training by CONTRACTOR to an
OJT Participant while engaged in productive work. This training will:
1. Provide knowledge or skills essential to the full and adequate performance of the job;
2. Qualify for reimbursement to the CONTRACTOR as stated below for the extraordinary costs of
providing the training and additional supervision related the training; and
3. Limit the OJT agreement period of time for a Participant to become proficient in the occupation for
which the training is being provided. In determining the length of the training, consideration should be given to
the skill requirements of the occupation, the academic and occupational skill level of the Participant, the prior
work experience of the Participant, and the individual employment plan, as appropriate. For this agreement, no
OJT training period may last for more than five (5) months.
CONTRACTOR further agrees as follows:
A. TRAINING
1. After the 5 month WEX period, CONTRACTOR agrees to accept eligible participants into its workforce
as specified herein and develop a training plan (Exhibit A) for the Participant based on the skills needed for the
Participant to be satisfactorily skilled in the position at the end of the training period.
2. In no event shall the INTERMEDIARY CONTRACTOR reimburse the CONTRACTOR more than
$8,313.60 per participant, subject to the maximum amount set forth herein and in accordance with the Exhibit
“A”, Maximum Reimbursement, for providing training under the terms hereof.
3. CONTRACTOR shall not subcontract the participant or any other provision of this agreement to any
other CONTRACTOR or agency.
4. CONTRACTOR shall ensure the participant is paid the wage or salary indicated in this Agreement after
the 5 month WEX period.
5. CONTRACTOR shall provide the participant with safety instructions and equipment necessary for
reasonable protection against injury and damage. If the CONTRACTOR provides special clothing or
equipment to regular employees, the CONTRACTOR shall provide the same type of clothing or equipment to
the Participant performing similar work.
6. The training will, to maximum extent feasible, contribute to the occupational development or upward
mobility of individual participants.
7. Reimbursement under OJT will be limited to cost incurred during the basic work week (i.e. the normal
number of regular working hours exclusive of overtime and holiday pay).
B. FISCAL
During the 5 month Work Experience training period INTERMEDIARY CONTRACTOR will serve as Employer
of Record for the Transitional Subsidized Employment Program. In this capacity, INTERMEDIARY
CONTRACTOR will be responsible for paying the salaries, employer taxes and Workers Compensation
insurance for all participants enrolled in the program.
During OJT period, CONTRACTOR shall be reimbursed for the extraordinary training costs at a rate equivalent
to no more than 60% of the OJT Trainee’s gross hourly wage rate for the training period, not to exceed a gross
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wage of $20/hr for the 5 month period. The parties agree that in no case can the total amount of expenditures
exceed the sum of $8,313.60 per participant.
CONTRACTOR shall ensure that each trainee is employed under a payroll system that includes
documentation of attendance, dates worked and number of hours worked per date, computation of gross
wages, deductions, net pay, and a maintenance system for cancelled checks. CONTRACTOR is expected to
compensate participant at a rate commensurate with CONTRACTOR'S other regular employees performing
similar work.
Invoicing:
CONTRACTOR shall submit an original monthly invoice to the INTERMEDIARY CONTRACTOR or authorized
agent by the fifth calendar day of each month for services rendered under this Agreement. Included with
invoices shall be copies of payroll records, time cards/sheets of trainee(s), the INTERMEDIARY
CONTRACTOR OJT Wage Reimbursement Request for Cash/Invoice, as well as the OJT participant
evaluation and skills/competencies achieved (signed by supervisor and trainee) to provide verification of
training hours, wages paid, and skills/competencies achieved during the billing period. Invoices without signed
payroll, time card records, and evaluation and skills/competency records, will not be honored by
INTERMEDIARY CONTRACTOR. INTERMEDIARY CONTRACTOR will not reimburse CONTRACTOR for
overtime or paid Holidays. CONTRACTOR shall invoice the INTERMEDIARY CONTRACTOR for amount due
and INTERMEDIARY CONTRACTOR shall be required to reimburse CONTRACTOR not later than 60 working
days after approval of the invoice.
CONTRACTOR shall submit final invoice(s) within 90 days after the conclusion of the participant’s training
period. The INTERMEDIARY CONTRACTOR reserves the right to refuse payment of invoice(s) received after
90 days.
The parties agree that in no case can the total amount of expenditures exceed the sum of $8,313.60 per
participant. CONTRACTOR understands that payment may be withheld by the INTERMEDIARY
CONTRACTOR if CONTRACTOR fails to comply with the provisions of this Agreement. CONTRACTOR shall
be responsible to repay any disallowed costs as determined by the INTERMEDIARY CONTRACTOR., its
agent, or the County of Los Angeles.
C. INSURANCE
CONTRACTOR agrees to maintain in force at all times Comprehensive General Liability Insurance that willfully
protects the CONTRACTOR, INTERMEDIARY CONTRACTOR AND COUNTY from claims arising out of any
act or employer's liability laws. Policies shall stipulate that the, INTERMEDIARY CONTRACTOR, the City of
Inglewood, its employees, officers and agents and County of Los Angeles, its Special Districts, its officials,
officers and employees be named as additional insured and that INTERMEDIARY CONTRACTOR be given 30
days written notice of any modification or cancellations of insurance by the carrier. CONTRACTOR, prior to the
commencement of a subcontract with INTERMEDIARY CONTRACTOR, shall deliver to INTERMEDIARY
CONTRACTOR a current certificate evidencing the required insurance coverages, secured through carriers
reasonably satisfactory to the INTERMEDIARY CONTRACTOR. CONTRACTOR shall maintain coverages and
limits as follows:
1. General Liability
CONTRACTOR is required to maintain a general liability insurance policy (written on ISO policy form CG00
01 or its equivalent) with limits of not less than the following:
General Aggregate: $2 million
Products /Completed Operations Aggregate: $1 million
Personal and Advertising Injury $1 million
Each Occurrence: $1 million
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2. Automobile Liability
If a CONTRACTOR, in conducting activities under this Agreement, uses motor vehicles, the CONTRACTOR
is required to maintain an automobile insurance policy (written on ISO policy form CA 00 01 or its equivalent)
with a limit of liability of not less than $1 million for each accident. Such insurance shall include coverage for all
“owned”, “hired” and “non-owned” vehicles, or coverage for “any auto.” Should CONTRACTOR and its
employees not use any motor vehicles to provide the services required under this agreement, CONTRACTOR
shall furnish to INTERMEDIARY CONTRACTOR, on CONTRACTOR’s letterhead, a letter stating “Neither
participant vehicles nor Company owned or operated vehicles will be used to perform any of the services
contemplated by the agreement between CONTRACTOR and the City of Inglewood.”
3. Workers Compensation and Employers’ Liability
CONTRACTOR is required to maintain and provide evidence of insurance providing workers compensation
benefits for CONTRACTOR's employees, as required by the Labor Code of the State of California or by any
other state, and for which sub-contractor is responsible. Such insurance also shall include Employers' Liability
coverage with limits of not less than the following:
Each Accident: $1 million
Disease - policy limit: $1 million
Disease - each employee: $1 million
CONTRACTOR shall not be responsible to provide workers compensation benefits for participants under this
subcontract agreement for the initial 5 month (160 day) work period. The parties hereto further agree and
recognize that during the initial 5 month (160 day) period, participants assigned to CONTRACTOR’s worksites
are not employees of CONTRACTOR and are not entitled to any benefits to which CONTRACTOR’s
employees are entitled, including, but not limited to, unemployment insurance, state disability, or health
insurance.
D. RECORDS
1. The CONTRACTOR shall maintain, preserve and make available records to support OJT payments
until three (3) years after final payment under this OJT agreement. If any litigation, audit or claim has been
initiated, the records will be maintained until a final determination has been made.
2. CONTRACTOR agrees to maintain all records pertaining to participant attendance for five years
following the term of the subcontract agreement or until all pending Federal, State, COUNTY or
INTERMEDIARY CONTRACTOR audits are completed, whichever is later. Upon request, the CONTRACTOR
shall make these records available to all authorized Federal, State, (including the Auditor General), COUNTY
and INTERMEDIARY CONTRACTOR personnel. Such records shall be kept in the County of Los Angeles,
State of California and be accessible to authorized Federal, State, COUNTY representatives, and
representatives of INTERMEDIARY CONTRACTOR for the retention period specified herein.
3. The CONTRACTOR will report OJT hires and terminations to the South Bay W orkforce Investment
Board, Inc. and authorized referral agent.
E. CONTRACTOR ASSURANCES
1. CONTRACTOR agrees to employ and train the participant enrolled in the TSE Program in the skills
necessary to become a regular full time unsubsidized employee in the occupation specified on Exhibit “A” of
this Agreement. CONTRACTOR assures that participant/trainee(s) has been hired for a position presumed to
be permanent, subject to trainee's overall performance, the employer's needs and personnel practices.
2. CONTRACTOR shall select an applicant from persons referred by the INTERMEDIARY, the COUNTY
or authorized agent. The CONTRACTOR retains the right to select or reject trainees(s) from the persons
referred. Accordingly, the CONTRACTOR absolves INTERMEDIARY, the COUNTY or authorized agent of
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responsibility in the final selection of any trainee and agrees to indemnify and hold South Bay Workforce
Investment Board, Inc./South Bay One-Stop Business & Career Center harmless from the selection of any
trainee(s).
3. CONTRACTOR assures that it will comply with Title VI of the Civil Rights Act of 1964 (P.L. 88-352),
with the regulations at 29CFR Parts 31, 32, and 34, and with all other applicable federal and State laws, rules,
and regulations, including U.S. Executive Order 11246, as amended by U.S. Executive Order 11375 and
supplemented by 45 CFR Part 60, which provides that no individual shall on the grounds of race, creed, color,
handicap, national origin, sex, age, political affiliation or beliefs be excluded from participation. The
CONTRACTOR further assures not to employ legally-prohibited discriminatory practices of any kind and to
take positive measures to assure that equal employment opportunities, including recruitment, employment,
training, and promotion in all job classifications, are made available without regard to race, color, religion, sex,
age, national origin, physical or mental handicap, marital status, or political affiliation as required by Federal
and State laws and regulations and by the State Welfare and Institutions.
F. INDEMNIFICATION
CONTRACTOR agrees to indemnify and hold harmless the INTERMEDIARY CONTRACTOR, their officers,
directors, employees and agents from and against every expense, liability or payment by reason of injury
(including death) to persons or damage to property suffered through any act or omission of EMPLOYER, its
officers, directors, employees or agents arising from the performance of this Agreement.
G. GRIEVANCE PROCEDURES
During the training period, any TSE Program grievances that may arise between CONTRACTOR and
Participant will be resolved in accordance with the Grievance Procedures established by the South Bay
Workforce Investment Board or such other authorized body. CONTRACTOR will use its own written grievance
procedures to resolve non program related problems that may arise between CONTRACTOR and Participant.
CONTRACTOR shall make reasonable efforts to resolve grievance arising out of TSE activities and refrain
from actions, which harass, antagonize, intimidate, coerce, threaten, discriminate, or otherwise take reprisal
against a Participant filing a compliant concerning the Transitional Subsidized Employment program or
activities.
H. CONFIDENTIALITY
CONTRACTOR agrees that all information and records obtained in the course of providing services to project
participants shall be subject to confidentiality and disclosure provisions of applicable Federal and State
statutes and regulations adopted pursuant thereto and no such information may be relayed to anyone except
those employees of the Los Angeles County Department of Public Social Services (DPSS) so designated,
GAIN contractors, as approved by the County, and organizations approved and designated by DPSS.
I. ADDITIONAL TERMS
1. CONTRACTOR agrees that wage and labor standards will be adhered to and to pay the Participant at
the same rates, including increases, and benefits as trainees or employees who are situated in similar jobs.
Such rates shall be in accordance with applicable law, but in an event less than the higher specified in section
6(a) (1) of the Fair Labor Standards Act of 1938 or the applicable state or local minimum wage law.
2. CONTRACTOR certifies that the existence of this agreement will not impair existing agreements for
services or collective bargaining agreements and that either it has the concurrence of the appropriate labor
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organization as to the design and conduct of the services contemplated by this agreement, or it has no
collective bargaining agreement with a labor organization.
3. CONTRACTOR further assures that funding provided under this agreement will not be used to assist,
promote or deter union organizing.
4. CONTRACTOR assures that they have not been debarred or suspended in regard to federal funding.
5. CONTRACTOR certifies that they will not use this contract to employ a member of his/her family such
as wife, husband, son, daughter, mother, father, brother, brother-in-law, sister, sister-in-law, daughter-in-law,
son-in-law, mother-in-law, father-in-law, aunt, uncle, niece, nephew, stepparent and stepchild.
6. CONTRACTOR assures that the Participant(s) will not be employed to carry out the construction,
operation or maintenance of any part of a facility that is used or to be used for sectarian instruction or a place
for religious worship. CONTRACTOR agrees that no participant shall be asked or required to participate in the
promotion of religious activities. Furthermore, CONTRACTOR agrees that it will not perform, nor permit to be
performed, any religious activities in connection with the performance of this subcontract agreement.
7. CONTRACTOR shall ensure than no currently employed worker is displaced by any participant,
including partial displacement such as a reduction in non-overtime hours, wages, employment benefits, and/or
infringement on promotional opportunity.
8. CONTRACTOR shall not hire participant where any other individual is on layoff from the same or a
substantially equivalent job, or terminate the employment of any regular employee with the intention of filling
the vacancy so created with a Participant.
9. CONTRACTOR shall comply with the prohibition using program funds as a contribution to a retirement
plan on behalf of the participant.
10. CONTRACTOR agrees to treat the participant like the CONTRACTOR’S other employees with regard
to wages, including periodic scheduled increases not related to individual performance, vacations and sick
leave, fringe benefits, holiday pay, overtime, and other benefits, Workers’ Compensation, or other disability
insurance during and after the training period.
11. CONTRACTOR shall comply with California Drug-Free Workplace Act of 1990 (Cal Gov. Code Section
8350 et seq) as amended, including provision of the requisite certification as set forth therein; and the federal
Drug Free Workplace Act of 1998, including its implementing regulations (29CFR Part 98, commencing with
98.600.)
12. CONTRACTOR shall comply with the Child Support Compliance Act of the State of California, as
implemented by the Employment Development Department.
13. CONTRACTOR agrees to comply with all applicable Federal State, and local laws and regulations
relating to employment, equal opportunity and discrimination, safety, and labor standards, business licensing,
taxation, and insurance requirements.
14. CONTRACTOR shall comply with Davis-Bacon Act requirements that all laborers and mechanics
employed by Employer, or its contractors or CONTRACTORs, in any construction, alteration or repair,
including painting and decorating of projects and buildings funded with federal funds, shall be paid wages at
least equal to the established local prevailing wage for the position.
15. CONTRACTOR agrees that no participant shall be asked or required to participate in any political
activity of any kind. Participants shall not be asked or required to participate in any manner in any partisan
political activity, or activity for or against the election of candidates for office.
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16. CONTRACTOR agrees to maintain participant Time Sheets and forward them to INTERMEDIARY
CONTRACTOR or other agent on a bi weekly basis during the 5 month WEX period.
17. CONTRACTOR shall adhere to policies and rules as discussed in the Supervisor Handbook. The
Supervisor Handbook will be provided to CONTRACTOR upon execution of this agreement.
18. CONTRACTOR shall immediately inform referral agency, INTERMEDIARY CONTRACTOR and the
participant’s GAIN SERVICE WORKER should the participant ceases to attend, withdraws from, or is
terminated from his/her assignment.
19. CONTRACTOR shall fully cooperate with authorized representatives of the Intermediary Contractor,
County, State and Federal governments including independent auditors. In particular, cooperation is required
with respect to those representatives seeking to interview any program participant or staff member of the
CONTRACTOR, as well those representatives who evaluate, inspect and/or monitor facilities and operations of
the CONTRACTOR that are directly involved in the implementation of programs funded through this
Agreement, including program records. While investigating any and all complaints that may arise during the
term in which this agreement is in effect, Intermediary Contractor reserves the right to enter Contractor’s
facilities unannounced during business hours to observe Contractor’s operations.
20. In the event of injury or death of a participant during the 10 month training period, the CONTRACTOR
shall immediately contact: Tracey Atkins, GAIN Program Manager at (310) 970-7796 and Lorraine Sinelkoff,
Los Angeles County DPSS at (562) 908-5863 within 24 hours of occurrence or knowledge of occurrence.
21. CONTRACTOR acknowledges that Los Angeles County has established a goal of ensuring that all
individuals and businesses that benefit financially from the County through contracts are current in paying their
property tax obligations (secured and unsecured roll) in order to mitigate the economic burden otherwise
imposed upon the County and its taxpayers. CONTRACTOR warrants and certify that to the best of its
knowledge that it is now in compliance, and during the term of this Contract will maintain compliance, with Los
Angeles County Code Chapter 2.206, unless Contractor qualifies for an exemption or exclusion.
22. CONTRACTOR shall notify participants and its employees that they may be eligible for the Federal
Earned Income Credit under the federal income tax laws. Such notice shall be provided in accordance with
the requirements set forth in Internal Revenue Service Notice 1015.
23. CONTRACTOR acknowledges that the County of Los Angeles takes its commitment to preserving the
dignity and professionalism of the workplace very seriously, as set forth in the County Policy of Equity (CPOE)
(https://ceop.lacounty.gov/). SUBCONTRACTOR further acknowledges that the County strives to provide a
workplace free from discrimination, harassment, retaliation and inappropriate conduct based on a protected
characteristic, and which may violate the CPOE. SUBCONTRACTOR and its employees acknowledge and
certify receipt and understanding of the CPOE. Failure of the contractor, its employees or its subcontractors to
uphold the County's expectations of a workplace free from harassment and discrimination, including
inappropriate conduct based on a protected characteristic, may subject the contractor to termination of
contractual agreements as well as civil liability.
24. Should CONTRACTOR require additional or replacement personnel after the effective date of this
Agreement, Contractor shall give consideration for any such employment openings to participants in Los
Angeles County’s Department of Public Social Services’ Greater Avenues for Independence (GAIN) Program
or General Relief Opportunities for Work (GROW) Program who meet SUBCONTRACTOR minimum
qualifications for the open position. For this purpose, consideration shall mean SUBCONTRACTOR will
interview qualified candidates.
25. CONTRACTOR acknowledges that the County of Los Angeles places a high priority on the
implementation of the Safely Surrendered Baby law. SUBCONTRACTOR understands that it is County’s
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policy to encourage all Contractors and Subcontractors to voluntarily post the County’s “Safely Surrendered
Baby Law” poster in a prominent position at SUBCONTRACTOR’s place of business. INTERMEDIARY
CONTRACTOR, will supply CONTRACTOR with the poster to be used.
J. RETENTION
To goal of the program is to retain the participant as a regular employee upon successful completion of
training, at the post-training wage rate, at a full-time scheduled number of work hours unless otherwise agreed
to in writing. The CONTRACTOR acknowledges that failure to retain a TSE participant who has successfully
completed training may be grounds for disqualification for additional participant referrals or subsequent
participation in the TSE Program.
/ /
/ /
/ /
/ /
56
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IN WITNESS WHEREOF, the parties herein have executed this Agreement as of the date first above written.
CONTRACTOR
Signature:
Name: _________________________________________________________
Title: _________________________________________________________
SOUTH BAY WORKFORCE INVESTMENT BOARD, INC.
Signature:
Name: Jan Vogel
Title: CEO, SBWIB INC
APPROVED AS TO FORM:
Signature:
Name: Jack Ballas
Title: Attorney at Law
57
11
EXHIBIT "A"
SOUTH BAY WORKFORCE INVESTMENT BOARD, INC. / SOUTH BAY ONE-STOP BUSINESS & CAREER CENTERS
ON-THE-JOB TRAINING/EMPLOYABILITY DEVELOPMENT PLAN
1. OCCUPATION: ___________________________________ ONET: ___________________________
2. EMPLOYER: __________________________________________________________________________________
ADDRESS: __________________________________________________________________________________
3. CONTACT PERSON / TITLE: _____________________________________________ TELEPHONE : ______________________________
4. START DATE: _____*_____ ANTICIPATED END DATE: _____*_____ WAGE AT COMPLETION: $_______________
5. Hrs. per day: * a.m. to *___ p.m. (Hrs. /day * ) Circle days/wk.: Mon. Tue. Wed. Thurs. Fri. Sat. Sun.
*To be determined at time of employment
6. Hourly Wage
Start
1
Hours/
Week
2
OJT
Reimbursement
3
Number of
Training Months
4
Number of OJT
Employees
5
Total Reimbursement
(3x4x5)
6
$14.25
TO BE
DETERMINED
40HRS. PWE
40 HRS. OJT
0
(60% of hourly
wage)
4
4
1
0
TO BE DETERMINED
BY HOURS WORKED
8. TRAINING OUTLINE:
SKILLS/COMPETENCIES TO BE ACHIEVED ESTIMATED NUMBER
OF MONTHS
Participant(s) will be able to:
At the end of:
5 MONTH PWE
&
5 MONTH OJT
58
1
On-the-Job Training (OJT) Agreement
WIOA
OJT Agreement No: 21-WXXX
Section 1: Contact Information
Complete the contact information for OJT provider and the EMPLOYER
OJT PROVIDER: South Bay One-Stop
Business & Career Center
CONTACT PERSON:
DANIEL M. HANSEN
TELEPHONE NO:
310 680 3700
ADDRESS:
110 S. LA BREA AVENUE, SUITE 500
INGLEWOOD, CALIFORNIA 90301
EMAIL:
dhansen@sbwib.org
FAX NO:
310 680 4098
EMPLOYER:
CONTACT PERSON/TITLE:
TELEPHONE NO:
EMPLOYER ADDRESS:
EMAIL:
FAX NO:
# REGULAR EMPLOYEE:
# OJT TRAINEES:(EXCLUDED TRAINEE FOR
THIS AGREEMENT)
WORKERS’ COMP. INSURANCE CARRIER:
POLICY NO:
POLICY PERIOD:
GENERAL LIABILITY INSURANCE CARRIER: POLICY NO:
POLICY PERIOD:
FEDERAL IRS ID NO:
Section 2: OJT Agreement
This On-the-Job Training (OJT) Agreement (the “Agreement”) is between (COMPANY), herein after called
EMPLOYER and the South Bay Workforce Investment Board, Inc. (SBWIB, Inc.) on behalf of the City of
Inglewood and the South Bay One-Stop Business & Career Centers (OJT Provider). Both parties agree to
the terms and conditions set forth within this Agreement. The Agreement commences on (START DATE) and
terminates on June 30, 2023.
Section 3: General Terms and Conditions
CONTRACT PERIOD: ENTRY PERIOD: EXTENSIONS: AMENDMENTS: CANCELLATIONS
The parties agree:
1. The period covered by this Agreement shall not extend beyond the date specified, unless modified in
writing and agreed upon by both parties. But, in no event shall the duration of training and payment to
the Employer for the extraordinary cost of training exceed the specified amount.
2. The terms and conditions of this Agreement may be amended during the contract period. All
modifications or amendments to this Agreement shall be executed in writing and with the same
formalities as this instrument.
3. The SBWIB, Inc. may immediately terminate this Agreement upon written notice to the Employer at
such time as funds are not available to it through the United States Department of Labor or the State of
California. In addition, The SBWIB, Inc. may immediately terminate this Agreement upon written notice
to the Employer for non-compliance or non-performance of the terms of this Agreement, or in the case
an OJT Trainee (defined below) is found to be ineligible for program participation.
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The Employer may terminate this Agreement with due cause and will notify OJT Provider immediately.
4. There are no oral understandings or agreements not incorporated herein.
CONTRACT PURPOSE
The purpose of this Agreement is to establish the general terms and conditions under which OJT Provider may
refer individual Workforce Innovation and Opportunity Act (“WIOA”) participants (“the OJT Trainees”) to the
EMPLOYER to enable the OJT Trainees to take part in an OJT as the term is defined under the WIOA.
OJT DEFINITION
In accordance with the WIOA Program, the term “on-the-job training” means training by EMPLOYER that is
provided to a paid OJT Trainee while engaged in productive work. This training will:
a) Provide knowledge or skills essential to the full and adequate performance of the job;
b) Qualify for reimbursement to the EMPLOYER of up to 75% of the wage rate of the OJT Trainee, for the
extraordinary costs of providing the training and additional supervision related to the training; and
c) Limit the OJT agreement period of time for an OJT Trainee to become proficient in the occupation for
which the training is being provided. In determining the length of the training, consideration should be
given to the skill requirements of the occupation, the academic and occupational skill level of the OJT
Trainee, the prior work experience of the OJT Trainee, and the individual employment plan, as
appropriate.
EMPLOYER further agrees as follows:
A. TRAINING
1. EMPLOYER agrees to employ the OJT Trainee and develop a training plan (Exhibit A) for the OJT
Trainee based on the skill needed for the OJT Trainee to be satisfactorily skilled in the OJT position.
2. In no event shall the OJT Provider reimburse the EMPLOYER more than 75% of the actual and
reasonable cost, subject to the maximum amount set forth in accordance with Exhibit “A”, Maximum
Reimbursement, for providing training under the terms hereof.
3. EMPLOYER shall not subcontract the OJT Trainee to any other employer or agency.
4. EMPLOYER shall ensure the OJT Trainee is paid the wage or salary indicated in this Agreement.
5. EMPLOYER provides the OJT Trainee with safety instructions and equipment necessary for
reasonable protection against injury and damage. If the EMPLOYER provides special clothing or
equipment to regular employees, the EMPLOYER shall provide the same type of clothing or equipment
to the OJT Trainee performing similar work.
6. The training will, to maximum extent feasible, contribute to the occupational development or upward
mobility of individual participants.
7. Reimbursement under OJT will be limited to cost incurred during the basic work week (i.e. the normal
number of regular working hours exclusive of overtime and holiday pay).
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3
B. FISCAL
1. EMPLOYER shall be reimbursed for the extraordinary training costs at a rate equivalent to no more
than 75% of the OJT Trainee’s hourly wage rate for the training period. The parties agree that in no
case can the total amount of expenditures exceed the sum of $12,960.00 per participant.
2. EMPLOYER shall ensure that each OJT Trainee is employed under a payroll system that includes
documentation of attendance, dates worked and number of hours worked per date, computation of
gross wages, deductions, and net pay, and a maintenance system for cancelled checks.
3. EMPLOYER shall submit monthly invoice to the SBWIB, Inc. by the third calendar day of each month
for services rendered under this Agreement. Included with the invoice shall be copies of OJT Trainee’s
payroll records, timecards, evaluation and skills/competencies achieved (signed by supervisor and
trainee) to provide verification of training hours, wages paid, and skill/competencies achieved during the
billing period. Invoices without signed payroll, timecard, evaluation and skill/competency records, will
not be honored by SBWIB, Inc.
4. EMPLOYER understands that reimbursement is allowable only for the time the OJT Trainee is actually
at work on the job. Costs to the EMPLOYER associated with vacation, holiday, sick leave, plant
closures and other fringe benefits are not deemed to be training costs under this Agreement.
5. EMPLOYER understands that this Agreement is funded solely under the WIOA. In the event that
WIOA is repealed or WIOA funds to the SBWIB, Inc. are terminated, this Agreement likewise
terminates. EMPLOYER shall have no recourse to non-WIOA funds.
6. EMPLOYER and SBWIB, Inc, hereby agree that payment will be by SBWIB, Inc., draft within thirty (30)
days following receipt and approval of each monthly invoice or within the course of ordinary SBWIB,
Inc. business, whichever occurs first.
7. EMPLOYER understands that payment may be withheld by the SBWIB, Inc. if EMPLOYER fails to
comply with the provisions of this Agreement.
8. EMPLOYER shall be responsible to repay any disallowed costs as determined by the SBWIB, Inc., and
its agent, the State or Department of Labor (DOL).
9. EMPLOYER understands that in the event the commitments made under this Agreement, or OJT
Trainees’ authorized training hours are not utilized, the SBWIB, Inc. or its designated agent reserve the
right to reduce the Agreement to the actual level of performance in terms of the amounts of funds
obligated. Written notification to the EMPLOYER of such unilateral Agreement modification shall be
provide by the SBWIB, Inc., or its designated agent.
C. INSURANCE
EMPLOYER shall maintain adequate insurance protection covering its respective activities hereunder,
including coverage for statutory workers’ compensation, general liability for bodily injury and property
damage, as well as adequate coverage for vehicles (if applicable) which shall include:
(i) An Original General Liability Insurance Certificate containing evidence of coverage in the
amount of at least $1 Million per occurance with a General Aggregate of $2 Million or a
Certificate of Self-Insurance covering these amounts. The City of Inglewood, SBWIB, Inc., its
Employees, Officers and Agents and the County of Los Angeles, its Special Districts, its
Officials, Officers and Employees shall be named as additional insured.
(ii) Automobile Liability Insurance in the amount of at least $1 Million Dollars.
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4
(iii) Workers’ Compensation and Employer Liability (in limits not less than prescribed by state laws).
EMPLOYER shall furnish the SBWIB, Inc. a Certificate of Insurance from an insurer admitted to do business in
the State of California.
D. RECORDS
1. The Employer shall maintain, preserve and make available records to support OJT payments until three
(3) years after final payment under this Agreement. If any litigation, audit or claim has been initiated, the
records will be maintained until a final determination has been made.
2. The Employer agrees that authorized representatives of SBWIB , Inc., State of California Employment
Development Department, and the Department of Labor shall be given reasonable access to facilities
and records.
3. The Employer will report OJT hires and terminations to the SBWIB , Inc.
E. EMPLOYER ASSURANCES
1. EMPLOYER agrees to employ and train the participant referred by the OJT Provider in the skills
necessary to become a regular full-time unsubsidized employee in the occupation specified in Exhibit
“A” of this Agreement.
2. EMPLOYER shall select an applicant from persons referred by the OJT Provider. The EMPLOYER
retains the right to select or reject trainees(s) from the persons referred. Accordingly, the EMPLOYER
absolves South Bay Workforce Investment Board, Inc. /South Bay One-Stop Business & Career
Centers of responsibility in the final selection of any trainee and agrees to indemnify and hold South
Bay Workforce Investment Board, Inc. /South Bay One-Stop Business & Career Center harmless from
the selection of any trainee(s).
3. EMPLOYER assures that, with respect to operations of WIOA funded activities, no person shall be
denied employment benefit, or suffer discrimination of the grounds of race, color, religion, age, sex
sexual orientation, national origin, citizenship, disability, or political affiliation or belief. The EMPLOYER
agrees to comply with the provisions of Section 188, WIOA; Title VI of the Civil Rights Act of 1964, as
amended; Sect. 504 of the Rehabilitation Act of 1973, as amended; Age Discrimination Act of 1975, as
amended; and Title IX of the Education Amendments of 1972, as amended. EMPLOYER further
assures that it will comply with 29 CFR part 37 and all other regulations implementing the laws listed
above.
4. EMPLOYER assures no funds received under WIOA may be used for contributions on behalf of any
participant to retirement systems or plans.
5. EMPLOYER assures that trainee is an employee of employer and not of the SBWIB, Inc. nor shall the
SBWIB, Inc. retain any right to direct or control trainee's activities while employed by employer, except
to the extent necessary to secure training benefits under the WIOA program.
6. Employer assures that trainee(s) will be retained upon completion of training, subject to trainee's overall
performance, the employer's needs and personnel practices.
F. INDEMNIFICATION
EMPLOYER agrees to indemnify and hold harmless the South Bay Workforce Investment Board, Inc.
/OJT Provider, their officers, directors, employees and agents from and against every expense, liability
or payment by reason of injury (including death) to persons or damage to property suffered through any
62
5
act or omission of EMPLOYER, its officers, directors, employees or agents arising from the
performance of this Agreement.
G. ADDITIONAL TERMS
1. EMPLOYER agrees that wage and labor standards will be adhered to and to pay the OJT Trainee at
the same rates, including increases, and benefits as trainees or employees who are situated in similar
jobs. Such rates shall be in accordance with applicable law, but in an event less than the higher
specified in section 6(a) (1) of the Fair Labor Standards Act of 1938 or the applicable state or local
minimum wage law.
2. EMPLOYER certifies that the OJT will not impair existing agreements for services or collective
bargaining agreements and that either it has the concurrence of the appropriate labor organization as to
the design and conduct of an OJT, or it has no collective bargaining agreement with a labor
organization that covers the OJT position.
3. EMPLOYER further assures that OJT funds will not be used to assist, promote or deter union
organizing.
4. EMPLOYER assures that they have not been debarred or suspended in regard to federal funding.
5. EMPLOYER certifies that no member of the OJT Trainee’s immediate family is engaged in an
administrative capacity for the Employer, or will directly supervise the OJT Trainee. For the purpose of
this Agreement, the term immediate family means spouse (common law or otherwise), child, mother,
father, brother, brother-in-law, sister, sister-in-law, daughter-in-law, son-in-law, mother-in-law, father-in-
law, aunt, uncle, niece, nephew, stepparent and stepchild, or other such relationship which would give
rise to a substantial appearance of impropriety if the person were to be hired by the EMPLOYER. The
term administrative capacity means persons who have overall administrative responsibility for a
program including but not limited to selection, hiring, or supervisory responsibilities.
6. EMPLOYER assures that the OJT Trainee(s) will not be employed to carry out the construction,
operation or maintenance of any part of a facility that is used or to be used for sectarian instruction
or a place for religious worship.
7. EMPLOYER shall ensure than no currently employed worker is displaced by any OJT Trainee,
including partial displacement such as a reduction in non-overtime hours, wages, employment benefits,
and/or infringement on promotional opportunity.
8. EMPLOYER shall not hire OJT Trainee where any other individual is on layoff from the same or a
substantially equivalent job, or terminate the employment of any regular employee with the intention of
filling the vacancy so created with an OJT Trainee.
9. EMPLOYER agree to treat the participant like the EMPLOYER’S other employees with regard to
wages, including periodic scheduled increase not related to individual performance, vacations and sick
leave, fringe benefits, holiday pay, overtime, and other benefits, Workers’ Compensation, or other
disability insurance during and after the training period.
10. EMPLOYER shall comply with California Drug-Free Workplace Act of 1990 (Cal Gov. Code Section
8350 et seq) as amended, including provision of the requisite certification as set forth therein; and the
federal Drug Free Workplace Act of 1998, including its implementing regulations (29CFR Part 98,
commencing with 98.600)
11. EMPLOYER shall comply with the Child Support Compliance Act of the State of California, as
implemented by the Employment Development Department.
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6
12. EMPLOYER agrees to comply with the WIOA , with rules and regulations promulgated there under, and
all applicable Federal State, and local laws and regulations relating to employment, equal opportunity
and discrimination, safety, and labor standards, business licensing, taxation, and insurance
requirements.
13. If applicable, EMPLOYER shall comply with Davis-Bacon Act requirements that all laborers and
mechanics employed by Employer, or its contractors or subcontractors, in any construction, alteration
or repair, including painting and decorating of projects and buildings funded with federal funds, shall be
paid wages at least equal to the established local prevailing wage for the position.
H. GRIEVANCE PROCEDURE
EMPLOYER will use its own written grievances procedures to resolve non-WIOA related problems that
may arise between EMPLOYER and OJT Trainee. WIOA-related grievances that may arise between
EMPLOYER and OJT Trainee will be resolved in accordance the Grievance Procedures established by
the SBWIB, Inc. or such other authorized body as may be identified under WIOA. Such procedures
may include observation and monitoring of the OJT.
EMPLOYER shall make reasonable efforts to resolve grievance arising out of OJT activities and refrain
from actions, which harass, antagonize, intimidate, coerce, threaten, discriminate, or otherwise take
reprisal against an OJT Trainee filing a compliance concerning WIOA programs or activities.
I. RETENTION
Employer agrees to re tain the OJT Trainee as a regular employee, upon successful completion
of training, at the post-training wage rate, specified in this Agreement, and at a full-time
scheduled number of work hours. The EMPLOYER acknowledges that failure to retain an OJT
Trainee who has successfully completed training may be grounds for disqualification for
subsequent additional OJT agreements.
/
/
/
/
/
/
/
/
/
/
/
/
/
/
/
/
/
/
/
/
/
/
/
/
/
/
64
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Section 4: Authorized Signatures
A. CONCURRENCE OF THE COLLECTIVE BARGAINING AGE NT (IF APPLICABLE)
The undersigned certifies that he/she is the duly elected or appointed representative for (Union
Affiliation), and that this training program does not conflict with the collective bargaining agreement of such
union.
B. SIGNATURES OF PARTIES
The parties hereto have executed this Agreement on this date and year first above written.
EMPLOYER
By: ______________________________________
Signature: ______________________________________
Name: ______________________________________
Title: ______________________________________
SOUTH BAY WORKFORCE INVESTMENT BOARD, INC.
_______________________________________________
Jan Vogel, Chief Executive Officer
APPROVED AS TO FORM:
______________________________
Jack Ballas, Attorney-at-Law
65
8
EXHIBIT "A"
SOUTH BAY WORKFORCE INVESTMENT BOARD, INC. / SOUTH BAY ONE-STOP BUSINESS & CAREER CENTERS
ON-THE-JOB TRAINING/EMPLOYABILITY DEVELOPMENT PLAN
1. OCCUPATION: ___________________________________ ONET CODE: ___________________________ SVP CODE: _________________
2. EM PLOYER: _____________________________________________________________________ NAICS: _____________________________
3. ADDRESS: ___________________________________________________________________________________________________________
4. CONTACT PERSON/TITLE : ______________________________________________________ TELEPHONE: _________________________
5. START DATE: * NTICIPATED END DATE: * WAGE AT COMPLETION: _______________
6. Hrs. per day: * a.m. to * p.m. (Hrs. /day ) Circle days/wk.: Mon. Tue. Wed. Thurs. Fri. Sat. Sun.
*To be determined at time of employment
7. Hourly
Wage
Start
1
Hours/
Weeks
2
Number of
Training
Weeks
3
Total Cost of
Occupation Col.
1x2x3
4
OJT
Reimbursement
5
Number of OJT
Employees
Occupation
6
Total
Cost Col. 6x4
7
Total
Reimbursement
8 40
12 50%
8. TRAINING OUTLINE:
SKILLS/COMPETENCIES TO BE ACHIEVED ESTIMATED NUMBER
OF WEEKS
Participant(s) will be able to:
At the end of Week
66
Agenda Item No.: 8.H
Mtg. Date: 02/14/2022
TO:HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM:CHRISTIAN HORVATH, CITY CLERK / EXECUTIVE ASSISTANT TO
CITY MANAGER
THRU:ELAINE JENG P.E., CITY MANAGER
SUBJECT:APPROVE AND AUTHORIZE CITY MANAGER TO EXECUTE THE
JOINT REPRESENTATION LETTER BETWEEN THE SBCCOG AND
THE CITIES OF LOMITA, HERMOSA BEACH, PALOS VERDES
ESTATES AND ROLLING HILLS REGARDING THE REGIONAL
EMERGENCY ALERT PROGRAM
DATE:February 14, 2022
BACKGROUND:
The City current contracts with Everbridge for emergency alert services. The City is considering joining
a master contract with Everbridge that involves the South Bay cities. The South Bay cities have
approached the South Bay Cities Council of Governments to administer the master contract. Since Best
Best & Krieger represents the SBCCOG and some of the South Bay member cities, including the Cities
of Lomita, Hermosa Beach, Palos Verdes Estates, and Rolling Hills, Best Best & Krieger is seeking the
City of Rolling Hills’ consent to joint representation on the master agreement. Enclosed with this staff
report is the letter of consent. Executing the letter of consent does not obligate the City of Rolling Hills
to enter into the master agreement; it simply authorizes Best Best & Krieger to negotiate on its behalf in
the master agreement.
DISCUSSION:
None.
FISCAL IMPACT:
None.
RECOMMENDATION:
Direct the City Manager to execute the letter of consent authorizing the joint representation
ATTACHMENTS:
CL_AGN_220214_BBK_JointRepLetter_RegEmerAlertPrgm.pdf
67
09962.00000\34789783.1
Bend OR
(541) 382-3011
Indian Wells
(760) 568-2611
Irvine
(949) 263-2600
Los Angeles
(213) 617-8100
Ontario
(909) 989-8584
1230 Rosecrans Avenue, Suite 110, Manhattan Beach, CA 90266
Phone: (310) 643-8448 | Fax: (310) 643-8441 | www.bbklaw.com
Riverside
(951) 686-1450
Sacramento
(916) 325-4000
San Diego
(619) 525-1300
Walnut Creek
(925) 977-3300
Washington, DC
(202) 785-0600
Michael Jenkins
(310) 220-2174
michael.jenkins@bbklaw.com
February 1, 2022
Ms. Elaine Jeng
City Manager
City of Rolling Hills
2 Portuguese Bend Road
Rolling Hills, CA 90274
Re: Joint Representation of SBCCOG and the Cities of Lomita, Hermosa
Beach, Palos Verdes Estates & Rolling Hills regarding Regional
Emergency Alert Program
Dear Ms. Jeng:
Best Best & Krieger LLP (“Firm”) has been asked to represent the South Bay Cities
Council of Governments (“SBCCOG”) and the Cities of Lomita, Hermosa Beach, Palos Verdes
Estates, and Rolling Hills (the “Cities”) (collectively, the “Co-Clients”) regarding participation in
a regional emergency alert program. Specifically, Firm will represent the SBCCOG on negotiating
and managing a master contract with Everbridge for the regional emergency alert program. Firm
will also represent the Cities on authorizing the SBCCOG to contract with Everbridge on their
behalf in the master contract with Everbridge for participation in the regional emergency alert
program (collectively, the “Emergency Alert Matters”). Accordingly, we must discuss with you
the potential impact of our joint representation and obtain your informed written consent.
RULES OF PROFESSIONAL CONDUCT
Rule 1.7 of the California Rules of Professional Conduct provides in pertinent part:
(a) A lawyer shall not, without informed written consent from each client and
compliance with paragraph (d), represent a client if the representation is directly
adverse to another client in the same or a separate matter.
(b) A lawyer shall not, without informed written consent from each affected client
and compliance with paragraph (d), represent a client if there is a significant risk
the lawyer’s representation of the client will be materially limited by the lawyer’s
responsibilities to or relationships with another client, a former client or a third
person, or by the lawyer’s own interests.
68
09962.00000\34789783.1
Ms. Elaine Jeng
February 1, 2022
Page 2
(d) Representation is permitted under this rule only if the lawyer complies with
paragraphs (a), (b), and (c), and:
(1) the lawyer reasonably believes that the lawyer will be able to provide
competent and diligent representation to each affected client;
(2) the representation is not prohibited by law; and
(3) the representation does not involve the assertion of a claim by one client
against another client represented by the lawyer in the same litigation or
other proceeding before a tribunal.
SCOPE OF REPRESENTATION & DISCLOSURES
Our representation of you jointly concerns the Emergency Alert Matters. At the present
time, and based upon what we have been advised by each of you, we believe your interests are
aligned and see no current conflict among you. A situation might arise wherein one of the Co-
Clients does not intend to pursue participation in the master agreement with Everbridge. In
accordance with the California Rules of Professional Conduct, we must provide you with written
disclosure of the relevant circumstances of this joint representation, the reasonably foreseeable
adverse consequences which might arise from the Firm’s representation of you jointly, and obtain
your consent thereto prior to proceeding with this joint representation. Although it is impossible
to foretell all potential consequences which could arise from this type of representation, this letter
addresses the reasonably foreseeable risks and conflicts that potentially may develop going
forward, which we ask you to consider. Pursuant to the provisions of Rule 1.7, we inform you as
follows:
1. Potential Conflicts – Co-Clients may differ on negotiation strategy, costs or on the
issue of whether to settle on certain terms; one of the Co-Clients may instruct the
Firm in a manner that is contrary to the instructions of the other Co-Client; it may
be argued that there is an appearance of impropriety in our representation of
multiple clients simultaneously; and/or, one Co-Client may take a position or act in
a manner that could be prejudicial to the interests of the other Co-Client(s).
Although we do not expect any of the above eventualities, before we could continue
to represent any of you under those circumstances, we would be required to obtain
your separate, informed, written consent, concerning such a situation. We cannot
advise any of you of your individual or mutual rights amongst or against each other,
in resolving any such disagreements.
Each Co-Client understands that Firm represents each Co-Client separately on
unrelated matters. Firm represents SBCCOG as General Counsel on various
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Ms. Elaine Jeng
February 1, 2022
Page 3
matters. Firm serves as City Attorney to each of the Cities and represents the Cities,
separately, on various matters. Should an actual conflict arise among the Cities and
the SBCCOG regarding the Emergency Alert Matters, the Co-Clients understand
and agree that Firm cannot represent any Co-Client on the actual conflict related to
the Emergency Alert Matters. However, Firm will continue to represent the Cities
and SBCCOG on the separate unrelated matters despite such actual conflicts that
may arise regarding the Emergency Alert Matters.
2. Disputes Between Clients - Should any of you feel that there is a potential dispute,
actual dispute or claim among you, it should be brought to our attention
immediately. We will be unable to counsel any of you regarding any rights or
obligations as among yourselves, whether or not such rights or obligations relate to
the subject matter of the representation. In the event such a disagreement cannot be
worked out among yourselves, there is a possibility that such a disagreement would
develop into an actual conflict of interest among you that would require the Firm
to withdraw from further representing any of you in this matter. Such a situation
could require increased expense, time and effort on your part if new counsel is
needed. Again, any such changes or new information will be disclosed and
discussed with you prior to any action being taken that would significantly affect
our attorney-client relationship.
In addition, should new or additional facts come to our attention which suggest you
may have or should consider asserting rights against the other or that you should
consider action to protect or preserve such rights, we will advise you that such facts
have come to our attention. We will not, however, advise you of the reason why we
are alerting you or the basis for such an alert. We believe that to do so may
compromise the interests of one or more of you in violation of the responsibilities
we owe to each of you. We will likely further recommend that you consult with
independent counsel.
3. No Confidentiality - In cases of joint representation, although the Firm owes the
Co-Clients a duty of confidentiality as to third parties, there is generally no duty of
confidentiality or attorney-client privilege between or among the Co-Clients. Firm
has a duty to communicate and keep all Co-Clients reasonably informed about
significant developments relating to the representation. Thus, communications
made between one Co-Client and the Firm that are relevant to the joint
representation are subject to disclosure to the other Co-Clients, even in the absence
of express consent to the disclosure. By consenting to this agreement, you
understand that there can be no confidentiality between Firm and any of you as Co-
Clients with respect to significant developments related to this representation.
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Ms. Elaine Jeng
February 1, 2022
Page 4
In addition, each of you must maintain the confidentiality of all communications
between you and us. If one of you fails to do so, it may jeopardize the attorney-
client privilege between us. The result may be that other parties may be able to learn
the content of confidential communications between us and/or, as a practical matter,
could prejudice the non-disclosing person because otherwise confidential
information may become known to third-parties. It is, therefore, critical that you
each understand the need for confidentiality concerning the communications
between us and that you each maintain that confidentiality. In other words, a joint
representation does not change the privileged nature of such communications
relative to outside third parties, but does change it as to the inside parties to the joint
representation. By executing this letter, you expressly consent to the
communication to each of you of any information received by the Firm from any
one of you during the Firm’s joint representation of you in this matter.
4. No Attorney-Client Privilege - California Evidence Code § 962 provides that one
Co-Client may not claim a privilege as to a communication made in the course of
this attorney-client relationship when such a communication is offered in a legal
proceeding between or among the Co-Clients. This also applies should a dispute
arise between one Co-Client and the Firm in the future.
5. Balance of Interests - In Co-Client representation, lawyers owe fiduciary
obligations of loyalty to each of the jointly represented Co-Clients and cannot take
sides or assert the interests of one Co-Client over the interests of the other. Firm is
required to balance the interest between the Co-Clients and may make decisions
that will be in the best interests of the overall group and not necessarily in the best
interests of an individual Co-Client. Thus, rather than the lawyers vigorously
asserting a single interest of an individual Co-Client on an issue, there will be a
balancing of interests among the Co-Clients.
6. Responsibility of Firm’s Fees - Each of the four Cities will be billed an equal share
of the monthly fees and costs for the Firm’s work regarding the Emergency Alert
Matters on behalf of the Cities. Firm will prepare a monthly invoice for each of the
four Cities with corresponding detailed entries for work. In regards to actual
participation in the emergency alert program, the Cities will pay Everbridge
through the SBCCOG for their proportionate share of participation in the
emergency alert program. For clarification purposes, payment to Everbridge for
participation in the emergency alert program is separate from Firm’s legal fees
regarding the Emergency Alert Matters.
7. Effect of Firm Withdrawing as Counsel - If we are forced to withdraw from this
representation because of a conflict among you or as permitted under CRPC, Rule
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Ms. Elaine Jeng
February 1, 2022
Page 5
1.16, the expense of educating new counsel on events that may have transpired
during the course of our representation might be significant. And, unless another
conflict waiver is executed, it would require that each of you obtain separate
counsel, thereby potentially adding to your expense. Such an event also might delay
any needed response to any parties in connection with the engagement, or in
otherwise achieving the goals of the engagement.
