2022-02-28_CC AgendaPacket1.CALL TO ORDER
2.ROLL CALL
3.PLEDGE OF ALLEGIANCE
4.PRESENTATIONS/PROCLAMATIONS/ANNOUNCEMENTS
5.APPROVE ORDER OF THE AGENDA
This is the appropriate time for the Mayor or Councilmembers to approve the agenda as is or reorder.
6.BLUE FOLDER ITEMS (SUPPLEMENTAL)
Blue folder (supplemental) items are additional back up materials to administrative reports, changes to the posted
agenda packet, and/or public comments received after the printing and distribution of the agenda packet for receive and
file.
6.A.FOR BLUE FOLDER DOCUMENTS APPROVED AT THE CITY COUNCIL
MEETING
RECOMMENDATION: Approved
2 PORTUGUESE BEND ROAD
ROLLING HILLS, CA 90274
(310) 377-1521
FAX (310) 377-7288
AGENDA
Regular City Council Meeting
CITY COUNCIL
Monday, February 28, 2022
CITY OF ROLLING HILLS
7:00 PM
All Councilmembers will participate in-person wearing masks per Los Angeles County
Health Department's Health Officer Order effective Saturday, July 17, 2021. The meeting
agenda is available on the City’s website. The City Council meeting will be live-
streamed on the City's website. Both the agenda and the live-streamed video can be
found here: https://www.rolling-hills.org/government/agenda/index.php Members of the
public may submit written comments in real-time by emailing the City Clerk's office at
cityclerk@cityofrh.net. Your comments will become part of the official meeting record.
You must provide your full name, but please do not provide any other personal
information that you do not want to be published. Recordings to City Council meetings
can be found here:
https://cms5.revize.com/revize/rollinghillsca/government/agenda/index.php
Next Resolution No. 1291 Next Ordinance No. 376
CL_AGN_220228_CC_BlueFolderItem_8G_Supplemental.pdf
CL_AGN_220228_CC_BlueFolderItem_8H_Supplemental.pdf
CL_AGN_220228_CC_BlueFolderItem_12C_Supplemental.pdf
CL_AGN_220228_CC_BlueFolderItem_13A_Supplemental.pdf
CL_AGN_220228_CC_BlueFolderItem_14A_Supplemental.pdf
1
7.PUBLIC COMMENT ON NON-AGENDA ITEMS
This is the appropriate time for members of the public to make comments regarding the items on the consent calendar
or items not listed on this agenda. Pursuant to the Brown Act, no action will take place on any items not on the agenda.
8.CONSENT CALENDAR
Business items, except those formally noticed for public hearing, or those pulled for discussion are assigned to the
Consent Calendar. The Mayor or any Councilmember may request that any Consent Calendar item(s) be removed,
discussed, and acted upon separately. Items removed from the Consent Calendar will be taken up under the "Excluded
Consent Calendar" section below. Those items remaining on the Consent Calendar will be approved in one motion. The
Mayor will call on anyone wishing to address the City Council on any Consent Calendar item on the agenda, which has
not been pulled by Councilmembers for discussion.
8.A.APPROVE AFFIDAVIT OF POSTING FOR THE CITY COUNCIL REGULAR
MEETING OF FEBRUARY 28, 2022
RECOMMENDATION: Approve.
8.B.APPROVE MOTION TO READ BY TITLE ONLY AND WAIVE FURTHER
READING OF ALL ORDINANCES AND RESOLUTIONS LISTED ON THE
AGENDA
RECOMMENDATION: Approve.
8.C.APPROVE THE FOLLOWING CITY COUNCIL MINUTES: FEBRUARY 14, 2022
RECOMMENDATION: Approve as presented.
8.D.PAYMENT OF BILLS
RECOMMENDATION: Approve as presented.
8.E.REPUBLIC SERVICES RECYCLING TONNAGE REPORT FOR JANUARY 2022.
RECOMMENDATION: Approve as presented.
8.F.AMENDMENT TO THE BUDGET TO ESTABLISH THE BUDGETARY
AUTHORITY FOR THE ALLOCATION OF ELIGIBLE FISCAL YEAR 2020 AND
2021 MEASURE W COSTS FROM THE GENERAL FUND TO THE MEASURE W
FUND.
RECOMMENDATION: Approve the allocation of Measure W Program costs
from the General Fund to the Measure W Fund for fiscal years 2019/20 and
2020/21, and approve the necessary adjustments to the budget to establish
the appropriate budgetary authority to make such allocations of costs.
8.G.CONSIDER AND AUTHORIZE THE CITY MANAGER TO EXECUTE A
PROFESSIONAL SERVICE AGREEMENT WITH WILLDAN ENGINEERING TO
PROVIDE CODE ENFORCEMENT SERVICES FOR A NOT-TO-EXCEED
AMOUNT OF $15,000.
RECOMMENDATION: Approve as presented.
CL_AGN_220228_AffidavitofPosting.pdf
CL_MIN_220214_CC_F.pdf
CL_AGN_220228_PaymentOfBills_02.11-02.25.pdf
0122 - Rolling Hills YTD Tonnage Report.pdf
Willdan - Rolling Hills proposal.pdf
CL_AGN_220228_CC_Wildan_CE_PSA.pdf
2
8.H.CONSIDER AND AUTHORIZE CITY MANAGER TO EXECUTE CONTRACT OR
AGREEMENT WITH THE SOUTH BAY WORKFORCE INVESTMENT BOARD
(SBWIB) RELATED TO FILLING THE PART-TIME ADMINISTRATIVE CLERK
VACANCY.
RECOMMENDATION: Approve as presented.
8.I.CONSIDER PROFESSIONAL SERVICES AGREEMENT AND AUTHORIZE THE
CITY MANAGER TO EXECUTE A CONTRACT AMENDMENT WITH THE PALOS
VERDES PENINSULA LAND CONSERVANCY TO PROVIDE ONE-YEAR FIRE
FUEL MAINTENANCE SERVICE FOR PHASE 3 AREA.
RECOMMENDATION: Approve as presented.
8.J.ADOPTION OF RESOLUTIONS CORRECTING AND RE-ESTABLISHING THE
FISCAL YEAR 2020/21 AND FISCAL YEAR 2021/22 ARTICLE XIII-B
APPROPRIATIONS LIMIT
RECOMMENDATION: Adopt Resolution Nos. 1289 and 1290, which amend
Resolutions 1254 and 1282, respectively, establishing the corrected Article
XIII-B Appropriations Limit for the City of Rolling Hills.
8.K.APPROVE UPDATED AGREEMENT BETWEEN TURBO DATA SYSTEMS AND
THREE PENINSULA CITIES (ROLLING HILLS, ROLLING HILLS ESTATES, AND
RANCHO PALOS VERDES) TO PROVIDE PARKING CITATION
ADMINISTRATIVE SERVICES.
RECOMMENDATION: Approve an updated Professional Services Agreement
between Turbo Data Systems and peninsula cities Rolling Hills, Rolling Hills
Estates and Rancho Palos Verdes.
9.EXCLUDED CONSENT CALENDAR ITEMS
10.COMMISSION ITEMS
10.A.ZONING CASE 21-13: REQUEST FOR APPROVAL OF A SITE PLAN REVIEW A
POOL, SPA, BBQ, LANDSCAPING, GRADING, AND OTHER IMPROVEMENTS
FOR A PROPERTY LOCATED AT 4 STORM HILL LANE (GRZYWACZ)
REC OMMEN D AT ION: It is recommended the City Council receive and file
Resolution No. 2022-01 and Zoning Case No. 21-13 for a property located at 4
Storm Hill Lane.
CL_AGN_220228_CC_SBWIB_OJTAgreementWIOA_redline.pdf
CL_AGN_220228_CC_SBWIB_OJTAgreementWIOA_redline_D2.pdf
PVP Land Conservancy Agreement_2019-11-15.pdf
PVP Land Conservancy 1st Amendment 2020_06_08.pdf
Second Amendment to Fire Fuel Abatement 07.12.2021 Signed.pdf
Third Amendment to Fire Fuel Abatement (conservancy)-c1.pdf
PVPLC Reducing Fuel Load Project Maintenance RH 2022-c1.pdf
ResolutionNo1289_AmendingResNo1254_FY2020-21_AppropLimit.pdf
ResolutionNo1290_AmendingResNo1282_FY2021-22_AppropLimit.pdf
CL_AGN_220228_CC_TurboDataAgrmt_PVP_ParkingCites.pdf
CL_AGN_220228_CC_RPV-CCMeeting _12.21.2021_TurboData.pdf
4 Storm Hill (ZC 21-13) Development Table.pdf
2022-01_PC_Resolution_4 Storm Hill Lane - SIGNED.pdf
Development Plans - 4 Storm Hill (ZC 21-13).pdf
3
11.PUBLIC HEARINGS
12.OLD BUSINESS
12.A.APPROVE EMERGENCY INFORMATION SYSTEM (RESIDENT DATABASE FOR
EMERGENCY NOTIFICATION) AND COMMUNITY TRADING POST
DEPLOYMENT PLAN.
RECOMMENDATION: Approve deployment plan.
12.B.RECEIVE AND FILE THE FEASIBILITY STUDY BY HQE SYSTEMS ON AN
OUTDOOR SIREN SYSTEM, AND DIRECT STAFF TO CONDUCT A
COMMUNITY SURVEY FOR FEEDBACK ON AN OUTDOOR SIREN SYSTEM.
RECOMMENDATION: Receive and file report; and approve staff to conduct a
community survey.
12.C.INTRODUCE BY TITLE ONLY ORDINANCE NO. 374, AN ORDINANCE OF THE
CITY COUNCIL OF THE CITY OF ROLLING HILLS, CALIFORNIA, ADDING
CHAPTER 8.10 TO THE ROLLING HILLS MUNICIPAL CODE RELATING TO
EDIBLE FOOD RECOVERY. FOR INTRODUCTION AND FIRST READING.
RECOMMENDATION: Waive first reading and introduce Ordinance No. 374,
adding Chapter 8.10 to the Rolling Hills Municipal Code Relating to Edible
Food Recovery.
12.D.INTRODUCE BY TITLE ONLY ORDINANCE NO. 375, AN ORDINANCE OF THE
CITY COUNCIL OF THE CITY OF ROLLING HILLS, CALIFORNIA, AMENDING
CHAPTER 8.30 (FIRE FUEL ABATEMENT) OF THE ROLLING HILLS MUNICIPAL
CODE TO PROHIBIT NEW PLANTINGS OF HIGH HAZARDOUS PLANTS AND
TREES; AND FINDING THE ACTION EXEMPT FROM THE CALIFORNIA
ENVIRONMENTAL QUALITY ACT. FOR INTRODUCTION AND FIRST READING.
R E C O M M E N D AT I O N : Consider and approve Ordinance No. 375 an
amendment of Chapter 8.30 of the Rolling Hills Municipal Code.
12.E.APPROVE PRIORITIES/GOALS FOR FISCAL YEARS 2022-2023 AND 2023-2024
DEVELOPED AS A PART OF THE 2022 STRATEGIC PLANNING WORKSHOP;
DISCUSS POTENTIAL BUDGET ITEMS TO SUPPORT THE 2022 CITY
COUNCIL PRIORITIES; AND PROVIDE DIRECTION TO STAFF.
RECOMMENDATION: Approve priorities and goals; discuss potential budget
Vicinity Map - 4 Storm Hill Ln.pdf
TradingPostScreenShot.pdf
ResidentPortal_Login_ScreenShot.pdf
Emergency_Information_System_Screen_Shot.pdf
HQE Systems - General Maintenance Service Scope .pdf
HQE_Systems_-_Mass_Notification_Systems_Installation_Report__-
_The_City_of_Rolling_Hills.pdf
HQE Systems - City of Rolling Hills Siren Location Maps (Zoomed In).pdf
Emergency Alert Siren System Community Survey DRAFT.pdf
374_Rolling Hills_ Edible Food Recovery Ordinance-c1 - DRAFT.pdf
CL_AGN_220228_CC_OrdinanceNo374_EdibleFoodRecovery_Supplemental.pdf
Chapter_8.30___FIRE_FUEL_ABATEMENT-c1.pdf
375_Prohibition_HighHazardPlants_NewDev.pdf
4
items and provide direction to staff.
13.NEW BUSINESS
13.A.CONSIDER A REQUEST BY RESIDENT AT 38 PORTUGUESE BEND ROAD TO
INSTALL NEW SOUTHERN CALIFORNIA EDISON (SCE) UTILITY POLE ON
THE EASEMENT AREA OF 38 PORTUGUESE BEND ROAD TO REROUTE THE
POWER SUPPLY TO POLE 567902E AFFECTING 34, AND 36 PORTUGUESE
BEND ROAD.
RECOMMENDATION: Consider and approve.
13.B.APPROVE THE TRAFFIC COMMISSION'S RECOMMENDATIONS REGARDING
MITIGATION OF SAFETY CONCERNS AT THE CORNER OF UPPER
BLACKWATER CANYON ROAD AND PORTUGUESE BEND ROAD.
RECOMMENDATION: Approve the Traffic Commission's recommendations.
14.MATTERS FROM THE CITY COUNCIL
14.A.APPROVE THE FIRE FUEL COMMITTEE'S RECOMMENDATION TO TAKE THE
MANDATORY APPROACH TO MANAGE FIRE FUEL IN THE CANYONS;
APPROVE THE FIRE FUEL COMMITTEE'S RECOMMENDATION TO PROVIDE
AVAILABLE COST DATA TO THE COMMUNITY; AND RECEIVE A REPORT
FROM THE FIRE FUEL COMMITTEE ON THE FEBRUARY 8, 2022 FIRE FUEL
COMMITTEE MEETING AND DISCUSS THE COMMITTEE'S REPORT
RECOMMENDATION: Approve the Fire Fuel Committee’s recommendations,
and receive a report on the February 8, 2022 Fire Fuel Committee meeting
and discuss the Fire Fuel Committee’s report
14.B.CITY COUNCIL NOTIFICATIONS ON COMMUNITY AND PENINSULA EVENTS.
(MAYOR DIERINGER)
RECOMMENDATION: Receive a presentation from Mayor Bea Dieringer and
provide direction to staff.
14.C.DISCUSS HOLDING AN ANNUAL STATE OF THE CITY EVENT. (MIRSCH)
RECOMMENDATION: Consider and provide direction to staff.
CC_SP_2022CouncilPrioritiesGoals.pdf
CC_SP_2020_vs_2022_BriefComparison.pdf
CC_SP_2022FinalPrioritiesGoals_Final.pdf
CC_SP_2022BudgetItemsDraft.pdf
CL_AGN_220228_CC_Wheeler_Letter_12.08.21.pdf
CL_AGN_220228_CC_Wheeler_SCE_Exhibit1.pdf
CL_AGN_220228_CC_Wheeler_SCE_Exhibit2.pdf
CL_AGN_220228_CC_Wheeler_SCE_Exhibit3.pdf
CL_AGN_220228_CC_Wheeler_SCE_Exhibit3_markup.pdf
CL_AGN_220228_CC_13.A_PublicComment01.pdf
M03 20 Upper Blackwater RHCA Response Memorandum 02.23.2022.pdf
Exhibit A and B Upper Blackwater Canyon and Portuguese Bend Rd 2-23-22 Rev3.pdf
CL_AGN_220127_TC_RHCAltr_2021_11-16.pdf
CL_AGN_220208_FFC_AgendaPacket_R.pdf
CL_AGN_220228_CC_14.A_PublicComment_01.pdf
CL_AGN_220228_CC_14.A_PublicComment_02.pdf
5
14.D.DISCUSS SIERRA CLUB'S USE AND PUBLICATION OF THE TRAILS WITHIN
THE CITY. (MIRSCH)
R E C O M M E N D ATI O N : Receive a presentation from Councilmember Leah
Mirsch and provide direction to staff.
15.MATTERS FROM STAFF
15.A.CONSIDER FILING A COMPLAINT WITH THE CALIFORNIA PUBLIC UTILITIES
COMMISSION (CPUC) REGARDING FRONTIER'S REFUSAL TO PARTICIPATE
IN THE CREST ROAD EAST UNDERGROUNDING PROJECT PER
CPUCTARIFF 33.
RECOMMENDATION: Approve filing a complaint with CPUC.
16.RECESS TO CLOSED SESSION
16.A.CONFERENCE WITH LABOR NEGOTIATOR GOVERNMENT CODE SECTION
54957.6 Â CITY'S DESIGNATED REPRESENTATIVE: MAYOR BEA DIERINGER
UNREPRESENTED EMPLOYEE: CITY MANAGER ELAINE JENG
RECOMMENDATION: None.
17.RECONVENE TO OPEN SESSION
18.ADJOURNMENT THIS MEETING WILL BE ADJOURNED IN THE MEMORY OF
ROLLING HILLSRESIDENT ANTOINETTE GARGAS WHO PASSED AWAY EARLIER
THIS MONTH.
Next regular meeting: Monday, March 14, 2022 at 7:00 p.m. in the City Council Chamber,
Rolling Hills City Hall, 2 Portuguese Bend Road, Rolling Hills, California, 90274.
CL_AGN_220228_CC_Item15A_LetterToFrontier_Tariff 33.pdf
Frontier Rule 33.pdf
SCE Rule 20 Tariff.pdf
Notice:
Public Comment is welcome on any item prior to City Council action on the item.
Documents pertaining to an agenda item received after the posting of the agenda are available for review in
the City Clerk's office or at the meeting at which the item will be considered.
In compliance with the Americans with Disabilities Act (ADA), if you need special assistance to participate in
this meeting due to your disability, please contact the City Clerk at (310) 377-1521 at least 48 hours prior to the
meeting to enable the City to make reasonable arrangements to ensure accessibility and accommodation for
your review of this agenda and attendance at this meeting.
6
Agenda Item No.: 6.A
Mtg. Date: 02/28/2022
TO:HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM:CHRISTIAN HORVATH, CITY CLERK / EXECUTIVE ASSISTANT TO
CITY MANAGER
THRU:ELAINE JENG P.E., CITY MANAGER
SUBJECT:FOR BLUE FOLDER DOCUMENTS APPROVED AT THE CITY COUNCIL
MEETING
DATE:February 28, 2022
BACKGROUND:
None.
DISCUSSION:
None.
FISCAL IMPACT:
None.
RECOMMENDATION:
Approved.
ATTACHMENTS:
CL_AGN_220228_CC_BlueFolderItem_8G_Supplemental.pdf
CL_AGN_220228_CC_BlueFolderItem_8H_Supplemental.pdf
CL_AGN_220228_CC_BlueFolderItem_12C_Supplemental.pdf
CL_AGN_220228_CC_BlueFolderItem_13A_Supplemental.pdf
CL_AGN_220228_CC_BlueFolderItem_14A_Supplemental.pdf
7
BLUE FOLDER ITEM (SUPPLEMENTAL)
Blue folder (supplemental) items are additional back up materials to administrative reports, changes to the posted agenda packet,
and/or public comments received after the printing and distribution of the agenda packet for receive and file.
CITY COUNCIL MEETING
February 28, 2022
8.G CONSIDER AND AUTHORIZE THE CITY MANAGER TO EXECUTE A
PROFESSIONAL SERVICE AGREEMENT WITH WILLDAN ENGINEERING TO
PROVIDE CODE ENFORCEMENT SERVICES FOR A NOT-TO-EXCEED AMOUNT
OF $15,000.
FROM: CHRISTIAN HORVATH, CITY CLERK/EXECUTIVE ASSISTANT TO THE CITY
MANAGER
CL_AGN_220228_CC_Wildan_CE_PSA.pdf
8
BLUE FOLDER ITEM (SUPPLEMENTAL)
Blue folder (supplemental) items are additional back up materials to administrative reports, changes to the posted agenda packet,
and/or public comments received after the printing and distribution of the agenda packet for receive and file.
CITY COUNCIL MEETING
February 28, 2022
8.H CONSIDER AND AUTHORIZE CITY MANAGER TO EXECUTE CONTRACT OR
AGREEMENT WITH THE SOUTH BAY WORKFORCE INVESTMENT BOARD
(SBWIB) RELATED TO FILLING THE PART-TIME ADMINISTRATIVE CLERK
VACANCY.
FROM: CHRISTIAN HORVATH, CITY CLERK/EXECUTIVE ASSISTANT TO THE CITY
MANAGER
CL_AGN_220228_CC_SBWIB_OJTAgreementWIOA_redline_D2.pdf
9
BLUE FOLDER ITEM (SUPPLEMENTAL)
Blue folder (supplemental) items are additional back up materials to administrative reports, changes to the posted agenda packet,
and/or public comments received after the printing and distribution of the agenda packet for receive and file.
CITY COUNCIL MEETING
February 28, 2022
12.C INTRODUCE BY TITLE ONLY ORDINANCE NO. 374, AN ORDINANCE OF THE CITY
COUNCIL OF THE CITY OF ROLLING HILLS, CALIFORNIA, ADDING CHAPTER 8.10
TO THE ROLLING HILLS MUNICIPAL CODE RELATING TO EDIBLE FOOD
RECOVERY. FOR INTRODUCTION AND FIRST READING.
FROM: CHRISTIAN HORVATH, CITY CLERK/EXECUTIVE ASSISTANT TO THE CITY
MANAGER
CL_AGN_220228_CC_OrdinanceNo374_EdibleFoodRecovery_Supplemental.pdf
10
BLUE FOLDER ITEM (SUPPLEMENTAL)
Blue folder (supplemental) items are additional back up materials to administrative reports, changes to the posted agenda packet,
and/or public comments received after the printing and distribution of the agenda packet for receive and file.
CITY COUNCIL MEETING
February 28, 2022
13.A CONSIDER A REQUEST BY RESIDENT AT 38 PORTUGUESE BEND ROAD TO
INSTALL NEW SOUTHERN CALIFORNIA EDISON (SCE) UTILITY POLE ON THE
EASEMENT AREA OF 38 PORTUGUESE BEND ROAD TO REROUTE THE POWER
SUPPLY TO POLE 567902E AFFECTING 34, AND 36 PORTUGUESE BEND ROAD.
FROM: CHRISTIAN HORVATH, CITY CLERK/EXECUTIVE ASSISTANT TO THE CITY
MANAGER
CL_AGN_220228_CC_PublicComment01.pdf
11
BLUE FOLDER ITEM (SUPPLEMENTAL)
Blue folder (supplemental) items are additional back up materials to administrative reports, changes to the posted agenda packet,
and/or public comments received after the printing and distribution of the agenda packet for receive and file.
CITY COUNCIL MEETING
February 28, 2022
14.A APPROVE THE FIRE FUEL COMMITTEE'S RECOMMENDATION TO TAKE THE
MANDATORY APPROACH TO MANAGE FIRE FUEL IN THE CANYONS; APPROVE
THE FIRE FUEL COMMITTEE'S RECOMMENDATION TO PROVIDE AVAILABLE
COST DATA TO THE COMMUNITY; AND RECEIVE A REPORT FROM THE FIRE
FUEL COMMITTEE ON THE FEBRUARY 8, 2022 FIRE FUEL COMMITTEE MEETING
AND DISCUSS THE COMMITTEE'S REPORT
FROM: CHRISTIAN HORVATH, CITY CLERK/EXECUTIVE ASSISTANT TO THE CITY
MANAGER
CL_AGN_220228_CC_14.A_PublicComment_01.pdf
CL_AGN_220228_CC_14.A_PublicComment_02.pdf
12
Agenda Item No.: 8.A
Mtg. Date: 02/28/2022
TO:HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM:CHRISTIAN HORVATH, CITY CLERK / EXECUTIVE ASSISTANT TO
CITY MANAGER
THRU:ELAINE JENG P.E., CITY MANAGER
SUBJECT:APPROVE AFFIDAVIT OF POSTING FOR THE CITY COUNCIL
REGULAR MEETING OF FEBRUARY 28, 2022
DATE:February 28, 2022
BACKGROUND:
None.
DISCUSSION:
None.
FISCAL IMPACT:
None.
RECOMMENDATION:
Approve.
ATTACHMENTS:
CL_AGN_220228_AffidavitofPosting.pdf
13
Administrative Report
8.A., File # 1018 Meeting Date: 02/28 /2022
To: MAYOR & CITY COUNCIL
From: Christian Horvath, City Clerk
TITLE
APPROVE AFFIDAVIT OF POSTING FOR THE CITY COUNCIL REGULAR MEETING OF FEBRUARY 28,
2022
EXECUTIVE SUMMARY
STATE OF CALIFORNIA )
COUNTY OF LOS ANGELES ) SS
CITY OF ROLLING HILLS )
AFFIDAVIT OF POSTING
In compliance with the Brown Act, the following materials have been posted at the locations below.
Legislative Body City Council
Posting Type Regular Meeting Agenda
Posting Location 2 Portuguese Bend Road, Rolling Hills, CA 90274
City Hall Window
Meeting Date & Time FEBRUARY 28, 2022 7:00pm Open Session
As City Clerk of the City of Rolling Hills, I declare under penalty of perjury, the document noted above was
posted at the date displayed below.
Christian Horvath, City Clerk
Date: February 24, 2022
14
Agenda Item No.: 8.B
Mtg. Date: 02/28/2022
TO:HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM:CHRISTIAN HORVATH,
THRU:ELAINE JENG P.E., CITY MANAGER
SUBJECT:APPROVE MOTION TO READ BY TITLE ONLY AND WAIVE FURTHER
READING OF ALL ORDINANCES AND RESOLUTIONS LISTED ON THE
AGENDA
DATE:February 28, 2022
BACKGROUND:
None.
DISCUSSION:
None.
FISCAL IMPACT:
None.
RECOMMENDATION:
Approve.
ATTACHMENTS:
15
Agenda Item No.: 8.C
Mtg. Date: 02/28/2022
TO:HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM:CHRISTIAN HORVATH,
THRU:ELAINE JENG P.E., CITY MANAGER
SUBJECT:APPROVE THE FOLLOWING CITY COUNCIL MINUTES: FEBRUARY
14, 2022
DATE:February 28, 2022
BACKGROUND:
None.
DISCUSSION:
None.
FISCAL IMPACT:
None.
RECOMMENDATION:
Approve as presented.
ATTACHMENTS:
CL_MIN_220214_CC_F.pdf
16
MINUTES – CITY COUNCIL MEETING
Monday, February 14, 2022
Page 1
Minutes
Rolling Hills City Council
Mon day, February 14, 2022
Regular Meeting 7:00 p.m.
1. CALL TO ORDER
The City Council of the City of Rolling Hills met in person on the above date at 7:03 p.m. Mayor Bea Dieringer
presiding.
2. ROLL CALL
Councilmembers Present: Pieper, Mirsch, Wilson (remotely), Mayor Pro Tem Black, Mayor
Dieringer
Councilmembers Absent: None
Staff Present: Elaine Jeng, City Manager
Jane Abzug, City Attorney
John Signo, Planning & Community Services Director
Christian Horvath, City Clerk / Executive Assistant to the City Manager
Ashford Ball, Senior Management Analyst
3. PLEDGE OF ALLEGIANCE - Mayor Dieringer
4. PRESENTATIONS/PROCLAMATIONS/ANNOUNCEMENTS
4.A. RECOGNITION AND COMMENDATION FOR LOS ANGELES COUNTY SHERIFF'S
DEPARTMENT DEPUTIES TAMI BOUSE AND REECE SOUZA ON THEIR YEARS OF SERVICE
TO THE PALOS VERDES PENINSULA AND THE CITY OF ROLLING HILLS.
Mayor Dieringer and other members of the council expressed their gratitude for Deputy Bouse and Deputy
Souza’s years of service and presented them with certificates of commendation and tokens of their
appreciation.
5. APPROVE ORDER OF THE AGENDA
Motion by Councilmember Pieper, seconded by Mayor Pro Tem Black to move Item 13.A up after Excluded
Consent Calendar Items. Motion carried unanimously with the following vote:
AYES: Pieper, Mirsch, Wilson, Black, Mayor Dieringer
NOES: None
ABSENT: None
6. BLUE FOLDER ITEMS (SUPPLEMENTAL)
Motion by Councilmember Pieper, seconded by Mayor Pro Tem Black to receive and file. Motion carried
unanimously with the following roll call vote:
AYES: Pieper, Mirsch, Wilson, Black, Mayor Dieringer
NOES: None
ABSENT: None
17
MINUTES – CITY COUNCIL MEETING
Monday, February 14, 2022
Page 2
7. PUBLI C COMMENT ON NON-AGENDA ITEMS – NONE
8. CONSENT CALENDAR
8.A. APPROVE AFFIDAVIT OF POSTING FOR THE CITY COUNCIL REGULAR MEETING OF
FEBRUARY 14, 202 2
8.B. APPROVE MOTION TO READ BY TITLE ONLY AND WAIVE FURTHER READING OF ALL
ORDINANCES AND RESOLUTIONS LISTED ON THE AGENDA
8.C. PULLED BY MAYOR PRO TEM BLACK FOR FURTHER DISCUSSION
8.D. PULLED BY MAYOR PRO TEM BLACK FOR FURTHER DISCUSSION
8.E. APPROVE THE SUBMITTAL OF THE 2021 PALOS VERDES PENINSULA EWMP ADDENDUM
TO THE LOS ANGELES REGIONAL WATER QUALITY CONTROL BOARD
8.F. ADOPT RESOLUTION NO. 1288 AUTHORIZING SUBMITTAL OF THE CALRECYCLE SB 1383
LOCAL ASSISTANCE GRANT PROGRAM APPLICATION AND RELATED AUTHORIZATIONS
8.G. PULLED BY MAYOR DIERINGER FOR FURTHER DISCUSSION
8.H. PULLED BY MAYOR DIERINGER FOR FURTHER DISCUSSION
Motion by Councilmember Pieper, seconded by Mayor Pro Tem Black to receive and file Consent Calendar
excluding Items 8C, 8D, 8G and 8H. Motion carried unanimously with the following roll call vote:
AYES: Pieper, Mirsch, Wilson, Black, Mayor Dieringer
NOES: None
ABSENT: None
9. EXCLUDED CONSENT CALENDAR ITEMS
8.C. APPROVE THE FOLLOWING CITY COUNCIL MINUTES:
JANUARY 22, 2022
JANUARY 24, 2022
Motion by Councilmember Pieper, seconded by Councilmember Mirsch to approve. Motion carried with the
following roll call vote:
AYES: Pieper, Mirsch, Wilson, Mayor Dieringer
NOES: Black
ABSENT: None
8.D. PAYMENT OF BILLS
Motion by Councilmember Pieper, seconded by Councilmember Mirsch to receive and file. Motion carried
unanimously with the following roll call vote:
AYES: Pieper, Mirsch, Wilson, Black, Mayor Dieringer
NOES: None
ABSENT: None
18
MINUTES – CITY COUNCIL MEETING
Monday, February 14, 2022
Page 3
8.G. APPROVE AND AUTHORIZE CITY MANAGER TO EXECUTE CONTRACTS OR AGREEMENTS
WITH THE SOUTH BAY WORKFORCE INVESTMENT BOARD (SBWIB) RELATED TO FILLING
THE PART-TIME ADMINISTRATIVE CLERK VACANCY
Presentation by Christian Horvath, City Clerk / Executive Assistant to the City Manager
Motion by Councilmember Pieper, seconded by Mayor Pro Tem Black to move to the next step and put
something together that the Council can approve. Motion carried unanimously with the following roll call vote:
AYES: Pieper, Mirsch, Wilson, Black, Mayor Dieringer
NOES: None
ABSENT: None
8.H. APPROVE AND AUTHORIZE CITY MANAGER TO EXECUTE THE JOINT REPRESENTATION
LETTER BETWEEN THE SBCCOG AND THE CITIES OF LOMITA, HERMOSA BEACH, PALOS
VERDES ESTATES AND ROLLING HILLS REGARDING THE REGIONAL EMERGENCY ALERT
PROGRAM
Motion by Councilmember Pieper, seconded by Councilmember Mirsch to approve with a five hour additional
cap for the City Attorney’s time on behalf of the city. Motion carried unanimously with the following roll call
vote:
AYES: Pieper, Mirsch, Wilson, Black, Mayor Dieringer
NOES: None
ABSENT: None
13. NEW BUSINESS
13.A. CONSIDER AND APPROVE FUEL LOAD REDUCTION MAINTENANCE IN PHASE THREE AREA
BY THE PALOS VERDES PENINSULA LAND CONSERVANCY.
Presentation by Cris Sarabia, Palos Verdes Peninsula Land Conservancy
Motion by Mayor Pro Tem Black, seconded by Councilmember Mirsch directing staff to get an amendment
with the Palos Verdes Peninsula Land Conservancy for one year maintenance of Phase 3 area for
$14,000.00 . Motion carried unanimously with the following roll call vote:
AYES: Pieper, Mirsch, Wilson, Black, Mayor Dieringer
NOES: None
ABSENT: None
Council directed staff to have Mr. Sarabia return at the March 14, 2022 Council meeting with a Phase 4
estimate.
10. COMMISSION ITEMS – NONE
11. PUBLIC HEARINGS – NONE
12. OLD BUSINESS
12.A. APPROVE THE PRINTING AND DISTRIBUTING OF THE ROLLING HILLS EMERGENCY
PREPAREDNESS EVACUATION PROCEDURE BROCHURE
19
MINUTES – CITY COUNCIL MEETING
Monday, February 14, 2022
Page 4
Presentation by Ashford Ball, Senior Management Analyst
Motion by Mayor Pro Tem Black, seconded by Councilmember Mirsch to approve printing and distribution of
the emergency evacuation brochure. Motion carried unanimously with the following roll call vote:
AYES: Pieper, Mirsch, Wilson, Black, Mayor Dieringer
NOES: None
ABSENT: None
12.B. DISCUSS THE ROLLING HILLS COMMUNITY ASSOCIATION'S REQUEST RELATING TO THE
CITY HALL CAMPUS EMERGENCY POWER PROJECT AND PROVIDE DIRECTION TO STAFF
Presentation by Councilmember Pieper
Public Comment: Alfred Visco
Motion by Councilmember Pieper, seconded by Councilmember Mirsch directing staff to write a letter to the
RHCA board requesting that they take on the emergency standby power project and provide the city, within
a 60 day period, a workable proposal that the city will then review to ensure it meets the city’s needs. Motion
carried unanimously with the following roll call vote:
AYES: Pieper, Mirsch, Wilson, Black, Mayor Dieringer
NOES: None
ABSENT: None
Council further directed staff to have consultant stop all work on the project and authorized the mayor to sign
the letter.
12.C. CONSIDER HIRING A LANDSCAPE ARCHITECT TO INVENTORY THE CITY HALL CAMPUS
IRRIGATION SYSTEM AND PROVIDE RECOMMENDATIONS FOR LANDSCAPING
IMPROVEMENTS
Presentation by Ashford Ball, Senior Management Analyst
Motion by Councilmember Pieper, seconded by Councilmember Mirsch to approve hiring a landscape
architect with a cap of $6000.00 in agreement. Motion carried unanimously with the following roll call vote:
AYES: Pieper, Mirsch, Wilson, Black, Mayor Dieringer
NOES: None
ABSENT: None
13. NEW BUSINESS
13.B. ACCEPT FEDERAL EMERGENCY MANAGEMENT AGENCY (FEMA) HAZARD MITIGATION
GRANT FUNDS HMGP DR-4382-177-7R-CA, EASTFIELD DRIVE ELECTRICAL UTILITY
UNDERGROUNDING MITIGATION PROJECT; DIRECT STAFF TO PREPARE A RESOLUTION
TO ACCEPT THE FUNDS; AUTHORIZE THE CITY MANAGER TO EXECUTE THE POST
OBLIGATION DOCUMENTS IN ORDER TO RECEIVE REIMBURSEMENT; AND ALLOCATE THE
REQUIRED FUNDS FROM THE UTILITY FUND.
Presentation by Elaine Jeng, City Manager
20
MINUTES – CITY COUNCIL MEETING
Monday, February 14, 2022
Page 5
Motion by Mayor Pro Tem Black, seconded by Councilmember Pieper to approve as presented. Motion
carried unanimously with the following roll call vote:
AYES: Pieper, Mirsch, Wilson, Black, Mayor Dieringer
NOES: None
ABSENT: None
13.C. CONSIDER AMENDING EXISTING EMERGENCY CONTRACT WITH E.C. CONSTRUCTION
COMPANY TO ADD REPAIRS TO SINKHOLE CAUSED BY A COLLAPSED STORM DRAIN PIPE
AT QUAILRIDGE ROAD NORTH; AND TO INVOICE THE ROLLING HILLS COMMUNITY
ASSOCIATION FOR THE REPAIRS.
Presentation by Elaine Jeng, City Manager
Public Comment: Alfred Visco
Motion by Councilmember Pieper, seconded by Mayor Pro Tem Black to send an official letter to the affected
resident informing them it is not a city storm water pipe. Motion carried with the following roll call vote:
AYES: Pieper, Mirsch, Black, Mayor Dieringer
NOES: Wilson
ABSENT: None
13.D. ACCEPT EMERGENCY STORM DRAIN REPAIR ALONG MIDDLERIDGE LANE SOUTH AS
COMPLETE AND RELEASE RETENTION AFTER 30 DAY LIEN PERIOD TO EC CONSTRUCTION
Presentation by Elaine Jeng, City Manager
Motion by Mayor Pro Tem Black, seconded by Councilmember Pieper to approve as presented. Motion
carried unanimously with the following roll call vote:
AYES: Pieper, Mirsch, Wilson, Black, Mayor Dieringer
NOES: None
ABSENT: None
13.E. CONSIDER A PROPOSAL FROM WILLDAN ENGINEERING TO PROVIDE CODE
ENFORCEMENT SERVICES IN THE AMOUNT NOT TO EXCEED $15,100
Presentation by John Signo, Planning & Community Services Director
Motion by Councilmember Pieper, seconded by Councilmember Mirsch to approve as presented. Motion
carried unanimously with the following roll call vote:
AYES: Pieper, Mirsch, Wilson, Black, Mayor Dieringer
NOES: None
ABSENT: None
13.F. PRESENT THE CITY COUNCIL PRIORITIES FOR FISCAL YEARS 2022-2023 AND 2023-2024
DEVELOPED AS PART OF THE JANUARY 22, 2022 STRATEGIC PLANNING WORKSHOP
Presentation by Elaine Jeng, City Manager
21
MINUTES – CITY COUNCIL MEETING
Monday, February 14, 2022
Page 6
Motion by Councilmember Pieper, seconded by Mayor Pro Tem Black to receive and file; add back the CIP-
related items noted during the Strategic Planning session; add back in the Wildfire camera under priority
one; and finalize the goal setting. Motion carried unanimously with the following roll call vote:
AYES: Pieper, Mirsch, Wilson, Black, Mayor Dieringer
NOES: None
ABSENT: None
14. MATTERS FROM THE CITY COUNCIL
14.A. VERBAL REPORT ON THE TRAFFIC COMMISSION MEETING OF FEBRUARY 7, 2022
Presentation by Christian Horvath, City Clerk / Executive Assistant to the City Manager
No Action taken
Mayor Dieringer requested a future agenda item regarding how the City Council is informed and invited to
events.
Councilmember Mirsch requested a future agenda item for sending a letter to the Sierra Club regarding
prohibition of access to Rolling Hills loop trails. She also requested that the city attorney send an email to
the entire City Council about what Councilmembers can or cannot do in support of a state ballot initiative
and also set a future agenda item regarding a resolution of support for the same statewide ballot initiative.
15. MATTERS FROM STAFF
15.B. RECEIVE AND FILE A VERBAL REPORT ON UPDATE TO EXPAND TENNIS COURT 1 TO ADD
PICKLEBALL COURTS
Presentation by Elaine Jeng, City Manager
Council directed staff to take no further action until Councilmember Pieper reports back on discussions with
the Rolling Hills Community Association.
16. RECESS TO CLOSED SESSION
16.A. CONFERENCE WITH LABOR NEG OTIATOR GOVERNMENT CODE SECTION 54957.6
CITY'S DESIGNATED REPRESENTATIVE: MAYOR BEA DIERINGER
UNREPRESENTED EMPLOYEE: CITY MANAGER ELAINE JENG
Mayor Dieringer called for a recess at 10:05 p.m. to conduct Closed Session attended by City Attorney Jane
Abzug. No objection, so ordered.
17. RECONVENE TO OPEN SESSION
The City Council reconvened to Open Session at 11:00 p.m.
Councilmembers Present: Pieper, Mirsch, Wilson, Black, Mayor Dieringer
Councilmembers Absent: None
Staff Present: Elaine Jeng, City Manager
Jane Abzug, City Attorney
22
MINUTES – CITY COUNCIL MEETING
Monday, February 14, 2022
Page 7
City Attorney Abzug announced that the council discussed the item on the agenda but took no reportable
action.
18. ADJOURNMENT : 11:00 P.M.
The meeting was adjourned at 11:00 p.m. The next regular meeting of the City Council is scheduled to be
held on Monday, February 28, 2022 beginning at 7:00 p.m. in the City Council Chamber at City Hall, 2
Portuguese Bend Road, Rolling Hills, California. It will also be available via City’s website link at:
https://www.rolling-hills.org/government/agenda/index.php
All written comments submitted are included in the record and available for public review on the City website.
Respectfully submitted,
____________________________________
Christian Horvath, City Clerk
Approved,
____________________________________
Bea Dieringer, Mayor
23
Agenda Item No.: 8.D
Mtg. Date: 02/28/2022
TO:HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM:CHRISTIAN HORVATH,
THRU:ELAINE JENG P.E., CITY MANAGER
SUBJECT:PAYMENT OF BILLS
DATE:February 28, 2022
BACKGROUND:
None.
DISCUSSION:
None.
FISCAL IMPACT:
None.
RECOMMENDATION:
Approve as presented.
ATTACHMENTS:
CL_AGN_220228_PaymentOfBills_02.11-02.25.pdf
24
25
Agenda Item No.: 8.E
Mtg. Date: 02/28/2022
TO:HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM:CHRISTIAN HORVATH,
THRU:ELAINE JENG P.E., CITY MANAGER
SUBJECT:REPUBLIC SERVICES RECYCLING TONNAGE REPORT FOR
JANUARY 2022.
DATE:February 28, 2022
BACKGROUND:
None.
DISCUSSION:
None.
FISCAL IMPACT:
None.
RECOMMENDATION:
Approve as presented.
ATTACHMENTS:
0122 - Rolling Hills YTD Tonnage Report.pdf
26
Year 2022
Franchise Y/N Y
Month Overall Commodity Tons Collected Tons Recovered Tons Disposed Diversion %
1 Trash - - - #DIV/0!
Greenwaste - Compost 98.26 98.26 - 100.00%
Processed MSW 156.54 - 156.54 0.00%
1 Total 254.80 98.26 156.54 38.56%
Grand Total 254.80 98.26 156.54 38.56%
98.26
CITY OF ROLLING HILLS RESIDENTIAL FRANCHISE
2022
Contract Requires 30% Household -
Page 1 of 2
27
Agenda Item No.: 8.F
Mtg. Date: 02/28/2022
TO:HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM:ROBERT SAMARIO, FINANCE DIRECTOR
THRU:ELAINE JENG P.E., CITY MANAGER
SUBJECT:AMENDMENT TO THE BUDGET TO ESTABLISH THE BUDGETARY
AUTHORITY FOR THE ALLOCATION OF ELIGIBLE FISCAL YEAR 2020
AND 2021 MEASURE W COSTS FROM THE GENERAL FUND TO THE
MEASURE W FUND.
DATE:February 28, 2022
BACKGROUND:
In 2018, Los Angeles County voters approved Measure W, a tax measure that is estimated to
raise about $280 million annually for storm water projects that build up the county’s water self-
sufficiency. Funding is provided through a parcel tax of 2.5 cents per square foot of
impermeable land area (building, concrete, etc.). The measure provides cities, watershed
areas, and Los Angeles County with the funds to capture, treat, and recycle storm water.
The City Council has been involved in the planning efforts and has approved the plans for how
these funds have been and will be utilized to advance the goals of the enabling legislation tied
to Measure W.
DISCUSSION:
The City has expended funds in both fiscal years (FY) 2019/20 and 2020/21 that are allocable
to the Measure W program. Due to delays at L.A. County, the City of Rolling Hills was not able
to finalize the required reporting of FY 2019/2020 costs in that year. Since the accounting
records for FY 2019/20 have already been closed, we need to charge those costs in FY
2020/21.
All costs have been charged to the General Fund. As such, staff is recommending we
reimburse the costs incurred in FY 2019/20 by transferring funds from the Measure W Fund to
the General Fund. For FY 2020/21 costs, staff will be allocating costs incurred in the General
Fund to the Measure W Fund.
FISCAL IMPACT:
The recommended action allocates eligible program costs already incurred in the General
28
Fund to the Measure W Fund.
RECOMMENDATION:
Staff recommends that Council add appropriations totaling $54,990 in the Measure W Fund to
cover fiscal year 2019/20 costs totaling $9,736 and fiscal year 2020/21 costs totaling $45,254.
ATTACHMENTS:
29
Agenda Item No.: 8.G
Mtg. Date: 02/28/2022
TO:HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM:JOHN SIGNO, DIRECTOR OF PLANNING & COMMUNITY SERVICES
THRU:ELAINE JENG P.E., CITY MANAGER
SUBJECT:CONSIDER AND AUTHORIZE THE CITY MANAGER TO EXECUTE A
PROFESSIONAL SERVICE AGREEMENT WITH WILLDAN
ENGINEERING TO PROVIDE CODE ENFORCEMENT SERVICES FOR A
NOT-TO-EXCEED AMOUNT OF $15,000.
DATE:February 28, 2022
BACKGROUND:
On December 31, 2021, the City's Code Enforcement Officer/Planner resigned. To continue
work on open cases and to provide code enforcement services, the Planning and Community
Services Department is in need of a code enforcement officer. On February 14, 2022, the City
Council voted unanimously to enter into an agreement with Willdan Engineering for code
enforcement services. The contract code enforcement officer will provide services until the end
of the fiscal year.
DISCUSSION:
Staff solicited proposals from five agencies that provide temporary code enforcement services
and received proposals from three. Staff reviewed each proposal and spoke to each of the
three agencies. One agency did not continue as their candidate took another job elsewhere.
The remaining contracts from 4LEAF, Inc. and Willdan Engineering were vetted for
qualifications and availability. Both are qualified agencies with experienced code enforcement
officers; however, on February 14, 2022, after receiving staff's presentation, the City Council
voted unanimously to direct staff to prepare a contract with Willdan Engineering for code
enforcement services. Willdan Engineering has a familiarity with the City having done work
reviewing plans and issuing building permits. Their proposal will cover 14.4 weeks based on a
remaining budget of $15,000. The table below summarizes Willdan's hourly rate, number of
hours, and duration.
Rate/Hr.Hours Weeks (16 hrs/wk)
Willdan Engineering $65 230 14.4
The earliest start date for the contract code enforcement officer is March 1, 2022.
30
FISCAL IMPACT:
Funding of up to $15,000 will come from the Planning and Development budget for FY2021-
2022.
RECOMMENDATION:
Approve as presented.
ATTACHMENTS:
Willdan - Rolling Hills proposal.pdf
CL_AGN_220228_CC_Wildan_CE_PSA.pdf
31
City of Rolling Hills
January 31, 2022
Mr. John F. Signo, AICP
Director of Planning and Community Services
City of Rolling Hills
2 Portuguese Bend Road
Rolling Hills, CA 90274
Subject: Proposal to Provide Code Enforcement Services
Dear Mr. Signo:
Willdan Engineering is pleased to present this proposal to the City of Rolling Hills to provide interim
code enforcement services.
Willdan Engineering has provided municipal consulting services including code compliance for over 57
years to cities and counties throughout the State of California. We have provided interim, part‐time,
and full‐time code enforcement personnel to various jurisdictions.
The proposed Project Manager, Mr. Al Brady, will provide general oversight and will monitor service
delivery on behalf of Willdan and the City of Rolling Hills. Mr. Brady has extensive experience in
developing and managing various code programs for numerous clients in California, Arizona, and
Nevada.
We look forward to discussing our qualifications and our ideas for project implementation with you.
In closing, I have attached a brief scope and a rate for services. Please let me know if you have any
questions or require additional information. Thank you in advance for your consideration of Willdan
for this project,
Respectfully submitted,
WILLDAN ENGINEERING
Albert Brady, CBO
Deputy Director of Building and Safety
abrady@willdan.com
32
City of Rolling Hills
City of Rolling Hills
Code Enforcement Services
Table of Contents
Firm Profile ..................................................................................................................................... 1
Scope of Work ................................................................................................................................ 3
Project Manager ............................................................................................................................. 3
Fee Schedule ................................................................................................................................... 3
Related Experience ......................................................................................................................... 4
References ....................................................................................................................................... 6
33
City of Rolling Hills
City of Rolling Hills
Code Enforcement Services
Page | 1
Firm Profile
Founded in 1964, Willdan Group, Inc. (WGI) is a leading nationwide
provider of value‐added professional technical and consulting
services. Th e primary markets WGI serves are municipal
engineering, planning, and staff augmentation; infrastructure and transportation; energy; and
economic and financial analysis. The company serves these three complementary markets through its
three service segments — 1) engineering (Willdan Engineering), 2) energy efficiency (Willdan Energy
Solutions), and 3) public finance (Willdan Financial Services).
WGI has a reputation for delivering high‐quality projects on time and within budget. Rooted in
Willdan’s corporate culture is its focus on quality customer service. The company has more than 1600
employees, including licensed engineers, program and construction managers, financial analysts,
planners, and other skilled professionals.
WGI benefits from well‐established relationships with local and state government agencies, investor‐
owned and municipal utilities, and private sector commercial and industrial firms throughout the
United States. The company served more than 800 distinct clients in 2015. Headquartered in Anaheim,
the company operates from offices in more than a dozen states across the US.
Willdan Engineering
Willdan Engineering (Willdan), a California Corporation and subsidiary of WGI, specializes in solutions
tailored to the unique needs of municipalities and other local government agencies. Services range
from full‐time, in‐house staffing to interim or part‐time assistance on a project‐by‐project basis.
Willdan’s understanding of public agency needs and issues is unique
in the industry. A significant portion of our staff have served in public
agency management positions prior to joining Willdan. With our
depth of experience, expertise, knowledge, and resources, Willdan
can offer practical solutions that are timely, cost effective, and that
meet the needs of individual communities. The diversity of our staff
experience is an added value of our professional services.
Building and Safety/Engineering Services
Willdan’s experience and strength in plan review and inspection services encompasses the complete
range of technical disciplines, including permit issuance, building inspection, grading inspection,
accessibility inspection, Code Enforcement, CASp services, OSHPD III plan check and inspection, flood
zone experience, building plan review, and fire‐life safety. Willdan maintains an excellent working
knowledge of all applicable codes and standards including Caltrans Standard Plans and Specifications,
APWA Standards and Specifications, AWWA Standards and Specifications, California Building Codes,
CEQA, and Americans with Disabilities Act requirements and California Title 24 requirements on
accessibility. The inspection and plan review staff maintain current certifications and attends training
on a regular basis, to stay current with industry technologies and standards.
Willdan’s business model is
centered on the public sector.
We can function as part of the
City of Rolling Hills’ team
without a conflict of interest.
Willdan has been in business
for over 57 years
34
City of Rolling Hills
City of Rolling Hills
Code Enforcement Services
Page | 2
Code Enforcement Services
Code enforcement services are among the most complex and challenging
services that government agencies provide. According to nationwide
studies, property values, crime rates, insurance rates, business
development, and the sense of community pride can be directly impacted by
the successes of a jurisdiction’s code enforcement program.
In an effort to aid jurisdictions with the difficult task of maintaining the
quality of life for its citizens through such programs, Willdan has assembled
a quality staff with extensive public agency experience in the areas of
neighborhood preservation, housing inspection and code enforcement. Our
expertise includes the development and implementation of inspection
programs designed to ensure public safety, promote community
involvement, and protect quality of life issues through community education
and enforcement of municipal and related codes including preparation for, and participation in,
prosecution by city and district attorneys.
Willdan provides the following Code Enforcement Services:
Inspection services for HUD section 8 programs.
Review, study, and analysis of existing programs.
Development of ordinances and writing of grant proposals.
Neighborhood cleanup and improvement programs.
Community education programs.
Development of educational materials.
Provide project managers and/or supervisors as onsite “employees”.
Provide fulltime, part‐time, interim and/or weekend staff as onsite “employees.”
Vehicle abatement and parking enforcement.
Assist in enforcement, including preparation and participation in prosecution by city and
district attorneys.
The registration and enforcement of vacation rentals.
The regulation of group and/or sober living homes.
