2022-06-27_CC_AgendaPacket1.CALL TO ORDER
2.ROLL CALL
3.PLEDGE OF ALLEGIANCE
4.PRESENTATIONS/PROCLAMATIONS/ANNOUNCEMENTS
5.BLUE FOLDER ITEMS (SUPPLEMENTAL)
Blue folder (supplemental) items are additional back up materials to administrative reports, changes to the posted
agenda packet, and/or public comments received after the printing and distribution of the agenda packet for receive and
file.
6.PUBLIC COMMENT ON NON-AGENDA ITEMS
This is the appropriate time for members of the public to make comments regarding items not listed on this agenda.
Pursuant to the Brown Act, no action will take place on any items not on the agenda.
7.CONSENT CALENDAR
Business items, except those formally noticed for public hearing, or those pulled for discussion are assigned to the
Consent Calendar. The Mayor or any Councilmember may request that any Consent Calendar item(s) be removed,
discussed, and acted upon separately. Items removed from the Consent Calendar will be taken up under the "Excluded
Consent Calendar" section below. Those items remaining on the Consent Calendar will be approved in one motion. The
Mayor will call on anyone wishing to address the City Council on any Consent Calendar item on the agenda, which has
not been pulled by Councilmembers for discussion.
7.A.APPROVE AFFIDAVIT OF POSTING FOR THE CITY COUNCIL REGULAR
MEETING OF JUNE 27, 2022
RECOMMENDATION: Approve.
2 PORTUGUESE BEND ROAD
ROLLING HILLS, CA 90274
(310) 377-1521
AGENDA
Regular City Council Meeting
CITY COUNCIL
Monday, June 27, 2022
CITY OF ROLLING HILLS
7:00 PM
The meeting agenda is available on the City’s website. The City Council meeting will be live-streamed on the
City’s website. Both the agenda and the live-streamed video can be found here:
https://www.rolling-hills.org/government/agenda/index.php
Members of the public may submit written comments in real-time by emailing the City Clerk’s office at
cityclerk@cityofrh.net. Your comments will become part of the official meeting record. You must provide your
full name, but please do not provide any other personal information that you do not want to be published.
Recordings to City Council meetings can be found here: https://www.rolling-
hills.org/government/agenda/index.php
Next Resolution No. 1303 Next Ordinance No. 376
1
7.B.APPROVE MOTION TO READ BY TITLE ONLY AND WAIVE FURTHER
READING OF ALL ORDINANCES AND RESOLUTIONS LISTED ON THE
AGENDA
RECOMMENDATION: Approve.
7.C.APPROVE THE FOLLOWING CITY COUNCIL MINUTES: MAY 23, 2022
RECOMMENDATION: Approve as presented.
7.D.PAYMENT OF BILLS
RECOMMENDATION: Approve as presented.
7.E.REPUBLIC SERVICES RECYCLING TONNAGE REPORT FOR MAY 2022.
RECOMMENDATION: Receive and file.
7.F.RECEIVE AND FILE 2022-23 LOS ANGELES COUNTY SHERIFF'S
DEPARTMENT CONTRACT CITY LAW ENFORCEMENT SERVICES FORM 575
SERVICE LEVEL AUTHORIZATION
RECOMMENDATION: Receive and file.
7.G.ADOPT RESOLUTION NO. 1297 UPDATING THE CONSOLIDATED TAX AND
FEE SCHEDULE TO INCREASE THE COMMITTEE ON TREES AND VIEWS
PROCESSING FEE FOR VIEW CASES
RECOMMENDATION: Approve as presented.
7.H.ADOPT RESOLUTION NO. 1302 PERMITTING THE USE OF A ROLLING HILLS
COMMUNITY ASSOCIATION VEHICLE WITH AMBER LIGHTS; AND REQUIRE
THE ROLLING HILLS COMMUNITY ASSOCIATION TO INSTALL SIGNAGE PER
THE RECOMMENDATIONS OF THE CITY'S TRAFFIC ENGINEER
RECOMMENDATION: Approve as presented.
7.I.AMENDED AGREEMENT WITH MCGOWAN CONSULTING FOR SERVICES
RELATING TO STORMWATER MANDATE COMPLIANCE
RECOMMENDATION: Approve as presented.
CL_AGN_220627_CC_AffidavitofPosting.pdf
CL_MIN_220523_CC_F.pdf
CL_AGN_220613_PaymentOfBills_E.pdf
CL_AGN_220627_PaymentOfBills.Temp.pdf
CL_AGN_220627_Rolling Hills YTD Tonnage Report.pdf
CA_AGR_220602_LACoSheriff_575Form_FY22-23.pdf
ResolutionNo1297_FeeSchedule_FY22-23_CTV_Update.pdf
CL_AGN_220414_RHCA_VehicleCode_RequestLetter.pdf
CL_AGN_220613_RHCA_AmberLight_TE_Memo.pdf
ResolutionNo1302_RHCA_AmberLights.pdf
RH-MS4-ProposalLetter-FY2223(2022-06-01).pdf
RH-MS4_SOS_FY2022-23(Final).pdf
CA_AGR_220613_McGowan_Amend05.pdf
MCGOWAN CONSULTING LLC, Agrmnt_ 2015-18_Signed.pdf
McGowan 1stAmendment 2018-2020 SIGNED.pdf
Second Amendment McGowan Agreement 4-17-19.pdf
3rd Agreement McGowan Consulting LLC Agreement 2020_07_29.pdf
2
7.J.APPROVE ROLLING HILLS COMMUNITY ASSOCIATION'S APPLICATION TO
LOS ANGELES COUNTY DEPARTMENT OF PUBLIC HEALTH FOR
REPLACEMENT OF SEPTIC TANK SERVING THE MAIN GATE AND
AUTHORIZE CITY MANAGER TO SIGN.
RECOMMENDATION: Approve as presented.
8.EXCLUDED CONSENT CALENDAR ITEMS
9.COMMISSION ITEMS
9.A.ZONING CASE 21-16: REQUEST FOR APPROVAL FOR A SITE PLAN REVIEW
FOR GRADING AND CONSTRUCTION OF A NEW RETAINING WALL;
CONDITIONAL USE PERMIT FOR A RECREATIONAL GAME COURT; AND
VARIANCE TO EXCEED THE MAXIMUM PERMITTED LOT DISTURBANCE FOR
A PROPERTY LOCATED AT 18 EASTFIELD DRIVE (LOT 69-A-EF) (RICH)
RECOMMENDATION: Receive and file.
9.B.ZONING CASE NO. 22-20: REQUEST FOR APPROVAL OF A SITE PLAN
REVIEW FOR CONSTRUCTION OF A 1,583-SQUARE-FOOT ADDITION AND
REMODEL TO AN EXISTING RESIDENCE, MAXIMUM FIVE-FOOT-HIGH
RETAINING WALLS, GRADING, AND OTHER IMPROVEMENTS; AND
VARIANCES TO CONSTRUCT IN THE FRONT YARD SETBACK AND FOR A
FIVE-FOOT-HIGH RETAINING WALL TO BE CONSTRUCTED IN THE SETBACK
AREA FOR A PROPERTY LOCATED AT 16 SOUTHFIELD DRIVE (LOT 33-SF),
ROLLING HILLS, CA (BURGOYNE)
RECOMMENDATION: Receive and file.
10.OLD BUSINESS
11.NEW BUSINESS
11.A.CONSIDER AND APPROVE AMENDING SEWER STUDY TO PHASE THE
CONSTRUCTION OF THE 8" SEWER MAIN PROJECT
RECOMMENDATION:
Approve the additional services request from Willdan and direct staff to
prepare an amendment to the service agreement with Willdan in the amount
PSA 4th Amendment signed 06.29.2021.pdf
PW_CHC_220608_TC_RHCA_Septic_LACoDPH_App_rev.pdf
PW_CHC_220607_TC_RHCA_Septic_GeoTech.pdf
Vicinity Map - 18 Eastfield Dr.pdf
Development Table (ZC 21-16).pdf
Email from Sam Galletti 050922.pdf
RICH RESIDENCE - FINAL SUBMITTAL FOR PLANNING - reduced.pdf
Previously Approved Resolutions - 18 Eastfield Dr.pdf
2022-05_PC_Resolution_18EastfieldDr_ZC 21-16_E.pdf
Vicinity Map - 16 Southfield Dr.pdf
16 Southfield Vicinity Map.pdf
Development Table (ZC 22-20).pdf
16 Southfield Drive_Combined Plan Set_2022.05.11(reduced).pdf
2022-06_PC_Resolution_16Southfield_ZC 22-20_E.pdf
3
of $9,010.
11.B.APPROVE CONTRACT RENEWAL WITH GRANICUS FOR SUBSCRIPTION TO
AGENDA MANAGEMENT, MINUTES, AND UPGRADED LIVECAST
HARDWARE/SOFTWARE PROGRAMS; AUTHORIZE THE CITY ATTORNEY TO
FINALIZE THE AGREEMENT AND THE CITY MANGER TO SIGN
R E C O M M E N D AT I O N : Approve as presented and/or provide direction
regarding additive services.
11.C.CONSIDERATION OF RENEWAL FOR FY 2022/23 SOUTH BAY CITIES
COUNCIL OF GOVERNMENTS (SBCCOG) REGIONAL PLANNER SPECIAL
ASSESSMENT
RECOMMENDATION: Provide direction to staff.
11.D.APPROVE AND AUTHORIZE CITY MANAGER TO SUBMIT THE SEPULVEDA
CANYON CONTINUOUS FLOW MONITORING TECHNICAL MEMORANDUM
AND REVISED SUBSECTION 3.5.2
RECOMMENDATION:
Approve as presented.
12.PUBLIC HEARINGS
12.A.PUBLIC HEARING AND CONSIDERATION OF RESOLUTION NO. 1300
ADOPTING THE 2022/2023 FISCAL YEAR BUDGET AND RESOLUTION NO.
1301 ESTABLISHING THE ANNUAL APPROPRIATIONS GANN LIMIT FOR THE
CITY OF ROLLING HILLS.
R E C O M M E N D ATI O N : Upon the conclusion of the public hearing, staff
recommends that the City Council adopt the Fiscal Year 2022-2023 Budget for
all the City’s Funds and the Annual Appropriations Limit.
P22-158_23401 RH_Phase II_ Sewer Area Study Supplement.pdf
CA_AGR_220606_AttachmentA_Peak_GovMtgLiveCast_3yr_Renewal_Proposal_F.pdf
CA_AGR_220623_Granicus_2022-25.pdf
CL_AGN_220613_SBCCOG_22-23_Assessment_RegionalPlanner.pdf
Sepulveda Canyon Continuous Flow Technical Memorandum_Final.pdf
PVP_EWMP_Sec_3.5.2(Final)redline.pdf
PVP_EWMP_Sec_3.5.2(Final).pdf
CL_AGN_220613_General Fund Revenues.pdf
CL_AGN_220613_General Fund Expenditures.pdf
CL_AGN_220613_One-Time Costs.pdf
CL_AGN_220613_Balancing Measures.pdf
CL_AGN_220613_GF Sources and Uses of Funds.pdf
CL_AGN_220613_Other Funds.pdf
ResolutionNo1300_FY2022-23_AdoptedBudget.pdf
ResolutionNo1301_FY2022-23_AppropLimit.pdf
CL_AGN_220613_CC_Item12A_PublicComment_01.pdf
CL_AGN_220613_CC_Item12A_PublicComment_02.pdf
CL_AGN_220627_CC_Budget_StaffPresentation.pdf
4
13.MATTERS FROM THE CITY COUNCIL
13.A.REQUEST FOR ACTION ON SB1186 (WIENER) MEDICINAL CANNABIS
PATIENTS RIGHT OF ACCESS ACT (DIERINGER)
RECOMMENDATION: Provide direction to staff.
13.B.DISCUSSION REGARDING LOS ANGELES COUNTY SANITATION DISTRICT
LABOR AGREEMENT (WILSON)
RECOMMENDATION: Provide direction to staff.
14.MATTERS FROM STAFF
14.A.UPDATE ON EIS REGISTRATION EFFORTS
RECOMMENDATION: Receive and file.
14.B.CONSIDERATION OF SOUTH BAY CITIES COUNCIL OF GOVERNMENTS
(SBCCOG) REQUEST FOR SUPPORT REGARDING STATE BUDGET
REQUEST
RECOMMENDATION: Consider and provide direction to staff.
15.RECESS TO CLOSED SESSION
16.RECONVENE TO OPEN SESSION
17.ADJOURNMENT
Next regular meeting: Monday, July 11, 2022 at 7:00 p.m. in the City Council Chamber,
Rolling Hills City Hall, 2 Portuguese Bend Road, Rolling Hills, California, 90274.
CL_AGN_220613_CC_SB1186.pdf
CL_AGN_220613_CC_SB1186_AsAmends.pdf
CL_AGN_220613_CC_SB1186_SenateFloorAnalyses.pdf
CL_AGN_220613_SanitationDistrict.pdf
CL_AGN_220613_SBCCOG_StateBudgetRequest.pdf
Notice:
Public Comment is welcome on any item prior to City Council action on the item.
Documents pertaining to an agenda item received after the posting of the agenda are available for review in
the City Clerk's office or at the meeting at which the item will be considered.
In compliance with the Americans with Disabilities Act (ADA), if you need special assistance to participate in
this meeting due to your disability, please contact the City Clerk at (310) 377-1521 at least 48 hours prior to the
meeting to enable the City to make reasonable arrangements to ensure accessibility and accommodation for
your review of this agenda and attendance at this meeting.
5
Agenda Item No.: 7.A
Mtg. Date: 06/27/2022
TO:HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM:CHRISTIAN HORVATH, CITY CLERK / EXECUTIVE ASSISTANT TO
CITY MANAGER
THRU:ELAINE JENG P.E., CITY MANAGER
SUBJECT:APPROVE AFFIDAVIT OF POSTING FOR THE CITY COUNCIL
REGULAR MEETING OF JUNE 27, 2022
DATE:June 27, 2022
BACKGROUND:
None.
DISCUSSION:
None.
FISCAL IMPACT:
None.
RECOMMENDATION:
Approve.
ATTACHMENTS:
CL_AGN_220627_CC_AffidavitofPosting.pdf
6
Administrative Report
7.A., File # 1265 Meeting Date: 06/27/2022
To: MAYOR & CITY COUNCIL
From: Christian Horvath, City Clerk
TITLE
APPROVE AFFIDAVIT OF POSTING FOR THE CITY COUNCIL REGULAR MEETING OF JUNE 27, 2022
EXECUTIVE SUMMARY
STATE OF CALIFORNIA )
COUNTY OF LOS ANGELES ) SS
CITY OF ROLLING HILLS )
AFFIDAVIT OF POSTING
In compliance with the Brown Act, the following materials have been posted at the locations below.
Legislative Body City Council
Posting Type Regular Meeting Agenda
Posting Location 2 Portuguese Bend Road, Rolling Hills, CA 90274
City Hall Window
City Website: https://www.rolling-hills.org/government/agenda/index.php
https://www.rolling-hills.org/government/city_council/city_council_archive_agendas/index.php
Meeting Date & Time June 27, 2022 7:00pm Open Session
As City Clerk of the City of Rolling Hills, I declare under penalty of perjury, the document noted above was
posted at the date displayed below.
Christian Horvath, City Clerk
Date: June 24 , 2022
7
Agenda Item No.: 7.B
Mtg. Date: 06/27/2022
TO:HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM:CHRISTIAN HORVATH, CITY CLERK / EXECUTIVE ASSISTANT TO
CITY MANAGER
THRU:ELAINE JENG P.E., CITY MANAGER
SUBJECT:APPROVE MOTION TO READ BY TITLE ONLY AND WAIVE FURTHER
READING OF ALL ORDINANCES AND RESOLUTIONS LISTED ON THE
AGENDA
DATE:June 27, 2022
BACKGROUND:
None.
DISCUSSION:
None.
FISCAL IMPACT:
None.
RECOMMENDATION:
Approve.
ATTACHMENTS:
8
Agenda Item No.: 7.C
Mtg. Date: 06/27/2022
TO:HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM:CHRISTIAN HORVATH, CITY CLERK / EXECUTIVE ASSISTANT TO
CITY MANAGER
THRU:ELAINE JENG P.E., CITY MANAGER
SUBJECT:APPROVE THE FOLLOWING CITY COUNCIL MINUTES: MAY 23, 2022
DATE:June 27, 2022
BACKGROUND:
None.
DISCUSSION:
None.
FISCAL IMPACT:
None.
RECOMMENDATION:
Approve as presented.
ATTACHMENTS:
CL_MIN_220523_CC_F.pdf
9
MINUTES – CITY COUNCIL MEETING
Monday, May 23, 2022
Page 1
Minutes
Rolling Hills City Council
Mon day, May 23, 2022
Regular Meeting 7:00 p.m.
1. CALL TO ORDER
The City Council of the City of Rolling Hills met in person on the above date at 7:02 p.m. Mayor James Black
presiding.
2. ROLL CALL
Councilmembers Present: Dieringer, Pieper, Mirsch, Mayor Pro Tem Wilson, Mayor Black
Councilmembers Absent: None
Staff Present: Elaine Jeng, City Manager
Jane Abzug, City Attorney
John Signo, Planning & Community Services Director
Christian Horvath, City Clerk / Executive Assistant to the City Manager
Robert Samario, Finance Director
Vanessa Hevener, Senior Management Analyst
3. PLEDGE OF ALLEGIANCE – Councilmember Pieper
4. PRESENTATIONS/PROCLAMATIONS/ANNOUNCEMENTS – NONE
5. BLUE FOLDER ITEMS (SUPPLEMENTAL)
Motion by Councilmember Pieper, seconded by Councilmember Dieringer to receive and file supplemental
items for 7C, 11A and 12B. Motion carried unanimously with the following vote:
AYES: Dieringer, Pieper, Mirsch, Wilson, Mayor Black
NOES: None
ABSENT: None
6. PUBLI C COMMENT ON NON-AGENDA ITEMS
Public Comment: Alfred Visco, Jim Aichele
City Manager Jeng introduced Vanessa Hevener as the new Senior Management Analyst
7. CONSENT CALENDAR
7.A. APPROVE AFFIDAVIT OF POSTING FOR THE CITY COUNCIL REGULAR MEETING OF MAY
23, 2022
7.B. APPROVE MOTION TO READ BY TITLE ONLY AND WAIVE FURTHER READING OF ALL
ORDINANCES AND RESOLUTIONS LISTED ON THE AGENDA
7.C. APPROVE THE FOLLOWING CITY COUNCIL MINUTES: MAY 9, 2022
7.D. PAYMENT OF BILLS
10
MINUTES – CITY COUNCIL MEETING
Monday, May 23, 2022
Page 2
7.E. REPUBLIC SERVICES RECYCLING TONNAGE REPORT FOR APRIL 2022
7.F. PULLED BY COUNCILMEMBER MIRSCH
7.G. APPROVE AND AUTHORIZE THE CITY MANAGER TO EXECUTE A PROFESSIONAL
SERVICES AGREEMENT WITH BOLTON ENGINEERING CORPORATION TO PERFORM A
TOPOGRAPHIC SURVEY AT THE CITY HALL CAMPUS TO SUPPORT THE IMPROVEMENTS
REQUESTED BY THE NEEDS OF SENIOR COMMITTEE
7.H. PENINSULA EMERGENCY WATE RSHED MANAGEMENT PROJECT (EWMP) RESPONSE TO
REGIONAL BOARD COMMENTS
7.I. PULLED BY COUNCILMEMBER DIERINGER
7.J. PULLED BY COUNCILMEMBER DIERINGER
7.K. ADOPT RESOLUTION NO. 1299 ACCEPTING CALRECYCLE SB1383 GRANT
7.L. REPORT BY BUDGET/AUDIT/FINANCE COMMITTEE ON MEETING HELD ON MAY 9, 2022
7.M. ADOPT RESOLUTION NO. 1298 MEMORIALIZING A REDUCTION IN THE SELFINSURANCE
FUND RESERVES FROM $500,000 TO $250,000
7.N. UPDATE ON RESTRICTED TRANSPORTATION FUND PROJECTS
Motion by Councilmember Pieper, seconded by Councilmember Dieringer to approve Consent Calendar
excluding Items 7F, 7 I and 7J. Motion carried unanimously with the following vote:
AYES: Dieringer, Pieper, Mirsch, Wilson, Mayor Black
NOES: None
ABSENT: None
8. EXCLUDED CONSENT CALENDAR ITEMS
7.I. APPROVE ROLLING HILLS COMMUNITY ASSOCIATION'S APPLICATION TO LOS ANGELES
COUNTY DEPARTMENT OF PUBLIC HEALTH FOR REPLACEMENT OF SEPTIC TANK
SERVING THE MAIN GATE AND AUTHORIZE CITY MANAGER TO SIGN
City Attorney Abzug recommended bringing this item back to allow time for further review of the maintenance
agreement within the application to understand any city obligations. Mayor Black directed staff to hold the
item, ascertain if the City Attorney found the agreement acceptable and if so return for approval at the June
13, 2022 City Council meeting. Without objection, so ordered.
7.J. ACCEPT EMERGENCY STORM DRAIN REPAIR AT 1 MIDDLERIDGE LANE NORTH AS
COMPLETE, FILE NOTICE OF COMPLETION, AND RELEASE RETENTION AFTER 30 DAY LIEN
PERIOD TO EC CONSTRUCTION
Motion by Councilmember Pieper, seconded by Mayor Pro Tem Wilson to approve as presented. Motion
carried unanimously with the following vote:
AYES: Dieringer, Pieper, Mirsch, Wilson, Mayor Black
NOES: None
ABSENT: None
11
MINUTES – CITY COUNCIL MEETING
Monday, May 23, 2022
Page 3
7.F. APPROVE COUNTY OF LOS ANG ELES DEPARTMENT OF AGRICULTURAL
COMMISSIONER/WEIGHTS AND MEASURES FY 2022/2023 PEST CONTROL AGREEMENT
NO. 779 FOR PEST CONTROL SERVICES
Motion by Councilmember Mirsch, seconded by Councilmember Pieper to approve contract as presented.
Motion carried unanimously with the following vote:
AYES: Dieringer, Pieper, Mirsch, Wilson, Mayor Black
NOES: None
ABSENT: None
9. COMMISSION ITEMS – NONE
10. MATTERS FROM THE CITY COUNCIL
10.A. DISCUSS 2022 SCE RELIABILITY REPORT AND WILDFIRE DETECTION CAMERAS ON THE
PENINSULA (DIERINGER)
Presentation by Southern California Edison representatives: Robert Steins, Senior Advisor; Robert Brambila,
Southbay District Manager; Jae Lee, Performance and Resource Supervisor, Southbay District; Ajay Singh,
Operations Senior Supervisor, Southbay District; Connie Turner, Government Relations Manager
Mayor Black moved to Item 11A. Without objection, so ordered.
11. BUDGET WORKSHOP
11.A. CITY COUNCIL FISCAL YEAR 2022-23 BUDGET WORKSHOP
Presentation by Robert Samario, Finance Director
Public Comment: Arlene Honbo
Mayor Black direct ed staff to schedule a follow-up Finance/Budget/Audit Committee meeting for further
evaluation, to identify potential savings, and discuss further cuts in the core budget that would bring it closer
to balance, including potential one-time capital costs. Without objection, so ordered.
Mayor Black moved back to Item 10B. Without objection, so ordered.
10. MATTERS FROM THE CITY COUNCIL
10.B. DISCUSS EXISTING CELLULAR SERVICE ISSUES (BLACK)
Mayor Black expressed concerns about existing cellular service. Councilmember Pieper said he will bring
this subject up with the RHCA subcommittee at their meeting next week.
Mayor Black moved to Item 12A. Without objection, so ordered.
12. NEW BUSINESS
12.A. PRESENTATION OF EDUCATIONAL VIDEOS ON FIRE FUEL MANAGEMENT IN THE CANYON;
RECOGNIZE LEAD BLOCK CAPTAIN GENE HONBO, BLOCK CAPTAIN DEBRA SHRAD ER,
AND LOS ANGELES COUNTY FIRE DEPARTMENT FORESTRY DIVISION TREVOR MOORE
12
MINUTES – CITY COUNCIL MEETING
Monday, May 23, 2022
Page 4
FOR THEIR LEADERSHIP IN COMPLETING THE PROJECT; AND DIRECT STAFF TO
DISSEMINATE THE VIDEOS THROUGH THE BLOCK CAPTAIN PROGRAM
Presentation by Elaine Jeng, City Manager
Public Comment: Gene Honbo
Councilmember Pieper requested to move to Item 13A. Without objection, so ordered by Mayor Black.
13. PUBLIC HEARINGS
13.A. SUBMITTAL OF "ADOPTION DRAFT" 2021-2029 ROLLING HILLS HOUSING ELEMENT TO HCD
Presentation by Barry Miller, Consultant
Motion by Councilmember Dieringer, seconded by Councilmember Pieper to authorize staff to submit the
revised Draft Housing Element to HCD for their second review, along with the responses to HCD’s
comments. Motion carried unanimously with the following vote:
AYES: Dieringer, Pieper, Mirsch, Wilson, Mayor Black
NOES: None
ABSENT: None
Mayor Black moved back to Item 12B. Without objection, so ordered.
12.B. APPROVE AMENDED PROFESSIONAL SERVICES AGREEMENT WITH CHAMBERS GROUP
TO PREPARE A CEQA DOCUMENT FOR THE 6TH CYCLE HOUSING ELEMENT TO ADDRESS
COMMENTS FROM THE DEPARTMENT OF FISH AND WILDLIFE
Presentation by John Signo, Planning & Community Services Director
Motion by Councilmember Pieper, seconded by Councilmember Dieringer to authorize the preparation of a
contract amendment approved to form by the City Attorney in a not to exceed amount of $60,000; and
authorize the City Manager to execute such an agreement. Motion carried unanimously with the following
vote:
AYES: Dieringer, Pieper, Mirsch, Wilson, Mayor Black
NOES: None
ABSENT: None
12.C. ADOPT RESOLUTIONS NOS. 1295 AND 1296 PERTAINI NG TO A GENERAL MUNICIPAL
ELECTION CONSOLID ATED WITH THE STATEWIDE GENERAL ELECTION TO BE HELD ON
TUESDAY, NOVEMBER 8, 2022
Presentation by Christian Horvath, City Clerk / Executive Assistant to the City Manager
Motion by Councilmember Pieper, seconded by Councilmember Dieringer to Adopt Resolution Nos. 1295
and 1296 pertaining to the General Municipal Election to be held on November 8, 2022 as presented . Motion
carried unanimously with the following vote:
AYES: Dieringer, Pieper, Mirsch, Wilson, Mayor Black
NOES: None
ABSENT: None
13
MINUTES – CITY COUNCIL MEETING
Monday, May 23, 2022
Page 5
14. MATTERS FROM STAFF – NONE
15. RECESS TO CLOSED SESSION – NONE
16. RECONVENE TO OPEN SESSION – NONE
17. ADJOURNMENT : 9:45 P.M.
The meeting was adjourned at 9:45 p.m on May 23, 2022. The next regular meeting of the City Council is
scheduled to be held on Monday, June 13, 2022 beginning at 7:00 p.m. in the City Council Chamber at City
Hall, 2 Portuguese Bend Road, Rolling Hills, California. It will also be available via City’s website link at:
https://www.rolling-hills.org/government/agenda/index.php
All written comments submitted are included in the record and available for public review on the City website.
Respectfully submitted,
____________________________________
Christian Horvath, City Clerk
Approved,
____________________________________
James Black, M.D., Mayor
14
Agenda Item No.: 7.D
Mtg. Date: 06/27/2022
TO:HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM:CHRISTIAN HORVATH, CITY CLERK / EXECUTIVE ASSISTANT TO
CITY MANAGER
THRU:ELAINE JENG P.E., CITY MANAGER
SUBJECT:PAYMENT OF BILLS
DATE:June 27, 2022
BACKGROUND:
None.
DISCUSSION:
None.
FISCAL IMPACT:
None.
RECOMMENDATION:
Approve as presented.
ATTACHMENTS:
CL_AGN_220613_PaymentOfBills_E.pdf
CL_AGN_220627_PaymentOfBills.Temp.pdf
15
16
17
18
Agenda Item No.: 7.E
Mtg. Date: 06/27/2022
TO:HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM:CHRISTIAN HORVATH, CITY CLERK / EXECUTIVE ASSISTANT TO
CITY MANAGER
THRU:ELAINE JENG P.E., CITY MANAGER
SUBJECT:REPUBLIC SERVICES RECYCLING TONNAGE REPORT FOR MAY
2022.
DATE:June 27, 2022
BACKGROUND:
None.
DISCUSSION:
None.
FISCAL IMPACT:
None.
RECOMMENDATION:
Receive and file.
ATTACHMENTS:
CL_AGN_220627_Rolling Hills YTD Tonnage Report.pdf
19
Year 2022
Franchise Y/N Y
Month Commodity Tons Collected Tons Recovered Tons Disposed Diversion %
Jan Greenwaste 98.26 98.26 - 100.00%
Trash 156.54 - 156.54 0.00%
Jan Total 254.80 98.26 156.54 38.56%
Feb Greenwaste 93.00 93.00 - 100.00%
Trash 134.41 - 134.41 0.00%
Feb Total 227.41 93.00 134.41 40.90%
Mar Greenwaste 111.44 111.44 - 100.00%
Trash 183.40 - 183.40 0.00%
Mar Total 294.84 111.44 183.40 37.80%
Apr Greenwaste 100.44 100.44 - 100.00%
Trash 156.07 - 156.07 0.00%
Apr Total 256.51 100.44 156.07 39.16%
May Greenwaste 111.54 111.54 - 100.00%
Trash 162.42 - 162.42 0.00%
May Total 273.96 111.54 162.42 40.71%
Grand Total 1,307.52 514.68 792.84 39.36%
514.68
CITY OF ROLLING HILLS RESIDENTIAL FRANCHISE
2022
Contract Requires 30% Household -
Page 1 of 2
20
Agenda Item No.: 7.F
Mtg. Date: 06/27/2022
TO:HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM:CHRISTIAN HORVATH, CITY CLERK / EXECUTIVE ASSISTANT TO
CITY MANAGER
THRU:ELAINE JENG P.E., CITY MANAGER
SUBJECT:RECEIVE AND FILE 2022-23 LOS ANGELES COUNTY SHERIFF'S
DEPARTMENT CONTRACT CITY LAW ENFORCEMENT SERVICES
FORM 575 SERVICE LEVEL AUTHORIZATION
DATE:June 27, 2022
BACKGROUND:
The City of Rolling Hills contracts with the Los Angeles County Sheriff’s Department (LASD)
for law enforcement services through a regional contract shared with Rolling Hills Estates, and
Rancho Palos Verdes. In 2019, the City entered into another 5-year Service Agreement from
2019-2024.