8. Termination - Each Co-Client has the absolute right to terminate Firm regardless of
what the other Co-Client(s) may decide. Should one Co-Client wish to terminate
the relationship without the agreement of the other Co-Client(s), we will disclose
the circumstances at that time and determine whether the Firm may continue
representation of one Co-Client or whether the representation must be terminated
in its entirety, and consent will be obtained as necessary.
9. Client File - After the matter is concluded, each of you may make conflicting
demands for the original client file, which you are entitled to receive. You each
agree that we may release the original to the client who first provides a written
request, as long as we release an exact copy to the other of you.
YOUR CONSENT
If you wish for the Firm to represent you in this matter, we need each of you to sign this
consent letter. Should you have any concerns that were not mentioned in this letter, please tell us
immediately, so we can make sure to address them as necessary.
In the event that circumstances change or we become aware of new information that
requires additional disclosures and/or a new consent from the parties, you will be notified of that
fact immediately, and continued representation will be subject to the informed written consent of
the involved parties as necessary.
Please consider this matter carefully, and do not hesitate to contact us if you have any
questions or concerns. You may each wish to confer with your own independent legal counsel
regarding this disclosure, and you should feel free to do so.
Your execution of this consent form will constitute an acknowledgment of full disclosure
in compliance with the requirements of Rule 1.7 of the California Rules of Professional Conduct
previously quoted in this letter.
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Ms. Elaine Jeng
February 1, 2022
Page 6
Sincerely,
Michael Jenkins
for BEST BEST & KRIEGER LLP
CONSENT
By this letter, Best Best & Krieger LLP has explained the joint representation, the existing and/or
reasonably foreseeable potential risks and conflicts of interest in the above referenced matter, and
has informed me of the possible consequences of this joint representation and those conflicts. I
understand that I have the right to and have been encouraged to consult with independent counsel
before signing this consent, and I acknowledge that I have been given sufficient time to do so.
Notwithstanding the foregoing, I hereby consent and agree to be represented by Best Best &
Krieger LLP in the above detailed joint representation.
By:
Name: City of Rolling Hills
Date:
73
Agenda Item No.: 12.A
Mtg. Date: 02/14/2022
TO:HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM:ASHFORD BALL, SENIOR MANAGEMENT ANALYST
THRU:ELAINE JENG P.E., CITY MANAGER
SUBJECT:APPROVE THE PRINTING AND DISTRIBUTING OF THE
ROLLING HILLS EMERGENCY PREPAREDNESS EVACUATION
PROCEDURE BROCHURE.
DATE:February 14, 2022
BACKGROUND:
The Council received a presentation of this item on October 25, 2021 as a marketing educational
campaign for the City and Block Captain program. Staff presented a proposal from THINK Marketing
Agency for $150/hr for 100 hours for a total of $15,000 with a contingency of $5,000 to provide as
needed services for one year (12 month period) to develop documents, programs, and campaigns that
would bolster the city’s emergency preparedness educational initiatives. The first project in the initiative
was the Rolling Hills Evacuation Procedure brochure.
Other potential projects included:
1. Community campaign for native plants vs. non-native plants landscaping
2. Informative brochure or pamphlet for education on fire safe plants and effective vegetation
trimming
3. Awareness/education on weed and fuel abatement
4. Campaign on water & resource conservation
5. New homeowners welcoming brochure
The Council tabled the proposed service from THINK Marketing Agency and the City Council directed
Councilmember Jeff Pieper to work with staff to find a more reasonable alternative for the first project
in the campaign: printing the evacuation brochure. Councilmember Pieper recommended Sir Speedys
South Bay printing company (Sir Speedys). Sir Speedys estimated a cost of $994 to print 800
evacuation procedure brochures, one brochure per household in Rolling Hills.
DISCUSSION:
Staff met with Councilmember Pieper and Lead Block Captains Gene and Arlene Honbo on January 31,
2022 to finalize the brochure. Working with staff, Councilmember Pieper was focused on the first
74
project of the campaign. Councilmember Pieper and staff did not discuss other projects as a part of the
overall campaign. Staff is recommending City Council approve printing of the Emergency
Preparedness Evacuation Brochure with Sir Speedy and distribution to all households in Rolling Hills.
The contents of the evacuation procedures brochure was prepared by the Lead Block Captains, after two
years of continuous input from the community through the Block Captain program. The community
expressed fears, concerns and ambiguity as to how an evacuation order from the first responders would
be implemented in Rolling Hills. The brochure is intended to be a timeless quick reference for all
residents.
FISCAL IMPACT:
If the City Council approves staff's recommendation the $994 can be funded using the emergency
preparedness account. The postage cost to distribute the brochure is approximately $600 and there is
available funds in the emergency preparedness account.
RECOMMENDATION:
Approve printing and distribution of the emergency evacuation brochure.
ATTACHMENTS:
RH Evacuation Procedures DRAFT 020322.v4.pdf
Sir Speedy Costs for Printing Evac Brochures.pdf
75
City of Rolling Hills & The Block Captain Program
Evacuation Procedures - Quick Reference Guide
Rolling Hills, while a beautiful and desirable place to live, is designated as a “Very High Fire
Hazard Severity Zone”. All residents need to prepare for wildfire and earthquake risk using
the LA County Fire Department’s “Ready! Set! Go!” brochure. Learn how to:
Create defensible space around your home
Retrofit your home with fire -resistant materials
Prepare how you and your family can safely evacuate ahead of a wildfire
Get your copy of “Ready! Set! Go!” by calling City of Rolling Hills at (310) 377-1521 or
https://fire.lacounty.gov/emergency -disaster-preparedness-safety-tips/
This reference guide has information unique to Rolling Hills. You will learn about:
Evacuation PREPARATION
1. Sign-up for Alert Southbay Regional System & Rolling Hills Emergency Information
System
2. Assemble Your Emergency Survival Kit
3. Prepare Your Personal Emergency Action Plan
4. Prepare an Evacuation Plan for Your Large Animals/Horses
5. Review the Evacuation Packing List
Evacuation ORDER
1. Learn how you will be notified
2. Understand your primary and secondary evacuation routes
3. Plan where you and your family should go
Evacuation ROUTES and Evacuation EXITS
1. Know the Evacuation Routes:
Portuguese Bend Road
Crest Road West
Crest Road East
Eastfield Drive
2. Know the Evacuation Exits:
Main Gate at Rolling Hills Road/Palos Verdes Drive North
Crest Gate at Crest Road near Crenshaw
Eastfield Gate at Eastfield Drive/Palos Verdes Drive East
Crest Road East Gate – Emergency Exit Only CITY OF ROLLING HILLS
1/27/2022
76
Evacuation PREPARATION – Quick Reference Guide
1. Sign-up for Alert Southbay - Register to Be Notified in an Emergency
Messages will be sent via voice, text or email methods :
https://alertsouthbay.com/
2. Sign up for Rolling Hills Emergency Information System
Register on the City of Rolling Hills website to be notified in an emergency:
https://www.rolling-hills.org/residents/portal/index.php
3. Assemble Your Emergency Survival Kit
Assemble food, water, clothing, shoes, first aid kit, flash lights, radios and batteries.
Plan for all family members including your pets. Remember the “Six P’s”:
People and Pets
Papers, Phone Numbers and Important Documents
Prescriptions, Vitamins, and Eyeglasses
Pictures and Irreplaceable memorabilia
Plastic and Cash
Personal Computer, Hard Drives and Flash Drives
4. Prepare Your Personal Emergency Action Plan
Collect Important Phone Numbers
Emergency Contacts including family and friends
Know What to Take
Emergency Survival Kit and other important items
Know Where to Go
Friend or Relative’s House or Hotel
Animal Shelters
5. Prepare an Evacuation Plan for Horses/Large Animals
Train your horses to load into a trailer easily
Microchip your horse
Have a horse trailer ready or have a “buddy” who will assist in evacuating your
horse; Pre-arrange with a stable who will take your horse.
LA County Department of Animal Control Equine Response Team no longer coordinates with
volunteers to evacuate horses. For information on shelters call LA County Animal Control at
(310) 523-9566.
77
Evacuation ORDER - Quick Reference Guide
1. How will you be notified?
Emergency Alert System Broadcast: The LA County Sheriff can activate.
Alert Southbay Regional System: Subscribe for alerts via voice, text or email.
Mobile public address systems and sirens: First Responders using speakers and
sirens may drive roads announcing the need to evacuate and available routes.
RH Emergency Information System: The Rolling Hills Emergency Operations
Center (EOS) will supplement Alert Southbay Regional System. Register.
When you evacuate, leave your gate open for access by First Responders. Residents with
special needs and residents with horses or large animals should evacuate early.
2. Know Evacuation Routes
Wildfires are extremely fluid and complex. Evacuation routes may become
compromised due to fire activity and location of the wildfire. Residents should practice
to evacuate through their primary and secondary exit routes.
Portuguese Bend Road
Crest Road West
Crest Road East
Eastfield Drive
Trails are not evacuation routes; only use trails if directed by First Responders.
3. Know Evacuation Exits
Main Gate at Rolling Hills Road/Palos Verdes Drive North
Crest Gate at Crest Road near Crenshaw
Eastfield Gate at Eastfield Drive/Palos Verdes Drive East
Crest Road East Gate – Emergency Exit Only
The locked Crest Road East Gate can be automatically and remotely opened by
attendants at the Main Gate or Crest Road West Gate.
First Responders will authorize when it is safe for residents to re -entry the city.
4. Where will you and your family go? Where will your pets go?
Friend or Relative’s house or Hotel
Red Cross Shelter or Evacuation Center
Animal Shelter (for pets and large animals)
78
Important Links and Phone Numbers - Quick Reference Guide
Important Links
READY! SET! GO! – Your Personal Wildfire Action Plan, Earthquake Preparedness and Other Tips
https://fire.lacounty.gov/emergency-disaster-preparedness-safety-tips/
Alert Southbay Regional System to register for emergency notifications
https://alertsouthbay.com/
City of Rolling Hills Website to register for the Emergency Information System
https://www.rolling-hills.org/residents/portal/index.php
Los Angeles County Department of Animal Care & Control for information on animal shelters.
https://www.animalcare.lacounty.gov/emergency -response/
Important Phone Numbers
All Emergencies 911
City of Rolling Hills (310) 377-1521
Rolling Hills Community Association (310) 544-6222
Main Gate (310) 377-4318
Crest Gate (310) 377-1868
Eastfield Gate (310) 732-1309
LA County Fire Station #56 (310) 679-1131
LA County Sheriff Lomita Station (310) 539-1661
LA County Animal Care and Control (310) 523-9566
Southern California Edison (800) 611-1911
Southern California Gas Company (800) 427-2200
California Water Company (310) 257-1400
79
80
Evacuation Preparedness for Large Animals/Horses – Quick Reference Guide
Emergency preparedness is important for all animals, but preparedness can be more difficult for large
animals/horses because of their size and special transportation needs. Evacuation of horses should
occur as soon as an evacuation warning is issued. If owners are unprepared or wait until the last minute,
they may have to leave their animals behind. Evacuation preparedness for large animals/horses:
Horse owners need to make their own plan for emergency transportation and sheltering for horses.
Emergency responders will not evacuate horses. Many designated sheltering sites may become
overcrowded or are far from Rolling Hills. Make plans now to house horses with friends, at a
commercial stable, or identify another suitable location out of the danger area. Discuss plans with
everyone in the family and keep the contact information and address of the stable or emergency
sheltering site and driving directions in an emergency kit.
Emergency planning materials are available at the RHCA to assist in making plans to evacuate your
horses in the event of an emergency. Included in the information packet are names of stables willing
to board horses in an emergency, names of horse haulers and other important evacuation
information. Also available at the RHCA are orange reflectors which should be placed on your house
sign to indicate that horses are on the property. Be sure to remove or cover the reflector when you
evacuate your horses. Residents can fill out the horse owner form and receive their reflector at the
association building.
Make a list of emergency contacts. Keep copies in vehicles or trailer as well as in the house.
Take photographs and prepare a written description of each horse or other large animal(s). Put one
set in a safe place and another set in an emergency kit.
Have a leather halter and rope for each horse/large animal. Make sure halters are marked with
contact information or write the information on a piece of duct tape and stick it on the halter.
Purchase information for the reflective identification is included in the packet at the RHCA. If a
horse has medical issues or special needs, record this information on a luggage tag and attach it to
the halter.
Microchip horses/large animals. This is an easy, inexpensive way to help identify animals.
Have a three-day supply of feed and water (per large animal). This is particularly important if plans
are to shelter in place but bring feed (and buckets) if evacuated. Make sure to include any
medications the large animal(s) may need. Label all equipment.
Teach your horses how to trailer. Spend time loading and unloading the animals so they are safe and
willing to load, consider practicing loading during the day and night. Continue working with the large
animals until you are confident that they will load.
Keep trucks, trailers and vans well maintained and ready to move. Keep gas tanks full, check tire
pressure, particularly during Red Flag Warning days.
Store non-perishable supplies in a portable container such as a clean trashcan, bucket or canvas
duffle bag.
81
82
83
Agenda Item No.: 12.B
Mtg. Date: 02/14/2022
TO:HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM:ALAN PALERMO, PROJECT MANAGER
THRU:ELAINE JENG P.E., CITY MANAGER
SUBJECT:DISCUSS THE ROLLING HILLS COMMUNITY ASSOCIATION'S
REQUEST RELATING TO THE CITY HALL CAMPUS EMERGENCY
POWER PROJECT AND PROVIDE DIRECTION TO STAFF.
DATE:February 14, 2022
BACKGROUND:
On January 24, 2022, the council voted to continue this item until February 14, 2022.
To replace the non-functioning standby generator that provides emergency power to City Hall and the
Rolling Hills Community Association, the City Council authorized an assessment report and considered
three options for replacement at the May 10, 2021 City Council meeting. On May 24, 2021, after City
Council discussed the three options, staff was directed to: 1) design the solar option; 2) consider leasing
portable generator to provide emergency if necessary; and 3) remove the existing non-functioning
emergency standby generator, and repair the water intrusion problem at the existing generator structure.
At the June 14, 2021 City Council meeting, City Council approved a second amendment with Pacific
Architecture and Engineering, Inc. for preparing plans to remove the existing standby generator
including repairing of the water intrusion at the generator housing and prepare design plans to
implement the solar option..
The second amendment with Pacific Architecture and Engineering, Inc. (PAE) was executed in July
2021 and PAE proceeded with preliminary design. City Staff and PAE held several meetings to discuss
the proposed solar option and layout. After a period of research and information gathering, PAE
provided preliminary design plans for layout of the solar panels in November 2021. The preliminary
design plan was reviewed by staff. The available roof surface area, the orientation of the surface area to
the sun, and other design/cost factors were considered. The most efficient and cost effective design was
to position all the solar panels on the Rolling Hills Community Association (RHCA) building.
The preliminary design was provided to RHCA and the plans were reviewed by the Architectural
Review Committee on December 7, 2021. The Architectural Committee requested to have solar panels
over the entry of the RHCA building be removed and placed on the City Hall Building. The preliminary
design plans submitted to the Architectural Review meeting and the meeting minutes are attached to this
84
report.
DISCUSSION:
Removing solar panels from the RHCA Building and placing them on the City Hall building will have
several impacts/issues to consider:
There is a tree at City Hall making the panels less efficient. The city could consider cutting this
tree down so that the panels would have more exposure to the sun.
There is space for 29 panels on the City Hall roof versus 66 panels on the RHCA building. Panels
on both buildings will drive up the cost of the project. Cost of re-roofing one roof vs two roofs
(roughly savings of $20,000 just for roof and waterproofing, and additional $30,000-$50,000 if
structural reinforcement is needed).
This item was presented to the City Council at the January 10, 2022 meeting. The City Council decided
to delay taking action so that Councilmember Jeff Pieper can participate in the discussion.
Councilmember Pieper was absent from the January 10, 2022 City Council meeting.
FISCAL IMPACT:
The overall project cost will be impacted if the solar panels are divided between roofs of City Hall and
the RHCA building. High level estimation shows the cost differential between placing all solar panels
on the RHCA building and dividing the panels is approximately $20,000 to $60,000.
RECOMMENDATION:
Provide direction to staff.
ATTACHMENTS:
Rolling_Hill_Maintenance_Buildings_One__Two-_SFR_V3_Review.pdf
85
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Agenda Item No.: 12.C
Mtg. Date: 02/14/2022
TO:HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM:ASHFORD BALL, SENIOR MANAGEMENT ANALYST
THRU:ELAINE JENG P.E., CITY MANAGER
SUBJECT:CONSIDER HIRING A LANDSCAPE ARCHITECT TO INVENTORY THE
CITY HALL CAMPUS IRRIGATION SYSTEM AND PROVIDE
RECOMMENDATIONS FOR LANDSCAPING IMPROVEMENTS.
DATE:February 14, 2022
BACKGROUND:
In September 2021 the City of Rolling Hills solicited services to accept proposals from qualified
licensed landscape architects or firms to provide professional services to audit existing conditions
(landscape, lighting and irrigation), submit WELO compliant landscape and lighting design package,
install or assist in hiring a qualified licensed landscape contractor to install these items for City Hall
Campus.
Between 2016 and 2019 the landscaping on the campus was poorly maintained due to broken sprinkler
pipes, nonworking valves and inadequate care. In early 2020, the City conducted necessary repairs,
including insect, and gopher treatments to restore a fully functioning irrigation system at the campus. In
2021, even after repairs, the City continues to have ongoing issues with gophers, broken sprinkler pipes
and maintenance of the overall campus.
The city aims to have a well-designed green space that comprises of both California native plants and
waterwise plants that are adapted to our climate. These should be planted and maintained to meet
WELO requirements, the new high hazard plants regulation, and fire fuel abatement standards and
guidelines.
The City received two proposals one from Lynn Capouya Landscape Architects and the other from
Evan Smith Landscape Architect. After assessing both proposals objectively through scoring sheet
criteria based upon: scope of work, city needs, costs, and use of resources city staff conducted
interviews; requesting both consultants walk City Hall Campus with staff and get a first-hand look at
the City’s landscaping issues. After assessment, the City chose Evan Smith.
DISCUSSION:
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Due to the many capital improvement projects the Council has taken on staff has made an adjustment to
downsize the scale of campus replacement and break the project up into small parts as opposed to larger
assignments. The following needs more immediate attention:
1. Irrigation Inventory/Assessment (find out what we have, where it is, working/not working, and
how frequently it used)
2. Planting (use water-wise planting)
3. Improve Patchy Areas (consider new planting/installation of areas that are blank/empty/ badly
managed).
The main focus would be the irrigation/inventory assessment so the city can understand our system and
make informed decisions on what can be retained and what needs to be replaced. This will require our
candidate Evan Smith to:
1. Assist the client in obtaining bids, negotiating contracts, reviewing project billing,
2. Attend meetings at the job site for the purpose of construction review with the agent, agent’s
representatives and/or contractors.
3. Provide field visits to review layout of landscape elements and check for general conformance to
the contract documents and design intent.
4. Visit nurseries to tag and select plant material.
Irrigation assessments can be challenging due to the limitation of only assessing the above ground
components. During the assessment dependent upon the findings, some underground work may be
necessary. Age and implementation is also an unknown factor in irrigation (Age of the system? Original
installation?). The challenges of an unknown irrigation schematic design make it difficult to provide
detailed estimates on specific costs so staff has requested services on an as needed basis and the
candidate has requested a retainer. When the retainer is nearing zero the Council can decide if they
would like to continue with other aspects of the project and discuss further retainers at that time.
FISCAL IMPACT:
$150/ hour on an as needed basis for a non-refundable retainer of $6,000.00 which is equivalent to 40
hours of work.
There is $21,260.00 available remaining balance in the account and sufficient funds if the City Council
decided to engage Evan Smith for services.
RECOMMENDATION:
Staff recommends that Council consider and discuss the hiring of a Landscape Architect to perform an
irrigation inventory assessment and provide further recommendations for City Hall Campus
landscaping.
ATTACHMENTS:
91
Agenda Item No.: 13.A
Mtg. Date: 02/14/2022
TO:HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM:JOHN SIGNO, DIRECTOR OF PLANNING & COMMUNITY SERVICES
THRU:ELAINE JENG P.E., CITY MANAGER
SUBJECT:CONSIDER AND APPROVE FUEL LOAD REDUCTION MAINTENANCE
IN PHASE THREE AREA BY THE PALOS VERDES PENINSULA LAND
CONSERVANCY.
DATE:February 14, 2022
BACKGROUND:
On January 24, 2022, Cris Sarabia of the Palos Verdes Peninsula Land Conservancy (PVPLC) gave a
presentation on the actions taken to reduce fuel load on Conservancy property located south of the
City's boundaries. At the conclusion of the presentation, the City Council asked Mr. Sarabia to return
with information on further maintenance and on an evaluation of the seed bank. Mr. Sarabia will
provide that information in his presentation.
DISCUSSION:
PVPLC proposed three phases for fuel load reduction work in the Palos Verdes Nature Preserve
abutting the City of Rolling Hills to the south.
Phase 1 implemented approximately 18 acres of fuel load reduction maintenance for $34,200. Of the 18
acres, 2 acres of previously removed acacia areas were monitored for regrowth (and treated), and 16
acres of mustard and non-native grasses were mowed. All sites had biological monitoring surveys done
before any work was implemented.
Phase 2 implemented approximately 15 acres of fuel load reduction maintenance for $50,000. Of the 15
acres, 1 acre of previously removed acacia areas were monitored for regrowth (and treated), and 14
acres of mustard and non-native grasses were mowed. All sites had biological monitoring surveys done
before any work was implemented.
Phase 3 was completed in the fall of 2021 and implemented approximately 7.5 acres of fuel load
reduction for $87,000. Of the 7.5 acres, 2 acres were acacia removal and 5.5 acres were mowing of
mustard and non-native grasses. The site is currently being monitored for acacia regrowth. All sites had
biological monitoring surveys done before any work was implemented.
FISCAL IMPACT:
92
The General Fund paid a total of $171,200 for the completed work for the initial work for Phase 1, 2,
and 3. Three year (2019-2021) maintenance program for the Phase 1 is $12,000/per year or $36,000.
Three year (2020-2023) maintenance program for Phase 2 is $20,800/per year or $62,400. The
expected overall expenditure upon the completion of the maintenance period on fuel reduction in the
Nature Preserve in the areas closest to the city of Rolling Hills is $269,600.
RECOMMENDATION:
Staff recommends that the City Council invest in the maintenance of the Phase 3 area and direct staff to
work with PVPLC on a cost estimate for a three year maintenance period.
ATTACHMENTS:
PVPLC Reducing Fuel Load Project Update -2021.pdf
PVP Land Conservancy Agreement_2019-11-15.pdf
PVP Land Conservancy Agreement 2020_06_08.pdf
Second Amendment to Fire Fuel Abatement 07122021 Signed.pdf
93
1
Update on Fuel Load Reduction
2021
Submitted by the Palos Verdes Peninsula Land Conservancy
In the spring of 2021, The Palos Verdes Peninsula Land Conservancy (Conservancy) proposed
a third phase of fuel load reduction work in the Palos Verdes Nature Preserve abutting the
City of Rolling Hills. The third phase was completed in the fall of 2021 and this document
serves as a report and update of the work completed, including phase one and two, which
were completed in the spring of 2021.
Phase 1
Approximately 18 acres of fuel load reduction maintenance were implemented. Of the 18
acres, 2 acres of previously removed acacia areas were monitored for regrowth (and treated)
and 16 acres of mustard and non-native grasses were mowed. All sites had biological
monitoring surveys done before any work was implemented.
Mowed areas in pink. Monitored areas in red
94
2
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3
Phase 2
Approximately 15 acres of fuel load reduction maintenance were implemented. Of the 15
acres, 1 acre of previously removed acacia areas were monitored for regrowth (and treated)
and 14 acres of mustard and non-native grasses were mowed. All sites had biological
monitoring surveys done before any work was implemented.
Mowed areas in green. Monitored areas in dark blue
Mowed areas in green. Monitored areas in dark blue
96
4
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5
Phase 3
Approximately 7.5 acres of fuel load reduction were implemented. Of the 7.5 acres, 2 acres
were Acacia removal and 5.5 acres were mowing of mustard and non-native grasses. The site
is currently being monitored for Acacia regrowth. All sites had biological monitoring surveys
done before any work was implemented.
Acacia Removal Site in Red Polygon and Mowing in Blue Polygon
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Agenda Item No.: 13.B
Mtg. Date: 02/14/2022
TO:HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM:ELAINE JENG, CITY MANAGER
THRU:ELAINE JENG P.E., CITY MANAGER
SUBJECT:
A C C E P T FEDERAL EMERGENCY MANAGEMENT AGENCY (FEMA)
HAZARD MITIGATION GRANT FUNDS HMGP DR-4382-177-7R-CA,
EASTFIELD DRIVE ELECTRICAL UTILITY UNDERGROUNDING
MITIGATION PROJECT; DIRECT STAFF TO PREPARE A
RESOLUTION TO ACCEPT THE FUNDS; AUTHORIZE THE CITY
MANAGER TO EXECUTE THE POST OBLIGATION DOCUMENTS IN
ORDER TO RECEIVE REIMBURSEMENT; AND ALLOCATE THE
REQUIRED FUNDS FROM THE UTILITY FUND.
DATE:February 14, 2022
BACKGROUND:
The City submitted a grant application in 2018 to fund the Eastfield Drive Utility Undergrounding
project. The project would underground approximately 4,735 linear feet of utility lines along Eastfield
Drive, removing approximately 21 utility poles. The limits of the project spans from Hackamore Road
to Outrider Road, along Eastfield Drive.
Since the initial submission, staff has been working with the grantor, FEMA on providing additional
information to the project. In December 2019, the processing agent for the grant, the California
Governor's Office of Emergency Services (CalOES) requested clarifications on the grant application. In
December 2020, staff worked with the Los Angeles County GIS department to provide geolocations for
the infrastructure to be underground by the project. Staff also worked with FEMA to identify staging
areas. In April 2021, staff worked with FEMA to continue to geolocate electric infrastructure along
the project limits. In September 2021, staff hosted biologist and natural resource specialist at the City
to allow FEMA staff to conduct environmental surveys along the project route. In October 2021,
FEMA concluded the environmental review and in November 2021, the City Council accepted the terms
of construction based on the environmental analysis.
DISCUSSION:
On January 13, 2022, FEMA notified the City of the grant application approval. The award letter stated
that the City can commence work on the project upon receipt of the approval letter. CalOES Financial
127
Processing Division (FPD) provided a notification of subapplication approval package requiring the
City to complete post obligation documents to receive reimbursement for the project.
The grantor requires the City to complete the project by August 4, 2023. The City has flexibility in
working with the grantor on the project completion date.
FISCAL IMPACT:
Increase appropriations in the Utility Fund by $2,629,176 with $1,971,882 offset by grant revenue. The
Grant requires matching funds in the amount of $657,294 offset by Rule 20A purchased credit. The split
between Federal grant monies and local match is 75% -25%.
As of June 2020, the City's Rule 20A Work Credit Balance per Southern California Edison is
$1,201,768. Of this amount, $381,819 is dedicated to the required local match for the Crest Road East
Utility Undergrounding grant project, leaving an available balance of $819,949. Of the available
balance, if the City Council accepts the grant funds, the balance would be reduced to $162,655 ($819-
949 - $657,294).
RECOMMENDATION:
Approve as presented.
ATTACHMENTS:
DR4382-PJ0177 Apvl Ltr & FEMA Pkg.pdf
Cal OES 89 (blank).pdf
Cal OES 130 (blank).pdf
DR4382-PJ0177 Supp_50 Subaward Info.pdf
FFATA Rolling Hills, City of.pdf
HMA Notification to Subrecipients.pdf
Reimbursement Request Form - Cal OES 400.pdf
Resolution 10-14-19.pdf
SAM New Entity & Update Registration.pdf
128
3650 SCHRIEVER AVENUE MATHER, CA 95655
RECOVERY FINANCIAL PROCESSING UNIT
(916) 845-8110
February 4, 2022
Elaine Jeng
City Manager
Rolling Hills, City of
2 Portuguese Bend Road
Rolling Hills, CA 90274
Subject: Notification of Subapplication Approval
Hazard Mitigation Grant Program
FEMA-4382-DR-CA, Project #PJ0177, FIPS #037-62602,
Supplement #50
Dear Ms. Jeng:
The California Governor’s Office of Emergency Services (Cal OES) received
notification that the Federal Emergency Management Agency (FEMA) has
approved your organization’s subaward application in the amount of
$1,971,882.00. A copy of the FEMA award package is enclosed for your records.
In order to receive payment as a grant subrecipient, your organization must have
the following on file with the Recovery Financial Processing Unit:
A valid, current (approved within the last 3 years) Governing Body
Resolution
A Project Assurances for Federal Assistance agreement
A Supplemental Grant Subaward Information sheet
A current Federal Funding Accountability and Transparency Act (FFATA)
Financial Disclosure form. This form must be submitted each fiscal year.
An active DUNS Number registration with the federal System for Award
Management (SAM) website. The registration must remain active for the
duration of this grant subaward.
For your convenience, this subapplication approval package includes the
required post-obligation documents as well as guides to completing and
renewing a SAM registration. Please complete the documents and mail copies to
the address listed at the end of this letter, keeping the originals with your records.
Alternatively, you may scan and email the completed documents to the
Recovery Financial Processing Unit at HMGrantsPayments@CalOES.ca.gov.
Electronic copies of the post-obligation documents can also be requested at the
same address.
GAVIN NEWSOM
GOVERNOR
MARK S. GHILARDUCCI
DIRECTOR
129
Ms. Jeng
Page 2
3650 SCHRIEVER AVENUE MATHER, CA 95655
RECOVERY FINANCIAL PROCESSING UNIT
(916) 845-8110
Payments will be made on a reimbursement basis using the enclosed Hazard
Mitigation Reimbursement Request Form. A ten percent (10%) retention will be
withheld from all reimbursement payments and will be released as part of the
subaward closeout process.
Reimbursements can be made only for items listed on the approved subaward
application. Expenditures for any other work should be separately maintained
and are the sole responsibility of the subrecipient. Any funds received in excess of
current needs or approved amounts, or those found owed as a result of a final
inspection or audit, must be refunded to the State within 30 days of receipt of an
invoice from Cal OES.
When mailing documents to the Recovery Financial Processing Unit, please use
the following address:
California Governor’s Office of Emergency Services
Attention: Recovery Financial Processing Unit
3650 Schriever Avenue
Mather, CA 95655
For further assistance regarding post-obligation documents or the reimbursement
request process, please contact the Recovery Financial Processing Unit at
(916) 845-8110 or at HMGrantsPayments@caloes.ca.gov. For program-related
questions, please contact the Hazard Mitigation Grants Programs Unit at
(916) 845-8150.
Recovery Financial Processing Unit
Enclosures
c: Subrecipient’s Project File
*The Recovery Financial Processing Unit has the City’s universal resolution,
passed on 10/14/19, on file. A copy of the resolution is included in this package
for your review. With your permission, the resolution can be applied to this
project.
130
RECEIVED
JAN 26 2022
FINANCIAL PROCESSING UNIT
131
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11/19/2021 REC-01FEDERAL EMERGENCY MANAGEMENT AGENCY
22:33:01
RECORD OF ENVIRONMENTAL CONSIDERATION (REC)
Project
Title:
HMGP-4382-0007-CA (4382-177-07) (1)
Eastfield Dr Elect Utility Undergrounding
Non Compliant Flag:
Level:
EA Draft Date: EA Final Date:
EA Public Notice Date:EA Fonsi
EIS Notice of Intent EIS ROD Date:
No
EA
10/21/2014 03/01/2019
03/01/2019 03/08/2019
Comment The City of Rolling Hills proposes to underground existing overhead electrical utility lines and remove
associated wooden utility poles along Eastfield Drive, in the incorporated City of Rolling Hills, Los
Angeles County, California, (midpoint coordinates: 33.754743, -118.334902). This project would reduce
the risk of wildfire and the associated risk of loss of life, property, and services in the area.
The project is in the San Pedro Hills of the Palos Verdes Peninsula, which is characterized by deep
canyons and hilly terrain, and is within a Very High Fire Hazard Severity Zone (FHSZ).
The project would underground approximately of 4,735 linear feet of overhead 16kV utility lines along
Eastfield Drive, replace 4 utility poles, and remove 21 utility poles, overhead wires, and attached
equipment. Trench excavations measuring 3,462 feet long, 24 inches wide, and approximately 4 feet
deep would be required to install the underground lines. Five concrete vaults, 10 transformer pads, and
11 handholes also would be installed. The concrete vaults would require excavations measuring 14 feet
long, 7 feet wide, and 8 feet deep. Utility pole removal would require ground disturbance around each
pole in an approximate 5-foot diameter area to a depth of approximately 5 feet. Construction staging
areas would be on existing road shoulders, along Crest Road - approximately 0.4 mile southwest of the
work area.
FEMA has determined that the project is covered by the Region IX Programmatic Environmental
Assessment (PEA) under Section 2.3, Constructing, Modifying, or Relocating Facilities. This Section
covers upgrading or otherwise modifying structures to make them more fire resistant and relocating
facilities such as utilities to avoid repetitive damage. This category covers the implementation of the
above project elements and, therefore, the Proposed Action is consistent with this PEA category. A list
of Typical Best Management Practices (BMP) is attached. Compliance with the BMPs appropriate for
this scope of work is a condition of funding.
- llawson3 - 11/19/2021 21:46:36 GMT
NEPA DETERMINATION
Description Selected ?Extraordinary Circumstance Code
No Extraordinary Circumstances were selected
EXTRAORDINARY
Environmental Law/
Executive Order Description CommentStatus
Clean Air Act (CAA)Project will not result in permanent air
emissions - Review concluded
The project is in Los Angeles County, which is
not in attainment for the following criteria
pollutants regulated by the CAA: PM2.5, lead,
and 8-hour Ozone
(https://www3.epa.gov/airquality/greenbook/ancl.
html), updated October 31, 2021. Based on the
scope of work, the potential emissions from
project activities would be below "de minimis"
thresholds for the General Conformity Rule.
Therefore, the project is exempt from a
conformity determination. - llawson3 -
11/19/2021 22:10:35 GMT
Completed
ENVIRONMENTAL LAW / EXECUTIVE ORDER
Page 1 of 6NOTE: All times are GMT using a 24-hour clock.135
11/19/2021 REC-01FEDERAL EMERGENCY MANAGEMENT AGENCY
22:33:01
RECORD OF ENVIRONMENTAL CONSIDERATION (REC)
Project
Title:
HMGP-4382-0007-CA (4382-177-07) (1)
Eastfield Dr Elect Utility Undergrounding
Environmental Law/
Executive Order Description CommentStatus
Coastal Barrier Resources Act
(CBRA)
Project is not on or connected to CBRA Unit
or otherwise protected area - Review
concluded
Completed
Clean Water Act (CWA)Project would not affect any water of the U.S.
- Review concluded
Based on the National Wetlands Inventory
Mapper
(https://www.fws.gov/wetlands/data/Mapper.html
), there are no recorded surface water resources
within the project area. The nearest mapped
aquatic habitat is approximately 500 feet from
the work area and it would not be impacted by
project related activities. Proposed project
activities would not occur within or negatively
impact nearby surface waters; therefore,
coordination with the U.S. Army Corps of
Engineers (USACE) is not required. - llawson3 -
11/19/2021 22:05:11 GMT
Completed
Coastal Zone Management Act
(CZMA)
Project is not located in a coastal zone area
and does not affect a coastal zone area -
Review concluded
Completed
Executive Order 11988 -
Floodplains
No effect on floodplain/flood levels and
project outside floodplain - Review concluded
Based on the FEMA Flood Insurance Rate Map
(FIRM) panel 06037C1940F (effective
September 26, 2008), all project activities would
occur in an area of minimal flood hazard (Zone
X). The 8-Step process for floodplains is not
required. - llawson3 - 11/19/2021 22:21:14 GMT
Completed
Executive Order 11990 -
Wetlands
No effects on wetlands and project outside
wetlands - Review concluded
Based on a review of the USFWS National
Wetlands Inventory database, project activities
would not occur in wetlands nor would they
affect wetland resources. The 8-Step process for
wetlands is not required. - llawson3 - 11/19/2021
22:22:53 GMT
Completed
Executive Order 12898 -
Environmental Justice for Low
Income and Minority Populations
No Low income or minority population in,
near or affected by the project - Review
concluded
According to the Environmental Protection
Agency's Environmental Justice Screening and
Mapping Tool (Version 2019), low income and
minority populations do not occur within the
project area. This project would not result in
disproportionately high and adverse impacts on
low income or minority populations. - llawson3 -
11/19/2021 22:24:20 GMT
Completed
Endangered Species Act (ESA)Listed species and/or designated critical
habitat present in areas affected directly or
indirectly by the federal action
Per the biological review by Sam Bankston, a
qualified biologist with CDM Smith, the project
may affect the Coastal California gnatcatcher
(polioptila califonica californica) and its
designated critical habitat. With implementation
of general avoidance and minimization measures
(AMMs) and species-specific conservation
measures (CMs) the project is not likely to
adversely affect (NLAA) the Coastal California
gnatcatcher or its designated
Completed
Page 2 of 6NOTE: All times are GMT using a 24-hour clock.136
11/19/2021 REC-01FEDERAL EMERGENCY MANAGEMENT AGENCY
22:33:01
RECORD OF ENVIRONMENTAL CONSIDERATION (REC)
Project
Title:
HMGP-4382-0007-CA (4382-177-07) (1)
Eastfield Dr Elect Utility Undergrounding
Environmental Law/
Executive Order Description CommentStatus
critical habitat. No impacts on any other federally
listed species would occur. USFWS concurred
with this determination on October 18, 2021, and
the Subapplicant agreed to implement the AMMs
and CMs on November 9, 2021. - llawson3 -
11/19/2021 22:03:07 GMT
May affect, but not likely to adversely affect
species or designated critical habitat (FEMA
determination/USFWS/NMFS concurrence
attached) - Review concluded
Completed
Farmland Protection Policy Act
(FPPA)
Project does not affect designated prime or
unique farmland - Review concluded
According to the Natural Resources
Conservation Service (NRCS) Web Soil Survey
(https://websoilsurvey.sc.egov.usda.gov/App/We
bSoilSurvey.aspx), the project is not in an area
classified as farmland. The project area is also
within the 2010 census-designated urbanized
area of Los Angeles, CA
(https://www.census.gov/geographies/reference-
maps/2010/geo/2010-census-urban-areas.html).
"Farmland" does not include land identified as
"urbanized area" (UA) on the Census Bureau
Map (7 CFR 658.2[a]). The project would not
result in the conversion of, or other adverse
impacts to, prime or unique farmland. - llawson3
- 11/19/2021 22:13:03 GMT
Completed
Fish and Wildlife Coordination
Act (FWCA)
Project does not affect, control, or modify a
waterway/body of water - Review concluded
Completed
Migratory Bird Treaty Act (MBTA)Project located within a flyway zone The project is within the Pacific Flyway. ESA
conditions to protect Coastal California
gnatcatcher include a restriction on vegetation
clearing during the breeding season from
February 15 to August 30. Compliance with the
ESA condition will also avoid take of migratory
birds by vegetation removal. Therefore, there
would be no potential for take of migratory birds.
- llawson3 - 11/19/2021 22:16:58 GMT
Completed
Project does not have potential to take
migratory birds - Review concluded
Completed
Magnuson-Stevens Fishery
Conservation and Management
Act (MSA)
Project not located in or near Essential Fish
Habitat - Review concluded
Completed
National Historic Preservation Act
(NHPA)
Standard Section 106 review The Undertaking was reviewed by Lisa Holm,
MA, an archaeologist from Pacific Legacy, and
David Hickman, an
Completed
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11/19/2021 REC-01FEDERAL EMERGENCY MANAGEMENT AGENCY
22:33:01
RECORD OF ENVIRONMENTAL CONSIDERATION (REC)
Project
Title:
HMGP-4382-0007-CA (4382-177-07) (1)
Eastfield Dr Elect Utility Undergrounding
Environmental Law/
Executive Order Description CommentStatus
architectural historian from JRP, both of whom
meet the applicable Secretary of the Interior's
Professional Qualification in accordance with
Stipulation I.B.1.a of the October 29, 2019,
Programmatic Agreement (Programmatic
Agreement) among the Federal Emergency
Management Agency, the California State
Historic Preservation Office (SHPO), and the
California Governor's Office of Emergency
Services.FEMA sent letters and follow-up
correspondence about the project to
representatives from the Soboba Band of
Luiseno Indians; Gabrieleno/Tongva San Gabriel
Band of Mission Indians; Gabrielino Band of
Mission Indians - Kizh Nation; Gabrielino Tongva
Indians of California; and Gabrielino-Tongva
Tribe.The Soboba Band of Luiseno Indians
stated that although the project was within their
ancestral territory, they would defer to tribes
closer to the project area. The
Gabrieleno/Tongva San Gabriel Band of Mission
Indians stated that the project area is in a
culturally sensitive zone and requested that a
Native American and archaeological monitor be
present during all ground-disturbing activities
associated with the project, and further
requested that construction crews receive
cultural sensitivity training prior to
commencement of the project. The Gabrieleno
Band of Mission Indians - Kizh Nation responded
to note that the project area is within their
ancestral territory and requested further
consultation with FEMA about the project. The
Gabrielino Tongva Indians of California (GTIOC)
requested that a tribal monitor be present during
all project ground-disturbing activities and
emphasized that the project area is within a
"very sensitive Tribal Cultural Property." The
Gabrielino-Tongva Tribe responded to state that
the tribe has no concerns about the project. In
addition to archaeological and Native American
monitoring during construction, cultural
resources awareness training also will be
implemented in advance of project ground-
disturbing activities.By letter dated August 28,
2021, FEMA determined that the project would
have No Historic Properties Affected. The built
environment review concluded that the SCE
Statler Circuit lacks historic and engineering
significance under NRHP Criteria A through D,
and thus does not meet the criteria for listing in
the NRHP. Therefore, there would be Historic
Properties Affected with respect to the built
environment.By letter dated October 28, 2021,
the SHPO indicated no objection to FEMA's
determination. - llawson3 - 11/19/2021 21:55:23
GMT
Page 4 of 6NOTE: All times are GMT using a 24-hour clock.138
11/19/2021 REC-01FEDERAL EMERGENCY MANAGEMENT AGENCY
22:33:01
RECORD OF ENVIRONMENTAL CONSIDERATION (REC)
Project
Title:
HMGP-4382-0007-CA (4382-177-07) (1)
Eastfield Dr Elect Utility Undergrounding
Environmental Law/
Executive Order Description CommentStatus
Historic Buildings and StructuresCompleted
No properties in the project area are 50 years
or older or listed on the National Register -
Review concluded
Completed
Archeological ResourcesCompleted
Project affects undisturbed groundCompleted
Project area has potential for presence of
archeological resources
Completed
Determination of no historic properties
affected (FEMA finding/SHPO/THPO
concurrence attached) - Review concluded
Completed
Wild and Scenic Rivers Act
(WSR)
Project is not along and does not affect Wild
and Scenic River - Review concluded
The nearest Wild and Scenic River is Sespe
Creek, which is approximately 61 miles
northwest of the project area. Based on the
distance to the project, implementation of this
project would have no direct or adverse impacts
on Wild and Scenic Rivers. - llawson3 -
11/19/2021 22:19:04 GMT
Completed
Special Conditions required on implementation of Projects:
Clean Air Act (CAA)
The Subapplicant is responsible for complying with all applicable subparts of the Clean Air Act. Failure to comply with this condition may
jeopardize federal assistance, including funding. Any change to the approved scope of work will require re-evaluation for compliance with
the Clean Air Act.
NoSource of condition: Monitoring Required:
Endangered Species Act (ESA)
The Subapplicant is responsible for ensuring that the General Avoidance and Minimization Measures (GEN AMM) and species-specific
conservation measures (CMs) for the Coastal California Gnatcatcher (CAGN) summarized in the ESA Conditions attachment are
implemented, as stipulated by the Ventura Fish and Wildlife Office Programmatic Biological Opinion. See attachment listing all conditions.
NoSource of condition: Monitoring Required:
The Subrecipient is responsible for retaining a qualified archaeologist, who meets the Secretary of the Interior's Professional Qualification
Standards in archeology, to prepare and implement a Monitoring Plan for the proposed project. The Monitoring Plan shall include
monitoring by a Native American monitor of the Gabrielino/Tongva Indians of California and shall include a worker training that presents a
summary of the monitoring plan to construction personnel at the onset of construction. The frequency and duration of the monitoring will
be determined by the qualified archaeologist in consultation with a Native American monitor of the Gabrielino/Tongva Indians of California:
Christina Conley (626-407-8761) or Chairperson Robert Dorame, (562) 761-6417, gtongva@gmail.com. The archaeological monitoring
report must be provided to Cal OES and FEMA EHP upon completion.
CONDITIONS
Page 5 of 6NOTE: All times are GMT using a 24-hour clock.139
11/19/2021 REC-01FEDERAL EMERGENCY MANAGEMENT AGENCY
22:33:01
RECORD OF ENVIRONMENTAL CONSIDERATION (REC)
Project
Title:
HMGP-4382-0007-CA (4382-177-07) (1)
Eastfield Dr Elect Utility Undergrounding
National Historic Preservation Act (NHPA)
The Subrecipient is responsible for retaining a qualified archaeologist, who meets the Secretary of the Interior's Professional Qualification
Standards in archeology, to prepare and implement a Monitoring Plan for the proposed project. The Monitoring Plan shall include
monitoring by a Native American monitor of the Gabrielino/Tongva Indians of California and shall include a worker training that presents a
summary of the monitoring plan to construction personnel at the onset of construction. The frequency and duration of the monitoring will
be determined by the qualified archaeologist in consultation with a Native American monitor of the Gabrielino/Tongva Indians of California:
Christina Conley (626-407-8761) or Chairperson Robert Dorame, (562) 761-6417, gtongva@gmail.com. The archaeological monitoring
report must be provided to Cal OES and FEMA EHP upon completion.
YesSource of condition: Monitoring Required:
NEPA Determination
The Subapplicant is responsible for implementing best management practices appropriate for this scope of work. A list of Typical Best
Management Practices is attached. Any changes to the scope of work must be resubmitted to FEMA for review prior to initiation of any
work. Noncompliance with this requirement may jeopardize federal funding.
NoSource of condition: Monitoring Required:
Standard Conditions:
Any change to the approved scope of work will require re-evaluation for compliance with NEPA and other Laws and Executive Orders.
This review does not address all federal, state and local requirements. Acceptance of federal funding requires recipient to comply with all
federal, state and local laws. Failure to obtain all appropriate federal, state and local environmental permits and clearances may
jeopardize federal funding.
If ground disturbing activities occur during construction, applicant will monitor ground disturbance and if any potential archeological
resources are discovered, will immediately cease construction in that area and notify the State and FEMA.
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Elaine Jeng November 9, 2021
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Appendix C
List of Typical Best Management Practices
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During construction, Best Management Practices (BMPs) are normally employed to reduce
potential adverse effects to resource areas from construction and operation of proposed projects.
BMPs are outlined below for resource areas where impact may occur due to project activities.
BMPs for resource areas like socioeconomics and public safety, land use and planning and visual
resources are not outlined, as construction and operation measures to protect those resource areas
vary by jurisdiction and state/local regulations. Further, overlap between resource areas BMPs
exists. This list represents sample general construction BMPs; project specific BMPs should be
implemented on a case by case basis. The table below outlines general construction BMPs.
Table 1 General Construction BMPs
General
Principles
Fit grading to the surrounding terrain.
Time grading operations to minimize soil exposure.
Retain existing vegetation whenever feasible.
Vegetate and mulch or otherwise stabilize disturbed areas.
Direct runoff away from disturbed areas.
Minimize the length and steepness of slopes.
Keep runoff velocities low.
Prepare drainage ways and outlets to handle concentrated runoff until permanent drainage
structures are constructed.
Trap sediment on site.
Inspect and maintain control measures frequently.
Do not dispose of plant material in a creek or drainage facility or leave it in a roadway where it
can clog storm drain inlets.
Avoid disposal of plant material in trash dumpsters or mixing it with other wastes.
Compost plant material or take it to a landfill or other facility that composts yard waste (check
with the local planning or building department for more information).
Structural
Control
Measures
Where possible maintain runoff water within its natural course and direction of flow.
Design and maintain access roads to prevent ponding and damage from water flow.
Limit cut and fill slopes to an inclination of 2:1 or flatter, and include benching to reduce slope
length on longer slopes.
Direct concentrated flow to stabilized channels and drains.
Roughen slope surfaces to slow down flow velocities and enhance water infiltration, which in
turn will enhance vegetation establishment
Divert stormwater away from denuded areas and use properly installed temporary berms, earth
dikes, silt fences, sediment traps, inlet protection, and sediment basins to limit the discharge of
sediment and pollutants from the site.