35
City of Rolling Hills
City of Rolling Hills
Code Enforcement Services
Page | 3
Scope of Work
Contract Code Services
The project shall consist of Willdan staff coordinating with the City of Rolling Hills Community and
Planning Department to provide Code Compliance staff to the City. Willdan staff shall conduct all
inspections and re‐inspections of single family, multi‐family and commercial properties and will
identify and enforce all violations of City’s municipal code, ordinances, laws, and all applicable
statutes. Personnel shall issue notifications, letters, citations and warrants when necessary to achieve
compliance. Staff will be required to document all complaints received, inspections conducted
through photos, notes, and correspondences. In addition to the services mentioned above, Willdan
employees would provide the following to the City (this is not intended to be a comprehensive list):
Investigate complaints from the public and staff regarding violations of the municipal codes,
ordinances, standards and health and safety regulations.
Initiate contact with residents, business representatives, and other parties to explain the
nature of the violations and encourage compliance with municipal codes, zoning and land use
ordinances, and community standards.
Prepare notices of violation for non‐compliance according to applicable codes and regulations.
Prepare reports for cases requiring legal action or civil abatement.
When required, meet with legal counsel and provide testimony on criminal cases.
Maintain records of complaints, inspections, violation notices, and other field enforcement
activities.
Coordinate with City departments on cases as they relate to code enforcement.
Project Manager
Al Brady shall be the Project Manager and is fully responsible for seeing that the project is completed
in compliance with the provisions of the agreement. Mr. Brady has over 30 years’ experience in the
code profession has provided contract code services to approximately 80 municipalities in California,
Arizona, and Nevada. He specializes in developing new code programs, improving existing divisions,
revenue enhancement, ordinance revisions, maximizing staff efficiency and enhancing customer
relations.
Fee Schedule
The Willdan rate for code enforcement supervision services is $65.00 dollars an hour for the
supervisor presented in this proposal. It is my understanding that this project shall include services for
16 hours weekly and continue for approximately three months. Hence, the total overall cost of the
project will depend on the duration of the assignment.
36
City of Rolling Hills
Code Enforcement Services
Page | 4
Related Experience
City of Goleta – Project Manager. Provided interim code enforcement staff.
County of Orange – Project Manager. Provided the staff of three full time code enforcement officers
on a contract basis to address the county’s backlog of code enforcement cases.
City of Soledad – Project Manager. Developed and implemented a new proactive code enforcement
program. Willdan provided a contract code enforcement officer to staff this program for over one year.
City of Fountain Hills, AZ – Project Manager. Developed and implemented a town code enforcement
department. The scope of work included hiring staff, training, and supervision for an eight‐month
period.
City of Irwindale – Project Manager. Provided municipal code enforcement services including
monitoring of a local racetrack for compliance with the City Sound Ordinance on an interim basis.
City of Walnut – Project Manager. Provided interim code enforcement staff who were responsible for
enforcing the City’s Municipal Code.
City of South Pasadena – Project Manager. Provided interim code enforcement staff.
City of Irvine – Project Manager. Providing interim code enforcement staff.
City of Laguna Hills – Project Manager. Assisted the city in the development of a public education
program concerning the city’s code program.
City of Los Alamitos ‐ Directed and participated in review of the city’s code enforcement policy and
procedures and made recommendations for changes as necessary. Additionally, provided interim
code enforcement staff and a Community Development Director.
City of Hawaiian Gardens – Project Manager. Assisted the City of Hawaiian Gardens in developing
and implementing an Administrative Citation program.
City of Rosemead ‐ Project Manager. Provided interim code enforcement staff to inspect a targeted
areas of the city to facilitate neighborhood improvements.
City of San Clemente – Project Manager. Provided interim Code Enforcement staff to assist with their
Code Enforcement Program.
City of Superior, AZ ‐ Direct and participate in the review of the city’s code enforcement policy and
procedures and make recommendations for changes as necessary. Development and Implementation
of a Nuisance and an Administrative Citation Ordinance.
City of La Canada Flintridge ‐ Direct and participate in the review of the city’s code enforcement
policy and procedures and make recommendations for changes as necessary. Development and
Implementation of a Nuisance, Cost Recovery, and an Administrative Citation Ordinances. Provided
interim code enforcement staff to conduct inspections and facilitate neighborhood improvements.
City of Adelanto – Project Manager. Provided interim Code Enforcement staff to assist with their Code
Enforcement Program.
City of Del Mar ‐ Provided interim code enforcement staff to the City and managed their entire Code
program.
37
City of Rolling Hills
Code Enforcement Services
Page | 5
It should be noted that the projects listed above are not a comprehensive list of all our past code
clientele but represents a small portion of the Municipalities we have served. We have also
successfully provided service to the following jurisdictions:
Bradbury
Costa Mesa
Desert Hot Springs
El Monte
Folsom
Fountain Valley
Laguna Woods
Pasadena
Perris
Rancho Cordova
Sacramento
San Diego County
San Jose
San Juan Capistrano
San Luis Obispo
38
City of Rolling Hills
City of Rolling Hills
Code Enforcement Services
Page | 6
References
City of Moreno Valley
James Verdugo
Building Manager
14177 Frederick Street
Moreno Valley, CA 92552
(951) 413‐3354
Project: Provided interim code management.
City of Laguna Niguel
Erich List
Planning Manager
30111 Crown Valley Parkway
Laguna Niguel, CA 92677
(949) 362‐4300
Project: Provided interim management and program development.
City of La Puente
John DiMario
Community Development Director
15900 East Main Street
La Puente, CA 91744
(626) 855‐1500
Project: Provided interim management and program development.
In closing, Willdan has provided code compliance services to numerous different California Cities and
Counties. We are confident our team can provide the code compliance management the City is
seeking. We hope this proposal meets with your approval.
39
09959.00000\34856779.1
AGREEMENT FOR PROFESSIONAL SERVICES
CODE ENFORCEMENT SERVICES
This Agreement is made and entered into by and between the City of Rolling Hills
(hereinafter referred to as the "City"), and Willdan Group, Inc. a California Corporation
(hereinafter referred to as "Consultant").
RECITALS
A. The City does not have the personnel able and available to perform the services
required under this Agreement.
B. The City desires to contract for consulting services for certain projects relating to
code enforcement.
C. The Consultant warrants to the City that it has the qualifications, experience, and
facilities to perform properly and timely the services under this Agreement.
NOW, THEREFORE, the City and the Consultant agree as follows:
1.0 SCOPE OF THE CONSULTANT’S SERVICES. The Consultant agrees to
provide the services and perform the tasks set forth in the Scope of Work, attached to and made
part of this Agreement as Exhibit A, except that, to the extent that any provision in Exhibit A
conflicts with this Agreement, the provisions of this Agreement shall govern. The Scope of Work
may be amended from time to time in writing and signed by both parties by way of written
amendment to this Agreement.
2.0 TERM OF AGREEMENT. This Agreement will become effective upon execution by
both parties and will remain in effect for a period of five months from said date unless otherwise
expressly extended and agreed to by both parties or terminated by either party as provided herein.
3.0 CITY AGENT. The City Manager, or her designee, for the purposes of this
Agreement, is the agent for the City; whenever approval or authorization is required, Consultant
understands that the City Manager, or her designee, has the authority to provide that approval or
authorization.
4.0 COMPENSATION FOR SERVICES. The City shall pay the Consultant for its
professional services rendered and costs incurred pursuant to this Agreement in accordance with
Exhibit B, the Scope of Work’s fee and cost schedule for the services attached to and made part of
this Agreement subject to a do not exceed amount in the amount of $15,000. No additional
compensation shall be paid for any other expenses incurred, unless first approved by the City
Manager, or her designee.
4.1 The Consultant shall submit to the City, by no later than the 10th day of
each month, its bill for services itemizing the fees and costs incurred during the previous month.
40
09959.00000\34856779.1
The City shall pay the Consultant all uncontested amounts set forth in the Consultant's bill within
30 days after it is received.
5.0 CONFLICT OF INTEREST. The Consultant represents that it presently has no
interest and shall not acquire any interest, direct or indirect, in any real property located in the City
which may be affected by the services to be performed by the Consultant under this Agreement.
The Consultant further represents that in performance of this Agreement, no person having any
such interest shall be employed by it.
5.1 The Consultant represents that no City employee or official has a material
financial interest in the Consultant’s business. During the term of this Agreement and as a result
of being awarded this contract, the Consultant shall not offer, encourage, or accept any financial
interest in the Consultant’s business by any City employee or official.
5.2 If a portion of the Consultant’s services called for under this Agreement
shall ultimately be paid for by reimbursement from and through an agreement with a developer of
any land within the City or with a City franchisee, the Consultant warrants that it has not performed
any work for such developer/franchisee within the last 12 months, and shall not negotiate, offer,
or accept any contract or request to perform services for that identified developer/franchisee during
the term of this Agreement.
6.0 TERMINATION. Either the City Manager or the Consultant may terminate
this Agreement, without cause, by giving the other party ten (10) days written notice of such
termination and the effective date thereof.
6.1 In the event of such termination, all finished or unfinished documents, reports,
photographs, films, charts, data, studies, surveys, drawings, or other documentation prepared by
or in the possession of the Consultant under this Agreement shall be returned to the City.
Consultant shall prepare and shall be entitled to receive compensation pursuant to a close-out bill
for services rendered in a manner reasonably satisfactory to the City and fees incurred pursuant to
this Agreement through the notice of termination.
6.2 If the Consultant or the City fail to fulfill in a timely and proper manner its
obligations under this Agreement, or if the Consultant or the City violate any of the covenants,
agreements, or stipulations of this Agreement, the Consultant or the City shall have the right to
terminate this Agreement by giving written notice to the other party of such termination and
specifying the effective date of such termination. The Consultant shall be entitled to receive
compensation in accordance with the terms of this Agreement for any work satisfactorily
completed hereunder. Notwithstanding the foregoing, the Consultants shall not be relieved of
liability for damage sustained by virtue of any breach of this Agreement and any payments due
under this Agreement may be withheld to off-set anticipated damages.
7.0 INSURANCE.
7.1 Without limiting Consultant’s obligations arising under paragraph 8 - Indemnity,
Consultant shall not begin work under this Agreement until it obtains policies of insurance required
41
09959.00000\34856779.1
under this section. The insurance shall cover Consultant, its agents, representatives, and employees
in connection with the performance of work under this Agreement, and shall be maintained
throughout the term of this Agreement. Insurance coverage shall be as follows:
7.1.1 General Liability Insurance insuring City of Rolling Hills, its elected and
appointed officers, agents, and employees from claims for damages for personal injury,
including death, as well as from claims for property damage which may arise from
Consultant’s actions under this Agreement, whether or not done by Consultant or anyone
directly or indirectly employed by Consultant. Such insurance shall have a combined single
limit of not less than $1,000,000.
7.1.2 Automobile Liability Insurance covering bodily injury and property damage
for all activities of the Consultant arising out of or in connection with the work to be
performed under this Agreement in an amount of not less than $1,000,000 combined single
limit for each occurrence. If Consultant or Consultant’s employees will use personal
automobiles in any way on this project, Consultant shall obtain evidence of personal
automobile liability coverage for each such person.
7.1.3 Worker’s Compensation Insurance for all Consultant’s employees to the
extent required by the State of California. Consultant shall similarly require all authorized
subcontractors pursuant to this Agreement to provide such compensation insurance for
their respective employees.
7.1.4 Professional Liability Coverage for professional errors and omissions
liability insurance for protection against claims alleging negligent acts, errors, or omissions
which may arise from the Consultant’s operations under this Agreement, whether such
operations are by the Consultant or by its employees, subcontractors, or subconsultants.
The amount of this insurance shall not be less than one million dollars ($1,000,000) on a
claims-made annual aggregate basis, or a combined single-limit-per-occurrence basis.
When coverage is provided on a “claims made basis,” Consultant will continue to renew
the insurance for a period of three (3) years after this Agreement expires or is terminated.
Such insurance will have the same coverage and limits as the policy that was in effect
during the term of this Agreement, and will cover Consultant for all claims made by City
arising out of any errors or omissions of Consultant, or its officers, employees, or agents
during the time this Agreement was in effect.
7.2 Deductibility Limits for policies referred to in subparagraphs 7.1.1 and 7.1.2 shall
not exceed $5,000 per occurrence.
7.3 Additional Insured. City of Rolling Hills, its elected and appointed officers, agents,
and employees shall be named as additional insureds on policies referred to in subparagraphs 7.1.1
and 7.1.2.
7.4 Primary Insurance. The insurance required in subparagraphs 7.1.1 and 7.1.2 shall
be primary and not excess coverage.
42
09959.00000\34856779.1
7.5 Evidence of Insurance. Consultant shall furnish City, prior to the execution of this
Agreement satisfactory evidence of the insurance required issued by an insurer authorized to do
business in California, and an endorsement to each such policy of insurance evidencing that each
carrier is required to give City at least 30 days prior written notice of the cancellation of any policy
during the effective period of the Agreement. All required insurance policies are subject to
approval of the City Attorney. Failure on the part of Consultant to procure or maintain said
insurance in full force and effect shall constitute a material breach of this Agreement or procure or
renew such insurance, and pay any premiums therefore at Consultant’s expense.
8.0 INDEMNIFICATION. Consultant shall indemnify, defend with counsel approved by
City, and hold harmless City, its officers, officials, employees and volunteers from and against all
liability, loss, damage, expense, cost (including without limitation reasonable attorneys fees,
expert fees and all other costs and fees of litigation) of every nature arising out of or in connection
with Consultant’s performance of work hereunder or its failure to comply with any of its
obligations contained in this Agreement, regardless of City’s passive negligence, but excepting
such loss or damage which is caused by the sole active negligence or willful misconduct of the
City. Should City in its sole discretion find Consultant’s legal counsel unacceptable, then
Consultant shall reimburse the City its costs of defense, including without limitation reasonable
attorneys fees, expert fees and all other costs and fees of litigation. The Consultant shall promptly
pay any final judgment rendered against the City (and its officers, officials, employees and
volunteers) covered by this indemnity obligation. It is expressly understood and agreed that the
foregoing provisions are intended to be as broad and inclusive as is permitted by the law of the
State of California and will survive termination of this Agreement.
9.0 GENERAL TERMS AND CONDITIONS.
9.1 Non-Assignability. The Consultant shall not assign or transfer any
interest in this Agreement without the express prior written consent of the City.
9.2 Non-Discrimination. The Consultant shall not discriminate as to race,
creed, gender, color, national origin or sexual orientation in the performance of its services and
duties pursuant to this Agreement, and will comply with all applicable laws, ordinances and codes
of the federal, state, county and city governments.
9.3 Compliance with Applicable Law. The Consultant and the City shall
comply with all applicable laws, ordinances and codes of the federal, state, county and city
governments.
9.4 Independent Contractor. Consultant is an independent contractor. This Agreement
is by and between the City and the Consultant and is not intended, and shall not be construed, to
create the relationship of agency, servant, employee, partnership, joint venture or association, as
between the City and the Consultant.
9.4.1 The Consultant shall be an independent contractor, and shall have
no power to incur any debt or obligation for or on behalf of the City. Neither the City nor any of
its officers or employees shall have any control over the conduct of the Consultant, or any of the
43
09959.00000\34856779.1
Consultant’s employees, except as herein set forth, and the Consultant expressly warrants not to,
at any time or in any manner, represent that it, or any of its agents, servants, or employees are in
any manner employees of the City, it being distinctly understood that the Consultant is and shall
at all times remain to the City a wholly independent contractor and the Consultant's obligations to
the City are solely such as are prescribed by this Agreement. Each Consultant employee shall
remain in the fulltime employ of Consultant, and the City shall have no liability for payment to
such Consultant employee of any compensation or benefits, including but not limited to workers’
compensation coverage, in connection with the performance of duties for the City.
9.5 Copyright. No reports, maps, or other documents produced in whole or in
part under this Agreement shall be the subject of an application for copyright by or on behalf of
the Consultant.
9.6 Legal Construction.
9.6.1 This Agreement is made and entered into in the State of California and shall
in all respects be interpreted, enforced, and governed under the laws of the State of California.
9.6.2 This Agreement shall be construed without regard to the identity of the
persons who drafted its various provisions. Each and every provision of this Agreement shall be
construed as though each of the parties participated equally in the drafting of same, and any
rule of construction that a document is to be construed against the drafting party shall not be
applicable to this Agreement.
9.6.3 The article and section, captions and headings herein have been
inserted for convenience only and shall not be considered or referred to in resolving questions or
interpretation or construction.
9.6.4 Whenever in this Agreement the context may so require, the
masculine gender shall be deemed to refer to and include the feminine and neuter, and the singular
shall refer to and include the plural.
9.7 Counterparts. This Agreement may be executed in counterparts and as
so executed shall constitute an agreement which shall be binding upon all parties hereto.
9.8 Final Payment Acceptance Constitutes Release. The acceptance by the
Consultant of the final payment made under this Agreement shall operate as and be a release of
the City from all claims and liabilities for compensation to the Consultant for anything done,
furnished or relating to the Consultant’s work or services. Acceptance of payment shall be any
negotiation of the City’s check or the failure to make a written extra compensation claim within
ten (10) calendar days of the receipt of that check. However, approval or payment by the City shall
not constitute, nor be deemed, a release of the responsibility and liability of the Consultant, its
employees, sub-consultants, and agents for the accuracy and competency of the information
provided or work performed; nor shall such approval or payment be deemed to be an assumption
of such responsibility or liability by the City for any defect or error in the work prepared by the
Consultant, its employees, sub-consultants, and agents.
44
09959.00000\34856779.1
9.9 Corrections. In addition to the above indemnification obligations, the
Consultant shall correct, at its expense, all errors in the work which may be disclosed during the
City’s review of the Consultant’s work under this Agreement. Should the Consultant fail to make
such correction in a reasonably timely manner, such correction shall be made by the City, and the
cost thereof shall be charged to the Consultant.
9.10 Files. All files of the Consultant pertaining to the City shall be and remain
the property of the City. The City will control the physical location of such files during the term
of this Agreement. Consultant shall provide any such files in its possession to City upon
termination of the Agreement. Consultant will be entitled to retain copies of such files upon
termination of this Agreement in accordance with law.
9.11 Waiver; Remedies Cumulative. Failure by a party to insist upon the
performance of any of the provisions of this Agreement by the other party, irrespective of the
length of time for which such failure continues, shall not constitute a waiver of such party's right
to demand compliance by such other party in the future. No waiver by a party of a default or breach
of the other party shall be effective or binding upon such party unless made in writing by such
party, and no such waiver shall be implied from any omissions by a party to take any action with
respect to such default or breach. No express written waiver of a specified default or breach shall
affect any other default or breach, or cover any other period of time, other than any default or
breach or period of time specified. All of the remedies permitted or available to a party under this
Agreement, or at law or in equity, shall be cumulative and alternative, and invocation of any such
right or remedy shall not constitute a waiver or election of remedies with respect to any other
permitted or available right of remedy.
9.12 Mitigation of Damages. In all such situations arising out of this
Agreement, the parties shall attempt to avoid and minimize the damages resulting from the conduct
of the other party.
9.13 Partial Invalidity. If any provision in this Agreement is held by a court
of competent jurisdiction to be invalid, void or unenforceable, the remaining provisions will
nevertheless continue in full force without being impaired or invalidated in any way.
9.14 Attorneys' Fees. The parties hereto acknowledge and agree that each will
bear his/her or its own costs, expenses, and attorneys' fees arising out of and/or connected with the
negotiation, drafting and execution of the Agreement, and all matters arising out of or connected
therewith except that, in the event any action is brought by any party hereto to enforce this
Agreement, the prevailing party in such action shall be entitled to reasonable attorneys' fees and
costs in addition to all other relief to which that party or those parties may be entitled.
9.15 Entire Agreement. This Agreement constitutes the whole agreement
between the City and the Consultant, and neither party has made any representations to the other
except as expressly contained herein. Neither party, in executing or performing this Agreement, is
relying upon any statement or information not contained in this Agreement. Any changes or
modifications to this Agreement must be made in writing appropriately executed by both the City
and the Consultant.
45
46
47
09959.00000\34856779.1
EXHIBIT A
SCOPE OF SERVICES
1. Overview
The project shall consist of Consultant’s staff coordinating with the City of Rolling Hills
Community and Planning Department to provide Code Compliance staff to the City. Al Brady
shall be the Project Manager and is fully responsible for seeing that the project is completed in
compliance with the provisions of the agreement.
2. Scope of Work
A. Consultant’s staff shall conduct all inspections and re‐inspections of single family and
multi‐family properties and public facility properties and will identify and enforce all
violations of City’s municipal code, ordinances, laws, and all applicable statutes.
Personnel shall issue notifications, letters, citations and warrants when necessary to
achieve compliance. Staff will be required to document all complaints received,
inspections conducted through photos, notes, and correspondences.
B. In addition to the services mentioned above, Consultant will provide the following
services to the City (this is not intended to be a comprehensive list):
i. Investigate complaints from the public and staff regarding violations of the
municipal codes, ordinances, standards and health and safety regulations.
ii. Initiate contact with residents, business representatives, and other parties to
explain the nature of the violations and encourage compliance with municipal
codes, zoning and land use ordinances, and community standards.
iii. Prepare notices of violation for non‐compliance according to applicable codes and
regulations.
iv. Prepare reports for cases requiring legal action or civil abatement.
v. When required, meet with legal counsel and provide testimony on criminal cases.
vi. Maintain records of complaints, inspections, violation notices, and other field
enforcement activities.
vii. Coordinate with City departments on cases as they relate to code enforcement.
48
09959.00000\34856779.1
EXHIBIT B
FEE AND COST SCHEDULE
Task Cost
Code Enforcement Supervision Services $65.00/ hour
49
Agenda Item No.: 8.H
Mtg. Date: 02/28/2022
TO:HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM:CHRISTIAN HORVATH, CITY CLERK / EXECUTIVE ASSISTANT TO
CITY MANAGER
THRU:ELAINE JENG P.E., CITY MANAGER
SUBJECT:CONSIDER AND AUTHORIZE CITY MANAGER TO EXECUTE
CONTRACT OR AGREEMENT WITH THE SOUTH BAY WORKFORCE
INVESTMENT BOARD (SBWIB) RELATED TO FILLING THE PART-
TIME ADMINISTRATIVE CLERK VACANCY.
DATE:February 28, 2022
BACKGROUND:
As part of the 2022/2023 strategic goal to improve the attraction and retention of city
employees, staff is recommending to use the South Bay Workforce Investment Board
(SBWIB) free business and employments services as a resource. The One-Stop Business and
Career Centers use the most cost-effective strategies to build a world-class workforce to be
matched with quality businesses and jobs that are attracted to the local labor market. One
Stop Centers help employers find workers and job seekers find employment and provide those
services at NO COST.
Examples of free services the SBWIB provides include:
Recruitment Services
New hire and job placement resources
Publicizing Positions
Broadcasting Available Jobs to Candidates
Targeted Recruitments
Job Fairs
Business Support & Services
Rapid Response and Lay-Off Aversion services
Information on Business Incentives
Customized Training
No cost workshops
Incumbent Worker Training
50
Hiring Support
Screening/Assessment
Job Matching
Work Readiness Support
Skills Testing
Reference Checks
Referrals
SouthBayTraining.org
Apprenticeships
Custom Services
Subsidized Labor Programs
Transitional Subsidized Employment Program - Hire an entry level worker through
the SBWIB and the SBWIB will cover a large portion of the employee’s wages for 10
months for private and non-profit organizations.
On-the-Job Training (WIOA program) - Hire a permanent employee ($15-$25/hr
range) through the SBWIB and the SBWIB will reimburse up to 75% of the wages for up
to 6 months for on the job training.
Hire an Intern - Student workers are available for summer jobs and year round part time
work.
The SBWIB also has an apprenticeship for Cities program that could be explored.
At the February 14, 2022 City Council meeting, the Council unanimously directed staff to move
to the next step and put something together that Council could approve. Staff provided the City
Attorney with the On The Job Training Agreement supplied by the SBWIB for their review,
input and/or revisions. The City Attorney's revised document is attached.
DISCUSSION:
None.
FISCAL IMPACT:
None.
RECOMMENDATION:
Approve as presented.
ATTACHMENTS:
CL_AGN_220228_CC_SBWIB_OJTAgreementWIOA_redline.pdf
CL_AGN_220228_CC_SBWIB_OJTAgreementWIOA_redline_D2.pdf
51
1
On-the-Job Training (OJT) Agreement
WIOA
OJT Agreement No: 21-WXXX
Section 1: Contact Information
Complete the contact information for OJT provider and the EMPLOYER
OJT PROVIDER: South Bay One-Stop
Business & Career Center
CONTACT PERSON:
DANIEL M. HANSEN
TELEPHONE NO:
310 680 3700
ADDRESS:
110 S. LA BREA AVENUE, SUITE 500
INGLEWOOD, CALIFORNIA 90301
EMAIL:
dhansen@sbwib.org
FAX NO:
310 680 4098
EMPLOYER:
CONTACT PERSON/TITLE:
TELEPHONE NO:
EMPLOYER ADDRESS:
EMAIL:
FAX NO:
# REGULAR EMPLOYEE:
# OJT TRAINEES:(EXCLUDED TRAINEE FOR
THIS AGREEMENT)
WORKERS’ COMP. INSURANCE CARRIER:
POLICY NO:
POLICY PERIOD:
GENERAL LIABILITY INSURANCE CARRIER: POLICY NO:
POLICY PERIOD:
FEDERAL IRS ID NO:
Section 2: OJT Agreement
This On-the-Job Training (OJT) Agreement (the “Agreement”) is between the City of Rolling Hills, herein
after called EMPLOYER and the South Bay Workforce Investment Board, Inc. (SBWIB, Inc.) on behalf of
the City of Inglewood and the South Bay One-Stop Business & Career Centers (OJT Provider). Both
parties agree to the terms and conditions set forth within this Agreement. The Agreement commences upon
full execution of the Agreement and terminates on June 30, 2023.
Section 3: General Terms and Conditions
CONTRACT PERIOD: ENTRY PERIOD: EXTENSIONS: AMENDMENTS: CANCELLATIONS
The parties agree:
1. The period covered by this Agreement shall not extend beyond the date specified, unless modified in
writing and agreed upon by both parties by written amendment to this Agreement. But, in no event shall
the duration of training and payment to the Employer for the extraordinary cost of trainin g exceed the
specified amount.
2. The terms and conditions of this Agreement may be amended during the contract period. All
modifications or amendments to this Agreement shall be executed in writing and with the same
formalities as this instrument.
3. The SBWIB, Inc. may immediately terminate this Agreement upon written notice to the Employer at
such time as funds are not available to it through the United States Department of Labor or the State of
California. In addition, The SBWIB, Inc. may immediately terminate this Agreement upon written notice
52
2
to the Employer for non-compliance or non-performance of the terms of this Agreement, or in the case
an OJT Trainee (defined below) is found to be ineligible for program participation.
The Employer may terminate this Agreement at any time by providing 30 days written notice to the SBWIB, Inc.
and OJT Provider.
4. There are no oral understandings or agreements not incorporated herein.
CONTRACT PURPOSE
The purpose of this Agreement is to establish the general terms and conditions under which OJT Provider may
refer individual Workforce Innovation and Opportunity Act (“WIOA”) participants (“the OJT Trainees”) to the
EMPLOYER to enable the OJT Trainees to take part in an OJT as the term is defined under the WIOA.
OJT DEFINITION
In accordance with the WIOA Program, the term “on-the-job training” means training by EMPLOYER that is
provided to a paid OJT Trainee while engaged in productive work. This training will:
a) Provide knowledge or skills essential to the full and adequate performance of the job;
b) Qualify for reimbursement to the EMPLOYER of up to 75% of the wage rate of the OJT Trainee, for the
extraordinary costs of providing the training and additional supervision related to the training; and
c) Limit the OJT agreement period of time for an OJT Trainee to become proficient in the occupation for
which the training is being provided. In determining the length of the training, consideration should be
given to the skill requirements of the occupation, the academic and occupational skill level of the OJT
Trainee, the prior work experience of the OJT Trainee, and the individual employment plan, as
appropriate.
EMPLOYER further agrees as follows:
A. TRAINING
1. If EMPLOYER agrees to employ the OJT Trainee, EMPLOYER agrees to develop a training plan
(Exhibit A) for the OJT Trainee based on the skill needed for the OJT Trainee to be satisfactorily skilled
in the OJT position.
2. In no event shall the OJT Provider reimburse the EMPLOYER more than 75% of the actual and
reasonable cost, subject to the maximum amount set forth in accordance with Exhibit “A”, Maximum
Reimbursement, for providing training under the terms hereof.
3. EMPLOYER shall not subcontract the OJT Trainee to any other employer or agency.
4. EMPLOYER shall ensure the OJT Trainee is paid the wage or salary indicated in this Agreement.
5. EMPLOYER provides the OJT Trainee with safety instructions and equipment necessary for
reasonable protection against injury and damage. If the EMPLOYER provides special clothing or
equipment to regular employees, the EMPLOYER shall provide the same type of clothing or equipment
to the OJT Trainee performing similar work.
6. The training will, to maximum extent feasible, contribute to the occupational development or upward
mobility of individual participants.
7. Reimbursement under OJT will be limited to cost incurred during the basic work week (i.e. the normal
number of regular working hours exclusive of overtime and holiday pay).
53
3
B. FISCAL
1. EMPLOYER shall be reimbursed for the extraordinary training costs at a rate equivalent to no more
than 75% of the OJT Trainee’s hourly wage rate for the training period. The parties agree that in no
case can the total amount of expenditures exceed the sum of $12,960.00 per participant.
2. EMPLOYER shall ensure that each OJT Trainee is employed under a payroll system that includes
documentation of attendance, dates worked and number of hours worked per date, computation of
gross wages, deductions, and net pay, and a maintenance system for cancelled checks.
3. EMPLOYER shall submit monthly invoice to the SBWIB, Inc. by the third calendar day of each month
for services rendered under this Agreement. Included with the invoice shall be copies of OJT Trainee’s
payroll records, timecards, evaluation and skills/competencies achieved (signed by supervisor and
trainee) to provide verification of training hours, wages paid, and skill/competencies achieved during the
billing period. Invoices without signed payroll, timecard, evaluation and skill/competency records, will
not be honored by SBWIB, Inc.
4. EMPLOYER understands that reimbursement is allowable only for the time the OJT Trainee is actually
at work on the job. Costs to the EMPLOYER associated with vacation, holiday, sick leave, plant
closures and other fringe benefits are not deemed to be training costs under this Agreement.
5. EMPLOYER understands that this Agreement is funded solely under the WIOA. In the event that
WIOA is repealed or WIOA funds to the SBWIB, Inc. are terminated, this Agreement likewise
terminates. EMPLOYER shall have no recourse to non-WIOA funds.
6. EMPLOYER and SBWIB, Inc, hereby agree that payment will be by SBWIB, Inc., draft within thirty (30)
days following receipt and approval of each monthly invoice or within the course of ordinary SBWIB,
Inc. business, whichever occurs first.
7. EMPLOYER understands that payment may be withheld by the SBWIB, Inc. if EMPLOYER fails to
comply with the provisions of this Agreement.
8. EMPLOYER shall be responsible to repay any disallowed costs as determined by the SBWIB, Inc., and
its agent, the State or Department of Labor (DOL).
9. EMPLOYER understands that in the event the commitments made under this Agreement are not
fulfilled, or OJT Trainees’ authorized training hours are not utilized, the SBWIB, Inc. reserves the right
to reduce the Agreement to the actual level of performance in terms of the amounts of funds obligated.
Written notification to the EMPLOYER of such unilateral Agreement modification shall be provide by the
SBWIB, Inc..
C. INSURANCE
EMPLOYER shall maintain adequate insurance protection covering its respective activities hereunder,
including coverage for statutory workers’ compensation, general liability for bodily injury and property
damage, as well as adequate coverage for vehicles (if applicable) which shall include:
(i) An Original General Liability Insurance Certificate containing evidence of coverage in the
amount of at least $1 Million per occurrence with a General Aggregate of $2 Million or a
Certificate of Self-Insurance covering these amounts. The City of Inglewood, SBWIB, Inc., its
Employees, Officers, and Agents shall be named as additional insured.
54
4
(ii) Automobile Liability Insurance in the amount of at least $1 Million Dollars. If operation of a motor
vehicle will not be required to perform any of the services contemplated by the Agreement,
EMPLOYER can execute the automobile insurance waiver letter, which is attached hereto as
Exhibit B and incorporated herein by reference.
(iii) Workers’ Compensation and Employer Liability (in limits not less than prescribed by state laws).
EMPLOYER shall furnish the SBWIB, Inc. a Certificate of Insurance from an insurer admitted to do business in
the State of California.
D. RECORDS
1. The EMPLOYER shall maintain, preserve and make available records to support OJT payments until
three (3) years after final payment under this Agreement. If any litigation, audit or claim has been
initiated, the records will be maintained until a final determination has been made.
2. The EMPLOYER agrees that authorized representatives of SBWIB , Inc., State of California
Employment Development Department, and the Department of Labor shall be given reasonable access
to records that support OJT payments.
3. The EMPLOYER will report OJT hires and terminations to the SBWIB, Inc.
E. EMPLOYER ASSURANCES
1. If EMPLOYER employs the participant referred by the OJT Provider, EMPLOYER agrees to train the
participant in the skills necessary to become a regular full-time unsubsidized employee in the
occupation specified in Exhibit “A” of this Agreement.
2. EMPLOYER shall consider persons referred by the OJT Provider. The EMPLOYER retains the right to
select or reject trainees(s) from the persons referred. Accordingly, the EMPLOYER absolves South Bay
Workforce Investment Board, Inc. /South Bay One-Stop Business & Career Centers of responsibility in
the final selection of any trainee.
3. EMPLOYER assures that, with respect to operations of WIOA funded activities, no person shall be
denied employment benefit, or suffer discrimination of the grounds of race, color, religion, age, sex
sexual orientation, national origin, citizenship, disability, or political affiliation or belief. The EMPLOYER
agrees to comply with the provisions of Section 188, WIOA; Title VI of the Civil Rights Act of 1964, as
amended; Sect. 504 of the Rehabilitation Act of 1973, as amended; Age Discrimination Act of 1975, as
amended; and Title IX of the Education Amendments of 1972, as amended. EMPLOYER further
assures that it will comply with 29 CFR part 37 and all other regulations implementing the laws listed
above.
4. EMPLOYER assures no funds received under WIOA may be used for contributions on behalf of any
participant to retirement systems or plans.
5. EMPLOYER assures that any trainee employed by EMPLOYER is the employee of EMPLOYER and
not of the SBWIB, Inc. nor shall the SBWIB, Inc. retain any right to direct or control trainee's activities
while employed by EMPLOYER, except to the extent necessary to secure training benefits under the
WIOA program.
6. EMPLOYER assures that EMPLOYER will consider retaining a trainee as an employee upon
completion of training, but is not obligated to retain the trainee. EMPLOYER may consider trainee's
overall performance, the EMPLOYER’s needs, and personnel practices.
55
5
F. INDEMNIFICATION
EMPLOYER agrees to indemnify and hold harmless the South Bay Workforce Investment Board, Inc.,
their officers, directors, employees and agents from and against every expense, liability or payment by
reason of injury (including death) to persons or damage to property suffered through any negligence of
EMPLOYER, its officers, directors, employees or agents arising from the performance of this
Agreement.
G. ADDITIONAL TERMS
1. EMPLOYER agrees that wage and labor standards will be adhered to and to pay the OJT Trainee at
the same rates, including increases, and benefits as trainees or employees who are situated in similar
jobs. Such rates shall be in accordance with applicable law, but in no event less than the higher
specified in section 6(a) (1) of the Fair Labor Standards Act of 1938 or the applicable state or local
minimum wage law.
2. EMPLOYER certifies that the OJT will not impair existing agreements for services or collective
bargaining agreements and that either it has the concurrence of the appropriate labor organization as to
the design and conduct of an OJT, or it has no collective bargaining agreement with a labor
organization that covers the OJT position.
3. EMPLOYER further assures that OJT funds will not be used to assist, promote or deter union
organizing.
4. EMPLOYER assures that they have not been debarred or suspended in regard to federal funding.
5. EMPLOYER certifies that no member of the OJT Trainee’s immediate family is engaged in an
administrative capacity for the EMPLOYER, or will directly supervise the OJT Trainee. For the purpose
of this Agreement, the term immediate family means spouse (common law or otherwise), child, mother,
father, brother, brother-in-law, sister, sister-in-law, daughter-in-law, son-in-law, mother-in-law, father-in-
law, aunt, uncle, niece, nephew, stepparent and stepchild, or other such relationship which would give
rise to a substantial appearance of impropriety if the person were to be hired by the EMPLOYER. The
term administrative capacity means persons who have overall administrative responsibility for a
program including but not limited to selection, hiring, or supervisory responsibilities.
6. EMPLOYER assures that the OJT Trainee(s) will not be employed to carry out the construction,
operation or maintenance of any part of a facility that is used or to be used for sectarian instruction
or a place for religious worship.
7. EMPLOYER shall ensure than no currently employed worker is displaced by any OJT Trainee,
including partial displacement such as a reduction in non-overtime hours, wages, employment benefits,
and/or infringement on promotional opportunity.
8. EMPLOYER shall not hire OJT Trainee where any other individual is on layoff from the same or a
substantially equivalent job, or terminate the employment of any regular employee with the intention of
filling the vacancy so created with an OJT Trainee.
9. EMPLOYER agrees to treat the participant like the EMPLOYER’S other employees with regard to
wages, including periodic scheduled increase not related to individual performance, vacations and sick
leave, fringe benefits, holiday pay, overtime, and other benefits, Workers’ Compensation, or other
disability insurance during and after the training period.
10. EMPLOYER shall comply with California Drug-Free Workplace Act of 1990 (Cal Gov. Code Section
8350 et seq) as amended, including provision of the requisite certification as set forth therein; and the
federal Drug Free Workplace Act of 1998, including its implementing regulations (29 CFR Part 98,
56
6
commencing with 98.600)
11. EMPLOYER shall comply with the Child Support Compliance Act of the State of California, as
implemented by the Employment Development Department.
12. EMPLOYER agrees to comply with the WIOA , with rules and regulations promulgated there under, and
all applicable Federal State, and local laws and regulations relating to employment, equal opportunity
and discrimination, safety, and labor standards, business licensing, taxation, and insurance
requirements.
13. If applicable, EMPLOYER shall comply with Davis-Bacon Act requirements that all laborers and
mechanics employed by EMPLOYER, or its contractors or subcontractors, in any construction,
alteration or repair, including painting and decorating of projects and buildings funded with federal
funds, shall be paid wages at least equal to the established local prevailing wage for the position.
H. GRIEVANCE PROCEDURE
EMPLOYER will use its own written grievances procedures to resolve non-WIOA related problems that
may arise between EMPLOYER and OJT Trainee. WIOA-related grievances that may arise between
EMPLOYER and OJT Trainee will be resolved in accordance the Grievance Procedures established by
the SBWIB, Inc. or such other authorized body as may be identified under WIOA. Such procedures
may include observation and monitoring of the OJT.
EMPLOYER shall make reasonable efforts to resolve any grievance arising out of OJT activities and
refrain from actions, which harass, antagonize, intimidate, coerce, threaten, discriminate, or otherwise
take reprisal against an OJT Trainee filing a complaint concerning WIOA programs or activities.
I. RETENTION
EMPLOYER agrees to consider retaining the OJT Trainee as a regular employee, upon
successful completion of training, at the post-training wage rate, specified in this Agreement,
and at a full-time scheduled number of work hours. The EMPLOYER acknowledges that its
decision not to retain an OJT Trainee who has successfully completed training may be grounds
for disqualification for subsequent additional OJT agreements.
SIGNATURES OF PARTIES
The parties hereto have executed this Agreement on this date and year first above written.
EMPLOYER
By: ______________________________________
Signature: ______________________________________
Name: ______________________________________
Title: ______________________________________
SOUTH BAY WORKFORCE INVESTMENT BOARD, INC.
57
7
_______________________________________________
Jan Vogel, Chief Executive Officer
APPROVED AS TO FORM:
______________________________
Jack Ballas, Attorney-at-Law
58
8
EXHIBIT "A"
SOUTH BAY WORKFORCE INVESTMENT BOARD, INC. / SOUTH BAY ONE-STOP BUSINESS & CAREER CENTERS
ON-THE-JOB TRAINING/EMPLOYABILITY DEVELOPMENT PLAN
1. OCCUPATION: ___________________________________ ONET CODE: ___________________________ SVP CODE: _________________
2. EM PLOYER: _____________________________________________________________________ NAICS: _____________________________
3. ADDRESS: ___________________________________________________________________________________________________________
4. CONTACT PERSON/TITLE : ______________________________________________________ TELEPHONE: _________________________
5. START DATE: * NTICIPATED END DATE: * WAGE AT COMPLETION: _______________
6. Hrs. per day: * a.m. to * p.m. (Hrs. /day ) Circle days/wk.: Mon. Tue. Wed. Thurs. Fri. Sat. Sun.
*To be determined at time of employment
7. Hourly
Wage
Start
1
Hours/
Weeks
2
Number of
Training
Weeks
3
Total Cost of
Occupation Col.
1x2x3
4
OJT
Reimbursement
5
Number of OJT
Employees
Occupation
6
Total
Cost Col. 6x4
7
Total
Reimbursement
8 40
12 50%
8. TRAINING OUTLINE:
SKILLS/COMPETENCIES TO BE ACHIEVED ESTIMATED NUMBER
OF WEEKS
Participant(s) will be able to:
At the end of Week
59
9
Exhibit B
(Automobile Insurance Waiver Letter)
Operation of a motor vehicle will not be required to perform any of the services contemplated by the Agreement between the South
Bay Workfor ce Investment Board, Inc. and the City of Rolling Hills. Therefore, neither company owned or operated vehicles nor
participants’ vehicles will be used to perform said services.
Name: ________________________________________________________________________
(Printed name and title of authorized signatory)
Signature: _________________________________________ Date: ______________________
60
1
On-the-Job Training (OJT) Agreement
WIOA
OJT Agreement No: 21-WXXX
Section 1: Contact Information
Complete the contact information for OJT provider and the EMPLOYER
OJT PROVIDER: South Bay One-Stop
Business & Career Center
CONTACT PERSON:
DANIEL M. HANSEN
TELEPHONE NO:
310 680 3700
ADDRESS:
110 S. LA BREA AVENUE, SUITE 500
INGLEWOOD, CALIFORNIA 90301
EMAIL:
dhansen@sbwib.org
FAX NO:
310 680 4098
EMPLOYER:
CONTACT PERSON/TITLE:
TELEPHONE NO:
EMPLOYER ADDRESS:
EMAIL:
FAX NO:
# REGULAR EMPLOYEE:
# OJT TRAINEES:(EXCLUDED TRAINEE FOR
THIS AGREEMENT)
WORKERS’ COMP. INSURANCE CARRIER:
POLICY NO:
POLICY PERIOD:
GENERAL LIABILITY INSURANCE CARRIER: POLICY NO:
POLICY PERIOD:
FEDERAL IRS ID NO:
Section 2: OJT Agreement
This On-the-Job Training (OJT) Agreement (the “Agreement”) is between the City of Rolling Hills, herein
after called EMPLOYER and the South Bay Workforce Investment Board, Inc. (SBWIB, Inc.) on behalf of
the City of Inglewood and the South Bay One -Stop Business & Career Centers (OJT Provider). Both
parties agree to the terms and conditions set forth within this Agreement. The Agreement commences upon
full execution of the Agreement and terminates on June 30, 2023.
Section 3: General Terms and Conditions
CONTRACT PERIOD: ENTRY PERIOD: EXTENSIONS: AMENDMENTS: CANCELLATIONS
The parties agree:
1. The period covered by this Agreement shall not extend beyond the date specified, unless modified in
writing and agreed upon by both parties by written amendment to this Agreement . But, in no event shall
the duration of training and payment to the Employer for the extraordinary cost of training , which is the
upfront cost associated with employing and training an OJT Trainee, exceed the specified amount.
2. The terms and conditions of this Agreement may be amended during the contract period. All
modifications or amendments to this Agreement shall be executed in writing and with the same
formalities as this instrument.
3. The SBWIB, Inc. may immediately terminate this Agreement upon written notice to the Employer at
such time as funds are not available to it through the United States Department of Labor or the State of
California. In addition, The SBWIB, Inc. may immediately terminate this Agreement upon written notice
61
2
to the Employer for non -compliance or non -performance of the terms of this Agreement, or in the case
an OJT Trainee (defined below) is found to be ineligible for program participation.
The Employer may terminate this Agreement at any time by providing 30 days written notice to the SBWIB, Inc.
and OJT Provider.
4. There are no oral understandings or agreements not incorporated herein.
CONTRACT PURPOSE
The purpose of this Agreement is to establish the general terms and conditions under which OJT Provider may
refer individual Workforce Innovation and Opportunity Act (“WIOA”) participants (“the OJT Trainees”) to the
EMPLOYER to enable the OJT Trainees to take part in an OJT as the term is defined under the WIOA.
OJT DEFINITION
In accordance with the WIOA Program, the term “on -the-job training” means training by EMPLOYER that is
provided to a paid OJT Trainee while engaged in productive work. This training will:
a) Provide knowledge or skills essential to the full and adequate performance of the job;
b) Qualify for reimbursement to the EMPLOYER of up to 75 % of the wage rate of the OJT Trainee, for the
extraordinary costs of providing the training and addition al supervision related to the training; and
c) Limit the OJT agreement period of time for an OJT Trainee to become proficient in the occupation for
which the training is being provided. In determining the length of the training, consideration should be
given to the skill requirements of the occupation, the academic and occupational skill level of the OJT
Trainee, the prior work experience of the OJT Trainee, and the individual employment plan, as
appropriate.
EMPLOYER further agrees as follows:
A. TRAINING
1. If EMPLOYER agrees to employ the OJT Trainee, EMPLOYER agrees to develop a training plan
(Exhibit A) for the OJT Trainee based on the skill needed for the OJT Trainee to be satisfactorily skilled
in the OJT position.
2. In no event shall the OJT Provider reimburse the EMPLOYER more than 75 % of the actual and
reasonable cost, subject to the maximum amount set forth in accordance with Exhibit “A”, Maximum
Reimbursement, for providing training under the terms hereof.
3. EMPLOYER shall not subcontract the OJT Trainee to any other employer or agency.
4. EMPLOYER shall ensure the OJT Trainee is paid the wage or salary indicated in this Agreement.
5. EMPLOYER provides the OJT Trainee with safety instructions and equipment necessary for
reasonable protection against injury and damage. If the EMPLOYER provides special clothing or
equipment to regular employees, the EMPLOYER shall provide the same type of clothing or equipment
to the OJT Trainee performing similar work.
6. The training will, to maximum extent feasible, contribute to the occupational development or upward
mobility of individual participants.
7. Reimbursement under OJT will be limited to cost incurred during the basic work week (i.e. the normal
number of regular working hours exclusive of overtime and holiday pay).
62
3
B. FISCAL
1. EMPLOYER shall be reimbursed for the extraordinary training costs, which is the upfront cost
associated with employing and training an OJT Trainee, at a rate equivalent to no more than 75 % of the
OJT Trainee’s hourly wage rate for the training period. The parties agree that in no case can the total
amount of expenditures exceed the sum of $12,960.00 per participant.
2. EMPLOYER shall ensure that each OJT Trainee is employed under a payroll system that includes
documentation of attendance, dates worked and number of hours worked per date, computation of
gross wages, deductions, and net pay, and a maintenance system for cancelled checks.
3. EMPLOYER shall submit monthly invoice to the SBWIB, Inc. by the third calendar day of each month
for services rendered under this Agreement. Included with the invoice shall be copies of OJT Trainee’s
payroll records, timecards, evaluation and skills/competencies achieved (signed by supervisor and
trainee) to provide verification of training hours, wages paid, and skill/competencies achieved during the
billing period. Invoices without signed payroll, timecard, evaluation and skill/competency records, will
not be honored by SBWIB, Inc.
4. EMPLOYER understands that reimburs ement is allowable only for the time the OJT Trainee is actually
at work on the job. Costs to the EMPLOYER associated with vacation, holiday, sick leave, plant
closures and other fringe benefits are not deemed to be training costs under this Agreement.
5. EMPLOYER understands that this Agreement is funded solely under the WIOA. In the event that
WIOA is repealed or WIOA funds to the SBWIB, Inc . are terminated, this Agreement likewise
terminates. EMPLOYER shall have no recourse to non -WIOA funds.
6. EMPLOYER and SBWIB, Inc, hereby agree that payment will be by SBWIB, Inc., draft within thirty (30)
days following receipt and approval of each monthly invoice or within the course of ordinary SBWIB,
Inc. business, whichever occurs first.
7. EMPLOYER understands that payment may be withheld by the SBWIB, Inc. if EMPLOYER fails to
comply with the provisions of this Agreement.
8. EMPLOYER shall be responsible to repay any disallowed costs as determined by the SBWIB, Inc., and
its agent, the State or Department of Labor (DOL).
9. EMPLOYER understands that in the event the commitments made under this Agreement are not
fulfilled, or OJT Trainees’ authorized training hours are not utilized, the SBWIB, Inc. reserves the right
to reduce the Agreement to the actual level of perfor mance in terms of the amounts of funds obligated.
Written notification to the EMPLOYER of such unilateral Agreement modification shall be provide by the
SBWIB, Inc..
C. INSURANCE
EMPLOYER shall maintain adequate insurance protection covering its respecti ve activities hereunder,
including coverage for statutory workers’ compensation , general liability for bodily injury and property
damage, as well as adequate coverage for vehicles (if applicable) which shall include:
(i) An Original General Liability Insurance Certificate containing evidence of coverage in the
amount of at least $1 Million per occurrence with a General Aggregate of $2 Million or a
Certificate of Self -Insurance covering these amounts. The City of Inglewood and SBWIB,
Inc., its Employees, Officers, and Agents shall be named as additional insured .
63
4
(ii) Automobile Liability Insurance in the amount of at least $1 Million Dollars . If operation of a motor
vehicle will not be required to perform any of the services contemplated by the Agreement,
EMPLOYER can execute the automobile insurance waiver letter, which is attached hereto as
Exhibit B and incorporated herein by reference.
(iii) Workers’ Compensation and Employer Liability (in limits not less than prescribed by state laws).
EMPLOYER shall furnish the SBWIB, Inc. a Certificate of Insurance from an insurer admitted to do business in
the State of California.
D. RECORDS
1. The EMPLOYER shall maintain, preserve and make available records to support OJT payments until
three (3) years after final payment under this Agreement. If any litigation, audit or claim has been
initiated, the records will be maintained until a final determination has been made.
2. The EMPLOYER agrees that authorized representatives of SBWIB, Inc., State of California
Employment Development Department, and the Department of Labor shall be given reasonable access
to records that support OJT payments.
3. The EMPLOYER will report OJT hires and terminations to the SBWIB, Inc.
E. EMPLOYER ASSURANCES
1. If EMPLOYER employs the p articipant referred by the OJT Provider , EMPLOYER agrees to train the
participant in the skills necessary to become a regular full-time unsubsidized employee in the
occupation specified in Exhibit “A” of this Agreement.
2. EMPLOYER shall consider persons referred by the OJT Provider. The EMPLOYER retains the right to
select or reject trainees(s) from the persons referred. Accordingly, the EMPLOYER absolves South Bay
Workforce Investment Board, Inc . /South Bay One-Stop Business & Career Center s of responsibility in
the final selection of any trainee.
3. EMPLOYER assures that , with respect to operations of WIOA funded activities, no person shall be
denied employment benefit, or suffer discrimination of the grounds of race, color, religion, age, sex
sexual orientation, national origin, citizenship, disability, or political affiliation or belief. The EMPLOYER
agrees to comply with the provisions of Section 188, WIOA; Title VI of the Civil Rights Act of 1964, as
amended ; Sect. 504 of the Rehabilitation Ac t of 1973, as amended ; Age Discrimination Act of 1975, as
amended ; and Title IX of the Education Amendments of 1972, as amended. EMPLOYER further
assures that it will comply with 29 CFR part 37 and all other regulations implementing the law s listed
above.
4. EMPLOYER assures no funds received under WIOA may be used for contributions on behalf of any
participant to retirement systems or plans.
5. EMPLOYER assures that any trainee employed by EMPLOYER is the employee of EMPLOYER and
not of the SBWIB, Inc. nor shall the SBWIB, Inc. retain any right to direct or control trainee's activities
while employed by EMPLOYER , except to the extent necessary to secure training benefits under the
WIOA program.
6. EMPLOYER assures that EMPLOYER will consider retaining a trainee as an employee upon
completion of training , but is not obligated to retain the trainee. EMPLOYER may consider trainee's
overall performance, the EMPLOYER’s needs, and personnel practices .