DISCUSSION:
Annually, the city executes a 575 Form with the Lomita Sheriff's Station Unit Commander to
memorialize the next fiscal year's contract obligations including supplemental services.
FISCAL IMPACT:
The estimate fiscal impact for FY 2022-23 is $386.492.92.
RECOMMENDATION:
Receive and file.
ATTACHMENTS:
CA_AGR_220602_LACoSheriff_575Form_FY22-23.pdf
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Agenda Item No.: 7.G
Mtg. Date: 06/27/2022
TO:HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM:ROBERT SAMARIO, FINANCE DIRECTOR
THRU:ELAINE JENG P.E., CITY MANAGER
SUBJECT:ADOPT RESOLUTION NO. 1297 UPDATING THE CONSOLIDATED TAX
AND FEE SCHEDULE TO INCREASE THE COMMITTEE ON TREES
AND VIEWS PROCESSING FEE FOR VIEW CASES
DATE:June 27, 2022
BACKGROUND:
For Fiscal Year 2022-2023, staff proposed the following change to the Consolidated Tax and
Fee Schedule:
A. View Impairment
1. Review by Committee on Trees and Views Processing fee $6,000 for complaints against
one property. Review by Committee on Trees and Views Processing fee $10,000 for
complaints against multiple properties.
Chapter 17.26 of the Rolling Hills Municipal Code (RHMC) was adopted by Ordinance 354 on
October 23, 2017. Since adoption, the first view case to be processed was the case between
59 and 61 Eastfield Drive. The case was filed in October 2020. The vegetation owner filed an
appeal of the Committee on Trees and Views decision to the City Council and the City Council
denied the appeal at the April 11, 2022 City Council meeting, bringing the case to a close.
Staff, including the City Attorney's office, has worked on the case since the initial filing. Taking
a snap shot of the City Attorney expenses relating to the 59 and 61 Eastfield Drive view case
between May, 2021 and November, 2021, a total of $10,678 was paid by the city to the
contracted attorney for services relating to the case. Currently, the Consolidated Tax and Fee
Schedule allows the city to charge $2,000 for view impairment case to be reviewed by
Committee on Trees and Views. The charge is purposed to recover city expenses relating to
processing the case by staff and by contracted staff. Not taking into consideration staff time
spent on the 59 and 61 Eastfield Drive case, and taking a very conservative inventory of the
City Attorney's expenses relating to the case, the recovery on the case was 19% of the actual
cost.
27
Additionally, according to the City Attorney's reading of RHMC Chapter 17.26.040, the city's
current view preservation ordinance anticipates that one complaint might allege obstruction of
"multiple views," which implies that views could conceivably be obstructed by vegetation on
multiple owners' properties:
RHMC Section 17.26.040(C)(1)(a) A view impairment complaint ... shall consist of ... [a]
description of the nature and extent of the view, as well as of the alleged obstruction. If
multiple views are identified, each must be disjointed and observable from a separate viewing
area. Evidence of the views and alleged obstructions must be pertinent and may include, but
is not limited to, documentary evidence, (as described by Section 17.26.050), dated
photographs, or written declarations.
The City Attorney noted that if the city's current fee resolution does not address a view
preservation complaint alleging multiple views by multiple properties, the city is limited to
collecting the one fee for the one complaint that includes allegations of multiple views
obstructed by multiple properties. In order to avoid this situation, the city could consider
amending its fee resolution to charge the higher cost of processing a view preservation
complaint that alleges multiple views obstructed by multiple properties. This would help
alleviate the concern that property owners will frivolously allege multiple views obstructed by
multiple properties.
DISCUSSION:
At the May 9, 2022 City Council meeting, the City Council approved the staff recommendation
of raising Committee on Trees and Views Processing fee to $6,000 for complaints against one
property and $10,000 for complaints against multiple properties. The motion carried on a 3/2
vote with Mayor Black and Councilmember Pieper dissenting.
FISCAL IMPACT:
Fiscal impact depends on changes and level of activity for proposed fee increases.
RECOMMENDATION:
Approve as presented.
ATTACHMENTS:
ResolutionNo1297_FeeSchedule_FY22-23_CTV_Update.pdf
28
Resolution No. 1297 1
RESOLUTION NO. 1297
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
ROLLING HILLS MODIFYING THE ROLLING HILLS FEE
RESOLUTION AND REPEALING RESOLUTION NO. 1278.
THE CITY COUNCIL OF THE CITY OF ROLLING HILLS DOES HEREBY
RESOLVE AS FOLLOWS:
Section 1: The following fees are established and charged for applications for
processing discretionary cases for Planning, Zoning and Subdivisions and shall be paid by
the applicant prior to submission for public hearing, pursuant to Title 16 (Subdivision) and
Title 17 (Zoning) of the Rolling Hills Municipal Code:
A. Site Plan Review $ 1,500
B. Conditional Use Permit $ 1,500
C. Variance $ 1,250
D. Variance, Minor $ 750
1. Minor deviation into required yard setback, not exceeding 5’ and
attached to main residential structure
E. Multiple discretionary reviews; Most expensive fee for the first
review and 1/2 fee for second
review. No cost for third or more
reviews.
F. Lighting Ordinance Modification $ 375
G. Outdoor Lighting Audit $ 150 (initiated by resident)
H. Time extension $ 200
I. Zone Change $ 2,000
J. General Plan Amendment $ 2,000
K. Zoning/Subdivision Code Amendment $ 2,000
L Discretionary Approval Modification $ 2/3 of original application fee
M. Appeal Fee $ 2/3 of original application fee
N. City Council and Planning $ 375 Fee to be credited if
Commission interpretation results in filing of a formal
29
Resolution No. 1297 2
and miscellaneous reviews application to City Council or
Planning Commission
O. Environmental Review fees for
discretionary permits
1. Preparation and Staff Review $ 200
of Initial Study
2. Preparation of Negative $ 50 (plus fee charged by CA
Declaration or Mitigated Department of Fish and Wildlife,
Negative Declaration applicable, as adjusted annually)
P. Environmental Impact Reports Consultant fee plus 10%
Q. County Clerk Processing Fee County fee
R. Lot Line Adjustment $ 1,500, plus County fee
S. Tentative Parcel/Tract Map $ 1,500, plus County fee
T. Final Parcel/Tract Map County fee
U. Zoning violation and construction $ 1,500
penalty fee
1. Applications for illegal or “as built” grading or construction or non-
compliance with approved plans for projects that require Planning
Commission review. Fee is charged in addition to the discretionary
application review fee.
V. Stop work order $ 200
1. Fee charged for each additional “stop work order” that is issued
beyond the original stop work order for illegal construction and
grading activity.
W. Service Request County fee, plus 20%
(For services provided by L.A. County not included in the General
Services Agreement)
X. Appeal of Zone Clearance $ 375
Y. Stable Use Permit $ 375
(For stables under 800 sq ft considered by the Planning Commission)
Z. Major Remodel Review $ 375
(For remodels of more than 50% demolition)
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Resolution No. 1297 3
Section 2. The following fees are established and charged for applications for
processing View Impairment, Traffic Commission, and Accessory Dwelling Unit cases:
A. View Impairment
1. Review by Committee on Trees and Views
Processing fee
A. Complaint against single property $6,000
B. Complaint against multiple properties $10,000
2. Environmental Review Fees
A. Preparation and Staff Review of Initial Study $ 200
B. Preparation of Negative Declaration or $ 50
Mitigated Negative Declaration (plus fee charged by
CA Department of
Fish and Wildlife, if
applicable, as
adjusted annually)
B. Traffic Commission Review
1. New driveways or other traffic $ 300
related items
C. Accessory Dwelling Unit
1. Accessory Dwelling Unit or $ 375
Junior Accessory Dwelling Unit
Section 3. The following fees are established and charged for General Administration
processing:
A. General Plan $ 30
B. Zoning Code $ 25
C. Subdivision Code $ 25
D. Budget $ 30
E. Zoning Map $ 3
F. Xeroxed copies, each page $ 0.25
31
Resolution No. 1297 4
G. False Alarms
Fee for 1st and 2nd incident involving a false alarm is waived
If paid within 30 days If paid after 30 days
3rd false alarm $ 50 $100
4th false alarm $ 100 $300
5th false alarm $ 150 $600
6th false alarm $ 200 $1,000
Section 4. The following fees are established and shall be collected for each permit
pursuant to Title 15, (Building and Construction) of the Rolling Hills Municipal Code:
A. 1. BUILDING PERMIT Two and one-quarter
times the amount set forth in the
Building Code for each fee, table
and schedule therein.
2. PARKS AND RECREATION Each new residential dwelling shall
pay 2% of the first $ 100,000 of
construction valuation, plus 0.25% of
such valuation over $ 100,000.
B. PLUMBING PERMIT Two and one-quarter times the
amount set forth in the Plumbing Code
for each fee, table and schedule therein.
C. MECHANICAL PERMIT Two and one-quarter times the
amount set forth in the Mechanical
Code for each fee, table and schedule
therein.
D. ELECTRICAL PERMIT Two and one-quarter times the
amount set forth in the Electrical Code
for each fee, table and schedule therein.
E. GEOTECHNICAL REPORT, 0.42% of the valuation of the proposed
SITE AND PLAN REVIEW structures; however, minimum fee shall
be $ 535.00 and the maximum fee shall
be $ 3,588.00
F. SOLAR AND PHOTOVOLTAIC The amount set forth in the Los
SYSTEMS AND APPURTENANT Angeles County Building and
EQUIPMENT Electrical Codes for each fee, table and
32
Resolution No. 1297 5
schedule therein, plus $ 60.11 City
administrative fee.
Section 5. The following fees are established and shall be collected for each permit
pursuant to Title 15, (Building and Construction) of the Rolling Hills Municipal Code for review
conducted by the City’s contract building official, other than Los Angeles County Department
of Building and Safety:
A. BUILDING PERMIT In addition to the provisions of Section
4 A.1 of this resolution, a 25% surcharge
on Los Angeles County Department of
Building and Safety fees shall be
charged for the alternative use of the
City’s contract building official.
B. PLUMBING PERMIT In addition to the provisions of Section
4 B. of this resolution, a 25% surcharge
on Los Angeles County Department of
Building and Safety fees shall be
charged for the alternative use of the
City’s contract building official.
C. MECHANICAL PERMIT In addition to the provisions of Section
4 C. of this resolution, a 25% surcharge
on Los Angeles County Department of
Building and Safety fees shall be
charged for the alternative use of the
City’s contract building official.
D. ELECTRICAL PERMIT In addition to the provisions of Section
4 D. of this resolution, a 25% surcharge on
Los Angeles County Department of
Building and Safety fees shall be charged
for the alternative use of the City’s
contract building official.
E. GEOTECHNICAL REPORT,
SITE AND PLAN REVIEW In addition to the provisions of Section
4 E. of this resolution, a 25% surcharge
on Los Angeles County Department of
Building and Safety fess shall be
charged for the alternative use of the
City’s contract building official.
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Resolution No. 1297 6
F. SOLAR AND PHOTOVOLTAIC In addition to the provision of Section
SYSTEMS AND APPURTENANT 4 F. of this resolution, a 25% surcharge
EQUIPMENT on Los Angeles County Department of
Building and Safety fees, plus $60.11
City administrative fee, shall be
charged for the alternative use of the
City’s contract building official.
Section 6. The following fees are established and shall be collected for each permit
relating to construction and demolition waste:
A. CONSTRUCTION AND $ 150 single project permit, plus
DEMOLITION PERMIT $1,000 deposit refundable upon
submittal of a Certificate of
Compliance.
Section 7. The following fines are established for issuance of administrative citations
relating to a violation of Chapter 9.58 of the Rolling Hills Municipal Code:
Administrative Penalty for $ 2,500 1st violation
violation of Chapter 9.58 $ 5,000 2nd violation within one year of the 1st
violation
$ 7,500 Each additional violation within one
year of the 1st violation
Section 8. The following fees are established and charged for processing landscaping
submittals subject to the requirements of the Water Efficient Landscape Ordinance.
Review of landscape submittal $1,500 (portion refunded if not spent;
package and verification of compliance additional funds may be collected, if
needed to complete the review); plus
$5,000 deposit refundable upon
submittal of a Certificate of
Compliance.
Section 9. The following fees are established and charged for processing utility pole
removal reimbursement applications pursuant to City Council Resolution No.
1259.
Review of utility pole removal reimbursement $100
application.
Appeal of utility pole removal reimbursement $300
decision.
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Resolution No. 1297 7
Section 10. The following fee is established and charged for processing wireless
telecommunication facility applications:
Application fee: $1,000
Section 11. Should the City accept payment of any fee identified in this resolution by
means of credit card, an additional 3% surcharge on such fee shall be charged as a convenience
fee for processing the payment. When City accepts payment by means of credit card, it shall also
accept payment by means of cash or check.
Section 12. The fees set forth do not exceed the estimated reasonable cost of providing
such services.
Section 13. The City Council Resolution No. 1278 is hereby repealed and superseded
by this Resolution .
PASSED, APPROVED, AND ADOPTED this 27th day of June, 2022.
_________________________________
JAMES BLACK, M.D.
MAYOR
ATTEST:
_________________________
CHRISTIAN HORVATH
CITY CLERK
35
Resolution No. 1297 8
STATE OF CALIFORNIA )
COUNTY OF LOS ANGELES ) §§
CITY OF ROLLING HILLS )
I certify that the foregoing Resolution No. 1297 entitled:
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROLLING HILLS
MODIFYING THE ROLLING HILLS FEE RESOLUTION AND REPEALING
RESOLUTION NO. 1278
was approved and adopted at a regular meeting of the City Council on the 27th day of June 2022
by the following roll call vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
and in compliance with the laws of California was posted at the following:
Administrative Offices.
__________________________________
CHRISTIAN HORVATH
CITY CLERK
36
Agenda Item No.: 7.H
Mtg. Date: 06/27/2022
TO:HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM:CHRISTIAN HORVATH, CITY CLERK / EXECUTIVE ASSISTANT TO
CITY MANAGER
THRU:ELAINE JENG P.E., CITY MANAGER
SUBJECT:ADOPT RESOLUTION NO. 1302 PERMITTING THE USE OF A ROLLING
HILLS COMMUNITY ASSOCIATION VEHICLE WITH AMBER LIGHTS;
AND REQUIRE THE ROLLING HILLS COMMUNITY ASSOCIATION TO
INSTALL SIGNAGE PER THE RECOMMENDATIONS OF THE CITY'S
TRAFFIC ENGINEER
DATE:June 27, 2022
BACKGROUND:
In a letter dated April 14, 2022, the Rolling Hills Community Association (RHCA) Manager
informed the city that the RHCA purchased a vehicle for the gate staff for RHCA business
within the community. The RHCA Board of Directors was advised by RHCA legal counsel that
for RHCA to install a rooftop amber colored light bar on the said vehicle, and to comply with
the California Vehicle Code, the city needs to adopt a resolution stating, "Vehicle Code
Section 25279 applies to all roads within Rolling Hills."
California Vehicle Code Section 25279, under Division 12 Equipment of Vehicles and Chapter
2 Lighting Equipment states the following:
(a) Vehicles owned and operated by private security agencies and utilized exclusively on
privately owned and maintained roads to which this code is made applicable by local
ordinance or resolution, may display flashing amber warning lights to the front, sides, or rear,
while being operated in response to emergency calls for the immediate preservation of life or
property.
(b)(1) Vehicles owned by a private security agency and operated by personnel who are
registered with the Department of Consumer Affairs under Article 3 (commencing with Section
7582) of Chapter 11.5 of Division 3 of the Business and Professional Code may be equipped
with a flashing amber warning light system while the vehicle is operated on a highway, if the
vehicle is in compliance with Section 27065 and is distinctively marked with the words
"PRIVATE SECURITY" OR "SECURITY PATROL" on the rear and both sides of the vehicle in
a size that is legible from a distance of not less than 50 feet.
37
(b)(2) The flashing amber warning light system authorized under paragraph (1) shall not be
activated while the vehicle is on the highway, unless otherwise directed by a peace officer, as
defined in Chapter 4.5 (commencing with Section 830) of Title 3 of Part 2 of the Penal Code.
(c) A peace officer may order that the flashing amber warning light system of a vehicle that is
found to be in violation of this section be immediately removed at the place of business of the
vehicle's owner or a garage.
(d) A flashing amber warning light system shall not be installed on a vehicle that has been
found to be in violation of this section, unless written authorization is obtained from the
Commission
The City Council was presented two options at their May 9, 2022 meeting:
1. Asking the RHCA Board to apply the California Vehicle Code within the City and then
allowing RHCA to display the amber lights pursuant to California Vehicle Code Section
25279; or
2. Adopting a resolution or ordinance allowing RHCA to use the amber lights and posting
signs within the City.
At the May 9, 2022 City Council meeting a motion was unanimously approved to follow the
City Attorney’s suggested Option 2 authorizing the City Attorney to draft a resolution regulating
RHCA’s use of a security vehicle with amber lights and provide input on the posting of signs to
make the rule effective
DISCUSSION:
The City attorney has drafted a resolution as directed and the City Traffic Engineer has
provided a memo agreeing with the recommendations and providing feedback on signage
locations and size.
FISCAL IMPACT:
None.
RECOMMENDATION:
Approve as presented.
ATTACHMENTS:
CL_AGN_220414_RHCA_VehicleCode_RequestLetter.pdf
CL_AGN_220613_RHCA_AmberLight_TE_Memo.pdf
ResolutionNo1302_RHCA_AmberLights.pdf
38
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Memorandum
TO: Elaine Jeng, PE, City Manager
FROM: Vanessa Munoz, PE, TE, City Traffic Engineer
DATE: June 6, 2022
SUBJECT: Adoption of California Vehicle Code Section 25279
This memorandum is in response to the request by the City to review the staff report dated May 9,
2022 regarding the Rolling Hills Community Association’s (RHCA) request to adopt the California
vehicle code section 25279.
It is my understanding the RHCA purchased a vehicle for use by the gate staff and the RHCA legal
counsel advised them to install a rooftop amber colored light bar on the said vehicle, and to
comply with the California vehicle code (CVC) Section 25279 by adopting a resolution stating it
applies to all roads within Rolling Hills.
I have reviewed the CVC Section 25279 and agree with the recommendation made for the gate
vehicle and have no additional comments or concerns.
To comply with CVC Section 25279 signs shall be installed at the entrance to the community at
each gate. This provides adequate notification and complies with the CVC. The sign shall be 24
by 36 in size.
40
Resolution No. 1302 -1-
RESOLUTION NO. 1302
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
ROLLING HILLS AUTHORIZING THE ROLLING HILLS
COMMUNITY ASSOCIATION TO USE A PRIVATE SECURITY
PATROL VEHICLE WITH AMBER LIGHTS
RECITALS
A. The City of Rolling Hills, California (“City”) is a municipal corporation, duly
organized under the California Constitution and laws of the State of California; and
B. The City is comprised of private roads owned and maintained by the Rolling
Hills Community Association; and
C. California Vehicle Code Section 21107 authorizes the City to adopt rules
and regulations by ordinance or resolution regulating vehicular traffic on privately owned
and maintained roads; and
D. The RHCA has informed the City that it has purchased a security patrol
vehicle with an amber colored light bar for use by RHCA personnel for security purposes;
and
E. The City does not currently authorize operation of vehicles with amber
colored light bars on vehicles within the City limits; and
F. The City seeks to allow only personnel designated as private patrol
operators by RHCA to use the security patrol vehicle with the amber colored light bar for
security purposes.
NOW, THEREFORE, the City Council of the City of Rolling Hills does hereby
resolve, determine, find, and order as follows:
Section 1. The City Council hereby authorizes personnel designated as private
patrol operators by RHCA to display flashing amber warning lights on the front, rear, or
sides of its security vehicle, subject to the following additional conditions:
(1) the vehicle must be marked with the words “RHCA PRIVATE SECURITY
PATROL”
(2) the vehicle must be used exclusively on privately owned and maintained roads
wi thin the boundaries of the City.
(3) the amber warning lights may only be turned on in response to emergency calls
to RHCA for the immediate preservation of life or property.
41
Resolution No. 1302 -2-
Section 2. Upon the immediate approach of the RHCA Private Security Patrol
vehicle which is flashing amber warning lights that is visible, under normal atmospheric
conditions, from a distance of one thousand feet to the front of the vehicle, the surrounding
traffic shall, except as otherwise directed by a traffic officer or Deputy Sheriff, do the
following:
A. The driver of every other vehicle shall yield the right-of-way and shall
immediately drive to the right-hand edge or curb of the road, clear of any intersection, and
thereupon shall stop and remain stopped until the authorized RHCA Private Security
Patrol vehicle has passed.
B. All pedestrians upon the road (including those riding bicycles, skateboards,
roller skates or horses) shall proceed to the nearest curb or place of safety and remain
there until the authorized RHCA Private Security Patrol vehicle has passed.
Section 3. This Resolution shall be effective upon the City Manager posting
signs at the Crest Gate, City Hall Gate, and Eastfield Gate giving notice of the operation
of the RHCA private security patrol on privately owned and maintained roads within the
boundaries of the City.
PASSED, APPROVED, AND ADOPTED this 27th day of June, 2022.
______________________________
JAMES BLACK, MD
MAYOR
ATTEST:
___________________________
CHRISTIAN HORVATH
CITY CLERK
42
Resolution No. 1302 -3-
STATE OF CALIFORNIA )
COUNTY OF LOS ANGELES ) SS
CITY OF ROLLING HILLS )
The foregoing Resolution No. 1302 entitled:
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
ROLLING HILLS AUTHORIZING THE ROLLING HILLS
COMMUNITY ASSOCIATION TO USE A PRIVATE SECURITY
PATROL VEHICLE WITH AMBER LIGHTS
was approved and adopted at a regular meeting of the City Council on the 27th day of
June, 2022, by the following roll call vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
___________________________
CHRISTIAN HORVATH
CITY CLERK
43
Agenda Item No.: 7.I
Mtg. Date: 06/27/2022
TO:HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM:JOHN SIGNO, DIRECTOR OF PLANNING & COMMUNITY SERVICES
THRU:ELAINE JENG P.E., CITY MANAGER
SUBJECT:AMENDED AGREEMENT WITH MCGOWAN CONSULTING FOR
SERVICES RELATING TO STORMWATER MANDATE COMPLIANCE
DATE:June 27, 2022
BACKGROUND:
Kathleen McGowan has consulted for the City since 2003. She has familiarity and
understanding of the City’s unique character and requirements and has been effective in
negotiating on the City’s behalf with Regional Board staff. McGowan Consulting, LLC
(McGowan) assists City staff not only in implementing the permit requirements, but also in
coordinating and leveraging efforts being implemented by other consultants and contractors
so that the City’s program and annual reports are comprehensive.
McGowan provides valuable and needed professional resources and depth for meeting the
broad requirements of the MS4 Permit. Moreover, continuing the contract with McGowan
provides other important advantages. First, McGowan is very familiar with Rolling Hills’
unique characteristics. Second, McGowan continues to provide for cost sharing and
economies of scale, as work products and time are shared among local clients who have
similar characteristics and compliance requirements. Finally, McGowan is well regarded and
recognized as knowledgeable, practical, responsive and effective in working with the RWQCB
and City staff.
McGowan was instrumental in negotiating on the City’s behalf for a modification to the permit
requirements that allows the City to participate with the Peninsula agencies in a Coordinated
Integrated Monitoring Program (CIMP) even though the City Council chose not to participate in
the Peninsula Enhanced Watershed Management Program (EWMP). This allowed the City to
reduce the cost of monitoring by participating in a joint monitoring effort rather than
implementing these requirements individually.
Over the past two years, McGowan has coordinated with the City’s contracted hydrology and
monitoring consultant, NV5, to document the retention capacity of the Sepulveda Canyon
drainage system. The research shows that the net effect of Rolling Hills’ low density planning
44
and land development standards combined with its extensive network of natural canyon
drainage systems promotes stormwater retention and infiltration up to and including the runoff
from the 85th%, 24-hr storm event. McGowan has used this data to prepare an addendum to
the Palos Verdes Peninsula Watershed Management Program (WMP) that includes the City.
Indications from the LA Water Board show they are inclined to accept the addendum and a
final decision is pending.
McGowan has also been coordinating with Torrance staff on including Rolling Hills in the
Torrance Airport Stormwater Basin project, which may be needed if the addendum to the
WMP is not approved. McGowan represents Rolling Hills in discussions with Peninsula
agencies on stormwater issues.
DISCUSSION:
McGowan Consulting is proposing a cost of $65,000 plus a 10% contingency of $6,500 for a
not to exceed amount of $71,500 for Fiscal Year 2022-2023. This is $27,595 lower than last
year's proposal due to the fact that the revised EWMP to include the City is only a one-time
cost.
McGowan's scope of services is designed to assist the City in implementing its individual
requirements under the Regional Permit including supporting the City in decision-mak ing and
review of the Peninsula CIMP, cooperative implementation of the Peninsula WMP, planning
and budgeting for expenditure of the City’s Municipal Safe Clean Water funds, and
representing the City’s interests in nego tiations with the LA Water Board. This proposal has
been prepared with the assumption that the City’s participation in the WMP as an 85th%,
24-hour stormwater runoff retention area will be approved and become effective for reporting
year 2022-2023 (FY2022-23). However, it is the nature of regulatory -driven programs to be
subject to uncertainty and unpredictable developments, and as such a 10% contingency has
been included for additional unplanned assistance to be used only when authorized by the
City.
FISCAL IMPACT:
The cost estimate for the proposed scope of work is $71,500, including a 10% contingency fee
of $6,500 to cover unforeseen events. Safe Clean Water Municipal Program Funds will cover
$33,000 with the remainder programmed into the FY 2022/23 Budget.
RECOMMENDATION:
Approve as presented.
ATTACHMENTS:
RH-MS4-ProposalLetter-FY2223(2022-06-01).pdf
RH-MS4_SOS_FY2022-23(Final).pdf
CA_AGR_220613_McGowan_Amend05.pdf
MCGOWAN CONSULTING LLC, Agrmnt_ 2015-18_Signed.pdf
McGowan 1stAmendment 2018-2020 SIGNED.pdf
Second Amendment McGowan Agreement 4-17-19.pdf
3rd Agreement McGowan Consulting LLC Agreement 2020_07_29.pdf
PSA 4th Amendment signed 06.29.2021.pdf
45
MCGOWAN CONSULTING, LLC
412 Olive Avenue, #189, Huntington Beach, CA 92648
310-213-4979 Kathleen@McGowan.Consulting
June 1, 2022
Elaine Jeng, City Manager
City of Rolling Hills
2 Portuguese Bend Road
Rolling Hills, CA 90274
RE: PROPOSAL FOR MS4 PERMIT CONSULTING FY2022-23
Dear Ms. Jeng:
McGowan Consulting is pleased to provide the enclosed scope of services and cost estimate to assist the
City of Rolling Hills (City) in implementing the requirements of the Municipal Stormwater Permit during
fiscal year 2022-2023. As you are aware, we specialize in providing customized stormwater quality and
watershed protection consulting services to small municipal clients and have an in-depth understanding
of the City’s particular challenges and constraints. Over the past two years, we have coordinated with
the City’s contracted hydrology and monitoring consultant to document the retention capacity of a
representative canyon drainage system in the City as evidence that the net effect of Rolling Hills’ low
density planning and land development standards combined with its extensive network of natura l
canyon drainage systems is to promote stormwater retention and infiltration up to and including the
runoff from the 85th%, 24-hr storm event. We then used this data to assist City staff in the preparation
of an addenedum to the Palos Verdes Peninsula Watershed Management Program (WMP) to include the
City as an 85th%, 24-hr stormwater runoff retention area and obtain deemed-compliance with TMDL
waste load allocations. Indications from LA Water Board staff based on discussions and comments
received on the City’s proposed WMP addendum are that they are inclinded to accept this approach.
Final acceptance of the City’s deemed compliance approach will be a unique accomplishment among the
84 municipalities in Los Angeles County.
Meanwhile the Regional Municipal Stormwater Permit (Regional Permit)1 was adopted on July 23, 2021
and became effective on September 11, 2021, replacing the previous 2012 Los Angeles Municipal
Stormwater Permit. While the Regional Permit is similar in many ways to the previous 2012 Permit,
there are changes and expanded requirements in existing programs, as well as new requirements that
must be implemented on an ongoing basis regardless of the means of demonstrating compliance with
TMDL waste load allocations. Examples of new requirements applicable to the City include but are not
limited to annual stormwater training of City staff in targeted roles, more detailed annual tracking and
reporting of implementation activities, and tracking of performance metrics and costs for implementing
these activities. McGowan Consulting has been working with City staff to initiate implementation of
1 Regional Phase I MS4 NPDES Permit. Order No. R4-2021-0105. NPDES Permit No. CAS004004 Waste Discharge
Requirements and National Pollutant Discharge Elimination System (NPDES) Permit for Municipal Separate Storm Sewer
System (MS4) Discharges within the Coastal Watersheds of Los Angeles and Ventura Counties
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these new requirements, however some program elements still need to be revised in accordance with
the schedule provided in the Regional Permit.
This scope of services is designed to assist the City in implementing its individual requirements under
the Regional Permit including supporting the City in decision mak ing and review of the Peninsula
Coordinated Integrated Monitoring Program, cooperative implementation of the Peninsula WMP,
planning and budgeting for expenditure of the City’s Municipal Safe Clean Water funds, and representing
the City’s interests in negotiations with the LA Water Board. This proposal has been prepared with the
assumption that the City’s participation in the WMP as an 85th%, 24-hour stormwater runoff retention
area will be approved and become effective for reporting year 2022-2023 (FY2022-23). However, it is
the nature of regulatory-driven programs to be subject to uncertainty and unpredictable developments ,
and as such a ten percent contingency has been included for additional unplanned assistance to be used
only when authorized by the City.
Please do not hesitate to contact me if you have any questions or require additional information or scope
clarification. Thank you for the opportunity to continue to work with you and your colleagues and to
serve the City of Rolling Hills.