Stormwater
Management
Controls
Wherever possible, stormwater runoff from undeveloped areas should be kept separate from
runoff from developed areas, and should be retained in natural conveyances or routed through
properly lined drainage conveyances.
Discharge locations should be provided with appropriate energy dissipation to prevent scour.
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Geology and Soils
The following BMPs for geology and soils were developed using local and state guidelines. The
BMPs are geared towards preventing soil erosion. BMPs for geological hazards must be
developed in accordance with federal, state and local building codes and project area specific
geological conditions.
1. Plan the development to fit the topography, soils, drainage pattern and natural vegetation
of the site.
2. Delineate clearing limits, easements, setbacks, sensitive or critical areas, trees, drainage
courses, and buffer zones to prevent excessive or unnecessary disturbances and exposure.
3. Phase grading operations to reduce disturbed areas and time of exposure.
4. Avoid excavation and grading during wet weather.
5. Use berms and drainage ditches to divert runoff around exposed areas. Place diversion
ditches across the top of cut slopes.
6. Plant vegetation on exposed slopes. Where replanting is not feasible, use erosion control
blankets (e.g., jute or straw matting, glass fiber or excelsior matting, mulch netting).
7. Consider slope terracing with cross drains to increase soil stability.
8. Cover stockpiled soil and landscaping materials with secured plastic sheeting and divert
runoff around them.
9. As a back-up measure, protect drainage courses, creeks, or catch basins with fiber rolls,
silt fences, sand/gravel bags and/or temporary drainage swales.
10. Once grading is completed, stabilize the disturbed areas using permanent vegetation as
soon as possible. Use temporary erosion controls until vegetation is established.
11. Conduct routine inspections of erosion control measures especially before and
immediately after rainstorms, and repair if necessary.
Air Quality and Greenhouse Gas Emissions
The following BMPs are extracted from state sources and they represent general construction
BMPs for minimizing air quality and greenhouse gas emissions from project construction. The
following BMPs can also be implemented to reduce project impacts on Climate Change.
1. All exposed unpaved surfaces (e.g., parking areas, staging areas, soil piles, graded areas,
and unpaved access roads) shall be watered two times per day.
2. All haul trucks transporting soil, sand, or other loose material off-site shall be covered.
3. All visible mud or dirt track-out onto adjacent public roads shall be removed using wet
power vacuum street sweepers at least once per day. The use of dry power sweeping is
prohibited.
4. All vehicle speeds on unpaved roads shall be limited to 15 mph.
5. All roadways, driveways, and sidewalks to be paved shall be completed as soon as
possible. Building pads shall be laid as soon as possible after grading unless seeding or
soil binders are used.
6. Idling times shall be minimized either by shutting equipment off when not in use or
reducing the maximum idling time to 5 minutes.
7. Clear signage shall be provided for construction workers at all access points.
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8. All construction equipment shall be maintained and properly tuned in accordance with
emissions evaluator.
9. Post a publicly visible sign with the telephone number and person to contact at the lead
agency regarding dust complaints. This person shall respond and take corrective action
compliance with applicable regulations.
10. All trucks and equipment, including their tires, shall be washed off prior to leaving the
site.
11. Sandbags or other erosion control measures shall be installed to prevent silt runoff to
public roadways from sites with a slope greater than one percent.
12. Minimizing the idling time of diesel powered construction equipment to two minutes.
13. Use low Volatile Organic Compound (VOC) (i.e., ROG) coatings beyond the local
requirements.
14. Requiring that all construction equipment, diesel trucks, and generators be equipped with
Best Available Control Technology for emission reductions of NOx and PM.
15. Monitor dust-generating activities and implement appropriate measures for maximum
dust control.
Water Resources
The following BMPs are extracted from sources such as the US Fish and Wildlife Service
(USFWS) and Regional Water Quality Boards (RWQCB). These BMPs could be implemented
when working near waters of the US or wetlands.
1. No work within 50 feet of a wetland or waterbody.
2. For work between 50 and 200 feet of a wetland or waterbody:
Herbicides would be restricted to glyphosate-based herbicides that are approved by
the EPA for use around water (e.g., Rodeo).
Hand tools (chainsaws, brush cutters, and other hand tools) would be used to create a
gradation of vegetation density by removing approximately 50 percent of the
vegetation farthest from wetlands and perennial waterbodies, and 33 percent of the
vegetation at closer distances to wetlands and perennial waterbodies.
No equipment fueling would occur.
3. Never wash down pavement or surfaces where materials have spilled. Use dry cleanup
methods whenever possible.
4. Protect all storm drain inlets using filter fabric cloth or other best management practices
to prevent sediments from entering the storm drainage system during construction
activities.
5. Keep materials out of the rain prevent runoff pollution at the source. Schedule clearing
or heavy earth moving activities for periods of dry weather. Cover exposed piles of soil,
construction materials and wastes with plastic sheeting or temporary roofs. Before it
rains, sweep and remove materials from surfaces that drain to storm drains, creeks, or
channels.
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6. Prior to construction, wetlands located in the project area will be fenced off using ESA
fencing. The fencing will be placed 5 feet away from each wetland feature.
7. Appropriate erosion control measures will be used to reduce siltation and runoff of
contaminants into wetlands and adjacent, ponds, streams, or riparian woodland/scrub.
The contractor will not be allowed to stockpile brush, loose soils, or other debris material
on stream banks.
8. Native plant species should be used in erosion control or revegetation seed mix. Any
hydroseed mulch used for revegetation must also be certified weed-free. Dry-farmed
straw will not be used, and certified weed-free straw will be required where erosion
control straw is to be used. Filter fences and mesh will be of material that will not entrap
reptiles and amphibians. Erosion-control measures will be placed between water or
wetland and the outer edge of the project site.
9. All off-road construction equipment will be cleaned of potential noxious weed sources
(mud, vegetation) before entry into the project area. Equipment will be considered free of
soil, seeds, and other such debris when a visual inspection does not disclose such
material. Disassembly of equipment components or specialized inspection tools is not
required.
10. Vehicles and equipment will be parked on pavement, existing roads, or specified staging
areas.
11. Trash generated by covered activities should be promptly and properly removed from the
site.
12. Equipment storage, fueling, and staging areas will be sited on disturbed areas or on non-
sensitive nonnative grassland land cover types, when these sites are available, to
minimize risk of direct discharge into riparian areas or other sensitive land cover types.
13. All temporarily disturbed areas, such as staging areas, will be returned to pre-project or
ecologically improved conditions as required by responsible agencies.
Do not over-apply pesticides or fertilizers and follow instructions for
mixing and applying materials.
15. Dispose of all wastes properly. Materials that cannot be reused or recycled must be taken
to an appropriate landfill or may require disposal as hazardous waste. Never throw debris
into channels, creeks or into wetland areas. Never store or leave debris in the street or
near a creek where it may contact runoff.
Biological Resources
These BMPs have been extracted from USFWS and should be applied when working in areas
that have been identified to contain Special Status Species and migratory birds.
Special Status Species
1. Construction should generally occur during the dry season (April 15 to October 15).
2. No more than two days prior to the start of ground disturbing activities, focused
preconstruction surveys for Special Status Species will be completed by a USFWS-
approved biologist in all suitable upland dispersal habitat areas, if Special Status Species
have been previously identified in the area. If Special Status Species are found during
focused preconstruction surveys, the USFWS will be contacted within one working day,
and a suitable protocol shall be approved by USFWS for relocation.
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3. Exclusion fencing such as Ertec E-fenceTM or an equivalent will be installed around
Special Status species habitat prior to any construction during the dry season (April 1
through October 15), when Special Status Species are not actively dispersing or foraging.
The fencing will remain in place until all project activities in the vicinity of suitable
upland dispersal habitat are completed.
4. To prevent Special Status Species from becoming entangled or trapped in erosion control
materials, plastic monofilament netting (erosion control matting) or similar material will
not be used for erosion control. Acceptable substitutes include coconut coir matting or
tackified hydroseeding compounds.
5. Prior to any construction where Special Status Species have been detected a USFWS-
qualified biologist will conduct an education program for construction personnel. At a
minimum, the training will include a description of Special Status Species and their
habitats; the potential occurrence of these species in the project area; the measures to be
implemented to conserve listed species and their habitats as they relate to the work site;
and boundaries in which construction may occur. A fact sheet conveying this information
will be prepared and distributed to all construction crews and project personnel entering
the project area. Upon completion of the program, personnel will sign a form stating that
they attended the program and understand all of the avoidance and minimization
measures for the Special Status Species.
6. All construction-related trenches and holes in the ground will be covered at the end of
each work day to prevent entrapment of Special Status Species. A USFWS-approved
biologist will survey the holes at the beginning of each work day to check for trapped
Special Status Species. If a Special Status Species is observed, the USFWS-approved
biologist will capture and relocate them to a suitable area outside the project area.
7. All organic matter should be removed from nets, traps, boots, vehicle tires and all other
surfaces that have come into contact with ponds, wetlands, or potentially contaminated
sediments. Items should be washed with a 5 percent bleach solution and rinsed with clean
water before leaving each study site. Used cleaning materials (liquids, etc.) should be
disposed of safely, and if necessary, taken off site for proper disposal. Used disposable
gloves should be retained for safe disposal in sealed bags.
8. Implement measures to minimize the spread of disease and non-native species based on
current Wildlife Agency protocols and other best available science.
Migratory Birds BMPs
Raptors
1. Preconstruction surveys for raptors, other special-status birds, and appropriate nesting
habitat will be conducted within 50 feet of the construction area no more than three days
prior to ground disturbing activities. If an active nest is found, the state agency (ex.
CDFW) will be consulted to determine the appropriate buffer area to be established
around the nesting site and the type of buffer to be used, which typically is ESA fencing.
If establishment of a buffer is not feasible, the appropriate agency will be contacted for
further avoidance and minimization guidelines.
2. A qualified biologist will conduct weekly monitoring during construction, to evaluate the
identified nest for potential disturbances associated with construction activities.
Construction within the buffer is prohibited until the qualified biologist determines the
nest is no longer active.
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3. If an active nest is found after construction begins, construction activities in the vicinity
of the nest will stop until a qualified biologist has evaluated the nest and established the
appropriate buffer around the nest. If establishment of the buffer is not feasible, the
appropriate agency will be contacted for further avoidance and minimization guidelines.
Migratory Birds
The measures below would be implemented for construction work during the nesting season
(February 15 through August 31).
1. A qualified biologist will conduct preconstruction surveys for nesting migratory birds in
the project area no more than three days prior to the start of ground disturbing activities.
If preconstruction surveys indicate the presence of any migratory bird nests where
activities would directly result in bird injury or death, a buffer zone of 50 feet will be
placed around the nest.
2. Buffers will be established around active migratory bird nests where project activities
would directly result in bird injury or death. The size of the buffer may vary for different
species and will be determined in coordination with the responsible agency. A qualified
biologist will delineate the buffer using ESA fencing, pin flags, and/or yellow caution
tape.
3. Buffer zones will be maintained around all active nest sites until the young have fledged
and are foraging independently. In the event that an active nest is found after the
completion of preconstruction surveys and after construction begins, all construction
activities within a 50-foot radius will be stopped until a qualified biologist has evaluated
the nest and erected the appropriate buffer around it.
4. If an active nest is found in an area after construction begins, construction activities in the
vicinity of the nest will stop until a qualified biologist has evaluated the nest and
established the appropriate buffer around the nest. If establishment of the buffer is not
feasible, the responsible agency will be contacted for further avoidance and minimization
guidelines.
Historic Properties
The following BMPs were developed to be used if cultural resources are present. Further BMPs
must be developed based on Federal and State guidelines.
Prehistoric or Historic Subsurface Resources: In the event that any prehistoric or historic
subsurface cultural resources, as defined by the responsible agency, are discovered during
ground disturbing activities all work within 50 feet of the resources should be halted and the
project applicant should consult with a qualified archaeologist or paleontologist to assess the
significance of the find. If any find is determined to be significant, representatives of the
proponent and the qualified archaeologist would meet to determine the appropriate course of
action. All significant cultural materials recovered shall be subject to scientific analysis,
professional museum curation, and a report prepared by the qualified archaeologist according to
current professional standards.
Unanticipated Paleontological Resources: The project proponent shall notify a qualified
paleontologist of unanticipated discoveries, made by either the cultural resources monitor or
construction personnel and subsequently document the discovery as needed. In the event of an
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unanticipated discovery of a breas, true, and/or trace fossil during construction, excavations
within 50 feet of the find shall be temporarily halted or diverted until the discovery is examined
by a qualified paleontologist. The paleontologist shall notify the appropriate agencies to
determine procedures that would be followed before construction is allowed to resume at the
location of the find.
Discovery of Human Remains: In the unlikely event of the discovery of human remains, the
following BMPs can be implemented as follows:
1. There shall be no further excavation or disturbance of the site or any nearby area
reasonably suspected to overlie adjacent human remains until:
2. The Coroner of the county in which the remains are discovered must be contacted to
determine that no investigation of the cause of death is required, and
3. If the coroner determines the remains to be Native American:
The coroner shall contact the responsible agency within 24 hours.
The responsible shall identify the person or persons it believes to be the most
likely descended from the deceased Native American.
The most likely descendent may make recommendations to the landowner or the person
responsible for the excavation work, for means of treating or disposing of, with appropriate
dignity, the human remains and any associated grave goods.
Transportation
The following BMPs were developed based on state and local jurisdictions guidelines. Further
BMPs must be developed depending on local jurisdiction traffic control requirements.
1. When possible construction crews would travel outside of peak hour traffic times,
therefore minimizing peak traffic times impacts.
2. All vehicles related to project constructions, including contractor vehicles and trucks,
would use designated Truck Routes, where those are available.
3. Detour signs shall be used when necessary for vehicles, bicycle and pedestrian ways.
4. All detour signs during construction would be designed to meet the responsible agency
standards.
5. A Traffic Control Plan shall be implemented if the project is expected to require road
closures.
Noise
The following BMPs for noise have been developed by surveying a variety of local noise
guidelines, as there are no state or federal guidelines regarding acceptable noise limits. Noise
BMPs will vary based on local noise ordinances and land uses surrounding the project area.
1. Provide advance notification to surrounding land uses disclosing the construction schedule,
including the various types of activities that would be occurring throughout the duration of the
construction period.
2. Noise-generating construction activities, including truck traffic coming to and from the
site for any purpose, shall be limited to the hours of 7:00 a.m. to 7:00 p.m. during
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weekdays and 8:00 a.m. to 5:00 p.m. on Saturday and Sunday, or as specified in the
Noise Ordinance of the local municipality.
3. All noise-producing project equipment and vehicles using internal combustion engines shall
be equipped with mufflers, air-inlet silencers where appropriate, and any other shrouds,
shields, or other noise-reducing features in good operating condition that meet or exceed
original factory specification. Mobile or fixed "package" equipment shall be equipped with
shrouds and noise control features that are readily available for that type of equipment.
4. Contractor shall be responsible for maintaining equipment in best possible working
condition.
5. Mobile equipment staging, parking, and maintenance areas shall be located as far as
practicable from noise-sensitive receivers.
6. Locate construction equipment as far as possible from nearby noise-sensitive receptors.
7. The use of noise-producing signals, including horns, whistles, alarms, and bells shall be for
safety warning purposes only. No project-related public address or music system shall be
audible at any adjacent noise-sensitive receptor.
8. The contractor shall notify adjacent property owner, property managers, and business
owners of adjacent parcels of the construction schedule in writing and in advance of the
work. The notification shall include the name and phone number of a project
representative or site supervisor.
9. The on-site construction supervisor shall have the responsibility and authority to receive and
resolve noise complaints. A clear appeal process to the Owner shall be established prior to
construction commencement that shall allow for resolution of noise problems that cannot be
immediately solved by the site supervisor.
Hazardous Materials
The following BMPs were developed using state guidelines as well as a variety of local
jurisdiction guidelines. The BMPs apply to handling of regular hazardous substances as well as
the discovery of unknown or undocumented contamination.
1. Vehicles and equipment would be inspected and approved before use to ensure that they
will not leak hazardous materials such as oil, hydraulic fluid, or fuel.
2. Fueling would take place in designated staging areas, outside native vegetation or
wetlands.
3. The contractor would have emergency cleanup gear for spills (spill containment and
absorption materials) and fire-suppression equipment available onsite at all times. The
gear and equipment would be inspected before treatment begins.
4. Leaks, drips, and other spills would be cleaned up immediately to avoid soil or
groundwater contamination. Cleanup of a spill on soil would include removing the
contaminated soil using the emergency spill cleanup gear. Contaminated soil and
disposable gear used to clean up a hazardous materials spill would be properly disposed
of following State and Federal hazardous material disposal regulations.
5. Major vehicle maintenance and washing would be done offsite.
6. Spent fluids including motor oil and radiator coolant and used vehicle batteries would be
collected, stored, and recycled as hazardous waste offsite.
7. Spilled dry materials would be swept up immediately.
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Unknown and Undocumented Contamination
If hazardous materials are encountered during construction or accidentally released as a result of
construction activities the following procedures shall be implemented:
1. Work shall stop in the vicinity of any discovered contamination or release.
2. The scope and immediacy of the problem shall be identified.
3. Coordination with the responsible agencies shall take place.
4. The necessary investigation and remediation activities shall be conducted to resolve the
situation before continuing construction work.
The following measures shall be implemented if unknown or undocumented contamination is
discovered during construction to avoid potentially significant impacts to hydrology and water
resources in the project area.
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PROJECT ASSURANCES FOR FEDERAL ASSISTANCE
HAZARD MITIGATION GRANTS
Note: Certain of these assurances may not be applicable to your project or program. If you have
questions, please contact California Governor’s Office of Emergency Services (Cal OES).
Further, certain federal assistance awarding agencies may require applicants to certify to
additional assurances. If such is the case, you will be notified.
As the duly authorized representative of the applicant, I certify that
the applicant:
1. Has the legal authority to apply for federal assistance, and the institutional, managerial
and financial capability (including funds sufficient to pay the non-federal share of project
costs) to ensure proper planning, management and completion of the project described in
this application.
2. Will give the awarding agency, the Comptroller General of the United States, Federal
Office of Inspector General 2 CFR 200.336, and if appropriate, the state, through any
authorized representative, access to and the right to examine all records, books, papers, or
documents related to the assistance; and will establish a proper accounting system in
accordance with generally accepted accounting standards or agency directives.
3. Will not dispose of, modify the use of, or change the terms of the real property title, or
other interest in the site and facilities without permission and instructions from the
awarding agency. Will record the federal interest in the title of real property in
accordance with awarding agency directives and will include a covenant in the title of
real property acquired in whole or in part with federal assistance funds to assure
nondiscrimination during the useful life of the project.
4. Will comply with the requirements of the assistance-awarding agency with regard to the
drafting, review and approval of construction plans and specifications.
5. Will provide and maintain competent and adequate engineering supervision at the
construction site to ensure that the complete work conforms with the approved plans and
specifications and will furnish progress reports and such other information as may be
required by the assistance awarding agency or state.
6. Will initiate and complete the work within the applicable time frame after receipt of
approval of the awarding agency.
7. Will establish safeguards to prohibit employees from using their positions for a purpose
that constitutes or presents the appearance of personal or organizational conflict of
interest, or personal gains.
8. Will comply with the Lead-Based Paint Poisoning Prevention Act (42 U.S.C. §§ 4801 et
seq.), which prohibits the use of lead based paint in construction or rehabilitation of
residence structures.
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Cal OES 89 (Rev. 04/25/17)) 2
9. Will comply with all federal statues relating to nondiscrimination. These include but are
not limited to: (a) Title VI of the Civil Rights Act of 1964 (P.L. 88-352) which prohibits
discrimination on the basis of race, color or national origin; (b) Title IX of the Education
Amendments of 1972, as amended (20 U.S.C. §§ 1681-1683 and 1685-1686) which
prohibits discrimination on the basis of sex; (c) Section 504 of the Rehabilitation Act of
1973, as amended (29 U.S.C. § 794) which prohibit discrimination on the basis of
handicaps; (d) the Age Discrimination Act of 1975, as amended (42 U.S.C. §§ 6101-
6107) which prohibits discrimination on the basis of age; (e) the Drug Abuse Office and
Treatment Act of 1972 (P.L. 93-255) as amended, relating to nondiscrimination on the
basis of drug abuse; (f) the Comprehensive Alcohol Abuse and Alcoholism Prevention,
Treatment and Rehabilitation Act of 1970 (P.L. 91-616) as amended, relating to
nondiscrimination on the basis of alcohol abuse or alcoholism; (g) §§ 523 and 527 of the
Public Health Service Act of 1912 (42 U.S.C. 290 dd-3 and 290 ee-3), as amended,
relating to confidentiality of alcohol and drug abuse patient records; (h) Title VIII of the
Civil Rights Act of 1968 (42 U.S.C. § 3601 et seq.), as amended, relating to
nondiscrimination in the sale rental or financing of housing; (i) any other
nondiscrimination provisions in the specific statute(s) under which application for federal
assistance is being made, and (j) the requirements on any other nondiscrimination
statute(s) which may apply to the application.
10. Will comply, or has already complied, with the requirements of Titles II and III of the
Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970 (P.L.
91-646) which provides for fair and equitable treatment of persons displaced or whose
property is acquired as a result of federal and federally assisted programs. These
requirements apply to all interests in real property acquired for project purposes
regardless of federal participation in purchases.
11. Will comply with the flood insurance purchase requirements of Section 102(a) of the
Flood Disaster Protection Act of 1973 (P.L. 93-234) which requires recipients in a special
flood hazard area to participate in the program and to purchase flood insurance if the total
cost of insurable construction and acquisition is $5,000 or more.
12. Will comply with environmental standards which may be prescribed pursuant to the
following: (a) institution of environmental quality control measures under the National
Environmental Policy Act of 1969 (P.O. 91-190) and Executive Order (EO) 11514; (b)
notification of violating facilities pursuant to EO 11738; (c) protection of wetlands
pursuant to EO 11990; (d) evaluation of flood hazards in floodplains in accordance with
EO 11988; (e) assurance of project consistency with the approved state management
program developed under the Coastal Zone Management Act of 1972 (16 U.S.C. §§ 1451
et seq.); (f) conformity of federal actions to State (Clean Air) Implementation Plans under
Section 176(c) of the Clean Air Act of 1955, as amended (42 U.S.C. § 7401 et seq.); (g)
protection of underground sources of drinking water under the Safe Drinking Water Act
of 1974, as amended, (P.L. 93-523); and (h) protection of endangered species under the
Endangered Species Act of 1973, as amended, (P.O. 93-205).
13. Will comply with the Wild and Scenic Rivers Act of 1968 (16 U.S.C. §§ 1271 et seq.)
related to protecting components or potential components of the national wild and scenic
rivers system.
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14. Will assist the awarding agency in assuring compliance with Section 106 of the National
Historic Preservation Act of 1966, as amended (16 U.S.C. 470), EO 11593
(identification and preservation of historic properties), and the Archaeological and
Historic Preservation Act of 1974 (16 U.S.C. 469a-1 et seq.).
15. Will comply with Standardized Emergency Management (SEMS) requirements as stated
in the California Emergency Services Act, Government Code, Chapter 7 of Division 1 of
Title 2, Section 8607.1(e) and CCR Title 19, Sections 2445, 2446, 2447 and 2448.
16. Subrecipients expending $750,000 or more in federal grant funds annually are
required to secure an audit pursuant to OMB Uniform Guidance 2 CFR Part 200,
Subpart F. Will cause to be performed the required financial and compliance audits
in accordance with the Single Audit Act of 1984 and the Single Audit Act
Amendments of 1996.
17. Will disclose in writing any potential conflict of interest to the Federal awarding
agency or pass-through entity in accordance with §200.112.
18. Will compl y with all applicable requirements of all other federal laws, Executive
Orders, regulations and policies governing this program.
19. Has requested through the State of California, federal financial assistance to be used
to perform eligible work approved in the subrecipient application for federal
assistance. Will, after the receipt of federal financial assistance, through the State of
California, agree to the following:
a. The state warrant covering federal financial assistance will be deposited in a
special and separate account, and will be used to pay only eligible costs for
projects described above;
b. To return to the State of California such part of the funds so reimbursed pursuant
to the above numbered application, which are excess to the approved actual
expenditures as accepted by final audit of the federal or state government.
c. In the event the approved amount of the above numbered project application is
reduced, the reimbursement applicable to the amount of the reduction will be
promptly refunded to the State of California.
20. The non-Federal entity for a Federal award must disclose, in a timely manner, in
writing to the Federal awarding agency or pass -through entity all violations of
Federal criminal law involving fraud, bribery, or gratuity violations pote ntially
affecting the Federal award §200.113. Failure to make required disclosures can result
in any of the remedies described in §200.338 Remedies for noncompliance, including
suspension or debarment.
21. Will not make any award or permit any award (subaward or contract) to any party
which is debarred or suspended or is otherwise excluded from or ineligible for
participation in Federal assistance programs under Executive Order 12549 and
12689, “Debarment and Suspension.
209
Cal OES 89 (Rev. 04/25/17)) 4
“I, the official named below, CERTIFY UNDER PENALTY OF PERJURY that I am duly
authorized by ____________________________________________________________
(Name of Organization)
to enter into this agreement for and on behalf of said subrecipient, and by my signature do bind
the subrecipient to the terms thereof .
___________________________________________________ _________________________________________
Printed Name of Authorized Applicant’s Agent Title
__________________________________________________ _________________________________________
Signature of Authorized Applicant’s Agent Date
Authorization
I, , do hereby certify as the authorized representative or
Printed Name
officer of _____________________________________, that the information contained in this
Name of Organization
application is true and correct.
___________________________ ______________________________ _________________
Title Signature Date
210
STATE OF CALIFORNIA
CALIFORNIA GOVERNOR’S OFFICE OF EMERGENCY SERVICES Cal OES ID No: ______________________
CAL OES 130
DESIGNATION OF SUBRECIPIENT’S AGENT RESOLUTION
Hazard Mitigation Grant Program and Pre-Disaster Mitigation Program
BE IT RESOLVED BY THE OF THE
(Governing Body) (Name of Applicant)
THAT , OR
(Title of Authorized Agent)
, OR
(Title of Authorized Agent)
(Title of Authorized Agent)
is hereby authorized to execute for and on behalf of the , a public entity
(Name of Subrecipient)
established under the laws of the State of California, this application and to file it with the California Governor’s Office of Emergency Service.
for the purpose of obtaining certain federal financial assistance under Public Law 93-288 as amended by the Robert T. Stafford Disaster Relief
and Emergency Assistance Act of 1988, and/or state financial assistance under the California Disaster Assistance Act.
THAT the ________________________________________________, a public entity established under the laws of the State of California,
(Name of Subrecipient)
hereby authorizes its agent(s) to provide to the California Governor’s Office of Emergency Service for all matters pertaining to such state
disaster assistance the assurances and agreements required.
Please check the appropriate box below:
This is a universal resolution and is effective for all open an d futures Disasters/Grants up to three (3) years following the date of approval
below.
This is a Disaster/Grant specific resolution and is effective for only Disaster/Grant name/number(s) ________________________
Passed and approved this day of , 20
(Name and Title of Governing Body Representative)
(Name and Title of Governing Body Representative)
(Name and Title of Governing Body Representative)
CERTIFICATION
I, , duly appointed and of
(Name) (Title)
, do hereby certify that the above is a true and correct copy of a
(Name of Applicant)
Resolution passed and approved by the of the
(Governing Body) (Name of Applicant)
on the day of , 20 .
(Signature) (Title)
Cal OES 130 (Rev.03/278/17) Page 1
211
STATE OF CALIFORNIA
CALIFORNIA GOVERNORS OFFICE OF EMERGENCY SERVICE
CAL OES 130 - INSTRUCTIONS
Cal OES Form 130
Instructions
A new Designation of Applicant’s Agent Resolution is required if the previously submitt ed document is older than three (3)
years from the last date of Board/Council approval.
When completing the Cal OES Form 130, Subrecipients should fill in the blanks on page 1. The blanks are to be filled in as follows:
Resolution Section:
Governing Body: This is the individual or group responsible for appointing and approving the Authorized
Agents. Examples include: Board of Directors, City Council, Board of Supervisors, etc.
Name of Subrecipient: This is the official name of the non-profit, agency, city, county or special district that has applied for the grant.
Examples include: City of Sacramento; Sacramento County; or Los Angeles Unified School District.
Authorized Agent: These are the individuals that are authorized by the Governing Body to engage with the Federal Emergency
Management Agency and the California Governor’s Office of Emergency Service regarding grants applied for by the subrecipient.
There are two ways of completing this section:
1. Titles Only: If the Governing Body so chooses, the titles of the Authorized Agents should be entered here, not their
names. This allows the document to remain valid if an Authorized Agent leaves the position and is replaced by another
individual. If “Titles Only” is the chosen method, this document must be accompanied by a cover letter naming the
Authorized Agents by name and title. This cover letter can be completed by any authorized person within the agency
(e.g.; City Clerk, the Authorized Agent, Secretary to the Director) and does not require the Governing Body’s
signature.
2. Names and Titles: If the Governing Body so chooses, the names and titles of the Authorized Agents should be listed. A
new Cal OES Form 130 will be required if any of the Authorized Agents are replaced, leave the position listed on the
document or their title changes.
Governing Body Representative: These are the names and titles of the approving board members. Examples
include: Chairman of the Board, Superintendent, etc. The names and titles cannot be one of the designated Authorized Agents.
Certification Section:
Name and Title: This is the individual that was in attendance and recorded the Resolution creation and approval.
Examples include: City Clerk, Secretary to the Board of Directors, County Clerk, etc. This person cannot
be one of the designated Authorized Agents to eliminate “Self Certification.”
Cal OES 130 (Rev.03/28/17 Page 2
212
California Governor's Office of Emergency Services
SUPPLEMENTAL GRANT SUBAWARD INFORMATION
The California Governor’s Office of Emergency Services (Cal OES), makes a Grant Subaward of funds
set forth to the following:
1. Subrecipient: ___________________________________________ 1a. DUNS#: ___________________
2. Implementing
Agency: _________________________________________ 2a. DUNS#: ___________________
3. Implementing
Agency Address: ________________________________________________________________________
Street City State ZIP+4
4. Location of Project: ____________________________________________________________________
City County ZIP+4
5. Federal Award
Identification Number: ___________________ 6. Performance Period: ___________to____________
7. Indirect Cost Rate: N/A 10% de minimis Federally Approved ICR___________
8. Supplement Information
Supp
No. Federal Share Non-Federal
Share
SR Mgmt
Cost
Total Supplement
Cost
Fed / Non-
Fed
Percentage
Totals:
Total Project Cost: _________________
9. Primary Authorized Agent:
Name: ______________________________________________ Title: _______________________________
Phone: ___________________________________ Email: ___________________________________
Mailing Address: _________________________________________________________________________
Street City State ZIP+4
Payment Mailing
Address: _________________________________________________________________________
Street City State ZIP+4
Page 1 of 2Cal OES 2-101a 213
California Governor's Office of Emergency Services
SUPPLEMENTAL GRANT SUBAWARD INFORMATION
Cal OES Contact Information Section:
Governor’s Office of Emergency Services
Mark S. Ghilarducci, Director
3650 Schriever Avenue
Mather, CA 95655
Phone: (916) 845-8510
Federal Awarding Agency Section
Federal Program Fund /
CFDA # Federal Awarding Agency Total Federal Award
Amount
Hazard Mitigation Grant
Program / 97.039
U.S. Department of Homeland
Security, Federal Emergency
Management Agency
Project Description Section:
__________________________________________________________________________________________
Research and Development Section:
Is this Subaward a Research and Development grant? Yes No
Cal OES Use Only
Cal OES #
FIPS #
Subaward #
PCA
Federal Award
Dates
Page 2 of 2Cal OES 2-101a 214
SUPPLEMENTAL GRANT SUBAWARD INFORMATION Instructions
Please complete the sections marked with an asterisk (*)
1. Subrecipient
The subrecipient is the unit of government or community-based organization (CBO) that has
the legal responsibility for these grant subaward funds (e.g. Alameda County, City of Fresno,
or Women’s Place of Merced).
*1a. Federal DUNS Number (Subrecipient)
Enter the 9-digit Federal Data Universal Numbering System (DUNS) ID number for the
subrecipient listed above. If you do not yet have an assigned DUNS number, one may be
obtained by contacting Dun & Bradstreet at www.dnb.com or at (866)-705-5711. The DUNS
number must be current and active in the federal System for Award Management (SAM) for
the duration of this grant subaward. Note: A DUNS number is required only for federally-
funded grants.
*2. Implementing Agency
Enter the complete name of the agency responsible for the day-to-day operation of the
grant subaward (e.g. Sheriff’s Department, Fire Department, or Department of Public Works).
If the implementing agency is the same as the subrecipient, enter the subrecipient’s name
again.
*2a. Federal DUNS Number (Implementing Agency)
Enter the 9-digit Federal Data Universal Numbering System (DUNS) ID number for the
implementing agency listed above. If the implementing agency does not yet have an
assigned DUNS number, one may be obtained by contacting Dun & Bradstreet at
www.dnb.com or at (866)-705-5711. The DUNS number must be current and active in the
federal System for Award Management (SAM) for the duration of this grant subaward. Note:
A DUNS number is required only for federally-funded grants.
*3. Implementing Agency Address
Enter the address of the implementing agency. Provide the complete nine digit ZIP code
(ZIP+4).
*4. Location of Project
Enter the city and county/operational area where the project is located. Provide the
complete nine digit ZIP code (ZIP+4).
5. Federal Award Identification Number (FAIN)
This section shows the Federal Award Identification Number associated with this funding
source/disaster. Example: 4301-DR-CA or FEMA-4301-DR-CA.
6. Performance Period
This section shows the beginning and ending dates of this grant subaward’s project
performance period.
215
SUPPLEMENTAL GRANT SUBAWARD INFORMATION Instructions
Please complete the sections marked with an asterisk (*)
*7. Indirect Cost Rate
Indicate whether the subrecipient is using the 10% de minimis based on Modified Total Direct
Costs (MTDC) or the indirect cost rate approved by the subrecipient’s cognizant agency
agreement. A copy of the approved ICR Negotiation Agreement must be enclosed with the
application. Indicate N/A if the subrecipient will not be claiming indirect costs under this
grant subaward. Indirect costs may not be allowable under certain federal fund sources.
8. Supplement Information
This section features the FEMA supplement numbers, the federal and non-federal shares, and
applicable subrecipient management costs for this grant subaward. The grant subaward’s
cost share percentage is displayed in the far right column.
*9. Primary Authorized Agent
The primary authorized agent will be the main contact for Grants Processing Unit (GPU)
correspondence and must be one of the authorized agents named in the governing body
resolution. Enter the name, title, phone number, email address, and correspondence mailing
address of the primary authorized agent for this project. Enter the payment mailing address
where reimbursement payments should be mailed (payments will be sent to this address to
the attention of the primary authorized agent).
Federal Awarding Agency Section
This section shows the federal awarding agency, federal program, and the Catalog of
Federal Domestic Assistance (CFDA) number for this funding. Also shown is the total project
cost related to this grant subaward.
Project Description Section
This section features the name or a short description of the project.
Research and Development Section
This section indicates whether this grant subaward is for research and development.
216
State of California Governor’s Office of Emergency Services FFATA Financial Disclosure (01/2020)
Federal Funding Accountability and Transparency Act (FFATA) Financial
Disclosure
Public Law (PL) 109-282 Federal Funding Accountability and Transparency Act of 2006, as
amended by Section 6202(a) of the Government Funding Transparency Act of 2008 (PL 110-
252), which is outlined in the U.S. Department of Homeland Security, Federal Emergency
Management Agency’s Grant Program Directorate Information Bulletin No. 350, dated
November 23, 2010 (www.fsrs.gov).
Entity Name:
You are subject to FFATA Financial Disclosure and must complete the below table if you can
answer YES to ALL of the below criteria:
•Received 80% or more of annual gross revenues in U.S. federal contracts, subcontracts,
loans, grants, subgrants, and/or cooperative agreements in your preceding fiscal year
•$25,000,000 or more in annual gross revenues from U.S. federal contracts, subcontracts,
loans, grants, subgrants, and/or cooperative agreements
•The public does not have access to information about the compensation of your
senior executives.
Executive Name Title Annual
Salary
Annual Dollar
Value of Benefits
Total
Compensation
Not subject to FFATA Financial Disclosure.
I, , do hereby certify, as the authorized agent
Printed Name
of the above named entity, the information contained in this document is true and correct.
Title of Authorized Agent
Signature of Authorized Agent Date
Cal OES ID No.:
DUNS Number:
Previous Fiscal Year End Date:
217
Hazard Mitigation Assistance - Notification to Subrecipients (Revised 9/2021) Page 1 of 5
HAZARD MITIGATION ASSISTANCE
NOTIFICATION TO SUBRECIPIENT
GRANT ADMINISTRATION PROCEDURES
1.PROCUREMENT/COMPETITIVE BIDS PROCESS
All contract/procurement transactions must be carried out in a manner consistent with
financial administrative requirements found in Title 2 of the Code of Federal Regulations (2
CFR) Part 200.
2.ALLOWABLE COSTS AND REIMBURSEMENTS
Once the Federal Emergency Management Agency (FEMA) approves a total eligible
activity cost and obligates funding, California Governor’s Office of Emergency Services
(Cal OES) can process reimbursement requests for eligible activities. Payments are made on
a reimbursement basis and funds will be disbursed for activities that are consistent with the
approved scope of work. Activity expenditures will be reimbursed according to the Federal
Share/Non-Federal Share percentage specified in the FEMA obligation letter. Additionally,
Cal OES will withhold retention of 10% from each reimbursement request. The retention
amount will be released to the subrecipient upon completion of the closeout process.
Reimbursement requests must be submitted to Cal OES on a Hazard Mitigation
Reimbursement Request Form. The form must be signed by the subrecipient’s Designated
Authorized Agent. Reimbursement Request Forms can be emailed to:
HMGrantsPayments@CalOES.ca.gov.
Alternatively, Reimbursement Request Forms can be mailed to:
California Governor’s Office of Emergency Services
Attn: Recovery/Hazard Mitigation Grants Processing Unit
3650 Schriever Avenue
Mather, California 95655
Should the subrecipient be able to complete this work for less than the maximum allowable
costs, the subrecipient will be reimbursed at 75% of the actual costs. Any remaining funds will
be deobligated. If activity costs exceed the maximum allowable costs, the subrecipient will
be reimbursed at 75% of the FEMA approved activity cost.
3. COST OVERRUNS (HMGP Only)
Cost over-runs can be considered if available funding exists in the declared disaster. Non-
construction subaward adjustments of more than 10 % in any direct cost categories, where
the awarding Agency’s share exceeds $100,000, require a revision request. All construction
cost adjustments that lead to the need for additional funds, and any changes to access
contingency funds and re-budget to another direct cost category, require a revision
request.
Potential cost over-runs should be explained by the subrecipient in the quarterly progress
reports and may be verified by activity inspection. All cost over-runs must be requested
218
Hazard Mitigation Assistance - Notification to Subrecipients (Revised 9/2021) Page 2 of 5
before expenditure of costs in excess of the total approved activity costs , and the request
must be signed by the subrecipient’s Designated Authorized Agent. All cost over-runs must
be justified by the subrecipient and supported by a benefit cost analysis (BCA) prepared
using the FEMA BCA Toolkit, if BCA is applicable to the project type. Unjustified over-runs will
be denied by Cal OES.
Consult your Cal OES Grants Specialist when a potential cost overrun is identified. There is no
guarantee that HMGP funds will be available to cover cost over-runs.
4.SCOPE OF WORK CHANGES
Any requests for changes to the approved scope of work must be consistent with program
guidance and regulations, be signed by the subrecipient’s Designated Authorized Agent,
and submitted to a Cal OES Grants Specialist. Pre-approval is required before the start of any
activity not included in the approved scope of work. Costs associated with any activity that
is not included in the approved scope of work are not eligible for reimbursement.
5.QUARTERLY REPORT PROCEDURES
Subrecipients are required to submit progress reports to Cal OES on a quarterly basis until the
end of the approved performance period
The first Quarterly Report is due to Cal OES within 15 days of the end of the first quarter
following the initial award. Quarterly Reports will thereafter be numbered consecutively by
quarter and year (e.g. a 24 month project is required to submit 8 quarterly reports.) The
following is the schedule for the Quarterly Reports:
First Reporting Period: January 1 - March 31 Report due by April 15
Second Reporting Period: April 1 - June 30 Report due by July 15
Third Reporting Period: July 1 - September 30 Report due by October 15
Fourth Reporting Period: October 1 - December 31 Report due by January 15
Quarterly Reports shall include, at a minimum:
A.The status and completion date for the activity funded, including any problem or
circumstances affecting the completion date, scope of work, or costs which are
expected to result in noncompliance with the approved grant subaward conditions.
B.A description of milestones completed in accordance with the work schedule
provided by the subrecipient. The milestones declared in the subrecipient's work
schedule will be applied as a standard of the activity’s progress.
The State Hazard Mitigation Officer and HMA staff will review the reports and forward a
report to the FEMA Regional Administrator on the status of each grant subaward.
Cal OES may suspend reimbursements to subrecipients who are not current in the submission
of quarterly progress reports. Reimbursement requests received for suspended grant
subawards will be returned to the subrecipient. Completed Quarterly Reports should be
emailed to the Cal OES Grant Specialist.
219
Hazard Mitigation Assistance - Notification to Subrecipients (Revised 9/2021) Page 3 of 5
Alternatively, Quarterly Reports must be sent to:
California Governor’s Office of Emergency Services
Attn: Hazard Mitigation Assistance Branch
3650 Schriever Avenue
Mather, California 95655
6.SITE VISITS
Cal OES reserves the right to inspect all activities and review documentation for compliance.
If site visits or documentation reveal problems in project performance, Cal OES shall require
the subrecipient to correct the deficiencies before close-out.
7.PERFORMANCE PERIOD EXTENSIONS
All performance period extension requests must include the dates and circumstances of all
previous extensions on this activity, a detailed explanation for the delay, and a revised
activity work schedule. All performance period extension requests must be submitted to
Cal OES and signed by the subrecipient’s Designated Authorized Agent. Any costs incurred
outside of an approved performance period will not be considered eligible.
Extensions to the original performance period of up to twelve months may be granted by
Cal OES upon written request from the subrecipient. If an extension is needed, a request
must be submitted to Cal OES no less than 90 days prior to the end of the current approved
performance period. Time extension requests received by Cal OES less than 90 days prior to
the end of the current approved performance period may not be considered.
Extension requests must include:
Verification that progress has been made as described in quarterly reports
Reason(s) for delay
Current status of the activity/activities
Current POP termination date and new projected completion date
Remaining available funds, both Federal and non-Federal
Budget outlining how remaining Federal and non-Federal funds will be expended
Plan for completion, including updated schedule
Cal OES will notify the subrecipient of FEMA’s determination.
8. ADMINISTRATIVE DOCUMENTS
The administrative documents included with this package must be completed, signed by an
authorized representative of the subrecipient and received by Cal OES before any
payments can be processed. These forms include:
Applicant Agent Resolution (Cal OES 130),
Project Assurances (Cal OES 89),
2-101 Grant Subaward Face Sheet (PDM/FMA Only)
2-101a Supplemental Grant Subaward Information (HMGP Only)
Federal Funding Accountability and Transparency Act – FFATA
SAM Number verification
STD 204 Payee Data Record (for PNPs only)
220
Hazard Mitigation Assistance - Notification to Subrecipients (Revised 9/2021) Page 4 of 5
Completed forms can be emailed to: HMGrantsPayments@CalOES.ca.gov
Alternatively, completed forms can be mailed to:
California Governor’s Office of Emergency Services
Attn: Recovery/Hazard Mitigation Grants Processing Unit
3650 Schriever Avenue
Mather, California 95655
9.CLOSEOUT
Subrecipients must submit Closeout Packages to Cal OES a minimum of 30 days prior to
the Period of Performance (POP) completion date of the subaward. All activity costs are
subject to audit; therefore, retention of adequate documentation is required to verify the
scope of work and the activity costs. All activity documentation must be retained by the
subrecipient for three years from the date of the audit waiver letter, which is the closeout
notification for the subrecipient. The documentation required is dependent on the type of
activity. The package must include at least the following:
Final Claim form
Accomplishments and results report
Budget summary
Inspection Report (projects only)
Planned Maintenance Activities Statement
Project Photographs/Materials (projects only)
Resolution of Adoption (plans only)
10. AUDITS
Cal OES may request an audit of any funds disbursed to a subrecipient at any time. Each
subrecipient is required to provide reasonable and timely access to all records. Subrecipients
who expend combined federal awards above $750,000 must submit audit reports consistent
with the requirements of the Office of Management and Budget OMB Circular A-133. Such
audits of subrecipients will be conducted in accordance with the requirements of the Single
Audit Act.
11. MONITORING
To ensure compliance with applicable Federal and State laws and regulations, subrecipient
activities shall be monitored . Any finding(s) and program deficiencies shall be resolved
though viable corrective action plans. Monitoring is comprised of desk and field reviews, of
specific subrecipient records, including supporting financial documentation.
12. APPEALS (HMGP Only)
Subrecipients may appeal any determination made by FEMA by submitting justification in
writing to Cal OES within 60 days of the receipt of FEMA’s determination, including the
monetary figure in dispute, provisions in Federal law, regulation, or policy that support their
position.
221
Hazard Mitigation Assistance - Notification to Subrecipients (Revised 9/2021) Page 5 of 5
Cal OES will review the appeal material submitted, make any additional investigations
necessary, and forward the appeal with a written recommendation to the FEMA Regional
Administrator within 60 days.
The FEMA Regional Administrator will notify Cal OES of the disposition of the subrecipient’s
appeal, or need for additional information, within 90 days following receipt of all related
information.
If the Regional Administrator denies the appeal, the subrecipient may submit a second
appeal to Cal OES. Cal OES will review the second appeal and may forward it with a written
recommendation to the FEMA Deputy Associate Administrator through the FEMA Regional
Administrator. Second appeals shall be submitted no later than 60 days after receipt of
notice of the Regional Administrator’s denial of the first appeal. In cases involving appeals of
a highly technical nature, the Deputy Associate Administrator may refer the appeal to an
independent scientific or technical body for review. The Deputy Associate Administrator shall
render a determination on the appeal within 90 days following receipt of all related
information. The second appeal’s determination is final.
See Part 44 of the Code of Federal Regulations (44 CFR) Section 206.440.
222
California Governor’s Office of Emergency Services (Cal OES)
REIMBURSEMENT REQUEST FORM
Email Reimbursement Request to: Subrecipient: _________________________________
HMGrantsPayments@CalOES.ca.gov FIPS ID #: _____________________________________
Mail Reimbursement Request to: Disaster/Subaward #: _________________________
California Governor’s Office of Emergency Services Please mark this box to indicate a
Recovery Grants Processing Unit change in the Mailing Address in the
3650 Schriever Avenue Authorized Agent section below
Mather, CA 95655
Project Number Cumulative Expenditures
to date
Reimbursement Request for
the period of
_____________to _____________
$ $
Under penalty of perjury, I certify that:
I am the duly authorized officer of the claimant herein and this claim is for costs
incurred within the Grant Performance Period
By signing this report, I certify to the best of my knowledge and belief that the report
is true, complete, and accurate, and the expenditures, disbursements and cash
receipts are for the purposes and objectives set forth in the terms and conditions of
the Federal award. I am aware that any false, fictitious, or fraudulent information, or
the omission of any material fact, may subject me to criminal, civil or administrative
penalties for fraud, false statements, false claims or otherwise. (U.S. Code Title 18,
Section 1001 and Title 31, Sections 3729–3730 and 3801–3812)
Authorized Agent (Per Governing Body Resolution)
_____________________________________________ ________________________________
Printed Name Phone Number
________________________________________ _____________________________
Signature
_____________________________________
Title
_________________________________
Date Email Address
_______________________________________________________________________________________________________
New Mailing Address Only
Cal OES 400 (for Cal OES only)
Obligated Amount
Expenditures to Date
Cost Share at 75%
Less Retention
Prior Payments Made
Amount Allowable for
Payment
__________________________________________________________ ________________________________________________________
Reviewer Title Date Approver Title Date
223
California Governor’s Office of Emergency Services (Cal OES)
REIMBURSEMENT REQUEST FORM Instructions
Subrecipient The subrecipient is the entity as identified in the original grant application. Do
not identify any sub-departments or offices as the subrecipient.
FIPS ID # This is the subrecipient’s identification number as identified on the Notification
of Approval Letter.
Disaster/
Subaward # The disaster/subaward number can be found on the Notification of Approval
Letter.
Address
Change
Indicate a change in address by checking the box shown and noting the new
address on the line labeled “New Mailing Address Only” in the Authorized
Agent section.
Project Number The project number can be found on the Notification of Approval Letter.