64
5
F. INDEMNIFICATION
EMPLOYER agrees to indemnify and hold harmless the South Bay Workforce Investment Board, Inc .,
their officers, directors, employees and agents from and against every expense, liability or payment by
reason of injury (including death) to persons or damage to property suffered through any negligence of
EMPLOYER, its officers, directors, employees or agents arising from the performance of this
Agreement.
G. ADDITIONAL TERMS
1. EMPLOYER agrees that wage and labor standards will be adhered to and to pay the OJT Trainee at
the same rates, including increases, and benefits as trainees or employees who are situated in similar
jobs. Such rates shall be in accordance with applicable law, but in no event less than the higher
specified in section 6(a) (1) of the Fair Labor Standards Act of 1938 or the applicable state or local
minimum wage law.
2. EMPLOYER certifies that the OJT will not impair existing agreements for services or collective
bargaining agreements and that either it has the concurrence of the appropriate labor organization as to
the design and conduct of an OJT, or it has no collective bargaining agreement with a labor
organization that covers the OJT position.
3. EMPLOYER further assures that OJT funds will not be used to assist, promote or deter union
organizing.
4. EMPLOYER assures that they have not been debarred or suspended in regard to federal funding.
5. EMPLOYER certifies that no member of the OJT Trainee’s immediate family is engaged in an
administrative capacity for the EMPLOYER, or will directly supervise the OJT T rainee. For the purpose
of this Agreement, the term immediate family means spouse (common law or otherwise), child, mother,
father, brother, brother-in-law, sister, sister-in-law, daughter-in-law, son -in-law, mother-in-law, father -in-
law, aunt, uncle, ni ece, nephew, stepparent and stepchild , or other such relationship which would give
rise to a substantial appearance of impropriety if the person were to be hired by the EMPLOYER. The
term administrative capacity means persons who have overall administrati ve responsibility for a
program including but not limited to selection, hiri ng, or supervisory responsibilities.
6. EMPLOYER assures that the OJT Trainee(s) will not be employed to carry out the construction,
operation or maintenance of any part of a f acility that is used or to be used for sectarian instruction
or a place for religious worship.
7. EMPLOYER shall ensure than no currently employed worker is displaced by any OJT Trainee,
including partial displacement such as a reduction in non-overtim e hours, wages, employment benefits,
and/or infringement on promotional opportunity.
8. EMPLOYER shall not hire OJT Trainee where any other individual is on layoff from the same or a
substantially equivalent job, or terminate the employment of any regular employee with the intention of
filling the vacancy so created with an OJT Trainee.
9. EMPLOYER agrees to treat the participant like the EMPLOYER’S other employees with regard to
wages, including periodic scheduled increase not related to individual perf ormance, vacations and sick
leave, fringe benefits, holiday pay, overtime, and other benefits, Workers’ Compensation, or other
disability insurance during and after the training period.
10. EMPLOYER shall comply with California Drug-Free Workplace Act of 1990 (Cal Gov. Code Section
8350 et seq) as amended, including provision of the requisite certification as set forth therein; and the
65
6
federal Drug Free Workplace Act of 1998, including its implementing regulations (29 CFR Part 98,
commencing with 98.600)
11. EMPLOYER shall comply with the Child Support Compliance Act of the State of California, as
implemented by the Employment Development Department.
12. EMPLOYER agrees to comply with the WIOA, with rules and regulations promulgated there under, and
al l applicable Federal State, and local laws and regulations relating to employment, equal opportunity
and discrimination, safety, and labor standards, business licensing, taxation, and insurance
requirements.
13. If applicable, EMPLOYER shall comply with Davis -Bacon Act requirements that all laborers and
mechanics employed by EMPLOYER, or its contractors or subcontractors, in any construction,
alteration or repair, including painting and decorating of projects and buildings funded with federal
funds, shall be paid wages at least equal to the established local prevailing wage for the position.
H. GRIEVANCE PROCEDURE
EMPLOYER will use its own written grievances procedures to resolve non-WIOA related problems that
may arise between EMPLOYER and OJT Trainee. WIOA-related grievances that may arise between
EMPLOYER and OJT Trainee will be resolved in accordance the Grievance Procedures established by
the SBWIB, Inc. or such other authorized body as may be identified under WIOA. Such procedures
may include observation and monitoring of the OJT.
EMPLOYER shall make reasonable efforts to resolve any grievance arising out of OJT activities and
refrain from actions, which harass, antagonize, intimidate, coerce, threaten, discriminate, or otherwise
take reprisal against an OJT Trainee filing a complaint concerning WIOA programs or activities.
I. RETENTION
EMPLOYER agrees to consider retaining the OJT Trainee as a regular employee, upon
successful completion of training, at the post-training wage rate, specified in this Agreement,
and at a full-time scheduled number of work hours. The EMPLOYER acknowledges that its
decision not to retain an OJT Trainee who has successfully completed training may be grounds
for disqualification for subsequent additional OJT agreements.
SIGNATURES OF PARTIES
The parties hereto have executed this Agreement on this date and year first above written.
EMPLOYER
By: ______________________________________
Signature: ______________________________________
Name: ______________________________________
Title: ______________________________________
66
7
SOUTH BAY WORKFORCE INVESTMENT BOARD, INC.
_______________________________________________
Jan Vogel, Chief Executive Officer
APPROVED AS TO FORM:
______________________________
Jack Ballas, Attorney-at-Law
67
8
EXHIBIT "A"
SOUTH BAY WORKFORCE INVESTMENT BOARD, INC. / SOUTH BAY ONE-STOP BUSINESS & CAREER CENTERS
ON-THE-JOB TRAINING/EMPLOYABILITY DEVELOPMENT PLAN
1. OCCUPATION: ___________________________________ ONET CODE: ___________________________ SVP CODE: _________________
2. EM PLOYER: _____________________________________________________________________ NAICS: _____________________________
3. ADDRESS: ___________________________________________________________________________________________________________
4. CONTACT PERSON/TITLE : ______________________________________________________ TELEPHONE: _________________________
5. START DATE: * ANTICIPATED END DATE : * WAGE AT COMPLETION :
_______________
6. Hrs. per day: * a.m. to * p.m. (Hrs. /day ) Circle days/wk.: Mon. Tue. Wed. Thurs. Fri. Sat. Sun.
*To be determined at time of employment
7. Hourly
Wage
Start
1
Hours/
Weeks
2
Number of
Training
Weeks
3
Total Cost of
Occupation Col.
1x2x3
4
OJT
Reimbursement
5
Number of OJT
Employees
Occupation
6
Total
Cost Col. 6x4
7
Total
Reimbursement
8 40
12 75%
8. TRAINING OUTLINE:
SKILLS/COMPETENCIES TO BE ACHIEVED ESTIMATED NUMBER
OF WEEKS
Participant(s) will be able to:
At the end of Week
68
9
Exhibit B
(Automobile Insurance Waiver Letter)
Operation of a motor vehicle will not be required to perform any of the services contemplated by the
Agreement between the South Bay Workforce Investment Board, Inc. and the City of Rolling Hills. Therefore,
neither company owned or operated vehicles nor participants’ vehicles will be used to perform said services.
Name: ________________________________________________________________________
(Printed name and title of authorized signatory)
Signature: _________________________________________ Date: ______________________
69
Agenda Item No.: 8.I
Mtg. Date: 02/28/2022
TO:HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM:ASHFORD BALL, SENIOR MANAGEMENT ANALYST
THRU:ELAINE JENG P.E., CITY MANAGER
SUBJECT:CONSIDER PROFESSIONAL SERVICES AGREEMENT AND
AUTHORIZE THE CITY MANAGER TO EXECUTE A CONTRACT
AMENDMENT WITH THE PALOS VERDES PENINSULA LAND
CONSERVANCY TO PROVIDE ONE-YEAR FIRE FUEL MAINTENANCE
SERVICE FOR PHASE 3 AREA.
DATE:February 28, 2022
BACKGROUND:
On February 14, 2022, the City Council voted unanimously to direct staff to prepare an
amendment with the Palos Verdes Peninsula Land Conservancy for one year maintenance of
the Phase 3 area for $14,000.00.
DISCUSSION:
In January 2022, the City paid the Conservancy a fixed sum of $119,800 for work completed
in 2021, including annual mowing for Phase 1 and 2 areas, and Acacia removal, mowing and
weeding for Phase 3 area. One-year maintenance of Phase 3 area for 2022 will bring the total
annual expenditure for 2022 to $46,800 as shown in the table below.
PHASE 1 PHASE 2 PHASE 3 TOTAL
2019 $34,200 (Initial
Cost) $34,200
2020 $12,000
(Maintenance)
$50,000 (Initial
Cost) $62,000
2021 $12,000
(Maintenance)
$20,800
(Maintenance)
$87,000 (Initial
Cost)$119,800
2022 $12,000
(Maintenance)
$20,800
(Maintenance)
$14,000
(Maintenance)$46,800
2023 $20,800
(Maintenance)--$20,800+
70
2024 ----
FISCAL IMPACT:
There is available budget from the Emergency Preparedness account for the $14,000
expense.
RECOMMENDATION:
Approve as presented.
ATTACHMENTS:
PVP Land Conservancy Agreement_2019-11-15.pdf
PVP Land Conservancy 1st Amendment 2020_06_08.pdf
Second Amendment to Fire Fuel Abatement 07.12.2021 Signed.pdf
Third Amendment to Fire Fuel Abatement (conservancy)-c1.pdf
PVPLC Reducing Fuel Load Project Maintenance RH 2022-c1.pdf
71
72
73
74
75
76
77
78
79
80
81
82
83
84
85
86
87
88
89
90
91
92
93
94
95
Fire Fuel Abatement
Third Amendment to Agreement
- 1 -
CITY OF ROLLING HILLS
THIRD AMENDMENT TO AGREEMENT FOR FIRE FUEL ABATEMENT
THIS THIRD AMENDMENT TO AGREEMENT FOR FIRE FUEL ABATEMENT is
made and entered into as of February 28, 2022 by and between the CITY OF ROLLING
HILLS, a municipal corporation ("City") and the PALOS VERDES PENINSULA LAND
CONSERVANCY, a California public benefit corporation ("Conservancy").
R E C I T A L S
A. City and Conservancy entered into an Agreement for Fire Fuel Abatement dated
October 21, 2019 whereby Conservancy is obligated to remove the fire fuel on the land under
the City’s control as a fire hazard abatement measure for the direct benefit of Rolling Hills
residents (the “Agreement”).
B. In 2020, the City paid Conversancy the fixed sum of $34,200 for services rendered
under the Agreement.
C. City and Conservancy entered into a First Amendment to Agreement for Fire
Fuel Abatement dated June 8, 2020 to expand the scope of work and increase the cost to
include additional areas of work and work days for acacia and non-native shrub/tree removal
and mustard mowing services (the “First Amendment”).
D. In 2020, the City paid Conversancy the fixed sum of $50,000 for services rendered
under the First Amendment. In 2020, the City also paid Conservancy $12,000 for annual
mowing services. The total amount the City paid to the Conservancy in 2020, for all services
was $96,200.
E. City and Conservancy entered into a Second Amendment to Agreement for Fire
Fuel Abatement dated July 13, 2021 to expand the scope of work and add funds for the
expanded scope of work (the “Second Amendment”). In January 2022, the City paid
Conservancy the fixed sum of $119,800.
96
Fire Fuel Abatement
Third Amendment to Agreement
- 2 -
F. City and Conservancy now desire to enter into this Third Amendment to
Agreement for Fire Fuel Abatement to expand the scope of work and add funds for the
expanded scope of work (the “Third Amendment”).
G. Conservancy has represented to City that it has the expertise, experience and
qualifications to perform or cause the performance of the services.
NOW, THEREFORE, in consideration of the foregoing and the covenants and
agreements set forth below, City and Conservancy agree as follows:
1. City and Conservancy agree to amend and supplement the Scope of Services for the
Agreement Exhibit A and the Scope of Services (Supplemental) attached to the Second
Amendment as Exhibit A with the Scope of Services (Second Supplemental) attached to this
Third Amendment as Exhibit A and incorporated herein by reference.
2. Section 2 “Compensation” of the Agreement is amended to read as follows:
A. In 2021, City shall pay Conservancy the fixed sum of $87,000 for the services
described in Exhibit A (Supplemental), and $32,800 for mowing services ($12,000 for annual
mowing services and $20,800 for follow up mustard mowing services), for a total amount not
to exceed $119,800, and representing the total compensation for all work, labor, equipment,
materials and expenses incurred by Conservancy in 2021. Conservancy shall submit an invoice
to City upon completion of the services and the City will make payment within 10 days of the
close of the month in which work was performed.
B. In 2022, City shall pay Conservancy $46,800 for mowing services ($12,000 for
annual mowing services and $34,800 for follow up mustard mowing services), representing
the total compensation for all work, labor, equipment, materials and expenses incurred by
Conservancy in 2022. Conservancy shall submit an invoice to City upon completion of the
services and the City will make payment within 10 days of the close of the month in which
work was performed.
C. In 2023, City shall pay Conservancy $20,800 for follow up mustard mowing
services.
D. Prevailing Wage. Conservancy or its contractor shall abide be the minimum
prevailing rate of wages as determined by the State of California, Department of Industrial
Relations for each craft, classification, or type of workman employed to carry out provisions of
the Agreement. During the term of this Agreement, Conservancy shall keep on file sufficient
evidence of its employee compensation to enable verification of compliance of Prevailing
Wages as established by State of California, Department of Industrial Relations.
3. All terms and conditions of the Agreement not amended by the First Amendment,
Second Amendment, and this Third Amendment remain in full force and effect.
97
Fire Fuel Abatement
Third Amendment to Agreement
- 3 -
IN WITNESS WHEREOF the parties hereto for themselves, their heirs, executors,
administrators, successors, and assigns do hereby agree to the full performance of the
covenants herein contained and have caused this Third Amendment to be executed by setting
hereunto their names, titles, hands, and seals this 28th day of February 2022.
CONSERVANCY: ______________________________________________________
______________________________________________________
(Title)
CITY:______________________________________________________________________
Elaine Jeng, City Manager of the City of Rolling Hills
Attested:_____________________________________________________________________
Christian Horvath, City Clerk of the City of Rolling Hills
Date: _________________
98
1
Scope of Services (Second
Supplemental)
Proposal to the City of Rolling Hills
Fuel Load Reduction in 2022
(Phase III Maintenance)
Submitted by the Palos Verdes Peninsula Land Conservancy
The Palos Verdes Peninsula Land Conservancy (Conservancy) is intimately aware of the fire
concerns on the Palos Verdes Peninsula, and continues to discuss measures to reduce fire risk
with the four peninsula cities. Conservancy staff members continue to work with City of Rolling
Hills staff to implement fuel modification work as required by County Department of
Agriculture Weights and Measures as part of landowner responsibilities for fuel modification
near adjacent homes as well as measures above and beyond. Additionally, the Conservancy
clears over 90 acres of weeds in restoration sites within the Palos Verdes Nature Preserve and
clears 30+ miles of trails annually. This weeding approach is very specialized and must be
accomplished while complying with the NCCP/HCP implementation guidelines and respecting
the natural resources on the preserve. We understand that the city desires to continue to
prioritize efforts to reduce fuel load in Preserve areas, and the Conservancy understands that
vegetation exists beyond current fuel mod zones that pose fire threats. Therefore, the
Conservancy is offering technical expertise to aid the City and augment city staff in the effort
to continue reduce fuel load vegetation by targeting the removal of invasive plants such as
Mustard and other non-native plants, which in turn improves habitat for local wildlife, including
the federally threatened coastal California gnatcatcher, the cactus wren, a state species of
concern and the federally endangered Palos Verdes Blue Butterfly.
This proposal outlines the potential areas for this extra 2022 maintenance work. The areas
identified in Portuguese Bend Reserve include the areas abutting and leading into Rolling Hills in
Portuguese Canyon. In total, an approximate 7.5 acres of fuel load reduction were implemented in
2021 which was a combination of removing Acacia and mowing dry brush. This proposal outlines
the areas that would be mowed as part of maintenance for the 2022 work for one-
time grant from the city up to $14,000.
99
2
Mowing Sites
Budget
The budget reflects a typical mowing project within the preserve with minimal disturbance to
native habitat and to the surrounding vegetation, following NCCP/HCP protocols. Careful
mowing proposed in this project, increase the habitat value for the federally threatened coastal
California gnatcatcher and cactus wren, a state species of concern, as well as other native
species while providing public benefit. These costs reflect the estimated time it would take the
contractors to complete the project using hand tools and machinery and oversight and bird
monitoring by Conservancy biologists to assure that best management practices are
implemented (ie. minimization and avoidance measures such as nesting bird surveys are required
by the NCCP/HCP). Included in this project is preventing any regrowth of previously removed
Acacia and other non-native shrubs.
Project Acres Budget
Phase III one year of maintenance ~7.5 $14,000
One-time Project Total ~7.5 $14,000
100
Agenda Item No.: 8.J
Mtg. Date: 02/28/2022
TO:HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM:ROBERT SAMARIO, FINANCE DIRECTOR
THRU:ELAINE JENG P.E., CITY MANAGER
SUBJECT:ADOPTION OF RESOLUTIONS CORRECTING AND RE-ESTABLISHING
THE FISCAL YEAR 2020/21 AND FISCAL YEAR 2021/22 ARTICLE XIII-
B APPROPRIATIONS LIMIT
DATE:February 28, 2022
BACKGROUND:
In 1979, Proposition 4 was approved by California voters, amending the California
Constitution and adding Article XIII-B. Proposition 4 imposed a limit on appropriations from the
proceeds of taxes. Article XIII-B requires that each local jurisdiction in California annually
calculate and adopt by resolution their appropriation limit, which is adjusted each year by a
combination of a statewide change in per capita income factor and the change in population in
either the county or city.
DISCUSSION:
The calculations of the Fiscal Years 2020/21 and 2021/22 appropriations limits were incorrect.
As a result, the appropriations limit for each year has been recalculated, and the correct
amounts need to be established by resolution.
FISCAL IMPACT:
None.
RECOMMENDATION:
Staff recommends that City Council adopt Resolution Nos. 1289 and 1290.
ATTACHMENTS:
ResolutionNo1289_AmendingResNo1254_FY2020-21_AppropLimit.pdf
ResolutionNo1290_AmendingResNo1282_FY2021-22_AppropLimit.pdf
101
Resolution No. 1289 -1-
RESOLUTION NO. 1289
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
ROLLING HILLS AMENDING RESOLUTION NO. 1254 TO
CORRECT AND RE-ESTABLISH THE 2020-21 FISCAL YEAR
GANN APPROPRIATION LIMIT FOR THE CITY OF ROLLING
HILLS.
WHEREAS, the City of Rolling Hills has heretofore established its Base Year Appropriations
Limit as $256,941; and
WHEREAS, to the best of this City's knowledge and belief, the State Department of Finance
figures reflect the following statistics relevant to the calculation of the 2020-21 Fiscal Year Appropriations
Limit:
California per capita personal income, 3.73% (plus three point seven three percent).
Population Adjustments for County of Los Angeles for FY 2020-21, -0.11% (less zero
point one one percent ).
NOW, THEREFORE, IT IS HEREBY RESOLVED AS FOLLOWS:
Section 1. Based on the foregoing figures and the provision of Article XIII B of the
Constitution of the State of California, the following figure accurately represents the 2020-21 Fiscal Year
Appropriation Limit of the City of Rolling Hills: $1,780,836.
Section 2. The City Clerk shall certify to the passage of Resolution No. 1289.
PASSED, APPROVED AND ADOPTED this 28th day of February, 2022.
____________________________________
Bea Dieringer
Mayor
ATTEST:
____________________________________
Christian Horvath
City Clerk
102
Resolution No. 1289 -2-
STATE OF CALIFORNIA )
COUNTY OF LOS ANGELES ) SS
CITY OF ROLLING HILLS )
The foregoing Resolution No. 1289 entitled:
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
ROLLING HILLS AMENDING RESOLUTION NO. 1254 TO
CORRECT AND RE-ESTABLISH THE 2020-21 FISCAL YEAR
GANN APPROPRIATION LIMIT FOR THE CITY OF ROLLING
HILLS.
Was approved and adopted at a regular meeting of the City Council on February 28, 2022, by the following
roll call vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
____________________________________
CHRISTIAN HORVATH
CITY CLERK
103
Resolution No. 1290 -1-
RESOLUTION NO. 1290
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
ROLLING HILLS AMENDING RESOLUTION NO. 1282 TO
CORRECT AND RE-ESTABLISH THE 2021-22 FISCAL YEAR
GANN APPROPRIATION LIMIT FOR THE CITY OF ROLLING
HILLS.
WHEREAS, the City of Rolling Hills has heretofore established its Base Year Appropriations
Limit as $256,941; and
WHEREAS, to the best of this City's knowledge and belief, the State Department of Finance
figures reflect the following statistics relevant to the calculation of the 2021-22 Fiscal Year Appropriations
Limit:
California per capita personal income, 5.73% (plus five point seven three percent).
Population Adjustments for City of Rolling Hills for FY 2021-22, -0.59% (less zero-point
five nine percent).
NOW, THEREFORE, IT IS HEREBY RESOLVED AS FOLLOWS:
Section 1. Based on the foregoing figures and the provision of Article XIII B of the
Constitution of the State of California, the following figure accurately represents the 2021-22 Fiscal Year
Appropriation Limit of the City of Rolling Hills: $1,871,769.
Section 2. The City Clerk shall certify to the passage of Resolution No. 1290.
PASSED, APPROVED AND ADOPTED this 28th day of February, 2022.
____________________________________
Bea Dieringer
Mayor
ATTEST:
____________________________________
Christian Horvath
City Clerk
104
Resolution No. 1290 -2-
STATE OF CALIFORNIA )
COUNTY OF LOS ANGELES ) SS
CITY OF ROLLING HILLS )
The foregoing Resolution No. 1290 entitled:
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
ROLLING HILLS AMENDING RESOLUTION NO. 1282 TO
CORRECT AND RE-ESTABLISH THE 2021-22 FISCAL YEAR
GANN APPROPRIATION LIMIT FOR THE CITY OF ROLLING
HILLS.
Was approved and adopted at a regular meeting of the City Council on February 28, 2022, by the following
roll call vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
____________________________________
CHRISTIAN HORVATH
CITY CLERK
105
Agenda Item No.: 8.K
Mtg. Date: 02/28/2022
TO:HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM:ASHFORD BALL, SENIOR MANAGEMENT ANALYST
THRU:ELAINE JENG P.E., CITY MANAGER
SUBJECT:APPROVE UPDATED AGREEMENT BETWEEN TURBO DATA
SYSTEMS AND THREE PENINSULA CITIES (ROLLING HILLS,
ROLLING HILLS ESTATES, AND RANCHO PALOS VERDES) TO
PROVIDE PARKING CITATION ADMINISTRATIVE SERVICES.
DATE:February 28, 2022
BACKGROUND:
On November 23, 1993, the cities of Rolling Hills, Rolling Hills Estates, and Rancho Palos
Verdes entered into an agreement with Turbo Data Systems, Inc. (TDS) to perform Parking
Citation Administrative Services. This decision was the result of Assembly Bill No. 408 (ab
408) which decriminalized parking citations, removed processing parking citations from the
courts' responsibility, and established an administrative adjudication system for these
offenses. AB 408 also revised California Vehicle Code provisions related to issuing,
processing, and collecting parking citations. This meant cities could no longer depend on the
courts for parking citations services. This led to the Peninsula cities engaging services with
TDS.
DISCUSSION:
Historically Rolling Hills Estates has been the lead agency interfacing with TDS. A review of
the statistics on citations, Rolling Hills Estates noted that the City of Rancho Palos Verdes has
significant parking citations and appeals in the last two years. Discussing this matter, the
Rancho Palos Verdes agreed to take the lead on behalf of the three cities. The lead change
required the agreement with TDS to be amended. Additionally, because the original
agreement was executed nearly 30 years ago, Rancho Palos Verdes staff proposed that the
agreement be updated to current laws and provisions in engaging services.
The lead agency will serve as the liaison between the cities and TDS. The lead agency will
receive all reports, information, and revenue from TDS. The lead agency will supply copies of
all reports, and data from TDS to Rolling Hills Estates, and Rolling Hills within 30 calendar
days of receipt. The lead agency will provide the other cities a monthly report, showing the
share of each city's prior month's revenues, and distribute to each city's allocated amount.
106
FISCAL IMPACT:
The City did not issue parking citations in Fiscal Year 2020-2021 and thus received no
revenue. In Fiscal Year 2021-2022, the Los Angeles County Sheriff's Department reported
the department issued parking citations. Staff anticipates revenue from the recent citations in
the current fiscal year. The City of Rancho Palos Verdes will not be charging the partnering
cities administrative fee to administer the contract with TDS.
RECOMMENDATION:
Approve an updated Professional Services Agreement between Turbo Data Systems and the
three Peninsula cities Rolling Hills, Rolling Hills Estates and Rancho Palos Verdes
ATTACHMENTS:
CL_AGN_220228_CC_TurboDataAgrmt_PVP_ParkingCites.pdf
CL_AGN_220228_CC_RPV-CCMeeting _12.21.2021_TurboData.pdf
107
108
109
110
111
112
113
114
115
116
117
118
119
120
121
122
123
124
125
126
127
128
129
130
131
132
133
134
135
136
137
138
139
140
141
142
143
144
145
146
147
148
149
150
151
152
153
154
155
156
157
158
159
160
161
162
163
164
165
166
167
168
169
170
Agenda Item No.: 10.A
Mtg. Date: 02/28/2022
TO:HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM:JOHN SIGNO, DIRECTOR OF PLANNING & COMMUNITY SERVICES
THRU:ELAINE JENG P.E., CITY MANAGER
SUBJECT:ZONING CASE 21-13: REQUEST FOR APPROVAL OF A SITE PLAN
REVIEW A POOL, SPA, BBQ, LANDSCAPING, GRADING, AND OTHER
IMPROVEMENTS FOR A PROPERTY LOCATED AT 4 STORM HILL
LANE (GRZYWACZ)
DATE:February 28, 2022
BACKGROUND:
On January 18, 2022, the Planning Commission unanimously voted to approve Resolution No.
2022-01 and Zoning Case No. 21-13 for a Site Plan Review for a 920-square-foot swimming
pool and spa, grading, and other improvements for the subject property located at 4 Storm Hill
Lane.
Zoning, Location, and Lot Description
The property is zoned RAS-2 and has a net lot area of 298,606 square feet (6.86 acres). The
lot is developed with a 5,453-square-foot single family residence and a 950-square-foot
garage. There are five existing building pads on site with approximately 40 feet difference in
elevation. The existing residence, garage and project area are located on the highest and
largest pad (45,702 square feet) in the middle of the property; the secondary pad (16,311
square feet) is located behind the main pad and contains a tennis court and guesthouse; the
third pad (18,228 square feet) is in the southern portion of the property and contains an arena
and corral; the fourth pad (3,869 square feet) is located south of the main pad and includes a
corral; the fifth pad (8,065 square feet) in the front of the property is developed with a corral
and stable. The existing topography of the project site has a gradual slope and is an ideal
location for a swimming pool and spa in that it is located outside of required setbacks.
DISCUSSION:
Project Description
The applicant is proposing to construct a 920-square-foot swimming pool and spa, and 496
cubic yards (CY) of grading located on the main building pad. Also included in the Project, but
not subject to discretionary review, is a request for a pool deck, pool equipment, barbecue and
kitchen area, patio extension, water feature, trellis, garden, garden walls with a maximum
height of three feet, and landscaping. The project includes 4,761 square feet of new flatwork:
171
2,719 square feet of patio area and 2,042 square for a pool deck. The proposed project will
create 2,843 square feet of newly disturbed land, including the grading which will be balanced
on site. Excavation for the swimming pool is exempt from grading calculations, but is included
as part of the project to level the grade. No import or export of dirt will occur.
Site Plan Review
The applicant is requesting a Site Plan Review (SPR) to exceed the 800 square feet allowed
by-right for a swimming pool, and conduct 496 CY of grading.
Swimming Pool
The proposed swimming pool and spa is 920 square feet. A Site Plan Review is required
because the pool and spa exceeds the 800 square feet allowed by right. Section
17.46.020.A.2.a of the Rolling Hills Municipal Code states:
“A swimming pool and spa, which is less than eight hundred square feet in area (area of
surface water), that do not require grading and when such construction would not cause
exceedance of the requirements for structural and total net lot coverage and disturbed
area of the lot. For the purpose of this section, the actual excavation for the swimming
pool or spa is not considered grading. However, should there be a need to create a
buildable pad for the purpose of locating the swimming pool or spa on the pad, and if
such construction does not meet the exemption criteria pursuant to Section 15.04.120 of
the Building and Construction Code, a site plan review shall be required.”
The proposed pool and spa is more than 800 square feet, which is the maximum size allowed
without a Site Plan Review. The proposed pool and spa will not encroach into any required
yards and will be on relatively flat land. The proposed uses will be located behind the house in
an area with views of the Los Angeles basin. There are other locations on site for the
proposed uses, however, the other locations are on separate building pads and are much
smaller. Locating the proposed uses on a higher elevation, behind the residence, eliminates
the line of sight to the pool and does not block the view from adjacent residences. As such, the
proposed location is viable and safe for a pool and spa due to the existing topography.
Grading
The applicant is requesting to use the excavated dirt from the proposed swimming pool area to
flatten the surrounding area. Typically, dirt excavated for a swimming pool and spa is exempt
from grading calculations, however, the applicant will be using the 113 CY of dirt from the
swimming pool/spa to flatten the surrounding area. As a result, no export of dirt will occur. The
total grading for the project is 496 CY: 248 CY of cut and 248 CY of fill. A second area of
grading near the front of the property will be done to create a garden area. A third area of
grading occurs in the northern portion of the site to improve bio-infiltration of storm water.
Balancing grading on site complies with the goals of the General Plan by eliminating the need
to import or export dirt. The proposed grading will not impact site drainage.
Section 17.46.050 - Required Site Plan Review findings.
The Commission shall be required to make findings in acting to approve, conditionally
approve, or deny a site plan review application. No project which requires Site Plan Review
approval shall be approved by the Commission, or by the City Council on appeal, unless the
following findings can be made:
1. The project complies with and is consistent with the goals and policies of the General
Plan and all requirements of the Zoning Ordinance;
172
2. The project substantially preserves the natural and undeveloped state of the lot by
minimizing building coverage. Lot coverage requirements are regarded as maximums,
and the actual amount of lot coverage permitted depends upon the existing buildable
area of the lot;
3. The project is harmonious in scale and mass with the site, the natural terrain and
surrounding residences;
4. The project preserves and integrates into the site design, to the greatest extent possible,
existing topographic features of the site, including surrounding native vegetation, mature
trees, drainage courses and land forms (such as hillsides and knolls);
5. Grading has been designed to follow natural contours of the site and to minimize the
amount of grading required to create the building area;
6. Grading will not modify existing drainage channels nor redirect drainage flow, unless
such flow is redirected into an existing drainage course;
7. The project preserves surrounding native vegetation and mature trees and supplements
these elements with drought-tolerant landscaping which is compatible with and
enhances the rural character of the community, and landscaping provides a buffer or
transition area between private and public areas;
8. The project is sensitive and not detrimental to the convenient and safe movement of
pedestrians and vehicles; and
9. The project conforms to the requirements of the California Environmental Quality Act.
If all of the above findings cannot be made with regard to the proposed project, or cannot be
made even with changes to the project through project conditions imposed by City staff and/or
the Planning Commission, the Site Plan Review application shall be denied. Findings to
support the proposed project are included in the resolution.
Public Participation
No calls or letters were received.
Environmental Review
The proposed project has been determined not to have a significant effect on the environment
and is categorically exempt from the provisions of the California Environmental Quality Act
(CEQA) Guidelines pursuant to Section 15303 (New Construction or Conversion of Small
Structures), which exempts accessory structures including garages, carports, patios,
swimming pools, and fences.
FISCAL IMPACT:
None.
RECOMMENDATION:
It is recommended the City Council receive and file Resolution No. 2022-01 and Zoning Case
No. 21-13 for a property located at 4 Storm Hill Lane.
ATTACHMENTS:
4 Storm Hill (ZC 21-13) Development Table.pdf
2022-01_PC_Resolution_4 Storm Hill Lane - SIGNED.pdf
Development Plans - 4 Storm Hill (ZC 21-13).pdf
Vicinity Map - 4 Storm Hill Ln.pdf
173
Development Table Zoning Case No. 2021-13 (4 STORM HILL LANE)
EXISTING PROPOSED TOTAL
Single family residence,
garage, spa, equipment,
guest house, stable,
recreation court, entryways,
sheds/trellises, bbq
New swimming pool, spa,
bbq/kitchen, water feature,
deck and grading
Requires Site Plan
Review
Net Lot Area 298,606 SF 0 SF 298,606 SF
Residence 5,453 SF 0 SF 5,453 SF
Garage 950 SF 0 SF 950 SF
Swimming Pool/Spa 76 SF 920 SF 996 SF
Pool Equipment 60 SF 108 SF 160 SF
Guest House 800 SF 800 SF
Stable 2,064 SF 2,064 SF
Recreation Court 7,047 SF 7,047 SF
Entryway, Breezeway 877 SF 877 SF
Sheds, Trellises, Gazebo 541 SF 541 SF
Barbecue, Outdoor Kitchen 18 SF 59 SF 77 SF
Water Features, Etc. 66 SF 66 SF
Service Yard 120 SF 120 SF
Total Structure Area 18,006 SF 1,153 SF 19,159 SF
Structural Coverage 6.0 % 0.4 % 6.4 %
Total Structures Excluding: up to 5
legal and up to 800 SF detached
structures that are not higher than
12 ft (no more than 120 SF per
structure per deduction, except for
trellis)
17,465 SF 1,076 SF 18,481 SF
Structural Coverage
(20% maximum) 5.8% 0.4% 6.2%
Grading (balanced on site)
INCLUDING POOL EXCAVATION
CUT: 248 CY
FILL: 248 CY
Total Lot Coverage
(35% maximum)
13.2% 2.0%15.2%
Building Pad Coverage 1
(30%maximum)
16.3% 2.2%18.5%
Building Pad Coverage 2
(30%maximum)
48.1% 0%48.1%
Building Pad Coverage 3
(30%maximum)
0% 0% 0%
Building Pad Coverage 4
(30%maximum)
16.7% 0%16.7%
Building Pad Coverage 5
(30%maximum)
17.5% 0%17.5%
Disturbed Area (40% maximum) 41% 1% 42%
Stable min. 450 SF 2,064 SF 0 SF 2,064 SF
Corral min. 550 SF >18,000 SF 0 SF >18,000 SF
174
175
176
177
178
179
180
181
182
183
GRZYWACZ RESIDENCE4 STORM HILL LANEROLLING HILLS, CA 90247PROJECT TITLESHEET TITLECHECKED:DRAWN BY:DATE:REVISIONSPROJECT NO.SHEET N0.XREF FILE:SCALE:E-mail: deb@richie-bray.com(310) 377-5868Richie-Bray, Inc.LANDSCAPE ARCHITECTURE904 Silver Spur Road #395Rolling Hills Estates, CA 9027410-05-2021L-0REGION: 14 / CLUSTER: 14177LOT 4 / P.M. 332-30-40APN 7570-024-017COVERREGION: 14 / CLUSTER: 14177LOT 4 / P.M. 332-30-40APN 7570-024-017GRZYWACZRESIDENCE4 STORM HILL LANEROLLING HILLS, CA 90247N/ALOT CALC AREA BREAKDOWN WITH ENGINEER STAMP:LIST OF BMPS (BEST MANAGEMENT PRACTICES)1. CA1DEWATERING OPERATIONS - REMOVE SEDIMENTS FROM GROUND WATER2. CA2PAVING OPERATIONS - REDUCE DISCHARGE OF POLLUTANTS FROM PAVING OPERATIONS3. CA3STRUCTURE CONSTRUCTION AND PAINTING - PREVENT & REDUCE DISCHARGE FROM CONSTRUCTION SITES & PAINTING PROJECTS4. CA10MATERIAL DELIVERY AND STORAGE - PREVENT & REDUCE DISCHARGE OF POLLUTANTS TO STORM WATER FROM MATERIAL DELIVERY &STORAGE5. CA11MATERIAL USE - PREVENT & REDUCE DISCHARGE OF POLLUTANTS TO STORM WATER FROM MATERIAL USE6. CA12SPILL PREVENTION AND CONTROL - PREVENT & REDUCE DISCHARGE OF POLLUTANT TO STORM WATER SYSTEMS WITH GOODHOUSEKEEPING7. CA20SOLID WASTE MANAGEMENT - PREVENT & REDUCE DISCHARGE OF POLLUTANTS TO STORM WATER SYSTEMS FROM SOLID WASTE ORCONSTRUCTION8. CA21HAZARDOUS WASTE MANAGEMENT - PREVENT & REDUCE DISCHARGE OF POLLUTANTS TO STORM WATER FROM TOXIC MATERIALS9. CA22CONTAMINATED SOIL MANAGEMENT - PREVENT & REDUCE DISCHARGE OF POLLUTANTS TO STORM WATER CONTAMINATED SOIL10. CA23CONCRETE WASTE MANAGEMENT - PREVENT & REDUCE DISCHARGE OF POLLUTANTS TO STORM WATER FROM CONCRETE WASTE11. CA24SANITARY/SEPTIC WASTE MANAGEMENT - PREVENT & REDUCE DISCHARGE OF POLLUTANTS TO STROM WATER FROM SANITARY & SEPTICSYSTEMS12. CA30VEHICLE AND EQUIPMENT CLEANING - PREVENT & REDUCE DISCHARGE OF POLLUTANTS TO STORM WATER FROM CLEANING OF VEHICLESAND EQUIPMENT13. CA31VEHICLE AND EQUIPMENT FUELING - PREVENT & REDUCE DISCHARGE OF POLLUTANTS TO STORM WATER FROM FUELING OF VEHICLES &EQUIPMENT14. CA32VEHICLE AND EQUIPMENT MAINTENANCE - PREVENT & REDUCE DISCHARGE OF POLLUTANTS TO STORM WATER FROM MAINTENANCE OFVEHICLES & EQUIPMENT15. CA40EMPLOYEE/SUBCONTRACTOR TRAINING -SWPPP STORM WATER POLLUTION PREVENTION PLAN16. ESC1SCHEDULING - SEQUENCING THE CONSTRUCTION PROJECT TO REDUCE THE AMOUNT OF SOIL EXPOSED TO EROSION17. ESC2PRESERVATION OF EXISTING VEGETATION - MINIMIZE DAMAGE AND EROSION BY PRESERVING THE EXISTING VEGETATION18. ESC10SEEDING AND PLANTING - MINIMIZE EROSION WITH SEEDING AND PLANTING19. ESC11MULCHING - FOR STABILIZING CLEARED AND FRESHLY SEEDED AREAS20. ESC20GEOTEXTILES AND MATS - FOR STABILIZATION OF SOILS21. ESC21DUST CONTROLS - REDUCE DUST AND SOIL EROSION22. ESC22TEMPORARY STREAM CROSSING - RECOMMENDATIONS FOR INSTALLING A TEMPORARY CULVER, FORD OR BRIDGE23. ESC23CONSTRUCTION ROAD STABILIZATION - RECOMMENDATIONS FOR DUST AND EROSION CONTROL24. ESC24STABILIZED CONSTRUCTION ENTRANCE - RECOMMENDATIONS FOR DUST, SEDIMENT AND EROSION CONTROL FOR PUBLIC STREETS25. ESC30EARTH DIKE - TEMPORARY BERM OR RIDGE OF COMPACTED SOIL26. ESC31TEMPORARY DRAINS AND SWALES - TO DIVERT OFF-SITE RUNOFF AROUND A CONSTRUCTION SITE27. ESC32SLOPE DRAIN - TEMPORARY PIPE TO DIVERT RUNOFF FROM THE TOP OF A SLOPE TO THE BOTTOM WITHOUT CAUSING EROSION28. ESC40OUTLET PROTECTION - INSTALL RIP-RAP TO REDUCE SEDIMENT IN THE SOIL29. ESC41CHECK DAMS - REDUCES VELOCITY OF CONCENTRATED STORM WATER FLOWS AND REDUCES EROSION30. ESC42SLOPE ROUGHENING/TERRACING - CREATES MICROCLIMATES FOR ESTABLISHING VEGETATION31. ESC50FOR SEDIMENTATION CONTROL32. ESC51STRAW BALE BARRIERS - FOR SEDIMENTATION CONTROL33. ESC52SAND BAG BARRIER - FOR SEDIMENTATION CONTROL34. ESC53BRUSH OR ROCK FILTER - FOR SEDIMENTATION CONTROL AND VELOCITY REDUCTION35. ESC54STORM DRAIN INLET PROTECTION - DEVICES WHICH DETAIN SEDIMENT LADEN RUNOFF36. ESC55SEDIMENT TRAP - SMALL EXCAVATED OR BERMED AREA FOR SEDIMENTATION37. ESC56SEDIMENT BASIN - POND CREATED TO ALLOW EXCESSIVE SEDIMENT TO SETTLELANDSCAPE MAINTENANCE REQUIREMENTS SHALL BE ASFOLLOWS : 1. AN AUTOMATIC SPRINKLER OR IRRIGATION SYSTEM SHALL BE INSTALLED AND PERMANENTLY MAINTAINED IN WORKING ORDER. 2. ALL LANDSCAPING SHALL BE PERMANENTLY MAINTAINED. 3. LAWN AND GROUND COVERS SHALL BE MOWED OR TRIMMED REGULARLY. ALL PLANTED AREAS SHALL BE KEPT FREE OF WEEDS AND DEBRIS. 4. ALL PLANTINGS SHALL BE KEPT IN A HEALTHY AND GROWING CONDITION. ADJUSTMENTS, REPLACEMENTS, REPAIRS AND CLEANING SHALL BE A PART OF THE REGULAR MAINTENANCE. 5. STAKES, GUYS AND TIES ON TREES SHALL BE CHECKED REGULARLY FOR CORRECT FUNCTION. TIES SHALL BE ADJUSTED TO AVOID CREATING ABRASION OR GIRDING ON TRUNKS OR BRANCHES.MAINTENANCE REQUIREMENTS12. CONTRACTOR TO ASCERTAIN ALL REQUIRED SWIMMING POOL FENCING TO BE MAINTAINED DURING CONSTRUCTION OR THE POOL SHALL BE EMPTIED.8. PER LOCAL REQUIREMENTS, THE WORKING HOURS ARE BETWEEN 7:00 AM TO 7:00 PM MONDAY THROUGH THURSDAY; 7:00 AM TO 5:00 PM ON FRIDAY AND 9:00 AM TO 5:00 PM ON SATURDAY WITH NO WORK ON SUNDAYS OR HOLIDAYS. THE ABOVE LIMITS ARE FOR REFERENCE ONLY AND CONTRACTOR ARE RESPONSIBLE TO ASCERTAIN THE WORKING HOUR LIMIT FROM RELEVANT CITY REQUIREMENTS.GENERAL NOTES :1. ANY YARD DRAINAGE IMPROVEMENTS SHALL BE INSPECTED AND CERTIFIED BY THE ENGINEER OF RECORD PRIOR TO FINAL APPROVAL.2. ANY DRAINAGE DIRECTED TO THE STREET THROUGH PIPING SHALL BE DRAWN UP BY A LICENSED CIVIL ENGINEER AND SUBMITTED TO THE CITY ENGINEER FOR APPROVAL PRIOR TO OBTAINING A PUBLIC WORKS PERMIT FOR CURB CORING.3. CONTRACTOR TO VERIFY LOCATIONS OF SMOKE DETECTORS AND CARBON MONOXIDE ALARMS IN NEW WORK PER SECTIONS R314 & R315 OF THE CRC RESPECTIVELY.4. ALL CONSTRUCTION WASTE AND DEBRIS MUST BE CONTAINERIZED AT ALL TIMES & MUST BE ATHENS DUMPSTERS ONLY (CALL 1-888-336-6100)5. A RE-INSPECTION FEE MAY BE CHARGED BY THE CITY FOR AN INSPECTION WHICH IS NOT ACCESSIBLE, OR APPROVED PLANS ARE NOT ON SITE, OR JOB IS NOT READY AND ALL COSTS SHALL BE BORNE BY THE CONTRACTOR RESPONSIBLE FOR THE SAID WORK.6. ANY AND ALL DEVIATIONS FROM THE PLANNING COMMISSION APPROVED PLANS REQUIRE THAT REVISED PLANS BE SUBMITTED TO THE PLANNING DEPARTMENT FOR REVIEW AND APPROVAL.7. ALL GENERAL CONTRACTORS, SUB-CONTRACTORS, ARCHITECTS & ENGINEERS CONDUCTING BUSINESS WITHIN THE CITY ARE REQUIRED TO MAINTAIN A CURRENT CITY BUSINESS LICENSE AS DESCRIBED IN THE MUNICIPAL CODE ORDINANCE NO. 092-559 AND RESLOLUTION NO. R92-72.NOTES :1. ANY PLANTING OR HARDSCAPE ON CITY RIGHT OF WAY WILL BE REQUIRED TO BE REVIEWED AND APPROVED BY THE CITY.2. ALL PLANTING THAT GROWS TO A HEIGHT THAT BECOMES A VIEW OBSTRUCTION, WILL BE REQUIRED TO BE TRIMMED.3. VERIFY ALL DIMENSIONS ON SITE AND NOTIFY LANDSCAPE ARCHITECT OF ANY DISCREPANCIES PRIOR TO COMMENCEMENT OF WORKS.4. WRITTEN DIMENSIONS TAKE PRECEDENCE OVER SCALED DIMENSIONS.5. LANDSCAPE ARCHITECT IS NOT RESPONSIBLE FOR ANY MEANS OR METHODS OF CONSTRUCTION.6. LANDSCAPE ARCHITECT IS NOT RESPONSIBLE FOR PROPOSED OR EXISTING CONDITIONS.7. ALL DIMENSIONS ARE TO FINISHED SURFACES.8. SEE ENGINEER'S DRAWINGS FOR ALL DETAILS & REQUIREMENTS OF CONCRETE, CMU WALLS, REBARS, ETC.9. ALL EXPOSED GALV. STEEL PARTS TO BE PAINTED W/ PRIMER & 2 COATS OF POLYURETHANE PAINT.10. CONTRACTOR TO VERIFY ALL EQUIPMENT SIZES, UTILITY REQUIREMENTS ETC. PRIOR TO CONSTRUCTION.11. CONTRACTOR TO SUBMIT ALL MATERIAL & COLOR SAMPLES FOR APPROVAL PRIOR TO ANY WORK COMMENCES.12. SURVEY INFORMATION WERE OBTAINED FROM OTHER'S RECORDS AND EXISTING SITE CONDITIONS. CONTRACTOR TO VERIFY ALL CONDITIONS PRIOR TO CONSTRUCTION.13. PRIOR TO ANY DEMOLITION/GRADING WORK COMMENCES, A PRE-DEMO/GRADING MEETING SHALL BE ARRANGED WITH CITY BUILDING OFFICIALS, GENERAL CONTRACTOR, OWNER OR OWNER'S REPRESENTATIVE, SOIL ENGINEER, LANDSCAPE ARCHITECT AND/OR GRADING CONTRACTOR.14. CONTRACTOR TO INSTALL ALL NECESSARY EROSION CONTROL AND SEDIMENT RETENTION PROVISIONS ACCORDING TO PLAN OR AS NECESSARY.15. DETACHED PATIO COVERS, CARPORTS, ARBORS, OPEN LATTICE WORK & SUN SHADES MAY BE CONSTRUCTED OF ANY MATERIALS ALLOWED BY CODE.13. SURVEY PREPARED BY OTHERS:14. SHOULD EXISTING CONDITIONS DIFFER FROM THIS LAYOUT, CONTRACTOR ARE TO INFORM LANDSCAPE ARCHITECT FOR VERIFICATION PRIOR TO WORK COMMENCES.9. ALL WORKS SHALL CONFORM TO ALL RELEVANT CURRENT CODES INCLUDING BUT NOT LIMITED TO : - 2019 CALIFORNIA BUILDING CODE - 2019 CALIFORNIA RESIDENTIAL CODE - 2019 CALIFORNIA PLUMBING CODE - 2019 CALIFORNIA MECHANICAL CODE - 2019 CALIFORNIA ELECTRICAL CODE - THE CURRENT REQUIREMENTS OF THE ENERGY - COUNTY OF LOS ANGELES FIRE CODE10. DUST CONTROL MEASURES SHALL BE MAINTAINED THROUGHOUT THE DURATION OF THE PROJECT.11. SEPARATE PUBLIC WORKS PERMIT SHALL BE REQUIRED FOR ANY APPROACH TO PRIVATE DRIVEWAYS, SEWER LATERALS, CURBS, CURB CORES, STEEET IMPROVEMENTS OR ANY WORK IN THE PUBLIC RIGHT OF WAY OR PARKWAYS.VICINITY MAPSCALE: NTSSITE AERIAL VIEWSCALE: NTSNORTHNORTHNORTHNORTHNORTHNORTHDWG. NO.SCALEDESCRIPTIONSDATEREV. DATESCOPE OF WORK:THE SCOPE OF WORK FOR THIS PROJECT INCLUDES THE FOLLOWINGNEW FEATURES :PROJECT INFORMATION :OWNERMAILING ADDRESSPROJECT ADDRESSPHONE NUMBER: CLAUDIA & TOM GRZYWACZ: 4 STORM HILL LANE ROLLING HILLS, CA 90247 : 310-534-5232LANDSCAPE ARCHITECTMAILING ADDRESSPHONE NUMBER: RICHIE-BRAY, INC: 904 SILVER SPUR ROAD, ROLLING HILLS ESTATES, CA 90274: (310) 377-5868REAR YARD REMODEL INCLUDING:- HARDSCAPE - PATIO, WALLS, STEPPING STONES- BOCCE BALL COURT- FIRE PIT- SWIMMING POOL / SPA- BBQ / OUTDOOR KITCHEN- WATER FEATURES- RAISED VEGGIE BEDSCOVER SHEETN/AL-0---: 4 STORM HILL LANE ROLLING HILLS, CA 90247 FULL PROPERTY, SETBACKS, SOW1/32" = 1'-0"L-1---HARDSCAPE LAYOUT & MATERIALS1" = 10'-0"L-2.1GRADING AND DRAINAGE CONCEPT1" = 10'-0"L-2.2---EXISTING CONDITIONS1" = 10'-0"L-2------10-08-2021DETAILS - POOL1/4" = 1'-0"L-3---DETAILS - FIRE-PIT, VEGGIE BEDS, BOCCESEE SHEETL-3.1---DETAILS - BBQ / KITCHENSEE SHEETL-3.2---01-12-202210-04-202110-05-202110-04-202110-07-202107-13-202110-08-202110-05-202110-05-202110-11-2021ENGINEERMAILING ADDRESSPHONE NUMBER: PLOTNIK & ASSOCIATES (LARRY CARR): 18626 S. WILINGTON AVE, RANCHO DOMINGUEZ, CA 90220: (310) 605-665710-12-202110-21-2021BUILDING PADS COVERAGE1/32" = 1'-0"L-1.1---10-04-2021COLOR MARKERS AS PER CHECKLIST1/32" = 1'-0"L-1.2---10-04-2021CONCEPTUAL LANDSCAPE AREAS1" = 10'-0"LP-1---10-04-202110-26-2021CITYRE-SUBMITTAL01.12.2211-01-202112-03-202112-03-202112-03-202112-03-202112-03-202112-03-202112-03-202112-03-202112-03-202112-03-202101-12-202201-12-2022HYDROZONES - MWELO CALCS1" = 10'-0"LP-2---12-03-202101-12-2022184
JOHNS
CANYON
ROAD
ST
O
R
M
H
I
L
L
L
A
N
ESTORM HILL LANESBD35'-0
"
20'-0
"50'-0"30'-0"TW
1
0
6
9
.
9
FS 1
0
6
9
.
7
FS 1
0
7
0
FS 1
0
7
0
FS 1
0
6
9
.
9
TW
1
0
6
9
.
9L-3AL-3BL-3BL-3.1CL-3
.1CL-3.1DL-3.1DFS 1
0
7
0
.
8
FS 1
0
7
1
.
8
FS 1
0
7
1
FS 1
0
7
0
FS 1
0
7
2
TW
1
0
7
3
.
7
TW
1
0
7
2
.
5
TW
1
0
7
1
.
5
BW
1
0
7
1
.
7
5
BW
1
0
6
9
.
8
BW
1
0
7
3
.
0
BW
1
7
0
0
.
8
FS 1
0
7
0
FS 1
0
7
0
FS 1
0
7
1
FS 1
0
7
1
TW
1
0
7
1
.
5
FS 1
0
7
0
.