Sincerely,
Kathleen C. McGowan, P.E., Principal
McGowan Consulting, LLC
Attachment:
Scope of Services and Cost Estimate
47
Scope of Services – Stormwater Permit Consulting
City of Rolling Hills FY2022-23
This scope of services is designed to assist the City of Rolling Hills with implementation of required
programs in the Regional Phase I MS4 NPDES Permit – Order No. R4-2021-0105 – NPDES Permit No.
CAS004004 Waste Discharge Requirements and National Pollutant Discharge Elimination System
(NPDES) Permit for Municipal Separate Storm Sewer System (MS4) Discharges within the Coastal
Watersheds of Los Angeles and Ventura Counties (Regional Permit). The City has notified the Los Angeles
Regional Water Quality Control Board (LA Water Board) of its intent to to participate in the Palos Verdes
Peninsula Watershed Management Program and has submitted a required addendum to the Watershed
Management Program and responded to LA Water Board comments. This proposal has been prepared
with the assumption that the City’s participation as an 85th%, 24-hour stormwater runoff retention area
will be approved and become effective for reporting year 2022-2023 (FY2022-23).
This scope of services is organized into tasks based on the Regional Permit program areas.
Task 1 - Program Management, Individual Reporting and Regulatory Support
Task 2 - Public Information and Participation Program
Task 3 - Commercial Facilities Control Program [not applicable to the City]
Task 4 - Planning & Land Development and Construction Programs
Task 5 - Public Agency Activities Program
Task 6 - Illicit Discharge Detection and Elimination Program
Task 7 - Watershed Planning and CIMP and TMDL Implementation
Task 1 Program Management, Individual Reporting and Regulatory Support
The Regional Permit affects a wide range of municipal activities and requires management and
coordination of pollution prevention and implementation activities across municipal functions and
among co-permittees. Task 1 is focused on stormwater program planning, coordination and reporting.
Subtask 1.1 Coordination, Communication and Project Management
This subtask provides an allocation of time for McGowan Consulting to conduct stormwater program
planning, coordination, and regular communication with City staff on action items and pending decisions
needed, regulatory and watershed developments, and for internal coordination and project
management. Time is also included in this subtask for periodic meetings or calls with City staff on the
status of work progress. This effort will include working with City staff to create and maintain a required
list of applicable staff positions and contractors who should receive stormwater annual training specific
to their responsibilities and in tracking that new staff in these targeted positions are trained within 180
days of starting employment. This task also allocates time for assisting City staff in preparing staff reports
to City Council to update them on progress of key stormwater program implementation topics , and
attending City Council meetings when needed.
Subtask 1.2 Regional Permit Individual Annual Report
The Regional Permit requires the City to submit an Individual Annual Report to the Los Angeles Regional
Water Quality Control Board (LA Water Board) by December 15th summarizing its stormwater
management program activities during the preceding fiscal year (July 1st-June 30th). The Regional Permit
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introduced a new reporting format with more detailed categorization and reporting of costs and tracking
of measurable achievements; FY2022-23 will be the first time using the new format which is being
deployed via the Los Angeles County-wide Watershed Reporting Adaptive Management & Planning
System (WRAMPS) online reporting tool (https://wramps2.org/app/). Additionally, as part of the City’s
contribution to the new Palos Verdes Peninsula Watershed Management Group (Peninsula WMG)
progress reporting requirements, the City will need to update its progress on meeting Watershed
Management Program (WMP) measures in WRAMPS on a semi-annual basis.
This subtask covers McGowan Consulting’s preparation of the City’s Individual Annual Report following
the required format and content prescribed in the Regional Permit covering activities implemented and
costs incurred by stormwater program and type during the reporting year. The City’s Individual Annual
Report also supports the preparation of the Semi-Annual Watershed Report which is also due on
December 15. BMcGowan Consulting will provide City staff a detailed list of information needed to
complete the Individual Annual Report. Given receipt of the requested Individual Annual Report
information in electronic format from City staff by September 15, a draft Individual Annual Report will
be prepared using the updated WRAMPS online reporting tool for City staff review by November 1. A
two-week turnaround for City staff review with a consolidated set of comments, and a single revision of
the annual report are assumed to meet the December 15th submittal deadline. Following submittal of
the report, an electronic copy of the Individual Annual Report and its supporting files will be provided
for the City’s records. Time is also allocated in this subtask to upload the City’s semi -annual progress
reporting information into WRAMPS for submittal to the watershed lead.
It is assumed that the City will continue to contract separately for monitoring of trash consistent with its
approved Trash Monitoring and Reporting Program and that information will be provided to McGowan
Consulting in spreadsheet format required by the Regional Permit for inclusion in its Individual Annual
Report.
Subtask 1.2 Deliverables:
• Draft and final Regional Permit Individual Annual Report
Subtask 1.3 Permit-wide Coordination and Regulatory Suppport
This subtask includes time to participate in virtual Co-Permittee meetings and conference calls to share
information, resources and address challenges cooperatively amongst the Co-Permittees of the Regional
Permit and for coordination with other Permittees on implementation strategies for new Regional
Permit provisions, such as participation in LA Permit Group meetings, the County of Los Angeles’s
WRAMPS workshops and Technical Working Group meetings. This subtask also allocates time for
McGowan Consulting to track and review regulatory actions affecting the City’s stormwater program
such as new or revisions to statewide water quality standards applicable to MS4 permits, statewide
permitting policies, precedential State and Regional Water Board orders, and issuance or
reconsideration of Total Maximum Daily Loads (TMDLs). McGowan Consulting’s effort for this subtask
has been reduced based on the assumption that actual time will be be distributed among several
municipal clients.
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Task 2 Public Information and Participation Program
Each Permittee is responsible for developing and implementing a Public Information and Participation
Program (PIPP) that addresses specific Regional Permit and Peninsula WMP requirements. Each of the
required elements of the PIPP may be met by the City either through a County-wide, watershed group,
individual program approach, and/or through partnerships with State or National stormwater member
agencies, or a combination of approaches. The Palos Verdes Peninsula Watershed Management Group
(Peninsula WMG) has committed to joint development of certain elements of the PIPP which are
addressed in Subtask 8.2. The City’s solid waste franchisee disseminates information to residents and
businesses on proper handling of wastes such as: vehicle waste fluids, household waste materials,
construction waste materials, organic waste and animal waste. City staff disseminate opportunities for
participation in pollution prevention activities and events to residents and businesses via e-news and
Blue Newsletter. Accordingly, the City’s PIPP obligations will be met through a combination of individual
City activities, outreach material developed in collaboration with the other members of the Peninsula
WMG, promotion of local environmental events and workshops hosted by other organizations, as well
as County-wide outreach and engagement efforts including those implemented through the Safe Clean
Water Program. The Regional Permit requires documentation and tracking of information on the City’s
PIPP activities, including the (1) date of activity; (2) method of dissemination, (3) targeted behavior; (4)
targeted pollutant; (5) targeted audience; (6) culturally effective methods; (7) metric(s) for measuring
effectiveness of activity, and related information necessary for measuring effectiveness.
Subtask 2.1 PIPP Implementation
This subtask includes an allocation of time to track the City’s PIPP activities via metrics identified in
collaboration with City staff in a spreadsheet database to be updated annually. This scope of work
includes a meeting with City staff at the beginning of the fiscal year to discuss the anticipated PIPP
activities and associated metrics to be tracked during the year and to gather information o n the metrics
tracked during the preceding year. McGowan Consulting will update the spreadsheet database following
this meeting and will work with City staff to track the metrics throughout the year for compilation in the
City’s next Individual Annual Report.
This task also provides an allocation of effort for McGowan Consulting to support the City as needed in
its efforts to disseminate public outreach materials and encourage community engagement on
stormwater and related environmental programs. This support may include reviewing and
recommending changes to the Environmental Programs website material and/or recommendations for
information to be disseminated to the public via the City’s Blue Newsletter.
It is assumed that City staff will be responsible for making as-needed recommended updates to its
website content.
Subtask 2.1 Deliverables:
• Annual update of City’s individual PIPP activities database and metrics for tracking effectiveness
Subtask 2.2 Safe Clean Water Municipal Program
The Safe Clean Water (SCW) Program, also known as Measure W, provides dedicated funding to increase
local water supply, improve water quality and protect public health with a key goal of supporting
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municipalities in implementing new efforts to meet Regional Permit water quality objectives. The City
receives approximately $100,000 annually in Municipal Program Funds and accordingly has annual
planning and reporting responsibilities for the expenditure of these funds as outlined in the City’s
Municipal Transfer Agreement with Los Angeles County Flood Control District (LACFCD). The Municipal
SCW Annual Plan and the Municipal SCW Annual Progress/Expenditure Report must be prepared and
submitted via the SCW online reporting tool following the structure and detail ed content required by
the tool. The tool is mounted on the Los Angeles County Safe Clean Water Program website
(SafeCleanWaterLA.org) where the plans and reports are also posted for public transparency and
accountability.
This subtask provides for McGowan Consulting to assist the City by preparing the Municipal SCW Annual
Progress/Expenditure Report for FY2021-22 and the Municipal SCW Annual Plan for FY2023-24 using the
SCW online reporting tool based on a similar level of effort experienced preparing these plans and
reports for the City during FY2021-22. Authorized City staff must approve and submit the final Municipal
SCW Annual Progress/Expenditure Report and Annual Plan to the LACFCD via the SCW reporting tool.
Municipal SCW Annual Progress/Expenditure Report (due in December): McGowan Consulting will
prepare a list of information necessary to prepare the draft Municipal SCW Annual Progress/Expenditure
Report covering the preceding fiscal year (FY2021 -22). Within six weeks of receiving the requested
information, McGowan Consulting will prepare the draft Municipal SCW Annual Progress/Expenditure
Report for City staff review. A consolidated set of comments from City staff, and a single revision of the
report to incorporate City staff comments are assumed.
Municipal SCW Annual Plan (due by April 1): McGowan Consulting will meet with City staff in January to
identify anticipated Municipal SCW Program expenditures for the upcoming fiscal year (FY2023-24) and
then will provide a list of additional information items necessary to prepare the Municipal SCW Annual
Plan. Given receipt of the requested information from City Staff by February 1st, McGowan Consulting
will prepare a draft Municipal SCW Annual Plan for City staff review by March 1st. A two-week turnaround
for City staff review, with a consolidated set of City staff comments, and a single revision of the annual
plan are assumed.
It is assumed that City staff will be responsible for adherence to the SCW Program financial
documentation and audit requirements, compliance with revenue transfer agreement requirements,
operation in accordance with best practices and strict accountability for funds, receipts and
disbursements as delineated in the SCW Progra m Municipal Program Transfer Agreement.
Subtask 2.2 Deliverables:
• Draft and Final Municipal SCW Annual Plan
• Draft and Final Municipal SCW Annual Progress/Expenditure Report
Task 4 Planning & Land Development and Development Construction Programs
The Planning & Land Development and Construction Programs are both applicable to public and
private development projects and there are separate and cross-cutting requirements in these
programs.
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Subtask 4.1 Planning & Land Development Program Training & Tracking
The Planning and Land Development provisions of the Regional Permit require the City to ensure that
Priority Development Projects provide for permanent measures to reduce storm water pollutant loads
from the development site by conditioning approval of these projects with Low Impact Development
(LID) requirements. Qualifying capital improvement projects are also subject to LID requirements.
This subtask provides for preparation and delivery of a virtually accessible training on the Planning &
Land Development Program requirements of the Regional Permit consistent with the City’s
implementation policies and procedures. This subtask also provides an allocation of time for entering
Priority Development Projects subjected to LID into the WRAMPS online tool for tracking and annual
reporting.
Subtask 4.1 Deliverables:
• Virtual training session for Community Development, Management and contract staff on the
Planning & Land Development requirements
Subtask 4.2 Construction Program Training
The City is required to implement a Construction Program to track and ensure appropriate BMPs are
being implemented on construction sites within its jurisdiction. The City must also ensure that
developers of construction sites larger than one acre are obtaining coverage under the Statewide
Construction General Permit (CGP), have an approved LID Plan in place prior to the City’s issuance of a
grading or building permit, and that these sites are inspected for effective stormwater BMPs at
frequencies consistent with the Regional Permit requirements.
This subtask provides for preparation and delivery of a virtually accessible training on the Construction
Program requirements of the Regional Permit. This training will be distinct from the Planning & Land
Development training module to provide flexibility for targeted City and contract staff to access the
training at their convenience as appropriate to their job responsibilities. This task also includes time to
track and review reporting via the State Board’s online SMARTS system by construction sites disturbing
one acre or more within the City.
It is assumed that the City will utilize contracted or in-house practitioners that are trained and
knowledgeable in CGP requirements for any municipal capital improvement projects one acre and larger
consistent with the State Water Board Qualified QSD/QSP program since the training provided by
McGowan Consulting is primarily focused on the Regional Permit Construction Program requirements
and is not equivalent to the two- or three-day training required for practitioners of the CGP.
Subtask 4.2 Deliverables
• Virtual training session for Community Development, Management and contract staff on the
Regional Permit Construction Program requirements
Subtask 4.3 Expanded LID Support
McGowan Consulting understands the City intends to establish a program of expanded low impact
development for new and redevelopment projects through effective site design requirement s. Broader
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application of effective site design practices to development projects will distribute stormwater
detention and retention across more properties in the City thereby increasing overall stormwater
capture in the City and supporting the City’s 85%, 24-hour stormwater retention compliance approach.
Effective site design preserves and/or creates natural landscape features that promote percolation of
stormwater on-site, minimizes impermeable surfaces that create runoff, and uses permeable paving for
exterior paved surfaces where feasible. Effective site design practices are no more complex than what is
normally undertaken by architects and landscape designers for a typical new or redevelopment project
and therefore can be applied to most new and redevel opment projects during planning and design,
regardless of whether they trigger the numeric performance requirements of Priority Development
Projects as defined in the Regional Permit.
This subtask provides an allocation of time for McGowan Consulting to assist City staff in developing
guidelines and outreach materials for implementation of the program.
Task 5 Public Agency Activities Program
The Public Agency Activities program focuses on public works maintenance and capital improvement
activities. The Regional Permit requires implementation of BMPs to minimize water quality impacts from
the maintenance of public facilities, including parks, streets, storm drain infrastructure, recreational and
other municipally owned or operated facilities.
The City is required to maintain an updated electronic inventory or database of all public facilities that
are potential sources of pollutants in stormwater runoff; incorporation of facility information into GIS is
recommended but not required by the Regional Permit. The inventory must also identify potential for
stormwater pollutant generation activities at each facility and the BMPs that are implemented to address
them. The City’s facility inventory was previously developed in spreadsheet format in 2016, and the
Regional Permit newly requires the addition of Permittee-maintained roads and catch basins to the
inventory. McGowan Consulting will meet with management staff to verify the accuracy of the City’s
public facility inventory and to identify significant modificat ions or other changes that have occurred
since 2016 that require reassessment of specific facilities and/or revision of the inventory. This subtask
includes time for McGowan Consulting to conduct site visits/assessments at up to three (3) municipal
facilities selected by City staff to assess significantly revised conditions for purposes of updating the
facility inventory. It is assumed that City staff will contract separately for conversion of some or all of
the facility inventory to GIS if City staff determines it is appropriate.
The City must annually train all employees in targeted positions whose interactions, jobs, 6ctiveities
affect stormwater quality. This training requirement also applies to contractors performing
privatized/contracted municipal services such as solid waste collection or landscape maintenance. This
subtask provides for McGowan Consulting to prepare and provide virtually accessible training for
targeted City staff and contracted service providers. The training will provide an overview of the permit
requirements for context and then focus most of the training on municipal operation and maintenance
activities with the potential to impact stormwater quality.
The Regional Permit further specifies that contractors hired by the City to conduct public works activities
that may affect stormwater quality be contractually required to implement and maintain BMPs for t he
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work they are conducting. This subtask includes an allocation of time for McGowan Consulting to prepare
template language for insertion in public works contracts.
Task 5 Deliverables:
• Up to three (3) public facility site visits/assessments with recommendationed revisions to the
facility inventory
• Virtual training session for targeted public works staff and contractors
• Template language for insertion in public works contracts
Task 6 Illicit Discharge Detection and Elimination Program Training
The Regional Permit requires the City to continue to implement its Illicit Discharge Detection and
Elimination (IDDE) program to detect and identify the source of suspected illicit discharges and to
implement procedures for eliminating confirmed illicit discharges. This task provides for preparation
and delivery of an interactive or virtually accessible required annual training for field staff on the
identification and reporting of illicit discharges.
Although the City’s IDDE procedures manual must be updated once during the five-year Regional Permit
term, it is assumed that such an effort will be deferred to a later year within the permit term in favor of
updating the Public Facility Inventory in FY2022-23 as described in Task 5 a to allow balancing of the
City’s annual stormwater costs.
Task 6 Deliverable:
• Virtual training session on the IDDE program with anonymous online quiz to assess
effectiveness of the training
Task 7 Watershed Group Planning and Coordination
The Coordinated Integrated Watershed Management Program (CIMP) and Watershed Management
Program (WMP) are being implemented cooperatively by the Peninsula WMG in accordance with the
requirements of the Regional Permit. The City has been participating in CIMP implementation through a
separate contracting mechanism under an MOU administered by the City of Rancho Palos Verdes in
coordination with the Peninsula WMG member agencies. The WMP was revised in 2021 to newly include
the City of Rolling Hills as an 85th %, 24-hr stormwater runoff retention area and to update the WMP
based on monitoring data collected and stormwater capture projects implemented over the past five
years. The Peninsula WMG is currently responding to comments from the LA Water Board on the revised
WMP and making further revisions as necessary. The City is also participating in the Harbor Regional
Monitoring Coalition MOU to meet its monitoring obligations under the Greater Los Angeles and Long
Beach Harbors Toxics TMDL. The Harbor Regional Monitoring Coalition (Harbor RMC) meets quarterly to
coordinate TMDL compliance monitoring and reporting in the harbors.
Task 7.1 Watershed Group Planning & Coordination
The Peninsula WMG meets monthly to plan and coordinate compliance monitoring and implementation
activities for both the CIMP and WMP and TMDL regulatory issues. This subtask includes McGowan
Consulting time for meeting preparation and attendance at twelve (12) Peninsula WMG meetings, with
time for this effort distributed among three Peninsula municipal clients. Additional time is included for
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periodic coordination meetings among the Peninsula WMG consulting team members. Time for
participation in quarterly Harbor RMC meetings is also included with that effort distributed between two
Peninusula municipal clients.
Task 7.2 CIMP Review & Support
During FY2022-23 the Peninsula CIMP must be revised to align with the Regional Permit monitoring and
reporting requirements and to make adaptive management changes planned for the benefit of the
Peninsula WMG agencies. This subtask allocates time for McGowan Consulting to provide review and
comment on the draft and final revisions of the CIMP prior to submittal to the LA Water Board for review.
This subtask also allocates time for McGowan Consulting to provide review and comment on the draft
and final annual Integrated Monitoring Compliance Report to be prepared by the CIMP Consultant.
Lastly, this task provides time for McGowan Consulting to review results of sampling events and attend
monthly 30-minute coordination calls with the Peninusula WMG and CIMP consulting teams to make as-
needed implementation and adaptive management decisions. McGowan Consulting time for this subtask
has been reduced based on the assumption that it will be be distributed among three municipal clients.
Task 8 WMP Joint Implementation Activities
The Peninsula WMG members have been undertaking certain WMP implementation tasks in a
cooperative manner with effort for carrying out these tasks distributed equitably between the
consultant for the City of Rancho Palos Verdes and McGowan Consulting as consultant for the City of
Rolling Hills Estates, Palos Verdes Estates and Rolling Hills. This task provides for McGowan Consulting
to perform the City’s share of the following cooperative WMP implementation subtasks.
Subtask 8.1 Semi-Annual Watershed Progress Report Assistance & Review
The Regional Permit newly requires the submittal of semi -annual Watershed Progress Reports to the LA
Water Board which are due on December 15 and June 15. Although the consultant for the City of Rancho
Palos Verdes will lead this submittal, this is necessarily a cooperative effort and as such, McGowan
Consulting will provide assistance in compiling key elements of these reports and will also provide review
and comment on the draft and final semi-annual progress reports.
Subtask 8.2 Joint Public Outreach Content Development & Metrics
The Peninsula WMG in collaboration with the Beach Cities WMG has been developing and disseminating
stormwater outreach website content to the local community via the South Bay Cities Council of
Governments (SBCCOG) website. This outreach program has been managed and facilitated by McGowan
Consulting, supported by website hosting services subcontracted with the SBCCOG. This outreach
program also includes the development of periodic supplemental outreach pieces for dissemination
through the participating jurisdictions’ e-news and social media channels to extend the reach of the
messaging and draw traffic to the website content.
The ongoing scope of this subtask is anticipated to include annual revision and refreshing of webpage
content on the SBCCOG website platform. The Regional Permit newly requires Permittees to track
metrics on the effectiveness of their public outreach and participation efforts which will be implemented
in part through collection of website metrics from the SBCCOG hosting service . Additionally, the effort
in this subtask may include development of one or more targeted public outreach pieces to address
topics relevant to the stormwater management program with support by subcontracted graphic design
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services as needed. McGowan Consulting’s level of effort and supporting contract services for this
subtask are assumed to be similar to those in previous years and will continue to be offset through
combined work for the Beach Cities WMG including shared subcontracting costs for website hosting and
as-needed graphic design.
Cost Estimate
McGowan Consulting will deliver the services described in the foregoing Scope of Services for an
estimated cost of $65,000 based on time and materials as detailed in the following Budget Table and
FY2022-23 Rate Schedule. To provide flexibility to best meet the needs of the City in addressing the
requirements of the Regional Permit, it is understood that reallocation of level-of-effort between tasks
and subtasks may occur so long as the total contract amount is not exceeded. Given the nature of
regulatory-driven programs which are subject to changing requirements and unpredictable
developments, an additional ten percent contingency in the amount of $6,500 is also recommended to
be used only when authorized by the City to support additional assistance that is unplanned.
Labor rates for FY2022-23 are shown in the Rate Schedule and include automobile mileage, parking fees,
and routine printing and copying. Invoices will be submitted based on actual time expended by each
McGowan Consulting staff member in accordance with the rate schedule. Other direct costs chargeable
to the project may include subcontracted website hosting, graphic design, illustration, and translation
services; and other direct project costs not specifically included in labor rates.
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Fiscal Year 2022-2023 Budget Table
Stormwater Consulting Services
Task Description Labor
Hours
Estimated
Cost
1.1 Coordination, Communication and Program Management 50 $ 8,500
1.2 Regional Permit Individual Annual Report 50 $ 8,400
1.3 Permit-wide Coordination and Regulatory Support 18 $ 2,900
2.1 Public Information & Participation Program Implementation 24 $ 3,600
2.2 Safe Clean Water Municipal Program + 50 $ 8,400
4.1 Planning & Land Development Program Training & Tracking 22 $ 3,600
4.2 Construction Program Training 20 $ 3,300
4.3 Expanded LID Support + 32 $ 5,300
5 Public Agency Activities Program 40 $ 6,600
6 Illicit Discharge Detection and Elimination Training 12 $ 1,800
7.1 Watershed Group Planning & Coordination 24 $ 4,000
7.2 CIMP Review and Support 15 $ 2,500
8.1 Semi-annual Watershed Progress Report Assistance & Review 12 $ 2,000
8.2 Joint Public Outreach Content Development & Metrics 14 $2,100
Other Direct Costs - Includes subcontracted website hosting by SBCCOG and
graphic design services for outreach materials
$ 2,000
Total Estimated Costs $ 65,000
Contingency @ 10% $ 6,500
+ indicates costs planned to be covered by the SCW Municipal Program Funds
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McGowan Consulting, LLC
Labor Rates - Contract Year 2022-231
Professional Staff Rates
Principal $175 per hour
Sr. Scientist $145 per hour
Staff Scientist $63 per hour
Expenses
Labor rates include automobile mileage within greater Los Angeles and Orange
County area, parking, routine printing and copying
Other direct costs chargeable to the project include: graphic layout and
illustration, webpage design and hosting, translation services, re port reproduction
and binding, courier services, blueprint services, graphics services, project -specific
publications, and any other direct project costs not included in the labor rates.
1 Labor rates to be adjusted annually based on increases in the Consumer Price Index for the Los Angeles area as calculated
by the U.S. Department of Labor Bureau of Labor Statistics
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FIFTH AMENDMENT TO PROFESSIONAL SERVICES AGREEMENT
This F ifth Amendment to Professional Services Agreement is entered into by and between
the City of Rolling H ills, a municipal corporation (“City”) and McGowan Consulting LLC (“Consultant”)
upon full, written execution by both parties.
RECITALS
A. City and Consultant are parties to that Professional Services Agreement dated July 15, 2015
(the “Agreement”) by which City engaged Consultant for environmental consulting services pertaining to
the implementation of the Municipal Separate Storm Sewer System Permit (MS4) and Total Maximum
Daily Load (TMDL) implementation under the requirements of the Federal Clean Water Act.
B. The Agreement has been amended by a First Amendment to the Agreement dated July 26, 2018
(the “First Amendment”), a Second Amendment to the Agreement dated April 17, 2019 (the “Second
Amendment”), a Third Amendment to the Agreement dated July 29, 2020 (the “Third Amendment”), and a
Fourth Amendment to the Agreement dated June 29, 2021 (the “Fourth Amendment”) by which City continued
Consultant's engagement to perform MS4 permit consulting services.
C. City and Consultant now desire to further amend the Agreement for a fifth time in order to
engage Consultant to perform MS4 permit consulting services for the 2022-2023 fiscal year and to establish
compensation for such services (the “Fifth Amendment”).
NOW, THEREFORE, in consideration of the foregoing, the Agreement is amended as follows:
A. Section 2 “SCOPE OF WORK” of the Agreement is amended to read as follows:
CONSULTANT shall perform all work necessary to complete in a manner satisfactory to CITY the
services set forth in the scope of work attached as Exhibit A, and incorporated herein by this reference.
B. Section 3 “COST” of the Agreement is amended to read as follows:
The CITY agrees to pay CONSULTANT for all the work or any part of the work performed under
this Agreement at the rates and in the manner established in the attached Exhibit A.
Total expenditures made under this Agreement shall not exceed the sum of $35,850 for FY 2015-
16; $39,976 for FY 2016-17; $39,468 for FY 2017-18; $46,996 for FY 2018-19; $46,992 for FY
2019-20; $70,605 for FY 2020-21; $99,095 for FY 2021-22; and $71,500 (inclusive of 10%
contingency fee) for FY 2022-23 services in the attached Exhibit A. All such fees include
automobile mileage, parking fees, routine printing and copying, photography, travel, attendance at
meetings and routine miscellaneous costs incurred during the term. No increase in fees will be
allowed during the life of this Fifth Amendment.
Any increase in contract amount or scope shall be by express written amendment approved by the
City and CONSULTANT.
C. Section 9 “TERM” of the Agreement is amended to read as follows:
The term of the Agreement is extended until June 30, 2023.
59
D. Except as above modified, in all other respects the Agreement as previously amended is
hereby affirmed and in full force and effect.
ATTEST CITY OF ROLLING HILLS
__________________________________ ___________________________________
Christian Horvath, City Clerk Date ELAINE JENG Date
MCGOWAN CONSULTING, LLC
___________________________________
KATHLEEN MCGOWAN Date
EXHIBIT A (See following page)
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Agenda Item No.: 7.J
Mtg. Date: 06/27/2022
TO:HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM:CHRISTIAN HORVATH, CITY CLERK / EXECUTIVE ASSISTANT TO
CITY MANAGER
THRU:ELAINE JENG P.E., CITY MANAGER
SUBJECT:APPROVE ROLLING HILLS COMMUNITY ASSOCIATION'S
APPLICATION TO LOS ANGELES COUNTY DEPARTMENT OF PUBLIC
HEALTH FOR REPLACEMENT OF SEPTIC TANK SERVING THE MAIN
GATE AND AUTHORIZE CITY MANAGER TO SIGN.
DATE:June 27, 2022
BACKGROUND:
In a letter dated April 11, 2022, the Rolling Hills Community Association (RHCA) requested to
install a new septic tank to service the Main Gate. The referenced letter noted that the
replaced septic tank would also serve the new kitchen and restroom proposed for the tennis
courts common area.
The RHCA leases the tennis courts, and the City Hall campus from the City. Per the lease
agreement, the RHCA maintain and operates the tennis courts. To replace the referenced
septic tank, located in the area adjacent to the guest lane approaching the Main Gate, a permit
is required from the Los Angeles County Department of Public Health. As the owner of the
property, RHCA is requesting that the City submit the required forms to the Los Angeles
County Department of Public Works to commence the permitting process. RHCA has a
contractor, Peninsula Septic Service on standby to implement the tank replacement upon
permit issuance.
The City and the RHCA planned separate projects at the tennis courts. The RHCA plans to
improve the common areas of the tennis courts to add amenities like a restroom, kitchen, and
a gazebo. To comply with the American with Disability Act (ADA), the City plans to bring the
walkways of the tennis courts to ADA standards. Over the last three years, these
improvements have been placed on hold.
The proposed amenities would add effluent to the existing septic tank and would trigger tank
replacement by the Los Angeles Department of Public Health. In light of the City's 8" sewer
main project, the RHCA decided to hold off on the septic tank replacement in the event that
that the City constructs the 8" line, the effluent from the proposed amenities could be
122
discharged to the sewer main instead of the septic tank.
The 8" sewer main has been in the design phase for the past 12 months and at the January
2022 City Council Strategic Planning Session, the City Council decided not to dedicate
General Fund to construct the 8" sewer main line. Instead, the City Council discussed pursing
grant funds for the project. In consideration of the City Council's actions, the RHCA decided to
revisit the septic tank replacement project.
At the May 9, 2022 City Council meeting, staff was directed to communicate with the RHCA
that the Council was in support and requested a copy of the latest plans including the location
of the new septic tank.
At the May 23, 2022 City Council meeting, directed staff to hold the item, ascertain if the City
Attorney found the agreement acceptable and if so return for approval at the June 13, 2022
City Council meeting.
DISCUSSION:
The RHCA has provided their application including plans as requested. The City Attorney has
reviewed and modified the agreement. It is attached for Council's review and approval.
FISCAL IMPACT:
There is no fiscal impact to complete the permitting forms requested by the RHCA.
RECOMMENDATION:
Approve as presented.