Cumulative
Expenditures to
Date
Provide the full , total grant expenditures incurred to date for this project
(including applicable local share).
Reimbursement
Request Period
The subrecipient may request reimbursement of all, or a portion of, grant
expenditures incurred since the last Reimbursement Request. Indicate the
month, day and year for the beginning of the period covered to the end of the
period covered during which these expenditures were incurred. This is not the
Project/Budget Period listed on the subaward. HMGP Disaster Grants: No fiscal
year restrictions. All other grants: A request period cannot cross the State fiscal
year, which ends June 30 and begins July 1.
Authorized
Agent
Information
Complete all line items as requested and ensure that the form is signed by an
Authorized Agent named on the Governing Body Resolution. The signature
date must be on or after the final day of the indicated request period.
Mail This form can be sent to Cal OES via email or regular mail. The subrecipient
should maintain duplicate records of all documents sent to Cal OES.
Supporting
Documents
Supporting documents are not required to be submitted with the
Reimbursement Request; however, Cal OES reserves the right to request
documentation at any time. Subrecipients are reminded to maintain
documents that support the expenditures and reimbursement amounts shown
on the request.
For additional assistance regarding this Reimbursement Request Form, please
contact the Recovery/Hazard Mitigation Grants Processing Unit at
(916) 845-8110 or at HMGrantsPayments@CalOES.ca.gov.
Additional
Assistance
224
225
226
227
228
229
230
Agenda Item No.: 13.C
Mtg. Date: 02/14/2022
TO:HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM:CHRISTIAN HORVATH, CITY CLERK / EXECUTIVE ASSISTANT TO
CITY MANAGER
THRU:ELAINE JENG P.E., CITY MANAGER
SUBJECT:CONSIDER AMENDING EXISTING EMERGENCY CONTRACT WITH
E.C. CONSTRUCTION COMPANY TO ADD REPAIRS TO SINKHOLE
CAUSED BY A COLLAPSED STORM DRAIN PIPE AT QUAILRIDGE
ROAD NORTH; AND TO INVOICE THE ROLLING HILLS COMMUNITY
ASSOCIATION FOR THE REPAIRS.
DATE:February 14, 2022
BACKGROUND:
On January 24, 2022, City staff received a call from the resident at 8 Quailridge North about a sinkhole
within the RHCA easement adjacent to the private driveway. Staff visited the site and took pictures. The
sinkhole appears to be in alignment with a a catch basin at the end of the cul-de-sac.
As a measure of public safety, the city contacted the RHCA immediately. According to the RHCA staff,
the RHCA does not have a policy about maintaining drains, because they historically have not
reviewed, approved, maintained or replaced drains. The RHCA has recently replaced pipes that went
under bridle trails or under the roadway. Per RHCA staff, these replacements were presented and
approved on an individual basis by the board of directors.
Historically regarding issues in the common areas of the community, the City Council considers them to
be the responsibility of the RHCA. Absent of a definitive agreement or some sort of documentation,
the Council's position has been that the City does not own any drains in the community and is not
responsible for maintaining drains in the easement.
On January 25, 2022, staff placed a service request to LA County Department of Public Works (DPW),
through the City's General Services Agreement, to repair the sinkhole. DPW has yet to respond to the
request. Meanwhile, the sinkhole remains.
On the week of February 7, 2022, staff requested the services of EC Construction to investigate the
cause of the sinkhole along Quail Ridge Road North. EC Construction has an emergency contract with
the City to repair the sinkholes along Middleridge Lane South. EC Construction reported that the
sinkhole along Quail Ridge Road North appears to be caused by a collapsed drainage pipe and similar
231
to the pipe along Middleridge Lane South, the coupling on the pipe sheared off, causing the pipe to be
disconnected.
DISCUSSION:
The city currently has E.C. Construction under an emergency contract to repair stormwater related
issues at 1 Middlebridge Lane. Council can consider and direct staff to amend the current agreement to
include emergency work along Quail Ridge Road North and seek reimbursement from the RHCA.
FISCAL IMPACT:
STORM DRAIN REPAIR
1. Excavate all wet/bad soil at sink hole area.
2. Remove 20 LF of damaged 24” CMP Pipe.
3. Connect to existing 24” CMP Pipe with 20 LF of new 24” CMP including ½” rock bedding under
pipe for stability.
4. Backfill new Pipe with 1 sack slurry, 1’ over new pipe.
5. Backfill and compact the remaining excavation with clean dirt.
COST……$18,320.00
Exclusions: permits, inspection fees, SWPPP plan, engineering, survey, relocation of underground
utilities, night or weekend work, concrete, slurry, and striping.
RECOMMENDATION:
Approve recommended action.
ATTACHMENTS:
CL_AGN_220214_CC_SD_Repair_Quailridge.pdf
CL_AGN_220214_CC_Quailridge_Sinkhole.pdf
232
BID PROPOSAL AND CONTRACT
2213 CHICO AVE./SO. EL MONTE, CA 91733
Phone: (626) 444-9596 Fax: (626) 444-3077
California Contractors License #366814
DATE: 2/8/2022
TO City of Rolling Hills JOB ADDRESS
2 Portuguese Bend Rd
Rolling Hills, CA 90274 8 Quailridge Rd.
We agree to furnish all labor, materials, equipment and supervision necessary to complete the f ollowing:
STORM DRAIN REPAIR
1. Excavate all wet/bad soil at sink hole area.
2. Remove 20 LF of damaged 24” CMP Pipe.
3. Connect to existing 24” CMP Pipe with 20 LF of new 24” CMP including ½” rock bedding under pipe for
stability.
4. Backfill new Pipe with 1 sack slurry, 1’ over new pipe.
5. Backfill and compact the remaining excavation with clean dirt.
COST……$18,320.00
Exclusions: permits, inspection fees, SWPPP plan, engineering, survey, relocation of underground utilities,
night or weekend work, concrete, slurry, and striping.
The above described work will be performed in a workman like manner and in accordance with standard practices.
TERMS: Unless credit arrangements have been made, in writing, in advance, the invoice for the work described herein is due and payable on
presentation. 1 ½ % per month will be charged on a daily basis on all accounts or portions thereof not paid within 10 days of the date of the invoice.
Customer agrees to pay reasonable attorney fees and collection costs incurred by E.C. Construction Co. for the collection of both principal and interest
due to customer’s failure to pay per this agreement.
Unless otherwise specified, if this proposal is not accepted within______30___________days from bid date, we reserve the right of cancellation.
APPROVE AND ACCEPTED Respectfully Submitted,
___________________________ E.C. CONSTRUCTION CO.
Date__________________20___ By_________________________
233
234
Agenda Item No.: 13.D
Mtg. Date: 02/14/2022
TO:HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM:CHRISTIAN HORVATH, CITY CLERK / EXECUTIVE ASSISTANT TO
CITY MANAGER
THRU:ELAINE JENG P.E., CITY MANAGER
SUBJECT:ACCEPT EMERGENCY STORM DRAIN REPAIR ALONG
MIDDLERIDGE LANE SOUTH AS COMPLETE AND RELEASE
RETENTION AFTER 30 DAY LIEN PERIOD TO EC CONSTRUCTION
DATE:February 14, 2022
BACKGROUND:
On December 30, 2021, the easement adjacent to Middleridge Lane South developed multiple sinkholes
during a storm event. As a result the RHCA contacted LA County Department of Public Works
(LACDPW) on January 3, 2022 to request assistance and repair.
On January 6, 2022, LACDPW informed the RHCA and City that they had found documentation
confirming that the City of Rolling Hills was responsible for maintenance of the subject drain via a
1972 signed agreement between the Los Angeles County Flood Control District and the City.
On January 9, 2022 the City Manager sent an email update to the Council and adjacent neighbors
updating them on the above and the steps being taken to address the issues. While the city initially tried
to engage LA County through our General Services agreement, they were unable to commit time and
resources due to extenuating circumstances including lack of manpower due to COVID-19 and other
emergency projects.
Staff contacted private contractors who visited the site and provided feedback on repair scope of work,
schedule, and cost. In the meantime, the RHCA, in anticipation of projected rain directed staff to place
sandbags and tarp over the sink holes.
On Tuesday, January 18, 2022, EC Construction was on site to investigate as to whether the broken
drainpipe was the cause of the upper sinkhole and determine a more clear scope of work. The coupling
(pipe connector) was the issue at the upper and lower sinkholes. Staff would like to commence repair
work as soon as possible, depending on availability of EC Construction personnel and material. EC
Construction did not express issues with the stability of the adjacent road and presented two options for
the City to consider.
235
On Monday, January 24, 2022, the City Council unanimously adopted Resolution No. 1287, directed the
City Attorney to draft a construction contract with E.C. Construction Company and authorized the City
Manager to execute.
On Monday, February 7, 2022, the final executed contract was received and work commenced
thereafter. Work was completed on Friday, February 11, 2022.
DISCUSSION:
The work completed and originally described as Option 1:
1. Excavated all wet/bad soil at sink hole areas, 2 spots.
2. Removed 40 LF of damaged 24” CMP Pipe.
3. Connected to existing 24” CMP Pipe with 40 LF of new 24” CMP including ½” rock bedding
under pipe for stability.
4. Backfilled new Pipe with 1 sack slurry, 1’ over new pipe.
5. Backfilled and compact the remaining excavation with clean dirt.
6. Excavated small pipe displacement sink hole and pour a concrete collar around displacement.
Backfill and compact with clean dirt.
7. Repaired Asphalt berm at edge of street that eroded with trail failure.
The final cost also includes the investigative work by EC Construction to determine the scope of work
for the repair.
FISCAL IMPACT:
The repair to the storm drain line was an unexpected expense and not budgeted in the FY 2021-2022
adopted budget.
The final cost was $28,900.00 plus $3715.87 for the investigative work to determine the scope of work.
The total contract work is $32,615.87.
RECOMMENDATION:
Approve as presented.
ATTACHMENTS:
City of Rolling Hills SD Repair.pdf
Invoice #19019 inc T & M & CF Release.pdf
INVOICE #19036 W CF Release.pdf
236
BID PROPOSAL AND CONTRACT
2213 CHICO AVE./SO. EL MONTE, CA 91733
Phone: (626) 444-9596 Fax: (626) 444-3077
California Contractors License #366814
DATE: 1/19/2022
TO City of Rolling Hills JOB ADDRESS
2 Portuguese Bend Rd
Rolling Hills, CA 90274 1 Middleridge Lane S
We agree to furnish all labor, materials, equipment and supervision necessary to complete the f ollowing:
STORM DRAIN REPAIR
1. Excavate all wet/bad soil at sink hole areas, 2 spots.
2. Remove 40 LF of damaged 24” CMP Pipe.
3. Connect to existing 24” CMP Pipe with 40 LF of new 24” CMP including ½” rock bedding under pipe for
stability.
4. Backfill new Pipe with 1 sack slurry, 1’ over new pipe.
5. Backfill and compact the remaining excavation with clean dirt.
6. Excavate small pipe displacement sink hole and pour a concrete collar around displacement. Backfill and
compact with clean dirt.
7. Repair Asphalt berm at edge of street that eroded with trail failure.
COST……$28,900.00
Exclusions: permits, inspection fees, SWPPP plan, engineering, survey, relocation of underground utilities,
night or weekend work, concrete, slurry, and striping.
The above described work will be performed in a workman like manner and in accordance with standard practices.
TERMS: Unless credit arrangements have been made, in writing, in advance, the invoice for the work described herein is due and payable on
presentation. 1 ½ % per month will be charged on a daily basis on all accounts or portions thereof not paid within 10 days of the date of the invoice.
Customer agrees to pay reasonable attorney fees and collection costs incurred by E.C. Construction Co. for the collection of both principal and interest
due to customer’s failure to pay per this agreement.
Unless otherwise specified, if this proposal is not accepted within______30___________days from bid date, we reserve the right of cancellation.
APPROVE AND ACCEPTED Respectfully Submitted,
___________________________ E.C. CONSTRUCTION CO.
Date__________________20___ By_________________________
237
2213 CHICO AV ENUE
SOUTH EL MONTE, CA 91733
(626) 444-3077Fax:
E. C. CONSTRUCTION CO.
(626) 444-9596Phone:
2 PORTUGUESE BEND ROAD
ROLLING HILLS, CA 90274
CITY OF ROLLING HILLS
2/25/2022
1/26/2022
19019
1 MIDDLERIDGE LANE
ROLLING HILLS, CA 90274
INVESTIGATE SINK HOLE
220102
Our Job No Payment Terms Due Date
Description Price
Re:
Invoice
Invoice Number
Invoice Date
Bill To:
Contrs Lic # 366814
Customer Job No Customer PO
Net 30 Days
3,715.87T&M W ORK 1/18/2022 INVESTIGATE SINK HOLE.
SEE T&M SHEET AT TA CHED
3,715.87Total Due $
3,715.87Subtotal $
All Sales Taxes Paid
Thank you for your business!
0.00Sales Tax (if applicable) $
238
Contract No.
Location:
Description
Agency:Date of Report 1/26/2022
Address:Date Worked 1/18/2022
2213 CHICO AVE./SO. EL MONTE, CA 91733 Attention:Elaine Jeng C.C.O. No.
Phone: (626) 444-9596 Fax: (626) 444-3077 Phone:Report No.
California Contractors License #366814 Fax:E.C. Job No.220102
Hours Hourly Extended Labor Hours Hourly
Rate Amounts Rate
8 15.00$ 120.00$ Leonard M 9 RT 84.30$
8 35.00$ 280.00$ Tony H. 9 RT 81.20$
8 65.00$ 520.00$ Victor V 8 RT 77.32$
-$
-$
-$ ----
-$ ----
-$ -$ ----
-$ -$ -----------------$
EQUIPMENT 920.00$ Labor
Unit Extended A. Labor 2,108.06$
Qty Unit Cost Amounts
1 1 350.00$ 350.00$ B. 10% Labor markup 210.81$
-$
-$ Total Labor (A+B)2,318.87$ Contractor Representative
-----$ -$
-----$ -$ C. Equipment 920.00$
-----$ -$
-----$ -$ D. Materials 350.00$ Resident Engineer/Inspector
-----$ -$
-----$ -$ E. 10% Equip/Mtrl markup 127.00$
-----$ -$
-----$ -$ Total Material/Equip.(C+D+E)1,397.00$
-----$ -$
-----$ -$ F. 1.5% Bond E.C. Const. Representative
-----$ -$
350.00$ Grand Total (A+B+C+D+E+F)3,715.87$
2 Portuguese Bend Road
1 Middleridge Lane
Investigate Sink Hole
City of Rolling Hills
---------
--------
---------
---------
Materials
---------
---------
---------
---------
---------
---------
Amounts
Extended
---------
--------
Dump Fee
-$
-$
-$
Equipment
pickup
10whlr
backhoe
RT,
OT,
758.70$
Total Material Cost
730.80$
618.56$
-$
-$
-$
2,108.06$
---------
239
240
2213 CHICO AV ENUE
SOUTH EL MONTE, CA 91733
(626) 444-3077Fax:
E. C. CONSTRUCTION CO.
(626) 444-9596Phone:
2 PORTUGUESE BEND ROAD
ROLLING HILLS, CA 90274
CITY OF ROLLING HILLS
CONT 1/31/2022 3/16/2022
2/14/2022
19036
1 MIDDLERIDGE LANE S
ROLLING HILLS, CA 90274
STORM DRAIN REPAIR
220103
Our Job No Payment Terms Due Date
Description Price
Re:
Invoice
Invoice Number
Invoice Date
Bill To:
Contrs Lic # 366814
Customer Job No Customer PO
Net 30 Days
28,900.00STORM DRAIN REPAIR
28,900.00Total Due $
28,900.00Subtotal $
All Sales Taxes Paid
Thank you for your business!
0.00Sales Tax (if applicable) $
241
242
Agenda Item No.: 13.E
Mtg. Date: 02/14/2022
TO:HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM:JOHN SIGNO, DIRECTOR OF PLANNING & COMMUNITY SERVICES
THRU:ELAINE JENG P.E., CITY MANAGER
SUBJECT:CONSIDER A PROPOSAL FROM WILLDAN ENGINEERING TO
PROVIDE CODE ENFORCEMENT SERVICES IN THE AMOUNT NOT
TO EXCEED $15,100
DATE:February 14, 2022
BACKGROUND:
On December 31, 2021, the City's Code Enforcement Officer/Planner resigned. To continue work on
open cases and to provide code enforcement services, the Planning and Community Services
Department is in need of a code enforcement officer. The contract code enforcement officer will
provide services until the end of the fiscal year.
DISCUSSION:
Staff solicited proposals from five agencies that provide temporary code enforcement services and
received proposals from three. Staff reviewed each proposal and spoke to each of the three agencies.
One agency did not continue as their candidate took another job elsewhere. The remaining contracts
from 4LEAF, Inc. and Willdan Engineering were vetted for qualifications and availability. Both are
qualified agencies with experienced code enforcement officers. However, staff is recommending
Willdan Engineering as they have a familiarity with the City having done work reviewing plans and
issuing building permits. Their proposal will also span a longer time period for the remaining fiscal year
which should cover 15 weeks based on a remaining budget of $15,100. The table below shows a
comparison of the two agencies.
Rate/Hr.Hours Weeks (16 hrs/wk)
4LEAF, Inc.$95 159 10
Willdan Engineering $65 232 15
If approved, a contract with Willdan Engineering will be prepared and brought back to the City Council
at its next meeting on February 28, 2022. The earliest start date for the contract code enforcement
officer to begin is March 1, 2022.
243
FISCAL IMPACT:
The cost of services will be covered under Planning and Community Services' FY '21/'22 Adopted
Budget.
RECOMMENDATION:
Approve as presented.
ATTACHMENTS:
Willdan - Rolling Hills proposal.pdf
4LEAF - City of Rolling Hills - Code Enforcement SOQ.pdf
4LEAF - Fee Schedule Updated 2_09_2022.pdf
244
City of Rolling Hills
January 31, 2022
Mr. John F. Signo, AICP
Director of Planning and Community Services
City of Rolling Hills
2 Portuguese Bend Road
Rolling Hills, CA 90274
Subject: Proposal to Provide Code Enforcement Services
Dear Mr. Signo:
Willdan Engineering is pleased to present this proposal to the City of Rolling Hills to provide interim
code enforcement services.
Willdan Engineering has provided municipal consulting services including code compliance for over 57
years to cities and counties throughout the State of California. We have provided interim, part‐time,
and full‐time code enforcement personnel to various jurisdictions.
The proposed Project Manager, Mr. Al Brady, will provide general oversight and will monitor service
delivery on behalf of Willdan and the City of Rolling Hills. Mr. Brady has extensive experience in
developing and managing various code programs for numerous clients in California, Arizona, and
Nevada.
We look forward to discussing our qualifications and our ideas for project implementation with you.
In closing, I have attached a brief scope and a rate for services. Please let me know if you have any
questions or require additional information. Thank you in advance for your consideration of Willdan
for this project,
Respectfully submitted,
WILLDAN ENGINEERING
Albert Brady, CBO
Deputy Director of Building and Safety
abrady@willdan.com
245
City of Rolling Hills
City of Rolling Hills
Code Enforcement Services
Table of Contents
Firm Profile ..................................................................................................................................... 1
Scope of Work ................................................................................................................................ 3
Project Manager ............................................................................................................................. 3
Fee Schedule ................................................................................................................................... 3
Related Experience ......................................................................................................................... 4
References ....................................................................................................................................... 6
246
City of Rolling Hills
City of Rolling Hills
Code Enforcement Services
Page | 1
Firm Profile
Founded in 1964, Willdan Group, Inc. (WGI) is a leading nationwide
provider of value‐added professional technical and consulting
services. Th e primary markets WGI serves are municipal
engineering, planning, and staff augmentation; infrastructure and transportation; energy; and
economic and financial analysis. The company serves these three complementary markets through its
three service segments — 1) engineering (Willdan Engineering), 2) energy efficiency (Willdan Energy
Solutions), and 3) public finance (Willdan Financial Services).
WGI has a reputation for delivering high‐quality projects on time and within budget. Rooted in
Willdan’s corporate culture is its focus on quality customer service. The company has more than 1600
employees, including licensed engineers, program and construction managers, financial analysts,
planners, and other skilled professionals.
WGI benefits from well‐established relationships with local and state government agencies, investor‐
owned and municipal utilities, and private sector commercial and industrial firms throughout the
United States. The company served more than 800 distinct clients in 2015. Headquartered in Anaheim,
the company operates from offices in more than a dozen states across the US.
Willdan Engineering
Willdan Engineering (Willdan), a California Corporation and subsidiary of WGI, specializes in solutions
tailored to the unique needs of municipalities and other local government agencies. Services range
from full‐time, in‐house staffing to interim or part‐time assistance on a project‐by‐project basis.
Willdan’s understanding of public agency needs and issues is unique
in the industry. A significant portion of our staff have served in public
agency management positions prior to joining Willdan. With our
depth of experience, expertise, knowledge, and resources, Willdan
can offer practical solutions that are timely, cost effective, and that
meet the needs of individual communities. The diversity of our staff
experience is an added value of our professional services.
Building and Safety/Engineering Services
Willdan’s experience and strength in plan review and inspection services encompasses the complete
range of technical disciplines, including permit issuance, building inspection, grading inspection,
accessibility inspection, Code Enforcement, CASp services, OSHPD III plan check and inspection, flood
zone experience, building plan review, and fire‐life safety. Willdan maintains an excellent working
knowledge of all applicable codes and standards including Caltrans Standard Plans and Specifications,
APWA Standards and Specifications, AWWA Standards and Specifications, California Building Codes,
CEQA, and Americans with Disabilities Act requirements and California Title 24 requirements on
accessibility. The inspection and plan review staff maintain current certifications and attends training
on a regular basis, to stay current with industry technologies and standards.
Willdan’s business model is
centered on the public sector.
We can function as part of the
City of Rolling Hills’ team
without a conflict of interest.
Willdan has been in business
for over 57 years
247
City of Rolling Hills
City of Rolling Hills
Code Enforcement Services
Page | 2
Code Enforcement Services
Code enforcement services are among the most complex and challenging
services that government agencies provide. According to nationwide
studies, property values, crime rates, insurance rates, business
development, and the sense of community pride can be directly impacted by
the successes of a jurisdiction’s code enforcement program.
In an effort to aid jurisdictions with the difficult task of maintaining the
quality of life for its citizens through such programs, Willdan has assembled
a quality staff with extensive public agency experience in the areas of
neighborhood preservation, housing inspection and code enforcement. Our
expertise includes the development and implementation of inspection
programs designed to ensure public safety, promote community
involvement, and protect quality of life issues through community education
and enforcement of municipal and related codes including preparation for, and participation in,
prosecution by city and district attorneys.
Willdan provides the following Code Enforcement Services:
Inspection services for HUD section 8 programs.
Review, study, and analysis of existing programs.
Development of ordinances and writing of grant proposals.
Neighborhood cleanup and improvement programs.
Community education programs.
Development of educational materials.
Provide project managers and/or supervisors as onsite “employees”.
Provide fulltime, part‐time, interim and/or weekend staff as onsite “employees.”
Vehicle abatement and parking enforcement.
Assist in enforcement, including preparation and participation in prosecution by city and
district attorneys.
The registration and enforcement of vacation rentals.
The regulation of group and/or sober living homes.
248
City of Rolling Hills
City of Rolling Hills
Code Enforcement Services
Page | 3
Scope of Work
Contract Code Services
The project shall consist of Willdan staff coordinating with the City of Rolling Hills Community and
Planning Department to provide Code Compliance staff to the City. Willdan staff shall conduct all
inspections and re‐inspections of single family, multi‐family and commercial properties and will
identify and enforce all violations of City’s municipal code, ordinances, laws, and all applicable
statutes. Personnel shall issue notifications, letters, citations and warrants when necessary to achieve
compliance. Staff will be required to document all complaints received, inspections conducted
through photos, notes, and correspondences. In addition to the services mentioned above, Willdan
employees would provide the following to the City (this is not intended to be a comprehensive list):
Investigate complaints from the public and staff regarding violations of the municipal codes,
ordinances, standards and health and safety regulations.
Initiate contact with residents, business representatives, and other parties to explain the
nature of the violations and encourage compliance with municipal codes, zoning and land use
ordinances, and community standards.
Prepare notices of violation for non‐compliance according to applicable codes and regulations.
Prepare reports for cases requiring legal action or civil abatement.
When required, meet with legal counsel and provide testimony on criminal cases.
Maintain records of complaints, inspections, violation notices, and other field enforcement
activities.
Coordinate with City departments on cases as they relate to code enforcement.
Project Manager
Al Brady shall be the Project Manager and is fully responsible for seeing that the project is completed
in compliance with the provisions of the agreement. Mr. Brady has over 30 years’ experience in the
code profession has provided contract code services to approximately 80 municipalities in California,
Arizona, and Nevada. He specializes in developing new code programs, improving existing divisions,
revenue enhancement, ordinance revisions, maximizing staff efficiency and enhancing customer
relations.
Fee Schedule
The Willdan rate for code enforcement supervision services is $65.00 dollars an hour for the
supervisor presented in this proposal. It is my understanding that this project shall include services for
16 hours weekly and continue for approximately three months. Hence, the total overall cost of the
project will depend on the duration of the assignment.
249
City of Rolling Hills
Code Enforcement Services
Page | 4
Related Experience
City of Goleta – Project Manager. Provided interim code enforcement staff.
County of Orange – Project Manager. Provided the staff of three full time code enforcement officers
on a contract basis to address the county’s backlog of code enforcement cases.
City of Soledad – Project Manager. Developed and implemented a new proactive code enforcement
program. Willdan provided a contract code enforcement officer to staff this program for over one year.
City of Fountain Hills, AZ – Project Manager. Developed and implemented a town code enforcement
department. The scope of work included hiring staff, training, and supervision for an eight‐month
period.
City of Irwindale – Project Manager. Provided municipal code enforcement services including
monitoring of a local racetrack for compliance with the City Sound Ordinance on an interim basis.
City of Walnut – Project Manager. Provided interim code enforcement staff who were responsible for
enforcing the City’s Municipal Code.
City of South Pasadena – Project Manager. Provided interim code enforcement staff.
City of Irvine – Project Manager. Providing interim code enforcement staff.
City of Laguna Hills – Project Manager. Assisted the city in the development of a public education
program concerning the city’s code program.
City of Los Alamitos ‐ Directed and participated in review of the city’s code enforcement policy and
procedures and made recommendations for changes as necessary. Additionally, provided interim
code enforcement staff and a Community Development Director.
City of Hawaiian Gardens – Project Manager. Assisted the City of Hawaiian Gardens in developing
and implementing an Administrative Citation program.
City of Rosemead ‐ Project Manager. Provided interim code enforcement staff to inspect a targeted
areas of the city to facilitate neighborhood improvements.
City of San Clemente – Project Manager. Provided interim Code Enforcement staff to assist with their
Code Enforcement Program.
City of Superior, AZ ‐ Direct and participate in the review of the city’s code enforcement policy and
procedures and make recommendations for changes as necessary. Development and Implementation
of a Nuisance and an Administrative Citation Ordinance.
City of La Canada Flintridge ‐ Direct and participate in the review of the city’s code enforcement
policy and procedures and make recommendations for changes as necessary. Development and
Implementation of a Nuisance, Cost Recovery, and an Administrative Citation Ordinances. Provided
interim code enforcement staff to conduct inspections and facilitate neighborhood improvements.
City of Adelanto – Project Manager. Provided interim Code Enforcement staff to assist with their Code
Enforcement Program.
City of Del Mar ‐ Provided interim code enforcement staff to the City and managed their entire Code
program.
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City of Rolling Hills
Code Enforcement Services
Page | 5
It should be noted that the projects listed above are not a comprehensive list of all our past code
clientele but represents a small portion of the Municipalities we have served. We have also
successfully provided service to the following jurisdictions:
Bradbury
Costa Mesa
Desert Hot Springs
El Monte
Folsom
Fountain Valley
Laguna Woods
Pasadena
Perris
Rancho Cordova
Sacramento
San Diego County
San Jose
San Juan Capistrano
San Luis Obispo
251
City of Rolling Hills
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Code Enforcement Services
Page | 6
References
City of Moreno Valley
James Verdugo
Building Manager
14177 Frederick Street
Moreno Valley, CA 92552
(951) 413‐3354
Project: Provided interim code management.
City of Laguna Niguel
Erich List
Planning Manager
30111 Crown Valley Parkway
Laguna Niguel, CA 92677
(949) 362‐4300
Project: Provided interim management and program development.
City of La Puente
John DiMario
Community Development Director
15900 East Main Street
La Puente, CA 91744
(626) 855‐1500
Project: Provided interim management and program development.
In closing, Willdan has provided code compliance services to numerous different California Cities and
Counties. We are confident our team can provide the code compliance management the City is
seeking. We hope this proposal meets with your approval.
252
CODE ENFORCEMENT,
COMMUNITY DEVELOPMENT,
PUBLIC WORKS, & FIRE
SERVICES
to the
QUALIFICATIONS TO PROVIDE
CITY of ROLLING HILLS
SUBMITTED BY
J A N U A R Y 3 1 , 2 0 2 2
253
TABLE OF CONTENTS1-2
3-7SECTION 2
P r o f i l e o f t h e F i r m
S E C T I O N 1
C o v e r L e t t e r
8-52SECTION 3
C o d e E n f o r c e m e n t (8 -1 4 )
P l a n R e v i e w (1 5 -2 1 )
I n s p e c t i o n (2 2 -2 9 )
P u b l i c W o r k s (3 0 -3 9 )
P l a n n i n g (4 0 -4 7 )
F i r e (4 8 -5 2 )
S c o p e o f W o r k
A P P E N D I X
K e y P e r s o n n e l R e s u m e s
53-55SECTION 4
F e e S c h e d u l e
254
J A N U A R Y 3 1 , 2 0 2 2
QUALIFICATIONS TO PROVIDE
SECTION 1
CODE ENFORCEMENT, COMMUNITY
DEVELOPMENT, PUBLIC WORKS, &
FIRE SERVICES
to the
CITY OF ROLLING HILLS
COVER LETTER
255
Engineering • Construction Management • Inspection • Plan Check • Planning
5140 Birch Street Newport Beach, CA 92660 Phone (949) 877-9432 Fax (949) 462-5958
2126 Rheem Drive Pleasanton, CA 94588 Phone (925) 462-5959 Fax (925) 462-5958
City of Rolling Hills January 31, 2022
Building Department
ATTN: John Signo, AICP, Director of Planning and Comm. Services
2 Portuguese Bend Road
Rolling Hills, CA 90274
RE: Qualifications to Provide Code Enforcement, Community Development, Public
Works, and Fire Services.
Dear Mr. Signo,
4LEAF, Inc. (4LEAF) is pleased to present our qualifications to provide full services to the City of Rolling
Hills (City). 4LEAF has been providing a range of services to 300+ clients throughout California for more
than 20 years and we are humbled to show the City the extent of what we can offer. 4LEAF is the ideal
consultant choice for the following reasons:
Local Presence
4LEAF works with many local municipalities providing the requested services. We have the local
personnel ready to service the City and are supplying services to approximately 300 public agencies
throughout California, including municipalities such as:
• City of Rialto
• City of Fontana
• City of Hemet
• City of Murrieta
• City of San Bernadino
• County of San Bernadino
• City of Anaheim
• City of Chino Hills
• City of La Quinta
• City of Whittier
• City of Indian Wells
• City of Malibu
• City of Victorville
• City of San Marcos
• City of Bakersfield
• County of Ventura
• County of Los Angeles
• City/County/Port of San Diego
Full-Service Firm
As a full-service firm, 4LEAF can provide departmental services to aid with high project workloads that
require additional staff assistance. We provide jurisdictions with Code Enforcement, Building,
Planning, Public Works, and Fire Department services and has qualified staff available to serve the
City with remote, on-site, part-time, or full-time project needs. Our services include:
o Code Enforcement: 4LEAF staff have the experience working with property owners and other
responsible parties to bring properties and conditions into compliance. Our Code Enforcement
team is skilled in using processes including issuing administrative citations to establish whether
violations of law exist on a property and ensuring compliance.
o Plan Review: 4LEAF is an industry leader in Plan Review services and has a team of Structural
Engineers, Accessibility Specialists, and Mechanical/Electrical/Plumbing/Fire Plans Examiners. We
provide courier services that guarantee less than 24-hour pickup and delivery of all plan reviews
performed off-site, and we also offer electronic and expedited plan review services upon request.
o Inspection: We have over 200 inspectors on staff who specialize in Residential, Commercial,
Industrial, Energy, Fire, ADA, Solar, and Public Works projects. We have a track record of providing
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Qualifications to Provide Code Enforcement, Community Development, Public Works, and Fire Services to the City of Rolling Hills.
5140 Birch Street Newport Beach, CA 92660 Phone (949) 877-9432 Fax (949) 462-5958
2126 Rheem Drive Pleasanton, CA 94588 Phone (925) 462-5959 Fax (925) 462-5958
inspectors as-needed for long- or short-term projects, including one day assignments to cover
staff training, sick days, vacation days, or spikes in permit activity.
o Planning: We have been aggressively advancing our Planning Division over the past few years.
We have staff ranging from Planning Technicians to Principal Planners with specialties including
Housing Policy, Entitlements, CEQA, and Current- and Long-Range Planning.
o Public Works: As one of our earliest provided scopes, 4LEAF has more than 20 years of
experience providing Construction Management and Inspection services. Our team can manage
and inspect projects such as street pavement reconstruction and rehab, underground utilities,
roadway and streetscape improvements, building and facility improvements, and parks.
o Fire: Our team is comprised of Fire Protection Engineers, Fire Plans Examiners, Fire Marshals, and
other experts who specialize in Fire Life Safety Plan Review, Inspection, and Disaster Recovery. In
addition, we manage and staff five major fire recovery programs in Sonoma County, the Town of
Paradise, Santa Cruz County, Solano County, and Jackson County, OR.
Leadership
The contract with the City of Rolling Hills will be managed by Pete Roque. Pete
has served on several local, State, and national boards, has managed several Code
Enforcement Divisions, and is an industry subject matter expert. Pete had a key
role in receiving State Certified Code Enforcement Officer recognition for
qualifying Code Enforcement personnel. He has created Code Enforcement
programs to meet community goals and objectives and understands a
community’s need to adhere to their mission and departmental needs.
Contact
Project Manager President Southern CA Office
Pete Roque
Office: (949) 877-9432
Mobile: (562) 569-0098
Email: PRoque@4leafinc.com
Kevin J. Duggan
Office: (949) 877-9432
Mobile: (925) 250-7602
Email: KDuggan@4leafinc.com
5140 Birch Street 2nd Floor
Newport Beach, CA 92660
Office: (949) 877-9432
Website: 4LEAFINC.COM
We appreciate this opportunity to present our qualifications. Should you have any questions, please do
not hesitate to reach out using the contact information above.
Respectfully submitted,
Kevin J. Duggan Pete Roque
President Director of Code Enforcement
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J A N U A R Y 3 1 , 2 0 2 2
QUALIFICATIONS TO PROVIDE
SECTION 2
CODE ENFORCEMENT, COMMUNITY
DEVELOPMENT, PUBLIC WORKS, &
FIRE SERVICES
to the
CITY OF ROLLING HILLS
PROFILE OF THE FIRM
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Section 2: Profile of the Firm January 31, 2022
SECTION 2: PROFILE OF THE FIRM
4LEAF is a California “C” Corporation that was established in 1999 and incorporated in 2001. Our extensive team
of professionals are fully equipped with training and experience to provide complete services including Code
Enforcement, Plan Review, and Project Inspection, to municipal Building, Planning, Fire, and Public Works
Departments. Our goal is to set the industry standard for excellent customer service, and we have grown to
more than 300 personnel (including more than 200 Building Inspectors) throughout California, Oregon,
Washington, Nevada, and New England.
Management Team
Office Locations
Bay Area - Headquarters
2126 Rheem Drive
Pleasanton, CA 94588
Southern California
5140 Birch Street, Second Floor
Newport Beach, CA 92660
San Diego
402 West Broadway, Suite 400
San Diego, CA 92101
Santa Cruz
701 Ocean Street
Santa Cruz, CA 95060
Sacramento
8896 North Winding Way
Fair Oaks, CA 95628
Paradise
6848 Skyway, Suite F
Paradise, CA 95969
Washington
1201 Pacific Avenue, Suite 600
Tacoma, WA 98402
4LEAF Consulting, LLC
125 E. Reno Ave., Suite 3
Las Vegas, NV 89119
New England
132 Central St., Suite 210
Foxboro, MA 02035
Mission
4LEAF strives to be the best firm by providing our clients with outstanding customer service and first-rate
services. We put our philosophy into action by building client relationships and prioritizing the needs of our
clients—this has led us to become an industry leader in providing Building & Safety Services to both public and
private clients. We have worked with Building, Fire, Planning, and Public Works departments in the construction,
rehabilitation, and repair of public and private buildings and have partnered with design review and
preservation boards to determine building improvement criteria and associated project requirements.
4LEAF’s Code Enforcement staff is dedicated to preserving and enhancing the quality of life for the residents in
our client jurisdictions and work toward a goal of resolving problems efficiently and safely. Enforcing and
upholding municipal codes (including weed and community preservation, unpermitted construction, unsafe
President: Kevin Duggan
Phone: (925) 250-7602
Email: KDuggan@4leafinc.com
Director of Code Enforcement/Contract PM: Pete Roque
Phone: (562) 569-0098
Email: PRoque@4leafinc.com
Director of SoCal Operations: Marcus Johnson
Phone: (909) 996-0511
Email: MJohnson@4leafinc.com
Building Services Manager: Lorena Soules, CASp
Phone: (310) 748-4852
Email: LSoules@4leafinc.com
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Section 2: Profile of the Firm January 31, 2022
property conditions, hazards to public health, and zoning) is of utmost importance to us. Our Code Enforcement
Division endeavors to improve communities through education, cooperation, and responsive enforcement.
We have a depth of experience in working with all types of building structures and have performed Inspection
and Plan Review services on more than $50 billion dollars in construction throughout the past 20 years. We have
been aggressively expanding our Code Enforcement and Planning Divisions in recent years and have doubled our
team of professionals in these areas to further strengthen our project endeavors.
Our Community Development staff have worked with Building and Planning Departments in the construction,
rehabilitation, and repair of both public and private buildings as well worked with design review and
preservation boards to determine the design criteria and associated project requirements of building
improvements. In addition, our staff has performed inspections and plan reviews for public and private building
structures for compliance with life-safety and accessibility requirements.
We have provided Plan Review and Inspection services for thousands of residential projects, tenant
improvements, and complex commercial projects including marijuana facilities office campuses, parking garages,
hotels/resorts, transportation facilities, city/county-owned buildings, universities, hospitals, sports arenas,
infrastructure, essential service facilities, solar projects, and laboratories. In addition, our team has performed
inspections and plan reviews for public and private building structures for compliance with life-safety and
Americans with Disabilities Act (ADA) accessibility requirements.
We have a proven track record of reviewing and inspecting projects of all sizes and complexities including:
Type B Commercial Construction Refinery Facilities Laboratories
City/County-Owned Facilities Site Work Power & Energy
Large Campuses Waterfront Marijuana Facilities
Fire Recovery Services Multi-Family Projects Military Projects
Stadiums/Arenas Healthcare Facilities Essential Service Facilities
Commercial Office Parks Transportation Facilities Detention Facilities
Professionals
Title # of Staff Title # of Staff
ICC Certified Plans Examiners 40+ ICC Certified Inspectors & IORs 175+
ICC Certified Building Officials 20+ Registered Architects 5+
Registered Engineers (PE, SE) 20+ ICC Permit Technicians 30+
Code Enforcement Staff (PC832) 25+ CASp 16
Construction Managers/Inspectors 40+ Fire Plans Examiners & Inspectors 30+
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Section 2: Profile of the Firm January 31, 2022
Mixed-Use Experience
4LEAF is uniquely qualified to work on mixed-use projects of any size. Our team completed the Plan Review and
Project Inspections for the entire $2.6 billion Wynn Casino project on behalf of the City of Everett, MA where we
comprised a team of Building Inspectors, Plans Examiners, and Permitting Specialists.
4LEAF also provided the Plan Review and Inspection services for the $6 billion Apple Campus 2 Corporate
Headquarters in the City of Cupertino, CA, the Tiverton Casino Development located in the Town of Tiverton, RI
and the South of Tioga Eco Resort located in the City of Sand City, CA.
We have the resources to deploy staff to any state and as you can see in the limited examples listed above, we
have provided services all over the country. Our team is well-equipped and qualified to perform services for any
project and in any location. By choosing 4LEAF, you are choosing a company that prides itself on quality work,
top-notch customer service, experienced staff, and a multitude of project experience. Please review our scope
of services and project examples below in order to gain more understanding about our firm and how we can
help achieve the City’s project goals.
Snapshot of Services
Inspection Fire Planning
• Leed Accredited Professionals
• Inspectors of Record
• Program Analysis & Studies
• Correcting Code Deficiencies
• Investigating Complaints
• Violation Issuance
• Jurisdictional Inspectors
Residential & Commercial
• ICC-certified Plan Reviewers
• Certified Accessibility Specialists
• ICC-certified Building Officials
• Complete Building Dept. Services
• On- and Off-Site Plan Review
• Property Condition Surveys
• Industrial, Energy, & Solar Plan
Review and Inspections
• Compliance for Site Access Reqs.
• Compliance for Fire Flow Reqs.
• Review of Fire Prevention,
Suppression, and Detection Systems
• Code Compliance for Sprinkler,
Standpipe, Alarm, Notification
Systems, and Fire Pump
• Hazardous Occupancies, High Piled
Storage, and Smoke Control Systems
• Review of Alternate Means
• Review of Methods Requests
• Annual Business Inspections
• Complete Fire Prevention Services
• Fire Alarm/Sprinkler Inspections
• Special Event Permits
• Hazardous Materials Inspections
• Current and Long-Range
• Phase I & II Environmental Assmnts.
• CEQA Review
• Initial Studies
• Environmental Impact Reports (EIR)
• Emer. Ordinance & Policy Drafting
• Review for Rebuilds and Temporary
Housing
• Housing & Safety Elements
• Site Inspections
• Application Processing
• Developing Submittal Forms
• Property Research
• Land Use Applications
• Design Review
• Cannabis Regulations
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Section 2: Profile of the Firm January 31, 2022
Management Team
4LEAF understands that our role is to be an advocate on behalf of the City of Rolling Hills and represent the
City’s best interests. 4LEAF’s team will function as an extension of your staff, seamlessly integrating with the
personnel and practices established by the City while adding the perspective and expertise that only 4LEAF can
offer. Our goal is to have our staff integrate with yours and be accepted as an essential part of the City.
Pete Roque – Director of Code Enforcement
Pete is a Code Enforcement expert with PC 832 and Advanced Certificates with 17 years of
experience in Code Enforcement and has served in the capacities of Code Enforcement
Administrator, Code Enforcement Manager, and Community Development Inspector II for
multiple California public agencies. With a demonstrated history of working in the
government administration industry, Pete is skilled in Government, Emergency
Management, Law Enforcement, Disaster Response, and Plan Review. Pete is proficient in
conflict resolution and has a wealth of knowledge in the subjects of permit regulations, City
codes, housing investigations, citation issuance, and lien appeals. He will be the City’s main content for staff
augmentation and project needs.
Office - (949) 877-9432 | Cell - (562) 569-0098 | Email - PRoque@4leafinc.com
Marcus Johnson – Director of Operations
Marcus is responsible for day-to-day contact with many of 4LEAF’s valuable clients in the
Building & Safety, Engineering, Construction Management, and Plan Check industries.
Marcus manages numerous clients and is responsible for recruiting, qualifying, and placing
staff throughout the organization. He carries comprehensive experience as an ICC-certified
senior level inspector and plans examiner. His experience encompasses the more complex
plan review and field inspections of building construction, plumbing, mechanical, and
electrical installations in residential single, multi-family, commercial, and industrial construction.
Office - (949) 877-9432 | Cell - (909) 996-0511 | Email - MJohnson@4leafinc.com
Lorena Soules, CASp – Building Services Manager
Lorena is CASp Certified and is an ICC Certified Building Inspector, Plans Examiner, and
Permit Technician. With more than 18 years of municipal Building Department experience,
Lorena has been promoted throughout the ranks of the Building Department and is
responsible for training, mentoring, and placing Inspectors, Plans Examiners, and Permit
Technicians.
Office - (949) 877-9432 | Cell - (310) 748-4852| Email - LSoules@4leafinc.com
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Section 2: Profile of the Firm January 31, 2022
Additional Staff Available
Marcus
Johnson
Project
Pete Roque
Director of Code
Enforcement
Lorena Soules, CASp
Building Services
Manager
Marcus Johnson
Director of Southern
California Operations
Joceline Rivera
Code Enforcement
Officer
\Team Organization
More than 150 additional staff Available
Plan Review Engineers/AIA
Farheen Sultana, S.E.
Kevin Sorensen, S.E.
Melissa Mennucci, S.E.
Yousef Marmosh, P.E.
Aleck Cheney, P.E.
David Chung, P.E.
Melissa Dubovik, P.E.
Joseph Nicolas, P.E.
Kathy Buciarelli, P.E.
Lucian Gunter, AIA
Steve Haidet, AIA
Mike Anderson, P.E.
Scott Martin, P.E.
Stefanie Hionis, P.E.
Sareh Deyhimi, P.E.
Liberty Jensen, P.E.
Keith Long, AIA
Plans Examiners
Ed O’ Reilly, CBO
Greg Adams, CBO
Jane Alexander, CBO
Joseph Espinoza, MCP
Lisa O’Malley
Sandeep Ojha
James Johnson
Building Inspectors
Lorena Soules, CASp
Brent Hipsher, CBO
John Nichols
Rory Shortreed
Lucas Chapman, CBO
Cole Landig
John Nichols
Martin Scott, OSHPD A
Dean Lovejoy
Code Enforcement
Pete Roque
Sean Flanagan
Gus Guerrero
Pamela Miller
Tina Chechourka
Tim Nakashima
Doug Martin, CASp
Fire Review/Inspection
Vincent Fung, FPE
Gib Moush, FPE
Stuart Blakesley
Ron Griesinger
Geoff Aus
Loralyn Davis
Randy Amores
Thomas Cervantes
Planners
Daniel Hortert, AICP
Shaveta Sharma
Amalia Merino
Aakash Shah
Jacquelin Criger
CASp
Sareh Deyhimi, CASp
Brent Hipsher, CBO, CASp
David Rashe, CBO, CASp
Mike Anderson, P.E. CASp
Scott Wungluck, CASp
Peter Oliver, CASp
Scott Johnson, S.E., CASp
Jerry Thome, CASp
William Holl, AIA, CASp
James Wiatrak, CASp
Doug Martin, CASp
Sivaji Muggari, CASp
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J A N U A R Y 3 1 , 2 0 2 2
QUALIFICATIONS TO PROVIDE
SECTION 3
CODE ENFORCEMENT, COMMUNITY
DEVELOPMENT, PUBLIC WORKS, &
FIRE SERVICES
to the
CITY OF ROLLING HILLS
SCOPE OF WORK
CODE ENFORCEMENT
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Section 3: Scope of Work – Code Enforcement January 31, 2022
SECTION 3: SCOPE OF WORK – CODE ENFORCEMENT
Code Enforcement Services
4LEAF can provide the City with experienced Code Enforcement services for to address current and upcoming
project needs. Services provided to the City shall include but not be limited to:
Inspections
4LEAF can provide certified and qualified staff to perform Code
Enforcement inspections in a lawful manner that respects the reasonable
expectations of privacy and security of residents and their properties.
Inspections conducted will determine if conditions on the properties being
inspected are compliant with applicable sections of the current editions of
the International Property Maintenance Code, City Code, CA Building
Code, and any Code adopted by reference by the City of Rolling Hills.
4LEAF staff will be qualified to verify that onsite conditions are consistent with the City’s records for
development approvals, square footage, setbacks, heights, and other requirements that may be applicable.
4LEAF staff are qualified to do the following:
• Perform inspections for violations of Building Codes and Ordinances as adopted by the City.
• Research properties for prior approvals, permits, and general information relating to violations.
• Investigate and take necessary action when a violation of City Code exists, and consulting with City
Counsel as required when requested by the Code Enforcement Chief.
• Comply with the City’s procedures for reporting inspection results and deficiencies.
• Using City inspection correction forms.
• Making appropriate entries in City records.
• Conduct follow-up inspections as needed.
• Notify the responsible parties of other agency approvals prior to closing a code enforcement action.
• Maintain records as needed for the efficient and effective operation of the City.
• Meet with members of the general public and City staff on a daily basis as needed.