8
TW
1
0
7
2
.
0
TW
1
0
7
2
.
5
1076
FS 1
0
6
8
.
2
30'-0"20'-0"50'-0"30'-0"35'-0"10'-0
"
40'-1
1
"67'-6"10'-0"10'-0"10'-0"118'-8"
121'-5"
137'-9"L-3.3EL-3.3EL-3AL-3.3DPRESERVEEXISTING TREES
FS 1
0
7
0
EXISTING TURF AREAREPLACE WITH LOW WATERCALIF NATIVE GRASS
PROJECT TITLESHEET TITLECHECKED:DRAWN BY:DATE:REVISIONSPROJECT NO.SHEET N0.XREF FILE:SCALE:E-mail: deb@richie-bray.com(310) 377-5868Richie-Bray, Inc.LANDSCAPE ARCHITECTURE904 Silver Spur Road #395Rolling Hills Estates, CA 90274FULL PROPERTY SURVEY,SETBACKS, DIST TONEIGHBORINGDWELLINGS & SCOPE OFWORKL-11/32" = 10'GRZYWACZRESIDENCE4 STORM HILL LANEROLLING HILLS, CA9024710-04-2021SCOPE OF WORK / PROJECT AREA - APPROX 36,352 SQFTPROPOSED: NEW POOL & POOL DECK, EXPANDED EXISTING PATIO,NEW VEGETABLE GARDEN, NEW BOCCE COURT, NEW FIRE PIT,NEW GARDEN PATHS, NEW OUTDOOR BBQ AREAAND 2 NEW WATER FEATURESEXISTING RESIDENCEPROPERTY LINEREGION: 14 / CLUSTER: 14177LOT 4 / P.M. 332-30-40APN 7570-024-01710-11-2021ROAD CENTER LINEBUILDING SETBACKHOA EASEMENT LINENET LOT COVERAGE AREA LINEDISTANCE TO NEIGHBORING DWELLINGS____________________________UTILITY POLESEXISTING DRIVEWAYEXISTING DRIVEWAYEXISTING DRIVEWAYEXISTING DRIVEWAYEXISTING DRIVEWAYSTORM RIDGE TRAIL10-20-202110-26-202110-27-2021DISTANCE TO CORRAL
DISTANCE TO CORRAL
DISTANC
E
T
O
C
O
R
R
A
L
DIS
T
A
N
C
E
F
R
O
M
P
L
TO
S
C
O
P
E
O
F
W
O
R
K
DISTANCE FROM PLTO SCOPE OF WORK476 FEET510 FEET523 FEET905 FEET556 FEET846 FEET605 FEET889 FEET507 FEET>
>>>>>>>>11-01-2021CITYRE-SUBMITTAL12.03.2112-03-2021185
SBD35'-0
"
20'-0
"50'-0"30'-0"1076
30'-0"20'-0"50'-0"30'-0"35'-0"10'-0
"10'-0"10'-0"10'-0"118'-8"
121'-5"
137'
-
9
"
PRESERVEEXISTING TREES
EXISTING TURF AREAREPLACE WITH LOW WATERCALIF NATIVE GRASS
PROJECT TITLESHEET TITLECHECKED:DRAWN BY:DATE:REVISIONSPROJECT NO.SHEET N0.XREF FILE:SCALE:E-mail: deb@richie-bray.com(310) 377-5868Richie-Bray, Inc.LANDSCAPE ARCHITECTURE904 Silver Spur Road #395Rolling Hills Estates, CA 90274BUILDING PADSCOVERAGEL-1.11/32" = 10'GRZYWACZRESIDENCE4 STORM HILL LANEROLLING HILLS, CA9024710-04-2021EXISTING RESIDENCEREGION: 14 / CLUSTER: 14177LOT 4 / P.M. 332-30-40APN 7570-024-01710-11-2021PAD 145,702 SQFTPAD COVER: 18.3%PAD 318,228 SQFTPAD COVER: 0%PAD 216,311 SQFTPAD COVER: 48.1%PAD 43869 SQFTPAD COVER: 16.7%PAD 58065 SQFTPAD COVER: 17.5%UTILITY POLESEXISTING DRIVEWAYEXISTING DRIVEWAYEXISTING DRIVEWAYEXISTING DRIVEWAYEXISTING DRIVEWAY10-20-2021ARENA / CORRALCORRALCORRAL10-26-202111-01-2021DIS
T
A
N
C
E
T
O
C
O
R
R
A
L
DISTANCE TO CORRAL
DISTANC
E
T
O
C
O
R
R
A
L
SCOPE OF WORK / PROJECT AREA -APPROX 36,352 SQFTPROPOSED: NEW POOL & POOLDECK, EXPANDED EXISTING PATIO,NEW VEGETABLE GARDEN, NEWBOCCE COURT, NEW FIRE PIT,NEW GARDEN PATHS, NEWOUTDOOR BBQ AREAAND 2 NEW WATER FEATURESCITYRE-SUBMITTAL12.03.2112-03-2021186
SBD35'-0
"
20'-0
"50'-0"30'-0"L-3AL-3BL-3BL-3
.1CL-3.1CL-3.1DL-3
.1D1076
30'-0"20'-0"50'-0"30'-0"35'-0"10'-0
"10'-0"10'-0"10'-0"118'-8"
121'-5"
137'
-
9
"L-3.3EL-3.3EL-3AL-3.3DPRESERVEEXISTING TREES
EXISTING TURF AREAREPLACE WITH LOW WATERCALIF NATIVE GRASS
PROJECT TITLESHEET TITLECHECKED:DRAWN BY:DATE:REVISIONSPROJECT NO.SHEET N0.XREF FILE:SCALE:E-mail: deb@richie-bray.com(310) 377-5868Richie-Bray, Inc.LANDSCAPE ARCHITECTURE904 Silver Spur Road #395Rolling Hills Estates, CA 90274L-1.21/32" = 10'GRZYWACZRESIDENCE4 STORM HILL LANEROLLING HILLS, CA9024710-04-2021EXISTING RESIDENCEREGION: 14 / CLUSTER: 14177LOT 4 / P.M. 332-30-40APN 7570-024-01710-11-2021PAD 145,702 SQFTPAD COVER: 18.3%PAD 318,228 SQFTPAD COVER: 0%PAD 216,311 SQFTPAD COVER: 48.1%PAD 43869 SQFTPAD COVER: 16.7%PAD 58065 SQFTPAD COVER: 17.5%UTILITY POLESEXISTING DRIVEWAYEXISTING DRIVEWAYEXISTING DRIVEWAYEXISTING DRIVEWAYEXISTING DRIVEWAYRESIDENTIAL BUILDING PA (NOT IN SETBACKS) ADDITIONAL BUILDING PADS (NOT IN SETBACKS)DISTURBED AREASNET LOT BOUNDARY SETBACK LINESCUT AREAS FOR GRADINGFILL AREAS FOR GRADINGSCOPE OF WORK - PROPOSED PROJECT AREABUILDING SETBACKHOA EASEMENTDIFFERENT COLOR MARKERS AS PERPLAN SUBMITTAL CHECKLIST - PG 6______________________________DIFFERENT COLORMARKERS AS PER PLANSUBMITTAL CHECKLISTPG 610-20-202110-26-202111-01-2021DIS
T
A
N
C
E
T
O
C
O
R
R
A
L
DISTANCE TO CORRAL
DISTANC
E
T
O
C
O
R
R
A
L L-2.2ALLCITYRE-SUBMITTAL12.03.2112-03-2021187
14'-0"14'-0"8'-0"10'-0"10'-0"36'-0"10'-0"8'-0"20'-0"32'-0"11'-4"6'-3"8'-0"12'-0"7'-4"24'
-0
"13'
-0
"14'
-0
"7'
-0
"
5'-0"2'-0"
6'-7"5'
-3
"
3'-4"
35'-
0
"
20'-
0
"
6'-
0
"18'-0"46'-0"
50'-0"
TW
1
0
6
9
.
9
FS
1
0
6
9
.
7
FS 1
0
7
0
FS
1
0
7
0
FS
1
0
6
9
.
9
TW
1
0
6
9
.
9L-3AL-3BL-3BL-3.1CL-3.1CL-3.1DL-3.1DFS
1
0
7
0
.
8
FS
1
0
7
1
.
8
FS
1
0
7
1
FS 1
0
7
0
FS
1
0
7
2
TW
1
0
7
3
.
7
TW
1
0
7
2
.
5
TW
1
0
7
1
.
5
BW
1
0
7
1
.
7
5
BW
1
0
6
9
.
8
BW
1
0
7
3
.
0
BW
1
7
0
0
.
8
FS
1
0
7
0
FS 1
0
7
0
FS
1
0
7
1
FS 1
0
7
1
TW
1
0
7
1
.
5
FS
1
0
7
0
.
8
TW
1
0
7
2
.
0
TW
1
0
7
2
.
5
1076
FS
1
0
6
8
.
2
10'-
0
"
118'-8"L-3.3EL-3.3EL-3AL-3.3DPRESERVEEXISTING TREES 20'-0"46'-0"10'-0"10'-0"FS
1
0
7
0
EXISTING TURF
A
R
E
A
REPLACE W
I
T
H
L
O
W
W
AT
E
R
CALIF NATI
V
E
G
RA
S
S
PROJECT TITLESHEET TITLECHECKED:DRAWN BY:DATE:REVISIONSPROJECT NO.SHEET N0.XREF FILE:SCALE:E-mail: deb@richie-bray.com(310) 377-5868Richie-Bray, Inc.LANDSCAPE ARCHITECTURE904 Silver Spur Road #395Rolling Hills Estates, CA 90274HARDSCAPE LAYOUTPLAN & MATERIALSL-2.11" = 10'GRZYWACZRESIDENCE4 STORM HILL LANEROLLING HILLS, CA9024707-13-2021EXISTING PLAYHOUSE WITH NEW FRONTPORCH BUILT IN BENCH AND 18" RAISEDPLANTERSPROPOSED DECOMPOSED GRANITE ORGRAVEL GARDEN PATHPROPOSED LOMPOC STEPPING STONEPATHS PLANTED BETWEEN STONES - TOMATCH EXISTINGEXISTING DINING TERRACERED BRICK AND PV STONEPROPOSED 15" RAISED FIRE PIT WITHLOMPOC STONE VENEER TO MATCHEXISTING & GATHERING SPACE WITHCRUSHED OYSTER SHELL SURFACEPROPOSED BOCCE COURT 12'X70'CRUSHED OYSTER SHELL SURFACEPROPOSED 8' REFLECTING POOL WITHFOUNTAINPRPOSED POOL WITH SPA AND BAJA SHELF20' X 46' - 920 SQFT SPABAJA SHELFPROPOSED BBQKITCHENDININGPROPOSED STONEPOOL DECK & COPINGTURFPROPOSED LOMPOC STEPPING STONEPATHS PLANTED BETWEEN STONESEXISTING TURFREDUCEDEXISTING GAZEBOEXISTING MEMORIAL GARDENEXISTING VIEW TERRACE08-11-2021PROPOSED FORMAL VEGGIE GARDEN WITH18" WALLED RAISED BEDS WITH LOMPOCSTONE VENEER TO MATCH EXISTING,CENTRAL WATER FEATURE & 4 - 30" CITRUSPOTS - CRUSHED OYSTER SHELL SURFACEEXISTING FENCEDININGPROPOSED POTTING BENCHPROPOSED POOL EQUIPMENT ANDEXISTING AC UNITS 5' ENCLOSURE -EXPANDED WOOD FENCED ENCLOSURE TOMATCH EXISTING - SEE PHOTO #11 PG L-1.1EXISTING ROSES AND ARCH09-10-2021PROPOSEDEXTENDED PATIO TO MATCHPROPOSEDEXTENDED PATIOTO MATCHPROPOSED STONE STEPS DOWN TO PATHLINE OF EXISTING PATIOHARDSCAPE KEY__________________________________LOMPOC FLAGSTONE SURFACEMORTAREDLOMPOC STEPPING STONESPLANTED BETWEEN STONES09-16-2021RED BRICK HERRINGBONE PATTERNTO MATCH EXISTINGEXPANDED DINING TERRACEHERRING BONE BRICK PATTERN TO MATCH09-29-202110-01-2021TURFEXISTINGRESIDENCEEXISTING GARAGEPROPOSED 20" GARDEN WALL WITHLOMPOC STONE VENEER TO MATCHEXISTINGLOMPOC FLAGSTONE FOR POOL DECK, PATIO BORDER, STEPPING STONES &PATHWAYS - TO MATCH EXISTING PV STONE SURFACESLOMPOC STONE FOR ALL NEW WALLS, WALL CAPS, RAISED VEGGIE BEDS ANDSTEPS - VERTICAL SURFACES TO MATCH EXISTING PV COLUMNS ON HOUSECRUSHED OYSTER SHELL SURFACE FOR BOCCE COURT, GATHERING AREAAROUND FIRE PIT AND AROUND RAISED VEGGIE BEDSNEW GATES AND EXPANDED PICKET FENCE AROUND MAIN PATIO TO MATCHEXISTINGEXPANDED MAIN PATIO SURFACE TO MATCH EXISTINGRED BRICK IN HERRING BONE PATTERNREGION: 14 / CLUSTER: 14177LOT 4 / P.M. 332-30-40APN 7570-024-017DG OR GRAVEL PATHS ON NORTH FACING SLOPE TOWARDS REAR OP PROPERTYL3.1A-CL3.1A-CL3.1A-CL3A-BL3A-BL-3A-CL3.2A-CSCOPE OF WORK
SCOPE OF WORKSCOPE OF WORKSCOPE
O
F
W
O
R
K POOL EQUIPMENTEXPANDED / FENCED10-08-2021L3.2A-C10-11-2021L-1.1PH #11DG OR GRAVEL PATHS ON NORTHFACING SLOPE TOWARDSREAR OP PROPERTYEXISTING CHIMNEYSEXISTING CHIMNEYSEXISTING DRIVEWAY10-20-2021L3.2photos10-26-202110-27-2021PROPOSED BIO-INFILTRATION SWALEBASIN & PLANTINGL-3.3D-E11-01-2021EXISTING PATIOPROPOSEDPROPOSEDPROPOSEDEXISTINGEXISTINGEXISTINGPROPOSEDPRESERVEEXISTING TREESPRESERVEEXISTING TREESPRESERVEEXISTING TREESPRESERVEEXISTING TREESPRESERVEEXISTING TREESPRESERVEEXISTING TREESPRESERVEEXISTING TREESPRESERVEEXISTING TREESPRESERVEEXISTING TREESPRESERVEEXISTING TREESPRESERVEEXISTING TREESPRESERVEEXISTING TREESPRESERVEEXISTING TREESL-3A-CCITYRE-SUBMITTAL12.03.2112-03-2021188
35'-
0
"
20'-
0
"50'-0"1076
10'-
0
"
118'-8"
PRESERVEEXISTING TREE
S
EXISTING T
U
R
F
AR
E
A
REPLACE WITH
L
O
W
W
A
T
E
R
CALIF NATIVE G
R
A
S
S
PROJECT TITLESHEET TITLECHECKED:DRAWN BY:DATE:REVISIONSPROJECT NO.SHEET N0.XREF FILE:SCALE:E-mail: deb@richie-bray.com(310) 377-5868Richie-Bray, Inc.LANDSCAPE ARCHITECTURE904 Silver Spur Road #395Rolling Hills Estates, CA 90274EXISTING CONDITIONSL-21" = 10'GRZYWACZRESIDENCE4 STORM HILL LANEROLLING HILLS, CA9024710-07-2021EXISTING PLAYHOUSEEXISTING DINING TERRACEEXISTING PATIOTURFTURFTURFEXISTING TURFREDUCEDEXISTING GAZEBOEXISTING MEMORIAL GARDENEXISTING VIEW TERRACEEXISTING FENCEEXISTING AC UNITSEXISTING ROSES AND ARCHLINE OF EXISTING PATIOTURFTURFEXISTINGRESIDENCEEXISTING GARAGEPHOTO # 01BREEZWAYPHOTO # 02PHOTO # 03PHOTO # 04PHOTO # 05PHOTO # 06PHOTO # 07PHOTO # 08PHOTO # 09PHOTO # 10PHOTO # 11PHOTO # 12PHOTO # 13PHOTO # 14SIDE LAWNMAIN BRICK PATIOBACK LAWN AND DINING PAVILIONBACK LAWNRESIDENCE AND LAWNSTAIRS TO TERRACEPLAY HOUSEPLAY HOUSEEDGE OF BACK TURF AREABACK LAWNFENCED REAR PATIOREAR PATIO - FRENCH DOORSVIEW FROM MAIN LIVING SPACEREGION: 14 / CLUSTER: 14177LOT 4 / P.M. 332-30-40APN 7570-024-017EXISTING HEDGEEXISTING HEDGEEXISTING TREESEXISTING TREESEXISTING TREESEXISTING TREESEXISTING TREESEXISTING TREESEXISTING TREESEXISTING TREESEXISTING TREESEXISTING TREESPHOTO # 15AC - FENCED ENCLOSUREFUTURE POOL ENCLOSURE#01#02#03#04#05#06#07#08#09#10#11#12#13#14#1510-11-2021EXISTING DRIVEWAY10-20-2021PHOTO # 16EXISTING RED BRICK TERRACEWITH PV GARDEN WALL#16#17PHOTO # 17PV COLUMNS & STEPPING STONESWITH RED BRICK GARDEN WALL#18PV & BRICK PATIOS @ GUEST HOUSEPHOTO # 1810-26-202111-01-2021SCOPE OF WORK / PROJECT AREA -APPROX 36,352 SQFTINCLUDES PROPOSED: NEW POOL &POOL DECK, EXPANDED EXISTINGPATIO,NEW VEGETABLE GARDEN, NEWBOCCE COURT, NEW FIRE PIT,NEW GARDEN PATHS, NEWOUTDOOR BBQ AREAAND 2 NEW WATER FEATURESCITYRE-SUBMITTAL12.03.2112-03-2021189
35'-
0
"
20'-
0
"
TW 1069.9
FS
1
0
6
9
.
7
FS
1
0
7
0
FS
1
0
7
0
FS 1
0
6
9
.
9
TW
1
0
6
9
.
9L-3AL-3BL-3BL-3.1CL-3.1CL-3.1DL-3.1DFS
1
0
7
0
.
8
FS
1
0
7
1
.
8
FS
1
0
7
1
FS
1
0
7
0
FS
1
0
7
2
TW
1
0
7
3
.
7
TW
1
0
7
2
.
5
TW
1
0
7
1
.
5
BW
1
0
7
1
.
7
5
BW
1
0
6
9
.
8
BW
1
0
7
3
.
0
BW
1
7
0
0
.
8
FS 1
0
7
0
FS
1
0
7
0
FS
1
0
7
1
FS
1
0
7
1
TW
1
0
7
1
.
5
FS
1
0
7
0
.
8
TW
1
0
7
2
.
0
TW
1
0
7
2
.
5
1076
FS
1
0
6
8
.
2
10'-
0
"L-3.3EL-3.3EL-3AL-3.3DPRESERVE
EXISTING T
R
E
E
S
FS 1070
EXISTING TURF
A
R
E
A
REPLACE W
I
T
H
LO
W
W
A
T
E
R
CALIF NATIVE
G
R
A
S
S
PROJECT TITLESHEET TITLECHECKED:DRAWN BY:DATE:REVISIONSPROJECT NO.SHEET N0.XREF FILE:SCALE:E-mail: deb@richie-bray.com(310) 377-5868Richie-Bray, Inc.LANDSCAPE ARCHITECTURE904 Silver Spur Road #395Rolling Hills Estates, CA 90274CONCEPTUALGRADING ANDDRAINAGE PLANL-2.21" = 10'GRZYWACZRESIDENCE4 STORM HILL LANEROLLING HILLS, CA9024710-08-2021POOL WITH SPA AND BAJA SHELF SPABAJA SHELFBBQKITCHENDININGEXISTING PATIOSTONE POOL DECK & COPINGTURFTURFTURFEXISTING TURFREDUCEDEXISTING GAZEBOEXISTING MEMORIAL GARDENEXISTING VIEW TERRACEEXISTING FENCEDININGEXTENEDED PATIO TO MATCHEXTENEDED PATIOTO MATCHTURFTURFEXISTING RESIDENCEEXISTING GARAGEREGION: 14 / CLUSTER: 14177LOT 4 / P.M. 332-30-40APN 7570-024-017SCOPE OF WORK
SCOPE OF WORKSCOPE OF WORKSCOPE OF WORK107010661070107010711071107210721073107310-08-202110-12-2021107410751076106910681067106510641063CUT AREAS:248 CUBIC YARDSTOTAL DISTURBEDAREA3438 SQFTFILL AREAS:248 CUBIC YARDSTOTAL DISTURBED AREA: 4761 SQFTCUT & FILL TOTALDISTURBED8199 SQFT2.7 NET LOT AREA1058105710561058+1055.251057105610591060106110621063106410651057GRADING__________DRAINAGE______________ SHEET FLOWAREA DRAINDRAIN PIPE FLOWDIRECTIONNEW CONTOURCOBBLE LINEDBIOFILTRATION SWALEWITH BIORETENTIONBASINNOTE:ALL SLOPES SHALL NOT BE STEEPER IN SLOPE THAN TWOHORIZONTAL TO ONE VERTICAL, OR EXCEED A VERTICALHEIGHT OF THIRTY FEET (30') BELOW OR ABOVE THENATURAL GRADE. SHALLOWER SLOPES ARE STRONGLYENCOURAGED. ALL SLOPES SHALL BE MARKED WITHGRADE. (MUNICIPAL CODE TITLE 17). CUT AND FILLMUST BE BALANCED ON SITE.EXISTING DRIVEWAY10-20-202110-26-202111-01-2021PROPOSEDPROPOSEDPROPOSEDPROPOSEDEXISTINGEXISTINGPROPOSEDPROPOSEDPROPOSEDEXISTINGPROPOSEDPROPOSEDPROPOSEDPROPOSEDPROPOSEDCITYRE-SUBMITTAL12.03.2112-03-2021190
TW 1069.9FS 1069.7FS 1070FS 1070FS 1069.9TW 1069.9L-3BL-3BFS 1070.8FS 1068.2L-3.3EFS 1070PROJECT TITLESHEET TITLECHECKED:DRAWN BY:DATE:REVISIONSPROJECT NO.SHEET N0.XREF FILE:SCALE:E-mail: deb@richie-bray.com(310) 377-5868Richie-Bray, Inc.LANDSCAPE ARCHITECTURE904 Silver Spur Road #395Rolling Hills Estates, CA 90274POOL DETAILS ANDENLARGEMENTSL-314" = 1'-0"GRZYWACZRESIDENCE4 STORM HILL LANEROLLING HILLS, CA9024710-05-2021REGION: 14 / CLUSTER: 14177LOT 4 / P.M. 332-30-40APN 7570-024-0171070.81070.01070.01069.91069.71069.71069.21068.71068.21063.02" LOMPOC FLAGSTONE COPINGPOOL WATER LINE TILE(TO BE SELECTED)SPA SEATING, ONE ROW TILE, HORIZONTALCONC. FILLING TO FORM BENCHSPA WALL AT WATER LEVELBAJA SHELFPOOL COVER VAULT WITHWATERLINE TILEREFLECTING POOL / WATER FEATURE WITHCENT5RAL FOUNTAIN ELEMENT10" HIGH LIMESTONE POOL SURROUNDLOMGSHADOW - PRODUCT #LS9275LOMPOC FLAGSTONEPATIO, PATH & POOL DECKTRENCH DRAINNATURAL BOULDER STEPSDG OR GRAVEL PATHEXISTING GRADEEXISTING GRADE2:1 SLOPE MAX >>2% SLOPE >>2% SLOPE >>8'-6"
18"18"
12"
3'-6"
16"10"RED BRICK BASKET WEAVE PATTERNTO MATCH EXISTINGRED BRICK BASKET WEAVE PATTERNEXISTING PATIO14" MINPOOL SPA36" DEEPBAJA SHELF12" DEEP10'-0"35'-0"1'-6"1'-0"46'-0"48'-0"9'-0"20'-0"
23'-0"
20'-0"
10'-0"10'-0"
12"18"6'-0"18"
STEP
STEP
3.5' DEEP8.5' DEEPPOOL WALLCOPING WITH 2" OVERHANGINSIDE POOL EDGEPOOL COVER VAULT2'-6"POOL WALLTRENCH DRAINEDGE OF HARDSCAPEEDGE OF HARDSCAPEEXISTING TURF AREAEXISTING TURF AREATURF AREAPLANTER AREAPLANTER AREAPLANTER AREAPLANTER AREAREFLECTING POOL / WATER FEATURE WITHCENTRAL FOUNTAIN ELEMENT10" HIGH LIMESTONE POOL SURROUNDLOMGSHADOW - PRODUCT #LS9275DG OR GRAVEL PATHNATURAL BOULDER STEPSSTEP A - SECTION - POOLSCALE: 1/4 = 1'- 0"CENTERLINECENTER WITH EXISTINGPATIO DOORSA - ENLARGEMENTSCALE: 1/4 = 1'- 0"B - SECTION - POOLSCALE: 1/4 = 1'- 0"18"18"
12"SPA WALL AT WATER LEVEL2" LOMPOC FLAGSTONE COPINGPOOL WATER LINE TILEOFFSET RUNNING BONDHORIZONTALSPA SEATING, ONE ROW TILE, HORIZONTALCONC. FILLING TO FORM BENCHBAJA SHELFLOMPOC FLAGSTONEPATIO, PATH & POOL DECK1070.0EXISTING GRADE4'-0"2'-9"1
2
"Drowning Prevention Safety Features - LA COUNTY CODEEffective January 1, 2018, Health and Safety Code Section 115922(LACBC 3109.4.4.2) requires new swimming pools or spas or remodeledswimming pools or spas at a private single-family home to be equippedwith at least 2 drowning prevention safety features.A.Removable mesh fencing that meets ASTM Standard F2286.B.A pool safety cover that meets ASTM Standard F1346.C.A pool alarm that, when placed in the pool, will sound upondetection of entrance into the water. The pool alarm shall meet ASTMStandard F2208.D.Other means of protection, if the degree of protection afforded isequivalent to the other devices specified above and has beenindependently verified by an approved testing laboratory as meetingstandards for the device established by ASTM or ASME.NOTE:AS PER COUNTY CODE ABOVE POOL WILL BE EQUIPPED WITH:1.A pool safety cover that meets ASTM Standard F1346.2.A pool alarm that, when placed in the pool, will sound upondetection of entrance into the water. The pool alarm shall meetASTM Standard F2208.20" GARDEN WALL WITH LOMPOC STONEVENEER TO MATCH EXISTING2" LOMPOC COPINGLOMPOC FLAGSTONEPATIO, PATH & POOL DECKLOMPOC FLAGSTONEPATIO, PATH & POOL DECK20" GARDEN WALL WITH LOMPOC STONEVENEER TO MATCH EXISTING1069.9 TW1'-8"9'-2"8'-0"46'-0"20'-0"9'-0"10'-0"19'-3"10-11-202110-12-202110-20-2021A - IMAGES - FOUNTAIN10-26-202110-27-2021PROPOSED GRADEPROPOSED GRADE11-01-2021PROPOSEDPROPOSEDPROPOSEDCITYRE-SUBMITTAL12.03.2112-03-2021191
L-3.1CL-3.1DL-3.1DFS 1071FS 1070FS 1072TW 1073.7TW 1072.5TW 1071.5BW 1071.75BW 1069.8BW 1073.0BW 1700.8FS 1070FS 1070FS 1071FS 1071TW 1071.5TW 1072.0TW 1072.51076 EXISTING TURF AREAREPLACE WITH LOW WATERCALIF NATIVE GRASS
1'-6"10'-0"9'-9"8"12'-0"7'-0"1'-3"
1'-8"
2'-10"2'-6"1'-6"5'-4"9'-0"9'-0"2'-0"1'-4"
34"2'-6"PROJECT TITLESHEET TITLECHECKED:DRAWN BY:DATE:REVISIONSPROJECT NO.SHEET N0.XREF FILE:SCALE:E-mail: deb@richie-bray.com(310) 377-5868Richie-Bray, Inc.LANDSCAPE ARCHITECTURE904 Silver Spur Road #395Rolling Hills Estates, CA 90274FIRE-PIT, VEGGIEGARDEN & BOCCECOURT DETAILS &ENLARGEMENTSL-3.114" = 1'-0"GRZYWACZRESIDENCE4 STORM HILL LANEROLLING HILLS, CA9024710-05-2021REGION: 14 / CLUSTER: 14177LOT 4 / P.M. 332-30-40APN 7570-024-017EXISTING GRADEC - SECTION - FIRE-PT / BOCCE / VEGGIE GARDENSCALE: 1/2 = 1'- 0"B - ENLARGEMENT - FIRE-PIT / BOCCE / VEGGIE GARDENSCALE: 1/4 = 1'- 0"EXISTING GRADE1070.01071.5 TW1071.5 TW1070.5 TS1071.01070.5 TS1072.01073.25 TW1073.7 TW34" LIMESTONE FOUNTAIN SET IN SHALLOW ROUNDREFLECTING POOL(GRAPHIC REPRESENTATION ONLY - SEE IMAGES - B)7" HIGH LIMESTONE POOL SURROUNDLONGSHADOW - PRODUCT #LS924315" FIRE-PIT SURROUND WITH LOMPOCSTONE VENEER TO MATCH EXISTINGNATURAL GAS FLAME20" GARDEN WALLWITH LOMPOC STONE VENEERTO MATCH EXISTINGEXISTING GARDEN WALLWITH PV STONE VENEERFIRE-PIT GATHERING SPACEWITH CRUSHED OYSTER SHELL SURFACETO MATCH BOCCE COURT BOCCE COURT 12'X70'CRUSHED OYSTER SHELL SURFACECONCRETE STEPSWITH LOMPOC STONE VENEER12" GARDEN WALLWITH LOMPOC STONE VENEERTO MATCH EXISTING COLUMNS18" HIGH RAISED VEGGIE BEDSWITH LOMPOC STONE VENEERTO MATCH EXISTING28" ROUND CITRUS POT (TO BE SELECTED BY OWNER)4 TOTAL18" GARDEN WALLWITH LOMPOC STONE VENEERTO MATCH EXISTING COLUMNSCRUSHED OYSTER SHELL SURFACETO MATCH BOCCE COURTLIMESTONE FOUNTAIN (TO BE SELECTED BY OWNER)SET IN SHALLOW ROUND REFLECTING POOL7" HIGH LIMESTONE POOL SURROUNDLONGSHADOW - PRODUCT #LS924318" HIGH RAISED VEGGIE BEDSWITH LOMPOC STONE VENEERTO MATCH EXISTING28" ROUND CITRUS POT (TO BE SELECTED BY OWNER)4 TOTAL BOCCE COURT 12'X70'CRUSHED OYSTER SHELL SURFACECONCRETE STEPSWITH LOMPOC STONE VENEER12" GARDEN WALLWITH LOMPOC STONE VENEERTO MATCH EXISTING18" GARDEN WALLWITH LOMPOC STONE VENEERTO MATCH EXISTING15" FIRE-PIT SURROUND WITH LOMPOCSTONE VENEER TO MATCH EXISTING &NATURAL GAS FLAME20" GARDEN WALLWITH LOMPOC STONE VENEERTO MATCH EXISTINGLOMPOC STEPPING STONE PATHSPLANTED BETWEEN STONES - TO MATCHEXISTINGFIRE-PIT GATHERING SPACEWITH CRUSHED OYSTER SHELL SURFACETO MATCH BOCCE COURTEXISTING TURF AREALOMPOC FLAGSTONEPATHD - SECTION - VEGGIE GARDENSCALE: 1/2 = 1'- 0"34" LIMESTONE FOUNTAINSET IN SHALLOW ROUND REFLECTING POOLGRAPHIC REPRESENTATION ONLY - SEE IMAGES - B)7" HIGH LIMESTONE POOL SURROUNDLONGSHADOW - PRODUCT #LS924318" HIGH RAISED VEGGIE BEDSWITH LOMPOC STONE VENEERTO MATCH EXISTING COLUMNSCRUSHED OYSTER SHELL SURFACETO MATCH BOCCE COURTLOMPOC FLAGSTONEPATH23'-10"
2'-0"5'-4"2'-0"5'-4"2'-0"5'-4"
12"
12"8"70'-0"12'-0"
7'-0"
16"4'-0"4'-0"8"
12"27'-10"14'-7"
12"
4'-0"
5'-4"4'-0"1070.01070.01071.5 TW1071.5 TW1071.5 TWLOMPOC STEPPING STONESPLANTED IN BETWEENSTEPSTEPSTEPSTEPSTEPSTEP50'-0"EXISTING GRADE10-11-202110-12-20211072.510-20-2021B - IMAGES - FOUNTAIN10-26-2021PROPOSED GRADEEXISTINGPROPOSEDPROPOSEDPROPOSEDPROPOSEDPROPOSEDCITYRE-SUBMITTAL12.03.2112-03-2021192
12'-0"12'-0"3'-1"L-3AFS
1
0
7
0
.
8
FS
1
0
7
1
.
8
FS
1
0
7
0
.
8
PROJECT TITLESHEET TITLECHECKED:DRAWN BY:DATE:REVISIONSPROJECT NO.SHEET N0.XREF FILE:SCALE:E-mail: deb@richie-bray.com(310) 377-5868Richie-Bray, Inc.LANDSCAPE ARCHITECTURE904 Silver Spur Road #395Rolling Hills Estates, CA 90274BBQ AREA DETAILSAND ENLARGEMENTSL-3.214" = 1'-0"GRZYWACZRESIDENCE4 STORM HILL LANEROLLING HILLS, CA9024710-05-2021REGION: 14 / CLUSTER: 14177LOT 4 / P.M. 332-30-40APN 7570-024-01744'-11"91'-0"TURF AREAA - DETAIL - BBQ ISLAND & COUNTERSCALE: 1" = 1'- 0"C - ENLARGEMENT - BBQ AREA AND PATIOSCALE: 1/4 = 1'- 0"8'-0"6'-3"32'-0"3'-10"5'-0"2'-6"12'-0"2'-0"5'-0"7'-4"3'-5"4'-1"4'-6"26'-4"14'-0"11'-2"STEP
STEP
17'-11"12"12"6'-0"B - DETAIL - SINK ISLAND & COUNTERSCALE: 1" = 1'- 0"C - DETAIL - BBQSCALE: 1" = 1'- 0"EXISTING PATIOEXTENDED PATIO TO MATCH EXISTINGLINE OF EXISTING PATIOEXPANDED DINING TERRACEHERRING BONE BRICK PATTERN AND TOMATCH EXISTINGEXTENDED PATIO TO MATCH EXISTINGBBQKITCHENEXPANDED BBQ PATIOHERRING BONE BRICK PATTERN TO MATCHEXISTINGLINE OF EXISTING PATIOEXISTING ROOF-LINE/EVEEXISTING PATIOLINE OF EXISTING PATIOLOMPOC FLAGSTONE PATH & POOL DECKTO MATCH EXISTINGBBQ & SINK ISLANDS WITH LOMPOC STONEVENEER TO MATCH EXISTING COLUMNSNATURAL GAS 56" BUILT-IN BBQ GRILL\ALFRESCO ALXE-56BFG42" ACCESS/UTILITY DOORALFRESCONATURAL GAS WARMING DRAWERS (2)DCS WD130-SSOD (71142)GRANITE COUNTERTOP(COLOR TO BE SELECTED)18" STAINLESS STEEL SINKAND FAUCETGFI OUTLET FOR ALL APPLIANCESGFI OUTLETS FORALL APPLIANCES24" ACCESS/UTILITY DOORALFRESCO18" DROP IN ICE BIN COOLERLYNK SEDONA - LDC1824" BUILT-IN MINI FRIDGEU-LINE - UORE124-SS31ASEWER CONNECTED DRAINSFOR ALL APPLIANCESEXISTING PICKET FENCENEW GATE TO MATCH EXISTINGNEW GATE TO MATCH EXISTINGNEW GATE TO MATCH EXISTINGNEW PICKET FENCE TO MATCH EXISTINGNEW PICKET FENCE TOMATCH EXISTINGNEW GATE TO MATCH EXISTING1071.810-11-202115" PAPER TOWEL HOLDERALFRESCO - AXE-TH20" DUAL TRASH RECYCLING BINALFRESCO - AXE-TC2D-SC4-TIER STORAGE DRAWERSALFRESCO ALXE-3DR-SCNATURAL GAS 56" BUILT-IN BBQ GRILL\ALFRESCO ALXE-56BFG10-21-2021EXISTING BRICK & LOMPOCM (pv stone) CONNECTIONSTHROUGHOUT PROPERTYEXISTING DINING TERRACERED BRICK AND PV STONEEXISTING DINING TERRACERED BRICK AND PV STONEPATH T0 EXISTING DININGTERRACE RED BRICKEXISTING BRICK GARDEN WALLWITH PV COLUMNS ANDSTEPPING STONESEXISTING PV PATIO AND REDBRICK PATIOS @ GUEST HOUSE10-26-2021C - IMAGES - PV STONE & BRICKCITYRE-SUBMITTAL12.03.2112-03-2021193
FS
1
0
6
8
.
2 L-3.3EL-3.3EL-3AL-3.3DPROJECT TITLESHEET TITLECHECKED:DRAWN BY:DATE:REVISIONSPROJECT NO.SHEET N0.XREF FILE:SCALE:E-mail: deb@richie-bray.com(310) 377-5868Richie-Bray, Inc.LANDSCAPE ARCHITECTURE904 Silver Spur Road #395Rolling Hills Estates, CA 90274COBBLE LINEDBIO-INFILTRATIONBASIN & SWALEL-3.314" = 1'-0"GRZYWACZRESIDENCE4 STORM HILL LANEROLLING HILLS, CA9024710-29-2021REGION: 14 / CLUSTER: 14177LOT 4 / P.M. 332-30-40APN 7570-024-017SCALE: 1/2 = 1'- 0"E - COBBLE LINED BIO-INFILTRATION BASINSCALE: 1/2 = 1'- 0"BOULDERS2.75' DEEP COBBLE LINEDBIO-INFILTRATION BASIN APPROX3500 GALLON CAPACITY1070.010581071.5 TWLOWER DG PATHEXISTING GRADE105610571058105810571056+1055.251057D - BI0-INFILTRATION BASIN & SWALEDRAIN PIPE FROMUPPER PATIO FLOWDIRECTION1059106010611062106310641065SCALE: 1/4 = 1'- 0"SHEET FLOW TO SWALESHEET FLOW TO SWALE4" MIN. SAND AND GRAVEL FOR CLAY SOILSLESS THAN 4" FOR WELL DRAINED SOILSSURFACE RUNOFF FROM ADJACENTLANDSCAPE AND HARDSCAPE AREASROCK AND BOULDERS - SEESIZE LEGEND ABOVENATIVE SOILFINISH GRADE / MULCH1' MAX.WEED BARRIER FABRIC, ORGANIC,NON-WOVEN GEOTEXTILE FABRICPER MANUFACTURERSSPECIFICATIONSVARIES - SEE PLANCOBBLE LINED VEGITATED BIO-INFILTRATION SWALESCALE: NTS61234523456511058BIO-INFILTRATION PLANTINGS1055.251054UPPER DG PATH10661069.71069.91068.2UPPER LAWNGARDEN WALLDSHEET FLOW TO BASIN& SWALEEXISTING GRADEPROPOSED GRADE2:1
SLOPE
MAX
>>
<
<
2
:
1
S
LO
P
E
MAX<<2:1 SLOPE MAX11-01-2021 BI0-INFILTRATION BASIN & SWALE IMAGESCITYRE-SUBMITTAL12.03.2112-03-2021194
35'-
0
"
20'-
0
"
TW
1
0
6
9
.
9
FS
1
0
6
9
.
7
FS 1
0
7
0
FS
1
0
7
0
FS
1
0
6
9
.
9
TW
1
0
6
9
.
9L-3AL-3BL-3BL-3.1CL-3.1CL-3.1DL-3.1DFS
1
0
7
0
.
8
FS
1
0
7
1
.
8
FS
1
0
7
1
FS 1
0
7
0
FS
1
0
7
2
TW
1
0
7
3
.
7
TW
1
0
7
2
.
5
TW
1
0
7
1
.
5
BW
1
0
7
1
.
7
5
BW
1
0
6
9
.
8
BW
1
0
7
3
.
0
BW
1
7
0
0
.
8
FS
1
0
7
0
FS 1
0
7
0
FS
1
0
7
1
FS 1
0
7
1
TW
1
0
7
1
.
5
FS
1
0
7
0
.
8
TW
1
0
7
2
.
0
TW
1
0
7
2
.
5
1076
FS
1
0
6
8
.
2
10'-
0
"
118'-8"L-3.3EL-3.3EL-3AL-3.3DPRESERVEEXISTING TREES
FS
1
0
7
0
EXISTING TURF
A
R
E
A
REPLACE W
I
T
H
L
O
W
W
AT
E
R
CALIF NATI
V
E
G
RA
S
S
PROJECT TITLESHEET TITLECHECKED:DRAWN BY:DATE:REVISIONSPROJECT NO.SHEET N0.XREF FILE:SCALE:E-mail: deb@richie-bray.com(310) 377-5868Richie-Bray, Inc.LANDSCAPE ARCHITECTURE904 Silver Spur Road #395Rolling Hills Estates, CA 90274CONCEPTUALLANDSCAPE AREASLP-11" = 10'GRZYWACZRESIDENCE4 STORM HILL LANEROLLING HILLS, CA9024707-13-2021EXISTING PLAYHOUSE WITH NEW FRONTPORCH BUILT IN BENCH AND 18" RAISEDPLANTERSDECOMPOSED GRANITE OR GRAVELGARDEN PATHLOMPOC STEPPING STONE PATHSPLANTED BETWEEN STONES - TO MATCHEXISTINGEXISTING DINING TERRACERED BRICK & PV STONE15" RAISED FIRE PIT WITH LOMPOC STONEVENEER TO MATCH EXISTING & GATHERINGSPACE WITH CRUSHED OYSTER SHELLSURFACE BOCCE COURT 12'X70'CRUSHED OYSTER SHELL SURFACE8' REFLECTING POOL WITH FOUNTAINPOOL WITH SPA AND BAJA SHELF SPABAJA SHELFBBQKITCHENDININGEXISTING PATIOSTONE POOL DECK & COPINGLOMPOC STEPPING STONE PATHSPLANTED BETWEEN STONESEXISTING TURFREDUCEDEXISTING GAZEBOEXISTING MEMORIAL GARDENEXISTING VIEW TERRACE08-11-2021FORMAL VEGGIE GARDEN WITH 18"WALLED RAISED BEDS WITH LOMPOCSTONE VENEER TO MATCH EXISTING,CENTRAL WATER FEATURE & 4 - 30" CITRUSPOTS - CRUSHED OYSTER SHELL SURFACEEXISTING FENCEDININGPOOL EQUIPMENT AND EXISTING AC UNITSENCLOSURE - EXPANDEDWOOD FENCED ENCLOSURE TO MATCHEXISTING - SEE PHOTO #11EXISTING ROSES AND ARCH09-10-2021EXTENEDED PATIO TO MATCHEXTENEDED PATIOTO MATCHSTONE STEPS DOWN TO PATHLINE OF EXISTING PATIOHARDSCAPE KEY__________________________________LOMPOC FLAGSTONE SURFACEMORTAREDLOMPOC STEPPING STONESPLANTED BETWEEN STONES09-16-2021RED BRICK HERRINGBONE PATTERNTO MATCH EXISTINGEXPANDED DINING TERRACEHERRING BONE BRICK PATTERN ANDLOMPOC BORDER TO MATCH OTHEREXISTING ELEMENTS ON PROPERTY09-29-202110-01-2021L-2AL-2AL-2BL-2BEXISTING RESIDENCEEXISTING GARAGE20" GARDEN WALL WITH LOMPOC STONEVENEER TO MATCH EXISTINGL-3CL-3CL-3DTURFL-3DREGION: 14 / CLUSTER: 14177LOT 4 / P.M. 332-30-40APN 7570-024-017L3.1A-CL3.1A-CL3.1A-CL3A-BL3A-BL-3A-CL3.2A-CSCOPE OF WORK
SCOPE OF WORKSCOPE OF WORKSCOPE
O
F
W
O
R
K POOL EQUIPMENTEXPANDED / FENCED10-08-2021L3.2A-C10-11-2021L1.1PH #11EXISTING TURF AREAREPLACE WITH LOW WATERCALIF NATIVE GRASSPLANTERAREAPLANTERAREAPLANTERAREAPROPOSEDPLANTERAREATO REDUCEEXISTINGTURFPLANTING PLAN NOTE:·ALL LANDSCAPING WITHIN THE CITYRIGHT-OF-WAY SHALL BEMAINTAINED TO NOT EXCEED 30INCHES IN HEIGHT.·THE LANDSCAPE AREA, EXCEPT THOSEPORTIONS OF THE LANDSCAPE AREAPLANTED IN TURF, SHALL BECOVERED WITH MULCH MATERIALTO AN AVERAGE THICKNESS OF ATLEAST 3" THROUGHOUT. IN AREASWITH GROUNDCOVERS PLANTEDFROM FLATS, MULCH SHALL BEINSTALLED TO AN AVERAGETHICKNESS OF 1.5". ADDITIONALMULCH MATERIAL SHALL BE ADDEDFROM TIME TO TIME AS NECESSARY INORDER TO MAINTAIN THE REQUIREDDEPTH OF MULCH.ROOT BARRIERS REQUIREDFOR STREET TREES AND ALLTREES LOCATED WITHIN5-FEET OF HARDSCAPE.ADDITIONAL NOTES:PROVIDE A 3-INCH LAYEROF MULCH IN ALLPLANTING AREASLANDSCAPE ANDIRRIGATION SHALL MEETALL MWELO ORDINANCEREQUIREMENTS / CRITERIAEXISTING DRIVEWAY10-20-202110-26-2021L3.2photosL3.2photosBIO-INFILTRATION PLANTINGL-3.3D-EPRESERVEEXISTING TREESPRESERVEEXISTING TREESPRESERVEEXISTING TREESPRESERVEEXISTING TREESPRESERVEEXISTING TREESPRESERVEEXISTING TREESPRESERVEEXISTING TREESPRESERVEEXISTING TREESPRESERVEEXISTING TREESPRESERVEEXISTING TREESPRESERVEEXISTING TREESPRESERVEEXISTING TREESPOTTING BENCHEXISTINGTURF AREAREPLACEWITH LOWWATER CALIFNATIVEGRASSEXISTINGTURF AREAREPLACEWITH LOWWATER CALIFNATIVEGRASSPROPOSEDMEADOW AREATO REDUCEEXISTINGTURFPROPOSEDPLANTERAREATO REDUCEEXISTINGTURFPROPOSEDPLANTERAREATO REDUCEEXISTINGTURFPROPOSEDPLANTERAREATO REDUCEEXISTINGTURFPROPOSED PLANTERAREATO REDUCE EXISTINGTURFPROPOSEDPLANTERAREATO REDUCEEXISTINGTURFPROPOSEDPLANTERAREATO REDUCEEXISTINGTURFPROPOSEDMEADOW AREATO REDUCEEXISTINGTURFPROPOSEDMEADOW AREATO REDUCEEXISTINGTURFPROPOSEDMEADOW AREATO REDUCEEXISTINGTURFPROPOSEDMEADOW AREATO REDUCEEXISTINGTURFPROPOSEDMEADOW AREATO REDUCEEXISTINGTURFEXISTING TURF AREAREPLACE WITH LOW WATERCALIF NATIVE GRASSCITYRE-SUBMITTAL01.12.2212-03-2021DELTA BLUE GRASS COMP - CA NATIVE MOW FREE MIX- 9672 SQFT - LOW/MED WATER USE01-04-2022COMMON YARROWTHYMEDYMONIA01-12-2022EXISTING TURF AREAREPLACE WITH LOW WATERCALIF NATIVE GRASSLOW WATERUSE GROUNDCOVERAREACHILDREN'S EDIBLE GARDENMOWED4858 SQ FTNOTMOWED4814 SQFTSUSTAINABLE CALIFORNIA MEADOW MIX - 2421 SQFT - LOWSUSTAINABLE CALIFORNIA FRIENDLY PLANTINGS - 9885 SQFT - LOWGROUND COVER AREAS - 2067 SQFT - LOWCOMMON YARROW BLUE GRAMA GRASSDOUGLAS IRISNODDING NEEDLE GRASSCALIF POPPYPURPLE NEEDLE GRASSGIKIACOAST RANGE MELICBLUE EYED GRASS MINIATURE LUPINFOOTHILL PENSTEMON MOUNTAIN GARLANDWESTERN COLUMBINE BABY BLUE EYESCALIFORNIA POPPY OWLS CLOVERCALIFORNIA ASTERCLARKIALAVENDER (MULTI VAR) LEMONADE BERRYCEANOTHUSROSEMARYMONKEY FLOWER CANYON PRINCE GRASSDEER GRASSBUCKWHEATWESTRINGIABUSH LUPINBACCHARISTAGETESARTEMISIAELDERBERRYSALVIA (MULTI VAR) GOOSEBERRYMATILIJA POPPY BUSH SUNFLOWEREDIBLE GARDENS - 894 SQFTLOW WATERUSE GROUNDCOVERAREA195
35'-
0
"
20'-
0
"
TW
1
0
6
9
.
9
FS
1
0
6
9
.
7
FS 1
0
7
0
FS
1
0
7
0
FS
1
0
6
9
.
9
TW
1
0
6
9
.
9L-3AL-3BL-3BL-3.1CL-3.1CL-3.1DL-3.1DFS
1
0
7
0
.
8
FS
1
0
7
1
.
8
FS
1
0
7
1
FS 1
0
7
0
FS
1
0
7
2
TW
1
0
7
3
.
7
TW
1
0
7
2
.
5
TW
1
0
7
1
.
5
BW
1
0
7
1
.
7
5
BW
1
0
6
9
.
8
BW
1
0
7
3
.
0
BW
1
7
0
0
.
8
FS
1
0
7
0
FS 1
0
7
0
FS
1
0
7
1
FS 1
0
7
1
TW
1
0
7
1
.
5
FS
1
0
7
0
.
8
TW
1
0
7
2
.
0
TW
1
0
7
2
.
5
1076
FS
1
0
6
8
.