ATTACHMENTS:
PW_CHC_220608_TC_RHCA_Septic_LACoDPH_App_rev.pdf
PW_CHC_220607_TC_RHCA_Septic_GeoTech.pdf
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Agenda Item No.: 9.A
Mtg. Date: 06/27/2022
TO:HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM:JOHN SIGNO, DIRECTOR OF PLANNING & COMMUNITY SERVICES
THRU:ELAINE JENG P.E., CITY MANAGER
SUBJECT:
ZONING CASE 21-16: REQUEST FOR APPROVAL FOR A SITE PLAN
REVIEW FOR GRADING AND CONSTRUCTION OF A NEW RETAINING
WALL; CONDITIONAL USE PERMIT FOR A RECREATIONAL GAME
COURT; AND VARIANCE TO EXCEED THE MAXIMUM PERMITTED
LOT DISTURBANCE FOR A PROPERTY LOCATED AT 18 EASTFIELD
DRIVE (LOT 69-A-EF) (RICH)
DATE:June 27, 2022
BACKGROUND:
On May 17, 2022, the Planning Commission adopted Resolution No. 2022-05 approving
Zoning Case No. 21-16 for a Site Plan Review for grading and construction of a new retaining
wall; Conditional Use Permit for a recreational game court; and Variance to exceed the
maximum permitted lot disturbance. The resolution was adopted unanimously, 4-0, with one
commissioner absent.
Zoning, Location, and Lot Description
The property located at 18 Eastfield Drive is zoned RAS-1 and has a net lot area of 68,826
square feet (1.58 acre). On December 17, 1996, the Planning Commission approved a Site
Plan Review request for a new single-family residence and other improvements to replace an
existing residence on the subject property. On July 21, 1998, the Planning Commission
approved a Conditional Use Permit to construct a cabana and modification to the 1996 Site
Plan Review approval for additional grading. On June 14, 2005, the Planning Commission
approved a Site Plan Review for grading and construction of a stable and corral, a Conditional
Use Permit to convert an existing stable into a recreation room, and a variance to exceed the
maximum permitted disturbed area on the lot.
The lot is developed with a 5,265-square-foot single-family residence and a 1,284-square-foot
garage. There are three existing building pads on site with approximately 50 feet difference in
152
elevation. The highest point is located closest to the roadway easement on the western
portion of the property; the lowest portion is located in the eastern portion of the lot near the
existing stable and corral. The existing residence and garage are located on the Pad 1, which
is 26,083 square feet and located closest to the roadway easement; Pad 2 is 12,342 square
feet in the middle of the property and contains a swimming pool, pool house, and garden. Pad
3, in the rear portion of the property, is 7,439 square feet and includes the existing stable and
corral and proposed recreational game court.
DISCUSSION:
Applicant Request
The applicant is requesting a site plan review for overall grading of 886 cubic yards and
construction of a 1,697-square-foot recreational game court, pond, potting shed, chicken coop,
hardscape, and landscape. All grading will be balanced on site. A Conditional Use Permit is
requested for the construction and use of the recreational game court, which is intended to be
used as a pickleball court.
In 2005, a variance was approved to allow lot disturbance up to 48.4%, which exceeds the
maximum allowed of 40%. The current application further increases lot disturbance by 1.5%
for a total of 49.9%.
The applicant proposes to regrade the downward slope adjacent to the pool patio level to
flatten the pad and be more useful for agricultural purposes. A chicken coop, potting shed, and
landscaping are included in the proposal. A pathway will be provided to access the lower slope
leading to the existing barn and stable and proposed recreational game court. The proposed
project includes grading that will improve drainage flow.
Code Enforcement
A code enforcement case was opened in 2020 in regards to expired permits for additions, an
open lattice patio cover, detached stable, basement, storage room, and grading. The current
condition of the site shows grading work that has been started and trenches that have been
dug to install piping. The retaining walls for the recreational game court have already been
constructed and will be modified to meet the requirements of the Municipal Code. The existing
wall will be lowered one-foot three-inches and a second wall will be installed in front to create
a terraced effect.
Conditional Use Permit (CUP)
Per Rolling Hills Municipal Code (RHMC) Section 17.16.040(A)(5), a Conditional Use Permit is
required for a recreational game court subject to the conditions in RHMC Section 17.16.210(A)
(7). The applicant is requesting approval of a Conditional Use Permit for the proposed 1,697-
square-foot recreational game court in the rear portion of the property next to the stable and
corral.
Variance to further exceed lot disturbance
As mentioned, the Planning Commission approved a Variance in 2005 to exceed the
maximum allowed lot disturbance of 40% up to 48.4%. The current application includes
153
additional disturbance of 1.5%, bringing the total to 49.9%. The applicant is requesting
approval of a variance to regrade landscaped areas and flatten Pad 2, which includes a flower
garden, potting shed, and chicken coop. The area for the recreational game court was
previously graded and disturbed with construction of the stable and corral.
MUNICIPAL CODE COMPLIANCE
Area of Disturbance
The property has been previously disturbed due to development of residence, swimming pool,
pool house, stable, and corral. Additional disturbance of 1.5% will bring the total disturbed
area to 49.9% of the net lot area, or 34,355 square feet.
Access to Stable, Corral, and Recreational Game Court
The stable, corral, and proposed recreational game court will be accessed via a 12-foot-wide
path along the western property line.
Lot Coverage
The proposed structural coverage on the lot will be 12,377 square feet, or 18% of the net lot
area, which meets the lot coverage limitation of 20% maximum. The recreational game court
further increases the lot coverage by 2.5%. The proposed total coverage including structures
and flatwork will be 21,085 square feet or 30.6% of the net lot area, which also meets the lot
coverage limitation of 35% maximum.
Environmental Review
The proposed project has been determined to not have a significant effect on the environment
and is categorically exempt from the provisions of CEQA pursuant to Section 15303 (New
Construction or Conversion of Small Structures) of the CEQA Guidelines, which exempts
accessory structures including a recreational game court and appurtenant structures.
Public Participation
Staff received an email from a neighbor in support of the project. The email is included as an
attachment.
CRITERIA FOR SITE PLAN REVIEW
17.46.050 - Required Site Plan Review findings.
1. The Commission shall be required to make findings in acting to approve, conditionally
approve, or deny a site plan review application.
2. No project which requires site plan review approval shall be approved by the
Commission, or by the City Council on appeal, unless the following findings can be
made:
3. The project complies with and is consistent with the goals and policies of the general
plan and all requirements of the zoning ordinance;
4. The project substantially preserves the natural and undeveloped state of the lot by
minimizing building coverage. Lot coverage requirements are regarded as maximums,
154
and the actual amount of lot coverage permitted depends upon the existing buildable
area of the lot;
5. The project is harmonious in scale and mass with the site, the natural terrain and
surrounding residences;
6. The project preserves and integrates into the site design, to the greatest extent possible,
existing topographic features of the site, including surrounding native vegetation, mature
trees, drainage courses and land forms (such as hillsides and knolls);
7. Grading has been designed to follow natural contours of the site and to minimize the
amount of grading required to create the building area;
8. Grading will not modify existing drainage channels nor redirect drainage flow, unless
such flow is redirected into an existing drainage course;
9. The project preserves surrounding native vegetation and mature trees and supplements
these elements with drought-tolerant landscaping which is compatible with and
enhances the rural character of the community, and landscaping provides a buffer or
transition area between private and public areas;
10. The project is sensitive and not detrimental to the convenient and safe movement of
pedestrians and vehicles; and
11. The project conforms to the requirements of the California Environmental Quality Act.
12. If all of the above findings cannot be made with regard to the proposed project, or cannot
be made even with changes to the project through project conditions imposed by City
staff and/or the Planning Commission, the site plan review application shall be denied.
CRITERIA FOR APPROVAL OF CONDITIONAL USE PERMIT
17.42.050 Basis for approval or denial of Conditional Use Permit.
The Commission (and Council on appeal), in acting to approve a conditional use
permit application, may impose conditions as are reasonably necessary to ensure the project
is consistent with the General Plan, compatible with surrounding land use, and meets the
provisions and intent of this title. In making such a determination, the hearing body shall find
that the proposed use is in general accord with the following principles and standards:
1. That the proposed conditional use is consistent with the General Plan;
2. That the nature, condition and development of adjacent uses, buildings and structures
have been considered, and that the use will not adversely affect or be materially
detrimental to these adjacent uses, building or structures;
3. That the site for the proposed conditional use is of adequate size and shape to
accommodate the use and buildings proposed;
4. That the proposed conditional use complies with all applicable development standards of
the zone district;
5. That the proposed use is consistent with the portions of the Los Angeles County
Hazardous Waste Management Plan relating to siting and siting criteria for hazardous
waste facilities;
6. That the proposed conditional use observes the spirit and intent of this title.
CRITERIA FOR APPROVAL OF A VARIANCE
17.38.050 Required Variance findings .
In granting a variance, the Commission (and Council on appeal) must make the following
155
findings:
1. That there are exceptional or extraordinary circumstances or conditions applicable to the
property that do not apply generally to other properties in the same vicinity and zone;
2. That such variance is necessary for the preservation and enjoyment of substantial
property rights possessed by other properties in the same vicinity and zone but which is
denied the property in question;
3. That the granting of such variance will not be materially detrimental to the public welfare
or injurious to properties or improvements in the vicinity;
4. That in granting the variance, the spirit and intent of this title will be observed;
5. That the variance does not grant special privilege to the applicant;
6. That the variance is consistent with the portions of the County of Los Angeles Hazardous
Waste Management Plan relating to siting and siting criteria for hazardous waste
facilities; and
7. That the variance request is consistent with the general plan of the City of Rolling Hills.
FISCAL IMPACT:
None.
RECOMMENDATION:
Receive and file.
ATTACHMENTS:
Vicinity Map - 18 Eastfield Dr.pdf
Development Table (ZC 21-16).pdf
Email from Sam Galletti 050922.pdf
RICH RESIDENCE - FINAL SUBMITTAL FOR PLANNING - reduced.pdf
Previously Approved Resolutions - 18 Eastfield Dr.pdf
2022-05_PC_Resolution_18EastfieldDr_ZC 21-16_E.pdf
156
City of Rolling Hills 2 PORTUGUESE BEND ROAD ROLLING HILLS, CA 90274
TITLE
VICINITY MAP
CASE NO.
Zoning Case No. 21-16
Site Plan Review, Conditional Use Permit, Variance
OWNER Rich
ADDRESS 18 Eastfield, Rolling Hills 90274 SITE
157
Development Table Zoning Case No. 21-16
(18 EASTFIELD DRIVE)
Site Plan Review, Conditional Use
Permit and Variance
PAD 1 PAD 2 PAD 3
TOTAL
RAS- 2 Zone Setbacks
Front: 50 ft. from front easement line
Side: 35 ft. from side property line
Rear: 50 ft. from rear easement line
Single family
residence,
garage (SF)
Swimming
Pool, Pool
House (SF)
New Stable
and corral (SF)
Pad/Net Lot Area
Existing:
26,083
Proposed:
0
Total:
26,083
Existing:
7,317
Proposed:
5,025
Total:
12,342
Existing:
6,213
Proposed:
1,226
Total:
7,439
68,826
Residence 5,265 5,265
Garage 1,284 1,284
Swimming Pool/Spa 722 722
Pool Equipment 233 233
Guest House
Stable (min. 450 SF) 479 479
Corral (existing; min. 550 SF) (1,006) (1,006)
Recreation Court 1,697 1,697
Attached Covered Porched 377 353 730
Potting Shed 140 140
Aviary 76 76
Chicken Coop 83 83
Water Features, Etc. 294 294
Other 1,374 1,374
Total Structure Area 8,300 1,548 2,529 12,377
Structural Coverage (20%
maximum)
18%
Grading (balanced on site) 443 CY cut
443 CY fill
886 CY
Total Flatwork 8,708
Total Structural and Flatwork 21,085
Total Lot Coverage (35%
maximum)
30.6%
Building Pad Coverage
(Policy: 30% maximum)
31.8% 12.5% 29.9%
Disturbed Area (40% maximum; up
to 60% with slopes less than 3:1)
No Change Increase Increase 34,355
49.9%
158
1
John Signo
From:Sam Galletti <sgalletti@greatamericansfd.com>
Sent:Monday, May 9, 2022 6:56 AM
To:John Signo
Subject:18 Eastfield Drive, Rolling Hillsc CA 90274 (Rich) Zoning Case No 21-16
Dear John,
My name is Salvatore (Sam) Galletti. My wife and I own and live at 6 Outrider Road, Rolling Hills CA 90274. I received
the notice of public hearing for 18 Eastfield Drive, Rolling Hills in my mail over the weekend.
I am absolutely in favor of the improvements to the property located at 18 Eastfield Drive. As one of only a few property
owners that have unobstructed visual access to the lot improvements, I believe it will add great value to the overall view
from my yard and property. Joe has been a great neighbor and has always maintained an excellent landscape. I cannot
say the same for properties that are located specifically in between his lot and mine where we see mostly dead and
unhealthy growth of weeds that should be considered a fire hazard at the least. It would seem rightfully fair that Mr.
Rich is allowed to move forward with his improvements.
Please feel free to share this email letter with the planning commission.
Regards,
Sam Galletti
President
Southwind Foods / Great American Seafood Imports Co.
323‐262‐8222 Office
323‐842‐7192 Mobile
www.southwindfoods.com
Please check our product catalog‐
http://productcatalog.southwindfoods.com/2020/welcome/
159
THESE DRAWINGS AND SPECIFICATIONS, AS AN INSTRUMENT OF SERVICE ARE THE PROPERTY OF GREGORY W GEORGE, LANDSCAPE ARCHITECT, AND SHALL NOT BE COPIED IN PART OR IN WHOLE WITHOUT WRITTEN PERMISSION GREGORY W GEORGE, LANDSCAPE ARCHITECT. WRITTEN DIMENSIONS TAKE PREFERENCE OVER SCALED DIMENSIONS AND SHALL BE VERIFIED ON THE JOB SITE AND ANY DISCREPANCY SHALL BE BROUGHT TO THE ATTENTION OF GREGORY W GEORGE, LANDSCAPE ARCHITECT, AND/OR THE ENGINEER OF RECORD PRIOR TO COMMENCEMENT OF WORK
for mail:
318 Avenue I, #154
Redondo Beach, California 90277
310.686.5202studioGWG@gmail.com
LA6230
RICHRESIDENCE18 EASTFIELDROLLING HILLS,CALIFORNIA 90274PUBLISH VERSION / file name:
Rich_Joe_Landscape Plan_04.pln
PRINT DATE 5/2/22
SHEET TITLE
Cover Sheet
General Notes
GN-1
DESIGN DEVELOPMENT
PROGRESS PRINT
Studio GWG
LANDSCAPE ARCHITECTURE
ARCHITECTURE
PROJECT MANAGEMENT
PLANNING
/Users/studiogwg/Dropbox/#StudioGWG Projects/Rich, Joe/Rich_Joe_Landscape Plan_04.pln/Users/studiogwg/Dropbox/#StudioGWG Projects/Rich, Joe/Rich_Joe_Landscape Plan_04.pln
PUBLISH VERSION
CONSULTANTS
SHEET INDEX
GN-1
LA-100.E1
LA-100.E2
LA-100.E3
LA-101.1
LA-101.2
LA-110.1
LA-201.1
LA-202.1
LA-401.1
Cover Sheet General Notes
Existing Survey- Full Property
Existing Survey- Rear Property
Exist'g Conditions Photos Composite Survey Composite …
Site Plan / Vicinity Map Grading Plan Schem…
Site Plan Coverage Calculations
Rear Yard Landscape Site Section
Illustrative Landscape Plan
MWELO
Garden Accesssories IMAGERY
GRAPHIC SYMBOLS
1
A1
1
A1
1
ROOM100ROOM NAME
ROOM NUMBER
KEY NOTE
ELEVATION NUMBER
SHEET NUMBERDETAIL NUMBERSHEET NUMBER
WINDOW NUMBER
DOOR NUMBER
ARCHITECTURAL SYMBOLS
CENTER LINE
PROPERTY LINE
SPOT ELEVATION
EXISTING GRADE
NEW GRADE
HOUSE SEWER
SANITARY SEWER
GAS LINE
ELECTRICAL LINE E
SS
HS
ABBREVIATIONS
AIR-CONDITIONING A/C
ACOUSTICAL ACOUS.
ABOVE FINISH FLOOR A.F.F.
ALUMINUM ALUM.
AT @
BUILDING BLDG.
BRUSHED BR.
CEMENT CEM.
CEILING CLG.
CLEAR OPENING CL.OPNG.
CONSTRUCTION NOTE C.N.
COLUMN COL.
CONCRETE CONC.
CONTINUOUS CONT.
CONTRACTOR CONTR.
CERAMIC TILE C.T.
DETAIL DTL.
DRINKING FOUNTAIN D.F.
DIAMETER DIA.
DIMENSION DIM.
DOOR DR.
DISHWASHER DW.
DRAWING DWG.
ELEVATION ELEV.
ELECTRICAL ELEC.
ELEVATOR ELEVAT.
EXISTING EXIST.
FLOOR DRAIN F.D.
FIRE EXTINGUISHER F.E.
FIRE HOSE CABINET F.H.C.
FINISH FACE F.F.
FINISH FIN.
FLOOR FLR.
FLORESCENT FLOUR.
FACE OF STUD F.O.S.
FABRIC WALL COVERING F.W.C
GAUGE GA.
GALVANIZED GAL.
GARBAGE DISPOSAL GD.
GLASS GL.
GRANITE TILE G.T.
GYPSUM BOARD GYP. BD.
HARDWOOD HDWD.
HARDWARE HDWR.
HOLLOW METAL H.M.
HEIGHT HGT.
HEATING,VENTILATION H.V.A.C
LAVATORY LAV.
MAXIMUM MAX.
METAL MTL.
MANUFACTURER MFG.
MINIMUM MIN.
MARBLE TILE M.T
MULLION MUL.
MICROWAVE MW.
NOT IN CONTRACT N.I.C
NOT TO SCALE N.T.S.
OVER ALL O.A.
ON CENTER O.C.
W00
D00
+000.00'
G
RICH RESIDENCE
18 EASTFIELD
ROLLING HILLS , CALIFORNIA 90274
160
THESE DRAWINGS AND SPECIFICATIONS, AS AN INSTRUMENT OF SERVICE ARE THE PROPERTY OF GREGORY W GEORGE, LANDSCAPE ARCHITECT, AND SHALL NOT BE COPIED IN PART OR IN WHOLE WITHOUT WRITTEN PERMISSION GREGORY W GEORGE, LANDSCAPE ARCHITECT. WRITTEN DIMENSIONS TAKE PREFERENCE OVER SCALED DIMENSIONS AND SHALL BE VERIFIED ON THE JOB SITE AND ANY DISCREPANCY SHALL BE BROUGHT TO THE ATTENTION OF GREGORY W GEORGE, LANDSCAPE ARCHITECT, AND/OR THE ENGINEER OF RECORD PRIOR TO COMMENCEMENT OF WORK
for mail:
318 Avenue I, #154
Redondo Beach, California 90277
310.686.5202studioGWG@gmail.com
LA6230
RICHRESIDENCE18 EASTFIELDROLLING HILLS,CALIFORNIA 90274PUBLISH VERSION / file name:
Rich_Joe_Landscape Plan_04.pln
PRINT DATE 5/2/22
SHEET TITLE
Existing Survey-
Full Property
LA-100.E1
DESIGN DEVELOPMENT
PROGRESS PRINT
Studio GWG
LANDSCAPE ARCHITECTURE
ARCHITECTURE
PROJECT MANAGEMENT
PLANNING
/Users/studiogwg/Dropbox/#StudioGWG Projects/Rich, Joe/Rich_Joe_Landscape Plan_04.pln/Users/studiogwg/Dropbox/#StudioGWG Projects/Rich, Joe/Rich_Joe_Landscape Plan_04.pln
PUBLISH VERSION
CONSULTANTS
PROJECT BOUNDARY
PROJECT DESCRIPTION
LANDSCAPE RENOVATION AND ADDITION OF RE-GRADING OF NEW LANDSCAPE TERRACE
THESE SURVEYS ARE FOR OVERALL PROJECT SIZE AND SCALE REFERENCE
ACCESSIBLE EQUESTRIAN TRAIL
TOPOGRAPHICALLY INA
C
C
E
S
S
I
B
L
E
E
Q
U
E
S
T
R
I
A
N
T
R
A
I
L
TOPOGRAPHICALLY INA
C
C
E
S
S
I
B
L
E
E
Q
U
E
S
T
R
I
A
N
T
R
A
I
L
ACCESSIBLE EQUESTRIAN TRAIL
AERIAL SURVEY OF ADJACENT PROPERTIES
REFER TO SITE PLAN FOR DIMENSIONING TO OFF SITE BUILDINGS
161
THESE DRAWINGS AND SPECIFICATIONS, AS AN INSTRUMENT OF SERVICE ARE THE PROPERTY OF GREGORY W GEORGE, LANDSCAPE ARCHITECT, AND SHALL NOT BE COPIED IN PART OR IN WHOLE WITHOUT WRITTEN PERMISSION GREGORY W GEORGE, LANDSCAPE ARCHITECT. WRITTEN DIMENSIONS TAKE PREFERENCE OVER SCALED DIMENSIONS AND SHALL BE VERIFIED ON THE JOB SITE AND ANY DISCREPANCY SHALL BE BROUGHT TO THE ATTENTION OF GREGORY W GEORGE, LANDSCAPE ARCHITECT, AND/OR THE ENGINEER OF RECORD PRIOR TO COMMENCEMENT OF WORK
for mail:
318 Avenue I, #154
Redondo Beach, California 90277
310.686.5202studioGWG@gmail.com
LA6230
RICHRESIDENCE18 EASTFIELDROLLING HILLS,CALIFORNIA 90274PUBLISH VERSION / file name:
Rich_Joe_Landscape Plan_04.pln
PRINT DATE 5/2/22
SHEET TITLE
Existing Survey-
Rear Property
LA-100.E2
DESIGN DEVELOPMENT
PROGRESS PRINT
Studio GWG
LANDSCAPE ARCHITECTURE
ARCHITECTURE
PROJECT MANAGEMENT
PLANNING
/Users/studiogwg/Dropbox/#StudioGWG Projects/Rich, Joe/Rich_Joe_Landscape Plan_04.pln/Users/studiogwg/Dropbox/#StudioGWG Projects/Rich, Joe/Rich_Joe_Landscape Plan_04.pln
PUBLISH VERSION
CONSULTANTS
PROJECT BOUNDARY
PROJECT DESCRIPTION
LANDSCAPE RENOVATION AND ADDITION
OF RE-GRADING OF NEW LANDSCAPE TERRACE
EXISTING ROAD
ACCESS TO BARN
EXISTING BARN
EXISTING
CHICKEN COOP
AND VEGETABLE
GARDEN
PAD # 2
PAD # 3
PAD # 1
162
THESE DRAWINGS AND SPECIFICATIONS, AS AN INSTRUMENT OF SERVICE ARE THE PROPERTY OF GREGORY W GEORGE, LANDSCAPE ARCHITECT, AND SHALL NOT BE COPIED IN PART OR IN WHOLE WITHOUT WRITTEN PERMISSION GREGORY W GEORGE, LANDSCAPE ARCHITECT. WRITTEN DIMENSIONS TAKE PREFERENCE OVER SCALED DIMENSIONS AND SHALL BE VERIFIED ON THE JOB SITE AND ANY DISCREPANCY SHALL BE BROUGHT TO THE ATTENTION OF GREGORY W GEORGE, LANDSCAPE ARCHITECT, AND/OR THE ENGINEER OF RECORD PRIOR TO COMMENCEMENT OF WORK
for mail:
318 Avenue I, #154
Redondo Beach, California 90277
310.686.5202studioGWG@gmail.com
LA6230
RICHRESIDENCE18 EASTFIELDROLLING HILLS,CALIFORNIA 90274PUBLISH VERSION / file name:
Rich_Joe_Landscape Plan_04.pln
PRINT DATE 5/2/22
SHEET TITLE
Exist'g Conditions Photos
Composite Survey
Composite Topography
LA-100.E3
DESIGN DEVELOPMENT
PROGRESS PRINT
Studio GWG
LANDSCAPE ARCHITECTURE
ARCHITECTURE
PROJECT MANAGEMENT
PLANNING
/Users/studiogwg/Dropbox/#StudioGWG Projects/Rich, Joe/Rich_Joe_Landscape Plan_04.pln/Users/studiogwg/Dropbox/#StudioGWG Projects/Rich, Joe/Rich_Joe_Landscape Plan_04.pln
PUBLISH VERSION
CONSULTANTS
930930935 935940 940945 945950 950955 955960 960965 965970970970 970970
975 975980980CONC
FF 981.36
BLDG
BLDGCONC
POOL969.99976.60969.74969.91970.10970.31970.29976.48961.71955.39965.42977.89972.49976.26954.61957.62959.93936.84938.13945.08931.78935.09937.60937.44933.73948.02938.30963.05958.39961.44967.56970.637
7 7 7 7
7
E E E E E
E
EEEEEE
E
E
E
r
r
xY
Ä
30.0'
11.4'
30.0'30.0'SPASWIMMING POOL
(982.58)FS (981.36)FF
(983.93)TW(982.43)FS
(983.92)TW(982.44)FS
(978.6)
(977.1)
(968.4)(971.3)
(960.9)
(960.8)
(975.2)(976.6)
(978.6)
(982.29)FS
(981.18)TW(978.4)
(986.9)
(988.26)FS
(985.74)FS
(983.98)FS
(982.42)FS
(981.51)FS
(984.36)FS
(985.10)FS
(984.98)FS
(984.34)FS
(984.37)FS
(985.06)FS
(986.99)FS
(988.17)FS
(983.83)FS
(984.14)FS
(983.95)FS
(983.99)FS
(984.45)FS
(985.13)FS
(983.61)FS
(983.69)FS(983.85)FS
(984.07)FS
(983.48)FS
(983.77)FS
(983.77)FS
(983.84)FS
(983.76)FS
(981.70)FF
(981.71)FS(983.66)FS
(982.97)FS
(982.19)FS
(983.5)
(981.0)
(977.4)
(981.1)
(979.75)TW(977.98)FS
(979.07)TW(978.37)TW
(979.1)
(979.1)
(978.3)
(975.2)
(977.84)TW
(977.9)
(977.8)
(981.14)FS
(973.0)
(974.2)
(973.0)
(977.9)
(977.2)
(975.0)
(974.1)
(972.4)
(980.06)FS
(969.79)FF
(978.56)TW(980.29)TW
(972.40)FS(976.55)FS
(970.83)FS
(971.58)TW(971.1)
(976.44)FS (972.45)FS
(977.88)FS
(972.50)FS
(970.88)TW
(970.58)FS
(970.03)FS (970.05)FS
(970.02)FS
(969.83)FS
(969.90)FS
(969.91)FS
(981.27)FS
(981.76)FS
(975.2)
(979.4)
(977.4)(974.1)
(973.6)
(959.5)
(969.59)FS
DIRT
DIRT
DIRT
GRASS
TRASHENCLOSURE
GATE EDGE OF ROAD
DIRT
DIRT
DIRT
DIRT
GRASS
CHIMNEY
BIRDCAGE
LANDSCAPING
GARAGE C
C
930930930935935940
940945945950950950 955955955 960960960965 965965970 970975980926927928929931931932932933933934934936936937937938938939939941941942942943943944944946946947947948948948949949949951951951 952952952 953953953 954954954 956956956957957957958958958959959959961961961 962962962963 963963964964964966966966967967967968968968969969969971 971972972
973973
974976977978979981
EASTFIELDDRIVECLN73°47'59"W 529.25'
S79°44'27"E 558.79'N12°02'45"E 110.00'N67°37'36"W30.00'S19°28
'00
"E
75.43
'N70°32'00"E30.00'R=225.00'Δ=36°02'31"L=141.54'LOT 69RS 58/6-10
LOT 68RS 58/6-10
LOT 70RS 58/6-10
OUTRIDER
ROAD
963.50
0 10 20
Scale 1" = 20' - 0"
30 40
NORTH
6,549 sq ft
N
SCALE: 1" = 20'
1 Existing Conditions - Composite Survey With Current Photos of Site
LA-100.E3
PHOTO #1
AT NORTH DRIVEWAY LOOKING
TOWARDS FRONT DOOR AREA AND
NORTH GARAGE
PHOTO #3
AT HOUSE LOOKING TO POOL AREA
1
2
PHOTO #4
AT ROADWAY LOOKING TO
HOUSE
PHOTO #5
AT WALKWAY LOOKING TO BARN AND
PROPOSED PICKLE BALL COURT
PHOTO #6
AT PROPOSED PICKLE BALL COURT
LOOKING AT CONSTRUCTED WALL
PHOTO #7
LOOKING TOWARDS EXIST'G BARN
PHOTO #8
LOOKING TOWARDS EXIST'G STORM
WATER RUNOFF RIP RAP
PHOTO #9
AT CORNER OF EXIST'G BARN
LOOKING TOWARDS CORNER AT
BACK OF PROPERTY
PHOTO #10
AT CORNER OF EXIST'G BARN
LOOKING UP THE SLOPE ALONG
PROPERTY LINE TOWARDS POOL
AREA
PHOTO #11
AT POOL DECK LOOKING SOUTH AT
ADJACENT PROPERTY'S VIEW OF
SUBJECT PROPERTY
PHOTO #12
AT AVIARY LOOKING SOUTH
TOWARDS UPPER LAWN AREA
PHOTO #13
LOOKING AT AVIARY TOWARDS POOL
AREA
PHOTO #14
AT REAR HOUSE CORNER BY AVIARY
LOOKING TOWARDS FRONT YARD
PHOTO #15
AT FRONT HOUSE CORNER LOOKING
TOWARDS REAR ALONG PROPERTY
LINE SIDE YARD AREA
PHOTO #16
AT FRONT HOUSE CORNER LOOKING
TOWARDS FRONT DRIVEWAY AREA
3 4
PHOTO #2
AT SOUTH DRIVEWAY LOOKING
TOWARDS SOUTH GARAGE AND
SOUTH DRIVEWAY
5 6 7
8
910
1112
13141516
163
THESE DRAWINGS AND SPECIFICATIONS, AS AN INSTRUMENT OF SERVICE ARE THE PROPERTY OF GREGORY W GEORGE, LANDSCAPE ARCHITECT, AND SHALL NOT BE COPIED IN PART OR IN WHOLE WITHOUT WRITTEN PERMISSION GREGORY W GEORGE, LANDSCAPE ARCHITECT. WRITTEN DIMENSIONS TAKE PREFERENCE OVER SCALED DIMENSIONS AND SHALL BE VERIFIED ON THE JOB SITE AND ANY DISCREPANCY SHALL BE BROUGHT TO THE ATTENTION OF GREGORY W GEORGE, LANDSCAPE ARCHITECT, AND/OR THE ENGINEER OF RECORD PRIOR TO COMMENCEMENT OF WORK
for mail:
318 Avenue I, #154
Redondo Beach, California 90277
310.686.5202studioGWG@gmail.com
LA6230
RICHRESIDENCE18 EASTFIELDROLLING HILLS,CALIFORNIA 90274PUBLISH VERSION / file name:
Rich_Joe_Landscape Plan_04.pln
PRINT DATE 5/2/22
SHEET TITLE
Site Plan / Vicinity Map
Grading Plan
Schematic Drainage Plan
LA-101.1
DESIGN DEVELOPMENT
PROGRESS PRINT
Studio GWG
LANDSCAPE ARCHITECTURE
ARCHITECTURE
PROJECT MANAGEMENT
PLANNING
/Users/studiogwg/Dropbox/#StudioGWG Projects/Rich, Joe/Rich_Joe_Landscape Plan_04.pln/Users/studiogwg/Dropbox/#StudioGWG Projects/Rich, Joe/Rich_Joe_Landscape Plan_04.pln
PUBLISH VERSION
CONSULTANTS
930930935 935940 940945 945950 950955 955960 960965 965970970970 970970
975 975980980CONC
FF 981.36
BLDG
BLDGCONC
POOL969.99976.60969.74969.91970.10970.31970.29976.48961.71955.39965.42977.89972.49976.26954.61957.62959.93936.84938.13945.08931.78935.09937.60937.44933.73948.02938.30963.05958.39961.44967.56970.637
7 7 7 7
7
E E E E
E
E
EEEEEE
E
E
E
r
r
x
Y
Ä
1,006 sq ft
981.00 FS
973.30 FGHOUSE TERRACE
970.15 FG
977.50 FS
974.00 FG970.25 FS973.00 FG978.00 FG978.00 FG971.00 FG
964.25 FS
+/- 974.54 FG
964.50 FS
964.00 FS
964.25 FS
963.75 FS
964.50 FG
964.50 FG
24" MAX HEIGHT ROCK RUBBLE WALL (HEIGHT VARIES)
W/ 6" PERFORATED DRAINLINE
MAINTAIN GRADE ELEVATION
@ SEPTIC MAN HOLE
EROSION CONTROL
PROPERTY OUTLET TO CANYON
PROVIDE 5' X 5' X 12" DEPTH GABION MATTRESS
BELOW EXIST'G ENERGY DISSIPATOR
EXISTING
BARN
964.00 FS
966.00 FG981.00 FS
976.00 TW
971.00 BW978.00 FG
979.00 FG
971.00 FS
973.00 FS967.00 FG
966.50 BW
958.00 BW
HP
RAKE WALL WITH GRADE-
WALL HEIGHT 6" MINIMUM ABOVE FINISHED GRADE
8" CURB AT EDGE OF GRAVEL ROAD - AS REQUIRED
PICKLE BALL COURT SURFACE
1696.50 SQ FT IMPERVIOUS ADDITONAL
RAKE WALL WITH GRADE-
WALL HEIGHT 6" MINIMUM ABOVE FINISHED GRADE
962.80
FS
973.25 TW
967.50 TW
967.25 TW
973.25 TW
969.00 TW
960.50 TW
EXISTING POOL DECK DRAINAGE SYSTEM TO REMAIN
EXISTING POOL DECK DRAINAGE SYSTEM TO REMAIN 969.75 FS967.25
FS
969.75 FG
969.50 FG966.75 FS
963.80 FS
969.60 FG
968.25
FS
966.30 FS 58'-0"29'-3"23'-0"38'-8"34'-4"18'-7"182'-3
"154'-0"51'-2"7
6
'
-
0
"
479 sq ft
5,614 sq ft 9509559602.5 : 1 SLOPE
PROPOSED
CHICKEN COOP
83 SF
PROPOSED
10X14
POTTING
SHED
EXIST'G POOL HOUSE
SUMMER KITCHEN
EXIST'G
AVIARY
BRIDGE
974.40 FS
938938937 ROADWAY WALL936.50 TW934.00 BW937939940941942943944945946947948949950951952953954955956957958959960933935 936NEW FENCE &
GATE
938.25941COURT
937.85 FS
937.60 FG945944
951.50
TW 949948947946945949944943942948.50
TW
946.50
TW
942.50
TW951942.01942.25945.75946.07949.13949.69952.49950951952.67952953954.20954954.56959
955950949948947946945944943951952953954955956.09
956.45
957.98
956957958958.54
958.99
959.20 959.10
960961.75961.99964.54967.20964.75GRASS
STEPS
10%
GRADE
964.70 FS
ALIGN W/ WALKWAY
.04
.04
.04
.04
.04
.04
.04
.03
NOTES & KEY
STAIR TREADS
6" RISER
14" TREADS W/ 1% DRAINAGE
DRAINAGE
16" MINIMUM CATCH BASIN
ATRIUM GRATE
FINISH SURFACE / FLUSH GRATE
PERFORATED DRAINAGE LINE W/ GEOSYNTHETIC FILTER CLOTH
EASEMENT LINE INDICATION
EXIST'G
PATIO
926927PROPOSED
FLOWER
GARDEN
PROPOSED
FLOWER
GARDEN
PROPOSED
POND
CONSTRUCTED WALL PERMITTED AFTER BUILTPAD #1 PAD #2 PAD #3
GRADING KEY
CUT
FILL
443. cubic yards
443. cubic yards
EXIST'G
RIP-RAP
PAD #2
PAD #2
9
3
5
WALL
937.00 TW
934.75 BW
940.00 TW
937.80 BW
940.00 TW
938.40 BW
940.00 TW
937.80 BW
941.00 TW
939.80 BW
940.00 TW
938.40 BW
942.00 TW
939.80 BW
942.80 TW
939.80 BW
REMOVE 1'-3" FROM
TOP OF WALL
BEDROCK TO BE
EXPOSED
941.00 TW
939.80 BW
940.00 TW
939.80 BW
NEW 30" HIGH MAX.