Enforcement
4LEAF staff have the experience in working cooperatively with property
owners and other responsible parties to bring properties and/or conditions
into compliance with applicable bodies of law. Our team will be able to
determine when voluntary compliance is not forthcoming from property
owners or responsible parties. 4LEAF staff has experience in using
administrative processes including the issuance of administrative citations
to credibly establish at the administrative level that violations of law exist
on a property. 4LEAF Code Enforcement Officers have experience in writing criminal citations and in working
with legal counsel to assist in the successful prosecution of Code Enforcement cases either in criminal or civil
court when necessary.
Code Enforcement Personnel
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Section 3: Scope of Work – Code Enforcement January 31, 2022
Below is a quick look into 4LEAF’s Code Enforcement database, which is made of qualified and quality team
members who are ready and able to take on the City’s project. As you can see from this limited sample, we have
a team with years of experience and many varying certifications.
Code Enforcement Staff Title Certifications
Sean Flanagan Senior Code Enforcement Officer Adv. Code Enforcement Officer
Pamela Miller Code Enforcement Officer/Inspector PC832
Tina Chechourka Code Enforcement Officer/Inspector PC832
Tom Cervantes Code Enforcement/Fire Inspector PC832 Levels I, II, and III
Tim Nakashima Code Enforcement Officer PC832
Jose Murillo Code Enforcement Officer/Inspector PC832
Al Fasulo Code Enforcement Officer PC832
Nick Henderson, CBO Code Enforcement Officer/Inspector PC832
Doug Martin, CASp Code Enforcement Officer/Inspector POST PC832
Renee Souza Code Enforcement Officer Advanced CEO, PC832
Stuart Blakesley Code Enforcement/Fire Plan Reviewer PC832
Scott Wungluck, CBO Code Enforcement/Senior Inspector PC832
John Juarez Senior Code Enforcement Officer PC832
Justine Sidie Code Enforcement Officer PC832, CACEO Levels I, II, and III
Rebecca Lauricella Code Enforcement/Fire Inspector PC832
Dave Nolta Code Enforcement Officer/Inspector PC832
Joe Pena Code Enforcement Officer/Inspector PC832
Lucas Chapman, CBO Code Enforcement Officer/Inspector PC832
David Rashe, CBO Code Enforcement Officer/Plans Examiner PC832
Project Experience
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Section 3: Scope of Work – Code Enforcement January 31, 2022
County of San Benito, CA
Code Enforcement (Amnesty Program), Plan Review, Inspection, and Chief Building Official
4LEAF has been serving the County of San Benito providing as-needed Building Inspection, Code Enforcement,
Plan Review, Public Works Inspections, and serving as the Interim Chief Building Official. San
Benito County, located in the Coast Range Mountains, encompasses approximately 1,400
square miles with a population of more than 59,000. 4LEAF reviews and inspects several
projects including several housing tracts and miscellaneous commercial projects.
Code Enforcement
4LEAF is currently providing Code Enforcement, Inspection, and Project Administration Support services to San
Benito County residents who have completed work without going through a formal permitting process. Through
strong organization and effective communication, the community has been very receptive to getting their
properties up to the current codes and standards and avoiding life-safety construction hazards to the
community.
Project Highlight – Panoche Valley Solar Project
4LEAF is currently performing the inspections of the $1 Billion
Panoche Valley Solar Project on behalf of the County of San
Benito. Panoche Valley Solar, LLC (PVS) is the owner of the
Panoche Valley Solar Project, located in southeastern San Benito
County, California. PVS is committed to the reduction of
greenhouse gases through increasing renewable energy
generation and reducing the use of fossil fuels (coal and natural
gas). Once complete, the project will help generate clean energy
for the local community, helping California meet its renewable
energy goals and responsibly protect its native environment. Construction began summer 2016 and is expected
to create up to 500 direct and indirect construction jobs.
PVS has developed a precedent setting conservation plan in cooperation with biologists, conservationists, and
wildlife agencies. PVS has acquired over 25,000 acres of conservation land that is critical to the recovery of
regionally protected species and habitats. These conservation lands will be protected under a Conservation
Easement and managed in perpetuity.
Client Name: County of San Benito
Project Location: Hollister, CA
Client Contact: Benny Young, Director
Client Address: 2901 Technology Blvd, Hollister
Client Phone: (831) 637-5313
Contact Email: BYoung@COSB.US
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Section 3: Scope of Work – Code Enforcement January 31, 2022
County of San Mateo, CA
Second Unit Amnesty Program – Code Enforcement Services
In July 2018, 4LEAF was awarded the contract for San Mateo County’s Second-Unit Amnesty
Program. 4LEAF was selected to provide Program Management, Code Enforcement, Inspection,
and Plan Review Services for the County of San Mateo residents who have completed work
without going through a formal permitting process. In a collaborative effort to balance safety with
California’s desperate need for more housing, the County implemented the Amnesty Program, along with a
financial loan program, to promote the legalization of unpermitted second units, bringing them up to the
current codes to avoid life-safety construction hazards. Steps of the program include but are not limited to:
1. Performing the initial inspection and determines the required scope of work
along with an estimate and submits the findings to the applicant and County.
2. Determining if client wishes to proceed with the Amnesty Program based on
findings of the inspection report and estimated cost conformance.
3. Providing a minimum of two contractor estimates from licensed contractors.
4. County sends 4LEAF the completed application, submitted plans, agreement
of timeline, and scope of work.
5. Uploading the submitted plans and documents into 4LEAF’s EZPlan Review and performing the plan review
with a maximum 5-day turnaround.
6. Performing the requisite inspections after permit is issued from the County. Coordinating each inspection
with the contractor and the applicant through 4LEAF’s Program Manager.
7. Monitoring the progress throughout the project and provides the Program Manager with updates,
correction notices, and approvals. This information is uploaded and tracked in EZPlan Review portal.
8. Upon completion of the work, 4LEAF sends a letter of recommendation to the County stating an Amnesty
Compliance Certificate be issued to the Applicant.
San Mateo
Client Name: County of San Mateo
Project Location: San Mateo, CA
Client Contact: William Gibson, Project Planner
Client Address: 555 County Center, 2nd Floor
Client Phone: (650) 363-1816
Contact Email: WGibson@SMCgov.org
4LEAF and the County work together to
maintain a database of cases and track
permitting progress on properties that
need inspections to verify if the property
meets current residential health and
safety codes and the current adopted
California Building Codes.
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Section 3: Scope of Work – Code Enforcement January 31, 2022
Town of Los Gatos, CA
Code Enforcement Services and Building Division Services
4LEAF has been working in the Town of Los Gatos to perform Building Division Services including,
Code Enforcement, Building Inspection, Plan Review, and Permitting to ensure that the Division is
fully operating with all the written codes designed to maintain a healthy and clean environment
as well as quality of life and health standards. Our scope of work for Code Enforcement includes:
• Investigating citizen and staff complaints for suspected
violations of City Codes, ordinances and regulations including
health, safety, zoning, and public nuisance, and initiating
appropriate remedial action.
• Working jointly with other departments as directed to
investigate, regulate, and enforce all relevant codes and
coordinated code enforcement activities.
• Meeting with citizens, building inspectors, and other knowledgeable persons to identify properties
which are in violation of City ordinances.
• Responding to public requests for information and explaining violations.
• Issuing letters to property owners notifying them of violations.
• Conducting follow-up inspections to ensure compliance with applicable codes and ordinances.
• Writing chronologies and citation narratives.
• Writing citations when warranted.
4LEAF and the Town work together to maintain a database of cases that will track permitting progress on
properties requiring inspections to verify if the property meets current residential health and safety codes and
the current adopted California Building Codes.
Client Name: Town of Los Gatos
Project Location: Los Gatos, CA
Client Contact: Robert Gray, Chief Building Official
Client Address: 110 East Main St. Los Gatos, CA 95030
Client Phone: (408) 354-6815
Contact Email: RGray@LosGatos.gov
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Section 3: Scope of Work – Code Enforcement January 31, 2022
City of San Pablo, CA
Code Enforcement, Plan Review, Inspection Services, and Chief Building Official
Since 2018, 4LEAF has been working with the City of San Pablo in several different capacities
including Code Enforcement, Plan Review, Inspections, and Interim Chief Building Official to
assist the community in helping its customers update their construction to maintain
compliance with the current codes, especially those who did not go through a formal
permitting process.
Housing Program – Code Enforcement
4LEAF is currently providing inspection and project administration support
services to City of San Pablo residents who have completed work without
going through a formal permitting process. Through strong organization and
effective communication, the community has been receptive to getting their
properties up to the current codes and standards and avoiding construction
hazards. Our inspectors are working diligently to maintain a database of
cases and track permitting progress on properties that need inspections to
verify their property meets the current residential health and safety code
and the current adopted California Building Codes. Our Project Administrator works both on- and off-site
coordinating, managing, and assigning inspections regarding this program.
Interim Chief Building Official
4LEAF is currently providing the City with an Interim Chief Building Official for more than two years in this
capacity. 4LEAF’s Building Official routinely performs Plan Reviews and Inspections on large commercial and
important City projects and helps manage up to two Permit Technicians, one Building Inspector, and three
Permit Technicians.
Building Inspection Services
4LEAF provides all the inspection services for the City to include residential and commercial inspections for all
trades including Building, Mechanical, Electrical, and Plumbing. 4LEAF personnel is responsible for inserting all
the inspection results into the City’s permitting system CRW.
Client Name: City of San Pablo
Project Location: San Pablo, CA
Client Contact: Charles Ching, Assistant City Manager
Client Address: 13831 San Pablo Ave., San Pablo
Client Phone: (510) 215-3031
Contact Email: CharlesC@SanPabloCA.gov
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Section 3: Scope of Work – Code Enforcement January 31, 2022
City of Pinole, CA
Code Enforcement, Plan Review, Inspection, and Chief Building Official
4LEAF has been working with the City of Pinole in several capacities including Plan Review,
Code Enforcement Programs, Inspections, and providing an Interim Chief Building Official.
These services assist the community in updating their construction to be in compliance with
the current codes, especially for residents who did not go through a formal permitting
process.
Housing Program – Code Enforcement
4LEAF is currently providing inspection and project administration support
services to residents of the City who have completed work without going
through a formal permitting process. Through strong organization and
effective communication, the community has been very receptive to getting
their properties up to the current codes and standards and avoiding life-safety
construction hazards to the community. Both our Inspectors are working
diligently to maintain a database of cases and track permitting progress on
properties that need inspections to verify their property meets current
residential health and safety code and the adopted California Building Codes.
Interim Chief Building Official
4LEAF provided the City with an Interim Chief Building Official. Lucas Chapman, CBO was with the City of Pinole
on behalf of 4LEAF for more than one year. Lucas routinely performed plan reviews and inspections on large
commercial and important City projects. Lucas also helped manage up to two Permit Technicians and one
Building Inspector.
CRW Permitting System Automation
4LEAF recently provided the City of Pinole with Administration assistance for the upgrades to their CRW
Permitting System. Our staff helped organize and administer workarounds to allow staff to successfully navigate
the permitting system, integrate with other departments, and interface with the community to process permits
in a reasonable time frame.
Building Inspection Services and Emergency Response Team
4LEAF provides all the inspection services for the City to include residential and commercial inspections for all
trades including Building, Mechanical, Electrical, and Plumbing. Our firm provides after hours and weekend
response to emergency life-safety situations due to fire, weather damage, or power loss to determine if the
residences were safe to resume occupancy.
Client Name: City of Pinole
Project Location: Pinole, CA
Client Contact: Tamara Miller, Public Works Director
Client Address: 2131 Pear St, Pinole, CA 94564
Client Phone: (510) 724-9010
Contact Email: TMiller@Ci.Pinole.CA.US
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QUALIFICATIONS TO PROVIDE
SECTION 3
CODE ENFORCEMENT, COMMUNITY
DEVELOPMENT, PUBLIC WORKS, &
FIRE SERVICES
to the
CITY OF ROLLING HILLS
SCOPE OF WORK
PLAN REVIEW
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Section 3: Scope of Work – Plan Review January 31, 2022
SECTION 3: SCOPE OF WORK – PLAN REVIEW
Plan Review Services
4LEAF will provide Plan Review for any type of structure to ensure compliance with all adopted codes, local
ordinances (including Tier 1 of Cal Green, if required) and State and federal laws that pertain to Building and
Safety, and for compliance with the adopted International Code Council (ICC) Building, Plumbing, Electrical,
Mechanical, National Fire Protection codes and standards, and the Accessibility and Noise and Energy
Conservation requirements as mandated by the State of California Title 24, State of California Water Efficient
Landscape Ordinance, the State of California Certified Access Specialist (CASp) compliance, and all other
applicable ordinances. The types of projects we provide these services for include Single-Family Dwellings, large
Multi-Family Mixed-Use Dwelling Units, Commercial, and Industrial.
Approach
We understand that the specific building plan review responsibilities will include, but are not limited to:
• Examining plans, drawings, specifications, computations documents, soils reports, and additional data;
• Ascertaining whether projects are in accordance with applicable building and fire codes, and City
ordinances, including but not limited to Title 24 and Title 25;
• Performing such reviews as structural, MEP, green building, fire and life safety, grading and drainage;
• Reviewing plans to ensure conformity to the required strengths, stresses, strains, loads, and stability as
per the applicable laws;
• Reviewing plans to ensure conformity with use and occupancy classification, general building heights
and areas, types of construction, fire resistance construction and protection systems, means of egress,
accessibility, structural design, soils and foundations; and masonry;
• Providing additional plan review services as requested by the City;
• Conducting all plan review at the City Department or at a site mutually agreed upon in writing and;
• Supplying all plan review staff with all code books and other basic professional references.
On- and Off-Site Review
4LEAF can supply Registered Professional Engineers to the City to work on-site performing structural plan review
and non-structural reviews at the jurisdiction’s discretion. Our experience includes checking for compliance with
the structural, life-safety, accessibility, plumbing, mechanical, electrical, fire, and local codes/ordinances.
Process Mapping
4LEAF aims to bring departmental processes together by identifying and
eliminating obstacles to streamline processes. Our subject-matter experts visit
each department within a jurisdiction to conduct an analysis of existing processes,
identify how best to streamline separate departmental processes to improve workflow, and provide guidance
and recommendations on an improved work plan. 4LEAF implementation staff work both on- and off-site during
this process and offer extensive training to existing municipal staff members on the use of a jurisdiction’s
preferred permitting software. We have a robust amount of experience with software that aids in the
implementation of process mapping, such as e-PlanSoft, TRACKiT, EnerGov, Accela, and iWorq.
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Section 3: Scope of Work – Plan Review January 31, 2022
Plan Review QA/AC Review Process
Task 1 – Project Tracking Set-up
The first step of our process will be to set up the project in our system to enable 4LEAF and the City of Rolling
Hills each to track the progress of the review. Our plan tracking procedures are designed to track each submittal
throughout the review process and maintain accurate and comprehensive records for each submittal.
Task 2 - Complete Submittal Review
Upon receiving the plans from the City, 4LEAF will triage (preliminary plan review performed by 4LEAF plan
review project lead) the submittal to verify that the submittal received is complete (i.e., all pertinent plans,
calculations, reports, and other related documents) in order that we can begin our review. If the submitted
package is incomplete, we will communicate with the City to discuss the deficient documents needed to proceed
with our review.
Task 3 - Plan Review Assignment
After the triage process is performed and a complete package is verified, the project will be assigned to the most
qualified Plans Examiner and a turnaround time will be established. We will log each application into our
database the same day the plans are received to assure that they are routed in a timely manner and to allow for
daily project tracking.
Task 4 - Plan Review
4LEAF will provide the project contact (Developer, Contractor, Architect, or Engineer) desired by the City of
Rolling Hills with a list of any items needing correction and clarification to comply with applicable building codes,
ordinances, and regulations. A correction list will be created based on the missing codes and ordinances.
Task 5 - Quality Control
Prior to submitting the plan review correction list to the City, the designated plan review project lead will review
the correction list for adherence to applicable codes and ordinances as well as for accuracy and completeness.
After completion of our quality control review a correction list will be e-mailed to a designated staff member at
the City of Rolling Hills or as directed by the City. The correction list and a 4LEAF transmittal form will include the
following information: a description of the work, type of construction, occupancy group, square footage,
number of floors, and sprinkler requirements.
Task 6 - Plan Review Rechecks
Plans received for rechecks will be reviewed for conformance. Our goal is to actively work with the designers to
resolve all unresolved issues after our second review. If it appears that there are complicated issues that might
cause a project to go beyond our second review, we will communicate directly with the designer to resolve
these concerns.
Task 7 - Project Approval
Once the final plan reviews are completed and ready for approval, 4LEAF will organize the plans and supporting
documents per the City of Rolling Hills processing requirements and return them to the City, along with our
letter of completion.
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Section 3: Scope of Work – Plan Review January 31, 2022
4LEAF’s EZPlan Review
EZPlan Review is our in-house tracking software that
acts as a communication tool between 4LEAF and
the jurisdictions we work with. The use of EZPlan
makes communication easy. This web portal allows
users visualize project due dates, notes, and status
updates so that projects can be followed from start
to finish. Additionally, 4LEAF provides electronically
stamped and uploaded copies of approved project
plans, a value which saves clients time and
resources. With the use of EZPlan, 4LEAF hopes to
provide a level of ease and transparency during the
off-site plan review process.
Document Control
When plans and documents are received for review, 4LEAF’s Plan Review Manager and Document Control
Technician analyze the project, creates a job number, and completes a Job Setup Sheet. This form highlights
both the jurisdiction, applicable contact information, and all project specific design criteria and notes. Jobs are
then transmitted through 4LEAF’s easily accessed EZPlan Review Portal which tracks initial and subsequent
reviews and is open for view by the client. The City and their customers can view 4LEAF’s plan review control log
through 4LEAF’s EZPlan Review Portal.
Plans then get distributed for review to a 4LEAF team
consisting of Plan Review Engineers, Architect (a licensed state
professional) and/or an ICC Certified Plans Examiner, as
applicable. Our staff then performs his or her function of
analyzing the plans and documentation for effective
conformance to the state codes, referenced construction
standards, and City amendments. 4LEAF’s code review
methodology is “The Effective Use of the Codes” reinforced
through proprietary and jurisdictional checklists. When
complete, the Plan Review Manager overviews the project for
quality control purposes and forwards comments or approvals
to the client’s pre-designated contacts.
Off-Site Electronic Plan Review
Digital plan review allows 4LEAF the ability to review, markup and transport plans of any size electronically. We
strongly encourage this service for our clients. This process delivers a high degree of cost effectiveness, time
efficiency and a “green” and environmentally friendly system. Through our strong focus on utilizing this digital
capability, we offer full access to all 4LEAF engineers and plans examiners company-wide, from any of our office
locations. A protected online portal will be established to allow property owners, contractors, developers,
businesses, designers, and stakeholders to submit plans electronically for review. Access to the online portal will
be given to City staff for immediate access to information regarding project status during the review process.
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Section 3: Scope of Work – Plan Review January 31, 2022
4LEAF has successfully implemented and used Bluebeam for electronic review of files to help eliminate the use
of paper and take the plan review workflow to a whole new level. 4LEAF’s offices are equipped with large scale
monitors for easy review of plans. Bluebeam Revu combines powerful PDF editing, markup, and collaboration
technology with reliable file creation. Bluebeam integrates flawlessly with our Green Line approach for
electronic and timely turnarounds resulting in permit issuance within 5-7 business days.
Additional Technologies
Having served more than 400 jurisdictions, 4LEAF and our staff are knowledgeable and have experience working
with a variety of different technologies for Electronic Plan Review, Permit Tracking, and Building Inspections.
4LEAF’s experience with tracking technologies includes, but is not limited to:
Structural Only Review
Upon request, 4LEAF will perform “structural only” reviews for the City. 4LEAF can communicate directly with
the designers via email, in-person meetings, and through our EZPlan Review system. 4LEAF prefers PDF files for
“structural only” reviews as they allow several Structural Engineers to review plans together should there be
design-related questions. The majority of 4LEAF’s plan review engineers have a design background and work
well with project designers.
Certified Access Specialist (CASp)
4LEAF has 16 Certified Access Specialists on staff. We have performed CASp inspections, plan review projects,
and have consulted on numerous construction projects for accessibility questions and advice.
CASp Inspector Certification No. Expiration
Scott Wungluck CASp-560 4/29/2023
Jerry Thome CASp-104 9/14/2024
Mike Anderson, P.E. CASp-328 9/22/2024
David Rashe, CBO CASp-213 6/23/2022
Sareh Deyhimi, P.E. CASp-876 3/13/2022
Brent Hipsher CASp-422 4/12/2024
William Holl, AIA CASp-509 12/6/2023
Scott Johnson, S.E. CASp-530 1/2/2023
Kevin Brenton CASp-964 8/4/2024
Doug Martin CASp-937 4/2/2023
Evon Ballash CASp-803 12/4/2023
Sivaji Muggari CASp-969 7/30/2024
Lorena Soules CASp-833 7/10/2024
Steven Raney CASp-519 12/10/2022
James Wiatrak CASp-789 8/9/2023
Don Folsom CASp-203 4/15/2022
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Section 3: Scope of Work – Plan Review January 31, 2022
Plan Review Personnel
4LEAF has 60+ plan check personnel that includes Registered Professional Engineers, Licensed Architects,
Certified Access Specialists, and ICC Certified personnel dedicated to performing plan review services to our
municipal clientele. Should duplicate names appear in our competitor’s submittals, we are prepared to show
payroll records to ensure you that all names listed in this proposal are employees of 4LEAF.
Plans Examiners Registrations & Certifications
Melissa Mennucci, S.E. Registered Structural Engineer
Albert Kong, S.E. Registered Structural Engineer
Farheen Sultana, S.E. Registered Structural Engineer
Beng Low, M.E., S.E. Registered Structural and Mechanical Engineer
Mike Anderson, P.E., CASp Registered Professional Engineer & CASp
David Chung, P.E. Registered Professional Engineer
Kathy Bucciarelli, P.E. Registered Professional Engineer & 2 ICC Certifications
Davison Chanda, PE Registered Professional Engineer
Ana Akin, P.E. Registered Professional Engineer & 2 ICC Certifications
Joseph Nicolas, P.E. Registered Professional Engineer
Melissa Dubovik, P.E. Registered Professional Engineer
Stefanie Hionis, P.E. Registered Professional Engineer
Anastasios Hionis, P.E., M.E., E.E. Registered Professional Engineer
Sareh Deyhimi, P.E. Registered Professional Engineer & 1 ICC Certification
Scott Martin, P.E. Registered Professional Engineer
Liberty Jensen, P.E. Registered Professional Engineer
Yousef Marmosh, P.E., M.E. Registered Professional Engineer
Keith Long, AIA Registered Architect
Sandeep Ojha Degreed Engineer
Youssef Abdou Degreed Engineer
David Rashé, CBO, CASp Certified Building Official, CASp, & 11 ICC Certifications
Peter Oliver, CASp CASp & ICC Certified Plans Examiner
Joseph Espinoza, CBO, MCP ICC Certified Plans Examiner & 8 ICC Certifications
Madhavi Latha Degreed Engineer & ICC Certified Plans Examiner
Sivaji Muggari ICC Certified Plans Examiner
Gene Ferrero ICC Certified Plans Examiner
Lisa O’Malley ICC Certified Plans Examiner
Ingeborg Vriend ICC Certified Plans Examiner
James Johnson ICC Certified Plans Examiner
Eriselda Nachy ICC Certified Plans Examiner
More than 20 additional Plans Examiners
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Section 3: Scope of Work – Plan Review January 31, 2022
Project Experience
City of Indian Wells
Building Plan Review Services
4LEAF provides the City of Indian Wells third party plan check services, including electronic plan
review, for the City’s Building and Safety Division in the Community Development Department.
4LEAF works with the Building Official and staff to review plans and documents for code
compliance.
4LEAF provides highly qualified plan check professionals who work under the
supervision of an ICC Certified Plans Examiner or Licensed Professional
Engineer (P.E.) to provide efficient, accurate and timely plan checks services
with sufficient staffing to meet the City’s needs. All 4LEAF staff have previous
experience working for cities, are customer-service oriented, and have
experience successfully managing multiple tasks, assignments, and
responsibilities.
4LEAF reviews structural, life safety, accessibility, plumbing, electrical, mechanical, energy compliance, and
building code standards to ensure compliance with the adopted model codes as amended and municipal codes
of the City of Indian Wells. All changes/corrections are identified, documented, and addressed prior to approval.
Approved plans are stamped and signed as approved once they meet all requirements.
Services include:
• Provide highly qualified plan check professionals who will work under the supervision of an ICC Certified
Plans Examiner or Licensed Professional Engineer.
• Provide efficient, accurate, and timely plan check services with sufficient staff to meet the City’s needs.
• Provide staff with previous experience working for cities, be customer-service oriented, and have
experience successfully managing multiple tasks, assignments, and responsibilities.
• Have the capability to conduct electronic plan review.
• Commercial and residential building plan checks will be performed by 4LEAF, as well as all plumbing,
electrical, mechanical, and related plans submitted to the City by private developers or other applicable
government agencies for construction and reconstruction projects.
• Check plans for compliance with California Building Codes and all applicable codes and statues.
• All changes/corrections will be identified, documented, and addressed prior to approval.
• Stamp and sign approved plans once they meet all requirements.
• Provide transmittal of documents and plans to and from off-site facilities and City Hall, review plans, and
communicate with applicants, architects, Engineers, Designers, Owner or Agent to facilitate a quality
and timely review of construction documents.
Agency Name: City of Indian Wells
Project Dates: 2020 - Present
Client Contact: Craig DeGroot, CBO, Building Official
Client Telephone: (760) 776-0230
Client Address: 44-950 Eldorado Drive, Indian Wells, California 92210
Contact Email: CDeGroot@IndianWells.com
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Section 3: Scope of Work – Plan Review January 31, 2022
City of Signal Hill
Plan Review and Staff Augmentation Services
4LEAF has provides the City of Signal Hill with two types of comprehensive services to support
the Community Development Department since 2019. Services include:
• Professional Contract Staffing: 4LEAF provides the following on-site staff to the City’s
Community Development Department: Building Official, Structural Plan Check Engineer,
Plan Check Engineer, Plans Examiner, Senio r and Combination Building Inspectors,
Permit Technician, Oil Field Services Coordinator, Code Enforcement Officers, and clerical
staff.
• Professional Contract Plan Check Services: 4LEAF staff members
perform plan check review and provide corrections for requested
Building, Plumbing, Electrical, and Mechanical plans for commercial and
residential construction for reconstruction projects consistent with
California Building Code and the City’s Municipal Code.
Agency Name: City of Signal Hill
Project Dates: 2019 - Present
Client Contact: Colleen Doan, Planning Manager
Client Telephone: (562) 989-7344
Client Address: 2175 Cherry Avenue, Signal Hill, CA 90755
Contact Email: CDoan@CityofSignalHill.org
County of Ventura, CA
Plan Review and Fire Recovery Services
4LEAF is currently under contract with the County of Ventura to provide as-needed plan review
services for the construction plans/drawings and related documents to ensure substantial
compliance with the Applicable State and local codes, including the State Building, Energy, and
Green Building Code. In addition, 4LEAF has been tasked with expedited plan reviews as a result
of the Fire Recovery effort from the 2017 Thomas Fire.
Agency Name: County of Ventura Resource Management Agency
Project Dates: 2018 - Present
Client Contact: David Hansen, East County District Manager
Client Telephone: (805) 582-8037
Client Address: 501 Poli Street, Public Counter, Room 117, Ventura, CA
93002
Contact Email: David.Hansen@Ventura.org
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J A N U A R Y 3 1 , 2 0 2 2
QUALIFICATIONS TO PROVIDE
SECTION 3
CODE ENFORCEMENT, COMMUNITY
DEVELOPMENT, PUBLIC WORKS, &
FIRE SERVICES
to the
CITY OF ROLLING HILLS
SCOPE OF WORK
INSPECTION
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Section 3: Scope of Work – Inspection January 31, 2022
SECTION 3: SCOPE OF WORK – INSPECTION
Inspection Services
4LEAF maintains the largest database of qualified ICC-certified inspectors of varied qualifications. Inspectors
range from current full-time inspection staff, idle staff (temporarily between assignments), and pre-qualified
staff (including inspectors who are available subject to client demand). Below is a snapshot of our on-call
database that we utilize for all our clients for as-needed staffing requests. This database allows us to enter and
visualize client staff needs as they come in. Each jurisdiction we work with has their own page dedicated to staff
augmentation where our back-end staff and project managers work together to make the best placement
possible in the shortest amount of time. We can provide interim or full-time inspectors same-day or within one
business day.
Periodic Inspection Services Available Next Day
4LEAF can fulfill inspection requests immediately upon request including same day. Our firm has a wealth of
local and available inspectors ready to serve the City. In addition, we have a proven track record of providing
services to many different Building Departments.
Part-Time Inspection Services Available Next Day
4LEAF can provide the City with part-time inspectors upon request. We can provide part-time staff within 24
hours of request for any duration of time. Our Project Manager will work closely with the City to identify the
right personnel and determine the appropriate work schedule.
Full-Time Inspection Services Available Two Days or Less
4LEAF can provide full-time inspectors upon request. We provide this service regularly to many clients
throughout the country.
Project Specific Inspection Services Available Two Days or Less
4LEAF is often tasked with providing inspection services to large projects on behalf of municipalities. These
projects use a separate City account which is distributed to 4LEAF using a separate invoice and contract number.
This is particularly helpful to fast paced projects looking for continuous inspections over a short period of time.
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Section 3: Scope of Work – Inspection January 31, 2022
Inspection Personnel
4LEAF will provide inspectors to perform inspections on permitted projects at each necessary point of progress,
verifying compliance with the approved plans. 4LEAF inspectors possess current ICC certifications and/or other
equivalent certifications that are acceptable to the City. 4LEAF can also provide Building Inspectors that
specialize in ADA for disabled access inspections as needed. We will provide inspector qualifications to the City’s
Building Official or other designated City staff member for acceptance prior to assignment of duties.
Below is a quick look into 4LEAF’s on-call inspector list, which is made of qualified and quality team members
who are ready and able to take on the City’s projects. As you can see from this limited sample, we have an
inspection team with years of experience and varying certifications.
Inspectors Certifications
Christopher Fowler, CBO, OSHPD A Certified Building Official, OSHPD A, & 25 ICC Certifications
Jeff Rocca 33 ICC Certifications
Jane Alexander, CBO Certified Building Official & 21 ICC Certifications
Rory Shortreed, OSHPD A OSHPD A & ICC Commercial Building Inspector
Martin Scott, OSHPD A, DSA 1 OSHPD A, DSA 1 Certification, ICC Commercial Building Inspector
Mike Leontiades, CBO Certified Building Official & 9 ICC Certifications
Michael Renner, CBO 11 ICC Certifications
Lucas Chapman, CBO Certified Building Official & 11 ICC Certifications
Dave Brakebill 13 ICC Certifications
Ed O’Reilly, CBO Certified Building Official & 10 ICC Certifications
Jerry Thome, CBO, CASp Certified Building Official, CASp, & 9 ICC Certifications
Brad Fields MCP, 33 ICC Certifications
Jerry Brown 8 ICC Certifications
Wladyslaw Grobelny 8 ICC Certifications
David Rashé, CBO, CASp Certified Building Official, CASp, & 11 ICC Certifications
Brent Hipsher, CBO, CASp Certified Building Official, CASp, & 6 ICC Certifications
Zachary Karver 10 ICC Certifications
Marcus Johnson 7 ICC Certifications
Chris Rose 6 ICC Certifications
John Kuehl, CBO 6 ICC Certifications
Chris Pallares 5 ICC Certifications
Andrei Oustinov 5 ICC Certifications
Tim Orbea 5 ICC Certifications
Greg Adams, CBO Certified Building Official & 4 ICC Certifications
Chuck Venook 3 ICC Certifications
Dave McGee 12 ICC Certifications
Greg Johnson Certified Building Official, 2 ICC Certifications
Eric Simonson 5 ICC Certifications
More than 100 additional ICC Certified Inspectors
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Section 3: Scope of Work – Inspection January 31, 2022
Project Experience
Apple Campus 2 – City of Cupertino, CA
Building and Fire Plan Review and Inspection Services
4LEAF provided the Building, Fire, and Public Works Department
Inspection services on the largest private commercial construction project
in the country. 4LEAF was tasked with mobilizing a project team of more
than 20 Building, Fire, and public Works Inspectors, Permitting Specialists
Staff, and Engineering team for this more than $6 Billion project. Our firm
was responsible for coordinating the inspections in relation to the City’s
permits and ultimately packaging milestones of the project for occupancy approval from the City’s Chief Building
Official. This project includes several different buildings on the Campus to include:
Inspection Services
• Main Building – The Main Building accommodates up to 12,000
employees and is 2.8 million s.f. Campus amenities will include a striking
restaurant within the Main Building and 2,300 spaces of below grade
parking.
• Corporate Fitness Center – Approximately 100,000 s.f.
• Corporate Auditorium – Approximately 120,000 s.f. and holds up to
1,000 people.
• North and South Parking Structures – Two above-grade parking
structures of approximately 6,000 spaces.
• Central Utility Plant – Integrated parking structure and serves all
buildings on the Main Building site.
• Phase 2 Research and Development Buildings – 600,000 s.f. of office, research, and development and two
separate above ground parking garages.
Plan Review Services
• North and South Parking Structures – 4LEAF reviewed the above grade
Parking Garages (2) for the Apple Campus 2. Our team performed
Structural, Architectural, Fire-Life-Safety, Mechanical, Electrical, and
Plumbing inspections. The two 3-story garages are 300,000 s.f. structures
which include Photovoltaic Array on the rooftops. The garages are
connected by bridges and a spine ramp.
Client Name: City of Cupertino
Project Location: Cupertino, CA
Client Contact: Albert Salvador, PE, CBO
Client Address: 10300 Torre Ave. / Cupertino, CA 95014
Client Phone: (408) 777-3328
Completion Date: 2018
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Section 3: Scope of Work – Inspection January 31, 2022
City of Sand City, CA
Inspection and Plan Review Services
4LEAF was selected as the sole provider of Plan Review and Inspection Services for three major
developments to be constructed over the next five years. 4LEAF will provide continuous inspection
services and plan review for each project which will utilize 4LEAF’s internal management system
EZPlan Review and GoFormz.
South of Tioga
The project consists of a mixed-use (residential and commercial)
development project on an approximate 10.64 acre site bounded by
Tioga Avenue to the northeast, California Avenue to the southeast, East
Avenue to the southwest, and the Merle Street right-of-way to the
northwest. This project includes 356 multi-family residential units, 216
hotel units, and a restaurant. There will also be a surface parking lot as
well as a multi-story parking garage. The project will merge existing lots,
abandon existing public rights-of-way, creates six new parcels (HI, HIA, H2, H2A, R-1, and R-2), relocates an
existing wastewater lift station, dedicates additional right-of-way to, or relocation of, existing streets, and
dedicates right of-way for new public streets. The project was separated into five (5) separate components:
1. Demolition of multiple buildings on approximately 41 existing parcels.
2. Completion of new public streets and rights-of-way, utility and infrastructure installation, and
preparation of development pads on each of the projects newly created parcels.
3. Construction of a four-story wood frame building consisting of a 216-room Hotel and restaurant
with associated parking adjacent to the building.
4. Construction of 7-story multi-family residential structure consisting of 125-unit.
5. Construction of 7-story multi-family residential structure consisting of 231-units with an
associated 4-story concrete parking garage.
Eco Resort
The project, which will take ~3 years to complete, will be a mixed-use
development of 184 hotel rooms, 92 hotel condominium units, 92 residential
condominiums, full-service spa, two restaurants, and conference space. The
project site sits on what was once one of the largest sand mines in the US and
will be designed using smart building technologies including alternative
energy systems, a graywater system, daylighting, green roofs, and living walls
that together reduce carbon emissions by 50% and cut utility costs.
Client Name: City of Sand City
Project Location: Sand City, CA
Client Contact: Aaron Blair, City Manager
Client Address: 1 Pendergrass Way, Sand City, CA 93955
Client Telephone: (831) 394-3054, ext. 212
Contact Email: Aaron@SandCityCA.org
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Section 3: Scope of Work – Inspection January 31, 2022
County of Los Angeles
On-Call Building Inspection Services
4LEAF provides Los Angeles County (County), within 48 hours of notification, qualified personnel for
on-call building and safety inspection, permit technician, and related services.
4LEAF provides the County with inspection services that consist of
combination building inspection services, code enforcement/property
rehabilitation services, and business license clearances. Combination
building inspection services provided during the construction phase of
various private and County improvement projects. Code
enforcement/property rehabilitation services will be performed through
inspection of properties, filing notices and complaints against violators of
County building laws, documenting, and preparing violation cases for the
District Attorney’s office and/or County Counsel, testifying in court, and public nuisance abatement utilizing
specified County procedures and policies. Business license clearances will be conducted on an on-call basis.
Personnel may be required to inspect and report to sites located throughout Los Angeles County. Personnel will
also be expected to review electronic/digital plans and documents as directed by the County.
Personnel report to the local Building and Safety office and perform services from the opening to closing of the
business day, or completion of assigned inspections, as directed by the County. 4LEAF provides all labor,
materials, transportation, and equipment necessary for personnel to perform these services throughout Los
Angeles County. Equipment includes, but is not limited to: business cards, email-enabled smart phones or
equivalent, digital cameras, and electronic portable devices such as notebook computers, tablets, or any other
additional devices as determined by the County. The equipment shall be of a type acceptable by the County.
Materials shall include, but are not limited to, all necessary code books and reference materials.
Staff requested by the County includes:
• Permit Technician
• Building Inspector
• Building Inspector + CASP
• Building Inspector (prevailing wage)
• Senior Building Inspector
• Senior Building Inspector + CASP
• Senior Building Inspector (prevailing wage)
• Property Rehabilitation/Code Enforcement Inspector
• Document Control Specialist
• Mainframe Programmer
Agency Name: Los Angeles County Public Works
Project Dates: 2019 - Present
Client Contact: Justin Soo Hoo, P.E.
Client Telephone: (626) 485-5100
Client Address: 900 S. Fremont Ave., Alhambra, CA 91803
Contact Email: JSooHoo@DPW.LACounty.gov
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Section 3: Scope of Work – Inspection January 31, 2022
City of Hemet
Building Inspection, Plan Review, and Permit Technician Services
4LEAF provides plan review, field inspection, and permit technician services as needed on an on-call
basis during peak workloads or from an unforeseen absence of City personnel to the City of Hemet’s
Department of Building and Safety.
4LEAF performs a review of submittal documents (plans, specifications,
engineering calculations, soils, investigation reports, etc.) to assess compliance
with the regulations contained in the various building code applicable to City
facilities by policy and law. For each plan check review 4LEAF develops a
comprehensive "Building Code Plan Check Report" of items found at variance
with applicable codes. This report is presented in letter and electronic format.
Services provided by 4LEAF includes:
• Provide plan review, field inspection, and permit technician services as needed on an on-call basis during
peak workloads or from an unforeseen absence of City personnel.
• Performance of plan checking and inspection services in a diligent and professional manner in
accordance with standard practice for such services.
• Performance of plan checking and inspection services at the Plan Checker’s own office, at project sites,
or in the City of Hemet offices as needed.
• Provide electronic plan review services as needed.
• Performing an independent evaluation of the applicant’s estimate of value of construction project and
immediately informing the Building Official or designee if there is a discrepancy between the applicant’s
estimate and the City’s or industry standards and practices.
• Interfacing with permits applicants or their representatives to clarify plan check comments as required.
• Signing all approved plans as the “plans examiner of record” in accordance with standard Building
Department practice.
• Meeting with City representatives and/or permit applicants or their representatives to review
requirements of governing codes for projects in preliminary design or working drawing stages.
• Performing qualified building, combination and other trade inspections on an as needed, assigned or
regular basis on residential, commercial and industrial projects and perform permit counter work as
needed.
• Entering plan check comments and inspection results into the City’s permitting software system.
• Provide all vehicles, fuel, maintenance, and other equipment necessary for inspectors to carry out their
duties.
• Provide fixture counts on a City of Hemet provided form for all electrical, mechanical, and plumbing
fixtures and advise the City of subsequent plan reviews would increase substantially the fixture count.
• Pick-up and delivery of plans from the City of Hemet offices on all business days the 8 City operates, not
at an expense to the City of Hemet.
Agency Name: City of Hemet
Project Dates: 2019 - Present
Client Contact: Sara Retmier, CBO, Building Official
Client Telephone: (951) 634-1575
Client Address: 445 E. Florida Avenue, Hemet, CA 92543
Contact Email: SRetmier@CityofHemet.org
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City of Victorville
Fire Inspection and Inspection Services
4LEAF is currently administering a complete Fire Prevention Bureau. We are providing on- and
off-site plan review, annual, sprinkler, OSHPD, alarm, and state mandated inspections. 4LEAF
presently staffs five positions including Fire Inspectors and a Fire Marshal and ensures that all
project deadlines are delivered as per the City’s contract.
Scopes of work include but are not limited to:
• Provide a California certified Fire Marshal to perform fire investigations, public education and other
Community Risk Reduction (CRR) programs.
• Provide a minimum of one (1) California certified Fire Prevention Officer at the City during regular
business hours to meet with the public, review fire plans and conduct fire inspections.
• Plan review for compliance with the California Fire Code, as amended and adopted by the State of
California (Title 24, Part 9 of the California Fire Code) and the City of Victorville requirements.
• Plan review for compliance with the National Fire Codes as published by the National Fire Protection
Association (NFPA), as adopted and referenced by the State of California (Title 24, Part 2 of the
California Building Code; Title 24, Part 9 of the California Fire Code) and the City of Victorville
requirements.
• Plan review for compliance with applicable provisions relating to fire alarm systems of the National
Electrical Code as published by the National Fire Protection Association (NFPA), as adopted and
amended by the State of California (Title 24, Part 3 of the California Electrical Code.)
• Inspections of all new structures and modifications to existing structures for compliance with all State
and Local requirements as prescribed by the California Building Code; California Fire Code; and City of
Victorville requirements.
• Inspections of fixed fire suppression systems to confirm installation complies with the approved
plans; State requirements; local requirements and manufacturer’s specifications.
• Inspections of fire sprinkler systems to confirm installation complies with the approved plans; State
requirements; local requirements and manufacturer’s specifications.
• Inspections of fire alarm systems to confirm installation complies with the approved plans; State
requirements; local requirements and manufacturer’s specifications.
• Support office staff and provide counter service, respond to questions, return phone calls and emails,
input correction notices and case-related comments into the City’s permitting software system
(EnerGov); file and/or scan documents following field inspections.
4LEAF continually communicates with the City and as a 24/7 operation, there is always someone available to
address questions, needs, or provide staff with a quick turnaround.
Agency Name: City of Victorville
Project Dates: 2019 - Present
Client Contact: Kevin Collins, C.B.O., C.F.M., Building and Fire Official
Client Telephone: (760) 646-0131
Client Address: 14343 Civic Drive, Victorville, CA 92393
Contact Email: KCollins@VictorvilleCA.gov
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City of Hollister, CA
Plan Review, Permit Technician, and Inspection Services
4LEAF has been providing full Building Department Services to the City of Hollister since 2012.
Currently, 4LEAF has four full-time employees at the City who perform Building Official,
Building Plan Check, Building Permit Issuance, and combination Building Inspection services as
would be expected as a standard function of a Building Department. 4LEAF also provides off-
site Plan Check and Fire Plan Check services.
Services provided to the City include:
• Combination inspections to verify with City of Hollister’s latest
adopted and amended Title 24 California Building Codes, parts, 2,3, 4,
6, 8, and 12 covering structural, fire, life-safety, disables access, energy
conversion, plumbing mechanical and electrical installations.
• Off-site plan review. 4LEAF’s off-site plan review team completes
residential and commercial plan reviews on any projects not performed by on-site personnel. Plans include
an initial review and subsequent rechecks. All pick-up or shipping expenses are covered by 4LEAF. All initial
plan reviews for residential, commercial, and large commercial are completed within (10) working days of
submittal. Subsequent reviews are completed within (5) working days of the resubmittal.
• Preparation of all building permits and related paperwork to be submitted to the City for collection of
permit fees.
• Collection of all fees for building inspection and review services at Building Department office and submits
to the City’s Finance Department all received payments by the close of each business day.
• All inspections completed within one (1) working day of request by a permit holder for any work which
requires a building permit.
• Certification in writing that each inspection performed and authorized as complete, conforms to all
applicable local, State, and federal building codes, ordinances, regulations and requirements, and that the
work is in conformity with applicable approved plans and specifications.
• Fire plan checks of alarm permits, fire sprinkler systems, hood system, and underground storage tanks for
compliance with all applicable, local, state, and federal codes. Provides all approved plans to the City fire
department to make inspections. Collects fees for fire plan checks, fire permits and fire inspections.
Agency Name: City of Hollister
Contact Name: Brett Miller, City Manager
Contact Telephone: Office: (831) 636-4300
Contact Email: Brett.Miller@CityofHollister.ca.gov
Employees: Currently approximately seven (7) 4LEAF employees
Services: Plan Review, Permit Technicians, and Building Inspection
Date of Service: 2012 - Present
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J A N U A R Y 3 1 , 2 0 2 2
QUALIFICATIONS TO PROVIDE
SECTION 3
CODE ENFORCEMENT, COMMUNITY
DEVELOPMENT, PUBLIC WORKS, &
FIRE SERVICES
to the
CITY OF ROLLING HILLS
SCOPE OF WORK
PUBLIC WORKS
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SECTION 3: SCOPE OF WORK – PUBLIC WORKS
Our team developed its project and construction management project approaches from years of field experience
providing the overall administration of the construction process. 4LEAF fully understands the construction
process, works proactively to identify problems early, and mitigates each risk before it affects the project
performance goals. The following work plan details our team’s construction management and inspection
approach to achieve the City’s projected goals.
Construction Management
PRE-CONSTRUCTION
Constructability reviews and alternative construction methods
allow for cost and schedule savings. Upon receiving a notice-to-
proceed (NTP), our team will conduct a thorough
constructability review that will focus on anticipating issues in
the field and resolving them through fast and flexible problem
solving. This approach will result in timely completion of the
work, claims avoidance, and reduction of public inconvenience.
Within a week after the review is complete, our CM team will
meet with the City and design team to discuss any comments. To mitigate risks, our team will perform a
preconstruction job walk and identify additional work items. The team will confirm project quantities and
actively monitor removal, rehab, and/or replacement.
Our team will schedule, coordinate, and conduct a pre-construction conference with the City, Contractor, design
engineer, utilities, and other stakeholders. An agenda will then be prepared in advance to notify attendees of key
items for discussion. At the pre-construction meeting, we will discuss special contract and/or concerns, and
establish the protocol to be used throughout the project. The meeting will highlight the contractor’s
responsibility for items such as order of work, permit and environmental agreements, safety and access, progress
pay requests, labor compliance, submittals, RFIs, CCOs, quality control, materials certification, schedule updates,
and weekly meetings. We will review the baseline schedule and verify that it meets all the required information
prior to issuing the NTP to the contractor.
SCHEDULING
Our team will maintain a master project schedule to include all
completed and scheduled work. We will provide updates on
anticipated closure, detours, etc. The team will also provide
updates to the City on construction progress and any other
pertinent project information through monthly progress reports.
This update will show current conditions and revisions required
by actual progress.
The monthly progress billing will be tied to the construction schedule. Work activities and material deliveries will
be assigned the correct completion percentage by the Contractor. This will be reviewed by the Construction
Inspector and discrepancies will be addressed. If necessary, the Contractor will revise and resubmit the schedule
of values. This process ensures the Owner is accurately billed for the completed work monthly. We will approve
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the monthly construction schedule, including activity sequences/durations, schedule of submittals, and schedule
of delivery for products with long lead-time.
PROJECT IMPACTS
We will work proactively to eliminate or reduce project impacts from change orders by providing first-line
management of CCO administration including review and evaluation of CCO requests; independent estimates;
project mitigation such as possible alternatives and negotiation as the City’s advocate; written approval from the
City’s Construction Manager prior to approval of any extra work; investigation and inspection of site conditions
that differ from those described in the contract documents; schedule impact and analysis and verification;
recommendations to the project Owner on acceptance; impact mitigation; review of submittals in support, and
recommendation for resolution, of claims and disputes; and verification of costs.
REVIEWS
The Construction Manager will perform on-going review throughout the project to avoid any potential claims. If
claims arise, the Construction Manager will work with the City and Contractor to find the best solution to resolve
any claims in a timely manner. The Construction Manager and Inspection staff bring a detailed understanding of
the City’s processes for administering CCOs per the City’s standards & procedures. We will work closely under
the direction of the City’s Construction Manager with the contractor to verify that change orders are processed
and executed promptly by the contract documents and City’s procedures. Inspectors will verify all work
performed under time and materials, including equipment, contractor crew, and field measurements quantities.
The Construction Manager will perform a review and recommendation for any contractor change orders.