2
10'-
0
"
118'-8"L-3.3EL-3.3EL-3AL-3.3DPRESERVEEXISTING TREES
FS
1
0
7
0
EXISTING TURF
A
R
E
A
REPLACE W
I
T
H
L
O
W
W
AT
E
R
CALIF NATI
V
E
G
RA
S
S
PROJECT TITLESHEET TITLECHECKED:DRAWN BY:DATE:REVISIONSPROJECT NO.SHEET N0.XREF FILE:SCALE:E-mail: deb@richie-bray.com(310) 377-5868Richie-Bray, Inc.LANDSCAPE ARCHITECTURE904 Silver Spur Road #395Rolling Hills Estates, CA 90274HYDROZONE PLANLP-21" = 10'GRZYWACZRESIDENCE4 STORM HILL LANEROLLING HILLS, CA9024701-04-2022POOL WITH SPA AND BAJA SHELF SPABAJA SHELFBBQKITCHENDININGEXISTING PATIOSTONE POOL DECK & COPINGEXISTING TURFREDUCEDEXISTING GAZEBOEXISTING MEMORIAL GARDENEXISTING VIEW TERRACEEXISTING FENCEDININGEXTENEDED PATIO TO MATCHEXTENEDED PATIOTO MATCHLINE OF EXISTING PATIOHARDSCAPE KEY__________________________________LOMPOC FLAGSTONE SURFACEMORTAREDLOMPOC STEPPING STONESPLANTED BETWEEN STONESRED BRICK HERRINGBONE PATTERNTO MATCH EXISTINGEXPANDED DINING TERRACEHERRING BONE BRICK PATTERN ANDLOMPOC BORDER TO MATCH OTHEREXISTING ELEMENTS ON PROPERTYL-2AL-2AL-2BL-2BEXISTING RESIDENCEEXISTING GARAGEL-3CL-3CL-3DTURFL-3DREGION: 14 / CLUSTER: 14177LOT 4 / P.M. 332-30-40APN 7570-024-017L3.2A-CSCOPE OF WORK
SCOPE OF WORKSCOPE OF WORKSCOPE
O
F
W
O
R
K POOL EQUIPMENTEXPANDED / FENCEDL3.2A-CEXISTING TURF AREAREPLACE WITH LOW WATERCALIF NATIVE GRASSPLANTERAREAPLANTERAREAPLANTERAREAPROPOSEDPLANTERAREATO REDUCEEXISTINGTURFPLANTING PLAN NOTE:·ALL LANDSCAPING WITHIN THE CITYRIGHT-OF-WAY SHALL BEMAINTAINED TO NOT EXCEED 30INCHES IN HEIGHT.·THE LANDSCAPE AREA, EXCEPT THOSEPORTIONS OF THE LANDSCAPE AREAPLANTED IN TURF, SHALL BECOVERED WITH MULCH MATERIALTO AN AVERAGE THICKNESS OF ATLEAST 3" THROUGHOUT. IN AREASWITH GROUNDCOVERS PLANTEDFROM FLATS, MULCH SHALL BEINSTALLED TO AN AVERAGETHICKNESS OF 1.5". ADDITIONALMULCH MATERIAL SHALL BE ADDEDFROM TIME TO TIME AS NECESSARY INORDER TO MAINTAIN THE REQUIREDDEPTH OF MULCH.ROOT BARRIERS REQUIREDFOR STREET TREES AND ALLTREES LOCATED WITHIN5-FEET OF HARDSCAPE.ADDITIONAL NOTES:PROVIDE A 3-INCH LAYEROF MULCH IN ALLPLANTING AREASLANDSCAPE ANDIRRIGATION SHALL MEETALL MWELO ORDINANCEREQUIREMENTS / CRITERIAEXISTING DRIVEWAYL3.2photosPRESERVEEXISTING TREESPRESERVEEXISTING TREESPRESERVEEXISTING TREESPRESERVEEXISTING TREESPRESERVEEXISTING TREESPRESERVEEXISTING TREESPRESERVEEXISTING TREESPRESERVEEXISTING TREESPRESERVEEXISTING TREESPRESERVEEXISTING TREESPRESERVEEXISTING TREESPRESERVEEXISTING TREESPOTTING BENCHEXISTINGTURF AREAREPLACEWITH LOWWATER CALIFNATIVEGRASSEXISTINGTURF AREAREPLACEWITH LOWWATER CALIFNATIVEGRASSPROPOSEDMEADOW AREATO REDUCEEXISTINGTURFPROPOSEDPLANTERAREATO REDUCEEXISTINGTURFPROPOSEDPLANTERAREATO REDUCEEXISTINGTURFPROPOSEDPLANTERAREATO REDUCEEXISTINGTURFPROPOSED PLANTERAREATO REDUCE EXISTINGTURFPROPOSEDPLANTERAREATO REDUCEEXISTINGTURFPROPOSEDPLANTERAREATO REDUCEEXISTINGTURFPROPOSEDMEADOW AREATO REDUCEEXISTINGTURFPROPOSEDMEADOW AREATO REDUCEEXISTINGTURFPROPOSEDMEADOW AREATO REDUCEEXISTINGTURFPROPOSEDMEADOW AREATO REDUCEEXISTINGTURFEXISTING TURF AREAREPLACE WITH LOW WATERCALIF NATIVE GRASSCITYRE-SUBMITTAL01.12.22SUSTAINABLE CALIFORNIA MEADOW MIX - 2421 SQFT - LOWSUSTAINABLE CALIFORNIA FRIENDLY PLANTINGS - 9885 SQFT - LOWDELTA BLUE GRASS COMP - CA NATIVE MOW FREE MIX- 9672 SQFT - LOW/MEDCOMMON YARROW BLUE GRAMA GRASSDOUGLAS IRISNODDING NEEDLE GRASSCALIF POPPYPURPLE NEEDLE GRASSGIKIACOAST RANGE MELICBLUE EYED GRASS MINIATURE LUPINFOOTHILL PENSTEMON MOUNTAIN GARLANDWESTERN COLUMBINE BABY BLUE EYESCALIFORNIA POPPY OWLS CLOVERCALIFORNIA ASTERCLARKIALAVENDER (MULTI VAR) LEMONADE BERRYCEANOTHUSROSEMARYMONKEY FLOWER CANYON PRINCE GRASSDEER GRASSBUCKWHEATWESTRINGIABUSH LUPINBACCHARISTAGETESARTEMISIAELDERBERRYSALVIA (MULTI VAR) GOOSEBERRYMATILIJA POPPY BUSH SUNFLOWERMOWED4858 SQ FTNOTMOWED4814 SQFTGROUND COVER AREAS - 2067 SQFT - LOWCOMMON YARROWTHYMEDYMONIAEDIBLE GARDENS - 894 SQFTEXISTING TURF AREAREPLACE WITH LOW WATERCALIF NATIVE GRASSEXISTINGTURF AREAREPLACEWITH LOWWATER CALIFNATIVEGRASSEXISTINGTURF AREAREPLACEWITH LOWWATER CALIFNATIVEGRASSLOW WATERUSE GROUNDCOVERAREALOW WATERUSE GROUNDCOVERAREA01-12-2022196
City of Rolling Hills 2 PORTUGUESE BEND ROAD ROLLING HILLS, CA 90274
TITLE VICINITY MAP CASE NO. Zoning Case No. 21-13
Site Plan Review
OWNER Grzywacz
ADDRESS
4 Storm Hill Lane, Rolling Hills 90274
SITE
1,000’
197
Agenda Item No.: 12.A
Mtg. Date: 02/28/2022
TO:HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM:ASHFORD BALL, SENIOR MANAGEMENT ANALYST
THRU:ELAINE JENG P.E., CITY MANAGER
SUBJECT:APPROVE EMERGENCY INFORMATION SYSTEM (RESIDENT
DATABASE FOR EMERGENCY NOTIFICATION) AND COMMUNITY
TRADING POST DEPLOYMENT PLAN.
DATE:February 28, 2022
BACKGROUND:
On January 2021, the City Council engaged the services of Jimenez Consulting Solutions LLC
(Jimenez) as the City's technology consultant to create a database that can be easily
maintained by the Block Captains and can export data effortlessly to the e-notify and Alert
Southbay platforms. Jimenez Consulting utilized a more simplistic yet robust approach that
met the city’s needs for customized software. Formally, called the Emergency Information
System (EIS), the final version of the system is currently available and on the City's website.
Before deploying a campaign to have residents enter data into the EIS, the beta product was
demonstrated at the July 12, 2021 City Council meeting.
At the 2020 City Council Strategic Planning Workshop, then Councilmember Jim Black
expressed the desire to allow residents to post classified ads in the City's Blue Newsletter. Ads
in the Blue Newsletter would require a dedicated staff to manage posting because the Blue
Newsletter is a paper publication. Instead of using the Blue Newsletter, Jimenez Consulting
created a Trading Post on the City's website where residents are allowed to post items to give
or to trade exclusively to other residents in the community. The Trading Post would only be
available to residents and would use the same login required for the EIS. Residents can add
photos, item description, contact information, and pricing, if appropriate for the trade. The City
acts as the administrator of the Trading Post and has full privileges. The Trading Post feature
was also demonstrated at the July 12, 2021 City Council meeting.
At the July 12, 2021 City Council meeting Councilmember Jeff Pieper, requested staff to add a
198
consent section, to inform residents the usage of the collected data, and access to the
collected data. After Jimenez Consulting implemented the additions to the system, city staff
and Lead Block Captain Arlene Honbo conducted five Beta Tests. These tests were performed
with a small group of Block Captains who volunteered to conduct the testing. Testing of the
system included "test driving" the mobile version, and the desktop version. The participants of
the beta test made suggestions for possible changes. City staff and Arlene had several
meetings to make updates on: security, efficacy, practicality, visual management, and others
with Jimenez Consulting's assistance. The final system is presented today.
DISCUSSION:
The EIS will be managed by city staff. The data input ideally would be done by residents with
the encouragement and assistance of the Block Captains. For example, if a resident moves
out of the City, the Block Captain can either inform city staff to delete the entry and the Block
Captains can logon to the system and delete the entry. Residents are restricted to see their
information only. Block Captains are restricted to see information of other Block Captains and
residents within their own ZONE(s). Limited and designated city staff will access to the system
with full admin privileges.
The deployment plan to roll out the EIS and Trading Post will encompass the following:
Blue Newsletter information piece on the EIS and Trading Post.
Follow up Blue Newsletter announcement of the deployment of EIS and Trading Post.
Invite residents to register at City Hall in April and May 2022 between 4pm-5pm, on
Tuesdays. Residents can either call-in to the city and get registered over the phone
providing their information to staff or come in-person at City Hall and staff can assist with
registration.
Hold training sessions on EIS and Trading Post for Block Captains at City Hall, as
needed.
Import data from EIS to the Alert Southbay and E-Notify.
Conduct citywide notification drill using the Alert Southbay and E-Notify platforms.
City staff is recommending that Council approve deployment plan for the EIS and the Trading
Post.
FISCAL IMPACT:
City Council approved an agreement to continue engaging Jimenez for another year ending
January 1, 2023 on September 13, 2021 for $11,375 to provide as-needed maintenance
service for the EIS and the Trading Post.
RECOMMENDATION:
Approve deployment plan.
ATTACHMENTS:
199
TradingPostScreenShot.pdf
ResidentPortal_Login_ScreenShot.pdf
Emergency_Information_System_Screen_Shot.pdf
200
7/8/2021 Rolling Hills, CA
https://www.rolling-hills.org/residents/portal/ad_listing.php 1/3
Emergency Information System Trading Post LogoutChange Password
Trading Post - Ad Listing
Trading Post Ad Listing
Search Listings SEARCH CLEAR FILTER
Ads
Antiques Appliances Automotive Bicycles
Clothes Computers Crafts Electronics
Furniture Jewelry Real Estate Sporting Goods
Tools Toys
Sort by
Bed Set
Category:Furniture
Posted:7/8/2021
$500.00
Brand New TV
Category:Electronics
Posted:7/8/2021
$1,800.00
Macbook Air for Sale
Category:Computers
Posted:7/8/2021
$430.00
Test Ad 1
Category:Appliances
Posted:7/8/2021
$200.00
Old Desk - Very Beautiful
Category:Antiques
Posted:7/8/2021
$540.00
50" Flat Screen TV
Category:Electronics
Posted:7/8/2021
$367.00
2008 Toyota Tacoma
Category:Automotive
Posted:7/8/2021
$9,743.00
201
7/8/2021 Rolling Hills, CA
https://www.rolling-hills.org/residents/portal/ad_listing.php 2/3
Buy my iPhone!! Perfect Condition.
Category:Electronics
Posted:7/8/2021
$299.00
Zune for Sale
Category:Electronics
Posted:7/8/2021
$25.00
Costume Jewelry for Sale
Category:Jewelry
Posted:7/8/2021
$76.00
Milwaukee Drill Set For Sale
Category:Tools
Posted:7/8/2021
$233.00
2011 Specialized Hardrock Mountain Bike
Category:Bicycles
Posted:7/8/2021
$300.00
Schwinn Voyageur IG3 Bike
Category:Bicycles
Posted:7/8/2021
$185.00
Set of Titleist 714 AP2 Golf Clubs
Category:Sporting Goods
Posted:7/8/2021
$785.00
Vintage Omega Watch
Category:Jewelry
Posted:7/8/2021
$281.00
Set of Silver Bangles
Category:Jewelry
Posted:7/8/2021
$120.00
Buy My iPhone 5 - Comes with Pink Case!
Category:Electronics
Posted:7/8/2021
$180.00
Antique Parlor Table
Category:Antiques
Posted:7/8/2021
$470.00
Dumbell Set
Category:Sporting Goods
Posted:7/8/2021
$234.00
202
7/8/2021 Rolling Hills, CA
https://www.rolling-hills.org/residents/portal/ad_listing.php 3/3
1 2
Records 1-20 of 27
Dewalt Saw
Category:Tools
Posted:7/8/2021
$50.00
ADDRESS :
2 Portuguese Bend Road Rolling Hills, CA 90274
PHONE NUMBER :
+ (310)-377-1521
OFFICE HOURS :
7:30 am - 5:00 pm Mon-Fri
Name
Email address
Phone reCAPTCHA
I'm not a robot
Privacy - Terms
Message*
SEND MESSAGE
C I T Y C O U N C I L L I V E S T R E A M O F P U B L I C M E E T I N G S P U B L I C S E R V I C E R E Q U E S T A R C H I V E A G E N D A S
203
7/8/2021 Rolling Hills, CA
https://www.rolling-hills.org/residents/portal/index.php 1/1
Resident Portal
Email Address
Password
Don't have an account? Click here to register.
Forgot your password? Click here to reset.
LOGIN
ADDRESS :
2 Portuguese Bend Road Rolling Hills, CA 90274
PHONE NUMBER :
+ (310)-377-1521
OFFICE HOURS :
7:30 am - 5:00 pm Mon-Fri
Name
Email address
Phone reCAPTCHA
I'm not a robot
Privacy - Terms
Message*
SEND MESSAGE
C I T Y C O U N C I L L I V E S T R E A M O F P U B L I C M E E T I N G S P U B L I C S E R V I C E R E Q U E S T A R C H I V E A G E N D A S M AY O R 'S C O R N E R
204
7/8/2021 Emergency Information System
https://www.rolling-hills.org/residents/portal/household_multi.php 1/2
Emergency Information System Trading Post LogoutChange Password
2 Portuguese Bend Road
Household Information
Household Type Owner Occupied
Number of Adults in Household 2
Number of Children in Household 0
Languages Spoken in Household Other Than English
Special Needs
Does anyone in the house have any special needs or require assistance during an emergency?
Special Needs Description
Emergency Equipment
Auxiliary Pump
Do you have an auxiliary pump to deploy pool water for extinguishing a fire?
Ham Radio Equipment
Horses / Large Animals
Number of horses or large animals requiring transport by trailer:
Property Information
Property information may be prefilled by the city or a previous resident. Please update this information as necessary.
Pool or Spa
Pool Marker Is your property sign marked to indicate that you have a pool?
Property Access Issues
SAVE CHANGES
Resident Information
Please ensure we have up to date information about each adult member of your household. Review and
update resident information by clicking the Edit link below.
ADD NEW RESIDENT
Block Captains
Your block captain is responsible for coordinating residents in the event of an emergency situation and acts
as your liaison to the city. Some zones may have multiple block captains.
Emergency Information System
Acholi
Afrikaans
Akan
Albanian
Amharic
Arabic
Ashante
Asl
Assyrian
Azerbaijani
Physical disability
Cannot call or signal for help
Does not speak English
Other (Describe)
Base Station
Handheld / Portable
Pool
Spa
Records 1-7 of 7
Name Primary Phone Email Last Updated
Jeff Whitfill jeff@whitfill.com 7/8/2021 Edit
Captain Crunch 555-123-4567 captain@crunch.com 6/15/2021 Edit
Chandler Bing 555-555-1234 chandler@bing.com 6/16/2021 Edit
Monica Geller mon@geller.com 6/16/2021 Edit
Captain Jack captain@jack.com 6/15/2021 Edit
Ashford Ball aball@cityofrh.net 6/29/2021 Edit
Bob Barker bob@barker.com 7/8/2021 Edit
Currently there are no block captains assigned to your area. If you are interested in volunteering as a block
captain, please contact the city at (310)-377-1521.
205
7/8/2021 Emergency Information System
https://www.rolling-hills.org/residents/portal/household_multi.php 2/2
ADDRESS :
2 Portuguese Bend Road Rolling Hills, CA 90274
PHONE NUMBER :
+ (310)-377-1521
OFFICE HOURS :
7:30 am - 5:00 pm Mon-Fri
Name
Email address
Phone reCAPTCHA
I'm not a robot
Privacy - Terms
Message*
SEND MESSAGE
C I T Y C O U N C I L L I V E S T R E A M O F P U B L I C M E E T I N G S P U B L I C S E R V I C E R E Q U E S T A R C H I V E A G E N D A S M AY O R 'S C O R N E R
206
Agenda Item No.: 12.B
Mtg. Date: 02/28/2022
TO:HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM:ASHFORD BALL, SENIOR MANAGEMENT ANALYST
THRU:ELAINE JENG P.E., CITY MANAGER
SUBJECT:RECEIVE AND FILE THE FEASIBILITY STUDY BY HQE SYSTEMS ON
AN OUTDOOR SIREN SYSTEM, AND DIRECT STAFF TO CONDUCT A
COMMUNITY SURVEY FOR FEEDBACK ON AN OUTDOOR SIREN
SYSTEM.
DATE:February 28, 2022
BACKGROUND:
In Fiscal Years 2019-2020 and 2020-2021, the City Council provided funding for the Block
Captain Program investigate communication platforms in the event of complete power failure
in the community. The Block Captains and city staff used funds to purchase two-way radios,
and when the handheld radio option proved to be ineffective, a Request for Proposal (RFP)
was issued to solicit proposals on other communication systems. City staff presented a
feasibility proposal from HQE System Inc. (HQE) for an outdoor siren system.
On April 26, 2021, staff recommended that City Council engage the services of HQE. The City
Council directed Councilmember Jeff Pieper to work with staff to better understand the
evolution of the communication project and the scope of the feasibility study. As directed, staff
met with Councilmember Pieper on four occasions: May 20, 2021, July 15, 2021, July 23,
2021 and August 12, 2021. Some of the meetings with Councilmember Pieper included the
Lead Block Captains Arlene and Gene Honbo. Staff also worked with Project Manager Alan
Palermo and HQE to provide technical information requested by Councilmember Pieper. The
feasibility study by HQE Systems Inc. is intended to identify the hardware, location of the
hardware, software, system integration, and a detailed cost estimate to install a siren system
for the community. The Lead Block Captains, along with many members of the Block Captains
were in support of a feasibility study. The City Council ultimately engaged HQE to provide a
feasibility study.
207
At the January 10, 2022 City Council meeting staff presented the final feasibility report from
HQE and recommended the City Council to conduct a community survey to gauge interest for
an outdoor siren system. In review of the feasibility report, the City Council requested
information relating to the annual maintenance cost of the proposed outdoor siren system.
The City Council also requested a street level map of Option A and Option B presented in the
feasibility study.
HQE’s proposed options can be found on page 17 of the report. Option A street level map
can be found on page 18 and Option B level map can be found on page 20. The street maps
are also attached separately in this staff report. HQE provided the following information on the
standard maintenance for outdoor warning siren system:
The proposed SiRcom solution rarely has maintenance issues outside of just the standard
upkeep of the system due to environmental issues (dirt, dust, etc.). An estimated cost of
maintenance for systems installed of this size ranges from $12K per year. The standard
service agreement covers preventative maintenance visits and consumables. However, in the
event that any corrective maintenance has to be performed, the client usually covers the
costs.
Full-Service Package Includes $12K (increased at 3% inflation rate per year)
Customer support 24/7
Service call support 24/7 (remote and onsite)
One annual preventative maintenance inspection/service
All parts and labor for corrective maintenance (exceptions to improper use, vandalism,
Acts of God, etc.)
DISCUSSION:
With spectacular views, and the rural characteristics of Rolling Hills, an outdoor siren system
encompassing multiple poles to be erected may not be aesthetically pleasing or fitting to the
community. While the outdoor siren project came about from a community survey in 2019
where the community expressed concern and fear for emergency situations with complete
power failure, the feedback was that the City needed to identify a workable communication
platform to notify residents. To assist the City Council in the decision of implementing an
outdoor siren system, staff is recommending to conduct another community survey focused on
the community's feedback on a siren system.
With the assistance of the Lead Block Captains Arlene and Gene Honbo, city staff drafted a
community survey for the City Council's consideration. The draft survey provides a brief
background on the risks of wildfires to the community and provides the purpose of an outdoor
siren system. The draft survey is split into three categories: (1) Communication; (2) First
Responders and Emergency Evacuation; and (3) Safety.
208
FISCAL IMPACT:
Should the City Council decide to move forward with an outdoor siren system as proposed in
HQE's feasibility study, Solution A considered aesthetic for an estimated construction cost of
$310,60 2. Solution B offers the most reliable solution in the market today for an estimate of
$144,573. The anticipated annual m aintenance Cost: $12,000.00. The Fiscal Year 2021-
2022 adopted budget does not include funding for implementing an outdoor siren system. The
city has an annual subscription to Survey Monkey - online survey system - funded by the
operation budget for Fiscal Year 2021-2022. There would be no fiscal impact should the City
Council moves forward with a community survey.
RECOMMENDATION:
Receive and file report; and approve staff to conduct a community survey.
ATTACHMENTS:
HQE Systems - General Maintenance Service Scope .pdf
HQE_Systems_-_Mass_Notification_Systems_Installation_Report__-
_The_City_of_Rolling_Hills.pdf
HQE Systems - City of Rolling Hills Siren Location Maps (Zoomed In).pdf
Emergency Alert Siren System Community Survey DRAFT.pdf
209
MAINTENANCE SERVICE AGREEMENT SCOPE
HQE’s proposed maintenance service scope:
●Activation Systems Maintenance
o Clean PC, Monitor, Keyboard, Mouse and Microphone
o Check RF connectors and re-seal where necessary
o Complete updates to outdoor siren control software
o Install Windows Security Patches and Updates
o Rewire any radio cables to ensure they boot up immediately upon sensing power, in case of
power failure
o Conduct a complete shutdown and power-up of the system
o Conduct silent and audible testing to ensure proper operation
●Outdoor Warning Sirens
o Clean and reseal all electronics enclosures to prevent moisture from entering the cabinets
o Conduct a complete shutdown and power-up of the tower
o Clean off any rust or corrosion, and lubricate the battery terminals
o Load test the battery and verified proper voltages
o Re-wire radio cables to ensure they boot up immediately upon sensing power, in case of power
failure
o Check lightning protection module fuses, and re-seal RF connections as necessary
o Test all fuses and fuse assemblies
o Conduct local & remote audio testing
o Conduct a silent self-test of the hardware, all amplifiers and drivers were found operational
o Clean solar panels
o Test antenna and seal RF connections as necessary
o Replace speaker drivers as necessary
All terms and conditions to be agreed to by the Client and HQE. This ensures that the Client receives the service
within the terms and conditions of the Client’s contract structure.
42075 Remington Ave. STE 109, Temecula CA 92590
info@hqesystems.com | Phone: 800.967.3036 | Fax: 760.645.7183
A Service Disabled Veteran Owned Small Business 210
Mass Notification Report
Global Headquarters | 42075 Remington Ave. Suite 109 | Temecula, CA 92105 | 800.967.3036
www.HQESystems.com
Prepared December 2021
For The City Of Rolling Hills, California
211
Disclaimer of Liability
Neither HQE Systems,Inc.,nor its contributors shall be held liable for any improper or incorrect use of
the information described and/or contained in this report herein and assumes no responsibility for
anyone's use of the information.In no event shall HQE Systems,Inc.or its contributors be liable for any
direct,indirect,incidental,special,exemplary,or consequential damages (including,but not limited to:
procurement of substitute goods or services;loss of use,data,or profits;or business interruption)
however caused and on any theory of liability,whether in contract,strict liability,tort (including
negligence or otherwise),or any other theory arising in any way out of the use of this report,even if
advised of the possibility of such damage.This disclaimer of liability applies to any damages or injury,
whether based on alleged incorrect data,negligence or any other cause of action,including but not
limited to damages or injuries caused by any failure of performance,error,omission,interruption,
deletion,defect,delay in operation or transmission,computer virus,communication line failure,and/or
theft, destruction or unauthorized access to, alteration of, or use of any record.
212
Mass Notifications Systems Installation Report
The City of Rolling Hills, CA
HQE Systems,Inc.is a privately owned and operated Minority Owned FEMA Certified Service Disabled
Veteran Owned Small Business (SDVOSB).
“It is our goal at HQE to continue to serve our veterans through our ‘Hire Veterans Policy
HQE-2015-2025’.We appreciate all of our current and past customers who have helped us meet our
goals of hiring veterans throughout the years.Your support in HQE is directly impacting the support of
our amazing veterans. Thank you for the opportunity to serve you and your community!”
Thank You from the team of HQE Systems Inc.
Qa s A r i Hen r de
CEO, Disabled Veteran / Retired COO, Disabled Veteran
2 |Page
HQE SYSTEMS, INC.|A Service-Disabled Veteran Owned Small Business (SDVOSB)
Use or disclosure of data contained on this sheet is subject to the restriction on the title page of this proposal.213
Mass Notifications Systems Installation Report
The City of Rolling Hills, CA
Table of Contents
1. Executive Summary 4
2. Background 5
3. The City of Rolling Hills Consideration Factors 6
3.1 General Information 6
3.2 Topographic Information 6
3. Report Development Methodology 7
2.1 Kick-Off Meeting (Clear Project Guidelines)7
2.2 Site Survey (Gathering Information)7
2.3 Sound Propagation Analysis (Data-Driven Planning)7
2.4 Mass Notification Systems Installation Study 8
4. Mass Notifications System Types Overview 9
4.1 Electronic Notification Solutions (ENS) Web & Cellular Alerting 9
4.2 Indoor Notification Solutions 10
4.3 Outdoor Notification Solutions 11
4.3.1 Outdoor Warning Sirens & Speakers 12
4.3.2 The Leading Outdoor Warning Siren System 13
5. Proposed Solution Options 17
5.1 Installation Solution Options 17
5.1.1 Option A: Low Visibility Installation Option Sound Coverage 18
5.1.2 Option B: Lowest Cost Installation Option Sound Coverage 20
5.2 Outdoor Warning Siren Pole Tree Facade 22
5.2.1 Simulated View Of Siren Poles With Tree Facades 24
5.3 Mobile Alert Expeditionary Unit (Si-MAX) Option 25
6.0 Conclusion of Report 27
3 |Page
HQE SYSTEMS, INC.|A Service-Disabled Veteran Owned Small Business (SDVOSB)
Use or disclosure of data contained on this sheet is subject to the restriction on the title page of this proposal.214
Mass Notifications Systems Installation Report
The City of Rolling Hills, CA
1. Executive Summary
To the distinguished City of Rolling Hills’s City Council Members,
HQE Systems,Inc.(HQE)is a Minority-Owned,FEMA Certified Service-Disabled Veteran-Owned Small
Business (SDVOSB)with its global headquarters in Temecula,CA.Since 2014,HQE has been designing,
engineering,installing,and maintaining Mass Notification Systems (Central Control Units,Outdoor
Sirens,Control Cabinets,Radios,Solar Chargers,and Subcomponents of Mass Notification Systems)
solutions for a host of clients worldwide.HQE is a brand agnostic systems integrator that has installed
over 1,000+ Mass Notification Systems for all levels of the Government and Federal Agencies.
HQE was retained by The City of Rolling Hills,California,to investigate the feasibility of installing an
effective Mass Notification System.The intent of the system is to provide Mass Alerting and Warning in
the event of natural and manmade disasters including wildfires,terrorist events,and severe weather.
HQE’s Mass Notification Systems installation Report would provide the decision-makers with the
information needed to identify the ideal solution for The City of Rolling Hills.
To develop the report,HQE conducted an installation study.The study includes open-source data
research, site survey, and sound propagation analysis.
❖Open Source Data:Researching the latest solution from the key manufacturers.This includes
technical/operational features and rough order of magnitude pricing.
❖Site Survey:Study of the local environment/infrastructure to include the availability of power,
potential installation points,residential buildings,and topography (manmade and natural).In
addition,to analyze the presence and signal capabilities of cellular,radio,and other
communications channels.
❖Sound Propagation Analysis:Utilizing the information gathered during the site survey,GIS,and
DoD planning maps,HQE utilizes a proprietary machine-learning algorithm Sound Propagation
Analysis to determine the ideal locations for the Mass Notification points.
With all of the information reviewed and analyzed during the report development,HQE’s Mass
Notification Subject Matter Experts have determined two ideal installation options for The City of Rolling
Hills.These options were developed with the following priorities (not in order):Alerting Effectiveness,
Initial Budget, Sustainment Budget, Project Timeline, and System Installed Visibility.
Solution A (Low Visual Signature Installation Option):This solution was developed to provide The City
of Rolling Hills with a solution that provides the best visually pleasing option.This option will utilize the
SiRcom-Vector outdoor speaker arrays.These modern intelligible speakers will provide the “best-look”
for the City. The rough order of magnitude pricing for Solution A is, $310,601.53
Solution B (Lowest Cost Installation Option):This solution was developed to provide the best price
while maintaining the highest quality of outdoor warning capabilities.The solution utilizes the SiRcom
outdoor warning intelligible sirens.Although lowest in price,SiRcom is determined to be the most
reliable solution in the market today.The rough order of magnitude pricing for Solution B is,
$144,572.93
4 |Page
HQE SYSTEMS, INC.|A Service-Disabled Veteran Owned Small Business (SDVOSB)
Use or disclosure of data contained on this sheet is subject to the restriction on the title page of this proposal.215
Mass Notifications Systems Installation Report
The City of Rolling Hills, CA
2. Background
The City of Rolling Hills (City)sought an installation report for Mass Notifications System (MNS).The
requirement specifically desired an effective outdoor solution that could operate in any threat event
environment.
The City of Rolling Hills relies primarily on communication tools that require electricity,cellular signal,or
access to the internet during an emergency.These methods include The City of Rolling Hills Website,
Alert Southbay,and local television/radio networks.Areas of California regularly experience power
outages during adverse,especially windy,weather conditions.The local utility provider utilizes a Public
Safety Power Shut-off (PSPS)program during inclement weather conditions.Because of the PSPS
program,residents of The City of Rolling Hills could possibly be without power during periods of
heightened fire danger,resulting in an increased risk of not receiving important communications,
including evacuation orders,via phone,internet,or radio.Unfortunately,disruption to the electrical
power also has a negative impact on local cellular towers which have limited generator power to sustain
its operational needs from the planned PSPS or electrical systems failures from the hazard (fire,wind,
etc).Environmental events like these must be fully understood when planning and designing an MNS,
so the system can clearly and effectively communicate alerts to residents and visitors.The MNS must be
designed to rely on solar power and have enough battery-backup capacity to send critical alerts,when
required, at night, or days when the sun may be blocked by smoke or clouds.
The infamous 2020 wildfires that overtook the northern regions of Los Angeles and Ventura County
exposed the dangers of only relying on web-based or cellular-based emergency alert systems.With over
33 deaths,many of the Cities and Counties have since implemented a radio-based mass notifications
system to mitigate this unnecessary risk in the future.
The City of Rolling Hills contracted with HQE Systems,Inc.(HQE)to develop a comprehensive and
actionable MNS report to enhance its ability to disseminate emergency alerts,especially in wildfire
situations.Since then,HQE has utilized its expertise in Mass Notifications Systems (MNS)to develop
this report to assist The City of Rolling Hills in the pursuit to save lives and protect property.
5 |Page
HQE SYSTEMS, INC.|A Service-Disabled Veteran Owned Small Business (SDVOSB)
Use or disclosure of data contained on this sheet is subject to the restriction on the title page of this proposal.216
Mass Notifications Systems Installation Report
The City of Rolling Hills, CA
3. The City of Rolling Hills Consideration Factors
3.1 General Information
Line Description The City of Rolling Hills Data
1 Access To The City ofRolling Hills Gated Community (Limited Access Roads)
2 Population (2020)1,739
3 Housing Units 702
4 Land Area 2.99 Square Miles
5 Water Area 0.00 Square Miles
6 Geographic Coordinates 33.760016 -118.347164
7 AVG. Annual RainFall 15 Inches
8 AVG. High Wind Speed 7-8.6 MPH (November to May is the high winds season)
9 Fire Season May to October
10 Fire Threat Region Tier 2 (Elevated Fire Threat Identified By:California Public Utilities Company Fire
Threat Mat V.3 (08.19.21)
11 Last Large Fire That
Impacted The City of
Rolling Hills On The Palos
Verdes Peninsula
Aug.27,2009,burned 235 acres and was of unknown origin according to the
California Department of Forestry and Fire Prevention website.The fire,which
burned for two days,caused minor damage to six Rolling Hills homes and forced
1,200 people to evacuate.Additionally,3,000 customers in the area lost
electrical power.
3.2 Topographic Information
6 |Page
HQE SYSTEMS, INC.|A Service-Disabled Veteran Owned Small Business (SDVOSB)
Use or disclosure of data contained on this sheet is subject to the restriction on the title page of this proposal.217
Mass Notifications Systems Installation Report
The City of Rolling Hills, CA
HQE has studied The City of Rolling Hills’s general and topographic information.These factors will be
taken into careful consideration when developing the final solution options.
3. Report Development Methodology
2.1 Kick-Off Meeting (Clear Project Guidelines)
HQE conducted a project kickoff meeting in October 2020 with The City of Rolling Hills that established
mutual acquaintance,clarified roles,and confirmed the desired outcomes and deliverables.Utilizing its
experience and expertise in MNS,HQE was able to help better understand the constraints of the project
and how HQE could best serve The City of Rolling Hills in achieving its ultimate goal of Saving Lives and
Protecting Property.
2.2 Site Survey (Gathering Information)
HQE conducted a detailed site survey and spent time on-site gathering information to fully understand
the constraints that could impact the system’s operational and technical performances.During the
on-site interview,HQE reviewed each element of an MNS and documented expectations and
requirements of the system.The City of Rolling Hills provided site information based on the current
desires of The City of Rolling Hills and potential pitfalls to consider when planning for the new MNS.
HQE’s analysis began with the initial City provided project considerations to ensure that HQE’s efforts
would be aligned with The City of Rolling Hills’s desires.While on-site,HQE assessed the power options
and locations.In addition,HQE’s sound engineer assessed the residential and commercial building
layouts to determine the best locations of the new MNS points to maximize sound coverage.
2.3 Sound Propagation Analysis (Data-Driven Planning)
HQE conducted a sound propagation analysis to ensure the outdoor emergency alert signal is distributed
optimally throughout The City of Rolling Hills.HQE produced sound propagation maps using site
collected data and HQE’s proprietary outdoor siren planning software to determine the levels of
coverage achieved from potential sites.The coverage models take into consideration varying
geographical topology and environmental factors such as foliage and building density.
The study considered various environmental factors including:
❖Temperature
❖Humidity & Rainfall
❖Vegetation (types and disbursement)
❖Wind speed and direction
❖Man Made structures (buildings, towers, etc)
❖Topography (elevation changes)
7 |Page
HQE SYSTEMS, INC.|A Service-Disabled Veteran Owned Small Business (SDVOSB)
Use or disclosure of data contained on this sheet is subject to the restriction on the title page of this proposal.218
Mass Notifications Systems Installation Report
The City of Rolling Hills, CA
Environmental factors that will be present during inclement weather were important when modeling
coverage,including understanding the effects of the Santa Ana winds.In addition,much of The City of
Rolling Hills has steep hills and canyons, which pose a challenge for proper coverage.
The analysis resulted in recommendations for the most efficient outdoor warning alert sound
distribution across The City of Rolling Hills, including:
❖A sound coverage area for each proposed siren site, considering environmental data
❖Identification of any areas of The City of Rolling Hills in which sirens will be ineffective due to
geography or other characteristics
2.4 Mass Notification Systems Installation Study
HQE compiled the data collected into this report, which provides a baseline assessment and includes the
following:
❖Solution options available on the market
❖Costs to include initial and long term sustainment
❖Recommended ideal installation options
8 |Page
HQE SYSTEMS, INC.|A Service-Disabled Veteran Owned Small Business (SDVOSB)
Use or disclosure of data contained on this sheet is subject to the restriction on the title page of this proposal.219
Mass Notifications Systems Installation Report
The City of Rolling Hills, CA
4. Mass Notifications System Types Overview
4.1 Electronic Notification Solutions (ENS) Web & Cellular Alerting
❖Solution Types:Electronic Notification Systems (ENS)have gained popularity due to the
advancement of technology.ENS utilizes the local cellular networks to disseminate emergency
alert notifications.These notifications can be accessed from the recipient ’s mobile devices and
computers.
➢Hosted Cloud-Based Solution (SaaS):Requires no hardware to deploy the solution.
➢On-Premise Server Solution:Requires a local server to be installed.
❖Alerting Methods:The City of Rolling Hills Utilizes the local cellular towers to transmit the
following alerts.
➢Voice Calls:A custom live or pre-recorded voice message can be transmitted to all
telephone numbers in the database for the City.
➢SMS Text:A custom drafted or pre-drafted template message can be transmitted as a
text to the number in the database for the City.The recipient can also send back an
acknowledgment or a specific prompt response to the City.
❖Strengths & Vulnerabilities:
➢Strengths:Fast deployment.Easy to utilize.Requires limited or no hardware
installation.
➢Weakness:Completely reliant on the local cellular network.During PSPS or disaster
failures,ENS solutions will not work.If the recipients have their phones on silent or off,
they will not be alerted by the notification.
9 |Page
HQE SYSTEMS, INC.|A Service-Disabled Veteran Owned Small Business (SDVOSB)
Use or disclosure of data contained on this sheet is subject to the restriction on the title page of this proposal.220
Mass Notifications Systems Installation Report
The City of Rolling Hills, CA
4.2 Indoor Notification Solutions
❖Solution Types:Indoor Notification Systems are utilized to provide coverage visually and audibly
to ensure that the alerts are clearly received inside buildings.These notifications consist of
workstation desktop alerts,overhead paging/intercom alerts,mounted digital displays,and any
networked signs and TVs.
➢Indoor audio alerting:Integrates with in-building paging or intercom systems,
telephones,and other networked audio devices.This ensures full compliance with
Americans with Disabilities Act requirements.
➢Indoor visual alerting:Integrates with workstations,digital signs,and other networked
displays (TVs,wall mounted tablets).This ensures full compliance with Americans with
Disabilities Act requirements.
➢Life Safety Systems Integration:Integrates with local fire alarm,earthquake sensors,and
electronic security systems to ensure that the legacy alarms are reinforced with
intelligible audio and visual alerts (ADA compliance).
❖Strengths & Vulnerabilities:
➢Strengths:Unifies the indoor spaces with the outdoor warning alerts.This ensures that
all alerts are instantly received by all residents and the City’s staff.
➢Weakness:Requires indoor wiring and cabling (unless self-powered and wireless
solutions are implemented)
10 |Page
HQE SYSTEMS, INC.|A Service-Disabled Veteran Owned Small Business (SDVOSB)
Use or disclosure of data contained on this sheet is subject to the restriction on the title page of this proposal.221
Mass Notifications Systems Installation Report
The City of Rolling Hills, CA
4.3 Outdoor Notification Solutions
❖Solution Types:Outdoor Warning Sirens (OWS)are the industry standard and the accepted
capability by Federal Emergency Management Agency (FEMA).OWS allow for immediate
alerting across a large area by utilizing all weather outdoor warning sirens.
➢Intelligible Audio Alerts: Intelligible sirens that can be clearly heard from miles away.
➢Wireless &Self Powered:Siren control cabinet systems configured to operate on
wired/wireless communication infrastructure and self-powered/self charging systems.
➢Central Control System:Mass Notifications System management software to quickly and
easily create, transmit, and manage all alerts.
❖Alerting Methods:The City of Rolling Hills Utilizes various communications media to transmit
the following alerts.
➢Live Custom or Pre-Recorded Voice Alerts:A custom live or pre-recorded voice message
can be transmitted to all or selected siren points.
➢Tone Alerts: Transmit pre-established tone alerts.
❖Strengths & Vulnerabilities:
➢Strengths:Self-powered and can communicate on networks not affected by PSPS or
other types of power outages.
➢Weakness: Has the highest cost to cover the desired area.
11 |Page
HQE SYSTEMS, INC.|A Service-Disabled Veteran Owned Small Business (SDVOSB)
Use or disclosure of data contained on this sheet is subject to the restriction on the title page of this proposal.222
Mass Notifications Systems Installation Report
The City of Rolling Hills, CA
4.3.1 Outdoor Warning Sirens & Speakers
Description SiRcom Whelen Federal Signal ATI
Sirens
Configuration
Options
2-36 Omni, Bi, or
Directional
Better Coverage
1-10 Omni 1-8 Omni, 2-6
Directional
4 or 8 Omni or
Directional
Directional
Capable Yes
More Flexibility
No Yes Yes
Max Output
Power 5,400 Watts
More Efficient
4,000 Watts 3,200 Watts Omni,
600 Watts
Directional
3,200 Watts
Max Effective
Range @
70dBc
6,800’ (2,270m)
Longer Range
6,100’ (1,859m)4,300’ Omni, 3,400
Directional
-
Max dB
Output @ 30m 137dB
Better Intelligible
Sound
124dB 124dB 124dB
Battery
Configuration 12V, 24V
Less Maintenance
Lower Upfront Cost
48V 48V 48V
Capable of
Operating on
AC Mains
ONLY
Yes
Real Redundancy
Fail-Safe PWR System
No (Charges from,
AC & Operates
From Battery Only)
No (Charges from,
AC & Operates
From Battery Only)
No (Charges
from, AC &
Operates From
Battery Only)
Solar Charging Yes Yes Yes Yes
Standby Time 30 Days
Longer Standby Time
72 Hours 72 Hours 8 Days
Max Alarm
Duration No Limit
Better Performance
30 Minutes 30 Minutes 30 Minutes
Comms IP, VHF, UHF, SATCOM,
GPRS, LOS, 4G/5G, Mesh
Better Performance
IP, VHF, UHF IP, VHF, SATCOM,
4G/5G
IP, VHF, UHF,
Cellular
Cloud-Based
and
On-Premise
Controllers
Cloud, On-Premise, or
Hybrid Servers
More Options
Better Performance
On-Premise On-Premise On-Premise
Cost Per Siren
Pole (For Like
Capabilities +
Labor)
$25K Per Pole *
Lower Cost For Better
Performance
$48K Per Pole $45K Per Pole $35K Per Pole
12 |Page
HQE SYSTEMS, INC.|A Service-Disabled Veteran Owned Small Business (SDVOSB)
Use or disclosure of data contained on this sheet is subject to the restriction on the title page of this proposal.223
Mass Notifications Systems Installation Report
The City of Rolling Hills, CA
Note *:SiRcom launched the SiRcom-Vector Speaker Line in 2021.The new product is lower in profile
with a modern look without sacrificing any of the top capabilities and performance features.
4.3.2 The Leading Outdoor Warning Siren System
Outdoor Warning Sirens Reviewed:Intelligible Sound Advantage
Higher intelligibility:High Power Speaker Array ’s (HPSA)’s
vertical line arrays provide a narrow vertical output pattern for
focusing sound at audiences,without wasting output energy on
the floor and up in the air;the more narrow the beam,the less
distortion due to reflections, resulting in higher intelligibility
Equalized intelligibility:HPSA’s vertical line arrays approximate
a line source of sound,creating a nearly cylindrical sound
propagation pattern,resulting in balanced sound power output;
messages are clearly heard at 100 feet as well as 1,500 feet
Directing sound where you need it:HPSA speakers can be
mounted for omni-directional and directional speaker coverage
Intelligibility ratings:0.8 Common Intelligibility Scale (CIS)
rating;Phonetically Balanced Word Score Test—better than
95%*This very high intelligibility rating ensures the clearest
voice alerts.
1.Energy Efficient HPSAs only need one 100-watt driver per horn;two drivers needed for 360°
coverage,equalling a fraction of the number of drivers required for traditional speaker system
designs
2.Better Power Management utilizing Class D amplification technology,the HPSA amplifier is better
than 90%efficient,enables lower current draw and increased battery life,requiring fewer speakers
and significantly less power for a substantially larger range
13 |Page
HQE SYSTEMS, INC.|A Service-Disabled Veteran Owned Small Business (SDVOSB)
Use or disclosure of data contained on this sheet is subject to the restriction on the title page of this proposal.224
Mass Notifications Systems Installation Report
The City of Rolling Hills, CA
Outdoor Warning Sirens Reviewed:Control Cabinet
The SiRcom Outdoor Warning System is the world’s most modern and capable solution on the market
today.It starts with the SMART engineering design of the SiRcom Control Cabinets.The SiRcom Control
Cabinets are compact, efficient, and easy to manage.
SiRcom Control Cabinet:Key Advantages Over Other Reviewed OEM Solutions
Description SiRcom Whelen Federal Signal ATI
Hot Swappable Yes
Simple Maintenance
No No No
Simple Emergency
Battery Shut Off Yes
Increased Safety
No No No
Advanced
Amplifiers Yes
Efficient Power
No No No
Wireless Proximity
Maintenance
Report
Yes
Faster Systems Checks
No No No
Remote Alert On
Site Yes
Increased Flexibility
Yes Yes Yes
Receive Signals VIA
Secure Mesh
Network From
Other Siren Poles
Yes
Increased Redundancy
No No No
Note: Other advantages are not listed for brevity of the proposal.
14 |Page
HQE SYSTEMS, INC.|A Service-Disabled Veteran Owned Small Business (SDVOSB)
Use or disclosure of data contained on this sheet is subject to the restriction on the title page of this proposal.225
Mass Notifications Systems Installation Report
The City of Rolling Hills, CA
Outdoor Warning Sirens Reviewed:Battery Requirement
The SiRcom Outdoor Warning Siren System’s control cabinet and the sirens are highly efficient and utilize
less power to perform better.A single 12VDC battery will operate the entire siren system which only
requires once a year checks for annual preventative maintenance that has a 5-7 year shelf life (depending
on use).In addition,the SiRcom back single 12VDC battery can power an entire multi-siren pole for up to
30 days during power source failure (AC or Solar).This is due to the advanced amplification and power
management system prebuilt into the solution being provided to The City of Rolling Hills.
Outdoor Warning Sirens Reviewed:Local Control Units
The SiRcom Outdoor Warning Siren System’s local control units mimic the same features and capabilities
of the Central Control Unit.This familiarity to the controls builds confidence for the Controllers.The
SiRcom Local Control Unit is Americans with Disabilities Act (ADA)compliant and secure.The unit allows
for the Controllers to quickly utilize the local alerting without limited hot keys or functions.
15 |Page
HQE SYSTEMS, INC.|A Service-Disabled Veteran Owned Small Business (SDVOSB)
Use or disclosure of data contained on this sheet is subject to the restriction on the title page of this proposal.226
Mass Notifications Systems Installation Report
The City of Rolling Hills, CA
Outdoor Warning Sirens Reviewed:SiRcom SMART Alert Software (SiSA)
The SiRcom SMART Alert Software (SiSA)is the control software for the outdoor warning sirens.The
software can manage the outdoor warning sirens and transmit electronic notifications via voice calls,SMS
text, emails, and social media page updates.
The SiRcom SMART Alert Software (SiSA)was developed utilizing
deep machine learning algorithms.This is the core baseline for the
SMART software technology.Due to this,SiSA is able to provide the
following features:
❖Access The Solution From Anywhere
➢Mobile Devices
➢Workstations
❖Secure Software
➢Advance Encryption Security (AES) 256 BIT
➢At Rest & In Transit (Military Grade Encryption)
➢Secure Server Site (Military Approved)
➢Encrypted Log-in & Single Sign On (SSO)
❖Easy To Operate
➢Three Interactive Map Options
➢Easy To Use Quick Menu To Save You Time
➢Quick Menu & Standard Menu
➢Easy 1-2-3 Send Functionality
➢Automatic User List Updates
❖SMART Functions
➢Real-Time Systems Status of All Alert Points
➢Life like Text-To-Speech
➢Real-Time Historical Reporting
16 |Page
HQE SYSTEMS, INC.|A Service-Disabled Veteran Owned Small Business (SDVOSB)
Use or disclosure of data contained on this sheet is subject to the restriction on the title page of this proposal.227
Mass Notifications Systems Installation Report
The City of Rolling Hills, CA
5. Proposed Solution Options
5.1 Installation Solution Options
HQE has developed the below two (2)options for The City of Rolling Hills’s considerations.Both options
provide the desired intelligible emergency voice alert coverage.
❖Option A:The Low Visibility Installation Option utilizes nine (9)30’poles throughout the City
(see image below).The 30’poles are mounted with the modern designed intelligible speakers.
At 30’,the outdoor warning speakers will be slightly above the height of the residential homes.
This will allow for the best sound transmission without placing the poles too high above the
roofline.In addition,these 30’poles can be covered with tree facades that will blend in with the
local vegetation.
❖Option B:The Low Cost Installation Option utilizes the standard 50’poles mounted with the
intelligible horns positioned in a 360 degree transmission position.The 50’pole allows for the
sound to be projected from a higher elevation.This allows for a greater coverage area which
reduces overall equipment requirements.
17 |Page
HQE SYSTEMS, INC.|A Service-Disabled Veteran Owned Small Business (SDVOSB)
Use or disclosure of data contained on this sheet is subject to the restriction on the title page of this proposal.228
Mass Notifications Systems Installation Report
The City of Rolling Hills, CA
5.1.1 Option A: Low Visibility Installation Option Sound Coverage
This option takes into consideration that the community desires to have a low visibility outdoor warning
system.This option utilizes the nine (9)SiRcom Vector speaker option mounted on shorter 30’poles to
provide the required emergency alert notification coverage.
18 |Page
HQE SYSTEMS, INC.|A Service-Disabled Veteran Owned Small Business (SDVOSB)
Use or disclosure of data contained on this sheet is subject to the restriction on the title page of this proposal.229
Mass Notifications Systems Installation Report
The City of Rolling Hills, CA
❖Cost: $310,601.53
❖Installation Time: ~30 Workdays
Equipment Required
❖(1) SiRcom Central Control Unit
➢Includes
■(1) SiRcom SMART Alert Software (SiSA) - Annual Subscription
■Dell Server
■LCD Monitor
■Keyboard, Mouse, Mouse Pad
❖(9) SiRcom Outdoor Warning Vertical Speaker Arrays
➢Mounted on 30’ poles (Poles With Life-Like Tree Facades)
❖(9) SiRcom Control Cabinets
➢Each Control Cabinet Includes
■Motorola VHF Radio, and GSM Integration Module
■Solar Power Module
■(1) 12VDC Sealed Battery
■Local Activation Module
19 |Page
HQE SYSTEMS, INC.|A Service-Disabled Veteran Owned Small Business (SDVOSB)
Use or disclosure of data contained on this sheet is subject to the restriction on the title page of this proposal.230
Mass Notifications Systems Installation Report
The City of Rolling Hills, CA
5.1.2 Option B: Lowest Cost Installation Option Sound Coverage
This option takes into consideration providing The City of Rolling Hills with the lowest cost option
available on the market.This option utilizes the three (3)SiRcom omni-directional horn option mounted
on 50’ poles to provide the maximum coverage utilizing the least amount of poles for the City.
20 |Page
HQE SYSTEMS, INC.|A Service-Disabled Veteran Owned Small Business (SDVOSB)
Use or disclosure of data contained on this sheet is subject to the restriction on the title page of this proposal.231
Mass Notifications Systems Installation Report
The City of Rolling Hills, CA
❖Cost: $144,572.93
❖Installation Time: ~14 Workdays
Equipment Required
❖(1) SiRcom Central Control Unit
➢Includes
■(1) SiRcom SMART Alert Software (SiSA) - Annual Subscription
■Dell Server
■LCD Monitor
■Keyboard, Mouse, Mouse Pad
❖(3) SiRcom Outdoor Warning Sirens
➢SiRcom SPT (16 Speakers Per Pole)
➢Mounted on 50’ poles (Poles With Life-Like Tree Facades)
❖(3) SiRcom Control Cabinets
➢Each Control Cabinet Includes
■Motorola VHF Radio, and GSM Integration Module
■Solar Power Module
■(1) 12VDC Sealed Battery
■Local Activation Module
21 |Page
HQE SYSTEMS, INC.|A Service-Disabled Veteran Owned Small Business (SDVOSB)
Use or disclosure of data contained on this sheet is subject to the restriction on the title page of this proposal.232
Mass Notifications Systems Installation Report
The City of Rolling Hills, CA
5.2 Outdoor Warning Siren Pole Tree Facade
The following are HQE’s proposed life-like tree facades included with Low Visibility Installation Option.
The facades do not require maintenance and will be installed by HQE.
22 |Page
HQE SYSTEMS, INC.|A Service-Disabled Veteran Owned Small Business (SDVOSB)
Use or disclosure of data contained on this sheet is subject to the restriction on the title page of this proposal.233
Mass Notifications Systems Installation Report
The City of Rolling Hills, CA
23 |Page
HQE SYSTEMS, INC.|A Service-Disabled Veteran Owned Small Business (SDVOSB)
Use or disclosure of data contained on this sheet is subject to the restriction on the title page of this proposal.234
Mass Notifications Systems Installation Report
The City of Rolling Hills, CA
5.2.1 Simulated View Of Siren Poles With Tree Facades
Below: SiRcom Outdoor Warning Siren Poles mounted with no tree facade.
Below:SiRcom Outdoor Warning Siren Poles mounted with tree facade.The tree facade will provide a
lower visual signature of the poles and sirens.In addition to the tree facades,when taking into
consideration the final installation points,when possible the hills will be used to mask the silhouette of
the sirens.