STACK STONE WALL
W/ PLANTER
EXISTING WALL
MAX EXPOSED
HEIGHT 30"937936TENNIS COURT
AND
CABANA
GARAGEGUEST
HOUSE
RESIDENCE DISTANCE TO THE
OUT BUILDING &
STABLE CITY BOUNDARY963963
961
965
971
INV
955
956
957
958
959
960
954966967967968968969969 964966967968974965964963962961969970966
967
968
969
965
964
963 966967968969970 965963962961960959958962
973.25 WL972 INV
975 WL
973 INV
970
ROCK STAIRS
DOWN SLOPE
960.50 BW
963.00 TW974.00 FG975.00 FG
977.00 FG
EXIST'G
CORRAL
CONVERGE NEW DG PATH INTO EXIST'G PATH
976.00 FG
973972936936
971
N
SCALE: 1" = 10'
1 Site Plan / Vicinity Map / Grading & Schematic Drainage Plan
LA-101.1
164
THESE DRAWINGS AND SPECIFICATIONS, AS AN INSTRUMENT OF SERVICE ARE THE PROPERTY OF GREGORY W GEORGE, LANDSCAPE ARCHITECT, AND SHALL NOT BE COPIED IN PART OR IN WHOLE WITHOUT WRITTEN PERMISSION GREGORY W GEORGE, LANDSCAPE ARCHITECT. WRITTEN DIMENSIONS TAKE PREFERENCE OVER SCALED DIMENSIONS AND SHALL BE VERIFIED ON THE JOB SITE AND ANY DISCREPANCY SHALL BE BROUGHT TO THE ATTENTION OF GREGORY W GEORGE, LANDSCAPE ARCHITECT, AND/OR THE ENGINEER OF RECORD PRIOR TO COMMENCEMENT OF WORK
for mail:
318 Avenue I, #154
Redondo Beach, California 90277
310.686.5202studioGWG@gmail.com
LA6230
RICHRESIDENCE18 EASTFIELDROLLING HILLS,CALIFORNIA 90274PUBLISH VERSION / file name:
Rich_Joe_Landscape Plan_04.pln
PRINT DATE 5/2/22
SHEET TITLE
Site Plan Coverage
Calculations
LA-101.2
DESIGN DEVELOPMENT
PROGRESS PRINT
Studio GWG
LANDSCAPE ARCHITECTURE
ARCHITECTURE
PROJECT MANAGEMENT
PLANNING
/Users/studiogwg/Dropbox/#StudioGWG Projects/Rich, Joe/Rich_Joe_Landscape Plan_04.pln/Users/studiogwg/Dropbox/#StudioGWG Projects/Rich, Joe/Rich_Joe_Landscape Plan_04.pln
PUBLISH VERSION
CONSULTANTS
930930935 935940 940945 945950 950955 955960 960965 965970970970 970970
975 975980980CONC
FF 981.36
BLDG
BLDGCONC
POOL969.99976.60969.74969.91970.10970.31970.29976.48961.71955.39965.42977.89972.49976.26954.61957.62959.93936.84938.13945.08931.78935.09937.60937.44933.73948.02938.30963.05958.39961.44967.56970.637
7 7 7 7
7
E E E E E
E
EEEEEE
E
E
E
r
r
xY
Ä
30.0'
11.4'
30.0'30.0'SPASWIMMING POOL
(982.58)FS (981.36)FF
(983.93)TW(982.43)FS
(983.92)TW(982.44)FS
(978.6)
(977.1)
(968.4)(971.3)
(960.9)
(960.8)
(975.2)(976.6)
(978.6)
(982.29)FS
(981.18)TW(978.4)
(986.9)
(988.26)FS
(985.74)FS
(983.98)FS
(982.42)FS
(981.51)FS
(984.36)FS
(985.10)FS
(984.98)FS
(984.34)FS
(984.37)FS
(985.06)FS
(986.99)FS
(988.17)FS
(983.83)FS
(984.14)FS
(983.95)FS
(983.99)FS
(984.45)FS
(985.13)FS
(983.61)FS
(983.69)FS(983.85)FS
(984.07)FS
(983.48)FS
(983.77)FS
(983.77)FS
(983.84)FS
(983.76)FS
(981.70)FF
(981.71)FS(983.66)FS
(982.97)FS
(982.19)FS
(983.5)
(981.0)
(977.4)
(981.1)
(979.75)TW(977.98)FS
(979.07)TW(978.37)TW
(979.1)
(979.1)
(978.3)
(975.2)
(977.84)TW
(977.9)
(977.8)
(981.14)FS
(973.0)
(974.2)
(973.0)
(977.9)
(977.2)
(975.0)
(974.1)
(972.4)
(980.06)FS
(969.79)FF
(978.56)TW(980.29)TW
(972.40)FS(976.55)FS
(970.83)FS
(971.58)TW(971.1)
(976.44)FS (972.45)FS
(977.88)FS
(972.50)FS
(970.88)TW
(970.58)FS
(970.03)FS (970.05)FS
(970.02)FS
(969.83)FS
(969.90)FS
(969.91)FS
(981.27)FS
(981.76)FS
(975.2)
(979.4)
(977.4)(974.1)
(973.6)
(959.5)
(969.59)FS
DIRT
DIRT
DIRT
GRASS
TRASHENCLOSURE
GATE EDGE OF ROAD
DIRT
DIRT
DIRT
DIRT
GRASS
CHIMNEY
BIRDCAGE
LANDSCAPING
GARAGE C
C
930930930935935940
940945945950950950 955955955 960960960965 965965970 970975980926927928929931931932932933933934934936936937937938938939939941941942942943943944944946946947947948948948949949949951951951 952952952 953953953 954954954 956956956957957957958958958959959959961961961 962962962963 963963964964964966966966967967967968968968969969969971 971972972
973973
974976977978979981
EASTFIELDDRIVECLN73°47'59"W 529.25'
S79°44'27"E 558.79'N12°02'45"E 110.00'N67°37'36"W30.00'S19°28
'00
"E
75.43
'N70°32'00"E30.00'R=225.00'Δ=36°02'31"L=141.54'LOT 69RS 58/6-10
LOT 68RS 58/6-10
LOT 70RS 58/6-10
OUTRIDER
ROAD
963.50
0 10 20
Scale 1" = 20' - 0"
30 40
NORTH
26,083
6,549 sq ft
1,006 sq ft
12,342
7,439
479 sq ft
5,614 sq ft
EXIST'G
PATIO
PAD #1 PAD #2 PAD #3
PAD #2
PAD #2
PAD #1 CITY BOUNDARYN
SCALE: 1" = 20'
2 Composite Survey Overlay - Site Plan - Building Pad Coverage Calculations
LA-101.2
PAD SUMMARY
PAD #1 26,083 SQ FT
PAD #2 12,342 SQ FT
PAD #3 7,439 SQ FT
165
THESE DRAWINGS AND SPECIFICATIONS, AS AN INSTRUMENT OF SERVICE ARE THE PROPERTY OF GREGORY W GEORGE, LANDSCAPE ARCHITECT, AND SHALL NOT BE COPIED IN PART OR IN WHOLE WITHOUT WRITTEN PERMISSION GREGORY W GEORGE, LANDSCAPE ARCHITECT. WRITTEN DIMENSIONS TAKE PREFERENCE OVER SCALED DIMENSIONS AND SHALL BE VERIFIED ON THE JOB SITE AND ANY DISCREPANCY SHALL BE BROUGHT TO THE ATTENTION OF GREGORY W GEORGE, LANDSCAPE ARCHITECT, AND/OR THE ENGINEER OF RECORD PRIOR TO COMMENCEMENT OF WORK
for mail:
318 Avenue I, #154
Redondo Beach, California 90277
310.686.5202studioGWG@gmail.com
LA6230
RICHRESIDENCE18 EASTFIELDROLLING HILLS,CALIFORNIA 90274PUBLISH VERSION / file name:
Rich_Joe_Landscape Plan_04.pln
PRINT DATE 5/2/22
SHEET TITLE
Rear Yard Landscape Site
Section
LA-110.1
DESIGN DEVELOPMENT
PROGRESS PRINT
Studio GWG
LANDSCAPE ARCHITECTURE
ARCHITECTURE
PROJECT MANAGEMENT
PLANNING
/Users/studiogwg/Dropbox/#StudioGWG Projects/Rich, Joe/Rich_Joe_Landscape Plan_04.pln/Users/studiogwg/Dropbox/#StudioGWG Projects/Rich, Joe/Rich_Joe_Landscape Plan_04.pln
PUBLISH VERSION
CONSULTANTS
PAD #3
EXISTING STABLE AND TURNOUT AREA LEVEL
NEW LAWN TERRACE LEVEL
W/ EXISTING AVIARY BEHIND
PAD #1
EXISTING HOUSE TERRACE LEVEL
NEW PICKLE BALL COURT
WITH NEW WALLS
PAD #2
POOL LEVEL
W/ POOL HOUSE AND SPA
11'-6"REMOVE 1'-3" FROM TOP OF
EXISTING WALL 930
936937.80938.40
942.80
954.50956
957958
962.25
937.60
941 940 NEW LOWER
WALL HT
NEW GARDEN TERRACE LEVEL
W/ POTTING SHED & CHICKEN COOP
PROPERTY
LINE
&
CITY
BOUNDARY
EXISTING SLOPE FOR NEW ORCHARD
NEW PATH
GRADE FILL
5'-0" MAXIMUM FILL DEPTH
GRADE CUT
3'-6" MAXIMUM GRADE CUT
GRADE CUT
MAXIMUM 2'-6"
NEW STAIRS
NEW
POTTING SHED
NEW CHICKEN COOP
EXIST'G
POOL HOUSE
EXIST'G
AVIARY
964.25 NEW GARDEN PAD
SCALE: 1" = 10'
1 Rear Yard Landscape Site Section
LA-110.1
166
THESE DRAWINGS AND SPECIFICATIONS, AS AN INSTRUMENT OF SERVICE ARE THE PROPERTY OF GREGORY W GEORGE, LANDSCAPE ARCHITECT, AND SHALL NOT BE COPIED IN PART OR IN WHOLE WITHOUT WRITTEN PERMISSION GREGORY W GEORGE, LANDSCAPE ARCHITECT. WRITTEN DIMENSIONS TAKE PREFERENCE OVER SCALED DIMENSIONS AND SHALL BE VERIFIED ON THE JOB SITE AND ANY DISCREPANCY SHALL BE BROUGHT TO THE ATTENTION OF GREGORY W GEORGE, LANDSCAPE ARCHITECT, AND/OR THE ENGINEER OF RECORD PRIOR TO COMMENCEMENT OF WORK
for mail:
318 Avenue I, #154
Redondo Beach, California 90277
310.686.5202studioGWG@gmail.com
LA6230
RICHRESIDENCE18 EASTFIELDROLLING HILLS,CALIFORNIA 90274PUBLISH VERSION / file name:
Rich_Joe_Landscape Plan_04.pln
PRINT DATE 5/2/22
SHEET TITLE
Illustrative Landscape
Plan
LA-201.1
DESIGN DEVELOPMENT
PROGRESS PRINT
Studio GWG
LANDSCAPE ARCHITECTURE
ARCHITECTURE
PROJECT MANAGEMENT
PLANNING
/Users/studiogwg/Dropbox/#StudioGWG Projects/Rich, Joe/Rich_Joe_Landscape Plan_04.pln/Users/studiogwg/Dropbox/#StudioGWG Projects/Rich, Joe/Rich_Joe_Landscape Plan_04.pln
PUBLISH VERSION
CONSULTANTS
1,006 sq ft
479 sq ft
5,614 sq ft
ORCHARD
PUMPKIN
PATCH
SQUASH
GARDEN
PAD #1 PAD #2 PAD #3
PAD #2
PAD #2
EXISTING LANDSCAPE
EXISTING LANDSCAPE
TURF
TURF
TURF
STAIRS
HEDGE LINE
TREES
Code Botanical Common Plant Type Water Size Quantity
AGO FLE Agonis flexuosa 'Jervais Bay After Dark'After Dark Peppermint Tree Tree Low, Medium 24" Box TBD
ALB JUL Albizia julibrissin Silk Tree Tree Low 24" Box 7
ARB MAR Arbutus 'Marina'Marina Strawberry Tree Tree Low 24" Box 3
CHO SPE Ceiba speciosa Silk Floss Tree Tree Low, Medium 24" Box 10
COT COG Cotinus coggygria Smoke Bush Tree Low 15 Gallon TBD
FEI SEL Feijoa sellowiana Pineapple Guava Tree Low 15 Gallon 7
LAG NAT Lagerstroemia indica 'Natchez'Natchez Crape Myrtle Tree Low 24" Box 11
SHRUBS
Code Botanical Common Plant Type Water Size Quantity
CAL HAE Calliandra haematocephala Pink Powder Puff Shrub Low, Medium 15 Gallon 19
CIS PUR Cistus x purpureus Purple Rockrose Shrub Very Low, Low 5 Gallon 100
ECH FAS Echium candicans Pride Of Madeira Shrub Low 15 Gallon 26
LAN TRA Lantana camara 'Trailing Yellow'Trailing Lantana Yellow Shrub Very Low, Low 1 Gallon 100
PHO DDI Phormium 'Black Adder'Black Adder Flax Shrub Low, Medium, Extra in Summer 5 Gallon 30
SAL LEU Salvia leucophylla Purple or Gray Sage Shrub Very Low 5 Gallon 50
GROUND COVERS
Code Botanical Common Plant Type Water Size Quantity
ERI KAR Erigeron karvinskianus Santa Barbara Daisy, Mexican Daisy Ground cover Low, Extra in Summer 1 Gallon 500
MYO PAR Myoporum parvifolium Ground Cover Myoporum Ground cover Low, Extra in Summer Flat 200
SED RUB Sedum confusum Stonecrop Ground cover Low 4" Pots (16 / Flat)TBD
SUCCULENTS
Code Botanical Common Plant Type Water Size Quantity
ALO ARB Aloe arborescens Tree Aloe Succulent Very Low 5 Gallon 50
ALO STR Aloe striata Coral Aloe Succulent Low 1 Gallon 25
ECH AFT Echeveria 'Afterglow'Afterglow Echeveria Succulent Low 6" Pot TBD
ECH NEO Echeveria 'Neon Breakers'Zorro Echeveria Succulent Low 6" Pot TBD
ECH PER Echeveria 'Perle Von Nurnberg'Echeveria 'Perle Von Nurnberg'Succulent Low 6" Pot TBD
ECH RUF Echeveria 'Ruffles'Ruffles Echeveria Succulent Very Low, Low 6" Pot TBD
PERENNIALS
Code Botanical Common Plant Type Water
LAV ANG Lavandula angustifolia 'Hidcote Giant'Hidcote Superior English Lavender Perennial Low 5 Gallon 50
LAV ANG Lavandula angustifolia 'Munstead'Munstead Dwarf Lavender Perennial Low 1 Gallon 200
LAV DEN Lavandula dentata French Lavender Perennial Low 5 Gallon 199 CITY BOUNDARY930930935 935940 940945 945950 950955 955960 960965 965970970970 970970
975 975980980CONC
FF 981.36
BLDG
BLDGCONC
POOL969.99976.60969.74969.91970.10970.31970.29976.48961.71955.39965.42977.89972.49976.26954.61957.62959.93936.84938.13945.08931.78935.09937.60937.44933.73948.02938.30963.05958.39961.44967.56970.637
7 7 7 7
7
E E E E
E
E
EEEEEE
E
E
E
r
r
x
Y
Ä
N
SCALE: 1" = 10'
1 Illustrative Landscape Plan
LA-201.1
167
THESE DRAWINGS AND SPECIFICATIONS, AS AN INSTRUMENT OF SERVICE ARE THE PROPERTY OF GREGORY W GEORGE, LANDSCAPE ARCHITECT, AND SHALL NOT BE COPIED IN PART OR IN WHOLE WITHOUT WRITTEN PERMISSION GREGORY W GEORGE, LANDSCAPE ARCHITECT. WRITTEN DIMENSIONS TAKE PREFERENCE OVER SCALED DIMENSIONS AND SHALL BE VERIFIED ON THE JOB SITE AND ANY DISCREPANCY SHALL BE BROUGHT TO THE ATTENTION OF GREGORY W GEORGE, LANDSCAPE ARCHITECT, AND/OR THE ENGINEER OF RECORD PRIOR TO COMMENCEMENT OF WORK
for mail:
318 Avenue I, #154
Redondo Beach, California 90277
310.686.5202studioGWG@gmail.com
LA6230
RICHRESIDENCE18 EASTFIELDROLLING HILLS,CALIFORNIA 90274PUBLISH VERSION / file name:
Rich_Joe_Landscape Plan_04.pln
PRINT DATE 5/2/22
SHEET TITLE
MWELO
LA-202.1
DESIGN DEVELOPMENT
PROGRESS PRINT
Studio GWG
LANDSCAPE ARCHITECTURE
ARCHITECTURE
PROJECT MANAGEMENT
PLANNING
/Users/studiogwg/Dropbox/#StudioGWG Projects/Rich, Joe/Rich_Joe_Landscape Plan_04.pln/Users/studiogwg/Dropbox/#StudioGWG Projects/Rich, Joe/Rich_Joe_Landscape Plan_04.pln
PUBLISH VERSION
CONSULTANTS
LANDSCAPE CERTIFICATION FORM - Required at Final Inspection
Project Information:
Site Address: ___________________________________________________________________
Permit Number: _________________________________________________________________
Section A: Landscape Designer
_____ I certify that I am qualified by the State of California to perform landscape design
services; the landscape design and water use calculations for this project were prepared
by me or under my supervision; the landscape design and water use calculations comply
with the requirements of Chapter 13.18 Water Efficient Landscape Ordinance, and the
Landscape Documentation Package is complete; OR
_____ Interior T.I., no landscape work performed (do not need to complete sections B or C
below); OR
_____ This project is not subject to Chapter 13.18 Water Efficient Landscape Ordinance.
Name: _________________________________________________________________________
Company Name (if applicable): _____________________________________________________
Relationship to Project:___________________________________________________________
State License # (if applicable): ______________________________________________________
Signature: ______________________________________ Date:__________________________
Section B: Landscape Installer
_____ I certify that (a) I am qualified by the State of California to provide landscape design
services; the landscape project for this project was installed by me or under my
supervision; (b) the landscaping for the identified property has been installed in
substantial conformance with the approved Landscape Documentation Package and
complies with the requirements of Chapter 13.18 Water Efficient Landscape Ordinance;
(c)a diagram of the irrigation plan showing hydrozones is kept with the irrigation
controllers; (d) the Certificate of Completion has been completed in compliance with the
requirements of the Water Efficient Landscape Ordinance and shall be implemented.
Name: _________________________________________________________________________
Company Name (if applicable):_____________________________________________________
Relation to Project:_______________________________________________________________
State License #(if applicable):_______________________________________________________
Signature: ___________________________________ Date: _____________________________
18 EASTFIELD ROLLING HILLS, CA 90274
X
GREGORY W GEORGE, LANDSCAPE ARCHITECT
STUDIO GWG
LA 6230
WATER EFFICIENT LANDSCAPE WORKSHEET
This worksheet is filled out by the project applicant and it is a required element of the
Landscape Documentation Package.
Reference Evapotranspiration (ETo)=39.7 (annual ETo for Signal Hill/Long Beach per State Reference Table)
Hydrozone#
/Planting
Descriptiona
Plant
Factor
(PF)
Irrigation
Methodb
Irrigation
Efficiency
(IE)c
ETAF
(PF/IE)
Landscape
Area (sq. ft.)
ETAF x Area Estimated
Total Water
Use (ETWU)e
Regular Landscape Areas
Totals (A)20,501 (B)7,563.22
Special Landscape Areas
Totals (C)3,745 (D)2,059.75
ETWU Total
Maximum Allowed Water Allowance (MAWA)e
aHydrozone#/PlantingDescription bIrrigation Method cIrrigation Efficiency dETWU(Annual Gallons Required)=
E.g overhead spray 0.75 for spray head Eto x 0.62xETAFx Area
1) front lawn or drip 0.81 for drip where 0.62 is a conversion factor
2) low water use plantings that converts acre-inches per acre
3) medium water use planting per year to gallons per square
foot per year. eMAWA(Annual Gallons Allowed) = (Eto) (0.62) [ (ETAFx LA) + ((1-ETAF)x SLA)]
where 0.62 is conversion factor that converts acre-inches per acre per year to
gallons per square foot per year, LA is the total landscape area in square feet,
SLA is the total special landscape area in square feet, and ETAF is .55 for
residential areas and 0.45 for non-residential areas.
ETAF Calculations
Regular Landscape Area
Regular Landscape Area
A copy of this form may be obtained from Department of Water Resources website:
https://water.ca.gov/Programs/Water-Use-And-Efficiency/Urban-Water-Use-Efficiency/Model-
Water-Efficient-Landscape-Ordinance
Total ETAFx Area (B)7,563.22
Total Area (A)20,501.00
Average ETAF B ÷ A .37
Total ETAFx Area (B+D) 9,622.97
Total Area (A+C) 24,246.00
Sitewide ETAF (B+D) ÷ (A+C) .40
Average ETAF for Regular Landscape Areas
must be 0.55 or below for residential areas,
and 0.45 or below for non-residential areas.
#1 TURF
#2 POOLS
#3 SHRUBS
#4 GARDENS
& ORCHARDS
0.7
1.0
0.4
SPRAY
N/A
DRIP
0.75
1.00
0.81
0.93
1.00
0.32
5,614891
13,996
3,745
143,404
21,931
35,720
50,699
251,754
328,235
5,221.02
891.00
1,451.20
2,059.75
APPLICANT & PROJECT INFORMATION
Name: ________________________________________________________________________
Phone:________________________________________________________________________
Address:_______________________________________________________________________
Email:_________________________________________________________________________
Project
Site Address: ___________________________________________________________________
Project Type (new dwelling or rehab): _______________________________________________
_____ The current project does not include landscaping. I am aware that future landscape
installations may be required to comply with the City of Rolling Hills Water Efficient
Landscape Ordinance Chapter 13.18.
_____ This project does incorporate landscaping. (Please provide the information below
specific to the landscape area which will be completed as part of this project and specify
the compliance method to be used):
Total Landscape Area (sq. ft.): ________________ Turf Area (sq. ft.): ______________________
Non-Turf Plan Area (sq. ft.): ______________Special Landscape Area (sq. ft.): _______________
Water Type (potable, recycled, well):________________________________________________
Name of water purveyor (If not served by private well):_________________________________
Project Description
Signature
I certify the above information is correct and agree to comply with the requirements of Chapter
13.18 Water Efficient Landscape Ordinance.
_____________________________________________
Signature of property owner or authorized representative
__________________
Date
GREGORY W GEORGE, LANDSCAPE ARCHITECT
310 686 5202
318 AVENUE I, #154 REDONDO BEACH, CA 90277
STUDIOGWG@GMAIL.COM
18 EASTFIELD DRIVE
LANDSCAPE PROJECT
X
24,246 SQ FT 5,614 SQ FT
18,632 SQ FT 3,745 SQ FT
POTABLE WATER
CALIFORNIA WATER SERVICE
RENOVATION OF EXISTING LANDSCAPE AND ADDITIONAL
ORCHARD AND VEGETABLE GARDEN DEVELOPMENT, INCLUDING
GRADING, DRAINAGE, AND LANDSCAPE CONSTRUCTION,
FEATURING A CHICKEN COOP AND POTTING SHED.