STATUS UPDATES
The Team will provide a monthly status update on the project construction budget, indicating actual costs for
completed activities and work in progress. We will also include estimated costs for uncompleted work. This
monthly report will identify variances between actual and budgeted or estimated costs and shall advise the City if
any actual construction costs have exceeded or will exceed the project construction budget for the entire project
or any project component. We will work closely with the contractor to ensure any issues are properly
documented and corrected. We will review the engineer’s estimate for accuracy.
The project budget will be closely reviewed and monitored, and the team will communicate any anticipated
changes to the City. Strict compliance with the original scope of work and initial construction cost budget can be
achieved through continuous, and timely communications with City staff. Our key members are immediately
available and committed to fully staffing the project through completion to provide a quality project delivered on
time and within budget. We will anticipate staffing needs and adjust our staffing as project needs change. Our
Construction Manager will regularly evaluate construction management staffing to ensure resources are where
they are most effective.
COST MANAGEMENT
Our team will track the value of the completed work to ensure
accurate and detailed monthly progress billing by the Contractor and
will proactively manage the change order process. Inspectors will
verify all work performed under time and materials, including
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equipment, contractor crew, and field measurements quantities. We will oversee all authorized work performed
under unit costs and additional work performed based on actual costs of labor and materials of a force account.
PROGRESS MEETINGS
The construction management team will hold weekly construction/progress meetings with the contractor, City,
and stakeholders to discuss current construction activities, contract issues, progress, procedures, problems,
change orders (COs), submittals, request for information (RFIs), deficiencies, and go over the “look ahead”
schedule for upcoming work.
PROJECT CLOSEOUT
We will prepare a final report detailing the work completed, costs, changes,
warranties, and documentation provided to the City. All project documents will be
delivered to the City at Project completion. The report will also include a section
on future suggestions and lessons learned. Our Construction Manager will take a
proactive approach at processing close-out documentation including completion
of final punch list items, guarantees/warranties, as-built plans, commissioning,
subcontractor liens, retention, and final acceptance/certificates of completion,
orderly transfer of key records and documents, resolution of outstanding issues,
final payment preparation and processing along with final acceptance or record
drawings. We will schedule and oversee the warranty repair requests within the
one-year warranty. We will determine if any defects or imperfections are warranty
issues. Upon completion of the project, we will provide the City with both hard
and electronic copies of project documentation.
Inspection Services
Our team will make on-site inspections to check the quality and quantity of the work performed by all trades
and guard the City against defects and deficiencies in the work by the Contractor. As necessary, our team will
inspect construction means, methods, techniques, and sequences to evaluate the Contractor's compliance with
the intent of the construction documents and recommend necessary remedial action to the Contractor.
REPORTING
Our team of proposed Engineers and Inspectors have the knowledge,
skill, and experience to inspect all the anticipated construction
operations for this contract. Throughout the project, our inspectors will
review contract documents, plans, and permits. Inspectors will monitor
and enforce construction noticing requirements. The inspectors will use
their expertise to provide field conflict resolutions. The inspectors’
primary duties will be to inspect and verify all work in place meets the
requirements of the contract plans and specifications, traffic control
plans, shop drawings, COs, and O&M manuals as well as maintenance of
project documentation.
We will verify that all work conforms with the requirements and identify any issues of non-compliance with the
applicable codes. Inspectors will meet with the project design team, City’s consultants, and City staff to work out
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any problems and resolve issues quickly and efficiently. The team will make recommendations to the City for any
required special inspection or testing not in compliance with the provisions of the contract documents.
The proposed staff will complete daily reports and progress reports for the City. Daily reports will include
equipment, crews/personnel, weather, contractor’s work on the site, work accomplished, problems
encountered, and photos (before, during and after construction).
Reports will be accessible by City staff to ensure that the City is
informed of the project progress and will be submitted weekly. The
Team will provide digital photos and/or video documentation prior to
work, with work in progress, and upon acceptance of work. The
complete set of photographs/video will be submitted to the City at the
completion of the project. A monthly progress report will include an
overview of work accomplished during the previous month, an overview
of work to be accomplished the following month, an updated schedule
(based on the Contractor’s schedule of values), a list of problem areas, if any, and proposed corrective actions,
and a bar graph comparing the monthly and cumulative invoiced amounts with the total authorized CM budget.
We will prepare and send a weekly statement of working days, days remaining, and rainy days to the Contractor.
We will coordinate with the Contractor and the City when the work is ready for final inspection. We will conduct
a final inspection/walk-through including City staff, Contractor, maintenance/service personnel, and project
architect/design consultant. We will also review and process the release of retention. We will obtain evidence of
certification of the release of all liens and stop notices. We will obtain certification of delivery of record drawings
to the City and design engineer. We will advise the City when the Notice of Completion (NOC) should be filed
prepare the final punch list when the contractor has certified and demonstrated the work is complete.
SERVICES
The following represents the normal responsibilities associated with providing construction inspection during
the construction phase of a project. The actual services are tailored to meet the specific needs of each project:
Providing daily inspection and documentation of job-related activities
Monitoring and documenting Contractor’s work for adherence to contract
plans and specifications
Preparing and maintaining thorough daily inspection reports
Providing continual review of plans and specifications
Coordinating schedules for testing and surveying
Documenting information related to manpower, equipment, and time for
extra or force account work
Attending all necessary meetings
Providing accurate measured quantities and review pay estimates
submitted by contractor
Providing pictorial and/or video logbook of construction activities, and
maintain separate “as-builts”
Reporting all discrepancies requiring corrective actions to the construction manager and/or owner
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Meeting with Contractor to review proposed work and schedule inspection
Developing “Punch List” items and following up with corrective measures
PROJECTS REQUIRING OSHPD, DSA, ICC, ETC.
4LEAF maintains an updated database complete with each inspector’s skillsets, certifications, project history,
continuing education, etc. Our Project Manager will work closely to identify the right inspector for each
assignment/task. 4LEAF has a proven track record of providing Inspectors for daily assignments or specialty
assignments—this includes staff augmentation and project staff augmentation roles.
STATUS UPDATES
Keeping the City informed of project/contract status is as important as physically doing the work. As such, our
PM will keep the City’s Construction Manager apprised of project status through regular progress and budget
reporting. We will report progress, identify potential problem areas, and keep the City informed on budget and
schedules on a regular basis.
To accomplish the above, we propose two reporting tools, 1) a Work Order Tracking Report and 2) Monthly
Expenditure Reports. These reports will be updated monthly, submitted to the City Construction Manager, and
reviewed in a monthly update meeting. The frequency of reporting/meeting and content of each report will be
discussed in detail with City staff following contract award.
Work Order Tracking Monthly Expenditure Reports
Our Project Manager will submit a monthly
expenditure report for each Work Order to include
the following:
Work Order status
Notice to Proceed (NTP) date
Schedule
Budget
Expended amount to date
Remaining budget to date
Pertinent Comments
Our Project Manager will submit a monthly
expenditure report for each Work Order to include
the following:
Percent of completion
Percent expended
Summary of monthly activity
Identification of problem areas
In addition to the above listed items, the monthly expenditure report will include a Work Order summary, a list
summarizing budget and status, and a monthly invoice summary (i.e.: invoiced this month, prior amount
invoiced, billed to date, etc.).
CLIENT RELATIONSHIPS
Providing Inspection personnel with the partnership mentality is what has set 4LEAF apart from our competition.
We believe that working with the design professionals, contractors, construction managers, project managers,
and City personnel will allow all of us to get to a desired outcome and preserve both schedule and budget in the
process. Complex IOR work requires a 24/7 approach for being accessible to ensure all items are communicated
and addressed in an expeditious manner. Where possible, 4LEAF is willing to assist other projects (whether
billable or non-billable) to ensure conformity and consistency as well as to maintain positive relationships.
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GOFORMZ
4LEAF will implement the GoFormz software for inspection requests and
results. With licenses owned by the University, 4LEAF’s Administration
team will prepare inspection request and inspection results documenting
construction activity. In addition, 4LEAF will be able to extract information
and provide detailed monthly reports detailing the construction activity. The reports will be detailed to identify
contractors, subcontractors, work progress, pictures, and a detailed explanation of the field activities. The
monthly report will be distributed to the SDR or other specified personnel on or about the 3rd of each month.
4LEAF will implement GoFormz for documenting inspections. 4LEAF’s Inspection Form is already available in
GoFormz and can be accessed by simply downloading the application to your iPad or mobile device.
4LEAF has extensive experience working with various inspection reporting technologies, including GoFormz.
GoFormz allows every piece of information collected on a project to be accessible by all staff as every form is
stored securely and safely in the Cloud. The information can be accessed through a user’s web account where
they can view any inspection report and run reports on project data. GoFormz allows every piece of information
collected on a project to be accessible by all staff as every form is stored securely and safely in the cloud. The
information can be accessed through a user’s web account where they can view any inspection report and run
reports on project data.
The Inspector will be able to leave detailed notes under the inspections and observations box and
instantaneously attach pictures to the report to show the item inspected. The inspector will also be able to sign
the report by hand on the iPad through the mobile signature block and pictures taken from the iPad are stored
on the inspection document.
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QUALITY CONTROL
Since our inception, 4LEAF has excelled in providing plan review, construction management, and inspection
services to more than 300 clients including private entities, cities, counties, state, and federal agencies. Having
worked with many public agencies, we know how to accomplish the roles of project management, construction
management, and inspection on projects of all sizes, durations, and complexities from conception to
completion. We realize this is not an easy task—procedures must be followed, and documentation must be
maintained in order to properly close out a project. 4LEAF is dedicated to improving the effectiveness of our
methodology which will assist the City in achieving its goals.
Below, we have detailed out general methodology/process managing Task Order projects:
We understand that an effective Quality Assurance (QA) program is necessary to deliver a quality project and
that the program has a place in each stage of the project’s life. The above graphic illustrates how QA and Quality
Control (QC) are the heart of any project. We believe that quality and safety must be maintained as the ultimate
priority of every person involved in a project. Without quality, the other elements of the project don’t matter.
We agree with the definition of an effective Quality Management System as “not just one where good products
and services are delivered.” Rather, it is one that continuously seeks to improve the products and services being
delivered and the corresponding delivery processes used by the organization.
We will ensure QA Plan compliance throughout the project’s duration.
We will monitor and assist with QA deviations/non-compliance actions until resolved.
We will systematically and continually review plan review, inspection procedures, and activities for
compliance with the procedures.
We will implement and maintain effective procedures to ensure that all complies with requirements.
Our QA program will emphasize both preventative and verification activities. We will conduct and
formally document verification processes, including both daily and weekly review of documents and
maintenance of checklists and/or logs for control of documentation.
City awards contract.
4LEAF PM Identifies
critical issues and
County needs.
Reinforce City
procedures and
policies with our team
members.
Follow up with City
throughout project’s
duration. Provide
regular updates &
QC audits.
Perform project
closeout
procedures.
Match our Staff
with Project
Requirements.
Provide 4LEAF
staff with City
QA Procedures.
Provide “no
surprises”
oversight for
project schedule,
and quality.
Ensure QA
Procedures are
followed.
Work with City
to identify project
schedule.
Ensure staff has
proper training.
Provide daily field
reports,
etc. to City.
Provide all project
documents to
City.
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Relevant Project Experience
The following provides a summary of our team’s extensive and varied experience in providing as-needed and on-
call Construction Management and Inspection Services to clients for small-, mid-, and large-sized CIP projects.
McKinley Water Vault Project – City of Sacramento, CA
Project Management and Public Works Inspection Services
4LEAF is providing Project Management, Construction Management, and Inspection Services for
the City of Sacramento Utility Department’s $35M Water Vault project. The project is being
constructed to eliminate capacity-related sanitary sewer overflows (SSOs) in the City’s combined
storm and sanitary sewer collection system during the rainy season. The project has three main
elements: (1) a 6-million-gallon-capacity rectangular-shaped subsurface water storage vault, (2) diversion
structures and conveyance piping, and (3) upgrades to the existing park infrastructure including a new public
restroom facility, upgrade jogging path, and new sports field.
The water vault and pipelines are being constructed within McKinley Park
and adjacent to established residential neighborhoods. 4LEAF’s team is
tasked with coordinating public outreach and maintaining public relations
in conjunction with the City of Sacramento. 4LEAF is also coordinating and
ensuring that the contractor is maintaining compliance with the various
environmental mitigation measures. McKinley Park continues to remain
open and utilized by the community during active construction.
Construction began in June 2019 and the following construction activities
have been completed or are being performed to date:
• Pre-construction nesting bird and roosting bat survey.
• Provide cultural/archaeological resource training for mitigation measure.
• Site demolition.
• Installation of wildlife exclusion fencing, storm water best management practices (BMPs), and perimeter
security fencing.
• Installation and operation of a localized dewatering system.
• Excavation of 66,000 cubic yards of soil for off-site reuse.
• Installation of soil nail wall (300 nails) for temporary stabilization of excavation sidewalls.
• Construction of a 2-foot-thick reinforced concrete mat slab and 16-inch-thick reinforced concrete walls.
• Approximately 800,000 lbs. of reinforcing steel (rebar) and 9,500 cubic yards of concrete will be used.
• Installation of approx. 400 ft. of 24-inch to 60-inch diameter RCP sanitary sewer conveyance piping.
Client Name: City of Sacramento
Client Contact: James Yorita, PE, Project Manager
Client Phone: (916) 808-1911
Client Email: JYorita@CityofSacramento.org
Client Address: 1395 35th Avenue / Sacramento, CA 95822
Project Dates: 6/2019 - 8/2021
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North Shoreview Flood Improvement Project – City of San Mateo, CA
Construction Management and Public Works Inspection Services
4LEAF and our team firms SWCA and CTS are providing Construction Management, Construction
Inspection, Biological Survey and Monitoring, Cultural Resource Monitoring, and Special
Inspection and Material Testing services for this $24M project. Due to construction within the Bay
and forebay, various agency permits include the Bay Conservation and Development Commission
(BCDC), a California Department of Fish & Wildlife (CDFW) Lake and Streambed Alteration Agreement, the
California Regional Water Quality Control Board (RWQCB), and the United States Army Corps of Engineers
(USACE) were obtained. Upon completion of the project, more than 2,000 homeowners in surrounding
neighborhoods will apply for a Federal Emergency Management Agency (FEMA) flood insurance exemption.
Final site mitigation will include a riparian mitigation area along the permanently altered streambed.
Construction began in September 2020 and includes:
Constructing a temporary detour segment of the Bay Trail
around the project locations and through the North Shoreview
Neighborhood.
Raising a 1,300-foot levee segment located between the San
Mateo and Burlingame border off Airport Boulevard and
adjacent to the Peninsula Humane Society.
Updating electrical controls, correcting structural deficiencies,
installing backup power generation, installing new pump station
outfalls, and increasing pumping capacity at the Coyote Point
and Poplar Avenue Pump Stations
Installing trash capture devices.
Services performed by 4LEAF’s team include:
Ensuring all permits and access agreements with Agencies and 3rd-party utilities were in place prior to
construction.
Ensuring all biological and cultural resource requirements were in place.
Performing full-service Construction Management and Inspection services.
Providing daily inspections and documenting job-related activities.
Monitoring and documenting the contractor’s work for adherence to contract plans and specifications.
Performing compliance measures including biological monitoring for the Ridgeway Rail and cultural
monitoring by members of the Muwekma Ohlone Tribe.
Maintaining close collaboration between the City, design firm, contractor, and 4LEAF’s subconsultants.
Client Name: City of San Mateo
Client Contact: Jimmy Vo, PE, Sr. Engineer
Client Address: 330 W. 20th Ave., San Mateo, CA
Client Telephone: (650) 522-7319
Client Email: JVo@CityofSanMateo.org
Project Dates: August 2020 - ongoing
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Crystal Springs Road Sewer Main Replacement – City of San Bruno, CA
Construction Management and Public Works Inspection Services
4LEAF provided the City of San Bruno with Construction Management and Inspection Services
for the $3.35 million Crystal Springs Road Sewer Main Replacement Project. This project
consisted of constructing approximately 550 lineal feet of 8-inch, 10-inch and 24-inch diameter
HDPE sanitary sewer pipe and removing and replacing approximately 2,595 lineal feet of 8-inch,
10-inch, 18-inch, and 20-inch sanitary sewer pipe by open-cut construction methods. A portion of the pipeline
installation occurred on El Camino Real, which is a Caltrans operated roadway requiring work be performed
according to the Caltrans encroachment permit.
Additional project details include:
Constructing standard sewer manholes and drop manholes.
Construction of 4-inch and 8-inch water mains.
Full width slurry seal.
Pavement Delineation.
Extensive community outreach.
Narrow roadways with heavy commute traffic.
Night work within Caltrans right-of-way.
Services performed by the 4LEAF team include:
• Providing daily inspections and daily report
documentation of job-related activities.
• Continually monitoring the contractor’s traffic control to
ensure compliance with the project’s traffic control plans.
• Monitoring the contractors’ daily storm water protection.
• Attending weekly meetings with the City, contractors,
client, and design engineers.
• Monitoring and documenting the contractor’s work for
adherence to contract plans and specifications.
• Providing continual review of plans and specifications.
• Collecting and maintaining digital photographs of all daily construction activities.
• Reporting all discrepancies requiring corrective actions to City staff.
• Meeting with the contractor to review proposed work and schedule inspections.
• Developing "punch list" items and following-up with corrective measures with the City’s staff.
Client Name: City of San Bruno
Client Contact: Jimmy Tan, PE
Client Address: 567 El Camino Real, San Bruno, CA
Client Phone: (650) 616-7075
Client Email: JTan@SanBruno.ca.gov
Project Dates: 2/2019 - 6/2019
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PLANNING
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Section 3: Scope of Work – Planning January 31, 2022
SECTION 3: SCOPE OF WORK – PLANNING
Approach
4LEAF employs over 20 professional Planners with a variety of skills and experience, which will provide the depth
of staffing necessary to achieve all requirements and needs of the City. 4LEAF Planners have extensive experience
working on on-call services within the Planning Division. Our staff’s attention to detail and organized approach to
project management helps maintain project schedules and ensures positive and timely results.
Our Planners possess the technical writing and report preparation abilities needed to convey the greatest detail in
a manner that is easy to understand with solid recommendations of findings rooted in the plans, policies, and codes
that reinforce the City’s vision. We are dedicated to understanding the vision of a community and rigorously
working towards that vision. We utilize application checklists as the foundation of our review and translate policies
and regulations as they apply to development applications. We transpose our findings into informative, concise,
and simple to understand staff reports or studies. These endeavors cannot be accomplished in a vacuum and our
staff are well-versed in project management and will work diligently with other departments and agencies to
ensure that the highest levels of review and feedback are achieved.
4LEAF’s Planning duties include the development of submittal forms
to meet statutory requirements, taking in and reviewing projects for
rebuilding and temporary housing, conducting pre-design rebuild
meetings, responding to the planning and zoning information hotline
as applicable, and conducting site inspections and property research
to support application processing and meetings. We will arrive on-
site with a positive attitude and will make every attempt to move
projects forward to achieve successful outcomes. We are creative in
our approach and can develop alternative methods to achieve the
best outcome for the communities, agencies, and applicants.
The Planning Division at 4LEAF is responsible for integrating staff into local and State jurisdictions where we are
routinely called upon to supplement vacancies and staff shortages. We also provide staff augmentation services
when projects require focused processing and management of a variety of land use applications for compliance
with land development codes and general, adopted area, and specific plans. Our team evaluates the environmental
impacts of private development proposals and coordinates with other divisions to ensure that standards for
building safety and infrastructure systems are appropriately addressed with new development.
4LEAF Planners have successfully taken on complex planning duties in locations hardest hit by wildfires in recent
years including the:
City of Malibu (CA)
Town of Paradise (CA)
County of Sonoma (CA)
County of Santa Cruz (CA)
County of Jackson (OR)
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Our ability to augment services to expedite Planning and permitting processes ensures that residents are afforded
an opportunity to get their lives back. Other recent on-call Planning placements include the County of Jackson,
Oregon where we are managing and staffing the Fire Recovery program and the City of Pinole where we staff a
Permit Technician, Code Enforcement Officer, a Project Planner, and a 4-month contract for a Planning Manager
to oversee the Planning, Building, and Code Enforcement Divisions. In addition, 4LEAF has secured an assignment
with the City of Pleasant Hill overseeing complex developer funded projects as well as City-driven policy updates.
4LEAF has successfully placed a variety of skilled staff in local and county
agencies for over 20 years. Our professional, certified, and registered
staff bring the greatest knowledge and understanding of their respective
fields, which ensures that our clients receive staff that are highly
experienced and able to assimilate into the City of Rolling Hill’s team. We
thrive on customer service and recognize that every contact we make—
whether an applicant, the general public, or an agency representative—
is critical for building and maintaining partnerships.
Customer care is a core value at 4LEAF, and our staff is expected to operate in a fashion aligned with this value.
Our Planners have successfully completed many design review applications, use permits, subdivisions/plats, land
development code updates, general and comprehensive plan updates and development, cannabis regulations,
environmental documentation oversight, affordable housing, and solar, wind, and energy compatibility projects.
Project History
Since establishing our Planning Division in 2018, 4LEAF has worked with numerous jurisdictions providing following
services: Comprehensive Planning Services including On-Call Planning, Specific Plans, General Plan Amendments,
Updates of Housing and Safety Elements, and Long-Range initiatives related to fire resiliency and disaster recovery.
City of Foster City City of Santa Clarita
City of Sebastopol City of Cloverdale
City of Cotati City of Greenfield
City of Pleasant Hill City of Benicia
City of San Juan Bautista City of Rohnert Park
City of South Lake Tahoe City of Mountain View
City of Norwalk City of Benicia
City of San Bruno City of Gilroy
City of Pinole City of San Marino
City of Ventura City of Cupertino
County of San Mateo County of Santa Cruz
County of Sonoma County of Monterey
County of Jackson, OR Counties of Napa & Sonoma (ABAG)
City of Healdsburg City of San Anselmo
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Section 3: Scope of Work – Planning January 31, 2022
Planners
4LEAF Planners are available for both on- and off-site services. Our Planners include Directors, Principals, Manager,
Seniors, Associates, Assistants, and Interns. Below is a condensed list of our available staff:
Project Experience
Within the past 12 months, 4LEAF has added 15 new municipalities for on-call planning services contracts. We are
currently engaged with the cities of Greenfield, Pleasant Hill, Benicia, and San Juan Bautista providing Contract,
On-Call, and Planning Support Services. We have provided a wide array of Planning personnel to include everything
from a Planning Technician to Planning Director and everything in between. 4LEAF has successfully placed a variety
of skilled staff in local and county agencies for over 20 years. Our professional, certified, and registered staff bring
the greatest knowledge and understanding of their respective fields, which ensures that our clients receive staff
that are highly experienced and able to assimilate into the City of Rolling Hill’s team.
In addition to providing On-Call and Planning Support Services, 4LEAF is currently working with the ABAG Joint
Planning Collaborative for Napa and Sonoma County Housing Element, addressing the housing challenges facing
the region and overseeing planning sessions with the Collaborative’s Steering Committee. 4LEAF is currently
providing Housing Elements to the cities of San Marino, Santa Clarita, Healdsburg, Cupertino, Cotati, Cloverdale,
and Sebastopol. We also have experience working with HCD providing RHNA number appeal services to our clients.
Fire Recovery Planning Services
4LEAF has placed approximately 10 planners that
have successfully taken on complex planning duties
in locations hardest hit by wildfires in recent years
including the City of Malibu, Town of Paradise, and
Counties of Sonoma, Solano, and Santa Cruz. 4LEAF
provides complete Community Development Service
Programs for these rebuild programs.
Planning Personnel Position
Daniel Hortert, AICP Director of Planning
Jane Riley, AICP Director of Housing Policy
Karna Wong, AICP, Ph.D. Planning Manager
Jason Neuman Senior Planning & Fire Safety Specialist
Eduardo Hernandez Senior Planner & Translation Specialist
Shaveta Sharma Senior Planner
Ahmed (Ed) Arikat Senior Planner
Susan Tebo Senior Planner
Syed Waqar Shah Associate Planner
Elliott Pickett Associate Planner
Jackquelin Oneal Assistant Planner
Samuel Fluhmann Planning Technician
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Section 3: Scope of Work – Planning January 31, 2022
City of Malibu
Planning, Public Works, and Fire Recovery
In addition to our other services, 4LEAF is providing the City of Malibu with two (2) Associate
Planners and one (1) Senior Planner whose main task was providing residents and local
professionals with the necessary information to proceed with rebuilding their respective
projects. This information included application(s), fees, and average timeline for completion of
entitlements. We also worked with the other City departments to create and convey all
regulations related to reconstruction.
Rebuilds that differed significantly from the original design
or footprint required administrative or Planning Commission
approval. Staff worked with the City staff to coordinate
outreach and educational meetings to speak to residents and
local professionals. Staff also provided data analysis on
application types received, approved, and pending for public
dissemination and City meetings.
Agency Name: City of Malibu
Client Contact: Elizabeth Shavelson, Assistant to the City Manager
Client Telephone: (310) 456-2489
Client Email: EShavelson@MalibuCity.org
Contract Dates: 3/2019 - Ongoing
Contract Amount: NTE $265,000
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Section 3: Scope of Work – Planning January 31, 2022
City of Greenfield, CA
Planning & Building Department Services
4LEAF was selected as the sole provider of Building Department Services for the City of
Pacific Grove in 2019 on a five-year contract. 4LEAF provides the entire Building Department
personnel group, has two (2) Planners on staff, and also helped the City implement the new
permitting software iWorQ in 2019. Our scope of services includes:
Training of Community Development Department staff regarding all facets of prescribed best practices
pertaining to Planning and Building permit issuance, including preparation of procedural
guidelines/manuals.
Processing land use current Planning permits.
Training for use of new iWorQ software and using the software to input data.
Research and working with the GP/Zoning Code.
Manage Planning projects.
Conduct interdepartmental review among City departments.
Perform application review for discretionary and ministerial projects.
Environmental reviews, writing Initial Studies, and managing CEQA documents.
Below are the upcoming projects our team plans to work on for the City:
Yanks
Under construction – consists of museum, roads,
170-room hotel, restaurants, fueling stations,
hangars, Air Strip, winery, amphitheater, and
Luxury RV Park
Ongoing building of Phase II
Project has been around 30 years, valuation of
over $100M
Planned Unit Development permit
Nino Homes
Entitlements: 150 +/- single family residential development
Return-market-rate housing developer
Walnut Avenue Specific Plan (WASP)
62 acres hosting a Starbucks, Arco, Carl’s Junior,
an H2A farmworker housing debacle, and a
Marriott Fairmont Hotel
Building plans currently under review
Senior-Level project management assignment
Client Name: City of Greenfield
Project Location: Greenfield, CA
Client Contact: Paul Mugan, Community Development Director
Client Address: 599 El Camino Real / Greenfield, CA 93955
Client Telephone: (831) 674-5591
Contact Email: Pmugan@Ci.Greenfield.ca.us
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Section 3: Scope of Work – Planning January 31, 2022
City of Santa Clarita
Housing Element Update
4LEAF was chosen to perform the Housing Update for the City of Santa Clarita, located in Southern
California. The City is taking a proactive approach to smart, balanced growth of residential,
commercial, and business park land uses. The City encompasses over 70 square miles and has a
population of approximately 225,000 residents. The current number of housing units within the
City is approximately 77,815. For this project, 4LEAF has 4 planners assigned to work on the City’s Housing Update
for the 2021-2029 planning cycle with completed certification by the California Department of Housing and
Community Development (HCD) no later than October 15, 2021. We currently have five (5) 4LEAF Planners
assigned to work on this endeavor including one (1) Principal Planner, two (2) Senior Planners, and two (2)
Associate Planners.
The City chose 4LEAF because our team of professional Planners have an established working relationship with
HCD and a familiarity with State housing law. Our team demonstrated the ability to be proactive in maintaining
communication, meeting deadlines, and addressing SB 379 (requiring all cities to include climate adaptation and
resiliency strategies in the General Plan’s Safety Element in conjunctions with the next Housing Element Update).
4LEAF teamed with Rincon Consultants, Inc. to provide CEQA and environmental justice services. Together, our
teams will work with City staff to ensure consistency between Elements and meet legal requirements. Our team
will recommend revisions where necessary to comply with State laws and provide resources wherever possible.
Our services for this project include:
Public workshops and community outreach efforts
Hard-reach-community outreach and Spanish
translation of all public documents
Data collection
Drafting the Housing Element
Housing Sites Inventory
Presentations
Attending and participating in Planning Commission
and City Council meetings
Client Name: City of Santa Clarita
Project Location: Santa Clarita, CA
Client Contact: James Chow, Senior Planner
Client Address: 23920 Valencia Blvd. Suite 120 / Santa Clarita, CA 91355
Client Telephone: (661) 255-4330
Contact Email: JChow@Santa-Clarita.com
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Section 3: Scope of Work – Planning January 31, 2022
City of Pleasant Hill
On-Call Planning Services
4LEAF is currently providing a Senior-Level Planner to the City where we oversee several complex
planning projects. All projects with the City of Pleasant Hill are developer-funded and
responsibilities include:
Preparing staff reports, resolutions, and ordinances
for recommendations by the Architectural Review
Commission, Planning Commission and City Council
Processing applications for minor/major subdivisions
Planned Unit Development/Specific Plan
General Plan Amendment
Minor/Major Subdivisions
Development Plans
CEQA Review
Architectural Review Permits
Current/recent project support:
Downtown Cleveland Multi-family Specific Plan: Architectural Review, Planned Unit
Development/Specific Plan “Concept Plan”, Development Plan, General Plan Amendment, and
environmental review for a 189-unit multi-family residential development near the City’s Downtown.
Project is preparing for public hearings before the Architectural Review Commission, Planning
Commission, and City Council.
Oak Park Specific Plan: 34 lot major subdivision, development plan, and rezone (PUD). Rezone from R-
10 (SFR 10,000 min) to Multi-family very low density as part of a Planned Unit Development/Specific
Plan, development plan review. Prepared all staff reports and made presentation to the Architectural
Review Commission, Planning Commission, and City Council.
590 Creekside Minor Subdivision: 2-lot single family subdivision. Prepared all staff reports findings and
resolution for approval before the Planning Commission and City Council.
2001 CCB Façade Improvements: Façade improvements for a medium sized retail center. Architectural
Review permit. Application withdrawn because of costs.
In addition, our planner assisted the City with securing their SB2 grant.
Agency Name: City of Pleasant Hill
Client Contact: Troy Fujimoto, City Planner
Client Telephone: (925) 671-5209
Client Email: TFujimoto@PleasantHillca.org
Contract Dates: 8/2019 - Ongoing
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Section 3: Scope of Work – Planning January 31, 2022
City of Pinole
Planning, Code Enforcement, Permit Processing, Plan Review Services
4LEAF is providing one (1) Associate Planner, one (1) Planning Manager, one (1) Code
Enforcement Officer, and one (1) Senior Permit Technician to assist with the City of Pinole’s
Planning needs.
Developer-funded projects:
Lucky’s Façade Modification – Design review for upgrade to façade for Lucky’s store in a major retail
center. Required Planning Commission approval.
1409 & 1431 Nob Hill – Design review for two (2) Single-Family residential structures.
East Bay Ophthalmology Center – 1289 Pinole Valley Road. Design review for a 6,900 square foot medical
office building. Planning Commission and City Council approval.
West Coast Arborists, Inc. – Design review for Contractor’s yard including remodeling existing 2,000 s.f.
metal building, resurfacing of existing paved area and addition of new paving. Required Planning
Commission approval.
Making Waves Academy Pinole Campus – Application submitted for Design Review and Sign Program of
a new K-4th public school campus on a 7.8-acre infill parcel. The project includes the demolition of the
existing Tenet Medical building and construction of two state of the art two-story classroom buildings, a
multi-purpose building and an administrative building totaling 95,250 square feet and outdoor space.
Required Planning Commission approval (project withdrawn).
Hazel Drive Four-Lot Subdivision – Design Review for single family development and Development
Agreement for roadway connection to Sunnyview Drive, West end of Hazel Drive. Required City council
approval due to Development Agreement.
Pinole Square – Application submitted to renovate and expand the existing Safeway Grocery store and
add a new gas station and construct new commercial pad buildings. Manage environmental review
consultant. Planning Commission and City Council Approval. Finishing up environmental review.
Pinole Woods – Design Review for a
100+ unit senior housing
development.
City-funded project:
Downtown pedestrian/parking study.
Agency Name: City of Pinole
Client Contact: Tamara Miller, Development Services Director/Engineer
Client Telephone: (510) 724-9017
Client Email: TMiller@Ci.Pinole.ca.us
Contract Dates: 11/2018 - Ongoing
Contract Budget: NTE $100,000
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SCOPE OF WORK
FIRE
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Section 3: Scope of Work – Fire January 31, 2022
SECTION 3: SCOPE OF WORK – FIRE
Approach
Our Fire team is comprised of experienced Fire Plan Reviewers, Fire Protection Engineers, Fire Marshals, and Fire
Chiefs. 4LEAF’s Fire Inspectors are all ICC and/or OSFM Certified and are experienced working within a municipal
work environment. Our fire plan review and inspection processes similarly follow the procedures and timelines
outlined in our Building plan review and inspection sections. We have worked on several high-profile contracts for
fire prevention services and recovery programs including:
Jackson County, Oregon – Fire Recovery Program
Santa Cruz County – Fire Recovery Program
Solano County – Fire Recovery Program
Sonoma County – Fire Recovery Program
Town of Paradise – Fire Recovery Program
City of Victorville – Fire Prevention Program and Fire Plan Review Services
University of California, Santa Barbara – Fire Plan Review Services
City of Murrieta Fire Department – Fire Plan Review, Fire Inspection, and Fire Marshal Services
Livermore Pleasanton Fire Department – Fire Review and Inspection Services
City of Oakland Fire Department – Fire Plan Review Services
City of Malibu – Fire Recovery and Plan Review Services
Fire Plan Review Services
4LEAF can provide plan review services for all types of occupancies and construction types to ensure compliance
with all adopted codes, local ordinances, and state and federal laws, ordinances, regulations, and standards that
pertain to Fire Life Safety including, but not limited to:
NFPA 13, 13R, 13D, 24, and 72
Local amendments to the CA Building and Fire Codes
Health and Safety Codes
Fire Standards & Municipal Codes
National Fire Protection Referenced Standards
4LEAF is one of the Fire Life Safety industry’s leaders in Plan Review Services. Our Fire Plan Review services include:
Compliance for Site Access Requirements
Compliance for Fire Flow Requirements
Review of Fire Prevention, Suppression, and
Detection Systems
Sprinkler, Standpipe, Alarm, Notification
Systems, and Fire Pump Code Compliance
Hazardous Occupancies, High Piled Storage, and
Smoke Control Systems
Review of Alternate Means
Review of Methods Requests
Annual Business Inspections
Complete Fire Prevention Services
New Construction Inspections
Fire Alarm/Sprinkler Inspections
Special Event Permits
Hazardous Materials Inspections
In-House Plan Review
Off-Site Plan Review
Code and Standards
Public Education and Safety Training
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Section 3: Scope of Work – Fire January 31, 2022
Specialty Plan Review
Incidentally, 4LEAF staffs specialized Plans Examiners who can review plans for projects involving hazardous
materials. In addition to reviewing plans for conformance with Building and Fire codes, our specialized team helps
jurisdictions achieve compliance by ensuring that hazmat storage and handling systems are installed and
maintained within the required codes and regulations.
Our team can also review plans for hydrogen fueling stations. In recent years, there has been a monumental
increase in vehicles that use hydrogen fuel. The technology behind this uses fuel cells for electric vehicles that can
be fueled with compressed hydrogen gas, creating electricity to power the applicable vehicles and producing zero
waste. This plan review service is environmentally friendly and promotes a greener, cleaner environment.
Fire Review & Inspection Personnel
4LEAF’s Fire team is comprised of Fire Protection Engineers, Fire Marshals, Fire Plans Examiners, and Fire
Inspectors. This talented team of professionals review and inspect sprinklers, alarm systems, and other fire-related
items. Our Fire Plans Examiners and Fire Inspectors come with many years of experience and are familiar with a
wide range of projects. We service various Fire Districts and Fire Departments with Inspection and Plan Review
scopes as well as consulting on large construction projects. Our team includes:
Fire Personnel Registrations & Certifications
Geoff Aus Fire Marshall, Inspector, and Plans Examiner
Jason Shearer Fire Protection Engineer, Fire Plan Examiner
Gib Moush, P.E. Registered Professional Engineer, Fire Protection Engineer
John Shoffa Certified Fire Officer, Fire Plans Examiner, Fire Inspector
Loralyn Davis Fire Plans Examiner/Fire Inspector
Ronald Griesinger Fire Plans Examiner/Fire Inspector
John Riddell Fire Plans Examiner/Fire Inspector
Randy Amores Fire Plans Examiner/Fire Inspector
Rebecca Lauricella Fire Plans Examiner/Fire Inspector
Stuart Blakesley Fire Plans Examiner/Fire Inspector
Vincent Fung Fire Plans Examiner/Fire Inspector
Christopher Fowler, CBO Fire Inspector II (ICC)
Brent Hipsher, CBO, CASp Fire Inspector
Tom Cervantes Fire Prevention Officer, Fire Inspector I, II, and Fire Plans Examiner
10+ Additional Fire Professionals
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Section 3: Scope of Work – Fire January 31, 2022
Project Experience
County of Sonoma, CA
Plan Review and Inspection Services
4LEAF was awarded the sole source contract with the County of Sonoma to
perform all operations relating to the damage caused by the 2017 Sonoma
Complex fires.
Resiliency Permit Center
Following the 2017 Complex fires, which spread across ~245,000 acres and
resulted in the destruction of 3,000+ residential structures in unincorporated
Sonoma County alone, the County contracted with a third-party firm to establish
an on-site disaster recovery center. The Resiliency Permit Center (RPC) opened in
February 2018 and is currently staffed and operated by 4LEAF. The RPC is
exclusively dedicated to the residential reconstruction permitting needs of unincorporated Sonoma County. The
recovery center provides a full range of development services to residents, contractors, and developers in Sonoma
County. 4LEAF’s skilled on-site project team consists of 20+ Building and Fire Inspectors, Plans Examiners, Project
Administration Staff, and an Engineering team for this $5+ Billion rebuilding effort. The County has recently added
recovery for the LNU Complex Fires and Glass Incident recovery to our contract.
Services performed by 4LEAF include:
Project management, scheduling, and support
Permit intake and processing
Plan review services for compliance with environmental building, planning,
septic, well, storm drainage, and engineering regulations
On-site plan review and inspection
Plan intake, routing, and comment return
Community engagement
Project Highlights:
Preapplication screening appointments conducted with applicants to streamline
the permitting process
100% electronic record keeping program providing project submissions and updated information
Permit application & review process with a five (5) business day maximum comment response time
Emergency Inspection Response
In the Spring of 2019, the County suffered extensive flooding due the rising waters of the Russian River. 4LEAF
immediately dispatched 20 inspectors to inspect the damages caused to properties as a result of the flood.
Estimated Contract Value: ~$20 million
Agency Name: County of Sonoma
Project Dates: 2018 - Present
Client Contact: Tennis Wick, AICP
Client Telephone: (707) 565-1925
Client Address: 2550 Ventura Avenue, Santa Rosa, CA 95403
Contact Email: Tennis.Wick@Sonoma-County.org
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Section 3: Scope of Work – Fire January 31, 2022
Town of Paradise, CA
Plan Review, Inspection, Planning, Public Works, and Fire Recovery Services
On November 8, 2018, the most destructive wildfire in California history began in Butte County, CA
and quickly spread to the Town of Paradise. The Town of Paradise is Butte County’s second largest
incorporated jurisdiction with more than 26,000 people and the loss of housing displaced over 10%
of the County’s population. After burning for over three weeks, the fire ultimately destroyed, within
the Town limits alone:
12,000 Residential Units
400 Commercial structures
3,000 Accessory structures
4LEAF is currently providing complete Community
Development Services to the Town of Paradise. This four-
year contract was put into place and 4LEAF is to provide
Permitting, Plan Review, Building Inspections, Public Works
Inspections, Planning, Code Enforcement, Debris Removal
Management, and Public Outreach for this $9.5 Billion
rebuild set to take place over the next 10 years. 4LEAF is
assisting the Town with a post disaster recovery-centered
office that offers permit intake and processing, record
support, plan review, and inspections services for the peak
rebuild during the next several years. This office will offer the full range of planning and building assistance to
residents, contractors, and developers. In addition, 4LEAF provides outreach specialists to help provide education
and outreach to the community on processes and progress of rebuilding. 4LEAF and its staff utilize the Accela
software for permitting, building, and inspections. Our staff currently includes 15 personnel.
Current staff:
2 Directors
3 Building Inspectors
5 Permit Technicians
2 Planners
2 Plans Examiners
Agency Name: Town of Paradise
Project Dates: 2019 - Present
Client Contact: Steve Crowder, Mayor
Client Telephone: (530) 872-6291 ext. 114
Client Address: 5555 Skyway Road, Paradise CA 95969
Contact Email: SCrowder@TownOfParadise.com
Valuation: $9.5 Billion
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Section 3: Scope of Work – Fire January 31, 2022
County of Santa Clara Facilities and Fleet, CA
Fire Plan Review & Fire Inspection Services
4LEAF is currently supplying on-site inspection and off-site fire review and design consulting for
numerous fire alarm and sprinkler system reviews. To date since 2013, 4LEAF has completed more
than 25 projects including work with several different County Project Managers, other County
consulting firms, and the Fire Marshal.
Agency Name: County of Santa Clara, Facilities and Fleet & Office of the Fire Marshal
Contact Name: Roger Soohoo, Deputy Director
Contact Telephone: Office: (408) 993-4614
Contact Email: Roger.Soohoo@FAF.sccgov.org
Date of Service: 2013 - Present
Livermore Pleasanton Fire Department, CA
Fire Plan Review & Fire Inspection Services
4LEAF is currently supplying on-site inspection and on-site review for projects in the City of
Pleasanton and City of Livermore. 4LEAF has completed hundreds of projects including work on the
$50 Million outlet mall “Paragon.” 4LEAF also works at least one day per week at the LPFD station
on Nevada street and routinely meets with applicants to discuss their reviews. 4LEAF is also currently
reviewing the 2nd phase of the Paragon Outlet.
Agency Name: Livermore Pleasanton Fire Department
Contact Name: Ryan Rucker, Fire Marshal
Contact Phone: (925) 454-2330
Contact Email: RRucker@LPFire.org
Dates of Services: 2012 - Present
Menlo Park Fire Protection District, CA
Fire Review & Fire Inspection Services
4LEAF is currently supplying on-site inspection and on-site review for projects in the Menlo Park
Fire Protection District. 4LEAF’s scope includes performing professional duties in the inspection and
assessment of hazardous materials facilities and sites.
Agency Name: Menlo Park Fire District
Contact Name: John Johnston, Deputy Fire Marshal
Contact Phone: (650) 688-8400
Contact Email: JohnJ@MenloFire.org
Dates of Services: 2014 - Present
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to the
CITY OF ROLLING HILLS
FEE SCHEDULE
315
Qualifications to Provide Code Enforcement, Community Development, Public Works, and Fire Services to the City of Rolling Hills. Page 53
Section 4: Fee Schedule January 31, 2022
2022-2023 FEE SCHEDULE & BASIS OF CHARGES
FOR THE CITY OF ROLLING HILLS
All Rates are Subject to Basis of Charges
PLAN REVIEW COST STRUCTURE NOTES
Complete Plan Review Percentage Cost: 70%
Partial Review (Structural and Non-Structural): 40%
Hourly Plan Review: $140 Non-Structural Review
$160 Structural Review
Fee includes:
Initial review and two (2) rechecks. Hourly
charges apply after three (3) or more rechecks.
Shipping, courier, and electronic service.
Code Enforcement
Project Manager ............................................................................................................................... $180/hour
Director of Code Enforcement ......................................................................................................... $170/hour
Senior Code Enforcement Officer ..................................................................................................... $125/hour
Code Enforcement Officer ................................................................................................................ $105/hour
Administrative Support .................................................................................................................... $80/hour
Building & Fire
Permit Manager .................................................................................................................................. $120/hour
Senior Permit Technician .................................................................................................................... $100/hour
Permit Technician ............................................................................................................................... $90/hour
Clerk/Administrator ............................................................................................................................ $70/hour
Chief Building Official ......................................................................................................................... $170/hour
Senior Combination Building Inspector (Building Inspector III) ......................................................... $135/hour
Commercial Building Inspector (Building Inspector II) ...................................................................... $115/hour
Residential Building Inspector (Building Inspector I) .......................................................................... $105/hour
Civil Plan Review (Grading, Improvement Plans) ............................................................................... $170/hour
Structural Plan Review Engineer ........................................................................................................ $160/hour
Non-Structural Plans Examiner .......................................................................................................... $140/hour
Fire Prevention Officer ...................................................................................................................... $155/hour
Fire Protection Engineer (FPE) ............................................................................................................ $205/hour
Fire Plans Examiner ............................................................................................................................ $145/hour
Fire Inspector II ................................................................................................................................... $125/hour
Fire Inspector I .................................................................................................................................... $115/hour
Inspector of Record ............................................................................................................................ $160/hour
Public Works Inspector ....................................................................................................................... $155/hour
DSA Class 1 / OSHPD A Inspector ....................................................................................................... $155/hour
DSA Class 2 / OSHPD B Inspector ....................................................................................................... $115/hour
DSA Class 3 / OSHPD C Inspector........................................................................................................ $105/hour
Certified Access Specialist (CASp) ....................................................................................................... $170/hour
GoFormz Software .................................................................................................................. $50/user monthly
Hourly overtime charge per inspector ..................................................................................... 1.5 x hourly rate
Mileage (for inspections performed within the City) .................................................................. IRS Rate + 20%
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Qualifications to Provide Code Enforcement, Community Development, Public Works, and Fire Services to the City of Rolling Hills. Page 54
Section 4: Fee Schedule January 31, 2022
Planning
Principal-in-Charge ........................................................................................................................... $275/hour
Housing Policy Director .................................................................................................................... $220/hour
Planning Director .............................................................................................................................. $200/hour
Principal/Planning Manager ............................................................................................................. $170/hour
Senior Planner .................................................................................................................................. $155/hour
Associate Planner ............................................................................................................................. $135/hour
Assistant Planner ............................................................................................................................. $110/hour
Senior Planning Technician ............................................................................................................... $100/hour
Planning Technician .......................................................................................................................... $90/hour
BASIS OF CHARGES – BUILDING & FIRE
Rates are inclusive of “tools of the trade” such as forms, telephones, and consumables.
• All invoicing will be submitted monthly.
• Staff Augmentation work (excluding plan review) is subject to 4-hour minimum charges unless stated
otherwise. Services billed in 4-hour increments.
• Most plan reviews will be done in 10 business days or less and 5 business days or less for re-checks. This
is not inclusive of holidays or the day of the pick-up of plans.
• Expedited reviews will be billed at 1.5x the plan review fee listed in the fee schedule. Return time will be
within seven (7) days of receipt of the plans from the City.
• Plan review of deferred submittals & revisions will be billed at the hourly rates listed.
• All plan review services will be subject to a $250.00 minimum fee if percentage-based fee or two (2)
hour minimum charge if hourly rates apply.
• Larger complex plan reviews can be negotiated to achieve the best possible pricing. 4LEAF has a proven
track record of working with municipalities to provide expedited reviews with discounted pricing when
applicable.
• 4LEAF assumes that these rates reflect the 2022-2023 contract period. 3% escalation for 2024-2025 and
2025-2026 is negotiable per market conditions.
• Overtime and Premium time will be charged as follows:
- Regular time (work begun after 5AM or before 4PM) 1 x hourly rate
- Nighttime (work begun after 4PM or before 5AM) 1.125 x hourly rate
- Overtime (over 8-hour M-F or Saturdays) 1.5 x hourly rate
- Overtime (over 8 hours Sat or 1st 8-hour Sun) 2 x hourly rate
- Overtime (over 8 hours Sun or Holidays) 3 x hourly rate
• Overtime will only be billed with prior authorization of the Director or other designated City personnel.
• All work with less than 8 hours rest between shifts will be charged the appropriate overtime rate.
• Mileage driven during the course of Inspections will be charged at cost plus 20%.
• Payment due on receipt. All payments over 30 days will be assessed a 1.5% interest charge.
• Client shall pay attorneys’ fees, or other costs incurred in collecting delinquent amounts.
• Client agrees that 4LEAF’s liability will be limited to the value of services provided.
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Qualifications to Provide Code Enforcement, Community Development, Public Works, and Fire Services to the City of Rolling Hills. Page 55
Section 4: Fee Schedule January 31, 2022
BASIS OF CHARGES – PUBLIC WORKS
• Rates shown assume the projects will require compliance with California Prevailing Wage rate
requirements and assumes the Client will be filing a PWC-100 Form to the California Department of
Industrial Relations (DIR) for the projects.
• Rates for prevailing wage categories are subject to annual escalations in accordance with the bi-annual
wage determinations from the California DIR.