24 |Page
HQE SYSTEMS, INC.|A Service-Disabled Veteran Owned Small Business (SDVOSB)
Use or disclosure of data contained on this sheet is subject to the restriction on the title page of this proposal.235
Mass Notifications Systems Installation Report
The City of Rolling Hills, CA
5.3 Mobile Alert Expeditionary Unit (Si-MAX) Option
The SiRcom Mobile Alert Expeditionary Unit (Si-MAX)and the Mobile Alert Expeditionary Unit Lite
(Si-MAX Lite) are two way emergency mass notification devices.
Si-MAX Unit operates on the SiRcom SMART Alert Software (SiSA).All of the features found on the
standard SiSA Emergency Alert Menu will be available on the Si-MAX display.This ensures that any
authorized user can access,draft,and transmit emergency notifications while on the move.Si-MAX will
communicate the alert message via any WiFi,Cellular,or VHF communications network.(Not included in
the proposal pricing)
Key Features of the SiRcom Mobile Alert Expeditionary Unit (Si-MAX)
❖Control Features
Alert All Outdoor Sirens 10” Digital Color Display Touch Screen
Easy To See In Daylight Digital Keyboard Secure Log-In
Encrypted Software Integrated Speaker GPS Tracking
Continuous SOS Signal Camera & Mic
❖Power
110VAC (House Power)12VDC (Car Outlet)Internal 20 Hour Battery
Solar Battery Panel (Option)
❖Communications
WiFI (Local Internet)Cellular (4G/5G)Radio (VHF/UHF)
NFC Bluetooth RFID
❖Commercial Info
MSRP $2295 / EA 1 YR Warranty Free Updates
25 |Page
HQE SYSTEMS, INC.|A Service-Disabled Veteran Owned Small Business (SDVOSB)
Use or disclosure of data contained on this sheet is subject to the restriction on the title page of this proposal.236
Mass Notifications Systems Installation Report
The City of Rolling Hills, CA
Si-MAX Lite is a two way emergency communications device that each residential home can possess.
The Si-MAX Lite can be plugged into the residents home power while not in use.Once an emergency
alert notification is transmitted by the local emergency managers and received by the Si-MAX Lite Unit,
the resident can take the Si-MAX Lite Unit with them to maintain real-time situational awareness as the
emergency event progresses.This device also allows each resident to transmit a GPS signal that can be
tracked by The City of Rolling Hills’s emergency managers during the emergency.This feature can assist
the The City of Rolling Hills’s emergency response team to get to the resident quickly to provide
assistance or to ensure they are on the safest path out of the danger area.(Not included in the proposal
pricing)
Key Features of the SiRcom Mobile Alert Expeditionary Unit (Si-MAX)
❖Control Features
3.5” Digital Color Display Rugged Screen Easy To See In Daylight
Easy Navigation Button All Environments Encrypted Software
Integrated Speaker GPS Tracking Continuous SOS Signal
❖Power
110VAC (House Power)12VDC (Car Outlet)Internal 7 Hour Battery
Solar Battery Panel (Option)
❖Communications
WiFI (Local Internet)Cellular (4G/5G)Radio (VHF/UHF)
NFC Bluetooth RFID
❖Commercial Info
MSRP $395 / EA 1 YR Warranty Free Updates
26 |Page
HQE SYSTEMS, INC.|A Service-Disabled Veteran Owned Small Business (SDVOSB)
Use or disclosure of data contained on this sheet is subject to the restriction on the title page of this proposal.237
Mass Notifications Systems Installation Report
The City of Rolling Hills, CA
6.0 Conclusion of Report
HQE is pleased to conclude this report for The City of Rolling Hills.Although The City of Rolling Hills faces
several challenges that were identified by HQE,the solutions being proposed mitigates all of the
challenges.The report proposes two (2)unique outdoor warning systems installation options for the
City.These options were designed and proposed after careful analysis of the strengths and weaknesses
of all of the current options in the market today.The SiRcom Mass Notifications System allows The City
of Rolling Hills to meet the initial mass alerting requirements and to scale later with any indoor alerting
and security systems integrations that the City may require.This solution being proposed is truly a
capability that will allow The City of Rolling Hills to install a solution that will not be outdated due to the
modern unified mass notifications system design.
The proposed Mass Notifications System is the world’s most comprehensive solution with multiple
redundant alerting channels pre-built into the system.The SiRcom SMART Alert System enables The City
of Rolling Hills to provide the desired emergency response alerting in the event that the power or cellular
communications have failed.It is a Fully Certified Federal Emergency Management Agency (FEMA)
System.The above Unified Mass Notifications System solution ensures that The City of Rolling Hills is
able to maximize the resources available in the mission to Save Lives and Protect Property.The unified
solution doesn’t rely on a single network but a family of networks to ensure that when the Emergency
System is required to perform its purpose, even in the event of power outages, the system WILL WORK!
The proposed solution installed will provide The City of Rolling Hills with the solution to mitigate the risks
faced by the Cities and Counties of California in the infamous 2019 wildfires.In addition to the actual
installation options for the outdoor warning system,HQE would suggest a community outreach program
that would allow the residents of the community to talk directly with Mass Notification Systems experts.
This will allow The City of Rolling Hills to help the residents better understand why the solution is so
important for the life safety program of The City of Rolling Hills.
27 |Page
HQE SYSTEMS, INC.|A Service-Disabled Veteran Owned Small Business (SDVOSB)
Use or disclosure of data contained on this sheet is subject to the restriction on the title page of this proposal.238
Mass Notifications Systems Installation Report
The City of Rolling Hills, CA
Thank You For Your Continued Support of HQE Systems, Inc.
A Minority Owned, FEMA Certified Service Disabled Veteran Owned Small Business
End of Mass Notifications System Installation Report
28 |Page
HQE SYSTEMS, INC.|A Service-Disabled Veteran Owned Small Business (SDVOSB)
Use or disclosure of data contained on this sheet is subject to the restriction on the title page of this proposal.239
42075 Remington Ave. Suite 109
Temecula, CA 92105
800.967.3036
www.HQESystems.com
240
www.HQESystems.com
Option A
Outdoor Warning Sirens
241
www.HQESystems.com
Option A
Outdoor Warning Sirens
242
www.HQESystems.com
Option B
Outdoor Warning Sirens
243
www.HQESystems.com
Option B
Outdoor Warning Sirens
244
ROLLING HILLS RESIDENT SURVEY
Improving Our City’s Emergency Preparedness:
The City of Rolling Hills is a rural environment with vegetation and steep hillsides. Due to the habitat
of the environment the city is susceptible to wildfires, landslides, earthquakes and the potential for
catastrophic damage. Emergency preparedness is one of the most important things residents can
do to make our city safer.
The city is considering investing in more communication products for emergency scenarios: power
outage and loss of cell-phone service. How will residents be notified in an emergency? What if
notifications cannot be sent?
The City recently retained HQE Systems to evaluate the feasibility of installing a siren system called
Mass Notification System. The intent of the siren system is to provide Mass Alerting and Warning in the
event of natural and manmade disasters: wildfires, severe weather, earthquakes.
The purpose of this survey is to solicit resident feedback on the need/interest of purchasing
outdoor emergency sirens for emergency/evacuation. This evaluation will address the following:
Communication
First Responders and Emergency Evacuation
Safety
Communication:
1. Which communications do you currently use (check all that apply)?
a. Land-line phone
b. Cell phone
c. Computer with internet connection
2. Do you currently receive cell-phone alerts through Alert South Bay?
a. Yes
b. No
c. Not aware of Alert South Bay
3. Are you aware of your cell-phone notifications?
a. Yes
b. No
c. Somewhat
4. How often are you outside of your structure but still on your property (in your yard, etc.)
a. Never
b. Sometimes
c. Frequently
245
First Responders and Emergency Evacuation:
First Responders (LA County Fire Department and LA Sheriff) will notify residents in the event of an
evacuation order.
If power is available Alert Southbay will send text, phone and/or email notifications.
First Responders will use their vehicle PA system and/or go door-to-door to notify residents.
1. Are you fully prepared for a possible evacuation scenario?
a. Yes
b. No
c. Somewhat
2. Do you feel confident about your personal evacuation plan?
a. Yes
b. No
c. Somewhat
3. If there is loss of power affecting cell phone and internet communications would you
support a siren system to notify residents to evacuate?
a. Yes
b. No
c. Please explain your answer: ______________________________________
4. If there is no loss of power, how would you prefer to receive emergency notification
to evacuate (check all that apply)?
a. Email
b. Text
c. Phone Call
d. Siren
e. Please explain your answer: ______________________________________
Safety
1. What are your concerns that you may not receive a notification during an emergency?
a. Please explain: _________________________________________
246
2. Do you feel a siren system would improve your safety in the event of an emergency?
a. Yes
b. No
3. If there is loss of power, are you comfortable relying solely on the First Responders to use their
vehicle PA system and/or going door-to-door to notify you?
a. Yes
b. No
Miscellaneous
Do you have any suggestions or comments in general?
247
Agenda Item No.: 12.C
Mtg. Date: 02/28/2022
TO:HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM:JOHN SIGNO, DIRECTOR OF PLANNING & COMMUNITY SERVICES
THRU:ELAINE JENG P.E., CITY MANAGER
SUBJECT:INTRODUCE BY TITLE ONLY ORDINANCE NO. 374, AN ORDINANCE
OF THE CITY COUNCIL OF THE CITY OF ROLLING HILLS,
CALIFORNIA, ADDING CHAPTER 8.10 TO THE ROLLING HILLS
MUNICIPAL CODE RELATING TO EDIBLE FOOD RECOVERY. FOR
INTRODUCTION AND FIRST READING.
DATE:February 28, 2022
BACKGROUND:
Senate Bill (“SB”) 1383 (Chapter 395, Statutes of 2016) directed the California Department of
Resources Recycling and Recovery (“CalRecycle”) to adopt regulations to reduce organic
waste by 50 percent from its 2014 baseline level by 2020 and 75 percent by 2025. As part of
this effort, SB 1383 also requires CalRecycle’s regulations to ensure the recovery, for human
consumption, of at least 20 percent of edible food that is currently thrown away. CalRecycle
promulgated its regulations in Chapter 12 (Short-Lived Climate Pollutants) of Division 7 of Title
14 of the California Code of Regulations (the “SB 1383 Regulations”).
While CalRecycle issued the City a waiver from the SB 1383 Regulations’ organic waste
collection requirements as a low-population jurisdiction, the City is still required to establish an
edible food recovery program by adopting an ordinance.
DISCUSSION:
The attached Ordinance No. 374 (the “Ordinance”) adds Chapter 8.10 to the Rolling Hills
Municipal Code, entitled “Food Recovery.” It establishes the obligations of commercial edible
food generators – businesses/entities that create food for human consumption (e.g.,
supermarkets, grocery stores, restaurants above a certain capacity or size, etc.) to (1)
contract with edible food recovery organizations (e.g., food banks/pantries) and services for
the donation of edible food that can be recovered for human consumption; (2) not intentionally
spoil edible food capable of being recovered; (3) grant the City or its designee access to their
premises for inspection and records review; and (4) keep certain records of their compliance.
It also sets forth the obligations of edible food recovery organizations and services to keep
248
records of their transactions with commercial edible food generators, and to report to the City
at regular intervals the total pounds of food they recover from each generator.
There are two tiers of commercial edible good generators. The requirements for Tier 1 (e.g.,
supermarkets, grocery stores, etc.) take effect immediately. The requirements for Tier 2 (e.g.,
restaurants, hotel food facilities, etc. of a certain size) take effect on January 1, 2024.
The Ordinance authorizes the City and its designee to conduct inspections and investigations
of premises and records to confirm compliance by commercial edible food generators and
food recovery organizations and services.
Finally, the Ordinance sets forth the process for the issuance of a notice of violation and the
assessment of a fine for any violations of Chapter 8.10, as well as other civil penalties. It
should be noted that the Ordinance currently would not apply in the City because the City has
no commercial edible food generators. However, in the future if the City allowed commercial
edible good generators, then this Ordinance would take effect. In that instance, the Ordinance
would also cover violations and enforcement actions. Although the Ordinance would not apply
to existing uses in the City, it still needs to be adopted so that the City is in compliance with
SB 1383 Regulations.
FISCAL IMPACT:
None.
RECOMMENDATION:
Waive first reading and introduce Ordinance No. 374, adding Chapter 8.10 to the Rolling Hills
Municipal Code Relating to Edible Food Recovery.
ATTACHMENTS:
374_Rolling Hills_ Edible Food Recovery Ordinance-c1 - DRAFT.pdf
CL_AGN_220228_CC_OrdinanceNo374_EdibleFoodRecovery_Supplemental.pdf
249
ORDINANCE NO. 374
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF
ROLLING HILLS, CALIFORNIA ADDING CHAPTER 8.10 TO
THE ROLLING HILLS MUNICIPAL CODE RELATING TO
EDIBLE FOOD RECOVERY
WHEREAS, SB 1383 (Chapter 395, Statutes of 2016) directed the California Department
of Resources Recycling and Recovery (“CalRecycle”) to adopt regulations to reduce organic waste
by 50 percent from its 2014 baseline level by 2020 and 75 percent by 2025; and
WHEREAS, SB 1383 also requires the regulations to recover, for human consumption, at
least 20 percent of edible food that is currently thrown away; and
WHEREAS, CalRecycle promulgated regulations as directed in SB 1383 in Chapter 12
(Short-Lived Climate Pollutants) of Division 7 of Title 14 of the California Code of Regulations
(“SB 1383 Regulations”); and
WHEREAS, the SB 1383 Regulations take effect January 1, 2022, and requires the City
of Rolling Hills to adopt an ordinance to enforce the SB 1383 Regulations by said date; and
WHEREAS, the City Council desires to adopt an Edible Food Recovery Ordinance to
comply with the SB 1383 Regulations.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF ROLLING HILLS
DOES ORDAIN AS FOLLOWS:
Section 1. Chapter 8.10 is hereby added as set forth in Exhibit A, incorporated by this
reference.
Section 2. Environmental review is not required because adoption of the Ordinance is
not a project under the California Environmental Quality Act (CEQA) pursuant to CEQA
Guideline 15378(b)(5) (organization or administrative activities of governments not a project).
Section 3. If any section, subsection, clause, or phrase in this Ordinance or the
application thereof to any person or circumstance is for any reason held invalid, the validity of the
remainder of this Ordinance or the application of such provisions to other persons or circumstances
shall not be affected thereby. The City Council hereby declares that it would have passed this
Ordinance and each section, subsection, sentence, clause, or phrase thereof, irrespective of the fact
that one or more sections, subsections, sentences, clauses, or phrases or the application thereof to
any person or circumstance be held invalid.
Section 4. No less than five days prior to the adoption of this Ordinance, the City Clerk
published a summary of this Ordinance in accordance with Government Code section 36933. The
City Clerk will certify to the passage of this Ordinance by the City Council of the City of Rolling
250
Hills, California, and cause a summary to be published once within fifteen (15) days after its
passage in a newspaper of general circulation, printed, published and circulated in the City in
accordance with Government Code section 36933.
Section 5. This Ordinance shall take effect and be in full force 30 days after its
adoption.
INTRODUCED on the 28th day of February, 2022, and PASSED AND ADOPTED at a
regular meeting of the City Council of the City of Rolling Hills on this _____ day of ________,
2022, by the following vote:
AYES:
NAYS:
ABSENT:
ABSTAIN:
City of Rolling Hills
Bea Dieringer, Mayor
ATTEST:
______________________________
Christian Horvath, City Clerk
APPROVED AS TO FORM:
BEST BEST & KRIEGER LLP
______________________________
City Attorney
251
STATE OF CALIFORNIA )
COUNTY OF LOS ANGELES ) ss
CITY OF ROLLING HILLS )
I, Christian Horvath, City Clerk of the City of Rolling Hills, California, do hereby certify that the
foregoing Ordinance was adopted at a regular meeting of the City Council of the City of Rolling
Hills held on the _____th day of ____________, 2022, by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
______________________________
Christian Horvath, City Clerk
252
EXHIBIT A
Chapter 8.10
FOOD RECOVERY
8.10.010 - Definitions.
8.10.020 - Requirements for Commercial Edible Food Generators.
8.10.030 - Requirements for Food Recovery Organizations and Services.
8.10.040 - Inspections and Investigations.
8.10.050 - Violations.
8.10.010 Definitions.
For the purpose of this chapter, certain terms are defined as follows:
A. “CCR” means the California Code of Regulations.
B. “CalRecycle” means the California Department of Resources Recycling and
Recovery.
C. “City” means the City of Rolling Hills.
D. “City Council” means the City Council of the City of Rolling Hills.
E. “City Manager” means the City Manager of the City of Rolling Hills, or his or her
designee.
F. “County” means the County of Los Angeles.
G. “Designee” means an entity that the City contracts with or otherwise arranges to
carry out any of the City’s responsibilities as authorized in 14 CCR § 18981.2. A
Designee may be a government entity, a hauler, a private entity, or a combination
of those entities.
H. “Edible Food” means food intended for human consumption, or as otherwise
defined in 14 CCR § 18982(a)(18). Edible Food is not Solid Waste if it is recovered
and not discarded.
I. “Enforcement Action" means an action of the City to address non-compliance
including, but not limited to, issuing administrative citations, fines, penalties, or
using other remedies.
J. “Enforcement Officer" means the City Manager, County administrative official,
chief operating officer, executive director, public works director or other executive
in charge or their authorized designees who is/are partially or wholly responsible
for enforcing this chapter.
253
K. “Food Distributor” means a company that distributes food to entities including, but
not limited to, Supermarkets and Grocery Stores, or as otherwise defined in 14 CCR
§ 18982(a)(22).
L. “Food Facility” has the same meaning as in Health and Safety Code Section
113789.
M. “Food Recovery” means actions to collect and distribute food for human
consumption that otherwise would be disposed, or as otherwise defined in 14 CCR
§ 18982(a)(24).
N. “Food Recovery Organization” means an entity that engages in the collection or
receipt of Edible Food from Commercial Edible Food Generators and distributes
that Edible Food to the public for Food Recovery, either directly or through other
entities or as otherwise defined in 14 CCR § 18982(a)(25), including, but not
limited to:
1. A food bank as defined in Section 113783 of the Health and Safety Code;
2. A nonprofit charitable organization as defined in Section 113841 of the
Health and Safety code; and,
3. A nonprofit charitable temporary food facility as defined in Section 113842
of the Health and Safety Code.
O. “Food Recovery Service” means a person or entity that collects and transports
Edible Food from a Commercial Edible Food Generator to a Food Recovery
Organization or other entities for Food Recovery, or as otherwise defined in
14 CCR § 18982(a)(26).
P. “Food Service Provider” means an entity primarily engaged in providing food
services to institutional, governmental, Commercial, or industrial locations of
others based on contractual arrangements with these types of organizations, or as
otherwise defined in 14 CCR § 18982(a)(27).
Q. “Generator” means any person or other entity who is responsible for the initial
creation of Solid Waste.
R. “Grocery store” means a store primarily engaged in the retail sale of canned food;
dry goods; fresh fruits and vegetables; fresh meats, fish, and poultry; and any area
that is not separately owned within the store where the food is prepared and served,
including a bakery, deli, and meat and seafood departments, or as otherwise defined
in 14 CCR § 18982(a)(30).
S. “Health Officer” means the Health Officer of the City.
T. “Inspection” means a site visit where the City reviews records of an entity’s
collection, handling, recycling, or landfill disposal of organic waste or Edible Food
254
to determine if the entity is complying with requirements set forth in this chapter,
or as otherwise defined in 14 CCR § 18982(a)(35).
U. “Large Event” means an event, including, but not limited to, a sporting event or a
flea market, that charges an admission price, or is operated by a local agency, and
serves an average of more than 2,000 individuals per day of operation of the event,
at a location that includes, but is not limited to, a public, nonprofit, or privately
owned park, parking lot, golf course, street system, or other open space when being
used for an event.
V. “Large Venue” means a permanent venue facility that annually seats or serves an
average of more than 2,000 individuals within the grounds of the facility per day of
operation of the venue facility. A venue facility includes, but is not limited to, a
public, nonprofit, or privately owned or operated stadium, amphitheater, arena, hall,
amusement park, conference or civic center, zoo, aquarium, airport, racetrack,
horse track, performing arts center, fairground, museum, theater, or other public
attraction facility. A site under common ownership or control that includes more
than one large venue that is contiguous with other large venues in the site, is a single
large venue.
W. “Local Education Agency” means a school district, charter school, or County office
of education that is not subject to the control of City or County regulations related
to Solid Waste, or as otherwise defined in 14 CCR § 18982(a)(40).
X. “Notice of Violation” or “NOV” means a notice that a violation has occurred that
includes a compliance date to avoid an action to seek penalties, or as otherwise
defined in 14 CCR § 18982(a)(45) or further explained in 14 CCR § 18995.4.
Y. “Person” means persons, firms, corporations or associations.
Z. “Recovered Organic Waste Products” means products made from California,
landfill-diverted recovered Organic Waste processed in a permitted or otherwise
authorized facility, or as otherwise defined in 14 CCR § 18982(a)(60).
AA. “Recovery” means any activity or process described in 14 CCR § 18983.1(b), or as
otherwise defined in 14 CCR § 18982(a)(49).
BB. “Residential” means any residential dwelling.
CC. “SB 1383” means Senate Bill 1383 (Chapter 395, Statutes of 2016).
DD. “SB 1383 Regulations” means the Short-Lived Climate Pollutants: Organic Waste
Reduction regulations developed by CalRecycle and adopted in 2020 that created
14 CCR, Division 7, Chapter 12 and amended portions of regulations of 14 CCR
and 27 CCR.
EE. “Self-hauler” means a Generator, who hauls his or her own Solid Waste, organic
waste, or recyclable materials to another Person. “Self-hauler” also includes a
255
person who back-hauls waste, or as otherwise defined in 14 CCR § 18982(a)(66).
“Back-hauling” is the process of generating and transporting organic waste to a
destination owned and operated by the Generator using the Generator’s own
employees and equipment, or as otherwise defined in 14 CCR § 18982(a)(66)(A).
FF. “Solid Waste” includes means all putrescible and nonputrescible solid, semisolid,
and liquid wastes, including garbage, trash, refuse, paper, rubbish, ashes, industrial
wastes, demolition and construction wastes, abandoned vehicles and parts thereof,
discarded home and industrial appliances, dewatered, treated, or chemically fixed
sewage sludge which is not hazardous waste, manure, vegetable or animal solid and
semisolid wastes, and other discarded solid and semisolid waste. “Solid Waste”
does not include
1. Hazardous waste, as defined in Public Resources Code Section 40141;
2. Radioactive waste regulated pursuant to the Radiation Control Law
(commencing with Health and Safety Code Section 114960); or
3. Medical waste regulated pursuant to the Medical Waste Management Act
(commencing with Health and Safety Code Section 117600). Untreated
medical waste shall not be disposed of in a solid waste landfill, as defined
in Public Resources Code Section 40195.1. Medical waste that has been
treated and deemed to be solid waste shall be regulated pursuant to Division
30 of the Public Resources Code.
GG. “State” means the State of California.
HH. “Supermarket” means a full-line, self-service retail store with gross annual sales of
two million dollars ($2,000,000), or more, and which sells a line of dry grocery,
canned goods, or nonfood items and some perishable items, or as otherwise defined
in 14 CCR § 18982(a)(71).
II. “Tier One Commercial Edible Food Generator” means a Commercial Edible Food
Generator that is one of the following:
1. Supermarket.
2. Grocery Store with a total facility size equal to or greater than 10,000 square
feet.
3. Food service provider.
4. Food distributor.
5. Wholesale Food Vendor.
JJ. “Tier Two Commercial Edible Food Generator” means a Commercial Edible Food
Generator that is one of the following:
256
1. Restaurant with 250 or more seats, or a total facility size equal to or greater
than 5,000 square feet.
2. Hotel with an on-site food facility and 200 or more rooms.
3. Health facility with an on-site food facility and 100 or more beds.
4. Large Venue.
5. Large Event.
6. State agency with a cafeteria with 250 or more seats or total cafeteria facility
size equal to or greater than 5,000 square feet.
7. Local Education Agency facility with an on-site food facility.
KK. “Wholesale Food Vendor” means a business or establishment engaged in the
merchant wholesale distribution of food, where food (including fruits and
vegetables) is received, shipped, stored, prepared for distribution to a retailer,
warehouse, distributor, or other destination, or as otherwise defined in 14 CCR §
189852(a)(76).
8.10.020 - Requirements for Commercial Edible Food Generators.
A. Tier One Commercial Edible Food Generators must comply with the requirements
of this section, and Tier Two Commercial Edible Food Generators must comply
commencing January 1, 2024.
B. Large Venue or Large Event operators not providing food services, but allowing
for food to be provided by others, shall require Food Facilities operating at the
Large Venue or Large Event to comply with the requirements of this section,
commencing January 1, 2024.
C. Commercial Edible Food Generators shall comply with the following requirements:
1. Arrange to recover the maximum amount of Edible Food that would
otherwise be disposed.
2. Enter into a written agreement with Food Recovery Organizations or Food
Recovery Services for:
a. The collection of Edible Food for Edible Food Recovery from the
Tier One or Tier Two Commercial Edible Food Generator’s
premises; or,
b. The acceptance of Edible Food that the Tier One or Tier Two
Commercial Edible Food Generator self-hauls to the Food Recovery
Organization.
257
3. Shall not intentionally spoil Edible Food that is capable of being recovered
by a Food Recovery Organization or a Food Recovery Service.
2. Allow the City’s designated Enforcement Officer or Designee to access the
premises and to review records pursuant to 14 CCR § 18991.4.
3. Keep records that include the following information, or as otherwise
specified in 14 CCR § 18991.4:
a. A list of each Food Recovery Service or Food Recovery
Organization that collects or receives its Edible Food pursuant to a
contract or written agreement established under 14 CCR
§ 18991.3(b).
b. A copy of all contracts or written agreements established under 14
CCR § 18991.3(B).
c. A record of the following information for each of those Food
Recovery Services or Food Recovery Organizations:
i. The name, address, and contact information of the Food
Recovery Service or Food Recovery Organization.
ii. The types of Edible Food that will be collected by, or Self-
hauled to, the Food Recovery Service or Food Recovery
Organization.
iii. The established frequency that Edible Food will be collected
or self-hauled.
iv. The quantity of Edible Food, measured in pounds recovered
per month, collected or self-hauled to a Food Recovery
Service or Food Recovery Organization for purposes of
Food Recovery.
D. Nothing in this chapter shall be construed to limit or conflict with the protections
provided by the California Good Samaritan Food Donation Act of 2017, the Federal
Good Samaritan Act, or share table and school food donation guidance pursuant to
Senate Bill 557 (Chapter 285, Statutes of 2017).
8.10.030 - Requirements for Food Recovery Organizations and Services.
A. Food Recovery Services collecting or receiving Edible Food directly from
Commercial Edible Food Generators via a contract or written agreement
established under 14 CCR § 18991.3(b) shall maintain the following records, or as
otherwise specified by 14 CCR § 18991.5(a)(1):
258
1. The name, address, and contact information for each Commercial Edible
Food Generator from which the service collects Edible Food.
2. The quantity in pounds of Edible Food collected from each Commercial
Edible Food Generator per month.
3. The quantity in pounds of Edible Food transported to each Food Recovery
Organization per month.
4. The name, address, and contact information for each Food Recovery
Organization for which the Food Recovery Service transports Edible Food
for Food Recovery.
B. Food Recovery Organizations collecting or receiving Edible Food directly from
Commercial Edible Food Generators via a contract or written agreement
established under 14 CCR § 18991.3(b) shall maintain the following records, or as
otherwise specified by 14 CCR § 18991.5(a)(2):
1. The name, address, and contact information for each Commercial Edible
Food Generator from which the organization receives Edible Food.
2. The quantity in pounds of Edible Food collected form each Commercial
Edible Food Generator per month.
3. The name, address, and contact information for each Food Recovery
Service from which the organization receives Edible Food for Food
Recovery.
C. Food Recovery Organizations and Food Recovery Services that have their primary
address physically located in the City and contract or have written agreements with
one or more Commercial Edible Food Generators pursuant to 14 CCR § 18991.3(b)
shall, no later than March 1, July 1, and September 1 of each calendar year, report
to the City in which they are located the total pounds of Edible Food recovered in
the previous calendar year from the Tier One and Tier Two Commercial Edible
Food Generators with which they have established a contract or written agreement
pursuant to 14 CCR § 18991.3(b).
D. In order to support Edible Food Recovery capacity planning assessments and other
studies, Food Recovery Services and Food Recovery Organizations operating in the
City shall, upon request, provide information and consultation to the City regarding
existing or proposed new or expanded Food Recovery capacity that could be
accessed by the City and its Commercial Edible Food Generators. A Food
Recovery Service or Food Recovery Organization contacted by the City shall
respond to such request for information within 60 days, unless a shorter timeframe
is otherwise specified by the City.
259
8.10.040 - Inspections and Investigations.
A. City Enforcement Officer and/or its Designee are authorized to conduct Inspections
an investigations, at random or otherwise, to confirm compliance with this chapter
by Commercial Edible Food Generators, Food Recovery Services, and Food
Recovery Organizations, subject to applicable laws.
B. The regulated entity shall provide or arrange for access during all Inspections and
shall cooperate with the City Enforcement Officer or Designee during such
Inspections and investigations. Such Inspections and investigations may include
Edible Food Recovery activities, records, or any other requirement described
herein. Failure to provide or arrange for: (i) access to an entity’s premises; or (ii)
access to records for any Inspection or investigation is a violation of this chapter
and may result in penalties described in Section 8.10.050.
C. Any records obtained by the City during its Inspections and other reviews shall be
subject to the requirements and applicable disclosure exemptions of the Public
Records Act as set forth in Government Code § 6520 et seq.
D. City Enforcement Officer and/or its Designee are authorized to conduct any
Inspections or other investigations as reasonably necessary to further the goals of
this chapter, subject to applicable laws.
8.10.050 - Violations.
A. Violation of any provision of this chapter shall constitute grounds for issuance of a
Notice of Violation and assessment of a fine by an Enforcement Officer.
Enforcement Actions under this chapter include issuance of an administrative
citation and assessment of a fine. The City’s procedures on imposition of
administrative fines are set forth in Rolling Hills Municipal Code Chapter 1.08, and
shall govern the imposition, enforcement, collection, and review of administrative
citations issued to enforce this chapter and any rule or regulation adopted pursuant
hereto, except as otherwise indicated.
B. City may seek all other remedies allowed by law, including civil action or
prosecution for an alleged misdemeanor or infraction. City may pursue civil actions
in the California courts to seek recovery of unpaid administrative citations.
C. Penalty Amounts for Types of Violations
1. For a first violation, the amount of the penalty shall be $100 per violation.
2. For a second violation, the amount of the penalty shall be $200 per violation.
3. For a third or subsequent violation, the amount of the penalty shall be $500
per violation.
4. The penalties shall be consistent with Government Code section 36900.
260
D. The City may extend the compliance deadlines set forth in a Notice of Violation if
it finds that there are extenuating circumstances beyond the control of the
respondent that make compliance within the deadlines impracticable, including the
following:
1. Acts of God such as earthquakes, wildfires, flooding, and other emergencies
or natural disasters;
2. Delays in obtaining discretionary permits or other government agency
approvals; or,
3. Deficiencies in Edible Food Recovery capacity and the City is under a
corrective action plan with CalRecycle pursuant to 14 CCR Section 18996.2
due to those deficiencies.
F. Appeals Process. Persons receiving an administrative citation containing a penalty
for an uncorrected violation under this chapter may request a hearing to appeal the
citation pursuant to Section 1.08.090, as it may be amended from time to time.
G. Education Period for Non-Compliance. Through December 31, 2023, the City will
conduct Inspections to determine compliance, and if the City determines that the
Tier One Commercial Edible Food Generator, Food Recovery Service, Food
Recovery Organization, or other entity is not in compliance, it shall provide
educational materials to the entity describing its obligations under this chapter and
a notice that compliance is required, and that violations may be subject to
administrative civil penalties starting on January 1, 2024.
H. Civil Penalties for Non-Compliance. Beginning January 1, 2024, if the City
determines that a Tier One Commercial Edible Food Generator, Tier Two
Commercial Edible Food Generator, Food Recovery Service, Food Recovery
Organization, or other entity is not in compliance with this chapter, it shall
document the noncompliance or violation, issue a Notice of Violation, and take
Enforcement Action pursuant to this chapter.
I. This Chapter shall be interpreted to be consistent with the City’s regulatory
authority, and shall only apply to Local Education Agencies and other entities to
the extent permitted by law, including SB 1383 Regulations.
261
ORDINANCE NO. 2022-XX
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF
ROLLING HILLS, CALIFORNIA ADDING CHAPTER 8.10 TO
THE ROLLING HILLS MUNICIPAL CODE AND AMENDING
SECTION 1.08.030 RELATING TO EDIBLE FOOD RECOVERY
WHEREAS, SB 1383 (Chapter 395, Statutes of 2016) directed the California Department
of Resources Recycling and Recovery (“CalRecycle”) to adopt regulations to reduce organic waste
by 50 percent from its 2014 baseline level by 2020 and 75 percent by 2025; and
WHEREAS, SB 1383 also requires the regulations to recover, for human consumption, at
least 20 percent of edible food that is currently thrown away; and
WHEREAS, CalRecycle promulgated regulations as directed in SB 1383 in Chapter 12
(Short-Lived Climate Pollutants) of Division 7 of Title 14 of the California Code of Regulations
(“SB 1383 Regulations”); and
WHEREAS, CalRecycle issued the City of Rolling Hills a waiver from the SB 1383
Regulations’ organic waste collection requirements as a low-population jurisdiction; and
WHEREAS, the City currently does not have any commercial edible food generators
within the City; and
WHEREAS, the SB 1383 Regulations take effect January 1, 2022, and still requires the
City of Rolling Hills to adopt an ordinance to enforce the SB 1383 Regulations by said date even
in spite of the City’s waiver and lack of commercial edible food generators; and
WHEREAS, the City Council desires to adopt an Edible Food Recovery Ordinance to
comply with the SB 1383 Regulations.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF ROLLING HILLS
DOES ORDAIN AS FOLLOWS:
Section 1. Chapter 8.10 is hereby added as set forth in Exhibit A, which is incorporated
by this reference, and Section 1.08.030 is hereby amended by adding the language in bold as set
forth in Exhibit A, which is incorporated by this reference.
Section 2. Environmental review is not required because adoption of the Ordinance is
not a project under the California Environmental Quality Act (CEQA) pursuant to CEQA
Guideline 15378(b)(5) (organization or administrative activities of governments not a project).
Section 3. If any section, subsection, clause, or phrase in this Ordinance or the
application thereof to any person or circumstance is for any reason held invalid, the validity of the
remainder of this Ordinance or the application of such provisions to other persons or circumstances
shall not be affected thereby. The City Council hereby declares that it would have passed this
262
Ordinance and each section, subsection, sentence, clause, or phrase thereof, irrespective of the fact
that one or more sections, subsections, sentences, clauses, or phrases or the application thereof to
any person or circumstance be held invalid.
Section 4. The City Clerk shall certify to the passage and adoption of this Ordinance
and shall cause the same, or the summary thereof, to be published or posted in the manner required
by law.No less than five days prior to the adoption of this Ordinance, the City Clerk published a
summary of this Ordinance in accordance with Government Code section 36933. The City Clerk
will certify to the passage of this Ordinance by the City Council of the City of Rolling Hills,
California, and cause a summary to be published once within fifteen (15) days after its passage in
a newspaper of general circulation, printed, published and circulated in the City in accordance with
Government Code section 36933.
Section 5. This Ordinance shall take effect and be in full force 30 days after its
adoption.
INTRODUCED on the __ day of _____, 2022, and PASSED AND ADOPTED at a
regular meeting of the City Council of the City of Rolling Hills on this _____ day of ________,
2022, by the following vote:
AYES:
NAYS:
ABSENT:
ABSTAIN:
City of Rolling Hills
Bea Dieringer, Mayor
ATTEST:
______________________________
Christian Horvath, City Clerk
APPROVED AS TO FORM:
BEST BEST & KRIEGER LLP
Formatted: Indent: Left: 0", First line: 0"
263
______________________________
City Attorney
264
STATE OF CALIFORNIA )
COUNTY OF LOS ANGELES ) ss
CITY OF ROLLING HILLS )
I, Christian Horvath, City Clerk of the City of Rolling Hills, California, do hereby certify that the
foregoing Ordinance was adopted at a regular meeting of the City Council of the City of Rolling
Hills held on the _____th day of ____________, 2022, by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
______________________________
Christian Horvath, City Clerk
265
EXHIBIT A
Chapter 8.10
FOOD RECOVERY
8.10.010 - Definitions.
8.10.020 - Requirements for Commercial Edible Food Generators.
8.10.030 - Requirements for Food Recovery Organizations and Services.
8.10.040 - Inspections and Investigations.
8.10.050 - Violations.
8.10.010 Definitions.
For the purpose of this chapter, certain terms are defined as follows:
A. “CCR” means the California Code of Regulations.
B. “CalRecycle” means the California Department of Resources Recycling and
Recovery.
C. “City” means the City of Rolling Hills.
D. “City Council” means the City Council of the City of Rolling Hills.
E. “City Manager” means the City Manager of the City of Rolling Hills, or his or her
designee.
F. “County” means the County of Los Angeles.
G. “Designee” means an entity that the City contracts with or otherwise arranges to
carry out any of the City’s responsibilities as authorized in 14 CCR § 18981.2. A
Designee may be a government entity, a hauler, a private entity, or a combination
of those entities.
H. “Edible Food” means food intended for human consumption, or as otherwise
defined in 14 CCR § 18982(a)(18). Edible Food is not Solid Waste if it is recovered
and not discarded.
I. “Enforcement Action" means an action of the City to address non-compliance
including, but not limited to, issuing administrative citations, fines, penalties, or
using other remedies.
J. “Enforcement Officer" means the City Manager, County administrative official,
chief operating officer, executive director, public works director or other executive
in charge or their authorized designees who is/are partially or wholly responsible
for enforcing this chapter.
266
K. “Food Distributor” means a company that distributes food to entities including, but
not limited to, Supermarkets and Grocery Stores, or as otherwise defined in 14 CCR
§ 18982(a)(22).
L. “Food Facility” has the same meaning as in Health and Safety Code Section
113789.
M. “Food Recovery” means actions to collect and distribute food for human
consumption that otherwise would be disposed, or as otherwise defined in 14 CCR
§ 18982(a)(24).
N. “Food Recovery Organization” means an entity that engages in the collection or
receipt of Edible Food from Commercial Edible Food Generators and distributes
that Edible Food to the public for Food Recovery, either directly or through other
entities or as otherwise defined in 14 CCR § 18982(a)(25), including, but not
limited to:
1. A food bank as defined in Section 113783 of the Health and Safety Code;
2. A nonprofit charitable organization as defined in Section 113841 of the
Health and Safety code; and,
3. A nonprofit charitable temporary food facility as defined in Section 113842
of the Health and Safety Code.
O. “Food Recovery Service” means a person or entity that collects and transports
Edible Food from a Commercial Edible Food Generator to a Food Recovery
Organization or other entities for Food Recovery, or as otherwise defined in
14 CCR § 18982(a)(26).
P. “Food Service Provider” means an entity primarily engaged in providing food
services to institutional, governmental, Commercial, or industrial locations of
others based on contractual arrangements with these types of organizations, or as
otherwise defined in 14 CCR § 18982(a)(27).
Q. “Generator” means any person or other entity who is responsible for the initial
creation of Solid Waste.
R. “Grocery store” means a store primarily engaged in the retail sale of canned food;
dry goods; fresh fruits and vegetables; fresh meats, fish, and poultry; and any area
that is not separately owned within the store where the food is prepared and served,
including a bakery, deli, and meat and seafood departments, or as otherwise defined
in 14 CCR § 18982(a)(30).
S. “Health Officer” means the Health Officer of the City.
T. “Inspection” means a site visit where the City reviews records of an entity’s
collection, handling, recycling, or landfill disposal of organic waste or Edible Food
267
to determine if the entity is complying with requirements set forth in this chapter,
or as otherwise defined in 14 CCR § 18982(a)(35).
U. “Large Event” means an event, including, but not limited to, a sporting event or a
flea market, that charges an admission price, or is operated by a local agency, and
serves an average of more than 2,000 individuals per day of operation of the event,
at a location that includes, but is not limited to, a public, nonprofit, or privately
owned park, parking lot, golf course, street system, or other open space when being
used for an event.
V. “Large Venue” means a permanent venue facility that annually seats or serves an
average of more than 2,000 individuals within the grounds of the facility per day of
operation of the venue facility. A venue facility includes, but is not limited to, a
public, nonprofit, or privately owned or operated stadium, amphitheater, arena, hall,
amusement park, conference or civic center, zoo, aquarium, airport, racetrack,
horse track, performing arts center, fairground, museum, theater, or other public
attraction facility. A site under common ownership or control that includes more
than one large venue that is contiguous with other large venues in the site, is a single
large venue.
W. “Local Education Agency” means a school district, charter school, or County office
of education that is not subject to the control of City or County regulations related
to Solid Waste, or as otherwise defined in 14 CCR § 18982(a)(40).
X. “Notice of Violation” or “NOV” means a notice that a violation has occurred that
includes a compliance date to avoid an action to seek penalties, or as otherwise
defined in 14 CCR § 18982(a)(45) or further explained in 14 CCR § 18995.4.
Y. “Person” means persons, firms, corporations or associations.
Z. “Recovered Organic Waste Products” means products made from California,
landfill-diverted recovered Organic Waste processed in a permitted or otherwise
authorized facility, or as otherwise defined in 14 CCR § 18982(a)(60).
AA. “Recovery” means any activity or process described in 14 CCR § 18983.1(b), or as
otherwise defined in 14 CCR § 18982(a)(49).
BB. “Residential” means any residential dwelling.
CC. “SB 1383” means Senate Bill 1383 (Chapter 395, Statutes of 2016).
DD. “SB 1383 Regulations” means the Short-Lived Climate Pollutants: Organic Waste
Reduction regulations developed by CalRecycle and adopted in 2020 that created
14 CCR, Division 7, Chapter 12 and amended portions of regulations of 14 CCR
and 27 CCR.
EE. “Self-hauler” means a Generator, who hauls his or her own Solid Waste, organic
waste, or recyclable materials to another Person. “Self-hauler” also includes a
268
person who back-hauls waste, or as otherwise defined in 14 CCR § 18982(a)(66).
“Back-hauling” is the process of generating and transporting organic waste to a
destination owned and operated by the Generator using the Generator’s own
employees and equipment, or as otherwise defined in 14 CCR § 18982(a)(66)(A).
FF. “Solid Waste” includes means all putrescible and nonputrescible solid, semisolid,
and liquid wastes, including garbage, trash, refuse, paper, rubbish, ashes, industrial
wastes, demolition and construction wastes, abandoned vehicles and parts thereof,
discarded home and industrial appliances, dewatered, treated, or chemically fixed
sewage sludge which is not hazardous waste, manure, vegetable or animal solid and
semisolid wastes, and other discarded solid and semisolid waste. “Solid Waste”
does not include
1. Hazardous waste, as defined in Public Resources Code Section 40141;
2. Radioactive waste regulated pursuant to the Radiation Control Law
(commencing with Health and Safety Code Section 114960); or
3. Medical waste regulated pursuant to the Medical Waste Management Act
(commencing with Health and Safety Code Section 117600). Untreated
medical waste shall not be disposed of in a solid waste landfill, as defined
in Public Resources Code Section 40195.1. Medical waste that has been
treated and deemed to be solid waste shall be regulated pursuant to Division
30 of the Public Resources Code.
GG. “State” means the State of California.
HH. “Supermarket” means a full-line, self-service retail store with gross annual sales of
two million dollars ($2,000,000), or more, and which sells a line of dry grocery,
canned goods, or nonfood items and some perishable items, or as otherwise defined
in 14 CCR § 18982(a)(71).
II. “Tier One Commercial Edible Food Generator” means a Commercial Edible Food
Generator that is one of the following:
1. Supermarket.
2. Grocery Store with a total facility size equal to or greater than 10,000 square
feet.
3. Food service provider.
4. Food distributor.
5. Wholesale Food Vendor.
JJ. “Tier Two Commercial Edible Food Generator” means a Commercial Edible Food
Generator that is one of the following:
269
1. Restaurant with 250 or more seats, or a total facility size equal to or greater
than 5,000 square feet.
2. Hotel with an on-site food facility and 200 or more rooms.
3. Health facility with an on-site food facility and 100 or more beds.
4. Large Venue.
5. Large Event.
6. State agency with a cafeteria with 250 or more seats or total cafeteria facility
size equal to or greater than 5,000 square feet.
7. Local Education Agency facility with an on-site food facility.
KK. “Wholesale Food Vendor” means a business or establishment engaged in the
merchant wholesale distribution of food, where food (including fruits and
vegetables) is received, shipped, stored, prepared for distribution to a retailer,
warehouse, distributor, or other destination, or as otherwise defined in 14 CCR §
189852(a)(76).
8.10.020 - Requirements for Commercial Edible Food Generators.
A. Tier One Commercial Edible Food Generators must comply with the requirements
of this section, and Tier Two Commercial Edible Food Generators must comply
commencing January 1, 2024.
B. Large Venue or Large Event operators not providing food services, but allowing
for food to be provided by others, shall require Food Facilities operating at the
Large Venue or Large Event to comply with the requirements of this section,
commencing January 1, 2024.
C. Commercial Edible Food Generators shall comply with the following requirements:
1. Arrange to recover the maximum amount of Edible Food that would
otherwise be disposed.
2. Enter into a written agreement with Food Recovery Organizations or Food
Recovery Services for:
a. The collection of Edible Food for Edible Food Recovery from the
Tier One or Tier Two Commercial Edible Food Generator’s
premises; or,
b. The acceptance of Edible Food that the Tier One or Tier Two
Commercial Edible Food Generator self-hauls to the Food Recovery
Organization.
270
3. Shall not intentionally spoil Edible Food that is capable of being recovered
by a Food Recovery Organization or a Food Recovery Service.
2. Allow the City’s designated Enforcement Officer or Designee to access the
premises and to review records pursuant to 14 CCR § 18991.4.
3. Keep records that include the following information, or as otherwise
specified in 14 CCR § 18991.4:
a. A list of each Food Recovery Service or Food Recovery
Organization that collects or receives its Edible Food pursuant to a
contract or written agreement established under 14 CCR
§ 18991.3(b).
b. A copy of all contracts or written agreements established under 14
CCR § 18991.3(B).
c. A record of the following information for each of those Food
Recovery Services or Food Recovery Organizations:
i. The name, address, and contact information of the Food
Recovery Service or Food Recovery Organization.
ii. The types of Edible Food that will be collected by, or Self-
hauled to, the Food Recovery Service or Food Recovery
Organization.
iii. The established frequency that Edible Food will be collected
or self-hauled.
iv. The quantity of Edible Food, measured in pounds recovered
per month, collected or self-hauled to a Food Recovery
Service or Food Recovery Organization for purposes of
Food Recovery.
D. Nothing in this chapter shall be construed to limit or conflict with the protections
provided by the California Good Samaritan Food Donation Act of 2017, the Federal
Good Samaritan Act, or share table and school food donation guidance pursuant to
Senate Bill 557 (Chapter 285, Statutes of 2017).
8.10.030 - Requirements for Food Recovery Organizations and Services.
A. Food Recovery Services collecting or receiving Edible Food directly from
Commercial Edible Food Generators via a contract or written agreement
established under 14 CCR § 18991.3(b) shall maintain the following records, or as
otherwise specified by 14 CCR § 18991.5(a)(1):
271
1. The name, address, and contact information for each Commercial Edible
Food Generator from which the service collects Edible Food.
2. The quantity in pounds of Edible Food collected from each Commercial
Edible Food Generator per month.
3. The quantity in pounds of Edible Food transported to each Food Recovery
Organization per month.
4. The name, address, and contact information for each Food Recovery
Organization for which the Food Recovery Service transports Edible Food
for Food Recovery.
B. Food Recovery Organizations collecting or receiving Edible Food directly from
Commercial Edible Food Generators via a contract or written agreement
established under 14 CCR § 18991.3(b) shall maintain the following records, or as
otherwise specified by 14 CCR § 18991.5(a)(2):
1. The name, address, and contact information for each Commercial Edible
Food Generator from which the organization receives Edible Food.
2. The quantity in pounds of Edible Food collected form each Commercial
Edible Food Generator per month.
3. The name, address, and contact information for each Food Recovery
Service from which the organization receives Edible Food for Food
Recovery.
C. Food Recovery Organizations and Food Recovery Services that have their primary
address physically located in the City and contract or have written agreements with
one or more Commercial Edible Food Generators pursuant to 14 CCR § 18991.3(b)
shall, no later than March 1, July 1, and September 1 of each calendar year, report
to the City in which they are located the total pounds of Edible Food recovered in
the previous calendar year from the Tier One and Tier Two Commercial Edible
Food Generators with which they have established a contract or written agreement
pursuant to 14 CCR § 18991.3(b).
D. In order to support Edible Food Recovery capacity planning assessments and other
studies, Food Recovery Services and Food Recovery Organizations operating in the
City shall, upon request, provide information and consultation to the City regarding
existing or proposed new or expanded Food Recovery capacity that could be
accessed by the City and its Commercial Edible Food Generators. A Food
Recovery Service or Food Recovery Organization contacted by the City shall
respond to such request for information within 60 days, unless a shorter timeframe
is otherwise specified by the City.
272
8.10.040 - Inspections and Investigations.
A. City Enforcement Officer and/or its Designee are authorized to conduct Inspections
an investigations, at random or otherwise, to confirm compliance with this chapter
by Commercial Edible Food Generators, Food Recovery Services, and Food
Recovery Organizations, subject to applicable laws.
B. The regulated entity shall provide or arrange for access during all Inspections and
shall cooperate with the City Enforcement Officer or Designee during such
Inspections and investigations. Such Inspections and investigations may include
Edible Food Recovery activities, records, or any other requirement described
herein. Failure to provide or arrange for: (i) access to an entity’s premises; or (ii)
access to records for any Inspection or investigation is a violation of this chapter
and may result in penalties described in Section 8.10.050.
C. Any records obtained by the City during its Inspections and other reviews shall be
subject to the requirements and applicable disclosure exemptions of the Public
Records Act as set forth in Government Code § 6520 et seq.
D. City Enforcement Officer and/or its Designee are authorized to conduct any
Inspections or other investigations as reasonably necessary to further the goals of
this chapter, subject to applicable laws.
8.10.050 - Violations.
A. Violation of any provision of this chapter shall constitute grounds for issuance of a
Notice of Violation and assessment of a fine by an Enforcement Officer.
Enforcement Actions under this chapter include issuance of an administrative
citation and assessment of a fine. The City’s procedures on imposition of
administrative fines are set forth in Rolling Hills Municipal Code Chapter 1.08, and
shall govern the imposition, enforcement, collection, and review of administrative
citations issued to enforce this chapter and any rule or regulation adopted pursuant
hereto, except as otherwise indicated.
B. City may seek all other remedies allowed by law, including civil action or
prosecution for an alleged misdemeanor or infraction. City may pursue civil actions
in the California courts to seek recovery of unpaid administrative citations.
C. Penalty Amounts for Types of Violations
1. For a first violation, the amount of the penalty shall be $100 per violation.
2. For a second violation, the amount of the penalty shall be $200 per violation.
3. For a third or subsequent violation, the amount of the penalty shall be $500
per violation.
4. The penalties shall be consistent with Government Code section 36900.
273
D. The City may extend the compliance deadlines set forth in a Notice of Violation if
it finds that there are extenuating circumstances beyond the control of the
respondent that make compliance within the deadlines impracticable, including the
following:
1. Acts of God such as earthquakes, wildfires, flooding, and other emergencies
or natural disasters;
2. Delays in obtaining discretionary permits or other government agency
approvals; or,
3. Deficiencies in Edible Food Recovery capacity and the City is under a
corrective action plan with CalRecycle pursuant to 14 CCR Section 18996.2
due to those deficiencies.
F. Appeals Process. Persons receiving an administrative citation containing a penalty
for an uncorrected violation under this chapter may request a hearing to appeal the
citation pursuant to Section 1.08.090, as it may be amended from time to time.
G. Education Period for Non-Compliance. Through December 31, 2023, the City will
conduct Inspections to determine compliance, and if the City determines that the
Tier One Commercial Edible Food Generator, Food Recovery Service, Food
Recovery Organization, or other entity is not in compliance, it shall provide
educational materials to the entity describing its obligations under this chapter and
a notice that compliance is required, and that violations may be subject to
administrative civil penalties starting on January 1, 2024.
H. Civil Penalties for Non-Compliance. Beginning January 1, 2024, if the City
determines that a Tier One Commercial Edible Food Generator, Tier Two
Commercial Edible Food Generator, Food Recovery Service, Food Recovery
Organization, or other entity is not in compliance with this chapter, it shall
document the noncompliance or violation, issue a Notice of Violation, and take
Enforcement Action pursuant to this chapter.