MARCH 23, 2022
168
THESE DRAWINGS AND SPECIFICATIONS, AS AN INSTRUMENT OF SERVICE ARE THE PROPERTY OF GREGORY W GEORGE, LANDSCAPE ARCHITECT, AND SHALL NOT BE COPIED IN PART OR IN WHOLE WITHOUT WRITTEN PERMISSION GREGORY W GEORGE, LANDSCAPE ARCHITECT. WRITTEN DIMENSIONS TAKE PREFERENCE OVER SCALED DIMENSIONS AND SHALL BE VERIFIED ON THE JOB SITE AND ANY DISCREPANCY SHALL BE BROUGHT TO THE ATTENTION OF GREGORY W GEORGE, LANDSCAPE ARCHITECT, AND/OR THE ENGINEER OF RECORD PRIOR TO COMMENCEMENT OF WORK
for mail:
318 Avenue I, #154
Redondo Beach, California 90277
310.686.5202studioGWG@gmail.com
LA6230
RICHRESIDENCE18 EASTFIELDROLLING HILLS,CALIFORNIA 90274PUBLISH VERSION / file name:
Rich_Joe_Landscape Plan_04.pln
PRINT DATE 5/2/22
SHEET TITLE
Garden Accesssories
IMAGERY
LA-401.1
DESIGN DEVELOPMENT
PROGRESS PRINT
Studio GWG
LANDSCAPE ARCHITECTURE
ARCHITECTURE
PROJECT MANAGEMENT
PLANNING
/Users/studiogwg/Dropbox/#StudioGWG Projects/Rich, Joe/Rich_Joe_Landscape Plan_04.pln/Users/studiogwg/Dropbox/#StudioGWG Projects/Rich, Joe/Rich_Joe_Landscape Plan_04.pln
PUBLISH VERSION
CONSULTANTS
POTTING SHED - GREENHOUSE
CHICKEN COOP - HEN HOUSE
6'-0"18'-0"
10'-0"14'-0"
12'-0"
8'-0"
MAXIMUM HT.
169
RESOLUTION NO. 2005-18
A RESOLUTION OF THE PLANNING COMMISSION OF THE
CITY OF ROLLING HILLS GRANTING APPROVAL FOR A SITE
PLAN REVIEW FOR GRADING AND CONSTRUCTION OF A
STABLE AND CORRAL; GRANTING A CONDITIONAL USE
PERMIT TO CONVERT AN EXISTING STABLE INTO A
RECREATION ROOM; GRANTING A VARIANCE TO EXCEED
THE MAXIMUM PERMITTED DISTURBED AREA OF THE LOT
AND A SITE PLAN REVIEW FOR DEVELOPMENT ON A
PROPERTY THAT REQUIRES PLANNING COMMISSION
REVIEW DUE TO EXISTING STRUCTURAL DEVELOPMENT
RESTRICTION AT AN EXISTING SINGLE FAMILY RESIDENCE
IN ZONING CASE NO. 703, AT 18 EASTFIELD DRIVE, (LOT 69-
A-EF), (RICH).
THE PLANNING COMMISSION OF THE CITY OF ROLLING HILLS
DOES HEREBY FIND, RESOLVE AND ORDER AS FOLLOWS:
Section 1. An application has been filed by Mr. and Mrs. Joseph Rich,
with respect to real property located at 18 Eastfield Drive, (Lot 69-A-EF), Rolling
Hills, requesting a Site Plan Review for grading and construction of a 450 square
foot stable with 360 square foot covered porch and a corral, Conditional Use
Permit to convert an existing 320 square foot stable into a recreation room, a
Variance to exceed the maximum permitted disturbed area of the lot and a Site
Plan Review for the proposed development on a property that requires Planning
Commission review, due to existing structural development restriction approved
in 1996 and in 1998. An addition of 446 square feet to the existing basement and
modification to the entryway are also proposed.
Section 2. In 1996, the Planning Commission approved a Site Plan
Review request for a new single family residence and other improvements to
replace an existing residence on subject property. On July 21, 1998, the Planning
Commission approved a Conditional Use Permit to construct a cabana and
modification to the 1996 Site Plan Review approval for additional grading. Both,
the 1996 and 1998 Resolutions of Approval contain a condition that any further
development on the property is subject to Planning Commission review and
approval.
Section 3 The Planning Commission conducted duly noticed public
hearings to consider the request in Zoning Case No. 703 on April 19, 2005, May
17, 2005 and at a field trip on May 17, 2005. The applicants were notified of the
hearings in writing by first class mail. Evidence was heard and presented from
all persons interested in said proposal. The Planning Commission heard a report
from the City staff and reviewed, analyzed and studied the proposal. The
applicants and the applicants' representative were in attendance at the hearings.
06 1316073 170
Section 4. The City staff received a letter from a neighbor objecting to
the proposed location of the stable. The Planning Commission reviewed and
analyzed the letter and scheduled a visit to view the proposed project from the
objecting neighbor's property. Prior to the field trip, the neighbor submitted a
letter recanting her objection and requesting that the field trip to view the project
from her property be cancelled.
Section 5. The Planning Commission finds that the project qualifies as
a Class 3 Exemption (The State of CA Guidelines, Section 15303) and is therefore
categorically exempt from environmental review under the California
Environmental Quality Act.
Section b Section 17.46.030 requires a development plan to be
submitted for site plan review and approval before any development requiring a
grading permit or any building or structure may be constructed or any
expansion, addition, alteration or repair to existing buildings may be made
which involve changes to grading or an increase to the size of the building or
structure by at least 1,000 square feet and has the effect of increasing the size of
the building by more than twenty-five percent (25%) in any thirty-six (36) month
period. With respect to the Site Plan Review application for grading for the stable
and corral and the restriction placed in 1996 and 1998 on any future development
on subject property the Planning Commission makes the following findings of
fact:
A. The proposed development is compatible with the General Plan,
and surrounding uses because the proposed stable complies with the General
Plan requirement of low profile, low -density residential development with
sufficient open space between surrounding structures, and equestrian uses. The
project conforms to Zoning Code setbacks and the grading will be minimal.
B. The project substantially preserves the natural and undeveloped
state of the lot. The proposed stable will be constructed on an existing building
pad and minimal grading is required. The project is of sufficient distance from
nearby residences so that the stable will not impact the view or privacy of
surrounding neighbors, and will permit the owners to enjoy their property
without deleterious infringement on the rights of surrounding property owners.
C. The proposed development, as conditioned, is harmonious in scale
and mass with the site. Although the disturbed net lot area exceeds the
maximum permitted, the proposed project is consistent with the scale of the
neighborhood when compared to properties in the vicinity. The grading for the
stable and corral will increase the disturbed lot area by 8.5%, which is minimal.
D. The development plan incorporates existing vegetation to the
maximum extent feasible. The development plan substantially preserves the
natural and undeveloped state of the lot and the stable will not cause the lot to
look overdeveloped. Significant portions of the lot will be left undeveloped so as
to maintain open space.
06 1316073 171
E. The proposed development is sensitive and not detrimental to the
convenience and safety of circulation for pedestrians and vehicles because the
proposed project will not change the existing circulation pattern and will utilize
an existing driveway. No new stable access from Outrider Road or Eastifeld
Drive is proposed.
F. The proposed project is to construct a stable and corral area of
sufficient size that meets all standards for vehicular access thereto in
conformance with site plan review requirements.
G. The project is exempt from the requirements of the California
Environmental Quality Act.
Section 7. Sections 17.38.010 through 17.38.050 of the Rolling Hills
Municipal Code permit approval of a Variance from the standards and
requirements of the Zoning Ordinance when exceptional or extraordinary
circumstances applicable to the property and not applicable to other similar
properties in the same zone prevent the owner from making use of a parcel of
property to the same extent enjoyed by similar properties in the same vicinity. A
Variance to Section 17.16.070 (B) is required because it states that the lot
disturbance shall be limited to 40% of the net lot area. With respect to this
request for a Variance for lot disturbance of 48.4%, the Planning Commission
finds as follows:
A. There are exceptional and extraordinary circumstances and
conditions applicable to the property or to the intended use that do not apply
generally to the other property or class of use in the same zone. The Variance for
the total disturbance is necessary because the configuration, and topography of
the lot create a difficulty in meeting this Code requirement.
B. The Variance is necessary for the preservation and
enjoyment of a substantial property right possessed by other property in the
same vicinity and zone, but which is denied to the property in question. The
Variance is necessary because of the existing conditions of the lot. The existing
320 square foot stable is located in proximity to the cabana and swimming pool
and is not utilized for a stable. The proposed stable will be located away from the
living area" of the lot and will retain an equestrian flavor. The stable will only
minimally affect the disturbance of the lot. 328 cubic yards of grading is required
for this construction, which includes excavation for a basement. One of the goals
of the General Plan is to encourage construction of equestrian uses, which this
Variance would accommodate.
C. The granting of the Variance would not be materially
detrimental to the public welfare or injurious to the property or improvements in
such vicinity and zone in which the property is located. All development will
occur within required setbacks, and will be adequately screened to prevent
adverse visual impact to surrounding properties.
16 1316073
172
Section 8. Section 17.16.210(A)(2) of the Rolling Hills Municipal Code
permits approval of a recreation room under certain conditions, provided the
Planning Commission approves a Conditional Use Permit. The applicant is
requesting to convert the existing 320 square foot stable into a recreation room.
With respect to this request for a Conditional Use Permit, the Planning
Commission finds as follows:
A. The granting of a Conditional Use Permit for the recreation
room would be consistent with the purposes and objectives of the Zoning
Ordinance and General Plan and will be desirable for the public convenience and
welfare because the use is consistent with similar uses in the community, and the
area proposed for the recreation room would be located in an area on the
property where such use will not change the existing configuration of structures
on the lot.
B. The nature, condition, and development of adjacent uses,
buildings, and structures have been considered, and the conversion will not
adversely affect or be materially detrimental to these adjacent uses, buildings, or
structures because the proposed recreation room will be located in a cluster with
other structures and will promote pad integration. The proposed recreation room
is of sufficient distance from nearby residences so that it will not impact the view
or privacy of surrounding neighbors.
C. The project is harmonious in scale and mass with the site,
the natural terrain, and surrounding residences because the recreation room will
comply with the low profile residential development pattern of the community.
D. The proposed conditional use complies with all applicable
development standards of the zone district because the 320 square foot size of the
recreation room is less than the maximum permitted under the Municipal Code.
E. The proposed conditional use is consistent with the portions
of the Los Angeles County Hazardous Waste Management Plan relating to siting
and siting criteria for hazardous waste facilities because the project site is not
listed on the current State of California Hazardous Waste and Substances Sites
List.
1
F. The proposed conditional use observes the spirit and intent
of Title 17 of the Zoning Code because an adequate area is set -aside for the
construction of a stable structure, adjacent corral and access.
Section 9. Based upon the foregoing findings and the evidence in the
record, the Planning Commission hereby approves a Site Plan Review for
grading and construction of a 450 square foot stable, a Variance request to exceed
the maximum permitted disturbance of the lot and a Conditional Use Permit to
convert an existing 320 square foot stable into a recreation room, and a Site Plan
Review for the total proposed development due to the restriction placed on the
previously approved applications for subject property, in accordance with the
Q7361316
173
development plan dated March 28, 2005 and marked Exhibit A in Zoning Case
No. 703 subject to the following conditions:
A. The Site Plan, Variance and Conditional Use Permit approvals shall
expire within two years from the effective date of approval if work has not
commenced as defined in Sections 17.38.070, 17.42.070 and 17.46.080 of the
Zoning Ordinance, unless otherwise extended pursuant to the requirements of
these sections.
B. It is declared and made a condition of the approval, that if any
conditions thereof are violated, this approval shall be suspended and the
privileges granted thereunder shall lapse; provided that the City has given the
applicants written notice to cease such violation, the opportunity for a hearing
has been provided, and if requested, has been held, and thereafter the applicant
fails to correct the violation within a period of thirty (30) days from the date of
the City's determination.
C. All requirements of the Building and Construction Ordinance, the
Zoning Ordinance, and of the zone in which the subject property is located must
be complied with unless otherwise set forth in the permit, or shown otherwise on
an approved plan. This shall include, but not be limited to, the requirements of
the Outdoor Lighting Ordinance, Undergrounding of Utilities Ordinance, Roof
Covering Ordinance and others.
D. The lot shall be developed and maintained in substantial
conformance with the site plan on file marked Exhibit A and dated March 28,
2005, except as otherwise provided in these conditions.
E. Structural lot coverage shall not exceed 9,254 square feet or 14.8%
in conformance with lot coverage limitations.
F. Total lot coverage of structures and paved areas shall not exceed
20,352 square feet or 32.6% in conformance with lot coverage limitations.
G. The disturbed area of the lot shall not exceed 30,236 square feet or
48.4% in conformance with the Variance approval.
H. Building pad coverage on the stable pad shall not exceed 25.6%;
including the covered patio. Building pad coverage on the residential building
pad shall not exceed 31.5% including covered porches and 28.8% not including
covered porches.
I. Grading for the stable and excavation for the basement shall not
exceed 328 cubic yards of cut and 328 cubic yards of fill and shall be balanced on
site.
J. The stable and recreation room shall be screened from adjacent
properties. Landscaping shall be designed using mature trees and shrubs so as
not to obstruct views from neighboring properties, but to screen these structures
06 1316073 174
on the lot. If trees are to be incorporated into the landscaping scheme, at maturity
they shall be no higher than the ridge height of the stable and the recreation room
on the lot.
K. The stable and corral shall be located a minimum of twenty-five
feet from the rear property line and twenty feet from the side property line.
L. Landscaping shall include water efficient irrigation, to the
maximum extent feasible, that incorporates a low gallonage irrigation system,
utilizes automatic controllers, incorporates an irrigation design using
hydrozones," considers slope factors and climate conditions in design, and
utilizes means to reduce water waste resulting from runoff and overspray in
accordance with Section 17.27.020 (Water efficient landscaping requirements) of
the Rolling Hills Municipal Code.
M. No kitchen or other cooking facilities shall be permitted in the
recreation room. No sleeping quarters shall be permitted in the recreation room.
N. The stable shall be used exclusively for keeping permitted domestic
animals. Commercial uses are not permitted.
O. During construction, dust control measures shall be used to stabilize
the soil from wind erosion and reduce dust and objectionable odors generated by
construction activities in accordance with South Coast Air Quality Management
District, Los Angeles County and local ordinances and engineering practices.
P. During construction, conformance with the Air Quality Management
District requirements, stormwater pollution prevention practices, county and
local ordinances and engineering practices shall be required so that people or
property are not exposed to undue vehicle trips, noise, dust, objectionable odors,
landslides, mudflows, erosion, or land subsidence.
Q. During and after construction, all soil preparation, drainage, and
landscape sprinklers shall protect the building pad from erosion and direct
surface water in an approved manner.
R. During and after construction, all parking shall take place on the
project site and, if necessary, any overflow parking shall take place within nearby
roadway easements.
S. During construction, the property owners shall be required to schedule
and regulate construction and related traffic noise throughout the day between
the hours of 7 AM and 6 PM, Monday through Saturday only, when construction
and mechanical equipment noise is permitted, so as not to interfere with the
quiet residential environment of the City of Rolling Hills.
T. If any walls are to be incorporated into the design of this project,
they shall not be located in any setback nor shall they exceed 3-feet in height.
06 1316073
175
U. The drainage plan system shall be approved by the Planning
Department and the County Drainage Engineer and shall assure that any water
from any site irrigation systems and all drainage from the site shall be conveyed
in an approved manner and shall remain on the property and not cross over any
easements.
V. The property owners shall be required to conform to the Regional
Water Quality Control Board and County Health Department requirements for
the installation and maintenance of stormwater drainage facilities.
W. The property owners shall be required to conform to the Regional
Water Quality Control Board and County Public Works Department Best
Management Practices (BMP's) related to solid waste.
X. The project shall be reviewed and approved by the Rolling Hills
Community Association Architectural Review Committee prior to the issuance
of any permits.
Y. The working drawings submitted to the County Department of
Building and Safety for plan check review shall conform to the development plan
described in Condition D.
Z. Notwithstanding Sections 17.46.020 and 17.46.070 of the Rolling
Hills Municipal Code, any modifications to the property, which would
constitute additional structural development or grading, shall require the
filing of a new application for approval by the Planning Commission.
AA. The applicants shall execute an Affidavit of Acceptance of all
conditions of this Site Plan, Conditional Use Permit and Variance approvals,
pursuant to Sections 17.38.060, 17.42.060 and 17.46.065 of the Zoning Ordinance,
or the approval shall not be effective.
AB. All conditions of this Site Plan Review, Conditional Use Permit and
Variance approval, which apply, must be complied with prior to .the issuance of
a building permit from the County of Los Angeles.
PASSED, APPROVED AND ADOPTED THIS 14th DAY OF JUNE 2005.
ROG R SbMMER, CHAIRMAN
ATTEST:
T.
MARILYN L. KERN, DEPUTY CITY CLERK
06 1316073
176
t
STATE OF CALIFORNIA
COUNTY OF LOS ANGELES ) §§
CITY OF ROLLING HILLS)
I certify that the foregoing Resolution No. 2005-18 entitled:
A RESOLUTION OF THE PLANNING COMMISSION OF THE CITY OF
ROLLING HILLS GRANTING APPROVAL FOR A SITE PLAN REVIEW FOR
GRADING AND CONSTRUCTION OF A STABLE AND CORRAL; GRANTING
A CONDITIONAL USE PERMIT TO CONVERT AN EXISTING STABLE INTO
A RECREATION ROOM; GRANTING A VARIANCE TO EXCEED THE
MAXIMUM PERMITTED DISTURBED AREA OF THE LOT AND A SITE PLAN
REVIEW FOR DEVELOPMENT ON A PROPERTY THAT REQUIRES
PLANNING COMMISSION REVIEW DUE TO EXISTING STRUCTURAL
DEVELOPMENT RESTRICTION AT AN EXISTING SINGLE FAMILY
RESIDENCE IN ZONING CASE NO. 703, AT 18 EASTFIELD DRIVE, (LOT 69-
A-EF), (RICH).
was approved and adopted at an adjourned regular meeting of the Planning
Commission on June 14, 2005 by the following roll call vote:
AYES: Commissioner DeRoy, Hankins, Witte and Chairman Sommer.
NOES: None.
ABSENT: None.
ABSTAIN: None.
and in compliance with the laws of California was posted at the following:
Administrative Offices.
DEPUTY CITY CLERK
06 1316073
177
RESOLUTION NO. 98-14
A RESOLUTION OF THE PLANNING COMMISSION OF THE CITY
OF ROLLING HILLS GRANTING A CONDITIONAL USE PERMIT
FOR A CABANA AND APPROVING A REQUEST FOR
MODIFICATIONS TO AN APPROVED SITE PLAN REVIEW
APPLICATION TO PERMIT THE CONSTRUCTION OF A CABANA
THAT REQUIRES INCREASED GRADING AT A SINGLE FAMILY
RESIDENTIAL DEVELOPMENT IN ZONING CASE NO. 579.
THE PLANNING COMMISSION OF THE CITY OF ROLLING HILLS
DOES HEREBY FIND, RESOLVE AND ORDER AS FOLLOWS:
Section 1. Applications were duly filed by Mr. and Mrs. Russell Cole
Shoemaker with respect to real property located at 18 Eastfield Drive (Lot 69-A-EF),
Rolling Hills requesting a Conditional Use Permit to permit the construction of a
cabana and request for Site Plan Review modification to permit the construction of a
cabana that requires increased grading at a single family residential development.
Section 2. On December 17, 1996, the Planning Commission approved a
request for Site Plan Review application by Resolution No. 96-21 in Zoning Case No.
546 for the construction of a new single family residence, and other improvements
to replace an existing single family residence.
Section 3. The Planning Commission conducted a duly noticed public
hearing to consider the applications on May 19, 1998 and June 16, 1998, and at a field
trip visit on June 9, 1998.
Section 4. The Planning Commission finds that the project qualifies as a
Class 3 Exemption (State CEQA Guidelines, Section 15303(e) . and is therefore
categorically exempt from environmental review under the California
Environmental Quality Act.
Section 5. Section 17.16.210(A)(2) of the Rolling Hills Municipal Code
permits approval of a Cabana or detached recreation room with a Conditional Use
Permit under certain conditions. The applicant is requesting to construct a 220
square foot cabana. With respect to this request for a Conditional Use Permit, the
Planning Commission finds as follows:
A. The granting of a Conditional Use Permit for the cabana would be
consistent with the purposes and objectives of the Zoning Ordinance and General
Plan and will be desirable for the public convenience and welfare because the use is
consistent with similar uses in the community, and the area proposed ,for the cabana
would be located in an area on the property where such use will not change the
existing configuration of structures on the lot.
RESOLUTION NO. 98-14
PAGE 1
98 1701309
f b;:tA- 178
B. The nature, condition, and development of adjacent uses, buildings, and
structures have been considered, and the construction of cabana will not adversely
affect or be materially detrimental to these adjacent uses, buildings, or structures
because the proposed cabana structure will be 90 feet from the residential structure
and is a sufficient distance from nearby residences so that the cabana will not impact
the view or privacy of surrounding neighbors.
C. The project is harmonious in scale and mass with the site, the natural
terrain, and surrounding residences because the cabana will comply with the low
profile residential development pattern of the community and is located on a 1.74
acre parcel of property that is adequate in size, shape and topography to
accommodate such use.
D. The proposed conditional use complies with all applicable development
standards of the zone district because the 220 square foot size of the cabana is less
than the 800 square foot maximum permitted for similar accessory buildings and the
cabana does not encroach into any setback areas.
E. The proposed conditional use is consistent with the portions of the Los
Angeles County Hazardous Waste Management Plan relating to siting criteria for
hazardous waste facilities because the project site is not listed on the current State of
California Hazardous Waste and Substances Sites List.
F. The proposed conditional use observes the spirit and intent of Title 17 of
the Zoning Code because the cabana will be adjacent to the pool.
Section 6. Based upon the foregoing findings, the Planning Commission
hereby approves a Conditional Use Permit for the construction of a cabana in
accordance with the Development Plan attached hereto in Zoning Case No. 579
subject to the conditions contained in Section 9.
Section 7. Section 17.46.010 of the Rolling Hills Municipal Code requires a
development plan to be submitted for site plan review and approval before any
building or structure may be constructed or any expansion, addition, alteration or
repair to existing buildings may be made which involve changes to grading or an
increase to the size of the building or structure by at least 1,000 square feet and has
the effect of increasing the size of the building or structure by more than twenty-five
percent (25%) in any thirty-six month period. In addition, a condition of Resolution
No. 96-21 required that any modifications to the project which would constitute
additional structural development requires the filing of a new application for Site
Plan Review approval by the Planning Commission. The applicant is requesting to
modify the approved Site Plan by constructing a cabana that requires increased
grading. The applicant's latest proposal submitted on April 6, 1998, includes
additional grading of 85 cubic yards of cut soil and 85 cubic yards of fill soil for a total
of 565 cubic yards of cut soil and 565 cubic yards of fill soil. With respect to this
request, the Planning Commission makes the following findings of fact:
RESOLUTION NO. 98-14
PAGE 2
98 1701309 179
A. The development is compatible with the General Plan, the Zoning
Ordinance and surrounding uses because the proposed grading together with the
other improvements on the property complies with the General Plan requirement
of low profile, low density residential development with sufficient open space
between surrounding structures. The project as modified conforms to Zoning Code
setback and lot coverage requirements. The lot has* a net square foot area of 62,471
square feet. The residence (5,079 sq.ft.), attached garage (1,192 sq.ft.), swimming pool
624 sq. ft.), existing stable (320 sq.ft.), service yard (96 sq.ft.); and cabana (220 sq.ft.)
will have 7,531 square feet which constitutes 12.1% of the lot which is within the
maximum 20% structural lot coverage requirement. The total lot coverage
including paved areas and driveway will be 18,571 square feet which equals 29.7% of
the lot, which is within the 35% maximum overall lot coverage requirement. The
proposed project is on a relatively large lot with the proposed structures located
away from the road so as to reduce the visual impact of the development and is
similar and compatible with several neighboring developments. The building pad
is 26,786 square feet and structural coverage on the building pad is 28.1%.
B. The proposed development preserves, and integrates into the site
design, to the maximum extent feasible, existing natural topographic features of the
lot including surrounding native vegetation, mature trees, drainage courses, and
land forms (such as hillsides and knolls) because a minimum amount of grading is
proposed and will only be done to provide approved drainage that will flow away
from the proposed residence and existing neighboring residences.
C. The development plan follows natural contours of the site to
minimize grading and the natural drainage courses will continue to the canyons at
the east side (rear) of this lot.
D. The development plan incorporates existing large trees and native
vegetation to the maximum extent feasible. Specifically, the development plan
preserves several mature trees and shrubs.
E. The development plan substantially preserves the natural and
undeveloped state of the lot by minimizing building coverage because the new
structures will _not cause the structural and total lot._coverage to be exceeded. The
residential and total lot coverage will not exceed the Planning Commission's
established guideline. Further, the proposed project is designed to minimize
grading. Significant portions of the lot will be left undeveloped so as to maintain
scenic vistas across the northerly portions of the property.
F. The proposed development, as conditioned, is harmonious in scale
and mass with the site, the natural terrain and surrounding residences. As indicated
in Paragraph A, the lot coverage maximum will not be exceeded and the proposed
project is consistent with the scale of the neighborhood when compared to this
RESOLUTION NO. 98-14
PAGE 3
98 1701309
180
irregular -shaped lot. Grading shall be permitted only to restore the natural slope of
the property.
G. The proposed development is sensitive and not detrimental to the
convenience and safety of circulation for pedestrians and vehicles because the
proposed project will utilize the same driveway to Eastfield Drive for access.
H. The project conforms with the requirements of the California
Environmental Quality Act and is categorically exempt from environmental
review.
Section 8. Based upon the foregoing findings, the Planning Commission
hereby approves a modification to an approved Site Plan Review application to
allow the proposed increased grading on the site for a cabana. The modifications are
shown on the Development Plan and marked Exhibit A in Zoning Case No. 579.
These approved modifications are subject to the conditions contained in Section 9 of
this Resolution.
Section 9. The Conditional Use Permit for a cabana approved in Section 6
and the modification to permit the increased grading for the cabana from the
amount previously approved in the Site Plan Review application, that is approved
in Section 8, as indicated on the Development Plan attached hereto and
incorporated herein as Exhibit A in Zoning Case No. 579, are subject, to the following
list of conditions. These conditions include applicable conditions of approval
previously imposed on the Site Plan Review application by Resolution No. 96-21 on
December 17, 1996. To the extent these conditions duplicate prior conditions
imposed on this project, the conditions set forth herein shall be considered as
continuations of those prior requirements:
A. The Conditional Use Permit and Site Plan Review approvals shall
expire within one year from the effective date of approval as defined in Sections
17.42.070(A) and 17.46.080(A).
B. It is declared and made a condition of the Conditional Use Permit and
Site Plan Review approvals, that if any conditions thereof are violated, these
approvals shall be suspended and the privileges granted thereunder _shall lapse;.
provided that the applicant has been given written notice to cease such violation
and has failed to do so for a period of thirty (30) days.
C. All requirements of the Buildings and Construction Ordinance, the
Zoning Ordinance, and of the zone in which the subject property is located must be
complied with unless otherwise set forth in the Permit, or shown otherwise on an
approved plan.
RESOLUTION NO. 98-14
PAGE4
98 1701309
181
D. The lot shall be developed and maintained in substantial conformance
with the site plan on file marked, Exhibit A, except as otherwise provided in these
conditions.
E. The cabana shall not exceed 220 square feet.
F. No sleeping quarters or kitchen or other cooking facilities shall be
provided within the cabana or detached recreation room.
G. No vehicular access or paved parking area shall be developed within 50
feet of the cabana.
H. The basement door of the residence shall be solid (without windows)
and shall be subject to City staff approval.
I. Renting of the cabana is prohibited.
J. Any retaining walls incorporated into the project shall not exceed 5 feet
in height, averaging no more than 2-1/2 feet.
K. Residential building pad coverage shall not exceed 28.1%.
L. Maximum disturbed area shall not exceed 39.9% of the net lot area.
M. Grading shall not exceed 565 cubic yards of cut soil and 565 cubic yards
of fill soil.
N. Landscaping shall incorporate and preserve, to the maximum extent
feasible, the existing mature trees and shrubs and the natural landscape screening
surrounding the proposed building pad.
O. Two copies of a landscape plan must be submitted for review by the
Planning Department and include native drought -resistant vegetation that will not
disrupt the impact of the views of neighboring properties prior to the issuance of
any building or grading permit. The landscaping plan submitted must comply with
the purpose and intent of -the -Site Plan Review Ordinance, shall incorporate existing
mature trees and native vegetation, and shall utilize to the maximum extent
feasible, plants that are native to the area and/or consistent with the rural character
of the community.
A bond in the amount of the cost estimate of the implementation of the
landscaping plan plus 15% shall be required to be posted prior to issuance of a
grading and building permit and shall be retained with. the City for not less than two
years after landscape installation. The retained bond will be released by the City
Manager after the City Manager determines that the landscaping was installed
RESOLUTION NO. 98-14
PAGE 5
98 1701309 182
pursuant to the landscaping plan as approved, and that such landscaping is properly
established and in good condition.
P. Prior to the submittal of an applicable final grading plan to the County
of Los Angeles for plan check, a detailed grading and drainage plan with related
geology, soils and hydrology reports that conform to the development plan as
approved by the Planning Commission must be submitted to the Rolling Hills
Planning Department staff for their review. Cut and fill slopes must conform to the
City of Rolling Hills standard of 2 to 1 slope ratio.
Q. The project must be reviewed and approved by the Rolling Hills
Community Association Architectural Review Committee prior to the issuance of
any building or grading permit.
R. The applicants shall execute an Affidavit of Acceptance of all
conditions of this Conditional Use Permit and Site Plan Review, pursuant to
Section 17.42.060, or the approval shall not be effective.
S. Notwithstanding Section 17.46.070 of the Rolling Hills Municipal Code,
any modifications to the project which would constitute additional development
shall require the filing of a new application for Site Plan Review approval by the
Planning Commission.
T. All conditions of these Conditional Use Permit and Site Plan Review
approvals must be complied with prior to the issuance of a building or grading
permit from the County of Los Angeles.