• Per the new requirements being enforced under SB 854 and because it is assumed that a PWC-100 Form
will be filed by the Client to the CA DIR for each project, 4LEAF is required to notify an authorized
Apprenticeship Committee through submittal of a DAS-140 form. We are then required to make an
official request to an authorized Apprenticeship Committee for an apprentice by submitting a DAS-142
form. We are not assured the apprenticeship committee will be able to provide a suitable / qualified
apprentice for the project. Per the apprenticeship requirements, the hours worked by the apprentice
must be in a ratio of 1:5 for apprentice to journeyman hours. 4LEAF will not know the labor classification
of the Public Works Apprentice until an Apprentice is dispatched to the site; therefore, the rates for the
five Periods listed under the California DIR’s Wage determination for Building Construction Inspector
were used to determine the range of hourly rates for Public Works Inspector Apprentice.
• Pre-approved Overtime and Premium hours for labor categories subject to Prevailing Wage
requirements will be charged per the following:
- Nighttime (work begun after 4PM or before 5AM) 1.125 x hourly rate
- Overtime (over 8 hour M-F or Saturdays) 1.35 x hourly rate
- Overtime (over 8 hours Sat or 1st 8 hour Sun) 1.85 x hourly rate
- Overtime (over 8 hours Sun or Holidays) 2.35 x hourly rate
• All invoicing will be submitted monthly.
• All work with less than 8 hours rest between shifts will be charged the appropriate overtime rate.
• Subconsultant Invoices will be assessed a 10% Administrative Processing Fee.
• Project-related mileage for inspections will be billed at the allowable IRS Rate.
• Payment due on receipt. All payments over 30 days will be assessed a 1.5% interest charge.
• Client shall pay attorneys’ fees, or other costs incurred in collecting delinquent amounts.
• Client agrees that 4LEAF’s liability will be limited to the value of services provided.
318
J A N U A R Y 3 1 , 2 0 2 2
QUALIFICATIONS TO PROVIDE
APPENDIX
CODE ENFORCEMENT, COMMUNITY
DEVELOPMENT, PUBLIC WORKS, &
FIRE SERVICES
to the
CITY OF ROLLING HILLS
KEY STAFF RESUMES
319
Pedro “Pete” Roque
Director of Code Enforcement
1 of 2
Experience Summary
Pete is a Code Enforcement expert with PC 832 and Advanced
Certificates. He brings with him over 17 years of experience in Code
Enforcement and has served in the capacities of Code Enforcement
Administrator, Code Enforcement Manager, and Community
Development Inspector II for multiple California public agencies.
With a demonstrated history of working in the government
administration industry, Pete is skilled in Government, Emergency
Management, Law Enforcement, Disaster Response, and Plan Review.
He is a strong Business Development professional with a Bachelor of
Science focused in Business Administration. Pete is proficient in conflict
resolution and has a wealth of knowledge in the subjects of permit
regulations, City codes, housing investigations, citation issuance, and
lien appeals. Pete is also skilled in working with others to achieve
compliance while maintaining a safe working environment.
Select Professional Experience
4LEAF, Inc.
Director of Code Enforcement
2021 - Present
Pete recently joined 4LEAF as the Director of Code Enforcement where he receives and documents
complaints from citizens regarding jurisdictional ordinance violations. Additional responsibilities include:
•Indicating procedures to abate violations of fire, building, business license, zoning, housing,
dangerous building and property maintenance codes, and ordinances regulating abandoned
vehicles, trash, and weeds.
•Supervising the preparation of Code Enforcement cases for legal action; provides testimony for
administrative hearings, City Council or Planning Commission hearings, and court proceedings.
•Responding to complex or sensitive complaints/inquiries
•Conducting inspections, developing recommendations, and taking enforcement actions as needed.
•Supervising enforcement personnel.
City of Garden Grove – City of Garden Grove, CA
Code Enforcement Administrator
July 2018 - 2021
•Supervised Senior and Junior Code Compliance Personnel as well as Administrative Staff.
•Prepared staff evaluations and performance measures.
Experience
17+ years
Education
B.S., Management & Human Resources
Minor in Organizational Leadership
California State University Dominguez
A.A., General Education
Long Beach City College
Certifications
EPA Lead Renovation, Repair, & Painting
Environmental Protection Agency (EPA)
National Storm Water Inspector
National Stormwater Center
Certified Code Enforcement Officer
CA Association of Code Enforcement
PC 832
Rio Hondo College
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2 of 2
Pedro “Pete” Roque
• Acted in the capacity of Grant Coordinator of Proposition 56 Tobacco Grant Program.
• Prepared criminal prosecutions and receivership.
• Created and implemented divisional policies and procedures.
• Public Speaking and Training Facilitator for Building, Safety, and Law Enforcement personnel.
• Performed community outreach to multiple agencies and community groups.
• Prepared and presented City Council and other commission hearings/presentations.
• Oversaw cost recovery and neighborhood preservation programs.
City of Montebello – Montebello, CA
Code Enforcement Manager
May 2014 - July 2018
• Supervised Senior and Junior Code Compliance Personnel.
• Formulated and implemented municipal code text amendments and ordinances.
• Evaluated staff performance and created professional development plans.
• Prepared and presented staff reports for City Administrator and City Council.
• Prepared criminal prosecutions for nuisance properties.
• Prepare outstanding problem properties for receivership process.
• Created and implemented departmental policies and procedures.
• Provided public speaking and training to Community Development Department.
• Spearheaded community outreach programs for seniors, community events, and schools.
• Prepared City Council and various commissions hearings and presentations.
• Created and implemented Cost Recovery and Neighborhood Preservation Programs.
• Program Coordinator and Administrator for the Community Development Block Grant (CDBG).
City of Bellflower – Bellflower, CA
Community Development Inspector II / Lead Code Enforcement Inspector
June 2005 - May 2014
• Created and Implemented Cost Recovery and Neighborhood Preservation Programs.
• Program Coordinator and Administrator for the Community Development Block Grant (CDBG).
• Created and administered Administrative Citation Program.
Driving and Training Instructor – Long Beach, CA
Driving Instructor / Drivers Education Trainer / Traffic School Instructor
May 2005 - February 2020
• Taught the rules of the road and safety to traffic violators and new drivers.
• Taught behind the wheel training for seniors and teenage drivers.
• Certified Department of Motor Vehicles (DMV) trainer.
United States NAVY – San Diego CA
Gas Turbine Systems Engineer - Petty Officer Third Class
August 1996 - August 1999
• Contributed to the repair and maintenance of gas turbine electrical systems.
• Certified Gas Turbine Systems Electrician.
• Supervised Naval Engineering Room.
• Supervised staff of 15 enlisted service members.
• Honorably Discharged.
321
Marcus Johnson
Project Manager / Director of Operations
1 of 2
Experience Summary
Marcus is responsible for day to day contact with many of 4LEAF’s
valuable clients in the Building & Safety, Engineering, Construction
Management, and Plan Check industries. Marcus manages numerous
Building Department clients and is responsible for recruiting, qualifying,
and placing staff throughout the organization.
Marcus carries comprehensive experience as an ICC certified senior level
inspector and plans examiner. His experience encompasses the more
complex plan review and field inspections of building construction,
plumbing, mechanical and electrical installations in residential single,
multi-family, commercial, and industrial construction. He is extremely
knowledgeable of required compliance with applicable building,
plumbing, electrical, energy, green, accessibility and mechanical codes
along with applicable jurisdictional ordinances, state, and local statutes.
His high-level of experience and invaluable personal skills allows him to
quickly improve and acclimate to jurisdiction procedures. Marcus
thoroughly understands the construction process and the need for
speedy project completion in conjunction with accurate compliance and
positive customer relations.
Select Project Experience
4LEAF, Inc.
Director of Operations – Project Manager
Marcus is 4LEAF’s Director of Operations. Among Marcus’s responsibilities include the day to day contact
with many of 4LEAF’s valuable clients in the Building & Safety, Engineering, Construction Management,
and Plan Check industries. Marcus’s responsibilities include:
• Recruiting and interviewing prospective employees.
• Mentoring and developing plan review, building inspectors, and permit staff.
• Assisting in managing the placement of inspection staff including the tracking of customer service
delivery.
• Providing quality answers to code-related or situational questions from inspection staff or
clientele.
• Performing plan reviews and inspections on as-needed basis.
Experience
15+ years
Education
AA, Architectural Technology
Certifications
ICC Building Plans Examiner
ICC Accessibility Inspector/Plans Examiner
ICC Commercial Plumbing Inspector
ICC Residential Plumbing Inspector
ICC Plumbing Inspector
ICC Building Inspector
ICC CALGreen Inspector
SAP CA DSW Local Inspector
Professional Affiliations
California Building Officials
County Building Officials Assoc. of CA.
East Bay Chapter, ICC
Napa Solano Chapter, ICC
Sac. Valley Assoc. of Building Officials
Redwood Empire Chapter. ICC
322
2 of 2
Marcus Johnson
Town of Paradise, CA, Fire Recovery
Operations Manager
In 2018 the most destructive wildfire in California history began in Butte County, CA and
quickly spread to the Town of Paradise, displacing over 10% of the County’s population.
Marcus oversees a staff of more than 12 that provides complete Community Development
Services to the Town of Paradise. This four-year contract provides Permitting, Plan Review,
Building Inspections, Public Works Inspections, Planning, Code Enforcement, Debris
Removal Management, and Public Outreach for this $9.5 Billion rebuild.
County of Sonoma, CA, Resiliency Permit Center (RPC)
Operations Manager
Marcus oversees all the daily operations including plan review and inspections. He ensures
the staffing and training is completed for a skilled team to expedite the recovery process.
Marcus ensures a cohesive partnership between the County of Sonoma and 4LEAF Inc.
operations.
South Napa Earthquake Recovery, City of Napa, CA
Building Inspector
Marcus assisted the City of Napa during the South Napa Earthquake recovery. The earthquake
caused close to $1 billion in damage. Marcus’s responsibilities included providing rapid
assessment (RESA), processing FEMA valuation reports, providing inspections, and completing
plan review to expedite the recovery process and ensure the safety of the community.
West Coast Code Consultants, Inc., San Ramon, CA
Manager of Jurisdictional Services
Marcus provided client services for jurisdictional clients encompassing plan review and inspection
services. He was responsible for coordination of all staff augmentation throughout the state of California.
His experience included working in complex municipalities to provide permits processing, inspections, and
plan review services.
City of Hesperia, CA
Building Inspector, Plans Examiner
Marcus reviewed plans and issued building permit applications for new construction, alterations, and
remodeling of existing structures; verified compliance with applicable codes and ordinances and accepted
construction practices; and, issued certificates of occupancy. Provided technical information and
professional advice to City staff, officials and the public regarding city codes relating to construction;
assists architects, residential designers, engineers, contractors and property owners in interpreting and
meeting code requirements; established and maintains a customer service orientation; responds to
complaints and resolves more difficult inspection problems.
JAS Pacific, Upland, CA
Permit Technician, Building Inspector
Marcus reviewed plans and building permit applications for new construction, alterations, and remodeling
of existing structures; verified compliance with applicable codes and ordinances and accepted
construction practices; and, issues certificates of occupancy. Acted as project coordinator for routing of
plans, tracking status of plans while they are being checked by staff in other City divisions.
323
Lorena Quilla‐Soules, CASp
Building Services Manager
1 of 4
Experience Summary
Lorena is CASp Certified and also is a ICC Certified Building Inspector,
Plans Examiner, and Permit Technician with over 23 years of municipal
experience in various jurisdictions. Lorena is an integral part of our team
and has the industry know‐how to provide quality deliverables to our
clients.
Both in and out of the field, Lorena has exceptional interpersonal skills,
with an uncanny ability to effectively develop and maintain relationships
with diverse individuals to coordinate successful building projects. She
has the ability to manage multiple tasks, changing priorities with
excellent results, proven leadership qualities, organized, with a strong
desire to learn and succeed.
Lorena’s professional endeavors center around utilizing her background
and development skills to improve community livability, promote local
economies, and protect the public health, safety, and welfare in the built
environment.
Select Professional Experience
4LEAF, Inc. – Newport Beach, CA
Building Services Manager
5/2021 ‐ Present
Lorena spearheads the management of plan review, inspection services, and consulting services for
several different 4LEAF clients. She is also leading our training efforts out of our Newport Beach location
to mentor, and place Permit Technicians and Engineering Technicians to Building and Public Works
Departments throughout Central and Southern California. She is currently managing a team of more than
10 personnel.
City of Garden Grove, CA
Permit Center Supervisor
September 2017 – 2021
Manage permit staff, public counter activity related to plan check tracking, permit processing and
issuance, ensuring a high‐level customer service experience for the public.
Assign work and monitor permit staff workload and assist in backlog processing when necessary.
Assist and train staff developing their knowledge, growth, and confidence related to permit
issuance.
Perform quality control for permits issued daily, verifying accuracy of the permit description,
Experience
23+ years
Certifications
ICC Certified Residential Building
Inspector
ICC Certified Permit Technician
ICC Certified Residential Plans
Examiner
California Accessibility Specialist,
CASp # 833
324
2 of 4
Lorena Soules, CASp
contact information, valuation and fees collected.
Coordinate with Postal Service, and Emergency Responders in processing city wide addressing.
Complete plan reviews related to accessibility barrier removals/ voluntary ADA upgrades.
Perform rough and final accessibility inspections, documenting barriers and corrections needed
for compliance.
Represent the Chief Building Official at various meetings including but not limited to Site Plan
Review, and Site C hotel development.
Develop/revise work instructions, policies and procedures related to plan check intake, and
permit processing. Ensure permit staff is trained and apprised of updates or new instructions.
City of Visalia, CA
Residential Plan Checker
November 2016 – September 2017
Review and approve residential building plans for accuracy and compliance with city amendments
and current building codes.
Interpret plumbing, electrical, mechanical, and structural plans for compliance with codes.
Coordinate with architects, engineers, designers, contractors, and property owner to develop
plans that comply with codes.
Interpret and answer questions on building codes and permit processing at the public counter,
telephone or by email.
Provide information and guidance to the public relating to code compliance and city’s
organizational procedures.
Assign sub‐division, multi‐family, residential and commercial addressing within city limits.
Perform inspections as back‐up to inspection staff, verifying construction work is being done
according to approve plans.
City of Visalia, CA
Lead Permit Technician
February 2016 – November 2016
Recommend and assist the Building Official in implementing goals, objectives, policy, and
procedures for permit issuance.
Evaluate current processes and responsibilities of permit staff; recommend improvements and
modification to processes as needed.
Prepare statistics on public interface which includes counter activity, peak hours of operation, and
percentage of customer wait times. Submit monthly report to Building Official and Department
Head.
Assign and review work of Permit Techs and Sr. Office Assistants.
Train and assist in the hiring and evaluation of personnel including those involved with issuing
permits.
Perform comprehensive performance reviews for Permit Techs and Sr. Office Assistants.
Ensure compliance of policies, ordinances, building codes and laws related to permit operations.
Resolve complex problems related to permit acceptance and issuance.
Assist the Building Official with the Building Advisory Committee and keep him informed of any
impending issues.
Respond to requests from management and staff.
Perform plan check review for solar, pools, fences and patios over the counter as needed daily.
325
Joceline Rivera
Code Enforcement Officer
1 of 2
Experience Summary
Joceline is a Code Enforcement Officer with a Bachelor of Arts degree in
Sociology and has completed the PC 832 course. She is proficient in
conflict resolution and has a wealth of knowledge in the subjects of
permit regulations, City codes, housing investigations, citation issuance,
and lien appeals. Joceline is a dependable, proactive, and engaged
professional with a lifelong passion for community service and a proven
track record of building positive relationships with others. She is also
skills in working with others to achieve compliance while maintaining a
safe working environment.
Select Professional Experience
4LEAF, Inc.
Code Enforcement Officer
2022 - Present
Joceline is a Code Enforcement Officer who receives and documents complaints from citizens regarding
safety, health, building, business licenses, and other City ordinance violations. Additional services
include:
• Indicating procedures to abate violations of fire, building, business license, zoning, housing,
dangerous building and property maintenance codes, and ordinances regulating abandoned
vehicles, trash, and weeds.
• Conducting field investigations to determine if violations have occurred and checking to see that
violations have been corrected.
• Assisting with preparation of court cases.
• Performing field inspections of single and multi-family residential, and commercial buildings and
installation during rough to finished stages of construction, remodeling, and repair.
• Inspecting foundation, excavation, concrete, framing, plastering, plumbing, heating, air
conditioning and electrical installations.
• Coordinating with City departments and outside agencies in the resolution of complaints.
City of Garden Grove, CA
Code Enforcement Officer
2021 - 2022
• Inspected and monitored local municipal, county, and state code violations.
• Residential property maintenance enforcement.
• Building abatement and unlawful construction enforcement.
• Business license enforcement.
• Report writing and documentation.
Experience
7+ years
Education
Bachelor of Arts, Sociology
California State University, Los Angeles
PC 832 Arrest and Firearms Course
El Camino College
Santiago Canyon College
Module I, II, III
326
2 of 2
Joceline Rivera
• Zoning enforcement and short-term rental officer.
• Sign Enforcement (garage sales, concert/shows, commercial advertising, storage of business
activities).
• Issued administrative citations and prepare all hearing documents.
• Community engagement and task force enforcement.
City of Garden Grove, CA
Code Enforcement Volunteer
2020 - 2021
• Documented and monitored local municipal code violations.
• Monitored vehicles parked on landscaped lawn areas, excessive garage sales in residential
neighborhoods.
• Removed of illegal signs (garage sales, concert/shows, commercial advertising, storage of
business activities).
• Monitored and reported all graffiti and created work orders for bulky item removal.
• Conducted neighborhood sweeps and educated residents of minor violations.
Ultimate DX Laboratories
Laboratory Technician
2020 - 2021
• Collected, received, labeled, and analyzed samples using the correct testing equipment.
• Cleaned, sterilized, maintained, and calibrated laboratory equipment.
• Provided technical support when necessary.
• Conducted Oropharynx Covid-19 Test.
California Student Opportunity and Access Program
Student Success Coach
2019 - 2020
• Provided one-on-one or group assistance to high school students at assigned high school during
the school year.
• Provided classroom workshops at the school site as scheduled.
• Advised students and families on the college application process.
• Provided college and career planning to Cal-SOAP students.
Glazer Family Dreamers Resources Center
Lead Assistant
2015 - 2019
• Provided front-desk clerical support and assisted with greeting and answering general inquiries.
• Assisted students with completing applications, such as California Dream Act Application for
Financial Aid, Tuition Exemption Form, and refer when appropriate.
• Provided support/assistance at programs and events hosted by the Dreamers Resource Center.
• Provided academic support and general counseling to students and their family members.
327
FEBRUARY 09 , 2 0 2 2
QUALIFICATIONS TO PROVIDE
CODE ENFORCEMENT, COMMUNITY
DEVELOPMENT, PUBLIC WORKS, &
FIRE SERVICES
to the
CITY OF ROLLING HILLS
SECTION 4
FEE SCHEDULE
328
Qualifications to Provide Code Enforcement, Community Development, Public Works, and Fire Services to the City of Rolling Hills.
Section 4: Fee Schedule
Page 53
February 09, 2022
2022-2023 FEE SCHEDULE & BASIS OF CHARGES
FOR THE CITY OF ROLLING HILLS
All Rates are Subject to Basis of Charges
PLAN REVIEW COST STRUCTURE NOTES
Complete Plan Review Percentage Cost: 70%
Partial Review (Structural and Non-Structural): 40%
Hourly Plan Review: $140 Non-Structural Review
$160 Structural Review
Fee includes:
➢ Initial review and two (2) rechecks. Hourly
charges apply after three (3) or more rechecks.
➢ Shipping, courier, and electronic service.
Code Enforcement
Project Manager ............................................................................................................................... $180/hour
Director of Code Enforcement ......................................................................................................... $170/hour
Senior Code Enforcement Officer..................................................................................................... $125/hour
Code Enforcement Officer.................................................................................................................. $95/hour
Administrative Support .................................................................................................................... $80/hour
Building & Fire
Permit Manager..................................................................................................................................$120/hour
Senior Permit Technician....................................................................................................................$100/hour
Permit Technician...............................................................................................................................$90/hour
Clerk/Administrator............................................................................................................................$70/hour
Chief Building Official .........................................................................................................................$170/hour
Senior Combination Building Inspector (Building Inspector III) .........................................................$135/hour
Commercial Building Inspector (Building Inspector II) ......................................................................$115/hour
Residential Building Inspector (Building Inspector I)..........................................................................$105/hour
Civil Plan Review (Grading, Improvement Plans) ...............................................................................$170/hour
Structural Plan Review Engineer ........................................................................................................$160/hour
Non-Structural Plans Examiner ..........................................................................................................$140/hour
Fire Prevention Officer ......................................................................................................................$155/hour
Fire Protection Engineer (FPE)............................................................................................................$205/hour
Fire Plans Examiner ............................................................................................................................$145/hour
Fire Inspector II...................................................................................................................................$125/hour
Fire Inspector I....................................................................................................................................$115/hour
Inspector of Record ............................................................................................................................$160/hour
Public Works Inspector.......................................................................................................................$155/hour
DSA Class 1 / OSHPD A Inspector .......................................................................................................$155/hour
DSA Class 2 / OSHPD B Inspector .......................................................................................................$115/hour
DSA Class 3 / OSHPD C Inspector........................................................................................................$105/hour
Certified Access Specialist (CASp).......................................................................................................$170/hour
GoFormz Software.................................................................................................................. $50/user monthly
Hourly overtime charge per inspector .....................................................................................1.5 x hourly rate
Mileage (for inspections performed within the City).................................................................. IRS Rate + 20%
329
Qualifications to Provide Code Enforcement, Community Development, Public Works, and Fire Services to the City of Rolling Hills.
Section 4: Fee Schedule
Page 54
February 09, 2022
Planning
Principal-in-Charge ........................................................................................................................... $275/hour
Housing Policy Director .................................................................................................................... $220/hour
Planning Director.............................................................................................................................. $200/hour
Principal/Planning Manager ............................................................................................................. $170/hour
Senior Planner .................................................................................................................................. $155/hour
Associate Planner ............................................................................................................................. $135/hour
Assistant Planner ............................................................................................................................. $110/hour
Senior Planning Technician............................................................................................................... $100/hour
Planning Technician.......................................................................................................................... $90/hour
BASIS OF CHARGES – BUILDING & FIRE
Rates are inclusive of “tools of the trade” such as forms, telephones, and consumables.
• All invoicing will be submitted monthly.
• Staff Augmentation work (excluding plan review) is subject to 4-hour minimum charges unless stated
otherwise. Services billed in 4-hour increments.
• Most plan reviews will be done in 10 business days or less and 5 business days or less for re-checks. This
is not inclusive of holidays or the day of the pick-up of plans.
• Expedited reviews will be billed at 1.5x the plan review fee listed in the fee schedule. Return time will be
within seven (7) days of receipt of the plans from the City.
• Plan review of deferred submittals & revisions will be billed at the hourly rates listed.
• All plan review services will be subject to a $250.00 minimum fee if percentage-based fee or two (2)
hour minimum charge if hourly rates apply.
• Larger complex plan reviews can be negotiated to achieve the best possible pricing. 4LEAF has a proven
track record of working with municipalities to provide expedited reviews with discounted pricing when
applicable.
• 4LEAF assumes that these rates reflect the 2022-2023 contract period. 3% escalation for 2024-2025 and
2025-2026 is negotiable per market conditions.
• Overtime and Premium time will be charged as follows:
- Regular time (work begun after 5AM or before 4PM) 1 x hourly rate
- Nighttime (work begun after 4PM or before 5AM) 1.125 x hourly rate
- Overtime (over 8-hour M-F or Saturdays) 1.5 x hourly rate
- Overtime (over 8 hours Sat or 1st 8-hour Sun) 2 x hourly rate
- Overtime (over 8 hours Sun or Holidays) 3 x hourly rate
• Overtime will only be billed with prior authorization of the Director or other designated City personnel.
• All work with less than 8 hours rest between shifts will be charged the appropriate overtime rate.
• Mileage driven during the course of Inspections will be charged at cost plus 20%.
• Payment due on receipt. All payments over 30 days will be assessed a 1.5% interest charge.
• Client shall pay attorneys’ fees, or other costs incurred in collecting delinquent amounts.
• Client agrees that 4LEAF’s liability will be limited to the value of services provided.
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Qualifications to Provide Code Enforcement, Community Development, Public Works, and Fire Services to the City of Rolling Hills.
Section 4: Fee Schedule
Page 55
February 09, 2022
BASIS OF CHARGES – PUBLIC WORKS
• Rates shown assume the projects will require compliance with California Prevailing Wage rate
requirements and assumes the Client will be filing a PWC-100 Form to the California Department of
Industrial Relations (DIR) for the projects.
• Rates for prevailing wage categories are subject to annual escalations in accordance with the bi-annual
wage determinations from the California DIR.
• Per the new requirements being enforced under SB 854 and because it is assumed that a PWC -100 Form
will be filed by the Client to the CA DIR for each project, 4LEAF is required to notify an authorized
Apprenticeship Committee through submittal of a DAS-140 form. We are then required to make an
official request to an authorized Apprenticeship Committee for an apprentice by submitting a DAS -142
form. We are not assured the apprenticeship committee will be able to provide a suitable / qualified
apprentice for the project. Per the apprenticeship requirements, the hours worked by the apprentice
must be in a ratio of 1:5 for apprentice to journeyman hours. 4LEAF will not know the labor classification
of the Public Works Apprentice until an Apprentice is dispatched to the site; therefore, the rates for the
five Periods listed under the California DIR’s Wage determination for Building Construction Inspector
were used to determine the range of hourly rates for Public Works Inspector Apprentice.
• Pre-approved Overtime and Premium hours for labor categories subject to Prevailing Wage
requirements will be charged per the following:
- Nighttime (work begun after 4PM or before 5AM) 1.125 x hourly rate
- Overtime (over 8 hour M-F or Saturdays) 1.35 x hourly rate
- Overtime (over 8 hours Sat or 1st 8 hour Sun) 1.85 x hourly rate
- Overtime (over 8 hours Sun or Holidays) 2.35 x hourly rate
• All invoicing will be submitted monthly.
• All work with less than 8 hours rest between shifts will be charged the appropriate overtime rate.
• Subconsultant Invoices will be assessed a 10% Administrative Processing Fee.
• Project-related mileage for inspections will be billed at the allowable IRS Rate.
• Payment due on receipt. All payments over 30 days will be assessed a 1.5% interest charge.
• Client shall pay attorneys’ fees, or other costs incurred in collecting delinquent amounts.
• Client agrees that 4LEAF’s liability will be limited to the value of services provided.
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Agenda Item No.: 13.F
Mtg. Date: 02/14/2022
TO:HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM:ELAINE JENG, CITY MANAGER
THRU:ELAINE JENG P.E., CITY MANAGER
SUBJECT:PRESENT THE CITY COUNCIL PRIORITIES FOR FISCAL YEARS 2022-
2023 AND 2023-2024 DEVELOPED AS PART OF THE JANUARY 22, 2022
STRATEGIC PLANNING WORKSHOP.
DATE:February 14, 2022
BACKGROUND:
On Saturday, January 22, 2022, the City Council held a bi-annual Strategic Planning Session facilitated
by City Manager Elaine Jeng. The City Council, with Councilmember Mirsch absent:
reviewed the established priorities from the 2020 Strategic Planning Workshop;
evaluated City actions and activities since January 2020 supporting the establish priorities;
reviewed the Capital Improvement Plan approved as part of FY 20/21 and FY 21/22 Budget
adoption;
discussed and established priorities including capital and non-capital projects for the next two
fiscal years (FY 22/23 and FY 23/24); and
received public comment for residents in attendance.
DISCUSSION:
Information shared with the City Council at the strategic planning workshop are included with this
report.
At the workshop, the City Council shared individual priorities and goals for the next two fiscal years
including a comparison of the current priorities and goals to the 2020 established priorities and goals.
Staff recommends that the City Council receive a recap of the conversations at the strategic planning
session, review the listed priorities and goals for the next two fiscal years, finalize the list and direct
staff to develop budget items to support the list.
FISCAL IMPACT:
The 2022 strategic planning workshop was facilitated by staff. There was no fiscal impact to
conducting the workshop.
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RECOMMENDATION:
Approve as presented.
ATTACHMENTS:
CL_MIN_220122_CC_StrategicPlan_DetailedNotes.pdf
2_SP_2020-Jan-25_StrategicPlanningNotes2.pdf
3_SP_StrategicItems_F.pdf
4_FY 2022 Expenditures by Department.pdf
5_CIP_3Years_2020.pdf
6_CIP_3Years_2021-June-28.pdf
7_SP_2022staffPresentation.pdf
8_StrategicPlanningWorkshopBudgetItems_2020-04-27.pdf
CC_SP_2022CouncilPrioritiesGoals.docx
CC_SP_2020_vs_2022_BriefComparison.docx
CC_SP_2022FinalPrioritiesGoals.pdf
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Rolling Hills Strategic Plan 2022 – Notes
EJ (Elaine Jeng)
- Set ground rules
- Goals of workshop
- Objectives
o Specific / precise 3-5
o 2 year period
- Beyond today
o Follow-up on 2/28 and 3/14
- 2020 common priorities = 4
- SP sets roadmap for staff work
- Recap of past 2 years
JP (Jeff Pieper) – asks about revenues vs. expenses to understand where we are at
PW (Patrick Wilson) – looking forward to a Mid-year recalculation regarding deficit budget
EJ – kudos to CC
BD (Bea Dieringer) – kudos to Elaine and staff. Appreciate thankless hours and heavy lifting.
Still will have goals. Want to focus on priorities. Would be helpful to know how much do we have
for each category and do we have the money to accomplish certain goals.
EJ – you tell us what you want done, then we come back with cost, trends, etc.
- adopted CIP in last 2 years and have not allocated monies yet
Priorities Review
PW – Fire fuel reduction – comments on how only 30 properties are truly affected by grant
JB (James Black) – Cost is on everyone
PW – a lot of people have questions. They need to be involved.
JB – nothing about city paying for anything
PW – could be financial exposure to some residents. We are looking at high level. Residents
want to know how it will affect them.
EJ – Affordable housing requirements
PW – ongoing struggle
JP – going as well as it can. Did good job on SB9. ADU’s – staff is handling well. No real train
wrecks.
PW – we should continue as a balance priority
JB – worried about Sacramento destroying our city. We may have dodged bullet.
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JP – we should revisit within a year to make adjustments if necessary.
JB – look at fencing on Crest Rd. between school property and below. A Large low-income
housing project below. Should be a fence with stuff at top to create protection.
BD – going as well as it can. Legislature is always pushing limits. Have lobbyist or access to
what is going on. Do whatever mitigations possible. Having experts on tap per Elaine’s
suggestion may be worthwhile.
JB – camping laws and trespass laws to minimize homeless issues. LA County DA is not
prosecuting homeless.
BD – we have our own ordinance re: trespass
JB – reinforcing no camping
JP – brings up Martin vs. Boise court case
BD – need to be able to provide shelter per case ruling
EJ – Understanding obligations re: stormwater impacts to budget. Storm drains / RHCA. Uses
Middleridge example and the finding of the city to maintain is problematic.
PW – that was stunning to find out. Talks about another resident blocking a storm drain.
Responsibility for the system – understanding. Push back on RHCA. Could be a slow painful
process. Will be a budget impact – like Middleridge.
EJ – getting pricing on Middleridge - coming to the CC meeting on the 24th.
PW – costs could be significant especially with no knowedge of maintenance on the system.
JP – find out what our liabilities are and what else may be in our purview
PW – county uncovered this… can we go through their records?
EJ – no organization regarding record keeping on site. New team is focusing on that. Plan to go
to county for assistance. Asks CC if they are in agreement on funding what is within our control.
JB – don’t need to redo all the drains. Don’t waste staff time to find out what is in our control.
PW – not suggesting that
JB – not legal for someone to block drains. Thought residents were liable for care of water that
comes onto property. Code enforcement should handle.
BD – Can’t increase flow of gravity. In terms of drainage, mitigate costs for stormwater. Trying to
get out of MS4 permit. Big storm event caused flow. Will that put kibosh on our plan?
EJ – Don’t have results on flow yet.
PW – Comments on capturing runoff on private property. Who governs release of water
retention LIV’s?
JB – Who comes out to inspect?
JP – Comment about “grading-lady”
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JB – LA County Civil Engineers
PW – New projects have to retain water on site
EJ – Required to have it in our code. There is a trigger. LIV kicks in if you hit threshold of
impervious surface. Typically does not get reached. Very few hit threshold her. We try to
capture and infiltrate. We contract out to County.
BD – Mechanism for enforcement
JB – Not a private action. City has to get involved.
PW – Ping pong between RHCA and City. Doesn’t care about RHCA… they get sued and lose.
We have the law on our side.
JS – mentions EWMP and consultant being on the 24th agenda.
JP – We should dump on County to get them to give us the data. Otherwise we fix things when
it pops up.
BD – agrees
PW – Doesn’t want staff to do. If easy though… then yes.
EJ – County has a database. Sounds like there is consensus for County to do the research?
JP – Value in asking the question.
JB – Limit amount of staff time to 8 hours.
BD – Agrees
JB – Everything is harder than it sounds.
PW – Ask County and report back to CC
JB – reemphasizes no staff time past 8 hours.
EJ – tries to characterize Leah’s comments. Her point is that CC should apply resources to
figure out how the city can have a positive impact.
JP – retention is future condition.
EJ – Leah is saying “what about current conditions?” 2 Wrangler Road / Paintbrush Canyon.
Erosion. Not just drainage on one property. It affects multiple properties.
PW – Support RHCA?
EJ – this is regarding…
PW – Do they have interest in any drains?
EJ – they are responsible for those adjacent to roads or underneath.
BD – on case-by-case basis?
EJ –
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BD – We can evaluate and get more info and then come back to discuss.
JP – start there and mover forward. Comment on grant.
BD – We need info about what we are responsible for.
PW – Go back to prior plan.
EJ – Completion of City Hall campus improvements.
PW – Need options from staff… maybe 3?. Given too much input. We (CC) are not designers or
planners.
JB – revisions made it better though.
PW – we’ve reviewed enough. Move forward.
EJ – Leah has a similar point.
PW – we continued it. Do we have plans agreed upon? Budget implications.
JP – How are we paying?. Take punch list (referring to all SP items) and put it in order. HOA
wants generator – one big enough for both of us. Re-caps his meeting with RHCA. Removes
cost burden from City. This building, tennis courts and sewers (crazy expensive). Federal
monies can only be used for broadband, sewer, water. Can we find something that allows us to
use grant funds. Sewer should be at bottom of list. Tennis court #1. Fix City Hall - #2.
EJ – per Leah – regarding Fire Safety – we are headed in right direction. Sounds like there may
be agreement.
BD – We should be doing something but there are different sentiments from residents about
what we should be spending money on. Should do a survey and pursuing based on resident
priorities.
EJ – Higher level – do you feel like it is a priority – not a detail level. Specifics will still come to
council for a vote. Do you still have same commitment to overall goal. Talks about Leah re:
Sewr / City Hall project. Leah also has concerns on city staffing, re: retention, attraction and
development of quality employees to support council vision and goals.
JB – still thinks we should go to old view ordinance. Attorneys- not saving money. Residents not
working it out. Need to go back. Now it is nebulous. Has not worked and should be a priority.
BD - ?
PUBLIC COMMENT
Alfred Visco – storm drain at end of Cinchring road dumping into Paintbrush canyon. Backing up
– coming down his driveway. RHCA says they don’t maintain and said it is city responsibility.
Figure out whose responsibility it is.
Arlene Honbo – Fire safety is key. Representing block captains. Emergency communication in
event of n phones or internet. Doesn’t know if sirens are best option. Need to be educated. If
doing a survey – need to educate people first. Emphasizes costs. This effort can be contingent
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on grant funding. Beta test of emergency information system. Block captains are frustrated with
time to execute and push things out. Consider a temp to help get things done. It is ready for
deployment. Evacuation brochure is ready to go. Canyon videos are great way to educate
residents. Block captains want an evacuation drill. Ready to take on new things but want to
finish old objectives.
Mike Schoettle – take Fire Fuel seriously especially home hardening. SCE caused fires in 1973.
Encourage consideration of ALL options. Cameras on SCE poles and historic fire locations to
notify FD early.
Alfred Visco – fire safety is main concern. Urge consideration of more exits out of city for
evacuation. Example is Crenshaw / Silver Spur or Portuguese Bend reserve exit. Alerting
residents. Multiple channels of communication. Siren, satellite phones to block captains – what
are those costs. Take a holistic approach on fire.
Priorities
EJ – goes over list on priorities. Remove purchase property.
JB – re: Sewer. Reserves – 3 operational. If we can get grant funding he is interested. If city
funds or borrows – he won’t support
JP – more bang for your buck on undergrounding
BD – Tennis Courts
JP – financially out of whack. If we can’t find a grant to supplement $400K for sewer – use it for
something else.
BD – utility underground… should it still be a priority?
JB – absolutely. Need a plan for the whole city. Move sewer down the list. Fire and
undergrounding - move up.
JP – Master Plan not his top priority. Tennis courts and city hall.
EJ – ?
JB – we should generate communication in house. Only outsource production
EJ – just looking for efficiencies
BD – we will keep this
JB – no law says we can only have 5 priorities
JP – ok with outsourcing production
EJ – suggests removing “refund residents”
JP – deferred maintenance
JB – our revenues are going to go up. Concept of notary is a good idea. Doesn’t RHCA have
one?
JP – no one knows – it’s hidden.
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JB – passports could be good.
JP – service is better than refunds.
EJ – for 2022, some of this is too specific.
BD – lots of her priorities fall under Emergency preparedness / fire safety
JP – just add courts and city hall and be done.
EJ – make it “capital improvements”
JB – view ordinance
JP – re-evaluate view ordinance
JB – should we drill down?
JP – RHCA is better at some services. What are the cost breakdowns between city and RHCA
for some of the cap costs like tennis courts
JB – agrees – courts first. It’s been 10 years of ADA talk. We saved money by waiting because
the rules have changed so many times and now have a better plan.
BD – courts are heavily used. Make the area safe. Next priority is city hall.
JB – when will we talk specifically about fire – cameras, etc. sirens?
JP – piggyback on RPV
BD – would be great to prevent fires
EJ – tennis court ADA is because RHCA wants to replace septic first. If we do court 1
improvements, there is an order of things.
EJ - Additional services for residents: people have asked about movie nights; block captain
event (outside); community is thirsty for events; no city sponsored opportunities; residents are
craving
JB – great idea – thank you
BD – agree
EJ – Retention: none of the above is possible without staff. Important to have solid folks here
and to retain them. Residents have given feedback re: not knowing who is who. Tried different
methods for recruitment. Would like to discuss this as a priority to make it a non-issue.
JS – mentions steep learning curve for new hires. Need for a contract planner.
JP – not against people staying and being happy. This is a problem everyone is having.
Mentions inflation. This topic goes unsaid – doesn’t necessarily need to be on SP. This was a
better place to work when state wasn’t so in our face. Evolution. Length of meeting is doing
more stuff. How CC uses staff time. How can CC help manage time and maximize removal of
pain and suffering? How can CC smooth things out?
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EJ – filling vacancies starts and repeats. Would like to make this a priority. Staff wears multiple
hats. Wants to be direct and honest. Wants to strategically put on the map.
JB – we will never out pay or out “stupid” other cities. If you are looking for us to jack-up pay…
no. need to go outside of government for recruitment. We can’t fix certain things. Hire the
person… not the position. Treat people well. Respect and appreciate them. Uses Meredith as
an example.
JP – all about quality of life. Comments on residents.
EJ –
JP – talks about virtual workspace. New flexibility adds to quality of life. Whatever makes sense
– we should talk about it. We only have a $1.8MM budget.
EJ –
BD - get temps to fill in
EJ –
BD –
CIP List
JB – distribute materials to city residents so they know
EJ – will do
JB – you deserve credit
EJ – says the council deserves credit
Public Comment
Melissa McNab – Community communication and outreach. So many more people could be
here. Good priority.
Jim Aichele – movie night sounds great… but may need a bigger area. Then it is open to
anyone in the public, not just RH. Suggests that RHCA put on to avoid that.
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2022 STRATEGIC PLANNING MEETING
JANUARY 22, 2022
PROJECTS 2020 COUNCIL’S PROJECT INPUT ACTIVITIES TAKEN WITHIN TWO YEARS SUGGESTIONS/STAFF’S NOTES
SEWER In the past, people were not interested due
to high cost.
Wait for results and costs then figure out
next steps.
Phased. First phase limited scope.
Supports waiting for results, costs and
determining next steps from there.
- Completed phase 2 feasibility
study. This includes Will Serve
Letters from Los Angeles County.
Study provided high-level
estimate for a new sewer line
along Rolling Hills Road.
- Hired NV5 to provide engineering
design for 8” sewer main along
Rolling Hills Road. Design at 100%
completion and provided detailed
engineering estimate of 8” sewer
main.
- Completed phase 3 feasibility
study. Council authorized study of
sewer outlets to Palos Verdes
Drive North (residents’ proposed
project). The study provided high
level of construction costs for
three options to outlet the
effluent.
- Conducted a community survey,
asking residents if they want the
City to implement sewer main.
Data presented to the City
Council.
- Requested the hire of consultant
to pursue grant, low interest loans
for sewer projects.
- Coordinated with RHCA to keep
them updated on the status of the
project. They are in the holding
pattern for the amenities project
at the Tennis Courts pending
sewer installation or septic tank
replacement.
- The City’s Tennis Court ADA
improvement is on hold pending
- Make a decision on the 8” sewer
main.
- Make a decision on the residents’
request to provide sewer outlet at
Palos Verdes Drive North.
- Sewer is an eligible expense for
the American Rescue Plan Act
(APPA) allocation of $441,000.
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2022 STRATEGIC PLANNING MEETING
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sewer installation or septic tank
replacement.
WILDFIRE City in charge of safety.
Great job clearing but need to be expanded.
City should continue Conservancy’s work.
City should hire Association to clear
vegetation (using striping funds).
City enforcement should include
easements. Residents should clear
easements.
Crest Gate should open easily. City take on
enforcement responsibility.
Supports City enforcement on easement;
authority over Crest Gate’s accessibility;
expanding vegetation clearance done by
Conservancy and providing firebreak.
- Based on the City’s advocacy, the
RHCA automated the Crest Road
East gate.
- Staff report on dead vegetation
enforcement on a quarterly basis.
- Requested Council to purchase a
Kubota to assist with code
enforcement’s work on enforcing
dead vegetation ordinance.
- City received grant funding from
CALOES/FEMA; Vegetative
Management Grant Project
Performed Environmental
Assessment for 30 residents
Filed CEQA Categorical Exemption
- City staff met with LACFD and
began forming the project design
for the Vegetative Management
Grant Project
- Palos Verdes Peninsula Land
Conservancy fuel load reduction
(40+ acre area)
- Drafted, adopted a Community
Wildfire Protection Plan (CWPP)
- City started the Fire Fuel
Committee specifically to problem
solve for potential wildfire
community concerns
- Hardening the Home Videos:
instructions on how to harden
your home
- Canyon Management Videos:
instructions on how to manage
your canyons
- Harden the Home inspections
from the Los Angeles County Fire
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2022 STRATEGIC PLANNING MEETING
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Department Forestry Division-
Trevor Moore
- Fire Works Ordinance (not
passed)
- Communal Bin event (Five 40-
cubic yard bins) for community
use to reduce vegetation
- Worked with RHCA to add
chipping event for the
community.
- Worked with LACFD to conduct
roadside clearance inspections for
all roads in Rolling Hills.
EMERGENCY
PREPAREDNESS
EVACUATION
Devote money to education, planning and
dissemination of information.
Supports increasing budget next year.
- Block Captain/Emergency
Preparedness budget in 17/18
was $4,500. In 18/19, the budget
was $8,000, in 19/20 the budget
was $14,875. The budget for
20/21 was $29,000 and the
budget for 21/22 is $137,360.
- Council was asked to consider
hiring a marketing firm to provide
an Evacuation procedures
brochure drafted by the Block
Captains and place the company
on-call for educational material on
emergency preparedness.
- Block Captain communication
project: outdoor alert system
(HQE feasibility study).
- Emergency Information System
(EIS) online database for city
contact with residents
- Communications Project (RHCA
Improving Wi-fi)
- City participation in the Prepared
Peninsula Expo
- Peninsula Wide Evacuation Map
- Conduct citywide emergency drill.
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2022 STRATEGIC PLANNING MEETING
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UTILITY
UNDERGROUNDING
Have grant cover costs.
Buy SCE rights.
Supports undergrounding and expanding
to other areas.
- Staff conducts monthly meetings
with utility companies for
progress updates on the Eastfield
Assessment District project.
- Staff conducts monthly meetings
with residents to educate them on
the process to create an
assessment district.
- Completed design to the Eastfield
Assessment District project.
- Completed numerous meetings
with residents in the Eastfield
Assessment District area with
subject matter experts including
financial advisors.
- Brought the project to a vote and
the project was voted down.
- Council approved resolution on
the city’s contribution to single
pole undergrounding, and
assessment district projects.
- Processed one reimbursement for
single pole undergrounding
project.
- Awarded by CalOES/FEMA
approximately $1.5M grant funds
for Crest Road East
Undergrounding project.
Preliminary Drawing/Design
began. Confirmed Rule 20A with
Utility Companies. Monthly status
meetings with all stakeholders
(SCE, utilities, engineers, etc.) will
commence in February 2022.
- Worked with Cal/OES on potential
Eastfield Drive Utility
Undergrounding grant award.
Council approved environmental
clearance documents for the said
- Focus on completing Cal/OES
grant project on Crest Road East
- Consider a utility underground
masterplan for the entire city.
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2022 STRATEGIC PLANNING MEETING
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project and agreed to adhere to
constructions provisions if the city
was awarded funds. Waiting to
hear from CalOES/FEMA.
DRAINAGE Improve civic center campus.
Install catch basins at key locations.
Try to eliminate flow outside of the City.
Figure out a way to use money being paid
to consultants on infrastructure that will
eliminate the need to participate in MS4.
Find Exit strategy.
Educate residents on drainage and erosion.
Make it standard requirement to retain
100% of water on site and enforced by PC.
Figure out exit strategy from MS4
reporting and divert money paid to
consultant to help build infrastructure.
Educate resident about drainage and
erosion.
- Submitted a revised TMRP to
requested the LA Regional Water
Quality Control Board to reduce
the frequency of trash monitoring
to comply with the trash TMDL.
Reduction in frequency was grant
but not at the level requested by
the City.
- Review diversion project (Bent
Springs Canyon) as a strategy to
comply with MS4 permit.
- Initiated the Sepulveda Canyon
monitoring. Council approved to
release the first year data (no
flow) to the LA Regional Water
Quality Control Board to consider
that the City does not discharge to
impair waters of the US.
- Council conducted a workshop
with the Planning Commission in
September 2021 to direct PC to
find ways to retain more
stormwater discharge on private
property.
- Council authorized joining the
Peninsula EWMP and directed
staff to prepare addendum.
- Consulted directed staff to ask
City of Torrance to design
Torrance Airport infiltration
project increments should the
Regional Board reject City’s
approach to compliance with
TMDL (no flow or clean flow from
Sepulveda monitoring data).
- Investigate outstanding
agreements with County to
maintain drains in the community.
- Work plan to meet obligations of
the drainage maintenance
agreement.
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2022 STRATEGIC PLANNING MEETING
JANUARY 22, 2022
- Council and staff looking at
creative ways to spend Measure
W local returns to implement
impactful clean water projects.
- The City has been an outlet for
residents to voice drainage issues
experienced in the community
(Mayor Dieringer’s recent meeting
with resident of 2 Wrangler Road).
EASE PERMIT
PROCESS
No change - Previously, applicants of
development projects subjected
to discretionary review had to
complete the entitlement process
over four Planning Commission
meetings (a duration of a
minimum of four months).
- Staff cut down the entitlement
process to two Planning
Commission meetings but drafting
resolutions of approval ahead of
time to be reviewed by the
Planning Commission.
- Improvements where possible,
staff is always evaluating.
Operational improvements are
within the purview of the staff.
- Proposed staffing change for
efficiency. Current Planning
Department: Director, Code
Enforcement officer, part-time
Admin Clerk. Proposed Planning
Department: Director, Assistant
Planner. Eliminate Code
Enforcement officer and part-time
Admin Clerk. Out source code
enforcement to utilize the
resources of companies.
- Additional planner to help process
develop applications and work
with applicants to provide
guidance on approvable projects.
COMMUNICATION
WITH RESIDENTS
Keep Blue Newsletter. Periodically increase
content, quarterly.
Explore other medium dissemination.
Explore costs to outsource production.
Explore additional information provided.
Keep Blue Newsletter. Periodically
increase content; quarterly. Come back
with costs regarding outsourcing.