I. This Chapter shall be interpreted to be consistent with the City’s regulatory
authority, and shall only apply to Local Education Agencies and other entities to
the extent permitted by law, including SB 1383 Regulations.
CHAPTER 1.08
GENERAL PENALTY
1.08.030 Violation—Subject to administrative citation when.
Any person violating any provision or failing to comply with any of the mandatory
requirements of Chapter 9.58 and Chapter 8.10, shall be subject to the administrative
penalty provisions of this chapter.
Formatted: Font: Bold
Formatted: Centered, Space After: 0 pt
Formatted: Space After: 0 pt
Formatted: Font: Not Bold, Underline
Formatted: Indent: Left: 0.5", First line: 0"
Formatted: Underline
Formatted: Font: Not Bold, Underline
Formatted: Font: Bold
Formatted: Space After: 0 pt
Formatted: Indent: Left: 0", First line: 0"
274
Agenda Item No.: 12.D
Mtg. Date: 02/28/2022
TO:HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM:ASHFORD BALL, SENIOR MANAGEMENT ANALYST
THRU:ELAINE JENG P.E., CITY MANAGER
SUBJECT:INTRODUCE BY TITLE ONLY ORDINANCE NO. 375, AN ORDINANCE
OF THE CITY COUNCIL OF THE CITY OF ROLLING HILLS,
CALIFORNIA, AMENDING CHAPTER 8.30 (FIRE FUEL ABATEMENT)
OF THE ROLLING HILLS M U N I C I PA L CODE TO PROHIBIT NEW
PLANTINGS OF H I G H HAZARDOUS PLANTS AND TREES ; AND
FINDING THE ACTION EXEMPT FROM THE CALIFORNIA
ENVIRONMENTAL QUALITY ACT. FOR INTRODUCTION AND FIRST
READING.
DATE:February 28, 2022
BACKGROUND:
At the Fire Fuel Committee meeting on September 29, 2021 the Committee discussed
prohibiting the planting of high fire hazard plants to mitigate potential fire risks in the
community. The Committee reviewed the high hazard plants listed in the Los Angeles County
Fire Department Ready! Set! Go! brochure. At the November 10, 2021 Fire Fuel Committee
meeting, the Committee decided to recommend to the City Council to prohibit the planting of
the following high hazard plants:
1. Pine
2. Pampas Grass
3. Palm
4. Juniper
5. Acacia (Shrub)
6. Eucalyptus
7. Cedar
8. Cypress
9. Italian Cypress
At the November 22, 2021 City Council meeting, the direction to staff was to present a draft
275
ordinance prohibiting new plantings of high hazardous plants for consideration.
DISCUSSION:
As directed, the City Attorney's office prepared a draft ordinance. The prohibition of planting
high hazard plants does not need a public hearing. The matter is not amending the land use
code, fire code, or zoning code; it is creating a prohibition of plants and trees, defining such
plantings as a nuisance. Pursuant to RHMC Section 8.30.030, “any condition declared to be a
public nuisance by this chapter shall be abated or corrected in accordance with the provisions
of Chapter 8.24.” Chapter 8.24 includes the procedures for nuisance abatement.
In addition to declaring the planting of high hazard plants a public nuisance, the City Council
can require development applicants to comply with the city's municipal code, including the
prohibition of the high hazard plants/trees. This clause would also apply outside of the
development context. City staff recommends City Council to review the draft amendment to
Chapter 8.30 to the Rolling Hills Municipal Code to prohibit the planting of high hazard plants.
FISCAL IMPACT:
None.
RECOMMENDATION:
Consider and approve Ordinance No. 375 an amendment of Chapter 8.30 of the Rolling Hills
Municipal Code.
ATTACHMENTS:
Chapter_8.30___FIRE_FUEL_ABATEMENT-c1.pdf
375_Prohibition_HighHazardPlants_NewDev.pdf
276
Title 8 - HEALTH AND SAFETY
Chapter 8.30 FIRE FUEL ABATEMENT
Rolling Hills, California, Code of Ordinances Created: 2021-06-27 08:13:45 [EST]
(Supp. No. 24)
Page 1 of 1
Chapter 8.30 FIRE FUEL ABATEMENT
8.30.010 Dead or alive tumbleweeds and dead trees, shrubs, palm fronds or other plants as
public nuisance.
Every person who owns or is in possession of any property, place or area within the boundaries of the City
shall, at his or her own expense, maintain the property, place or area free from any dead or alive tumbleweed or
dead tree, shrub, palm frond or other plant. Any dead or alive tumbleweed or dead tree, shrub, palm frond or
other plant located on any property in the City is hereby declared to be a public nuisance.
(Ord. No. 345, § 2, 11-23-2015; Ord. No. 360, § 1, 2-25-2019)
Editor's note(s)—Ord. No. 360, § 1, adopted Feb. 25, 2019, changed the title of § 8.30.010 from "Dead trees as
public nuisance" to read as herein set out.
8.30.015 Applicability.
This chapter shall apply to the entirety of each parcel of property located within the boundaries of the City
except for the slope area approximated to be steeper than two units horizontal to one unit vertical (fifty percent
slope).
(Ord. No. 360, § 1, 2-25-2019)
8.30.020 Abatement.
Any condition declared to be a public nuisance by this chapter shall be abated or corrected in accordance
with the provisions of Chapter 8.24.
(Ord. No. 345, § 2, 11-23-2015; Ord. No. 360, § 1, 2-25-2019)
277
ORDINANCE NO. 375
AN ORDINANCE OF THE CITY OF ROLLING HILLS,
CALIFORNIA AMENDING CHAPTER 8.30 (FIRE FUEL
ABATEMENT) OF THE ROLLING HILLS MUNICIPAL
CODE TO PROHIBIT NEW PLANTINGS OF HIGH
HAZARDOUS PLANTS AND TREES; AND FINDING THE
ACTION EXEMPT FROM THE CALIFORNIA
ENVIRONMENTAL QUALITY ACT
THE CITY COUNCIL OF THE CITY OF ROLLING HILLS DOES HEREBY
ORDAIN AS FOLLOWS:
Section 1. Recitals
A. Uncontrolled wildfires pose a serious threat to the health, welfare, and safety of
the City of Rolling Hills residents and their animals and property.
B. The City is located in a Very High Fire Hazard Severity Zone and is almost an
entirely residential community of large one+ acre parcels. It is characterized by California
ranch style homes and an abundance of equestrian facilities. Early landscaping on these large
parcels matured, rendering the City a heavily wooded setting.
C. The City Council has taken action to address the threat of uncontrolled
wildfires through the adoption of the Fire Fuel Abatement Ordinance in Chapter 8.30 of the
Rolling Hills Municipal Code, which prohibits the maintenance of dead or alive tumbleweeds
and dead trees, shrubs, palm fronds, or other plants.
D. Despite these efforts, the accumulation of flammable vegetation within the
City continues to endanger the lives of the residents, animals, and property.
E. Prohibiting new plantings of high hazardous plants and trees, including pine,
pampas grass, palm, juniper, acacia (shrub), eucalyptus, cedar, cypress, and Italian cypress
(“High Hazardous Plants”), will increase community safety by decreasing the use of such
plants, which can easily ignite and quickly spread fire.
F . This ordinance will allow for public nuisance abatement when property
owners plant new High Hazardous Plants in violation of this ordinance.
Section 2. Section 8.30.010 (Dead or alive tumbleweeds and dead trees, shrubs, palm fronds
or other plants as public nuisance) of Title 8 (Health and Safety) is amended to read as
follows:
8.30.010 Dead or alive tumbleweeds and dead trees, shrubs, palm fronds or other plants
prohibited.
278
A. Every person who owns or is in possession of any property, place or area within
the boundaries of the City shall, at his or her own expense, maintain the property, place or
area free from any dead or alive tumbleweed or dead tree, shrub, palm frond or othe r plant.
Any dead or alive tumbleweed or dead tree, shrub, palm frond or other plant located on any
property in the City is hereby declared to be a public nuisance.
B. This section shall apply to the entirety of each parcel of property located within
the boundaries of the City except for the slope area approximated to be steeper than two units
horizontal to one unit vertical (fifty percent slope).
Section 3. Section 8.30.015 (Applicability) of Title 8 (Health and Safety) is amended to read
as follows:
8.30.015 New high hazardous plants prohibited.
A. No person shall plant on any property, place or area within the boundaries of the
City any of the following plants and trees: pine; pampas grass; palm; juniper; acacia (shrub);
eucalyptus; cedar; cypress; and Italian cypress. Any such new planting of pine; pampas grass;
palm; juniper; acacia (shrub); eucalyptus; cedar; cypress; and Italian cypress is hereby
declared to be a public nuisance.
B. This section shall apply to the entirety of each parcel of pr operty located within
the boundaries of the City.
Section 4. Severability. If any provision of this ordinance is declared to be invalid by a
court of competent jurisdiction, it shall not affect any remaining provision hereof. The City
Council of the City of Rolling Hills hereby declares that it would have adopted this ordinance
despite any partial invalidity.
Section 5. Environmental Review. This Ordinance is not a project within the meaning of
Section 15378 of the State of California Environmental Quality Act (“CEQA”) Guidelines,
because it has no potential for resulting in physical change in the environment, directly or
indirectly. The City Council further finds, under Title 14 of the California Code of
Regulations, Section 15061(b)(3), that this Ordinance is nonetheless exempt from the
requirements of CEQA in that the activity is covered by the general rule that CEQA applies
only to projects which have the potential for causing a significant effect on the environment.
Where it can be seen with certainty that there is no possibility that the activity in question
may have a significant effect on t he environment, the activity exempt from CEQA. It also
finds the ordinance is exempt from the requirements of CEQA pursuant to CEQA Guidelines
Sections 15307 and 15308 as an action by a regulatory agency taken to protect the
environment and natural resources.
Section 6. Effective Date. This ordinance shall take effect thirty (30) days after its passage
and adoption pursuant to California Government Code section 36937.
279
Section 7. Certification. The City Clerk shall certify to the passage and adoption of this
Ordinance and shall cause the same, or the summary thereof, to be published or posted in the
manner required by law.
PASSED, APPROVED and ADOPTED this __th day of ______ 2022.
BEA DIERINGER, MAYOR
ATTEST:
CHRISTIAN HORVATH, CITY
CLERK
280
Agenda Item No.: 12.E
Mtg. Date: 02/28/2022
TO:HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM:ELAINE JENG, CITY MANAGER
THRU:ELAINE JENG P.E., CITY MANAGER
SUBJECT:APPROVE PRIORITIES/GOALS FOR FISCAL YEARS 2022-2023 AND
2023-2024 DEVELOPED AS A PART OF THE 2022 STRATEGIC
PLANNING WORKSHOP; DISCUSS POTENTIAL BUDGET ITEMS TO
SUPPORT THE 2022 CITY COUNCIL PRIORITIES; AND PROVIDE
DIRECTION TO STAFF.
DATE:February 28, 2022
BACKGROUND:
On Saturday, January 22, 2022, the City Council held a bi-annual Strategic Planning Session
facilitated by City Manager. Staff summarized the workshop and presented a summary of the
priorities and goals the City Council set for the next two fiscal years (FY 2022-2023 and 2023-
2024) at the February 14, 2022 City Council meeting. The City Council reviewed the
summary, expressed concurrence with the summarized priorities/goals and directed staff to
make the following additions to the summary:
Add "Consider wildfire cameras" to the Wildfire Mitigation/Emergency Preparedness
Evacuation priority.
Add the capital improvement projects discussed at the January 22, 2022 Strategic
Planning Workshop. At the workshop, the City Council discussed two capital projects:
Tennis Courts ADA Improvements and City Hall ADA Improvements.
The revised summary of priorities/goals is attached to this report. It was also discussed at the
February 14, 2022 City Council meeting that staff will be utilizing the final summary of
priorities/goals to develop budget items for the upcoming Fiscal Year 2022-2023.
DISCUSSION:
The following briefly describes the proposed budget items for Fiscal Year 2022-2023:
Wildfire Mitigation/Emergency Preparedness
Proposed budget items include allocations to the Block Captain Program, fire fuel reduction in
the Preserve in the areas closest to the border of Rolling Hills, and consultant to support the
enforcement of dead vegetation abatement ordinance and other ordinances relating to fire fuel
281
abatement for a total of $163,000.
Utility Undergrounding
Proposed budget items include allocations for the two CalOES/FEMA grant projects to
underground utility lines along Crest Road East and Eastfield Drive. The City's Rule 20A Tariff
balance will be used as match funds to the grant projects, totaling $1,041,000. Proposed
budget items for this priority also included a budget of $15,000 to support residents that want
to form assessment districts to underground utility lines in the community.
Capital Improvement Projects
The estimated construction cost for the Tennis Courts ADA Improvements was $350,000 in
2018. An approximate fifteen percent cost escalation was added to the estimate from 2018 to
characterize the anticipated construction cost of the Tennis Courts ADA Improvements at
$400,000. The latest estimated construction cost for the City Hall ADA Improvements was
$1,000,000. The City Council is still considering layout options for the project and the cost of
construction could increase depending on the ultimate layout selection. In total, the proposed
budget for this priority is approximately $1,400,000. Staff is inquiring if the American Rescue
Plan Act (ARPA) allocation of $441,000 is eligible for infrastructure improvement at City Hall.
The final ARPA regulations listed water, sewer and broadband infrastructure as eligible
expenses. There would be a significant General Fund offset if the ARAP allocation can be
used for the City Hall ADA Improvements project.
Drainage
The proposed budget items for this priority include storm water monitoring to demonstrate to
the Los Angeles Regional Water Quality Control Board that the City is retaining the design
storm, investigate provisions on the land development side to retain additional storm water on
private property, and research ownership/agreements with Los Angeles County on
maintenance and operation responsibilities for a total of $54,000.
Communication with residents
The proposed budget items for this priority includes outsourcing the production of the Blue
Newsletter, on-going technical support for the Emergency Information System/Trading Post,
and on-going subscription to Everbridge (Alert South Bay) and E-Notify for a total of $30,000.
City personnel recruitment/retention plan
The proposed budget items for this priority includes hiring a human resources professional for
personnel support, and increase city contribution to employees medical/dental/vision coverage
for a total of $26,000.
Expand resident services
The proposed budget items for this priority include summer outdoor movie nights at the City
Hall campus and providing a notary at City Hall one day per month to residents for a total of
$7,000.
Sewer
The proposed budget item for this priority includes hiring a grant writer to secure construction
funds for the 8" sewer main along Rolling Hills Road/Portuguese Bend Road for $15,000.
The proposed budget items to support the City Council's priorities/goals for Fiscal Year 2022-
2023 total $2,751,000 with Rule 20A Tariff and $1,695,00 without Rule 20A Tariff (General
282
Fund only).
FISCAL IMPACT:
The 2022 strategic planning workshop was facilitated by staff. There was no fiscal impact to
conducting the workshop. Depending on the direction to staff, the proposed budget items will
be incorporated in the budget preparation for Fiscal Year 2022-2023.
RECOMMENDATION:
Approve priorities and goals; discuss potential budget items and provide direction to staff.
ATTACHMENTS:
CC_SP_2022CouncilPrioritiesGoals.pdf
CC_SP_2020_vs_2022_BriefComparison.pdf
CC_SP_2022FinalPrioritiesGoals_Final.pdf
CC_SP_2022BudgetItemsDraft.pdf
283
CITY COUNCIL INDIVIDUAL GOALS AND PRIORITIES
PROVIDED BEFORE AND DURING THE 2022 STRATEGIC PLANNING WORKSHOP
1
Mayor Dieringer Mayor Pro Tem Black Councilmember Wilson Councilmember Mirsch Councilmember Pieper
1 Complete City Hall
campus improvements
ADA at City Hall – need
to make decision to
minimize exposure to
complaints and lawsuits
2 Hire expert on-call
consultants; understand
drainage responsibility
and issues; stormwater
retention
Does not want to pursue
drainage responsibility;
limit staff time to do
preliminary
investigation on the
responsibility of the city
with respect to drains in
the city
Develop an
understanding of city’s
obligations and
responsibilities
regarding storm drains
and impact on budget
Storm drain – what role
can the city play to
encourage and support
RHCA’s effort to address
drainage issues?
3 Electronic system to
notify residents;
evacuation drill;
evacuation zone study,
incentives for home
hardening; community
survey on vegetation
draft ordinance
Balance the need for fire
fuel reduction with
concerns and
reservations of residents
as well as mitigating the
financial impact on
residents
Fire safety – implement
all programs (videos,
work in conservancy,
vegetation
management,
incentives, etc) to
continue to support fire
safety
4 Compliance with
affordable housing
requirements while
maintaining the
traditional Rolling Hills
Community expectation
5 Sewer – Continue with
existing City Hall campus
project?
Installation of sewer
main lines – seek grants
for implementation
6 City staffing – what can
the city do to attract,
retain, and develop top
284
CITY COUNCIL INDIVIDUAL GOALS AND PRIORITIES
PROVIDED BEFORE AND DURING THE 2022 STRATEGIC PLANNING WORKSHOP
2
[X] Provided by Councilmembers prior to the January 22, 2022 Strategic Planning Workshop.
[X] Expressed by Councilmembers at the January 22, 2022 Strategic Planning Workshop
quality employees to
support Council’s
visions/goals?
7 Utility Underground
projects
8 Reinstate view
ordinance to have city
have enforcement
power
Have the Rolling Hills
Community Association
take on the emergency
power project for the
city hall campus
9 Prioritize tennis courts
improvements above
other listed
improvements on CIP
list
Prioritize tennis court
improvements above
other improvements on
CIP list
285
1
2022 CITY COUNCIL STRATEGIC PLANNING WORKSHOP
CITY COUNCIL’S REVIEW AND DISCUSSION OF THE 2020 ESTABLISHED
PRIORITIES/GOALS
2020 Established Priorities and Goals 2022 Council Comments on 2020 Priorities and Goals
1 Sewer The City Council stated that the cost of sewer installation is cost
prohibitive given the available general funds to construct the 8”
main line. One Councilmember expressed that this priority
should be moved to the bottom of the list for the next two years
pending availability of grant funds. Another Councilmember
expressed that this priority should be entirely removed from the
list. The City Council expressed consensus for staff to pursue
grant funds to install the sewer lines. There was no discussion
on the current activities relating to this priority and whether if
the activities should be abandoned or continued (preparation of
8” sewer main).
2 Wildfire/Emergency Preparedness The City Council expressed consensus that the activities, actions,
and pursuits on the wildfire mitigation and emergency
preparedness front were good and should continue. Individual
Council members provided input on aspects of this priority (i.e.,
balance between cost and fire fuel abatement) but there was
not consensus on the actions items relating to those input.
3 Utility Undergrounding The City Council expressed consensus that the Crest Road East
Utility Undergrounding grant project, and the Eastfied Drive
Utility Undergrounding grant project – if awarded, should be the
focus on fulfilling this priority.
4 Drainage The City Council expressed consensus that the work to date on
finding alternative compliance solutions to the MS4 permit
should continue, including retaining more stormwater discharge
on private property. On drainage issues in the community
286
2
(erosion, and unclaimed drains accepting stormwater discharges
from easement areas), majority of the Council expressed the
need to investigate to find out the City’s obligations on this
front. Investigation includes research into the ownership of the
drains accepting flow from easement areas of the community.
Investigation includes identify the responsible party for
maintaining and operating the drains accepting flow from
easement areas of the community. One Councilmember
expressed opposing views on the investigation needed but later
agreed to it if the amount of staff time spent on the
investigation was minimal.
A. Ease permit process – no action identified in 2020 Remove from list.
B. Communication with residents – keep blue newsletter.
Periodically increase content. Come back with costs regarding
outsourcing.
The City Council recognized that the blue newsletter is a popular
item and expressed that the contents should continue to be
povided by staff but that the production of the newsletter can
be contracted out to eliminate tedious manual labor for a small
staff.
C. Shorter council meetings – have staff bring the City Council back
to focus to keep meeting moving forward.
The City Council expressed that this item should be removed
from the priority/goal list for the next two Fiscal Years.
D. Minimize legal liability – Support ADA project to decrease
potential liabilities. Staff to define and narrow breadth of legal
inquiries.
The City Council discussed that inherent to the city operations,
minimize legal liability is a core function of the city and therefore
does not need to be listed as a priority/goal.
E. Public Safety – Use advocacy to promote safety, if needed City
Council will exercise more authority in the future. Ensure armed
school resource officer is armed as a provision of contract.
As with the item on minimize legal liability, the City Council
discussed that public safety is an obligation of the city and
therefore does not need to be listed as a priority/goal.
F. Reinstate view ordinance – Support waiting for outcome of
current complaints before changing current process.
A member of the City Council expressed that only one case has
been processed with the current view case and that the City
should collect more experience with the current view ordinance
before changes are implemented. Another member of the City
Council expressed that the fee on view application ($2,000 per
application for case against unlimited properties) is insufficient
for cost recovery and the fee should be increased. There was no
consensus among the City Council to change the current view
ordinance.
287
3
G. Purchase property for open space – not acquire The City Council agreed to eliminate this item as a priority/goal
due to the Surplus Land Act.
H. Refund the residents – staff coming back with recommendations
on how to spend surplus: services, drainage, firebreak, etc.
Come back after fiscal year. City Council committing money
TBD.
Staff recommended that the City Council hold community events
such as outdoor moving nights at the City Hall campus during
the summer time. The City Council expressed consensus to fund
community events. There was also consensus among the
Council that surplus should not be used to refund the residents
but the surplus funds should be used to provide more services to
the residents. With the capital improvement backlog, there was
discussion that there would no surplus until after all the capital
improvements were completed.
288
Strategic Plan 2022
for Fiscal Year 2022-2023 and Fiscal Year 2023-2024
Priority 2022 Action Notes 2022
1 Wildfire/Emergency Preparedness Evacuation City should continue work in the Preserve by the Conservancy
Conduct emergency preparedness drill.
Consider vegetation management in the canyon ordinance.
Consider wildfire cameras.
Apply for additional grants for fuel management in the community
Complete the CALOES/FEMA Vegetation Management Grant project
Allocate funds to support the above measures including continued support for the Block Captain Program.
2 Utility Undergrounding Complete CALOES/FEMA Utility Undergrounding grant projects.
Support utility undergrounding projects (grant funded, resident initiated assessment districts and or single pole removal).
3 Capital Improvement Projects Prority of projects: (1) Tennis Courts ADA Improvements; (2) City Hall ADA Improvements; and
(3) construct 8" sewer main (if grant funds are available.
4 Drainage Eliminate storm water discharge out of the City. Retain as much storm water discharge as much as possible on individual parcels.
Find alternative compliance approaches for the MS4 permit.
Research ownership, and responsible party for maintaining and operating the common drains in the City of Rolling Hills.
Allocate funding to support the above measures.
5 Communication with Residents Blue Newsletter: good content and quantity. Continue to have staff manage the content of the Blue Newsletters.
Complete Emergency Information System (EIS) and utilize the Alert South bay to notify residents electronically.
Out source the production of the Blue Newsletter to allow staff time to be spent on services.
6 City personnel recruitment and retention plan Consider benefit package improvements to attract and retain personnel.
Explore quality of life workspace including telecommuting policies, four days per week/ten hour day operations, compensation time, and etc.
Allocate funding to support the above measures.
7 Expand resident services Hire notary using General Fund and provide one day a month free service at City Hall
Consider providing passport service at City Hall
Hold additional community events like "Outdoor Movie Nights," and utilize the City Hall campus for events.
Staff to provide recommendations on service expansion.
8 Reinstate View Ordinance Process current view cases per the current ordinance, observe process, and evaluate after cases have concluded.
property.
Wait and observe view cases before changing current process.
9 Sewer Complete current design and feasibility studies in progress.
Apply for Federal, State and Local grants for construction of the 8" main line along Rolling Hills Road.
Seek and apply for grant funds to support construction of sewer projects in the community.
289
CITY COUNCIL
2022 STRATEGIC PRIORITIES
Proposed Budget Items for Fiscal Year 2022-2023
Wildfire Mitigation/Emergency Preparedness Utility Undergrounding Capital Improvement Projects Drainage Communication with Residents City Personnel Recruitment/Retention Plan Expand resident services Sewer
Budget Item Cost Budget Item Cost Budget Item Cost Budget Item Cost Budget Item Cost Budget Item Cost Budget Item Cost Budget Item Cost
1 Block Captain
Program $50,000
Crest Road East Utility
Undergrounding
Project - funded by
CalOES/FEMA Grant
$381,000 Tennis Courts ADA
Improvement Project $400,000
Parcel based hydro
modification policy
development
$2,000
Outsource production
of the Blue
Newsletter
$10,000
Hire company that
provide professional
Human Resource
Support
$20,000
Summer outdoor
movie nights at the
City Hall campus
$5,000
Hire grant writer to
seek grant funds to
support the
construction of the 8"
sewer main along
Rolling Hills Road
$15,000
2 Fire Fuel Reduction in
the Preserve $83,000
Eastfield Drive
Undergrounding
Project - funded by
CalOES/FEMA Grant
$660,000 City Hall ADA
Improvement Project $1,000,000
Masterplan: eliminate
storm water discharge
from the City
(monitoring)
$50,000
On-going
maintenance for EIS
and Trading Post
$15,000
Increase City
contribution to
employees'
medical/dental/vision
coverage
$6,000
Hire notary - one day
per month to provide
service to residents
$2,000
3
Consultant to support
enforcement of fire
fuel abatement
ordinance, and other
ordinances relating to
fire fuel abatement.
$30,000
Assessment District
Project Support -
workshops for
neighborhood groups
and supply technical
experts for Q/A
$15,000
Research on drainage
ownership/agreement
s with Los Angeles
County Flood Control
District
$2,000
On-going subscription
for Alert South bay
and E-Notify
$5,000
$163,000 $1,056,000 $1,400,000 $54,000 $30,000 $26,000 $7,000 $15,000
GF and Rule 20A General Fund only
Grand Total $2,751,000 $1,695,000
290
Agenda Item No.: 13.A
Mtg. Date: 02/28/2022
TO:HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM:CHRISTIAN HORVATH, CITY CLERK / EXECUTIVE ASSISTANT TO
CITY MANAGER
THRU:ELAINE JENG P.E., CITY MANAGER
SUBJECT:CONSIDER A REQUEST BY RESIDENT AT 38 PORTUGUESE BEND
ROAD TO INSTALL NEW SOUTHERN CALIFORNIA EDISON (SCE)
UTILITY POLE ON THE EASEMENT AREA OF 38 PORTUGUESE BEND
ROAD TO REROUTE THE POWER SUPPLY TO POLE 567902E
AFFECTING 34, AND 36 PORTUGUESE BEND ROAD.
DATE:February 28, 2022
BACKGROUND:
On December 8th, 2021, Mr. Steven Wheeler of 38 Portuguese Bend Road send a letter to
the City Council requesting attention and support regarding potential Southern California
Edison (SCE) utility pole changes related to a removal and undergrounding plan for his
property. (Attached to this report.)
Staff sent the Council the letter and Exhibit attachments in an email on December 13, 2021 in
advance of his public comment on non-agenda items at the December 14, 2021 City Council
meeting.
On Friday, January 21, 2022, City Manager Jeng and Mayor Dieringer held a phone
conference call with Mr. Wheeler to further discuss his request. The City Council was apprised
of this call and updates were provided by the City Manager on the weeks of January 21st,
28th, and February 4th 2022.
DISCUSSION:
On Thursday, February 3, 2022, the Deputy City Attorney provided her findings on Mr.
Wheeler ’s request to place a new utility pole on his easement in order to eliminate the electric
wires on utility poles running along the backside (away from Portuguese Bend Road) of his
property. The Deputy City Attorney reviewed the request against two areas of the Municipal
Code: 17.27.040(A)(2) and 17.27.404(D)(7). It was determined that these two code sections
do not apply to Mr. Wheeler ’s project. Jane also reviewed Municipal Code section 17.27.030
Undergrounding of utilities. The code states the following:
291
17.27.030 – Undergrounding of utilities
All utilities servicing the building in question on any residential parcel shall be installed
underground upon:
A. Construction of a new primary or accessory building;
B. Remodeling of a primary or accessory building which entails enlargement of the
structure or alteration of the building footprint;
C. Lengthening or adding electric lines servicing a building or a parcel;
D. Relocating or increasing the electrical panel servicing a building or parcel; or
E. Inclusion of a parcel in an underground utility assessment district, in which event new or
replacement utility poles are prohibited.
The Deputy City Attorney noted that the only prohibition against new poles is on a parcel
within an underground utility assessment district. Mr. Wheeler ’s parcel and that of his
neighbors at 34 and 36 Portuguese Bend Road are not a part of, or within, an underground
utility assessment district. Mr. Wheeler ’s proposed project could be considered as lengthening
or adding electric lines servicing a building (on his neighbors’ properties).
Evaluating this trigger, Mr. Wheeler ’s proposed project would redirect the feed for the
proposed service line to his neighbor ’s properties from the lines along the backside of Mr.
Wheeler ’s property to the existing lines on Portuguese Bend Road. The service line to the
neighbors’ buildings would not be lengthened nor would additional service lines be added to
the neighbors’ buildings as a part of Mr. Wheeler’s proposed project.
FISCAL IMPACT:
None.
RECOMMENDATION:
Consider and approve.
ATTACHMENTS:
CL_AGN_220228_CC_Wheeler_Letter_12.08.21.pdf
CL_AGN_220228_CC_Wheeler_SCE_Exhibit1.pdf
CL_AGN_220228_CC_Wheeler_SCE_Exhibit2.pdf
CL_AGN_220228_CC_Wheeler_SCE_Exhibit3.pdf
CL_AGN_220228_CC_Wheeler_SCE_Exhibit3_markup.pdf
CL_AGN_220228_CC_13.A_PublicComment01.pdf
292
December 8, 2021
City Council City of Rolling Hills
2 Portuguese bend road
Rolling Hills CA 90247
Re: Electrical Power lines at 38 Portuguese Bend Road
Dear City Council:
I hope this letter finds you in good health. However, I have an issue that needs your utmost
attention and support. Several Southern California Edison (SCE) utility poles and high voltage
wires run through my property located at 38 Portuguese Bend Road, presenting a fire hazard to
the whole neighborhood.
I have been talking with SCE about removing their facilities from our property. We have put
together an undergrounding plan for the project (Exhibit 1). We planned to do the
undergrounding within the RHCA and grant easement rights to SCE. Unfortunately, the Husnaks
at 34 Portuguese Bend Road Rolling Hills prevents us from proceeding. Pole 567902E is 15 feet
outside of the RHCA easement, and the Husnaks will not grant the 15 feet needed to access this
pole (Exhibit 2). A down guy installed on this pole might resolve the access problem, but I am
unsure if this strip under the down guy would give us undergrounding rights.
We are looking at a backup plan (Exhibit 3) and need your input on its feasibility. The project
would require installing a new pole, and the pole requires your approval. The plan outlined
below would use existing SCE overhead easement rights to interface a new pole with pole
567902E. Because the SCE's overhead easement rights already exist, the Hunsnak's cooperation
is not required.
The Wheeler's and SCE will perform the following construction after apportionment of the
easement strip. The most critical step is getting electrical power from pole 545651E. This pole
would then provide two electrical lines to pole 194452E. Next, a new power pole will be installed
on the westside of 38 Portuguese Bend Road in the RHCA easement. Next, SCE will connect the
electrical lines, attach 567317E to the new pole, and terminate at pole 567902E. Next, SCE will
remove its Facilities from poles A3340Y, 567318E, 567319E, and 4192600E, located in/adjacent
to the Georgeff Canyon. Finally, SCE will top these poles.
The best option would be to underground the services to 36/34 Portuguese Bend Road Rolling
Hills, but a second option, as discussed above, would also work.
293
We appreciate your help with this matter. I look forward to discussing this with you at our next Rolling
Hills City Council meeting. If you have any questions, don't hesitate to contact me directly. Thank you
very much for your assistance.
Kind regards,
Steven Wheeler
38 Portuguese Bend Road
Rolling Hills Ca 90274
Phone: 310‐544‐447
294
3” 2-1/0 to 567902E
34 Portuguese Bend Road
36 Portuguese Bend Road
No change to electrical panel
No change to electrical panel
Existting Electrical Eastment
Pole to remain
Wheeler
38 Portuguese Bend Road
25’
25’
295
296
EDISON new installion in esatment
34 Portuguese Bend Road
36 Portuguese Bend Road
New pole
Pole with service to remain
RHCA
Easement
297
298
From:h husnak
To:Christian Horvath
Cc:Rumel Itchon; Christine Evers; Kisu Lam
Subject:28 Feb Council Agenda
Date:Monday, February 28, 2022 3:11:31 PM
To: Christian Horvath, City Clerk, Rolling Hills
From: Husnak Family - residents at 34 Portuguese Bend Rd., Rollings Hills
Please replace my email dated 27 Feb with this updated one.
Re: Rolling Hills City council Meeting Agenda for Monday 28 Feb - Agenda Item 13A - new
power pole on easement between #34 and #38
The Husnak Family - residents at #34 Portuguese Bend Rd. - oppose the proposed new pole. It
affects our property and #36 who also opposes it. There is no safety or power necessity for the
proposed action. We oppose it as disruptive and unnecessary.
Heidi Husnak
299
Agenda Item No.: 13.B
Mtg. Date: 02/28/2022
TO:HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM:CHRISTIAN HORVATH, CITY CLERK / EXECUTIVE ASSISTANT TO
CITY MANAGER
THRU:ELAINE JENG P.E., CITY MANAGER
SUBJECT:APPROVE THE TRAFFIC COMMISSION'S RECOMMENDATIONS
REGARDING MITIGATION OF SAFETY CONCERNS AT THE CORNER
OF UPPER BLACKWATER CANYON ROAD AND PORTUGUESE BEND
ROAD.
DATE:February 28, 2022
BACKGROUND:
At the July 22, 2021 Traffic Commission meeting, resident Sue Breiholz noted a safety
concern at the corner of Upper Blackwater Canyon Road and Portuguese Bend Road. Mrs.
Breiholz discussed that there is a wall in the easement that impairs drivers' visibility at the said
corner. The Traffic Commission directed staff to place this item on the September 23, 2021
Traffic Commission agenda for discussion.
At the September 23rd meeting the Traffic Commission received suggested recommendations
from Traffic Engineer Vanessa Munoz as well as public comment from Mrs. Breiholz and
RHCA Maintenance Supervisor Beckler. The committee discussed and voted unanimously to
have home owners review safety concerns before any actions are considered.
On November 16, 2021, a letter from RHCA Manager Kristen Raig was received noting that
the RHCA Board conducted a field trip to the subject site along with Mr. and Mrs. Breiholz, and
Mrs. Ianitti, owner of 20 Upper Blackwater Canyon Road. The correspondence also noted
that the RHCA Board agreed that the subject matter is a safety issue and should be
addressed by the City's Traffic Commission. The correspondence listed five
recommendations from the RHCA Board as follows:
Widen Upper Blackwater Canyon Road where it intersects Portuguese Bend Road by
making the planter smaller (RHCA can't eliminate it completely because there are utility
access boxes in the planter).
Ask the City Traffic Engineer to consider a stop sign to slow traffic coming up and down
Portuguese Bend Road.
Ask the City Traffic Engineer to consider signage to advise drivers to slow down and that
300
there is an intersection.
Ask to have the Sheriff' at the intersection periodically to monitor traffic speeds on
Portuguese Bend Road.
Advise visitors and vendors going to Upper Blackwater Canyon Road to drive slowly
because the intersection is on a curve.
RHCA's November 16, 2021 letter was provided to the City Traffic Engineer, Willdan
Engineering, Vanessa Munoz. In response to the letter, Willdan Engineering provided a
memorandum that supported the following:
Reducing the size of the planter at the intersection to widen Upper Blackwater Canyon
Road at Portuguese Bend Road and to restripe the intersection in order to change the
roadway alignment.
Install additional signage in advance of the intersection along Portuguese Bend Road to
provide advance warning of the upcoming intersection and advise of a reduction in
speed.
Request the Sheriff’s Department during routine City patrolling to enforce speed limits
along Portuguese Bend Road.
Remind visitors and service providers at the city entrance gates to follow the local speed
limits.
The City Traffic Engineer did not support the RHCA Board's recommendation to install a four
way stop at the subject intersection.
On February 7, 2022, the Traffic Commission discussed and considered this item and
unanimously voted to accept the recommendations from Willdan.
DISCUSSION:
City Traffic Engineer Vanessa Munoz, PE, TE has provided a memorandum (attached) as well
as Exhibits A and B.
FISCAL IMPACT:
The service fee for Willdan Engineering to respond to the RHCA Board's recommendations is
included in the operating cost for FY2021-2022.
RECOMMENDATION:
Approve the Traffic Commission's recommendations.
ATTACHMENTS:
M03 20 Upper Blackwater RHCA Response Memorandum 02.23.2022.pdf
Exhibit A and B Upper Blackwater Canyon and Portuguese Bend Rd 2-23-22 Rev3.pdf
CL_AGN_220127_TC_RHCAltr_2021_11-16.pdf
301
Memorandum
TO: Elaine Jeng PE, City Manager
FROM: Vanessa Munoz, PE, TE, City Traffic Engineer
DATE: February 23, 2022
SUBJECT: Intersection at Upper Blackwater Canyon Road and Portuguese Bend Road
This memorandum is in response to a request by the city to review and provide input on the
memorandum received from the Rolling Hills Community Association (RHCA) dated November
16, 2021. The memorandum from the RHCA is in response to the intersection of Upper
Blackwater Canyon Road and Portuguese Bend improvements previously discussed at the
September 2021 Traffic Commission meeting and their recommendations on the subject matter.
The RHCA memorandum provides five (5) recommendations, and as the Traffic Engineer agree
with the following:
1. Reducing the size of the planter at the intersection to widen Upper Blackwater Canyon
Road at Portuguese Bend Road and to restripe the intersection in order to change the
roadway alignment (See Exhibit A)
2. Install additional signage in advance of the intersection along Portuguese Bend Road to
provide advance warning of the upcoming intersection and advise of a reduction in speed.
(See Exhibit B)
3. Request the Sheriff’s Department during routine City patrolling to enforce speed limits
along Portuguese Bend Road.
4. Remind visitors and service providers at the city entrance gates to follow the local speed
limits.
Regarding the recommendation of installing a four way stop sign at the intersection, this is not
recommended at this time. “Stop” control is intended to assign positive right-of-way at
intersections. This control is usually established on the minor street with the lower volume of
traffic, which is the case at Upper Blackwater Canyon Road. Additional control, beyond the basic
right-of-way assignment, is usually reserved for those locations where the volume of traffic on the
minor street exceeds 300 vehicles per hour (vph) for any eight hours of an average day, which we
know Upper Blackwater Canyon Road does not currently meet. Intersecting streets that have
about the same amount of traffic, lend credibility to the higher level of intersection control. Without
credibility, voluntary compliance of stop signs is poor and without voluntary compliance, traffic
safety is severely compromised.
In conclusion, I support implementing four out of the five recommendations, as they will improve
traffic safety at the intersection.
302
City of Rolling HillsExhibit A - Median ReductionPortuguese Bend Road at Upper Blackwater Canyon RoadUPPER BLACKWATER CANYON ROADP
O
R
T
U
G
U
E
S
E
B
E
N
D
R
O
A
D
PINE TREELANE10
'
1
0'10'10'10
'
1
0'10'10'1
2'
1
2
'Median Reduction toaccommodate 10-foottravel lanesInstall Type K FlexibleDelineators spaced 10feet O.C.Install 4-inch whiteedgeline303
City of Rolling HillsExhibit B - SignsPortuguese Bend Road at Upper Blackwater Canyon RoadUPPER BLACKWATER CANYON ROADP
O
R
T
U
G
U
E
S
E
B
E
N
D
R
O
A
D
PINE TREELANE1
0'10
'11'8'10
'
1
0'10'10'1
2
'
1
2'Install W1-10 (L) andW13-1P (20)Existing W1-1a (R) (20)signInstall 'Slow DownVehicles ExitingDriveways' Sign304
305
Agenda Item No.: 14.A
Mtg. Date: 02/28/2022
TO:HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM:ASHFORD BALL, SENIOR MANAGEMENT ANALYST
THRU:ELAINE JENG P.E., CITY MANAGER
SUBJECT:APPROVE THE FIRE FUEL COMMITTEE'S RECOMMENDATION TO
TAKE THE MANDATORY APPROACH TO MANAGE FIRE FUEL IN THE
CANYONS; APPROVE THE FIRE FUEL COMMITTEE'S
RECOMMENDATION TO PROVIDE AVAILABLE COST DATA TO THE
COMMUNITY; AND RECEIVE A REPORT FROM THE FIRE FUEL
COMMITTEE ON THE FEBRUARY 8, 2022 FIRE FUEL COMMITTEE
MEETING AND DISCUSS THE COMMITTEE'S REPORT
DATE:February 28, 2022
BACKGROUND:
During the Fire Fuel Committee meeting on February 08, 2022 the Fire Fuel Committee
discussed three items, set March 1, 2022 as the next meeting and listed the agenda items for
the March 1 meeting.
The Committee discussed the scope of work for Wildland Resource Management. At the
January 24, 2022 City Council meeting the Council approved a not to exceed $20,000 contract
amount for Wildland Resource Management. The Committee moved to have Wildland
Resource Management to review the draft ordinance and provide recommendations to the
Committee for $7,500. The Committee also moved to have Wildland Resource Management
conduct site visits at private properties at $500 per visit, for 15 site visits.
The Committee also discussed regulatory versus voluntary approaches to management of fire
fuel in the canyons, and the cost to comply with an ordinance. At the January 20, 2022 Fire
Fuel Committee meeting the Committee categorized the two hour community testimonies
received at the November 17, 2022 Fire Fuel Committee meeting. The categories are (1)
applicability, (2) environmental, (3 ) appropriate standards for mitigation, (4) cost, and (5)
mandatory versus voluntary approaches to fuel management. The Committee discussed the
categories of applicability, environmental, and standards for mitigation at the January 20, 2022
meeting.
DISCUSSION:
The Fire Fuel Committee discussed that the community has been given the option to remove
306
fire fuel on private property voluntarily and given the amount of fire fuel that exist presently in
the community as assessed by the Fire Department, the voluntary approach has not been
impactful. In consideration of the present condition and the risk that the amount of fire fuel
presents in the potential of severe wildfires, the Fire Fuel Committee decided that the best
approach would be the mandatory approach to removing fire fuel in the canyons. To ready the
community for an ordinance that mandates the reduction of fire fuel, the Fire Fuel Committee
suggested to the City Council to delay the effective date of the ordinance by six months upon
approval of an ordinance.
In response to public comments about the lack of cost information when considering an
ordinance to require residents to remove fire fuel in the canyons, the Fire Fuel Committee
discussed the issue of cost at the February 8, 2022 meeting. The Fire Fuel Committee noted
that the cost to eliminate the risk for the entire community would be the same regardless of a
mandatory or voluntary approach. Discussing the cost at the parcel level, the cost would vary
depending on the parcel, the location of the parcel and if the parcel abuts a canyon or has a
canyon on the property. The Fire Fuel Committee opined that minimizing the risk of wildfire is
a matter of public safety and it is the City Council’s duty to ensure public safety. While there is
a cost associated with fire fuel removal, the Committee has strived to balance it with the need
to minimize safety risks for the community. The Committee also discussed that the city can be
transparent and helpful to the community by sharing cost information as they become
available. For example, the city can share the project cost relating to the CalOES/FEMA
Vegetation Management grant. Public Comments requested cost relating to the code
enforcement officer that would enforce the draft vegetation management in the canyon
ordinance. In response the Fire Fuel Committee concluded that the salary of the code
enforcement officer should be shared with the community, Lastly, the Committee believed that
seeking grant funds to defray cost of mitigation is important and should be prioritized by the
city.City staff recommends the Council approve this report and discuss the recommendations of the
Committee
FISCAL IMPACT:
The City Council provided the Fire Fuel Committee a cap of $20,000 to hire Wildland
Resources Management. The Fire Fuel Committee decided to spend $7,500 to have Wildland
Resource Management to review the draft ordinance to manage fire fuel in the canyons and
another $7,500 to conduct site visits to provide a scope of work for residents to abate fire fuel
in the canyons. The City Attorney’s office will draft an agreement with Wildland Resources
Management for a not-to-exceed amount of $15,000. There is available budget in the
Emergency Preparedness account for this expenditure.
RECOMMENDATION:
Approve the Fire Fuel Committee’s recommendations, and receive a report on the February 8,
2022 Fire Fuel Committee meeting and discuss the Fire Fuel Committee’s report
ATTACHMENTS:
CL_AGN_220208_FFC_AgendaPacket_R.pdf
CL_AGN_220228_CC_14.A_PublicComment_01.pdf
CL_AGN_220228_CC_14.A_PublicComment_02.pdf
307
1.PARTICIPANTS
2.ITEMS FOR DISCUSSION
2.A.DISCUSS SCOPE OF WORK AND APPROVE A PROFESSIONAL SERVICES
AGREEMENT WITH WILDLAND RESOURCE MANAGEMENT.
R ECOMM ENDATION: Per the City Council's direction, approve a professional
services agreement with Wildland Resource Management.
2.B.DISCUSS APPROACHES TO MANAGING FIRE FUEL IN THE CANYONS:Â
REGULATORY VERSUS VOLUNTARY.
RECOMMENDATION: Discuss and provide direction to staff.
2.C.DISCUSS COST TO RESIDENTS TO COMPLY WITH AN ORDINANCE TO
MANAGE FIRE FUEL IN THE CANYONS.
RECOMMENDATION: Discuss and provide direction to staff.
2.D.CONSIDER AGENDA ITEMS FOR THE NEXT FIRE FUEL MEETING AND SET THE
NEXT MEETING DATE.
RECOMMENDATION: Consider reviewing the draft ordinance with comments from
hired experts and setting Tuesday, March 1, 2022, 6:30pm as the next meeting date
and time.
2 Portuguese Bend Road
Rolling Hills, CA 90274
AGENDA
Special Fire Fuel Management
Committee Meeting
FIRE FUEL MANAGEMENT
COMMITTEE
Tuesday, February 08, 2022
CITY OF ROLLING HILLS
6:30 PM
Executive Order
All Committee members will participate in-person wearing masks per Los Angeles County Health
Department's Health Officer Order effective Saturday, July 17, 2021. The meeting agenda and live
audio will be available on the City’s website:
https://www.rolling-hills.org/government/agenda/index.php
Members of the public may come in to City Hall wearing masks, per the new Health Officer's Order.
Zoom teleconference will not be available for this meeting, but members of the public can submit
written comments in real-time by emailing the City Clerk’s office at cityclerk@cityofrh.net. Your
comments will become part of the official meeting record. You must provide your full name, but please
do not provide any other personal information that you do not want to be published.
Wildland Resource Management-Proposal to City of Rolling Hills UPDATED.pdf
1308
3.COMMENTS WILL BE TAKEN BY EMAIL IN REAL TIME - PUBLIC COMMENT
WELCOME
This is the appropriate time for members of the public to make comments regarding items not listed on this agenda.
Pursuant to the Brown Act, no action will take place on any items not on the agenda.
4.ADJOURNMENT
Documents pertaining to an agenda item received after the posting of the agendas are available for review in the
City Clerk's office or at the meeting at which the item will be considered.
In compliance with the Americans with Disabilities Act (ADA), if you need special assistance to participate in this
meeting due to your disability, please contact the City Clerk at (310) 377-1521 at least 48 hours prior to the meeting
to enable the City to make reasonable arrangements to ensure accessibility and accommodation for your review of
this agenda and attendance at this meeting.
2309
Agenda Item No.: 2.A
Mtg. Date: 02/08/2022
TO:HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM:ELAINE JENG, CITY MANAGER
THRU:ELAINE JENG P.E., CITY MANAGER
SUBJECT:
DISCUSS SCOPE OF WORK AND APPROVE A PROFESSIONAL
SERVICES AGREEMENT WITH WILDLAND RESOURCE
MANAGEMENT.
DATE:February 08, 2022
BACKGROUND:
The Fire Fuel Committee began the development of a canyon management ordinance at the September
29, 2021 Fire Fuel Committee meeting. The public feedback was that an expert is needed to provide
support on the provisions of the ordinance. The Fire Fuel Committee agreed and directed staff to begin
searching for expert consultants, particularly retired fire fighters who could assist in the development
and review of the ordinance. City staff reached out to multiple consultants who were well versed in
vegetation management, fire science, and forestry.
Three organizations submitted proposals. The Fire Fuel Committee recommended hiring Wildland
Resource Management, and at the January 24, 2022 City Council meeting, the City Council directed the
Fire Fuel Committee to engage services not to exceed $20,000.
DISCUSSION:
At the December 15, 2021 Fire Fuel Committee, the Committee recommended to engage Wildland
Resource Management for services for $14,430. The scope included reviewing the draft ordinance and
providing feedback for a fee not to exceed $7,500. The scope also included canyon management
education form on site for $13,690 for a total of $14,430.
The December 15, 2021 Fire Fuel Committee was reported out to the City Council at the January 10,
2022 City Council meeting but the item was delayed for discussion to the January 24, 2022 meeting. At
3310
the January 24, 2022 meeting, staff submitted an updated proposal from Wildland Resource
Management that eliminated the training of others and include a cost per site visit ($500). In review of
the updated proposal from Wildland Resource Management, the City Council suggested to eliminate the
canyon management education and instead target available budget to hold site visits by Wildland
Resource Management on private properties in the way that the Fire Department provides hardening the
home inspection services. The City Council directed the Fire Fuel Committee to consider the
suggestion and engage Wildland Resources Management for service not to exceed $20,000.
Staff recommends that the Fire Fuel Committee engage Wildland Resources Management to review the
draft ordinance and provide feedback for $7,500 and allocate $7,500 for site visits for an overall
contract of $15,000.
FISCAL IMPACT:
Staff recommends that the Fire Fuel Committee engage Wildland Resources Management to review the
draft ordinance and provide feedback for $7,500 and allocate $7,500 for site visits for an overall
contract of $15,000. There is available budget in the Emergency Preparedness account for this
expenditure.
RECOMMENDATION:
Per the City Council's direction, approve a professional services agreement with Wildland Resource
Management.
ATTACHMENTS:
Wildland Resource Management-Proposal to City of Rolling Hills UPDATED.pdf
4311
1
Wildland Res Mgt (510) 502-4737
316 California Ave. #68, Reno NV 89509 carollrice@aol.com
January 20, 2022
Ashford Ball
Senior Management Analyst
2 Portuguese Bend Road
Rolling Hills, CA 90274
Sent via email to aball@cityofrh.net
Dear Mr. Ball:
Thank you for this opportunity to submit a combined proposal for consulting services to
the City, and to visit canyon properties to provide advice to the owners of those sites so
that they can appropriately treat their lands and advance the wildland fire safety of the
City of Rolling Hills.
The services will focus on two different types of activities. The first is to guide code
and ordinance development, primarily to assist the determination of what constitutes a
nuisance. Tasks would include the description of a nuisance in terms of fuel volume,
or arrangement of type (include possibly plant species). For this activity we propose
an arrangement based on responding to the questions of the city and offering
clarification and guidance. The need for clarification regarding CEQA can also be
anticipated. Because of the uncertainty involved in this activity, an arrangement based
on time and materials (with a set not-to-exceed ceiling of $7,500) makes the most
sense.
The second activity would be to offer consultations regarding canyon management.
The overall goals would be to (1) provide guidance to the community about best
practices and CEQA, (2) conduct canyon evaluations, and (3) as an optional activity,
train staff regarding how to evaluate the compliance and fuel management of canyons.
Based on the tasks associated wit h site visits, meetings, and consultation, we estimate a
cost of $16,750.
An important feature of this second activity is to offer advice to canyon owners. The cost per visit is
$500 separate from the total cost listed above, based on the aggregation of three visits in a day.
Because travel time is a significant portion of the cost, we aim to aggregate three site visits in one
day.
We look for ward to the possibility of working with the City on scheduling these visits; We assume
the City will gather the visit requests and facilitate the scheduling. In addition, this proposal is based
on having the City staff document the recommendations. This will result in a City record of
expectations, and increased knowledge base and expertise of City staff.
We would be pleased to expand the description of services and deliverables in following discussions.
These services would be provided by Carol Rice, with Wildland Res Mgt and J. Lopez, Los Angeles
County Fire Department (retired). Both have been working in the wildland urban interface for
decades, and are familiar with the environs and community of the City of Rolling Hills. Both J. and
Carol are both natural resource managers and wildland fire managers. Our combined experience
enables our ability to offer recommendations that minimize wildland fire hazards and environmental
impacts.