PASSED, APPROVED AND ADOPTED ON THE 21ST D OF JU
ATTEST:
DEPUTY CITY CLERK
RESOLUTION NO. 98-14
PAGE 6
ALLAN ROBERTS, CHAIRMAN
98 1'701309
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197
Agenda Item No.: 9.B
Mtg. Date: 06/27/2022
TO:HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM:JOHN SIGNO, DIRECTOR OF PLANNING & COMMUNITY SERVICES
THRU:ELAINE JENG P.E., CITY MANAGER
SUBJECT:ZONING CASE NO. 22-20: REQUEST FOR APPROVAL OF A SITE
PLAN REVIEW FOR CONSTRUCTION OF A 1,583-SQUARE-FOOT
ADDITION AND REMODEL TO AN EXISTING RESIDENCE, MAXIMUM
FIVE-FOOT-HIGH RETAINING WALLS, GRADING, AND OTHER
IMPROVEMENTS; AND VARIANCES TO CONSTRUCT IN THE FRONT
YARD SETBACK AND FOR A FIVE-FOOT-HIGH RETAINING WALL TO
BE CONSTRUCTED IN THE SETBACK AREA FOR A PROPERTY
LOCATED AT 16 SOUTHFIELD DRIVE (LOT 33-SF), ROLLING HILLS,
CA (BURGOYNE)
DATE:June 27, 2022
BACKGROUND:
On May 17, 2022, the Planning Commission adopted Resolution No. 2022-06 approving
Zoning Case No. 22-20 for a Site Plan Review for construction of a 1,583-square-foot addition
and remodel to an existing residence, maximum five-foot-high retaining wall, pool/spa in
excess of 800 square feet, grading, and other improvements; and Variances to construct in the
front yard setback and for a five-foot-high retaining wall to be constructed in the front and side
setback area. The resolution was adopted unanimously, 4-0, with one commissioner absent.
Zoning, Location, and Lot Description
The property located at 16 Southfield Drive is zoned RAS-1 and has a net lot area of 50,938
square feet (1.17 acre). The lot is developed with a 1,717-square-foot single-family residence
built in 1954. The residence encroaches 24 feet into the 50-foot front yard setback, which is
considered legal nonconforming. There are three building pads: the main building pad includes
the existing residence and swimming pool; the second pad includes the proposed accessory
dwelling unit (ADU); and the third pad is a set aside area for a future stable and corral.
DISCUSSION:
Applicant Request
198
Applicant Request
The applicant is requesting the following:
Remodel existing 1,717-square-foot house
New addition of 1,583 square feet for an overall residence of 3,300 square feet
Remodel existing 390-square-foot garage and add 10 square feet for a total of 400
square feet
New 975-square-foot attached covered porches
New 850-square-foot accessory dwelling unit (ADU) with 200-square-foot attached
covered porches
New 290-square-foot entryway
New 800-square-foot pool with 130-square-foot trough, 48-square-foot pool equipment,
and 200-square-foot pond
New 200-square-foot spa with 42-square-foot trough
New 20-square-foot outdoor kitchen
Removal of 125-square-foot pool and raising elevation of remaining pool
New 102 square feet of driveway and repaving of existing for a total of 2,500 square feet
New 50-square-foot pool equipment
New service yard
New hardscape of 3,070 square feet and revised pool decking of 1,195 square feet
New maximum five-foot-high retaining walls for driveway and stairways (average wall
height will be less than 2.5 feet)
New drainage curbs and swales around ADU perimeter
Future 450-square-foot stable and 550-square-foot corral
Pad 1, which includes the residence, garage, and swimming pool, is 6,192 square feet and will
be increased to 6,870 square feet. The building pad coverage will be 82.42%.
Pad 2, which is proposed for an ADU, will be reduced from 3,770 square feet to 2,450 square
feet. The building pad coverage will be 39.39%.
Pad 3, which is the location for the stable and corral, will be reduced from 1,420 square feet to
1,280 square feet. Construction of a future 450-square-foot stable will bring the building pad
coverage to 35.16%.
Grading includes 1,355 cubic yards (CY) of cut and 1,355 CY of fill for a total of 2,710 CY. No
import or export is needed.
Landscaping includes 4,550 square feet of new drought tolerant planted area (low water use).
Existing undisturbed hillside landscape accounts for 28,949 square feet.
A set aside area for a future 450-square-foot stable and 550-square-foot corral are proposed
downslope near the rear of the property that will cover 1,000 square feet. The stable and
corral are not proposed at this time.
Site Plan Review
The applicant is requesting a Site Plan Review (SPR) to remodel an existing residence,
construct an addition, ADU, and make other site improvements.
Non-exempt grading
199
The applicant is requesting a total of 2,710 CY of grading. Grading will be done on the main
building pad, ADU pad, stable/corral set aside pad. Grading includes 850 CY of over-
excavation and 960 CY of recompaction.
Retaining Walls
A retaining wall is proposed in the eastern side yard setback adjacent to the residence, which
requires a variance. The maximum height of the retaining walls is five feet and the average
height is not to exceed two and one-half feet.
Variances
The applicant is requesting approval of a variance for a new five-foot-high retaining wall within
the eastern side yard setback.
Variance request to allow a new five-foot-high retaining wall within the side yard setback
Pursuant to RHMC Section 17.16.150(F-G), retaining walls are permitted in setback areas if
they do not exceed three feet in height, do not require grading, and are located along a
walkway; or if they do not exceed three feet in height and are necessary to improve drainage
or prevent slope erosion and are not in an easement, unless approved by the Association.
Such walls must be screened from the public right-of-ways, easements and adjacent
properties with appropriate landscaping.
The applicant is requesting the variance to allow for a retaining wall up to five feet in height to
allow for a wider access around the house. The retaining wall will be located in the side
setback approximately 11 feet from the property line, and extends from the front roadway
easement to the side of the residence where it becomes a curb and swale. The portion in the
front yard setback is five feet high near the residence but tapers down to six inches near the
front roadway easement.
Variance request for encroachment into the front yard setback
The existing residence was built in 1954 and encroaches 24 feet into the 50-foot front yard
setback, which is considered legal nonconforming. However, any new addition must meet the
required 50-foot front yard setback. A variance is requested to add a covered porch and
portions of the addition into the front yard setback. The improvements will not further encroach
into the existing front setback line, which is 26 feet from the roadway easement.
MUNICIPAL CODE COMPLIANCE
Lot Coverage
The proposed structural coverage on the lot will be 7,552 square feet, or 14.8% of the lot,
which is less than the lot coverage limitation of 20% maximum. The proposed total coverage
including structures and flatwork will be 14,317 square feet or 28.1% of the lot area, which is
less than the lot coverage limitation of 35% maximum.
Area of Disturbance
The project site has been previously disturbed due to development of the existing residence.
200
Implementation of the proposed project will bring the total disturbance to 17,435 square feet,
or 34.2% of the net lot area.
Access to Future Stable
A stable and corral is not proposed to be constructed, however, a set aside area of 1,000
square feet is included on the rear portion of the property located downslope from the main
pad and ADU pad.
Environmental Review
The proposed project has been determined to not have a significant effect on the environment
and is categorically exempt from the provisions of CEQA pursuant to Section 15303 (New
Construction or Conversion of Small Structures) of the CEQA Guidelines, which exempts
additions, accessory dwelling units, and accessory structures.
Public Participation
On May 5, 2022, staff received a phone call from a neighbor on inquiring about the
landscaping fronting Southfield Drive in the roadway easement. The neighbor asked if the
landscape foliage, which has thickened over the years, will be removed to provide for parking
along the roadway. Staff informed the neighbor that some landscaping will be removed due to
the widening of the driveway per Fire Department requirements.
Since the landscaping is in the roadway easement, staff contacted the Rolling Hills Community
Association (RHCA) and was informed that they do not currently require existing vegetation in
the easement to be removed. However, if landscaping were removed, it is their policy to
prohibit re-planting.
At the Planning Commission’s discretion, a condition of approval could be included to remove
part or all of the landscaping along the front. It should be noted that the landscaping helps
screen the residence and provides privacy. However, new landscaping is prohibited from
growing into a hedge.
CRITERIA FOR SITE PLAN REVIEW
17.46.050 - Required Site Plan Review findings.
1. The Commission shall be required to make findings in acting to approve, conditionally
approve, or deny a site plan review application.
2. No project which requires site plan review approval shall be approved by the
Commission, or by the City Council on appeal, unless the following findings can be
made:
3. The project complies with and is consistent with the goals and policies of the general
plan and all requirements of the zoning ordinance;
4. The project substantially preserves the natural and undeveloped state of the lot by
minimizing building coverage. Lot coverage requirements are regarded as maximums,
and the actual amount of lot coverage permitted depends upon the existing buildable
area of the lot;
5. The project is harmonious in scale and mass with the site, the natural terrain and
surrounding residences;
201
6. The project preserves and integrates into the site design, to the greatest extent possible,
existing topographic features of the site, including surrounding native vegetation, mature
trees, drainage courses and land forms (such as hillsides and knolls);
7. Grading has been designed to follow natural contours of the site and to minimize the
amount of grading required to create the building area;
8. Grading will not modify existing drainage channels nor redirect drainage flow, unless
such flow is redirected into an existing drainage course;
9. The project preserves surrounding native vegetation and mature trees and supplements
these elements with drought-tolerant landscaping which is compatible with and
enhances the rural character of the community, and landscaping provides a buffer or
transition area between private and public areas;
10. The project is sensitive and not detrimental to the convenient and safe movement of
pedestrians and vehicles; and
11. The project conforms to the requirements of the California Environmental Quality Act.
12. If all of the above findings cannot be made with regard to the proposed project, or cannot
be made even with changes to the project through project conditions imposed by City
staff and/or the Planning Commission, the site plan review application shall be denied.
CRITERIA FOR VARIANCES
17.38.050 Required Variance findings .
In granting a variance, the Commission (and Council on appeal) must make the following
findings:
1. That there are exceptional or extraordinary circumstances or conditions applicable to the
property that do not apply generally to other properties in the same vicinity and zone;
2. That such variance is necessary for the preservation and enjoyment of substantial
property rights possessed by other properties in the same vicinity and zone but which is
denied the property in question;
3. That the granting of such variance will not be materially detrimental to the public welfare
or injurious to properties or improvements in the vicinity;
4. That in granting the variance, the spirit and intent of this title will be observed;
5. That the variance does not grant special privilege to the applicant;
6. That the variance is consistent with the portions of the County of Los Angeles Hazardous
Waste Management Plan relating to siting and siting criteria for hazardous waste
facilities; and
7. That the variance request is consistent with the general plan of the City of Rolling Hills.
FISCAL IMPACT:
None.
RECOMMENDATION:
Receive and file.
ATTACHMENTS:
Vicinity Map - 16 Southfield Dr.pdf
16 Southfield Vicinity Map.pdf
Development Table (ZC 22-20).pdf
16 Southfield Drive_Combined Plan Set_2022.05.11(reduced).pdf
202
2022-06_PC_Resolution_16Southfield_ZC 22-20_E.pdf
203
City of Rolling Hills 2 PORTUGUESE BEND ROAD ROLLING HILLS, CA 90274
TITLE
VICINITY MAP
CASE NO.
Zoning Case No. 22-20
Site Plan Review, Variance
OWNER Burgoyne
ADDRESS 16 Southfield Drive, Rolling Hills 90274 SITE
204
Bolton Engineering Corp.
205
*Allowable deductions; excluded from Total Structure Area/Total Structural Coverage
Development Table Zoning Case No. 22-20
(16 SOUTHFIELD DRIVE)
Site Plan Review and Variance PAD 1 PAD 2 PAD 3
TOTAL
RAS-1 Zone Setbacks
Front: 50 ft. from front easement line
Side: 20 ft. from side property line
Rear: 50 ft. from rear easement line
Single family
residence, garage,
pool, equipment,
entryways (SF)
Accessory
Dwelling Unit
(SF)
Future Stable
(SF)
Pad/Net Lot Area
Existing:
6,192
Proposed:
678
Total:
6,870
Existing:
3,770
Proposed:
-1,320
Total:
2,450
Existing:
1,420
Proposed:
-140
Total:
1,280
50,938
Residence 3,300 3,300
Garage 400 400
Swimming Pool/Spa 892 892
Pool Equipment 50 50
Accessory Dwelling Unit 850 850
Stable (min. 450 SF) 450 450
Entryway, Breezeway 290 290
*Attached Covered Porches 605 115 1,175
*Outdoor Kitchen, Fire Pit 20 20
Service Yard 125 125
Total Structure Area 7,552
Structural Coverage (20% maximum) 14.8%
Grading (no import/export) 1,070 CY cut
1,080 CY fill
(+10 CY)
215 CY cut
205 CY fill
(-10 CY)
70 CY cut
70 CY fill
2,710 CY
(balanced
on site)
Total Flatwork 6,765
Total Structural and Flatwork 14,317
Total Lot Coverage (35% maximum) 28.1%
Building Pad Coverage
(Policy: 30% maximum)
82.42% 39.39% 35.16%
Disturbed Area (40% maximum; up to
60% with slopes less than 3:1)
17,435
34.2%
206
1976432101112141315161758LEGENDABBREVIATIONS Bolton Engineering Corp.
Civil Engineering and Surveying
25834 Narbonne Avenue Suite 210
Lomita, Ca. 90717
Ph: 310-325-5580 Fax: 310-325-5581
PRELIMINARY: FOR PLANNING PURPOSES
C0.0BURGOYNE RESIDENCEPROPOSED ADDITION AND REMODEL16 SOUTHFIELD DRIVEROLLING HILLS, CA 9027420204020LEGENDABBREVIATIONS1234567891011121314151617SHEET INDEX207
16163216Bolton Engineering Corp.
Civil Engineering and Surveying
25834 Narbonne Avenue Suite 210
Lomita, Ca. 90717
Ph: 310-325-5580 Fax: 310-325-5581
PRELIMINARY: FOR PLANNING PURPOSES
C0.1208
LEGENDABBREVIATIONS 10102010Bolton Engineering Corp.
Civil Engineering and Surveying
25834 Narbonne Avenue Suite 210
Lomita, Ca. 90717
Ph: 310-325-5580 Fax: 310-325-5581
PRELIMINARY: FOR PLANNING PURPOSES
C1.0209
LEGENDABBREVIATIONS 55105Bolton Engineering Corp.
Civil Engineering and Surveying
25834 Narbonne Avenue Suite 210
Lomita, Ca. 90717
Ph: 310-325-5580 Fax: 310-325-5581
PRELIMINARY: FOR PLANNING PURPOSES
C1.1210
LEGENDABBREVIATIONS 10102010Bolton Engineering Corp.
Civil Engineering and Surveying
25834 Narbonne Avenue Suite 210
Lomita, Ca. 90717
Ph: 310-325-5580 Fax: 310-325-5581
PRELIMINARY: FOR PLANNING PURPOSES
C1.2211
SECTIONS LEGENDBolton Engineering Corp.
Civil Engineering and Surveying
25834 Narbonne Avenue Suite 210
Lomita, Ca. 90717
Ph: 310-325-5580 Fax: 310-325-5581
PRELIMINARY: FOR PLANNING PURPOSES
C2.0212
LEGENDPAD EXHIBIT LEGEND20204020Bolton Engineering Corp.
Civil Engineering and Surveying
25834 Narbonne Avenue Suite 210
Lomita, Ca. 90717
Ph: 310-325-5580 Fax: 310-325-5581
PRELIMINARY: FOR PLANNING PURPOSES
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Agenda Item No.: 11.A
Mtg. Date: 06/27/2022
TO:HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM:ALAN PALERMO, PROJECT MANAGER
THRU:ELAINE JENG P.E., CITY MANAGER
SUBJECT:CONSIDER AND APPROVE AMENDING SEWER STUDY TO PHASE
THE CONSTRUCTION OF THE 8" SEWER MAIN PROJECT
DATE:June 27, 2022
BACKGROUND:
At the May 13, 2019 City Council Meeting, City Council considered and approved a
Professional Services Agreement with Willdan Engineering for the Phase II Sanitary Sewer
Improvement Feasibility Study. This report was submitted to the City of Rolling Hills, Rolling
Hills Estate, and City of Torrance for review and comments. Concurrently, this report and Will
Serve Letter requests (2 letters) were submitted to Sanitation Districts of Los Angeles County
for downstream treatment of wastewater. The first Will Serve Letter request was for
connecting the City Hall and Tennis Court Site. The second Will Serve Letter request was for
connecting existing 235 single family homes in the City of Rolling Hills.
After all agencies reviewed and provided comments, Willdan Engineering updated the study
and submitted the Final Report in December 2019. All agencies approved the study with final
approval from Los Angeles County Department of Public Works (LACDPW) on May 6, 2020.
The City released a RFP and engaged the services of NV5 in 2020 to provide engineering
design for the 8" sewer main along Portuguese Bend Road/Rolling Hills Road. Since the
commencement of the design work, NV5 has met the 65% design, 90% design, and the 100%
design milestones. This proposed sewer main crosses several jurisdictions and approval from
each jurisdiction is necessary before the project is deemed complete. The additional
jurisdictions reviewing the plans are Rolling Hills Estates and City of Torrance.
During the review process for the construction documents, the City of Torrance has made
several requests requiring additional design services in order to approve the plans. The
additional design services are necessary to obtain approval from the City of Torrance and
proceed to the construction phase of this project. A proposal to amend NV5's professional
services agreement was presented to City Council April 25, 2022 at which time City Council
directed staff to look at bifurcating the project into phases and identify options to do so. Phase
1 would include the new 8-inch downstream sewer improvements in Rolling Hill and Rolling
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Hills Estates needed to connect Rolling Hills City Hall, RHCA Building, Main Gatehouse, and
Tennis Courts to the existing public sewer system in Rolling Hills Estates. Phase 2 would
involve the downstream sewer improvements in the City of Torrance (upsizing existing sewer)
needed to connect City of Rolling Hills residents to the public sewer system.
DISCUSSION:
Staff/Consultants reached out to agencies involved (Rolling Hills Estates, City of Torrance,
LACDPW) and confirmed the sewer improvement project could be constructed in phases as
described. Rolling Hills Estates and City of Torrance requested the Sanitary Sewer
Improvement Feasibility Study be updated/amended to include analysis confirming the
existing sewer in Rolling Hills Estates and City of Torrance can accommodate the wastewater
flows from Rolling Hills City Hall, RHCA Building, Main Gatehouse, and Tennis Courts.
LACDPW did not require additional analysis.
At the City's request, Willdan provided a proposal to amend the Sanitary Sewer Improvement
Feasibility Study with a supplement with the required analysis confirming the proposed Phase
1 sewer improvements would be sufficient to accept the wastewater flows from Rolling Hills
City Hall, RHCA Building, Main Gatehouse, and Tennis Courts.
FISCAL IMPACT:
Willdan provided a fee proposal to prepare a Supplement to the Sanitary Sewer Improvement
Feasibility Study in the amount of $9,010. The fee includes updating the model, preparing
Sewer Area Supplemental Study, submitting to the agencies involved, and finalizing study for
approval upon receiving comments.There is no funding available in the adopted FY 2021-
2022 budget for the design fee. If the City Council should move forward with an amended
agreement with Willdan to complete the Supplemental Study to obtain all agency approvals,
General Fund Reserves will be used to pay for the engineering design fees.
RECOMMENDATION:
Approve additional service to prepare and complete a Supplemental Study to the Sanitary
Sewer Improvement Feasibility Study requested by Rolling Hills Estates and the City of
Torrance to bifurcate the Rolling Hills Sewer Improvement Project into two phases and direct
staff to prepare an amendment to the service agreement with Willdan in the amount of $9,010.
ATTACHMENTS:
P22-158_23401 RH_Phase II_ Sewer Area Study Supplement.pdf
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May 5, 2022 Via e-mail: ejeng@cityofrh.net
Ms. Elaine Jeng, PE, City Manager
City of Rolling Hills
No. 2 Portuguese Bend Road
Rolling Hills, CA 90274
Subject: Sewer Area Study Supplement
Dear Ms. Jeng:
The City of Rolling Hills selected Willdan Engineering in 2018 to prepare a “Sewer
Feasibility Study Including City Hall and Tennis Court Site” (Phase 1). The study
conducted concept level research and engineering feasibility evaluation regarding the
potential of connecting the City Hall, POA building, and the tennis court site, and upstream
properties to existing downstream sanitary sewer systems. The report was presented to
the City Council on October 8, 2018. The City subsequently selected Willdan in July 2019
to further the design to the preliminary engineering level (Phase 2). The scope of work
of the Phase 2 project included:
Analyzing parcels in the City upstream of the City Hall location that can feasibly
drain to the proposed sanitary sewer extension;
Estimating the amount of wastewater to be generated by the project area;
Analyzing the capacity of the existing downstream sewer system with the
estimated wastewater from the project area;
Preparation of a Sewer Area Study that was submitted to, and received approval
from, the City of Torrance, the City of Rolling Hills Estates, LACDPW and the
County Sanitation District of Los Angeles County;
Preparation of preliminary engineering plans for the extension of the sanitary
sewer to the City Hall, POA Building and tennis court site.
The Phase 2 project determined that pipe size upgrades in the downstream segments in
the City of Torrance are required to ensure the sewer pipes do not exceed Desi gn
Capacity (pipe half full).
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City of Rolling Hills
May 5, 2022
Attn: Elaine Jeng, PE, City Manager
The City now desires to study the impact to the downstream sewers from the sewer flows
from the City Hall and the Tennis Court Site only, i.e., not including sewer flow from the
upstream properties. The sewer will likely not be extended to the upstream properties for
several years and the City would like to not construct the pipe size upgrades at this time
if they are not needed. The City has contacted the Cities of Rolling Hills Estates and
Torrance and they are acceptable to this concept if the Sewer Area Study is
supplemented to verify that the downstream sewer pipes are within Design Capacity
without the sewer flows from the upstream properties. This proposal presents Willdan’s
scope of work, fee and schedule to prepare the Sewer Area Study Supplement.
SCOPE OF WORK
1. Project Management:
The success of any project is dependent upon communication between the client
and project manager. This communication ensures that the project performs
within the agreed upon scope of work, schedule, and budget. Willdan will provide
the City with a bi-weekly Project Status Memorandum which will be delivered via
email.
Products Developed: Bi-Weekly Project Status Memorandum
Deliverable to Client: Bi-Weekly Project Status Memorandum
2. Review Approved Sewer Area Study:
Willdan will review the Sewer Area Study which was approved by all affected
agencies to determine the pertinent documents, figures, and calculations which
will require revision.
Products Developed: Project status documents and working notes
Deliverable to Client: None
3. Revise the Sewer Model:
Willdan will update the approved sewer model Excel file to reflect the following:
Delete sewer flows from properties upstream of City Hall / Tennis Court Site;
Revise pipe slopes to reflect the current design plans provided by the City; and
Evaluate the results of the model
Products Developed: Updated Sewer Model
Deliverable to Client: None
4. Prepare a Sewer Area Study Supplement:
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City of Rolling Hills
May 5, 2022
Attn: Elaine Jeng, PE, City Manager
Willdan will prepare a textual document which will document the scope and
findings of the Supplement. Figures and exhibits which were included in the
approved Sewer Area Study will be annotated to reflect the scope and findings of
Phase 1. Willdan will prepare a Sewer Area Study Supplement, sealed and
signed by a California registered Professional Engineer and submit to the City,
Rolling Hills Estates, and Torrance. As Phase 1 will not have any impact on
LACDPW facilities, we have emailed them to confirm that a formal submittal to
them is not required. As of the writing of this proposal, we have not heard back
from LACDPW, but we are including a submittal fee of $2000 in our fee to be
conservative. The fee for the LACDPW review of the original Sewer Area Study
was $2000 and is based on review effo rt. The review effort for the Supplement
should be less and therefore the $2000 should be conservative. The Cities of
Torrance and Rolling Hills Estates require no fee for review of the Supplement.
Products Developed: Sewer Area Study Supplement
Deliverable to Agencies: Draft Sewer Area Study Supplement (2 Hard Copies
each to Rolling Hills, Torrance and Rolling Hills Estates. If LACDPW review is
required, it is through its electronic permitting service)
5. Revise Sewer Area Study Supplement
Although not anticipated, it is possible that the agencies may have comments after
reviewing the Sewer Area Study Supplement. If comments are received, Willdan
will revise the documents as required and resubmit the Sewer Area Study, sealed
and signed by a California registered Professional Engineer.
Products Developed: Revised Sewer Area Study Supplement
Deliverable to Client: Revised Sewer Area Study Supplement (2 Hard
Copies each to Rolling Hills, Torrance and Rolling Hills Estates. If LACDPW
review is required, it is through its electronic permitting service)
FEE
We propose to provide the above engineering services for a fixed fee of $9,010.
Please indicate the City’s approval and authorization to proceed by either printing out and
signing two originals and returning one hard copy original to our office, or by scanning
one signed original and returning it by e-mail.
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City of Rolling Hills
May 5, 2022
Attn: Elaine Jeng, PE, City Manager
SCHEDULE
We estimate the Sewer Area Study Supplement will be completed within four weeks,
which excludes agency review time, from receipt of the signed proposal and written
Notice-to-Proceed. The proposed Schedule is as follows:
Task Weeks Weeks from NTP
1. Project Management Ongoing Ongoing
2. Review Approved Sewer Area Study 1 1
3. Revise Sewer Model 1 2
4. Prepare Sewer Area Study Supplement 1 3
5. Revise Sewer Area Study Supplement 1 4
Thank you for the opportunity to be of service to the City of Rolling Hills. We recognize
the importance of this preliminary engineering assessment to the City and are committed
to accomplishing it timely and successfully. Should you have any questions regarding this
proposal, please contact Mr. Chris Stone, P.E. at (702) 289-4247 or Ms. Vanessa Muñoz
PE, TE, PTOE at (562) 368-4848.
Respectfully submitted, Approval and Authorization to Proceed By:
WILLDAN ENGINEERING CITY OF ROLLING HILLS
Vanessa Muñoz, PE, TE, PTOE
President/Director of Engineering
Date:
910005/WW.00.60/P22-158_23401
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Agenda Item No.: 11.B
Mtg. Date: 06/27/2022
TO:HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM:CHRISTIAN HORVATH, CITY CLERK / EXECUTIVE ASSISTANT TO
CITY MANAGER
THRU:ELAINE JENG P.E., CITY MANAGER
SUBJECT:APPROVE CONTRACT RENEWAL WITH GRANICUS FOR
SUBSCRIPTION TO AGENDA MANAGEMENT, MINUTES, AND
UPGRADED LIVECAST HARDWARE/SOFTWARE PROGRAMS;
AUTHORIZE THE CITY ATTORNEY TO FINALIZE THE AGREEMENT
AND THE CITY MANGER TO SIGN
DATE:June 27, 2022
BACKGROUND:
In 2019, staff initiated an effort to streamline the agenda publishing process. Through a survey
of surrounding cities, staff found that most cities employed an agenda management system.
An agenda management system creates efficiencies in agenda preparation and workflow as
well as preserving staff reports, attachments and packets for online archival and retrieval by
the public. The system includes a live cast element which records audio and video of all
meetings, allowing for greater transparency and public participation.
The City Council subsequently approved and entered into a 3 year agreement with Granicus.
That agreement is now expiring and requires renewal. In anticipation, the City Clerk's office
has been working with the Granicus teams specific to contract renewal. Currently, the existing
three year old streaming hardware is now out-of-date and requires upgrading.
The Clerk's office has also been exploring additional Granicus software subscription solutions
as well as potentially migrating to Granicus website solutions in order to further improve
customer service and create efficiencies in many other aspects of the city's daily workflow
provided to residents or professionals. Some of these areas include communications and
engagement, digital services, records requests, records management and integrated website
redevelopment. While these additional options are not being proposed as part of the draft FY
2022/23 ongoing core budget, the City Council could approve additional one-time funding for
staff to continue exploration and return with more detailed information at a future meeting.
DISCUSSION:
Staff recommends renewal of the Granicus subscription services currently in use as well as
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upgrading to the GovMeetings Live Cast (ClearCaster) encoding software/hardware. The one-
time and ongoing cost proposal at a negotiated annual flat rate can be found as Attachment A.
Within the proposal's New Subscription Fees table, Granicus has included, at the clerks
request, a line item for adding eComment capabilities. This would allow public participation
from outside of Council Chambers during the window beginning with Agenda posting until the
adjournment of a meeting. Residents would have the ability to provide feedback on any item or
non agenda item from outside the Council Chambers. The word count can be capped to not
exceed three minutes of time to read. At the council's direction, the clerk can read the
comments during any item's public participation. Comments should also technically be
accessible via the city website employing the Granicus links.
Due to budgetary constraints, staff is not recommending implementation of the eComment
module at this time, but wanted to make the City Council aware of a feature that is being used
more frequently, especially since the onset of the pandemic.
FISCAL IMPACT:
There is available funding in the FY 2021/22 budget for the upgrade purchase of the encoder
including set-up, configuration and training (one-time cost). The draft budget for FY 2022/23
includes funding for the ongoing agenda management annual subscription costs. Staff was
able to negotiate a flat annual subscription cost for the next 36 months at $8,142.87 per year.
Beginning the fourth year, the subscription cost increases by 3% and every year thereafter
unless staff is able to renegotiate terms at a future date.
RECOMMENDATION:
Approve as presented and/or provide direction regarding additive services.
ATTACHMENTS:
CA_AGR_220606_AttachmentA_Peak_GovMtgLiveCast_3yr_Renewal_Proposal_F.pdf
CA_AGR_220623_Granicus_2022-25.pdf
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408 Saint Peter Street, Suite 600 THIS IS NOT AN INVOICE Order Form
Saint Paul, MN 55102 Prepared for
United States Rolling Hills, CA
Order #: Q-203133
Prepared: 06/06/2022
Page 1 of 11
Granicus Proposal for Rolling Hills, CA
ORDER DETAILS
Prepared By:Olive Nofzinger
Phone:
Email:olivia.nofzinger@granicus.com
Order #:Q-203133
Prepared On:06/06/2022
Expires On:06/09/2022
Currency:USD
Payment Terms:Net 30 (Payments for subscriptions are due at the beginning of the period of
performance.)
Period of Performance: 06/10/2022 - 06/09/2023
ORDER TERMS
Current Billing Term
End Date:06/09/2022
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Order Form
Rolling Hills, CA
Order #: Q-203133
Prepared: 06/06/2022
Page 2 of 11
PRICING SUMMARY
The pricing and terms within this Proposal are specific to the products and volumes contained within this
Proposal.
Terminating Subscriptions
Solution Quantity/Unit Prior Annual Fee
Government Transparency Suite 0 Each $2,568.00
Open Platform Suite 0 Each $0.00
Granicus Encoding Appliance Software (GT)0 Each $1,200.00
SUBTOTAL:$3,768.00
Upon the signing of this Agreement, annual fees for the terminating subscription(s) shall cease. Any pre-paid
fees for the terminating subscription(s) after the signing of this Agreement will be prorated from the signing of
this Agreement to the end of the Client's then-current billing term, credited, and such credit applied to the
annual fees for new subscriptions.
Client will continue to have access to and use the terminating solution until the new subscription(s) is/are
deployed.
Upon the deployment of Client's new solution as determined at Granicus' sole discretion, Granicus shall remove
access to the Client's terminating subscription(s).