- 47 Blue Newsletters produced in
calendar year 2020.
- 45 Blue Newsletters produced in
calendar year 2021.
- In contrast, 24 Blue Newsletters
produced in calendar year 2017;
25 Blue Newsletter produced in
calendar year 2016.
- Outsource production of Blue
Newsletter would allow internal
staff to be available for other
impactful assignments.
- Residents like the Blue Newsletter
format. Received many
compliments on the Blue
Newsletter. CONSIDER POSTING
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2022 STRATEGIC PLANNING MEETING
JANUARY 22, 2022
- Approximately $24,000 per year
(material, postage, production
time excluding time to produce
contents) to produce Blue
Newsletter in house.
- Launched new website with
continuous improvements for
functionality. Pushing info out via
Blue Newsletter to ask residents
to refer to the website for more
information.
- Launched Granicus with audio and
video recordings of City Council
meetings. Agendas are achieved
on the City’s website.
- Regional Law, and Public Safety
Committee agendas achieved on
the City’s website.
- Block Captain meeting agendas,
minutes, and or recordings are
available on the City’s website.
- Home hardening education videos
are on the City’s website.
- Joined AlertSouthBay using the
Everbridge Platform. Residents
can get alerts.
- Roll out of Emergency Information
System (EIS) on the City’s website.
- Council authorized the creation of
a database on the City’s website.
In 2022, to have contact
information for all residents for
emergency purposes.
THE BLUE NEWSLETTER ON THE
CITY’S WEBSITE.
- CONSIDER USING SOCIAL MEDIA
TO REACH RESIDENTS –
NEXTDOOR, FACEBOOK, TWITTER,
AND ETC.
MINIMIZE LEGAL
LIABILITY
Put money to minimize liability.
ADA compliance moving forward.
Legal costs keep going up. Limit inquiries to
legal questions.
JPA a great resource.
- Conducted countless meetings on
City Hall ADA improvement
project at the Council level and
staff level to finalize the best way
- On-call consultants: geologist,
soils engineer, hydrologist, and
civil engineer.
- On-call contractors: general
contractor, piping contractor, tree 348
2022 STRATEGIC PLANNING MEETING
JANUARY 22, 2022
Support ADA project to decrease potential
liabilities. Staff to define and narrow
breadth of legal inquiries.
to bring City Hall to comply with
accessibility regulations.
- Council authorized a loan
application to the CJPIA to fund
the construction of the City Hall
ADA improvement project.
- Mitigated liability relating to non-
complaint 5th cycle housing
element.
- On the path to comply with the 6th
cycle housing element.
- Complied with SB9 with local
ordinance adoption.
- Complied with ADU mandate with
local ordinance adoption.
- Applied and achieved SB1383
(organics) waiver to implement a
organics collection program.
trimming contractor, and paving
contractor.
- On-call expertise to support the
city when needed. Landslides,
drainage/erosion.
PUBLIC SAFETY Improve coordination with the Association.
Add camera put privacy issues.
How can City enforce public safety with
limited tools?
Armed school officer not meeting terms of
contract. City will put out of Agreement. If
required job not performed.
Use advocacy to promote safety; if need
CC will exercise more authority in the
future. Ensure armed officer meeting
terms of contract.
- Monthly meetings with Captain
Powers and other Regional Law
City Managers on policing issues.
- Twice a month call with Captain
Powers to discuss Rolling Hills
matters.
- Quarterly report from school
district on the performance of the
School Resource Officer funded by
jointly by the school district and
Peninsula cities.
- Quarterly reports from Captain
Powers on crime stats and crime
trends for the Peninsula.
- Use Lomita Sheriff’s Department
CORE Team to address neighbor
issues in the community and for
educating the community.
- Sheriff’s Department and Fire
Department attend all zone
349
2022 STRATEGIC PLANNING MEETING
JANUARY 22, 2022
meetings, and all Block Captain
meetings. They also attend
coyote forums, and public safety
forms whenever they are held.
- Operations visibility.
Councilmember Pieper asked the
Sheriff’s Department to show
presence in the community by
having Black and Whites drive in
the community often.
REINSTATE VIEW
ORDINANCE
Have City protect and enforce view
ordinance.
Wait to process two complaints in the
queue and determine if there’s a need for
City to change ordinance.
Supports waiting for outcome of current
complaints before changing current
process.
- Processed one view case under
new code: Juge (view seeker) and
Tamayo (vegetation owner). Long
process, no mediation, findings by
the Committee on Trees and
View. Currently in the appeal
period.
- A second pending view case just
getting started on the process
(view case against four properties)
- A third pending view case
submitted (2 El Concho –
vegetation owner).
- $2,000 application fee is far below
the amount of money needed to
recover the cost: staff and
attorney. City Attorney’s office is
intimately involved and $2,000
only pays for 10 hours of work for
the City Attorney’s office.
Consider increasing to cover the
cost of the City Attorney’s time.
- View case against 4 properties,
code only allows the charge of one
application fee. Consider changing
code so that each address has an
application fee.
PURCHASE
PROPERTY FOR OS
Not acquire
REFUND THE
RESIDENTS
Refund yearly surplus to residents.
Use money for programmatic services that
will benefit larger community.
Identify CIP to fund in next year to three
years to really see if there’s surplus.
Not connecting to sewer might be missed
opportunity.
Staff coming back with recommendations
on how to spend surplus: services,
drainage, firebreak, etc. Come back after
fiscal year. CC committing money TBD.
- FY21-22, Council adopted a deficit
budget. Reserves are needed for
capital improvement projects,
operation improvements, cost of
service to residents and meeting
mandates.
- Expenditures throughout the year
are monitored by staff to prevent
overspending.
- Can use reserves to hire a Notary
to be at City Hall one day a week
and offer free service to the
residents of Rolling Hills.
- Can use reserve funds to start a
public access channel to
communication with residents and
350
2022 STRATEGIC PLANNING MEETING
JANUARY 22, 2022
can broadcast public meetings, fill
contents with educational videos.
- Provide passport service at City
Hall.
351
Page: 1
Adopted YTD
Budget Expenditures Available
GENERAL FUND
01 - CITY ADMINISTRATOR
702 Salaries -Full Time 429,100.00$ 227,038.49$ 202,061.51$
710 Retirement CalPERS-Employer 29,000.00 20,599.73 8,400.27
710 CalPERS Unfunded Liability 59,026.00 57,063.00 1,963.00
715 Workers Compensation Insurance 7,700.00 4,089.96 3,610.04
716 Group Insurance 55,000.00 41,506.67 13,493.33
717 Retiree Medical 30,300.00 19,789.11 10,510.89
718 Employer Payroll Taxes 28,400.00 12,680.22 15,719.78
719 Deferred Compensation 4,300.00 2,400.00 1,900.00
720 Auto Allowance 4,800.00 2,550.00 2,250.00
XXX Phone Allowance 1,300.00 - 1,300.00
761 Auto Mileage 500.00 - 500.00
740 Office Supplies 38,040.00 9,255.49 28,784.51
745 Equipment Leasing Costs 14,850.00 6,175.34 8,674.66
750 Dues & Subscriptions 15,240.00 1,490.00 13,750.00
755 Conference Expense 10,000.00 5,429.96 4,570.04
757 Meetings Expense 2,000.00 5,843.00 (3,843.00)
759 Training & Eduxcation 5,000.00 - 5,000.00
765 Postage 20,000.00 7,500.00 12,500.00
770 Telephone 5,700.00 3,180.22 2,519.78
775 City Council Expense 10,000.00 1,785.00 8,215.00
776 Miscellaneous Expenses - 111.03 (111.03)
780 Minutes Clerk Meetings 6,000.00 2,254.99 3,745.01
785 Codification 5,000.00 1,446.09 3,553.91
795 Other Gen Admin Expense 4,900.00 1,441.18 3,458.82
801 City Attorney 91,000.00 64,408.00 26,592.00
820 Website 6,000.00 9,764.00 (3,764.00)
850 Election Expense City Council - 166.85 (166.85)
890 Consulting Fees 161,400.00 43,775.12 117,624.88
925 Utilities - 1,473.69 (1,473.69)
955 Disaster Emergency Equipment - 1,392.00 (1,392.00)
802 Legal Expense - Other 3,000.00 - 3,000.00
790 Advertising 1,000.00 - 1,000.00
Total City Administrator 1,048,556.00 554,609.14 489,946.86
CITY OF ROLLING HILLS
Summary of Expenditures
July 1 to December 31, 2021
352
Page: 2
Adopted YTD
Budget Expenditures Available
CITY OF ROLLING HILLS
Summary of Expenditures
July 1 to December 31, 2021
05 - Finance
750 Dues & Subscriptions 200.00 - 200.00
810 Annual Audit 17,630.00 - 17,630.00
890 Consulting Fees 99,500.00 62,709.15 36,790.85
Total Finance 117,330.00 62,709.15 54,620.85
15- PLANNING & DEVELOPMENT
702 Salaries 237,200.00$ 115,656.91 121,543.09
710 Retirement CalPERS-Employer 17,750.00 8,702.01 9,047.99
715 Workers Compensation Insurance 3,800.00 2,014.50 1,785.50
716 Group Insurance 30,900.00 11,721.41 19,178.59
718 Employer Payroll Taxes 18,790.00 8,990.92 9,799.08
719 Deferred Compensation 1,200.00 - 1,200.00
720 Auto Allowance 2,400.00 1,100.00 1,300.00
XXX Phone Allowance 600.00 - 600.00
758 Planning Commission Meetting - 988.12 (988.12)
761 Auto Mileage - 37.24 (37.24)
770 Telephone - 960.82 (960.82)
776 Miscellaneous Expense 2,000.00 - 2,000.00
750 Dues & Subscription 850.00 - 850.00
755 Conference Expense 5,000.00 - 5,000.00
759 Training & Education 1,000.00 - 1,000.00
790 Advertising - 2,405.65 (2,405.65)
801 City Attorney - 608.00 (608.00)
802 Legal Expenses-Other - 17,376.60 (17,376.60)
872 Property Development-Legal Exp 100,000.00 4,060.85 95,939.15
878 Build Inspect. LA County/Willd 150,000.00 36,138.07 113,861.93
881 Storm Water Management 275,800.00 143,037.85 132,762.15
882 Variance & CUP Expense 7,000.00 5,913.95 1,086.05
884 Special Project Study & Consulting 180,000.00 179,792.64 207.36
950 Capital Outlay 26,400.00 - 26,400.00
Total Planning & Development 1,060,690.00 539,505.54 521,184.46
25 - Public Safety
830 Law Enforcement 220,380.00 85,015.79 135,364.21
833 Other Law Enforcement Expenses 3,000.00 1,129.73 1,870.27
837 Wild Life Mgmt & Pest Control 50,000.00 1,412.40 48,587.60
353
Page: 3
Adopted YTD
Budget Expenditures Available
CITY OF ROLLING HILLS
Summary of Expenditures
July 1 to December 31, 2021
838 Animal Control Expense 6,000.00 2,204.45 3,795.55
890 Consulting Fees - 17,264.35 (17,264.35)
Total Public Safety 279,380.00 107,026.72 172,353.28
65 - NON-DEPARTMENTAL
895 Insurance & Bond Expense 30,260.00 11,025.46 19,234.54
901 South Bay Comm. Organization 20,100.00 1,200.00 18,900.00
915 Community Recognition 16,000.00 4,718.25 11,281.75
916 Civil Defense Expense 650.00 - 650.00
917 Emergency Preparedness 137,360.00 18,988.58 118,371.42
985 Contingency 25,000.00 - 25,000.00
Total Non-Departmental 229,370.00 35,932.29 193,437.71
75 - CITY PROPERTIES
925 Utilities 33,810.00$ 18,684.92$ 15,125.08
930 Repairs & Maintenance 36,963.00 8,615.00 28,348.00
932 Area Landscaping 28,500.00 7,238.91 21,261.09
Capital Outlay - Buildings & Equip 250,000.00 - 250,000.00
Total City Properties 349,273.00 34,538.83 314,734.17
GENERAL FUND TOTAL 3,084,599.00$ 1,334,321.67$ 1,746,277.33$
354
Page: 4
Adopted YTD
Budget Expenditures Available
CITY OF ROLLING HILLS
Summary of Expenditures
July 1 to December 31, 2021
10 - COPS FUND
COPS Program Expenditures 161,100.00$ 89,712.28$ 71,387.72$
14 - Traffic Safety Fund
Road Striping-Delineators/Pavement 10,000.00$ 2,500.00$ 7,500.00$
16 - CAL/OES
Safety Element DR4344-PL0521 -$ 4,261.00$ (4,261.00)$
Vegetation Magmnt DR4382-PJ0175 - 83,950.43 (83,950.43)
-$ 88,211.43$ (88,211.43)$
25 - Prop A Transportation Fund
Prop A Excbange -$ 84,000.00$ (84,000.00)$
40 - Capital Projects Fund
City Hall Improvements 300,000.00$ 12,952.50$ 287,047.50$
41 - Utility Fund
Legal Other & Outside Council 1,452.00$
Sewer Feasibility Project 7,280.00
763,638.00$ 8,732.00$ 754,906.00$
50 - Refuse Collection Fund
Refuse Service Contract 456,348.00$
Operating Transfer Out 12,000.00
912,700.00$ 468,348.00$ 444,352.00$
355
PROPOSED 3-YEAR CAPITAL IMPROVEMENT PLAN
CITY OF ROLLING HILLS
FY2020-2021 TO FY 2022-2023
Current Year Year 1 Year 2 Year 3
Project Description FY 2018-2019 FY 2019-2020 FY 2020-2021 FY 2021-2022 FY 2022-2023
Phase Cost Phase Cost Phase Cost Phase Cost Phase Cost
1
8" Sewer Main along Rolling Hills Road*Feasibility Study Phase I $11,391 Feasibility Study Phase II $30,000 Design/Construction $400,000 Construction $700,000
2
Tennis Courts ADA Improvements**Design $8,000 Construction $50,000 Construction $250,000
3
City Hall ADA Improvements**Design $30,000 Design $7,000 Construction $300,000
4
City Hall campus parking lot improvements***Design $21,000 Design $50,000 Construction $500,000
Total $40,391 $60,000 $457,000 $1,300,000 $500,000
* Possible offset of General Fund with successful grant pursuits.
** Low interest rate financing available through CJPIA for ADA projects with 5 year repay plan.
*** Eligible to be funded using a combination of accumulated local returns from Measures R and M transportation funds, Measure A County Park fund, and Measure W Clean Water fund.
SCHEDULE
Project Description FY 2018-2019 FY 2019-2020 FY 2020-2021 FY 2021-2022 FY 2022-2023
Phase Timeframe Phase Timeframe Phase Timeframe Phase Timeframe Phase Timeframe
1 8" Sewer Main along Rolling Hills Road*Feasibility Study Phase I Feb 18 - Oct
18
Feasibility Study Phase II May 19-
May 20
Design/Construction July20-
Feb21, May
21 - Sept 21
Construction May 21 - Sept
21
2 Tennis Courts ADA Improvements**Design Construction May 21 -
Sept 21
Construction May 21 - Sept
21
3 City Hall ADA Improvements**Design Jan 20 -
Sept 20
Design Jan 20 - Sept
20
Construction July 21 - Nov
21
4 City Hall campus parking lot improvements***Design Design Feb 22 - Jun
22
Construction Aug 22 - Dec
22
356
PROPOSED 3-YEAR CAPITAL IMPROVEMENT PLAN
CITY OF ROLLING HILLS
FY2020-2021 TO FY 2022-2023
Year 0 Current Year Year 2 Year 3
Project Description FY 2018-2019 FY 2019-2020 FY 2020-2021 FY 2021-2022 FY 2022-2023 FY 2023-2024
Phase Cost Phase Cost Phase Cost Phase Cost Phase Cost
1 8" Sewer Main along Rolling Hills Road [1]Feasibility Study Phase I $11,391 Feasibility Study Phase II $30,000 Design $81,196 Construction $1,700,000
2 Tennis Courts ADA Improvements Design $8,000 Construction $300,000
3 City Hall ADA Improvements [2]Design $37,000 Construction $784,390
4 Crest Road East Utility Undergrounding Grant Project [3]Design Design/Construction $763,638 Construction $763,638
5
Vegetation/Fire Fuel Management Grant Project [4]Design [6]$0 Environmental/
Construction
$975,144
6 City Hall campus parking lot improvements [5]Design $50,000
Total $19,391 $30,000 $118,196 $4,523,172 $813,638
[1] Off-set of general fund ($350,000) using American Rescue Fund
[2] Low interest rate financing secured ($300,000) through CJPIA for ADA projects with 5 year repay plan.
[3] Grant requires 25% local match. City will use Rule 20A credit for local match.
[4] Only phase 1 has been awarded. Phase 2 approval will depend on the completion of phase 1.
[5] Eligible to be funded using a combination of accumulated local returns from Measures R and M transportation funds, Measure A County Park fund, and Measure W Clean Water fund.
[6] No cost to the City; contribution by the Los Angeles County Fire Department
SCHEDULE
Project Description FY 2018-2019 FY 2019-2020 FY 2020-2021 FY 2021-2022 FY 2022-2023 FY 2022-2023
Phase Timeframe Phase Timeframe Phase Timeframe Phase Timeframe Phase Timeframe
1 8" Sewer Main along Rolling Hills Road [1]Feasibility Study Phase I Feb 18 - Oct
18
Feasibility Study Phase II May 19-
May 20
Design Sept '20 - Jun
'21
Construction Jul '21 - Nov '21
2 Tennis Courts ADA Improvements Design Construction Nov '21 - Apr
'22
3 City Hall ADA Improvements [2]Design Mar '20 -
May '21
Construction Oct '21 - Feb '22
4 Crest Road East Utility Undergrounding Grant Project [3]Design Jan '21 - Jun
'22
Design/Construction Jul '21 -Jun '22 Construction Jul'22 - Sept
'22
5 Vegetation/Fire Fuel Management Grant Project [4]Design Dec '20 - Mar
'21
Environmental/
Construction
May '21 - Nov
'21; Jan '22 -
Apr '22
6 City Hall campus parking lot improvements [5]Design Jun '22 -
Dec '22
357
2022 STRATEGIC PLANNING
WORKSHOP
Saturday, January 22, 2022
City of Rolling Hills
358
2022 COUNCILMEMBER’S PRIORITIES
•Balance the need for fire fuel reduction with concerns and
reservations of residents as well as mitigating the financial impact on
residents.
•Compliance with Affordable housing requirements while maintaining
the traditional Rolling Hills community expectations.
•Developing an understanding of the City’s obligations and
responsibilities regarding storm drains and the impact on the budget.
•Completion of the City Hall campus improvements.
359
2022 COUNCILMEMBER’S PRIORITIES (cont.)
•Fire Safety –implement all programs (videos, work in conservancy, vegetation management, incentives, etc) to continue to support fire safety.
•Storm drain –what role can the city play to encourage and support RHCA’s efforts to address?
•ADA at City Hall –need to make decision to minimize exposure to complaints and lawsuits.
•Sewer –continue with existing City Hall campus project?
•City staffing –what can the city do to attract, retain, and develop top quality employees to support Council’s visions/goals?
360
ADDITIONAL GOALS AND PRIORITIES?
•Council discussion.
361
CITY COUNCIL
STRATEGIC PRIORITIES
Proposed Budget Items for Fiscal Year 2020-2021
Wildfire Mitigation/Emergency Preparedness Utility Undergrounding Drainage Sewer
Budget Item Cost Budget Item Cost Budget Item Cost Budget Item Cost
1 Block Captain Program $50,000 Crest Road
Undergrounding -
CalOES grant
City match provided by
Rule 20A purchased
credits
Parcel based
hydromodification policy
development*
$8,000 Investigate extension of
existing sewer mains
into the City of Rolling
Hills
$30,000
2 Fire Fuel Reduction in the
Preserve
$100,000 Eastfield
Undergrounding -
CalOES grant
City match provided by
Rule 20A purchased
credits
Bend Springs capital
improvement project
feasibility study to
include City Hall
campus*
$80,000 Design of 8" sewer main
along Portuguese Bend
Road/Rolling Hills Road
to connect with County
truck line on Cresshaw
Blvd.
$90,000
3 Fire Fuel Reduction in
Rolling Hills in the areas
adjacent to the Preserve
$50,000 Assessment District
Project Support -
workshops for
neighborhood groups
and supple technical
experts for Q/A
$15,000 Masterplan: eliminate
stormwater discharge
from the City*
$50,000 Pursue grants for capital
improvement projects
$20,000
4 CWPP -
Development/Adoption
$5,000 Pursue grants for
projects
$10,000
5 Arborist to support
enforcement of Fire Fuel
Abatement
$5,000
$210,000 $25,000 *Eligible to use Measure
W local returns
$138,000 $140,000
Grand Total $513,000
362
CITY COUNCIL INDIVIDUAL GOALS AND PRIORITIES
PROVIDED BEFORE AND DURING THE 2022 STRATEGIC PLANNING WORKSHOP
1
Mayor Dieringer Mayor Pro Tem Black Councilmember Wilson Councilmember Mirsch Councilmember Pieper
1 Complete City Hall
campus improvements
ADA at City Hall –need
to make decision to
minimize exposure to
complaints and lawsuits
2 Hire expert on-call
consultants; understand
drainage responsibility
and issues; stormwater
retention
Does not want to pursue
drainage responsibility;
limit staff time to do
preliminary
investigation on the
responsibility of the city
with respect to drains in
the city
Develop an
understanding of city’s
obligations and
responsibilities
regarding storm drains
and impact on budget
Storm drain –what role
can the city play to
encourage and support
RHCA’s effort to address
drainage issues?
3 Electronic system to
notify residents;
evacuation drill;
evacuation zone study,
incentives for home
hardening; community
survey on vegetation
draft ordinance
Balance the need for fire
fuel reduction with
concerns and
reservations of residents
as well as mitigating the
financial impact on
residents
Fire safety –implement
all programs (videos,
work in conservancy,
vegetation
management,
incentives, etc) to
continue to support fire
safety
4 Compliance with
affordable housing
requirements while
maintaining the
traditional Rolling Hills
Community expectation
5 Sewer –Continue with
existing City Hall campus
project?
Installation of sewer
main lines – seek grants
for implementation
6 City staffing –what can
the city do to attract,
retain, and develop top
363
CITY COUNCIL INDIVIDUAL GOALS AND PRIORITIES
PROVIDED BEFORE AND DURING THE 2022 STRATEGIC PLANNING WORKSHOP
2
[X]Provided by Councilmembers prior to the January 22, 2022 Strategic Planning Workshop.
[X] Expressed by Councilmembers at the January 22, 2022 Strategic Planning Workshop
quality employees to
support Council’s
visions/goals?
7 Utility Underground
projects
8 Reinstate view
ordinance to have city
have enforcement
power
Have the Rolling Hills
Community Association
take on the emergency
power project for the
city hall campus
9 Prioritize tennis courts
improvements above
other listed
improvements on CIP
list
Prioritize tennis court
improvements above
other improvements on
CIP list
364
1
2022 CITY COUNCIL STRATEGIC PLANNING WORKSHOP
CITY COUNCIL’S REVIEW AND DISCUSSION OF THE 2020 ESTABLISHED
PRIORITIES/GOALS
2020 Established Priorities and Goals 2022 Council Comments on 2020 Priorities and Goals
1 Sewer The City Council stated that the cost of sewer installation is cost
prohibitive given the available general funds to construct the 8”
main line. One Councilmember expressed that this priority
should be moved to the bottom of the list for the next two years
pending availability of grant funds. Another Councilmember
expressed that this priority should be entirely removed from the
list. The City Council expressed consensus for staff to pursue
grant funds to install the sewer lines. There was no discussion
on the current activities relating to this priority and whether if
the activities should be abandoned or continued (preparation of
8” sewer main).
2 Wildfire/Emergency Preparedness The City Council expressed consensus that the activities, actions,
and pursuits on the wildfire mitigation and emergency
preparedness front were good and should continue. Individual
Council members provided input on aspects of this priority (i.e.,
balance between cost and fire fuel abatement) but there was
not consensus on the actions items relating to those input.
3 Utility Undergrounding The City Council expressed consensus that the Crest Road East
Utility Undergrounding grant project, and the Eastfied Drive
Utility Undergrounding grant project – if awarded, should be the
focus on fulfilling this priority.
4 Drainage The City Council expressed consensus that the work to date on
finding alternative compliance solutions to the MS4 permit
should continue, including retaining more stormwater discharge
on private property. On drainage issues in the community
365
2
(erosion, and unclaimed drains accepting stormwater discharges
from easement areas), majority of the Council expressed the
need to investigate to find out the City’s obligations on this
front. Investigation includes research into the ownership of the
drains accepting flow from easement areas of the community.
Investigation includes identify the responsible party for
maintaining and operating the drains accepting flow from
easement areas of the community. One Councilmember
expressed opposing views on the investigation needed but later
agreed to it if the amount of staff time spent on the
investigation was minimal.
A.Ease permit process –no action identified in 2020 Remove from list.
B.Communication with residents –keep blue newsletter.
Periodically increase content. Come back with costs regarding
outsourcing.
The City Council recognized that the blue newsletter is a popular
item and expressed that the contents should continue to be
povided by staff but that the production of the newsletter can
be contracted out to eliminate tedious manual labor for a small
staff.
C.Shorter council meetings –have staff bring the City Council back
to focus to keep meeting moving forward.
The City Council expressed that this item should be removed
from the priority/goal list for the next two Fiscal Years.
D.Minimize legal liability –Support ADA project to decrease
potential liabilities. Staff to define and narrow breadth of legal
inquiries.
The City Council discussed that inherent to the city operations,
minimize legal liability is a core function of the city and therefore
does not need to be listed as a priority/goal.
E. Public Safety –Use advocacy to promote safety, if needed City
Council will exercise more authority in the future. Ensure armed
school resource officer is armed as a provision of contract.
As with the item on minimize legal liability, the City Council
discussed that public safety is an obligation of the city and
therefore does not need to be listed as a priority/goal.
F.Reinstate view ordinance –Support waiting for outcome of
current complaints before changing current process.
A member of the City Council expressed that only one case has
been processed with the current view case and that the City
should collect more experience with the current view ordinance
before changes are implemented. Another member of the City
Council expressed that the fee on view application ($2,000 per
application for case against unlimited properties) is insufficient
for cost recovery and the fee should be increased. There was no
consensus among the City Council to change the current view
ordinance.
366
3
G.Purchase property for open space –not acquire The City Council agreed to eliminate this item as a priority/goal
due to the Surplus Land Act.
H.Refund the residents –staff coming back with recommendations
on how to spend surplus: services, drainage, firebreak, etc.
Come back after fiscal year. City Council committing money
TBD.
Staff recommended that the City Council hold community events
such as outdoor moving nights at the City Hall campus during
the summer time. The City Council expressed consensus to fund
community events. There was also consensus among the
Council that surplus should not be used to refund the residents
but the surplus funds should be used to provide more services to
the residents. With the capital improvement backlog, there was
discussion that there would no surplus until after all the capital
improvements were completed.
367
Strategic Plan 2022
for Fiscal Year 2022-2023 and Fiscal Year 2023-2024
Priority 2022 Action Notes 2022
1 Wildfire/Emergency Preparedness Evacation City should continue work in the Preserve by the Conservancy
Conduct emergency prepardness drill.
Consider vegetation management in the canyon ordinance.
Apply for additional grants for fuel management in the community
Complete the CALOES/FEMA Vegetation Managgement Grant project
Allocate funds to Block Captain Program, fuel abatement in the Preserve, education on emergency prepardness planning and dissemination of
information.
2 Utility Undergrounding Complete CALOES/FEMA Utility Undergrounding grant projects.
Support utility undergrounding projects.
3 Drainage Elminate stormwater discharge out of the City. Retain as much stormwater discharge as much as possible on individual parcels.
Find alternative compliance approaches for the MS4 permit.
Reserch ownership, and responsible party for maintaining and operating the common drains in the City of Rolling Hills.
Allocate funding to support the above measures.
4 Communication with Residents Blue Newsletter: good content and quantity. Continue to have staff manage the content of the Blue Newsletters.
Complete Emergency Information System (EIS) and utilize the Alert Southbay to notify residents electronically.
Out source the production of the Blue Newsletter to allow staff time to be spent on services.
5 City personnel recruitment and retention plan Consider benefit package improvements to attract and retain personnel.
Explore quality of life workspace including telecommuting policies, four days per week/ten hour day operations, compensation time, and etc.
Allocate funding to support the above measures.
6 Reinstate View Ordinance Process current view cases per the current ordiannce, observe process, and evaluate after cases have concluded.Consider increasing view applications from $2,000 per application for cases against unlimited properties, to $5,000 per application for a case against one
property.
Wiat for outcome of current complaints before changing current process.
7 Expand resident services Hire notary using General Fund and provide one day a month free service at City Hall
Consider providing passport service at City Hall
Hold additional community events like "Outdoor Movie Nights," and utilize the City Hall campus for events.
Staff to provide recommendations on service expansion.
8 Sewer Complete current design and feasibility studies in progress.
Apply for Federal, State and Local grants for constructon of the 8" main line along Rolling Hills Road.
Seek and apply for grant funds to support construction of sewer mains in the community.
368
Agenda Item No.: 14.A
Mtg. Date: 02/14/2022
TO:HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM:CHRISTIAN HORVATH, CITY CLERK / EXECUTIVE ASSISTANT TO
CITY MANAGER
THRU:ELAINE JENG P.E., CITY MANAGER
SUBJECT:VERBAL REPORT ON THE TRAFFIC COMMISSION MEETING OF
FEBRUARY 7, 2022
DATE:February 14, 2022
BACKGROUND:
Report from Traffic Commission Chair Pat Wilson.
DISCUSSION:
None.
FISCAL IMPACT:
None.
RECOMMENDATION:
Receive and file.
ATTACHMENTS:
369
Agenda Item No.: 15.A
Mtg. Date: 02/14/2022
TO:HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM:CHRISTIAN HORVATH, CITY CLERK / EXECUTIVE ASSISTANT TO
CITY MANAGER
THRU:ELAINE JENG P.E., CITY MANAGER
SUBJECT:RECEIVE AND FILE A VERBAL REPORT ON UPDATE TO EXPAND
TENNIS COURT 1 TO ADD PICKLEBALL COURTS.
DATE:February 14, 2022
BACKGROUND:
None.
DISCUSSION:
None.
FISCAL IMPACT:
TBD.
RECOMMENDATION:
Receive and file.
ATTACHMENTS:
CL_AGN_220214_RB_RecParks_AdminReport_Example.pdf
370
Administrative
Report
J.1.,File #RP21-3357 Meeting Date:1/12/2022
To:RECREATION AND PARKS COMMISSION
From:CAMERON HARDING, COMMUNITY SERVICES DIRECTOR
TITLE
DISCUSS AND PROVIDE INPUT ON PROPOSED PICKLEBALL LOCATIONS AS IDENTIFIED IN
THE FEASIBILITY STUDY
EXECUTIVE SUMMARY
As part of the fiscal year 2021-22 budget, the City Council directed staff to conduct a pickleball
feasibility study. The city obtained the services of a landscape architect, Hirsch & Associates, to
complete this study. Hirsch & Associates provided the Recreation and Parks Commission its
proposed scope of work, which was unanimously approved at the Commission’s August 11, 2021
meeting.
Hirsch & Associates has completed its analysis of potential sites for pickleball courts and has
identified seven locations for consideration. Each location has its own advantages and limitations that
impact the possible number of pickleball courts. These should be considered and balanced when
determining the preferred location(s) for future pickleball courts. Staff will include input from the
commission as part of a subsequent presentation to the City Council to determine a future site.
BACKGROUND
As part of the fiscal year 2021-22 budget, the City Council directed staff to conduct a pickleball
feasibility study. The city obtained the services of a landscape architect, Hirsch & Associates, to
complete this study. Hirsch & Associates provided the Recreation and Parks Commission its
proposed scope of work, which was unanimously approved at the Commission’s August 11, 2021
meeting.
Hirsch & Associates has completed its analysis of potential sites for pickleball courts and has
identified the following locations for consideration:
·Alta Vista Park
·Perry Park
·Anderson Park
·Franklin Park
·Perry Allison Playfield
·Dominguez Park
·Aviation Park Open Field
Page 1 of 8
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J.1.,File #RP21-3357 Meeting Date:1/12/2022
·Each location has its own advantages and limitations that impact the possible number of
pickleball courts. These should be considered and balanced when determining the preferred
location for future pickleball courts.
Each location has its own advantages and limitations that impact the possible number of pickleball
courts. These should be considered and balanced when determining the preferred location for future
pickleball courts.
Alta Vista Park
Alta Vista Park is located at 801 Camino Real. The park is 19.42 acres and is a combination of
parcels owned by the city and the Redondo Beach School District including three individual multi-
purpose sports fields, one little league field, Alta Vista Community Center, a picnic shelter, and tennis
and racquetball courts. Options for future pickleball facilities at this location include the conversion of
one tennis court to become four pickleball courts and the addition of a new, stand-alone single
pickleball court on existing green space.
This location is ideal for the conversion of pickleball courts as it would benefit from the existing sport
court infrastructure and lighting of the tennis court facility. This would result in cost savings and a
shortened installation time. Additionally, Alta Vista Park has on-site, dedicated parking already
available so nearby neighborhoods would not be impacted by visitors to the park. Concerns with this
location include the need for additional site work for necessary ADA enhancements; the reduction of
one tennis court; and potential noise concerns associated with pickleball play to those living nearby
the park, specifically on S. Juanita Avenue.
Perry Park
Perry Park is located at 2301 Grant Avenue. It is a 4.13-acre park featuring a teen center, Senior
Center, Scout House, sports field, basketball courts, play equipment, and picnic areas. Additionally, a
skate park is scheduled to be installed in early 2022. Future pickleball court opportunities have been
identified on the basketball courts with enough space for three pickleball courts. Informal pickleball
play has been taking place on the basketball courts for quite some time with little to no issues. The
proximity of this location to nearby homes is a positive attribute, which would eliminate any noise
concerns, especially with the vehicular traffic from Grant Avenue. Perry Park has dedicated, on-site
parking as well as existing sport court lighting and fencing on the basketball court, which make it a
good location for consideration of permanent pickleball courts.
Alternatively, the surface of the basketball courts would need to be repaired prior to the installation of
any pickleball court, which would be an added expense and time. Additional site work for ADA
enhancements would also need to be completed.
Anderson Park
Anderson Park is located at 2229 Ernest Avenue and is surrounded by residential properties and
Lincoln Elementary School. Anderson Park is a 12.4-acre park that includes the following amenities:
Anderson Park Senior Center, Anderson Park Scout Houses, children’s play area, and basketball and
tennis courts.
Page 2 of 8
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J.1.,File #RP21-3357 Meeting Date:1/12/2022
Options for future pickleball facilities at this location include:
·Restriping of one existing tennis court to allow 4 pickleball courts;
·Restriping of one existing half-court basketball court for a single pickleball court; and
·Three new, stand-alone pickleball courts in the open field area.
Although this location provides a lot of space for consideration, there are a few drawbacks that
should be considered, including additional site work for ADA enhancements; the transition of existing
tennis and basketball court play into a shared space with pickleball play; and noise impacts to those
living nearby with the addition of pickleball play. Alternatively, future pickleball courts could benefit
from this location due to existing sport court lighting on the tennis court that could allow pickleball to
be played longer hours; the half-court basketball court includes existing sport court lighting and the
surface is in good shape, so site work would be minimal; and there is existing on-site parking.
Franklin Park
Franklin Park is located at 807 Inglewood Avenue and features play equipment, restrooms, two
basketball courts, two shuffleboard courts, and picnic areas with two BBQ's. Options for future
pickleball courts include the restriping of two half-court basketball courts, and an expansion of an
existing oversized concrete area. Collectively, this would provide a total of six pickleball courts at this
location.
Similar to Perry Park, informal pickleball is being played at this location without issue. While there is
some level of concern with expanding the number of pickleball courts due to how close this park is to
nearby residential property and the noise impacts this could pose, the fact that it is already taking
place makes this location a worthy prospect.
Unfortunately, there are several concerns that should be considered, including the fact that there is
no on-site parking. An increase to park amenities may result in parking impacts in the surrounding
neighborhood. Additionally, there would need to be a lot of site work beyond the pickleball courts
such as the installation of pathways, ensuring ADA compliance; and fencing and sport court lighting.
Perry Allison Playfield
Perry Allison Playfield is located on 190th Street between Cluster and Blossom Lanes. It is a 0.59-
acre park that includes a fenced in grass area. The feasibility study provides an option for future
pickleball facilities at this location to include a single, stand-alone court. The use of this open space
for a future pickleball court is ideal in the fact that it would not impact an existing sport court.
Additionally, the vehicular noise from 190th may be helpful to negate some of the potential noise
impacts from the sport to those living adjacent to the playfield. However, this location has a number
of concerns including a lack of available on-site or dedicated parking; no existing sport court lighting,
which would limit pickleball play to only daylight hours; proximity to houses, and the need for
additional site work for ADA enhancements.
Dominguez Park
Dominguez Park is located at 200 Flagler Lane and is a 24-acre park that includes grass areas,
picnic areas, play equipment, a dog park, Heritage Court, and two Little League fields.
Page 3 of 8
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J.1.,File #RP21-3357 Meeting Date:1/12/2022
The feasibility study identifies the open grass area between the dog park and the baseball fields as a
potential location that could accommodate six pickleball courts. These courts would need to be
installed on their own individual concrete pads due to concerns with ground movement and
differential settling as a result of this site being on top of an old landfill. While this would not impact
game play, it would increase project costs for installation and maintenance. City engineers have
expressed concern with the potential effects of the differential settling and, therefore, do not
recommend this location for future pickleball courts.
Aviation Park Open Field
Aviation Park is located at 1935 Manhattan Beach Boulevard and includes two indoor gymnasiums, a
track and field, and the Redondo Beach Performing Arts Center. Located behind the gymnasium
facilities is an unused open field area that has been identified as a potential site for pickleball courts.
As noted in the study, up to six pickleball courts could fit within this space.
This is an ideal location as it would not displace any existing recreational sport or amenity. Its location
away from residential areas greatly limits noise impacts, although these impacts should be
considered for the Child Development Center on the northwest side of the field.
Additional concerns for this location include the added project costs and installation time associated
with the construction of pickleball courts from the ground up. Unique to this location is also the fact
that parking adjacent to this area is privately owned by Northrup Grumman. If this site were selected
for future pickleball courts, staff would need to determine a parking plan that would ensure pickleball
players did not use these private parking spaces.
The completion of the pickleball feasibility study is a helpful and critical step in the development of
future pickleball courts in Redondo Beach. Although the results of the study did not find a location
void of any major concerns or potential issues, there are a number of viable locations that could be
workable with creative approaches to noise abatement materials or other infrastructure modifications.
Input received from the commission will be shared with the City Council as part of its determination of
the results of the feasibility study and the potential for future pickleball courts in Redondo Beach.
COORDINATION
The City obtained the services of a landscape architect, Hirsch & Associates, to complete this study.
FISCAL IMPACT
As part of the fiscal year 2021-22 budget, the City Council directed staff to conduct a pickleball
feasibility study. The city obtained the services of a landscape architect, Hirsch & Associates, to
complete this study. Hirsch & Associates provided the Recreation and Parks Commission its
proposed scope of work, which was unanimously approved at the Commission’s August 11, 2021
meeting.
Hirsch & Associates has completed its analysis of potential sites for pickleball courts and has
identified the following locations for consideration:
Page 4 of 8
20374
J.1.,File #RP21-3357 Meeting Date:1/12/2022
·Alta Vista Park
·Perry Park
·Anderson Park
·Franklin Park
·Perry Allison Playfield
·Dominguez Park
·Aviation Park Open Field
Each location has its own advantages and limitations that impact the possible number of pickleball
courts. These should be considered and balanced when determining the preferred location for future
pickleball courts.
Alta Vista Park
Alta Vista Park is located at 801 Camino Real. The park is 19.42 acres and is a combination of
parcels owned by the city and the Redondo Beach School District including three individual multi-
purpose sports fields, one little league field, Alta Vista Community Center, a picnic shelter, and tennis
and racquetball courts. Options for future pickleball facilities at this location include the conversion of
one tennis court to become four pickleball courts and the addition of a new, stand-alone single
pickleball court on existing green space.
This location is ideal for the conversion of pickleball courts as it would benefit from the existing sport
court infrastructure and lighting of the tennis court facility. This would result in cost savings and a
shortened installation time. Additionally, Alta Vista Park has on-site, dedicated parking already
available so nearby neighborhoods would not be impacted by visitors to the park. Concerns with this
location include the need for additional site work for necessary ADA enhancements; the reduction of
one tennis court; and potential noise concerns associated with pickleball play to those living nearby
the park, specifically on S. Juanita Avenue.
Perry Park
Perry Park is located at 2301 Grant Avenue. It is a 4.13-acre park featuring a teen center, Senior
Center, Scout House, sports field, basketball courts, play equipment, and picnic areas. Additionally, a
skate park is scheduled to be installed in early 2022. Future pickleball court opportunities have been
identified on the basketball courts with enough space for three pickleball courts. Informal pickleball
play has been taking place on the basketball courts for quite some time with little to no issues. The
proximity of this location to nearby homes is a positive attribute, which would eliminate any noise
concerns, especially with the vehicular traffic from Grant Avenue. Perry Park has dedicated, on-site
parking as well as existing sport court lighting and fencing on the basketball court, which make it a
good location for consideration of permanent pickleball courts.
Alternatively, the surface of the basketball courts would need to be repaired prior to the installation of
any pickleball court, which would be an added expense and time. Additional site work for ADA
enhancements would also need to be completed.
Anderson Park
Anderson Park is located at 2229 Ernest Avenue and is surrounded by residential properties and
Page 5 of 8
21375
J.1.,File #RP21-3357 Meeting Date:1/12/2022
Lincoln Elementary School. Anderson Park is a 12.4-acre park that includes the following amenities:
Anderson Park Senior Center, Anderson Park Scout Houses, children’s play area, and basketball and
tennis courts.
Options for future pickleball facilities at this location include:
·Restriping of one existing tennis court to allow 4 pickleball courts;
·Restriping of one existing half-court basketball court for a single pickleball court; and
·Three new, stand-alone pickleball courts in the open field area.
Although this location provides a lot of space for consideration, there are a few drawbacks that
should be considered, including additional site work for ADA enhancements; the transition of existing
tennis and basketball court play into a shared space with pickleball play; and noise impacts to those
living nearby with the addition of pickleball play. Alternatively, future pickleball courts could benefit
from this location due to existing sport court lighting on the tennis court that could allow pickleball to
be played longer hours; the half-court basketball court includes existing sport court lighting and the
surface is in good shape, so site work would be minimal; and there is existing on-site parking.
Franklin Park
Franklin Park is located at 807 Inglewood Avenue and features play equipment, restrooms, two
basketball courts, two shuffleboard courts, and picnic areas with two BBQ's. Options for future
pickleball courts include the restriping of two half-court basketball courts, and an expansion of an
existing oversized concrete area. Collectively, this would provide a total of six pickleball courts at this
location.
Similar to Perry Park, informal pickleball is being played at this location without issue. While there is
some level of concern with expanding the number of pickleball courts due to how close this park is to
nearby residential property and the noise impacts this could pose, the fact that it is already taking
place makes this location a worthy prospect.
Unfortunately, there are several concerns that should be considered, including the fact that there is
no on-site parking. An increase to park amenities may result in parking impacts in the surrounding
neighborhood. Additionally, there would need to be a lot of site work beyond the pickleball courts
such as the installation of pathways, ensuring ADA compliance; and fencing and sport court lighting.
Perry Allison Playfield
Perry Allison Playfield is located on 190th Street between Cluster and Blossom Lanes. It is a 0.59-
acre park that includes a fenced in grass area. The feasibility study provides an option for future
pickleball facilities at this location to include a single, stand-alone court. The use of this open space
for a future pickleball court is ideal in the fact that it would not impact an existing sport court.
Additionally, the vehicular noise from 190th may be helpful to negate some of the potential noise
impacts from the sport to those living adjacent to the playfield. However, this location has a number
of concerns including a lack of available on-site or dedicated parking; no existing sport court lighting,
which would limit pickleball play to only daylight hours; proximity to houses, and the need for
additional site work for ADA enhancements.
Page 6 of 8
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J.1.,File #RP21-3357 Meeting Date:1/12/2022
Dominguez Park
Dominguez Park is located at 200 Flagler Lane and is a 24-acre park that includes grass areas,
picnic areas, play equipment, a dog park, Heritage Court, and two Little League fields.
The feasibility study identifies the open grass area between the dog park and the baseball fields as a
potential location that could accommodate six pickleball courts. These courts would need to be
installed on their own individual concrete pads due to concerns with ground movement and
differential settling as a result of this site being on top of an old landfill. While this would not impact
game play, it would increase project costs for installation and maintenance. City engineers have
expressed concern with the potential effects of the differential settling and, therefore, do not
recommend this location for future pickleball courts.
Aviation Park Open Field
Aviation Park is located at 1935 Manhattan Beach Boulevard and includes two indoor gymnasiums, a
track and field, and the Redondo Beach Performing Arts Center. Located behind the gymnasium
facilities is an unused open field area that has been identified as a potential site for pickleball courts.
As noted in the study, up to six pickleball courts could fit within this space.
This is an ideal location as it would not displace any existing recreational sport or amenity. Its location
away from residential areas greatly limits noise impacts, although these impacts should be
considered for the Child Development Center on the northwest side of the field.
Additional concerns for this location include the added project costs and installation time associated
with the construction of pickleball courts from the ground up. Unique to this location is also the fact
that parking adjacent to this area is privately owned by Northrup Grumman. If this site were selected
for future pickleball courts, staff would need to determine a parking plan that would ensure pickleball
players did not use these private parking spaces.
The completion of the pickleball feasibility study is a helpful and critical step in the development of
future pickleball courts in Redondo Beach. Although the results of the study did not find a location
void of any major concerns or potential issues, there are a number of viable locations that could be
workable with creative approaches to noise abatement materials or other infrastructure modifications.
Input received from the commission will be shared with the City Council as part of its determination of
the results of the feasibility study and the potential for future pickleball courts in Redondo Beach.
FISCAL IMPACT
The city has allocated $50,000 to initiate construction of a future pickleball facility. Additional funding
will likely be needed if a location is formally approved. Each proposed location has varying costs
associated with the installation of pickleball court(s). Individual options for each location include the
following rough cost estimations:
Alta Vista Park $82,400
Conversion of tennis court: $42,400
New stand-alone court: $40,000
Page 7 of 8
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J.1.,File #RP21-3357 Meeting Date:1/12/2022
Anderson Park $222,400
Re-stripe existing tennis court: $6,000
Re-stripe existing basketball court: $1,500
New stand-alone courts: $159,900 ($53,300 per court X 3)
Sports court surfacing: $15,000 ($5,000 per court X 3)
Sport court lighting: $40,000
Perry Park $35,000
Re-stripe existing basketball court: $4,500
Sports court surfacing with multi-sport stripes: $30,500
Franklin Park $399,200
Re-stripe basketball court: $6,000 ($3,000 each court X 2)
New stand-alone court: $213,200 ($53,500 per court X 4)
Sports court surfacing with multi-sport stripes: $20,000 ($5,000 per court X 4)
Sport court lighting: $160,000 ($40,000 per court X 4)
Perry Allison Playfield $58,300
New stand-alone court: $53,300
Sport court surfacing: $5,000
Dominguez Park $349,800
New stand-alone court: $319,800 ($53,300 each court X 6)
Sport court surfacing: $30,000 ($5,000 each court X 6)
Aviation Park Open Field $599,800
New stand-alone court: $319,800 ($53,500 per court X 6)
Sports court surfacing with multi-sport stripes: $30,000 ($5,000 per court X 6)
Sport court lighting: $240,000 ($40,000 per court X 6)
Electrical improvements: $10,000
These costs are purely for estimation purposes and don’t include anticipated costs fir site surveys,
conceptual drawings, noise abatement needs, and other site-specific needs.
ATTACHMENTS
1.Pickleball Feasibility Study
Page 8 of 8
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25379
26380
27381
28382
29383
30384
31385
32386
33387
34388
35389
Agenda Item No.: 16.A
Mtg. Date: 02/14/2022
TO:HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM:CHRISTIAN HORVATH, CITY CLERK / EXECUTIVE ASSISTANT TO
CITY MANAGER
THRU:ELAINE JENG P.E., CITY MANAGER
SUBJECT:CONFERENCE WITH LABOR NEGOTIATOR
GOVERNMENT CODE SECTION 54957.6
CITY'S DESIGNATED REPRESENTATIVE: MAYOR BEA DIERINGER
UNREPRESENTED EMPLOYEE: CITY MANAGER ELAINE JENG
DATE:February 14, 2022
BACKGROUND:
None
DISCUSSION:
None
FISCAL IMPACT:
None
RECOMMENDATION:
None.
ATTACHMENTS:
390