5312
2
The initial work can b egin in as soon as agreements are reached.
Below please find a description of services and costs estimated for each task. Please let me know
if adjustments should be made so that we can better support the City of Rolling Hills.
Sincer ely,
Carol L. Rice
Task Cost
Guide code development Time and Materials, NTE $7,500
Work aimed at determining what constitutes a nuisance
E.g., fuel volume, fuel arrangement, species
Discussion of CEQA procedure and local regulations
Canyon Management
Identify/select good example of canyon mgt
Site visit to identify/select canyon where lessons can be learned $4,440
Develop BMPs for canyon management, considering local
regulations $1,480
Assumes work done by other entities, per BMP
Develop a checklist for evaluations $2,220
Spot check other inspections next year $1,110
Subtotal (Canyon Management only) $9250
Site Vists/ Traning Staff Services
Consultation services for canyon property owners, at $500/visit,
based on 3 properties/day. Estimated 24 site visits $500/site
Training of staff, via site visits to inspect 2 canyons (Optional) $3,700
6313
Agenda Item No.: 2.B
Mtg. Date: 02/08/2022
TO:HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM:ASHFORD BALL, SENIOR MANAGEMENT ANALYST
THRU:ELAINE JENG P.E., CITY MANAGER
SUBJECT:
DISCUSS APPROACHES TO MANAGING FIRE FUEL IN THE
CANYONS: REGULATORY VERSUS VOLUNTARY.
DATE:February 08, 2022
BACKGROUND:
In response to public comments on the draft fire fuel abatement ordinance, the Fire Fuel Committee
identify topics/categories of discussion. One topic/category to be discussed is the approach to
minimizing wildfire risks for the community.
DISCUSSION:
The Committee will be deliberating on the regulatory approach vs. the voluntary approach.
FISCAL IMPACT:
NONE
RECOMMENDATION:
Discuss and provide direction to staff.
ATTACHMENTS:
7314
Agenda Item No.: 2.C
Mtg. Date: 02/08/2022
TO:HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM:ASHFORD BALL, SENIOR MANAGEMENT ANALYST
THRU:ELAINE JENG P.E., CITY MANAGER
SUBJECT:
DISCUSS COST TO RESIDENTS TO COMPLY WITH AN ORDINANCE
TO MANAGE FIRE FUEL IN THE CANYONS.
DATE:February 08, 2022
BACKGROUND:
Many members of the community voiced the burden of cost to comply with an ordinance to abate fire
fuel in the canyons. Cost of abatement to mitigate wildfire risks was one of the topics/categories that
the Fire Fuel Committee wanted to discuss. The topics/categories of discussions were developed by the
Fire Fuel Committee stemming from the public comments on the draft ordinance mandating fire fuel
abatement in the canyons.
DISCUSSION:
To mitigate wildfire risks, the cost of fire fuel abatement required of the resident by an ordinance or
performed voluntarily by the resident, would be the same regardless of approach. This topic/category
will be further discussed by the Fire Fuel Committee.
FISCAL IMPACT:
NONE
RECOMMENDATION:
Discuss and provide direction to staff.
ATTACHMENTS:
8315
Agenda Item No.: 2.D
Mtg. Date: 02/08/2022
TO:HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM:ASHFORD BALL, SENIOR MANAGEMENT ANALYST
THRU:ELAINE JENG P.E., CITY MANAGER
SUBJECT:
CONSIDER AGENDA ITEMS FOR THE NEXT FIRE FUEL MEETING
AND SET THE NEXT MEETING DATE.
DATE:February 08, 2022
BACKGROUND:
NONE
DISCUSSION:
NONE
FISCAL IMPACT:
NONE
RECOMMENDATION:
Consider reviewing the draft ordinance with comments from hired experts and setting Tuesday, March
1, 2022, 6:30pm as the next meeting date and time.
ATTACHMENTS:
9316
February 28, 2022
Dear Honorable Mayor and RH City Councilmembers:
We support the objectives of the Fire Fuel Committee to manage fire fuel in our
canyons. We agree that residents need expert assistance from a qualified resource on
how best to undertake managing fire fuel on individual properties.
There is a direct correlation between education and communication on fire fuel issues
and resident compliance. There was minimal adoption of hardening the homes in
Rolling Hills until the availability of “Hardening the Home” videos on the city’s website.
These videos were supported by continual city communication on complimentary and
private inspections by the Forestry Division. The result is many residents have
hardened their homes throughout 2021.
Other than the Fire Fuel Committee meetings there has not been any recent
communications from the City of Rolling Hills on the importance of managing fuel in the
canyons. Many green waste activities taken by residents have focused on trees,
vegetation on the road easements for improved evacuation, and vegetation within 200
feet from the homes. Some residents have been proactive in managing vegetation in
their canyons but we need more residents to take action.
Education and communication by the city are essential to the success of managing fuel
in canyons and should precede to any mandatory approach. The release of the
educational video series of “Managing Fuel in the Canyons” to residents is expected in
the April/May timeframe. The city should complement the release of these videos by
ongoing communications to residents emphasizing the importance of viewing. We
expect more actions to be taken by residents after ongoing education and supporting
city communication.
Respectfully,
Block Captain Leads
Arlene Honbo – 33 Portuguese Bend Road
Gene Honbo – 33 Portuguese Bend Road
317
318
319
Agenda Item No.: 14.B
Mtg. Date: 02/28/2022
TO:HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM:ELAINE JENG, CITY MANAGER
THRU:ELAINE JENG P.E., CITY MANAGER
SUBJECT:CITY COUNCIL NOTIFICATIONS ON COMMUNITY AND PENINSULA
EVENTS. (MAYOR DIERINGER)
DATE:February 28, 2022
BACKGROUND:
At the February 14, 2022 City Council meeting, Mayor Bea Dieringer informed the City Council
that staff should notify the City Council on events such as the luncheon to celebrate the
retirement of several Los Angeles County Sheriff Department Deputies. The luncheon was
sponsored by the City and several other adjacent cities. The event was held on February 9,
2022 at the City Hall campus. Mayor Dieringer noted that other cities have staff members
provide notifications to their respective City Councils on community events, and regional
events. Several members of the City Council did not agree with Mayor Dieringer on
notifications to the City Council on events and the City Council decided to discuss the matter
at the February 28, 2022 meeting.
DISCUSSION:
None.
FISCAL IMPACT:
None.
RECOMMENDATION:
Receive a presentation from Mayor Bea Dieringer and provide direction to staff.
ATTACHMENTS:
320
Agenda Item No.: 14.C
Mtg. Date: 02/28/2022
TO:HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM:CHRISTIAN HORVATH, CITY CLERK / EXECUTIVE ASSISTANT TO
CITY MANAGER
THRU:ELAINE JENG P.E., CITY MANAGER
SUBJECT:DISCUSS HOLDING AN ANNUAL STATE OF THE CITY EVENT.
(MIRSCH)
DATE:February 28, 2022
BACKGROUND:
At the February 14, 2022 City Council meeting, Councilmember Leah Mirsch expanded on the
Council's direction for staff to inform the community on the city's accomplishments and
activities in the last two years to support the 2020 strategic plan and inquired if the City
Council would consider holding a State of the City event annually.
DISCUSSION:
None.
FISCAL IMPACT:
None.
RECOMMENDATION:
Consider and provide direction to staff.
ATTACHMENTS:
321
Agenda Item No.: 14.D
Mtg. Date: 02/28/2022
TO:HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM:ELAINE JENG, CITY MANAGER
THRU:ELAINE JENG P.E., CITY MANAGER
SUBJECT:
DISCUSS SIERRA CLUB'S USE AND PUBLICATION OF THE TRAILS
WITHIN THE CITY. (MIRSCH)
DATE:February 28, 2022
BACKGROUND:
At the February 14, 2022 City Council meeting, Councilmember Leah Mirsch informed the City
Council that organizations are promoting hiking activities in the community and that she
requested the City Council to consider writing letters to these organizations to not promote
trails in Rolling Hills.
DISCUSSION:
None.
FISCAL IMPACT:
None.
RECOMMENDATION:
Receive a presentation from Councilmember Leah Mirsch and provide direction to staff.
ATTACHMENTS:
322
Agenda Item No.: 15.A
Mtg. Date: 02/28/2022
TO:HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM:JANE ABZUG, DEPUTY CITY ATTORNEY
THRU:ELAINE JENG P.E., CITY MANAGER
SUBJECT:CONSIDER FILING A COMPLAINT WITH THE CALIFORNIA PUBLIC
UTILITIES COMMISSION (CPUC) REGARDING FRONTIER'S REFUSAL
TO PARTICIPATE IN THE CREST ROAD EAST UNDERGROUNDING
PROJECT PER CPUCTARIFF 33.
DATE:February 28, 2022
BACKGROUND:
The City of Rolling Hills was awarded grant funds from CalOES/FEMA in September of 2020
to undergrounding power line along Crest Road East from 62 Crest Road East to the eastern
city limits near 92 Crest Road East. Staff has been working with relevant utility companies to
make progress to complete the grant project.
Southern California Edison (SCE), Crown Castle, and Cox Cable reviewed the project scope
and determined that the California Public Utilities Commission (CPUC) Rule 20 Tariff (SCE)
and Rule 33 (communication companies) would be applicable to the project. These tariffs
would be paying for the undergrounding of power lines without monetary contribution from the
city. Frontier's review of the project concluded that the location of the project does not qualify
per their reading of Rule 33. Frontier noted that the entire undergrounding project is within
private streets not available to the public. Additionally, Crest Road East serve as access to
very small number of residents and is rarely used for through traffic because the Crest Road
East gate is locked. Frontier informed city staff that the company can participate in the project,
provided that the City pays for the work to be performed by Frontier.
Rule 33 provided by Frontier states the following:
The Utility will, at its expense, replace its existing aerial facilities with undergrounding facilities
along public streets and roads, and on public lands and private property across which rights-
of-way satisfactory, to the Utility have been obtained, or may be obtained, or may be obtained
without cost or condemnation, by the utility, provided that:
A.1.a(1)(a) – given the existing facilities on the aerial portion proposed to underground, there
323
is not an “unusually” heavy concentration of aerial facilities.
A.1.a(1)(b) - The limits of the undergrounding on Crest Rd within a private road not open to
the public. Also Crest Rd. ends approximately 600’ East of Eastfield Dr. with only a few
driveways entering separate properties. Reasonably, traffic volume cannot be considered
“extensively used by the general public and carries a high volume of pedestrian or vehicular
traffic”.
A.1.a(1)(c) – This segment of Crest Rd does not pass “through a civic area or public
recreation area or an area of unusual scenic interest to the general public”.
DISCUSSION:
In light of Frontier's reading of Rule 33, the City Attorney's office contacted Frontier's
engineering staff that rendered the finding and Frontier's legal counsel. In early February
2022, the City Attorney's office provided Frontier a letter informing Frontier that there was a
previous utility undergrounding project on Crest Road West that Frontier participated under
Rule 33. The previous utility undergrounding project on Crest Road West between Buggy
Whip Drive and Possum Ridge Road placed underground seven utility poles mimicking the
scope of work for the current project on Crest Road East.
The City Attorney opined that Frontier's contention that the city's private road does not qualify
under Rule 33 is incorrect; the city only needs to show that the street is an area extensively
used by the general public. Rule 33 expressively states that the “Utility will, at its expense,
replace its existing aerial facilities with underground facilities. . . on public lands and private
property.” The streets within the City are used by the general public as they facilitate the
movement of public vehicular traffic through the community. There are other public facilities
within the City that the public can access such as Los Angeles County Fire Station 56.
Furthermore, the street is located in an area that is extensively used by the general public.
The City Attorney's letter to Frontier also addressed several other reasons Frontier's basis for
denial is erroneous. The letter also requested Frontier to provide a response by February 16,
2022 to confirm paying their share of the undergrounding project but to date they still have yet
to respond.
On February 23, 2022 the city's attorney followed up with Frontier informing them of the city's
next step to consider filing a complaint with the California Public Utilities Commission (CPUC)
and that the matter would be heard by the City Council at the February 28, 2022 City Council
meeting. Staff recommends that the Council file a complaint with the CPUC.
FISCAL IMPACT:
The attorney fees to file a complaint with the CPUC will be funded from the FY 2021-2022
operation funds.
RECOMMENDATION:
Approve filing a complaint with CPUC.
324
ATTACHMENTS:
CL_AGN_220228_CC_Item15A_LetterToFrontier_Tariff 33.pdf
Frontier Rule 33.pdf
SCE Rule 20 Tariff.pdf
325
Bend
(541) 382-3011
Indian Wells
(760) 568-2611
Irvine
(949) 263-2600
Los Angeles
(213) 617-8100
Ontario
(909) 989-8584
18101 Von Karman Avenue, Suite 1000, Irvine, CA 92612
Phone: (949) 263-2600 | Fax: (949) 260-0972 | www.bbklaw.com
Riverside
(951) 686-1450
Sacramento
(916) 325-4000
San Diego
(619) 525-1300
Walnut Creek
(925) 977-3300
Washington, DC
(202) 785-0600
Jane F. Abzug
(310) 220-2170
jane.abzug@bbklaw.com
February 7, 2022
VIA EMAIL ONLY
Charles Carrathers, Esq.
FRONTIER CALIFORNIA, INC.
Vice President, Assoc. General Counsel
cc3840@ftr.com
Albert Aleman
FRONTIER CALIFORNIA, INC.
Director Construction and Engineering
albert.aleman@ftr.com
RE: City of Rolling Hills Undergrounding Project on Crest Road
Dear Mr. Carrathers:
I am writing on behalf of our client, the City of Rolling Hills (“City”), in response to Mr. Albert
Aleman’s October 1, 2021 email and November 10, 2021 letter in which your client, Frontier
California, Inc. (“Frontier”), has taken the position that (1) Frontier’s Tariff Rule 33 governing the
conversion of cable communication facilities is functionally different than Southern California
Edison’s Tariff Rule 20A governing the conversion of electric facilities; and (2) Frontier will not
pay for its share of the City’s undergrounding project on Crest Road from the eastern limits of the
City to Wideloop Road (the “Project”) on the grounds that it does not meet the criteria outlined in
Rule 33 (i.e., does not involve an unusually heavy concentration of aerial facilities, is not used
extensively by the general public, and does not pass through a civic area or public recreation area
or an area of unusual scenic interest to the general public). (Enclosed is a copy of Mr. Aleman’s
October 1, 2021 email and November 10, 2021 letter. Also enclosed is a map of the City with the
approximate Project area highlighted in yellow and the underground utility district limits.)
As an initial matter, Rule 33 mirrors Rule 20, and Southern California Edison, which is leading
and coordinating the construction and undergrounding schedule for the Project, has already agreed
to pay its share for the Project under Rule 20A. Further, Verizon, which Frontier acquired,
previously paid its share of an undergrounding project within the City on Crest Road West between
Buggy Whip Drive and Possum Ridge Road, which is on the same street as the Project at issue,
and under the same conditions. Frontier’s refusal to pay its share now on the grounds that the
326
Charles Carrathers,
Albert Aleman
February 7, 2022
Page 2
Project allegedly does not involve an unusually heavy concentration of aerial facilities, is not used
extensively by the general public, and does not pass through a civic area or public recreation area
or an area of unusual scenic interest to the general public—conflicts with a prior, taken position
with respect to the same facilities and appears simply motivated to avoid any financial burden.
The plain language of Rule 331 states, “[t]he Utility will, at its expense, replace its existing aerial
facilities with underground facilities along public streets and roads, and on public lands and private
property across which rights-of-way satisfactory, to the Utility have been obtained, without cost
or condemnation, by the Utility,” provided that the project meets one of the following criteria: (1)
such undergrounding will avoid or eliminate an unusually heavy concentration of aerial facilities;
(2) said street, or road or right-of-way is in an area extensively used by the general public and
carries a heavy volume of pedestrian or vehicular traffic; or (3) said street, road or right-of-way
adjoins or passes through a civic area or public recreation area or an area of unusual scenic interest
to the general public.
Such undergrounding will avoid or eliminate an unusually heavy concentration of aerial
facilities
As a basis for denial, Frontier contends that “given the existing facilities on the aerial portion
proposed to underground, there is not an ‘unusually’ heavy concentration of aerial facilities” and
encloses one photo of one pole.
This Project involves undergrounding of roughly 2,000 linear feet of power line and the removal
of the associated eight (8) wooden utility poles and related facilities on each pole and therefore
involves the elimination of an unusually heavy concentration of aerial facilities. The prior project
on Crest Road involved removal of only seven (7) poles with aerial facilities. (Enclosed with this
letter is the engineer’s report from the January 13, 2003 project.)
Therefore, the fact that the undergrounding will eliminate an unusually heavy concentration of
aerial facilities qualifies the Project for the use of Rule 33 funds.
Said street, or road or right-of-way is in an area extensively used by the general public
and carries a heavy volume of pedestrian or vehicular traffic
As a basis for denial, Frontier contends that “Crest Rd [is] a private road not open to the public.”
Frontier misstates the criteria. The City need only show that the street is in an area extensively
1 The criteria outlined in Rule 20A is almost identical: (1) eliminate an unusually heavy concentration of overhead
lines; (2) involve a street or road with a high volume of public traffic; (3) benefit a civic or public recreation area or
area of unusual interest; and (4) be listed as an arterial street or major collector as defined in the Governor’s Office
of Planning and Research (“OPR”) Guidelines.
327
Charles Carrathers,
Albert Aleman
February 7, 2022
Page 3
used by the general public. Further, Rule 33 expressly states that the “Utility will, at its expense,
replace its existing aerial facilities with underground facilities . . . on public lands and private
property.” (Rule 33 (underline emphasis added).) Although the streets in the City of Rolling Hills
are private, the California Vehicle Code expressly gives the City the authority to adopt rules and
regulations by ordinance or resolution for the purpose of regulating public vehicular traffic on
privately owned and maintained roads. (See California Vehicle Code Section 21107; Rolling Hills
Municipal Code Section 10.01.020.) The streets within the City are used by the general public as
they facilitate the movement of public vehicular traffic. There are other public facilities within the
City that the public can access. Further, the street is located in an area that is extensively used by
the general public. Crest Road is one of three arterial streets within the City and is one of three
streets that has two points of access; members of the public routinely and constantly access the
Project area through the Crest Gate and the City Hall Gate. Although the Eastfield Gate generally
remains locked, it is a third point of access for members of the public in the event of an emergency,
such as wildfire, which is why the City seeks to underground in the Project area. All members of
the public must access either Crest Road, Portuguese Bend Road, or Crest Road East to Eastfield
Drive to enter and exit the City. Therefore, Crest Road East is one of the most used streets within
the City.
As another basis for denial, Frontier contends that “Crest Rd. ends approximately 600’ of Eastfield
Dr. with only a few driveways entering separate properties . . . [and therefore] traffic volume
cannot be considered ‘extensively used by the general public and carries a high volume of
pedestrian or vehicular traffic.’” Again, Frontier misstates the criteria. The City need only show
that the street carries a heavy volume of pedestrian or vehicular travel. As stated above, Crest
Road East is one of the most used streets within the City by pedestrians and vehicles.
In conclusion, the fact that the private road is in an area extensively used by the general public and
carries a heavy volume of pedestrian or vehicular traffic qualifies the Project for the use of Rule
33 funds.
Said street, road or right-of-way adjoins or passes through a civic area or public
recreation area or an area of unusual scenic interest to the general public
As a basis for denial, Frontier contends “the entire undergrounding project is within private streets
not available to the public, that serve as access to very small number of residents and is rarely used
for through traffic due to an unattended locked gate.”
As mentioned above, members of the public routinely access the Project area through the Crest
Gate and the City Hall Gate. Although the Eastfield Gate generally remains locked, it is a third
point of access for members of the public in the event of an emergency, such as wildfire, which is
why the City seeks to underground in the Project area. As identified on the enclosed map, the Fire
328
Charles Carrathers,
Albert Aleman
February 7, 2022
Page 4
Station within the City is located on Quail Ridge between Crest Road West and Crest Road East.
This is an important civic area within the City as it is a public facility that provides emergency
services to the City. It is anticipated that fire trucks and other emergency responders will enter the
City through the Eastfield Gate in the event of an emergency thereby passing through Crest Road
East, in addition to accessing the Project area through the Crest Gate and City Hall Gate.
The City hopes that by providing you this additional factual information this matter can be resolved
informally. However, should Frontier continue to refuse to pay its share of undergrounding for the
Project, the City will move forward with initiating a complaint with the California Public Utilities
Commission.
Please respond to this letter by February 16, 2022 to confirm that Frontier intends to pay its share
of the undergrounding Project.
Sincerely,
Jane F. Abzug
for BEST BEST & KRIEGER LLP
CC: Elaine Jeng, City Manager (via email only: ejeng@cityofrh.net)
Ashford Ball, Senior Management Analyst (via email only: aball@cityofrh.net)
Michael Jenkins, Esq. (via email only: Michael.Jenkins@bbklaw.com)
329
1
From: Aleman, Alberto <Alberto.Aleman@ftr.com>
Sent: Friday, October 1, 2021 10:55 AM
To: Ashford Ball <aball@cityofrh.net>
Cc: Meredith Elguira <melguira@cityofrh.net>; Elaine Jeng <ejeng@cityofrh.net>; Hayes, Dan <dan.hayes@ftr.com>; McDonald, Stephen
<mcdonald.stephen@ftr.com>; asia.powell@cpuc.ca.gov; Aleman, Alberto <Alberto.Aleman@ftr.com>
Subject: RE: Utilities Undergrounding Assessment District Rolling Hills, CA
A.1.a(1)(a) – given the existing facilities on the aerial portion proposed to underground, there is not an “unusually” heavy concentration of aerial
facilities.
330
2
A.1.a(1)(b) - The limits of the undergrounding on Crest Rd within a private road not open to the public. Also Crest Rd. ends approximately 600’ East of
Eastfield Dr. with only a few driveways entering separate properties. Reasonably, traffic volume cannot be considered “extensively used by the general
public and carries a high volume of pedestrian or vehicular traffic”.
A.1.a(1)(c) – This segment of Crest Rd does not pass “through a civic area or public recreation area or an area of unusual scenic interest to the general
public”.
The entire undergrounding project is within private streets not available to the public, that serve as access to very small number of residents and is
rarely used for through traffic due to an unattended locked gate.
331
3
Additionally Rule 20A is a Southern California Edison Tariff which may or may not have the same requirements/provisions as Frontier’s Rule 33. I’m not
familiar with the previous project you refer to but it should have been approached with the intent of complying with the tariff in place when that project
was completed.
Kind Regards,
Albert Aleman | Director Engineering
O 805.388.2219 | M 805.889.2421 | albert.aleman@ftr.com
http://www.frontier.com
From: Ashford Ball <aball@cityofrh.net>
Sent: Wednesday, September 29, 2021 12:58 PM
To: Aleman, Alberto <Alberto.Aleman@ftr.com>
Cc: Meredith Elguira <melguira@cityofrh.net>; Elaine Jeng <ejeng@cityofrh.net>; Hayes, Dan <dan.hayes@ftr.com>; McDonald, Stephen
<mcdonald.stephen@ftr.com>; asia.powell@cpuc.ca.gov
Subject: RE: Utilities Undergrounding Assessment District Rolling Hills, CA
Hello Alberto,
I read through Rule 33, I am not sure I understand why we don’t meet the requirements? The project seems to meet the standards that are set in the document
A.1.a. section 1a, 1b, and 1c . Can you please elaborate why we did not meet the requirements?
Also to re-iterate what we discussed over the phone. Our City has done a previous project on the same street in which your company provided services at its
own expense due to meeting the Rule 20A requirements how is this different than that one?
Ashford Ball
Senior Management Analyst
City of Rolling Hills – City Hall
2 Portuguese Bend Road, Rolling Hills CA 90274
332
4
Phone: 310.377.1521 | Fax: 310.377.7288
E: aball@cityofrh.net
From: Aleman, Alberto <Alberto.Aleman@ftr.com>
Sent: Wednesday, September 29, 2021 12:14 PM
To: Ashford Ball <aball@cityofrh.net>
Cc: Meredith Elguira <melguira@cityofrh.net>; Elaine Jeng <ejeng@cityofrh.net>; Hayes, Dan <dan.hayes@ftr.com>; McDonald, Stephen
<mcdonald.stephen@ftr.com>; asia.powell@cpuc.ca.gov; Aleman, Alberto <Alberto.Aleman@ftr.com>
Subject: RE: Utilities Undergrounding Assessment District Rolling Hills, CA
Ashford, as we discussed the proposed undergrounding does not meet the criteria outlined Frontier’s Tariff, Rule 33, Facilities to Provide Replacement
of Aerial with Underground Facilities. Specifically A.1. a. Please see the attached.
Frontier is willing to participate contingent upon the City reimbursing the cost to underground its aerial facilities.
Kind Regards,
Albert Aleman | Director Engineering
O 805.388.2219 | M 805.889.2421 | albert.aleman@ftr.com
http://www.frontier.com
From: Ashford Ball <aball@cityofrh.net>
Sent: Monday, September 20, 2021 12:21 PM
To: Hayes, Dan <dan.hayes@ftr.com>; McDonald, Stephen <mcdonald.stephen@ftr.com>; Aleman, Alberto <Alberto.Aleman@ftr.com>;
asia.powell@cpuc.ca.gov
Cc: Meredith Elguira <melguira@cityofrh.net>; Elaine Jeng <ejeng@cityofrh.net>
Subject: RE: Utilities Undergrounding Assessment District Rolling Hills, CA
Importance: High
Hello Dan, Albert, and Asia
333
5
Would someone be able to correspond regarding the project. Please see the many emails I have attempted to follow-up below.
Thanks,
Ashford Ball
Senior Management Analyst
City of Rolling Hills – City Hall
2 Portuguese Bend Road, Rolling Hills CA 90274
Phone: 310.377.1521 | Fax: 310.377.7288
E: aball@cityofrh.net
From: Ashford Ball
Sent: Wednesday, August 25, 2021 11:50 AM
To: Hayes, Dan <dan.hayes@ftr.com>; McDonald, Stephen <mcdonald.stephen@ftr.com>; Aleman, Alberto <Alberto.Aleman@ftr.com>
Cc: Meredith Elguira <melguira@cityofrh.net>; Elaine Jeng <ejeng@cityofrh.net>
Subject: RE: Utilities Undergrounding Assessment District Rolling Hills, CA
Importance: High
Hello, Dan, Steve, and Albert
We are still attempting to get a response regarding this.
Thank you,
Ashford Ball
Senior Management Analyst
City of Rolling Hills – City Hall
2 Portuguese Bend Road, Rolling Hills CA 90274
334
6
Phone: 310.377.1521 | Fax: 310.377.7288
E: aball@cityofrh.net
From: Ashford Ball
Sent: Tuesday, August 10, 2021 4:08 PM
To: Hayes, Dan <dan.hayes@ftr.com>; McDonald, Stephen <mcdonald.stephen@ftr.com>; Aleman, Alberto <Alberto.Aleman@ftr.com>
Cc: Meredith Elguira <melguira@cityofrh.net>; Elaine Jeng <ejeng@cityofrh.net>
Subject: RE: Utilities Undergrounding Assessment District Rolling Hills, CA
Hello All,
Again, attempting to follow-up regarding this. Please if you could provide correspondence as soon as possible. The project is moving, and we are nearing toward
SCE developing the pre-liminary design. Therefore, we need this confirmation as soon as possible..
Thanks,
From: Hayes, Dan <dan.hayes@ftr.com>
Sent: Friday, July 23, 2021 10:49 AM
To: Ashford Ball <aball@cityofrh.net>; McDonald, Stephen <mcdonald.stephen@ftr.com>; Aleman, Alberto <Alberto.Aleman@ftr.com>
Cc: Meredith Elguira <melguira@cityofrh.net>; Elaine Jeng <ejeng@cityofrh.net>
Subject: RE: Utilities Undergrounding Assessment District Rolling Hills, CA
Steve/Albert,
Can you make a decision as to weather Frontier will pay for this project which is located in a gated (private) community. A decision is desperately needed.
Thx
From: Ashford Ball <aball@cityofrh.net>
Sent: Wednesday, July 07, 2021 6:31 PM
To: Hayes, Dan <dan.hayes@ftr.com>
Cc: Meredith Elguira <melguira@cityofrh.net>; Elaine Jeng <ejeng@cityofrh.net>
Subject: Utilities Undergrounding Assessment District Rolling Hills, CA
WARNING: External email. Please verify sender before opening attachments or clicking on links.
335
7
Hello Dan,
I have attempted to reach out to you on multiple occasions in an effort to understand your participation in this project and if it still remained. SCE Robert
Ciccarelli and Cox Rey Castro as well as Michael Moats from Crown Castle have all confirmed their contribution to pay due to the Rule 20A.
With no response for such a long period of time we now would be assuming you all are also paying for your part in the project as well due to the Rule 20A.
Please respond to confirm. I hope you are safe and are doing well.
Thank you,
Ashford Ball
Senior Management Analyst
City of Rolling Hills – City Hall
2 Portuguese Bend Road, Rolling Hills CA 90274
Phone: 310.377.1521 | Fax: 310.377.7288
E: aball@cityofrh.net
This communication is confidential. Frontier only sends and receives email on the basis of the terms set out at
http://www.frontier.com/email_disclaimer.
336
337
338
339
340
Overhead Lines to be RemovedLimits of Utility Underground DistrictEast City LimitsABCDEFGHIJKMLExhibit "A"341
CITY OF ROLLING HILLS
ENGINEER'S REPORT
RULE 20A UNDERGROUND UTILITY DISTRICT
No. 2002-1A
JANUARY 2, 2003
IMMO .••••••
Et MuniFinancial
Corporate Office Regional Offices
27368 Via Industria
Suite 110
Temecula, CA 92590
Tel: (909) 587-3500
Tel: (800) 755-MUNI (6864)
Fax: (909) 587-3510
Anaheim, CA Phoenix, AZ
Industry, CA San Diego, CA
Jacksonville, FL Seattle, WA
Lancaster, CA Washington, DC
Oakland, CA
www.muni.corn
342
ENGINEER'S REPORT
RULE 20A UNDERGROUND UTILITY DISTRICT NO. 2002-1A
CITY OF ROLLING HILLS
TABLE OF CONTENTS
CERTIFICATIONS
GENERAL DESCRIPTION OF CITY OF ROLLING HIILLS RULE 20A UNDERGROUND UTILITY
DISTRICT NO. 2002-IA 1
DESCRIPTION OF WORK 1
EXHIBIT A - COST ESTIMATE 3
EXHIBIT B- ASSESSMENT ROLL 4
EXHIBIT C - BOUNDARY MAP 5
MuniFinancial City of Rolling Hills
343
ENGINEER'S REPORT
RULE 20A UNDERGROUND UTILITY DISTRICT NO. 2002-1A
CITY OF ROLLING HILLS
CERTIFICATIONS
The undersigned respectfully submits the enclosed report as directed by the City Council.
Date: , 2001.
00FESSICkai
p 0.16742
•
* • 3o•og *
ts>.p. oFcm0t°
I HEREBY CERTIFY that the enc osed Engineer's Report, together with the Assessment and
Boundary Map thereto attached, was filed with me on the I A.,- A day of
, 200 3 .
esignated City Engineer or the
( /7,
Clerk ofjhe City Council,
City of -Rolling Hills, California
I HEREBY CERTIFY that the enclosed Engineer's Report, together with the Assessment and
Boundary Map thereto attached, was approved and confirmed by the City Council for the City of
Rolling Hills, California, on the day of , 2003.
Clerk of the City Council,
City of Rolling Hills, California
NuniFlnancial City of Rolling Hills
344
ENGINEER'S REPORT
RULE 20A UNDERGROUND UTILITY DISTRICT NO. 2002-1A
CITY OF ROLLING HILLS
The designated City Engineer of work for City of Rolling Hills Rule 20A Underground Utility District
No. 2002-1A (the "Improvement District"), writes this report, as prescribed by the City Council of the
City of Rolling Hills in accordance with the Resolution of Intention, Resolution No. and
pursuant to the provisions of Section 15.32 of the Rolling Hills Municipal Code.
This proposed District is being established to remove existing overhead utilities along a portion of Crest
Road West, which is an area of unusual scenic interest to the citizens and visitors to the City of Rolling
Hills.
The improvements, which are the subject of this report, are briefly described as follows:
GENERAL DESCRIPTION OF CITY OF ROLLING HIILLS RULE 20A
UNDERGROUND UTILITY DISTRICT NO. 2002-1A
City of Rolling Hills Rule 20A Underground Utility District generally includes most of four parcels on
the South Side of Crest Road West and two entire parcels and portions of three others located on the
North side of Crest Road West between Buggy Whip Drive and Possum Ridge Road. Eight of these
properties contain single-family residential homes and one is a municipal property that contains a fire
station.
DESCRIPTION OF WORK
The following is a description of the planned improvements for the entire district.
A. Undergrounding of Overhead Utility Lines
The undergrounding of eight overhead utility lines along Crest Road West including trenching and
backfilling„ installing the new utility vaults needed to receive the conduits and transformers, laying the
conduit lines into the trenches, switching service to the underground system and removing seven of the
existing overhead poles and lines. The remaining pole will be relocated approximately 300 feet down
the hillside on the South side of Crest Road West outside of the underground utility district boundary.
The poles that will be removed and/or relocated support electrical, telephone and cable television
services. Southern California Edison owns three of the poles and Verizon owns the other three. Cox
Communications has infrastructure on five of the six poles. All three companies have been notified and
are in support of the district improvements. Verizon has indicated to City staff that once the
underground utility district is established, that they will remove their poles and underground the lines at
the same time that Southern California Edison undergrounds its (poles) system.
Under the Public Utility Commission Rules (Rule 20-A), Southern California Edison collects money
through rates for undergrounding overhead utilities. SCE has indicated that this project is eligible for
the use of Rule-20A funds. The project will also require one property owner to convert their electric
service panel to an underground panel. Rule 20-A funds will also be used to pay for this cost.
MuniFinancial Page 1 1 City of Rolling Hills
345
TIME REQUIRED TO COMPLETE
Each of the utility companies providing overhead service in the District have been contacted to
determine the time necessary to complete the undergrounding of their facilities, conversion of any on -
site services and removal of existing wires and poles. It has been concluded that June 30, 2004 shall be
the date when all proposed work of the District shall be completed.
PROPOSITION 218
Proposition 218, the Right to Vote on Taxes Act, which added Article XIIIC and XIIID to the
California Constitution provides procedures for the imposition of new or increased taxes, assessments
and property related fees or charges. This proposed District will be funded entirely by the affected
utilities and the City; therefore, there will be no assessments, taxes or property related fees or charges
imposed on any properties within this District. The Right to Vote on Taxes Act is not applicable when
no assessments, taxes or property related fees or taxes are imposed.
This report includes the following attached exhibits:
EXHIBIT A - An estimate of the cost of the improvement.
EXHIBIT B — An Assessment Roll, showing each parcel of real property within this City of
Rolling Hills Rule 20A Underground Utility District. Each parcel is described by Assessor's Parcel
Number or other designation. Each parcel is also assigned a number for the purposes of this
proceeding.
EXHIBIT C - A diagram that displays the boundary of the Rule 20A Underground Utility District
and the parcels of real property that are affected by the district. The diagram corresponds and is
keyed to Exhibit B by the number.
MuniFinancial Page 2 City of Rolling Hills
346
ENGINEER'S REPORT
RULE 20A UNDERGROUND UTILITY DISTRICT NO. 2002-1A
CITY OF ROLLING HILLS
EXHIBIT A - COST ESTIMATE
19
MuniFinancial Page 3 City of Rolling Hills
347
RULE 20A UNDERGROUND UTILITY DISTRICT NO. 2002-1A
CITY OF ROLLING HILLS
Exhibit A - Cost Estimate
Cost
Engineering Design & Construction Costs
Southern California Edison Costs
Underground three (3) poles including: trenching and backfilling, installation
of sub structures, installation of underground electrical facilities, installation
of riser poles, removal of existing poles and panel conversions
$115,000.00
Verizon Costs
Undergrounding three (3) poles including the aerial plant $55,000.00
Cox Communications Costs
Removal of Cox facilities from five (5) poles $14,146.17
Undergrounding of services on private property $0.00
Total Construction Costs $184,146.17
General Incidentals
Assessment Engineer $6,100.00
Total General Incidental Costs $6,100.00
Total Project Cost $190,246.17
Contributions
Southern California Edison Rolling Hills Rule 20-A Funds ($115,000.00)
Verizon ($55,000.00)
Cox Communications ($14,146.17)
City of Rolling Hills ($6,100.00)
Total Contributions ($190,246.17)
Total Cost Remaining $0.00
348
ENGINEER'S REPORT
RULE 20A UNDERGROUND UTILITY DISTRICT NO. 2002-1A
CITY OF ROLLING HILLS
EXHIBIT B- ASSESSMENT ROLL
A list of the subdivided parcels of land within the City of Rolling Hills Rule 20A Underground Utility
District is set forth upon the following Assessment Roll filed with and made part of this Report.
The Assessment Roll includes the assessor's parcel numbers, property owner names and assessment
amounts within this City of Rolling Hills Rule 20A Underground Utility District. Each parcel is given a
number.
MuniFinancial Page 4 City of Rolling Hills
349
RULE 20A UNDERGROUND UTILITY DISTRICT NO. 2002-IA
CITY OF ROLLING HILLS
Exhibit B - Assessment Roll
Assessment
ID
Assessor's
Parcel
Number Owner Name
Assessment
Amount
1 7567-017-020 Price Carl F & Family Trust $0.00
2 7567-017-900 LA County Consolidated Fire Pro Dist 0.00
3 7569-022-004 Cathy A Nichols 2001 Trust 0.00
4 7569-022-005 Robert & Julie Nagelhout & Family Trust 0.00
5 7569-025-001 Roseannne Barr 0.00
6 7569-025-002 Richard & Sophia Henke Trust 0.00
7 7569-025-003 Hooshang and Maryam Pak 0.00
8 7569-009-010 Intex Property Corp 0.00
9 7569-009-007 John H. & Maureen D. Nunn & Family Trust 0.00
Total $0.00
I
350
ENGINEER'S REPORT
RULE 20A UNDERGROUND UTILITY DISTRICT NO. 2002-1A
CITY OF ROLLING HILLS
EXHIBIT C - BOUNDARY MAP
A Diagram showing the City of Rolling Hills Rule 20A Underground Utility District, the boundaries,
and the dimensions of the subdivisions of land within the City of Rolling Hills Rule 20A Underground
Utility District as they existed at the time of the passage of the Resolution of Intention is filed with and
made a part of this Report. Each of the subdivisions of land, parcels, or lots will be given a separate
number on the Boundary Map, which corresponds with the number shown on the Assessment Roll
(Exhibit B).
The Boundary Map in a reduced -scale format follows.
MuniFinancial Page 9 City of Rolling Hills
351
SHEET 1 OF 1
PROPOSED BOUNDARY
CITY OF ROLLING HILLS
RULE 20A UNDERGROUND UTILITY DISTRICT NO. 2002-1A
CITY OF ROLUNG HILLS
COUNTY OF LOS ANGELES
STATE OF CAUFORNIA
Sr RD.
MAP REF.
NO.
ASSESSORS
PARCEL NO.
I T367-017-030
2 7347-017-9w
2 7SAR-022-oo4
A 73119-022-00S
3 7561-023-001
6 7366-033-002
7 7366-01S-003
6 7360-001-010
9 7340-009-007
ovistephr Mier&
N.C.E. "30000
MuniFinancial
20766 SRN:la O..i Ni..
Sults 200
latea.u)a. CaWanda 92890-3481
Phase (001) 89111..3990 F (909) 199-8410
!Sl
5-JOHN'S CANYON RD.
300' 130' r 300'
1 =t=1 1
SCALE : •. 300'
LEGEND
PROPOSED BOUNDARY
(C ..) MAP REFERENCE NUMBER
x
5"
4e z
N
N
N
N
EXISTING PLUS - (APPROXIMATE LOCATION)
0
CD
CD
CD 1, CD
ea'?
2
all
R
S.;
\
ST
/Po
(02-006) OCTOBER 2002 352
353
354
Southern California Edison Revised Cal. PUC Sheet No. 31867-E
Rosemead, California (U 338-E) Cancelling Revised Cal. PUC Sheet No. 23018-E
Rule 20 Sheet 1
REPLACEMENT OF OVERHEAD WITH UNDERGROUND ELECTRIC FACILITIES
(Continued)
(To be inserted by utility) Issued by (To be inserted by Cal. PUC)
Advice 1643-E John R. Fielder Date Filed Jul 26, 2002
Decision 01-12-009 Senior Vice President Effective Sep 4, 2002
1C13 Resolution E-3767
A. SCE will, at its expense, replace its existing overhead electric facilities with underground electric
facilities along public streets and roads, and on public lands and private property across which
rights-of-way satisfactory to SCE have been obtained by SCE, provided that:
1. The governing body of the city or county in which such electric facilities are and will be
located has:
a. Determined, after consultation with SCE and after holding public hearings on
the subject, that such undergrounding is in the general public interest for one or
more of the following reasons:
(1) Such undergrounding will avoid or eliminate an unusually heavy
concentration of overhead electric facilities;
(2) The street or road or right-of-way is extensively used by the general
public and carries a heavy volume of pedestrian or vehicular traffic;
(3) The street or road or right-of-way adjoins or passes through a civic
area or public recreation area or an area of unusual scenic interest to
the general public; or
(4) The street or road or right-of-way is considered an arterial street or
major collector road, as defined in the Governor’s Office of Planning
and Research General Plan Guidelines.
b. Adopted an ordinance creating an underground district in the area in which both
the existing and new facilities are and will be located requiring, among other
things, (1) that all existing overhead communication and electric distribution
facilities in such district shall be removed, (2) that each property served from
such electric overhead facilities shall have installed in accordance with SCE’s
rules for underground service, all electrical facility changes on the premises
necessary to receive service from the underground facilities of SCE as soon as
it is available, and (3) authorizing SCE to discontinue its overhead service.
(T)
(T)
(N)
|
(N)
355
Southern California Edison Revised Cal. PUC Sheet No. 23019-E
Rosemead, California (U 338-E) Cancelling Revised Cal. PUC Sheet No. 12201-E
Rule 20 Sheet 2
REPLACEMENT OF OVERHEAD WITH UNDERGROUND ELECTRIC FACILITIES
(Continued)
(Continued)
(To be inserted by utility) Issued by (To be inserted by Cal. PUC)
Advice 1268-E-B John R. Fielder Date Filed May 11, 1998
Decision 97-10-087 Senior Vice President Effective Jan 4, 1998
2C2 Resolution
A. (Continued)
2. SCE’s total annual budgeted amount for undergrounding within any city or the
unincorporated area of any county shall be allocated as follows:
a. The amount allocated to each city and county in 1990 shall be the highest of:
1. The amount allocated to the city or county in 1989, which amount shall
be allocated in the same ratio that the number of overhead meters in
such city or unincorporated area of any county bears to the total
system overhead meters; or
2. The amount the city or county would receive if SCE’s total annual
budgeted amount for undergrounding provided in 1989 were allocated
in the same ratio that the number of overhead meters in each city or
the unincorporated area of each county bears to the total system
overhead meters based on the latest count of overhead meters
available prior to establishing the 1990 allocations; or
3. The amount the city or county would receive if SCE’s total annual
budgeted amount for undergrounding provided in 1989 were allocated
as follows:
a. Fifty percent of the budgeted amount allocated in the same
ratio that the number of overhead meters in any city or the
unincorporated area of any county bears to the total system
overhead meters; and
b. Fifty percent of the budgeted amount allocated in the same
ratio that the total number of meters in any city or the
unincorporated area of any county bears to the total system
meters.
356
Southern California Edison Revised Cal. PUC Sheet No. 23020-E
Rosemead, California (U 338-E) Cancelling Revised Cal. PUC Sheet No. 12202-E
Rule 20 Sheet 3
REPLACEMENT OF OVERHEAD WITH UNDERGROUND ELECTRIC FACILITIES
(Continued)
(Continued)
(To be inserted by utility) Issued by (To be inserted by Cal. PUC)
Advice 1268-E-B John R. Fielder Date Filed May 11, 1998
Decision 97-10-087 Senior Vice President Effective Jan 4, 1998
3C2 Resolution
A. (Continued)
2. (Continued)
b. Except as provided in Section 2.c., the amount allocated for undergrounding
within any city or the unincorporated area of any county in 1991 and later years
shall use the amount actually allocated to the city or county in 1990 as the
base, and any changes from the 1990 level in SCE’s total annual budgeted
amount for undergrounding shall be allocated to individual cities and counties
as follows:
1. Fifty percent of the change from the 1990 total budgeted amount shall
be allocated in the same ratio that the number of overhead meters in
any city or unincorporated area of any county bears to the total system
overhead meters.
2. Fifty percent of the change from the 1990 total budgeted amount shall
be allocated in the same ratio that the total number of meters in any
city of the unincorporated area of any county bears to the total system
meters.
c. When a city incorporates, resulting in a transfer of utility meters from the
unincorporated area of a county to the city, there shall be a permanent transfer
of a prorata portion of the county's 1990 allocation base referred to in Section
2.b. to the city. The amount transferred shall be determined:
1. Fifty percent based on the ratio that the number of overhead meters in
the city bears to the total system overhead meters; and
2. Fifty percent based on the ratio that the total number of meters in the
city bears to the total system meters.
When territory is annexed to an existing city, it shall be the
responsibility of the city and county affected, in consultation with SCE
serving the territory, to agree upon an amount of the 1990 allocation
base that will be transferred from the county to the city, and thereafter
to jointly notify SCE in writing.
357
Southern California Edison Revised Cal. PUC Sheet No. 31868-E
Rosemead, California (U 338-E) Cancelling Revised Cal. PUC Sheet No. 23021-E
Rule 20 Sheet 4
REPLACEMENT OF OVERHEAD WITH UNDERGROUND ELECTRIC FACILITIES
(Continued)
(Continued)
(To be inserted by utility) Issued by (To be inserted by Cal. PUC)
Advice 1643-E John R. Fielder Date Filed Jul 26, 2002
Decision 01-12-009 Senior Vice President Effective Sep 4, 2002
4C15 Resolution E-3767
A. (Continued)
2. (Continued)
d. However, Section 2.a, b, and c, shall not apply to any utility where the total
amount available for allocation under Rule 20-A is equal to or greater than 1.5
times the previous year's statewide average on a per customer basis. In such
cases, SCE’s total annual budgeted amount for undergrounding within any city
or the unincorporated area of any county shall be allocated in the same ratio
that the number of overhead meters in the city or unincorporated area of any
county bears to the total system overhead meters.
e. Upon request by a city or county, the amounts allocated may be exceeded for
each city or county by an amount up to a maximum of five years’ allocation at
then-current levels where SCE establishes that participation on a project is
warranted and resources are available. Such allocated amount may be carried
over for a reasonable period of time in communities with active undergrounding
programs. In order to qualify as a community with an active undergrounding
program, the governing body must have adopted an ordinance or ordinances
creating an underground district and/or districts as set forth in Section A.1.b. of
this Rule. Where there is a carry-over or additional requested participation as
discussed above, SCE has the right to set, as determined by its capability,
reasonable limits on the rate of performance of the work to be financed by the
funds carried over. When amounts are not expended or carried over for the
community to which they are initially allocated, they shall be assigned when
additional participation on a project is warranted or be reallocated to
communities with active undergrounding programs.
(C)
|
|
(C)
(C)
(C)
358
Southern California Edison Revised Cal. PUC Sheet No. 26177-E
Rosemead, California (U 338-E) Cancelling Revised Cal. PUC Sheet No. 23022-E
Rule 20 Sheet 5
REPLACEMENT OF OVERHEAD WITH UNDERGROUND ELECTRIC FACILITIES
(Continued)
(Continued)
(To be inserted by utility) Issued by (To be inserted by Cal. PUC)
Advice 1399-E John R. Fielder Date Filed Aug 23, 1999
Decision Senior Vice President Effective Oct 2, 1999
5C3 Resolution
A. (Continued)
3. The undergrounding extends for a minimum distance of one block or 600 feet,
whichever is the lesser.
Upon request of the governing body, SCE will pay from the existing allocation of that
entity for:
a. The installation of no more than 100 feet of each customer's underground
electric service lateral occasioned by the undergrounding, and/or
b. The conversion of a customer’s meter panel to accept underground service
occasioned by the undergrounding, excluding permit fees.
SCE or the governing body may establish a lesser allowance, or may otherwise limit the amount
of money to be expended on a single customer's electric service, or the total amount to be
expended on all electric service installations in a particular project.
B. In circumstances other than those covered by A above, SCE will replace its existing overhead
electric facilities with underground electric facilities along public streets and roads or other
locations mutually agreed upon when requested by an applicant or applicants when all of the
following conditions are met:
1. a. All property owners served from the overhead facilities to be removed first
agree in writing to have the wiring changes made on their premises so that
service may be furnished from the underground distribution system in
accordance with SCE’s rules and that SCE may discontinue its overhead
service upon completion of the underground facilities, or
b. Suitable legislation is in effect requiring such necessary wiring changes to be
made and authorizing SCE to discontinue its overhead service.
359
Southern California Edison Revised Cal. PUC Sheet No. 31869-E*
Rosemead, California (U 338-E) Cancelling Revised Cal. PUC Sheet No. 31093-E
Rule 20 Sheet 6
REPLACEMENT OF OVERHEAD WITH UNDERGROUND ELECTRIC FACILITIES
(Continued)
(To be inserted by utility) Issued by (To be inserted by Cal. PUC)
Advice 1643-E John R. Fielder Date Filed Jul 26, 2002
Decision 01-12-009 Senior Vice President Effective Sep 4, 2002
6C16 Resolution E-3767
B. (Continued)
2. The applicant has:
a. Furnished and installed the pads and vaults for transformers and associated
equipment, conduits, ducts, boxes, pole bases and performed other work
related to structures and substructures including breaking of pavement,
trenching, backfilling, and repaving required in connection with the installation of
the underground system, all in accordance with SCE’s specifications, or, in lieu
thereof, paid SCE to do so;
b. Transferred ownership of such facilities, in good condition, to SCE; and
c. Paid a nonrefundable sum equal to the excess, if any, of the estimated costs,
including transformers, meters, and services, of completing the underground
system and building a new equivalent overhead system. The cost of removal of
the overhead poles, lines, and facilities are the responsibility of SCE and will be
paid by SCE. Such payments shall not operate to reduce Rule 20.A
allocations.
3. The area to be undergrounded includes both sides of a street for at least one block or
600 feet, whichever is the lesser, and all existing overhead communication and electric
distribution facilities within the area will be removed.
4. SCE may, when requested and authorized by the city or county and mutually agreed
upon by such government entity and SCE, initially fund any required
engineering/design costs for conversion projects under this section. In the event such
a project proceeds, the requesting city or county shall reimburse SCE for such
engineering/design costs before SCE shall be required to commence further work on
the project. In the event the project is not approved to proceed within two and one-
half years of SCE’s delivery of such engineering/design study, the requesting city or
county shall reimburse SCE for its costs of such engineering/design study within 90
days of a demand by SCE. In the event a city or county does not reimburse SCE
within 90 days of its demand for reimbursement, SCE shall be permitted to expense
such costs as an operational cost and shall reduce the city or county’s allocations
provided under Section A of this Schedule by the like amount.
C. In circumstances other than those covered by A or B above, when mutually agreed upon by
SCE and an applicant, overhead electric facilities may be replaced with underground electric
facilities, provided the applicant requesting the change pays, in advance, a non-refundable sum
equal to the estimated cost of the underground facilities less the estimated net salvage value
and depreciation of the replaced overhead facilities. Underground services will be installed and
maintained as provided in SCE’s rules applicable thereto.
D. The term "underground electric system" means an electric system with all wires installed
underground, except those wires in surface mounted equipment enclosures.
(N)
|
|
|
|
|
|
|
|
|
|
(N)
360
Agenda Item No.: 16.A
Mtg. Date: 02/28/2022
TO:HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM:CHRISTIAN HORVATH, CITY CLERK / EXECUTIVE ASSISTANT TO
CITY MANAGER
THRU:ELAINE JENG P.E., CITY MANAGER
SUBJECT:CONFERENCE WITH LABOR NEGOTIATOR
GOVERNMENT CODE SECTION 54957.6
CITY'S DESIGNATED REPRESENTATIVE: MAYOR BEA DIERINGER
UNREPRESENTED EMPLOYEE: CITY MANAGER ELAINE JENG
DATE:February 28, 2022
BACKGROUND:
None
DISCUSSION:
None
FISCAL IMPACT:
None
RECOMMENDATION:
None.
ATTACHMENTS:
361