One-Time Fees
Solution Billing
Frequency Quantity/Unit One-Time Fee
GovMeetings Live Cast SetUp and
Config Up Front 1 Each $0.00
Encoding Appliance HDW - WOWZA
ClearCaster Upon Delivery 1 Each $2,950.00
Granicus Video - Online Training Upon Delivery 2 Hours $450.00
eComment - Online Group Training Upon Delivery 2 Hours $0.00
eComment - Setup and Configuration Up Front 1 Each $0.00
Granicus ClearCaster Setup and
Configuration Up Front 1 Each $875.00
US Shipping Charge C - Large Item Upon Delivery 1 Each $125.00
Open Platform - Setup and
Configuration Up Front 1 Hours $0.00
SUBTOTAL:$4,400.00
Staff recommends use of available funding in the FY 2021/22 budget to cover the below one-time costs
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Order Form
Rolling Hills, CA
Order #: Q-203133
Prepared: 06/06/2022
Page 3 of 11
New Subscription Fees
Solution Billing
Frequency Quantity/Unit Annual Fee
GovMeetings Live Cast Annual 1 Each $3,068.06
eComment Annual 1 Each $1,200.00
Open Platform Suite Annual 1 Each $0.00
Granicus ClearCaster Software Annual 1 Each $1,674.81
SUBTOTAL:$5,942.87
Renewing Subscription Fees
Solution Billing
Frequency Quantity/Unit Annual Fee
Meeting Efficiency Suite Annual 1 Each $0.00
Peak Agenda Management Annual 1 Each $3,400.00
SUBTOTAL:$3,400.00
Staff does not recommend
implementation at this time due
to budgetary constraints
$9,342.87
-$1,200.00
$8,142.87
Subtotal
remove eComment
Total
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Order Form
Rolling Hills, CA
Order #: Q-203133
Prepared: 06/06/2022
Page 4 of 11
FUTURE YEAR PRICING
Period of PerformanceSolution(s)06/10/2023 - 06/09/2024 06/10/2024 - 06/09/2025
Meeting Efficiency Suite $0.00 $0.00
Peak Agenda Management $3,400.00 $3,400.00
GovMeetings Live Cast $3,068.06 $3,068.06
eComment $1,200.00 $1,200.00
Open Platform Suite $0.00 $0.00
Granicus ClearCaster Software $1,674.81 $1,674.81
SUBTOTAL:$9,342.87 $9,342.87 $8,142.87 $8,142.87
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Order Form
Rolling Hills, CA
Order #: Q-203133
Prepared: 06/06/2022
Page 5 of 11
PRODUCT DESCRIPTIONS
Solution Description
Meeting Efficiency Suite Meeting Efficiency is a hybrid Software-as-a-Service (SaaS) and Hardware-
as-a-Service (HaaS) solution that enables government organizations to
simplify the in-meeting management and post-meeting minutes creation
processes of the clerk’s office. By leveraging this solution, the client will be
able to streamline meeting data capture and minutes production,
reducing staff efforts and decreasing time to get minutes published. During
a meeting, use LiveManager to record roll calls, motions, votes, notes, and
speakers, all indexed with video. Use the index points to quickly edit
minutes, templates to format in Microsoft Word, and publish online with the
click of a button. Meeting Efficiency includes:
·Unlimited user accounts
·Unlimited meeting bodies
·Unlimited storage of minutes documents
·Access to the LiveManager software application for recording
information during meetings
·Access to the Word Add-in software component for minutes
formatting in MS Word if desired
·Up to one (1) MS Word minutes template (additional templates can
be purchased if needed)
Peak Agenda Management Peak Agenda Management is a Software-as-a-Service (SaaS) solution that
enables government organizations to simplify the agenda management
and minutes recording process of the clerk’s office. Peak Agenda
Management allows clerks to streamline the way they compile and
produce agendas and record minutes for public meetings and includes:
·Unlimited user accounts
·Unlimited meeting bodies and meeting types
·Access to up to one (1) Peak Agenda Management site
GovMeetings Live Cast govMeetings LiveCast provides the ability to manage public meetings
from anywhere, on almost any device using cloud based software and a
Granicus ClearCaster encoder. It will stream public meetings in HD, allow
users to live index items, record and publish minutes, and provide archive
videos for on-demand viewing.
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Order Form
Rolling Hills, CA
Order #: Q-203133
Prepared: 06/06/2022
Page 6 of 11
Solution Description
eComment eComment reduces staff time by providing the ability to effortlessly collect
and manage citizen input on agenda items. Citizens are allowed to either
submit comments in regards to items or sign up to speak before a
scheduled meeting.
Encoding Appliance HDW -
WOWZA ClearCaster
WOWZA ClearCaster encoder is the hardware appliance used convert the
video feed for video streaming on the web. It also records the video and
provides the MP4 file for archive playback.
Granicus Video - Online Training Granicus Video - Online Training
Open Platform Suite Open Platform is access to MediaManager, upload of archives, ability to
post agendas/documents, and index of archives. These are able to be
published and accessible through a searchable viewpage.
eComment - Online Group
Training
eComment - Online Group Training is for Group training of eComment,
which allows clients to have up to six (6) users participate in online Group
sessions with a Granicus trainer and other client users, to learn how to use
the system.
US Shipping Charge C - Large
Item
US shipping of a large item
Granicus ClearCaster Software Granicus ClearCaster Software will convert the video feed for video
streaming on the web which will also record video and provides the MP4
file for archive playback.
Only used with the ClearCaster encoder hardware and LiveCast solution.
Open Platform - Setup and
Configuration
Setup and configuration for Open Platform
THIRD PARTY DISCLAIMER
ClearCaster and LiveCast Services: Client and Granicus agree that a third party will provide services under this
Agreement. Client expressly understands that the third party is an independent contractor and not an agent
or employee of Granicus. Granicus is not liable for acts performed by such an independent third party.
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Order Form
Rolling Hills, CA
Order #: Q-203133
Prepared: 06/06/2022
Page 7 of 11
TERMS & CONDITIONS
·Link to Terms: https://granicus.com/pdfs/Master_Subscription_Agreement.pdf
·Upon the effective date, this Agreement shall supersede and replace any previous agreement between the
parties for the Terminating and/or Existing Subscriptions listed herein. All such prior agreements between the
parties are hereby void and of no force and effect.
·ClearCaster Terms & Conditions attached to this quote are incorporated herein by reference.
·This quote is exclusive of applicable state, local, and federal taxes, which, if any, will be included in the invoice. It
is the responsibility of Rolling Hills, CA to provide applicable exemption certificate(s).
·Any lapse in payment may result in suspension of service and will require the payment of a setup fee to reinstate
the subscription.
·Notwithstanding anything to the contrary, Granicus reserves the right to adjust pricing at any renewal in which
the volume has changed from the prior term without regard to the prior term's per-unit pricing.
·Granicus will provide a three (3) year warranty with respect to required hardware. Within the three (3) year
warranty period, Granicus shall repair or replace any required hardware provided directly from Granicus that fails
to function properly due to normal wear and tear, defective workmanship, or defective materials.
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Order Form
Rolling Hills, CA
Order #: Q-203133
Prepared: 06/06/2022
Page 8 of 11
BILLING INFORMATION
Billing Contact:Purchase Order
Required?
[ ] - No
[ ] - Yes
Billing Address:PO Number:
If PO required
Billing Email:Billing Phone:
If submitting a Purchase Order, please include the following language:
The pricing, terms, and conditions of quote Q-203133 dated 06/06/2022 are incorporated into this Purchase
Order by reference and shall take precedence over any terms and conditions included in this Purchase Order.
AGREEMENT AND ACCEPTANCE
By signing this document, the undersigned certifies they have authority to enter the agreement. The
undersigned also understands the services and terms.
Rolling Hills, CA
Signature:
\s1\
Name:
\n1\
Title:
\t1\
Date:
\d1\
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Order Form
Rolling Hills, CA
Order #: Q-203133
Prepared: 06/06/2022
Page 9 of 11
ClearCaster Terms & Conditions
The ClearCaster products are subject to the following terms:
Permitted Use. Granicus hereby grants during each Order Term or as otherwise specified in the Order,
and Customer hereby accepts, solely for its internal use, a worldwide, revocable, non- exclusive, non-
transferrable right to use the ClearCaster products to the extent allowed in the relevant Order
(collectively the “Permitted Use”). The Permitted Use shall also include the right, subject to the
conditions and restrictions set forth herein, to use the ClearCaster products up to the levels limited in the
applicable Order.
Data Sources. Data uploaded into ClearCaster products must be brought in from Customer sources
(interactions with end users and opt-in contact lists). Customer cannot upload purchased contact
information into the ClearCaster products without Granicus’ written permission and professional
services support for list cleansing.
Passwords. Passwords are not transferable to any third party. Customer is responsible for keeping all
passwords secure and all use of the the ClearCaster products accessed through Customer’s passwords.
Content. Customer can only use the ClearCaster products to share content that is created by and
owned by Customer and/or content for related organizations provided that it is in support of other
organizations but not as a primary communication vehicle for other organizations that do not have a
Granicus subscription. Any content deemed inappropriate for a public audience or in support of
programs or topics that are unrelated to Customer, can be removed or limited by Granicus.
Disclaimers. Any text, data, graphics, or any other material displayed or published on Customer’s
website must be free from violation of or infringement of copyright, trademark,service mark, patent,
trade secret, statutory, common law or proprietary or intellectual property rights of others. Granicus is
not responsible for content migrated by Client or any third party.
Advertising. The ClearCaster products shall not be used to promote products or services available for
sale through Customer or any third party unless approved in writing, in advance, by Granicus. Granicus
reserves the right to request and review the details of any agreement betweenCustomer and a third
party that compensates Customer for the right to have information included in Content distributed or
made available through the ClearCaster products prior to approving the presence of Advertising within
the ClearCaster products.
Restrictions. Customer shall not:
Misuse any Granicus resources or the ClearCaster products or cause any disruption, including but
not limited to, the display of pornography or linking to pornographic material, advertisements,
solicitations, or mass mailings toindividuals who have not agreed to be contacted;
Use any process, program, or tool for gaining unauthorized access to the systems, networks, or
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Order Form
Rolling Hills, CA
Order #: Q-203133
Prepared: 06/06/2022
Page 10 of 11
accounts of other parties, including but not limited to, other Granicus customers;
Customer must not use the Granicus products, services or the ClearCaster products in a manner
in which system or network resources are unreasonably denied to other Granicus clients;
Customer must not use the services or ClearCaster products as a door or signpost to another
server.
Access or use any portion of the ClearCaster products, except as expressly allowed by this Order;
Copy, distribute, sublicense, or otherwise share, software provided on the ClearCaster products;
Disassemble, decompile, or otherwise reverse engineer all or any portion of the ClearCaster
products; or add or remove software on the ClearCaster products without Granicus consent;
Use the ClearCaster products for any unlawful purposes;
Export or allow access to the ClearCaster products in violation of U.S. laws orregulations;
Except as expressly permitted in this Order, subcontract, disclose, rent, or lease the ClearCaster
products, or any portion thereof, for third party use; or
Modify, adapt, or use the ClearCaster products to develop any software application intended
for resale which uses the ClearCaster products in whole or in part.
Customer Feedback. Customer assigns to Granicus any suggestion, enhancement, request,
recommendation, correction or other feedback provided by Customer relating to the use of the
ClearCaster products. Granicus may use such submissions as it deems appropriate in its sole discretion.
Reservation of Rights. Subject to the limited rights expressly granted hereunder, Granicus and/or its
licensors reserve all right, title and interest in the ClearCaster products, the documentation and resulting
product including all related intellectual property rights. Further, no implied licenses are granted to
Customer. The Granicus name, the Granicus logo, and the product names associated with the services are
trademarks of Granicus or its suppliers, and no right or license is granted to use them.
License to Content; Access. Customer hereby grants Granicus and its vendors a limited right and license
to view, access, use, modify, adapt, reproduce, transmit, distribute, display, and disclose Content for the
sole purpose of providing the ClearCaster products.Customer agrees that Granicus and its vendors may
remotely access the ClearCaster products for the sole purpose of providing Granicus products and
services, and the ClearCaster products.
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Order Form
Rolling Hills, CA
Order #: Q-203133
Prepared: 06/06/2022
Page 11 of 11
Warranties and Disclaimers. The ClearCaster products are provided “AS IS” and as available. EACH PARTY
HEREBY DISCLAIMS ANY AND ALL OTHER WARRANTIES OF ANY NATURE WHATSOEVER WHETHER ORAL
AND WRITTEN, EXPRESS OR IMPLIED, INCLUDING, WITHOUT LIMITATION, THE IMPLIED WARRANTIES OF
MERCHANTABILITY, TITLE, NON-INFRINGEMENT, AND FITNESS FOR A PARTICULAR PURPOSE. NEITHER
GRANICUS NOR ITS SUPPLIERS WARRANT THAT THE CLEARCASTER PRODUCTS WILL MEET CUSTOMER’S
REQUIREMENTS NOR THAT THE OPERATION THEREOF WILL BE UNINTERRUPTED OR ERROR FREE.
Notwithstanding the foregoing and subject to payment of all applicable fees, Granicus will provide a three
(3) year warranty with respect to required hardware. Within the three (3) year warranty period, Granicus
shall repair or replace any required hardware provided directly from Granicus that fails to function
properly due to normal wear and tear, defective workmanship, or defective materials.
EXCLUSION OF CONSEQUENTIAL AND RELATED DAMAGES. UNDER NO CIRCUMSTANCES SHALL
GRANICUS NOR ITS SUPPLIERS BE LIABLE FOR ANY SPECIAL, INDIRECT, PUNITIVE, INCIDENTAL, OR
CONSEQUENTIAL DAMAGES, WHETHER AN ACTION IS IN CONTRACT OR TORT AND REGARDLESS OF THE
THEORY OF LIABILITY, EVEN IF A PARTY HAS BEEN ADVISED OF THE POSSIBILITY OF SUCH DAMAGES.
FURTHER, GRANICUS NOR ITS SUPPLIER SHALL BE LIABLE FOR: (A) ERROR OR INTERRUPTION OF USE OR
FOR LOSS OR INACCURACY OR CORRUPTION OF CUSTOMER DATA; (B) COST OF PROCUREMENT OF
SUBSTITUTE GOODS, SERVICES, TECHNOLOGY, OR HARDWARE; (C) LOSS OF BUSINESS; (D) DAMAGES
ARISING OUT OF ACCESS TO OR INABILITY TO ACCESS THE SERVICES, SOFTWARE, CONTENT, HARDWARE,
CLEARCASTER PRODUCTS, OR RELATED TECHNICAL SUPPORT; OR (E) FOR ANY MATTER BEYOND
GRANICUS’ REASONABLE CONTROL, EVEN IF A PARTY HAS BEEN ADVISED OF THE POSSIBILITY OF SUCH
DAMAGES.
LIMITATION OF LIABILITY. IN NO INSTANCE SHALL EITHER PARTY’S LIABILITY TO THE OTHER PARTY FOR
DIRECT DAMAGES RESULTING EXCLUSIVELY FROM THE CLEARCASTER PRODUCTS (WHETHER IN
CONTRACT OR TORT OR OTHERWISE) EXCEED THE FEES PAID BY CUSTOMER FOR GRANICUS PRODUCTS
AND SERVICES DURING THE SIX (6) MONTHS IMMEDIATELY PRECEDING THE DATE THE DAMAGED PARTY
NOTIFIES THE OTHER PARTY IN WRITING OF THE CLAIM FOR DIRECT DAMAGES. NEITHER PARTY MAY
INSTITUTE AN ACTION IN ANY FORM ARISING OUT OF NOR IN CONNECTION WITH THE CLEARCASTER
PRODUCTS MORE THAN TWO (2) YEARS AFTER THE CAUSE OF ACTION HAS ARISEN.
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Agreement No. _________
CONTRACT FOR PROFESSIONAL SERVICES
BETWEEN THE CITY OF ROLLING HILLS AND GRANICUS, LLC
This AGREEMENT is entered into this 27th day of June, 2022, by and between the
CITY OF ROLLING HILLS, a general law city a municipal corporation (“CITY”) and
GRANICUS, LLC, a Minnesota limited liability company d/b/a Granicus (“CONSULTANT”).
R E C I T A L S
A. CITY desires to hire CONSULTANT to provide it with products and services
related to meeting management and post-meeting minutes creation processes.
B. CITY does not have the personnel able and available to perform the services
required under this Agreement and therefore, CITY desires to contract for
consulting services to accomplish this work.
C. CONSULTANT warrants to CITY that it has the qualifications, experience, and
facilities to perform properly and timely the services under this Agreement.
D. CITY desires to contract with CONSULTANT to perform the services as
described in Exhibit A of this Agreement.
NOW, THEREFORE, based on the foregoing recitals, the CITY and the Consultant
agree as follows:
1. CONSIDERATION AND COMPENSATION
A. The Parties acknowledge and agree that by entering into this Agreement, the
prior contract for professional services dated June 11, 2019 between the Parties
shall automatically terminate without any fees due and payable by the CITY for
the one year renewal term under such June 11, 2019 contract.
B. As partial consideration, CONSULTANT agrees to perform the work listed in
the GRANICUS PROPOSAL FOR ROLLING HILLS, CA, attached as
EXHIBIT A to and made part of this Agreement, except that, to the extent that
any provision in Exhibit A conflicts with this Agreement, the provisions of this
Agree ment govern.
C. As additional consideration, CONSULTANT and CITY agree to abide by the
terms and conditions contained in this Agreement.
D. As additional consideration, CITY agrees to pay CONSULTANT a one-time fee
of $4,400.00 and an annual subscription fee of $8,142.87 each year during the
initial 36 month term for “Granicus Products and Services” unless ot herwise
specified by written amendment to this Agreement. “Granicus Products and
Services” means the products and services made available to CITY pursuant to
this Agreement, which include Granicus products and services accessible for
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use by CITY on a subscription basis (“Software-as-a-Service” or “SaaS”),
Granicus professional services, content from any professional services or other
required equipment components or other required hardware, as specified in
Exhibit A. The annual subscription fee shall not automatically increase from the
previous term’s fees by any percentage each year for the initial 36 month term
of the Agreement. CONSULTANT reserves the right to suspend any Granicus
Products and Services should there be a lapse in payment. A lapse will require
the payment of a setup fee to reinstate the subscription. All fees are exclusive of
applicable state, local, and federal taxes, which, if any, will be included in the
invoice. It is CITY’s responsibility to provide applicable exemption
certificate(s).
E. CONSULTANT shall provide complete help desk support for administrators
and customers of the Granicus Products and Services. Regular support shall be
available from 8:00 a.m. to 10:00 p.m. EST, Monday through Friday, via email
(support@granicus.com) or toll-free telephone (800-314-0147). Emergency
support is available 24/7 and is included in the regular support.
F. CONSULTANT will provide a three (3) year warranty with respect to required
hardware. Within the three (3) year warranty period, CONSULTANT shall
repair or replace any required hardware provided directly from CONSULTANT
that fails to function property due to normal wear and tear, defective
workmanship, or defective materials.
G. CONSULTANT shall make best efforts to submit to CITY its invoice for
annual services itemizing the fees and costs for the June 10, 2022 to June 9,
2023 period, June 10, 2023 to June 9, 2024 period, and June 10, 2024 to June 9,
2025 period before the beginning of the annual term.
H. CITY shall pay CONSULTANT all uncontested amounts set forth in
CONSULTANT’s invoice within 30 days after it is received. CITY shall
provide CONSULTANT with detailed written notice of any amount(s) CITY
reasonably disputes within thirty (30) days of the date of invoice for said
amount(s) at issue. CONSULTANT will not exercise its rights to suspend any
Granicus Products and Services if CITY has, in good faith, disputed an invoice
and is diligently trying to resolve the dispute.
I. After the initial thirty-six (36) month term of this Agreement, the Granicus
Product and Services fees shall automatically increase from the previous term’s
fees by three (3) percent per year upon the yearly anniversary of this
Agreement. This includes the first annual term after the initial thirty-six (36)
month term. It shall not be required for CONSULTANT to provide notice of
such increase prior to the automatic renewal of this Agreement. CITY and
CONSULTANT agree that a Purchase Order will not be required for issuing
such invoice.
2. SCOPE OF SERVICES. Except as herein otherwise expressly specified to be furnished
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by CITY, CONSULTANT will, in a professional manner, furnish all of the labor, technical,
administrative, professional and other personnel, all supplies and materials, equipment, printing,
vehicles, transportation, office space, and facilities necessary or proper to perform and complete
the work and provide the professional services required of CONSULTANT by this Agreement.
3. FAMILIARITY WITH WORK. By executing this Agreement, CONSULTANT
represents that CONSULTANT has (a) thoroughly investigated and considered the scope of
services to be performed; (b) carefully considered how the services should be performed; and (c)
understands the facilities, difficulties, and restrictions attending performance of the services
under this Agreement.
4. KEY PERSONNEL. CONSULTANT’s key person assigned to be in charge on all
matters relating to this Agreement is Emery Henschel. CONSULTANT shall not assign another
person to be in charge of this Agreement without the prior written authorization of the City.
5. TERM OF AGREEMENT. The term of this Agreement shall commence on June 10,
2022 and shall continue in full force and effect until June 9, 2025. Unless a Party has given
written notice to the other Party at least ninety (90) days prior to the end of the then-current term,
the Granicus Products and Services will automatically renew at the end of each term for an
extension term of one (1) year.
6. CHANGES. CITY may order changes in the services within the general scope of this
Agreement, consisting of additions, deletions, or other revisions, and the contract sum and the
contract time will be adjusted accordingly. All such changes must be authorized in writing,
executed by CONSULTANT and CITY. The cost or credit to CITY resulting from changes in
the services will be determined in accordance with written agreement between the parties.
7. USE OF GRANICUS PRODUCTS AND SERVICES AND PROPRIETARY RIGHTS.
A. Granicus Products and Services. The Granicus Products and Services are
purchased by CITY as a subscription during the terms specified in Exhibit A.
B. Permitted Use. Subject to the terms and conditions of this Agreement,
CONSULTANT hereby grants during each term specified in Exhibit A, and CITY
hereby accepts, solely for its internal use, a worldwide, revocable, non-exclusive,
non-transferrable right to use the Granicus Products and Services to the extent
allowed in the relevant term specified in Exhibit A (collectively the “Permitted
Use”). The Permitted Use shall also include the right, subject to the conditions
and restrictions set forth herein, to use the Granicus Products and Services up to
the levels limited in the applicable term specified in Exhibit A.
i. Data Sources. Data uploaded into Granicus Products and Services must be
brought in from CITY sources (interactions with end users and opt-in
contact lists). CITY cannot upload contact information purchased from a
third party into Granicus Products and Services without CONSULTANT’
written permission and professional services support for list cleansing.
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ii. Passwords. Passwords are not transferable to any third party. CITY is
responsible for keeping all passwords secure and all use of the Granicus
Products and Services accessed through CITY’s passwords.
iii. Content. CITY can only use Granicus Products and Services to share
content that is created by and owned by CITY and/or content for related
organizations provided that it is in support of other organizations but not
as a primary communication vehicle for other organizations that do not
have a CONSULTANT subscription. Any content deemed inappropriate
for a public audience or in support of programs or topics that are
unrelated to CITY, can be removed or limited by CONSULTANT.
1. Disclaimers. Any text, data, graphics, or any other material
displayed or published on CITY’s website must be free from
violation of or infringement of copyright, trademark, service
mark, patent, trade secret, statutory, common law or proprietary or
intellectual property rights of others. CONSULTANT is not
responsible for content migrated by Client or any third party.
iv. Advertising. Granicus Products and Services shall not be used to solely
promote products or services available for sale through CITY or any third
party unless approved in writing, in advance, by CONSULTANT.
CONSULTANT reserves the right to request and review the details of any
agreement between CITY and a third party that compensates CITY for the
right to have information included in Content distributed or made
available through Granicus Products and Services prior to approving the
presence of Advertising within Granicus Products and Services.
C. Restrictions. CITY shall not:
i. Misuse any CONSULTANT resources or cause any disruption, including
but not limited to, the display of pornography or linking to pornographic
material, advertisements, solicitations, or mass mailings to individuals
who have not agreed to be contacted;
ii. Use any process, program, or tool for gaining unauthorized access to the
systems, networks, or accounts of other parties, including but not limited
to, other CONSULTANT customers;
iii. CITY must not use the Granicus Products and Services in a manner that
would cause disruption of service based on unreasonable strain on
CONSULTANT’S system or network resources;
iv. CITY must not use the Services as a door or signpost to another server;
v. Access or use any portion of Granicus Products and Services, except as
expressly allowed by this Agreement;
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vi. Disassemble, decompile, or otherwise reverse engineer all or any portion
of the Granicus Products and Services;
vii. Use the Granicus Products and Services for any unlawful purposes;
viii. Export or allow access to the Granicus Products and Services in violation
of U.S. laws or regulations;
ix. Except as expressly permitted in this Agreement, subcontract, disclose,
rent, or lease the Granicus Products and Services, or any portion thereof,
for third party use; or
x. Modify, ad apt, or use the Granicus Products and Services to develop any
software application intended for resale which uses the Granicus Products
and Services in whole or in part.
D. CITY Feedback. CITY assigns to CONSULTANT any suggestion, enhancement,
request, recommendation, correction or other feedback provided by CITY relating
to the use of the Granicus Products and Services. CONSULTANT may use such
submissions as it deems appropriate in its sole discretion.
E. Reservation of Rights. Subject to the limited rights expressly granted hereunder,
CONSULTANT and/or its licensors reserve all right, title and interest in the
Granicus Products and Services, the documentation and resulting product
including all related intellectual property rights. Further, no implied licenses are
granted to CITY. The Granicus name, the Granicus logo, and the product names
associated with the services are trademarks of Granicus or its suppliers, and no
right or license is granted to use them.
8. REPRESENTATIONS, WARRANTIES, AND DISCLAIMERS.
A. Representations. Each Party represents that it has validly entered into this
Agreement and has the legal power to do so.
B. Warranties. CONSULTANT warrants that it takes all precautions that are
standard in the industry to increase the likelihood of a successful performance for
the Granicus Products and Services; however, the Granicus Products and Services
are provided “AS IS” and as available.
C. Disclaimers. EXCEPT AS PROVIDED IN SECTIONS 8.B. ABOVE, EACH
PARTY HEREBY DISCLAIMS ANY AND ALL OTHER WARRANTIES OF
ANY NATURE WHATSOEVER WHETHER ORAL AND WRITTEN,
EXPRESS OR IMPLIED, INCLUDING, WITHOUT LIMITATION, THE
IMPLIED WARRANTIES OF MERCHANTABILITY, TITLE, NON-
INFRINGEMENT, AND FITNESS FOR A PARTICULAR PURPOSE.
CONSULTANT DOES NOT WARRANT THAT GRANICUS PRODUCTS
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AND SERVICES WILL MEET CITY’S REQUIREMENTS OR THAT THE
OPERATION THEREOF WILL BE UNINTERRUPTED OR ERROR FREE.
9. CONFIDENTIAL INFORMATION.
A. Confidential Information. It is expected that one Party (Disclosing Party) may
disclose to the other Party (Receiving Party) certain information which may be
considered confidential and/or trade secret information (“Confidential
Information”). Confidential Information shall include: (i) Granicus’ Products and
Services, (ii) non-public information if it is clearly and conspicuously marked as
“confidential” or with a similar designation at the time of disclosure; and (iii)
non-public information of the Disclosing Party if it is identified as confidential
and/or proprietary before, during, or promptly after presentation or
communication.
Each Receiving Party agrees to receive and hold any Confidential Information in
strict confidence. Without limiting the scope of the foregoing, each Receiving
Party also agrees: (a) to protect and safeguard the Confidential Information
against unauthorized use, publication or disclosure; (b) not to reveal, report,
publish, disclose, transfer, copy or otherwise use any Confidential Information
except as specifically authorized by the Disclosing Party; (c) not to use any
Confidential Information for any purpose other than as stated above; (d) to restrict
access to Confidential Information to those of its advisors, officers, directors,
employees, agents, consultants, contractors and lobbyists who have a need to
know, who have been advised of the confidential nature thereof, and who are
under express written obligations of confidentiality or under obligations of
confidentiality imposed by law or rule; and (e) to exercise at least the same
standard of care and security to protect the confidentiality of the Confidential
Information received by it as it protects its own confidential information.
If a Receiving Party is requested or required in a judicial, administrative, or
governmental proceeding to disclose any Confidential Information, it will notify
the Disclosing Party as promptly as practicable so that the Disclosing Party may
seek an appropriate protective order or waiver for that instance.
B. Exceptions. Confidential Information shall not include information which: (i) is
or becomes public knowledge through no fault of the Receiving Party; (ii) was in
the Receiving Party’s possession before receipt from the Disclosing Party; (iii) is
rightfully received by the Receiving Party from a third party without any duty of
confidentiality; (iv) is disclosed by the Disclosing Party without any duty of
confidentiality on the third party; (v) is independently developed by the Receiving
Party without use or reference to the Disclosing Party’s Confidential Information;
or (vi) is disclosed with the prior written approval of the Disclosing Party.
C. Storage and Sending. In the event that Granicus Products and Services will be
used to store and/or send Confidential Information, CONSULTANT must be
notified in writing, in advance of the storage or sending. Should CITY provide
such notice, CITY must ensure that Confidential Information or sensitive
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information is stored behind a secure interface and that Granicus Products and
Services be used only to notify people of updates to the information that can be
accessed after authentication against a secure interface managed by CITY. CITY
is ultimately accountable for the security and privacy of data held by
CONSULTANT on its behalf.
D. Return of Confidential Information. Each Receiving Party shall return or destroy
the Confidential Information immediately upon written request by the Disclosing
Party; provided, however, that each Receiving Party may retain one copy of the
Confidential Information in order to comply with applicable laws and the terms of
this Agreement. CITY understands and agrees that it may not always be possible
to completely remove or delete all personal data from CONSULTANT’ databases
without some residual data because of backups and for other reasons.
10. TAXPAYER IDENTIFICATION NUMBER. CONSULTANT will provide CITY with a
Taxpayer Identification Number.
11. PERMITS AND LICENSES. CONTRACTOR will obtain and maintain during the term
of this Agreement all necessary permits, licenses, and certificates that may be required in
connection with the performance of services under this Agreement.
12. TERMINATION.
A. Except as otherwise provided, CITY and CONSULTANT may terminate this
Agreement at any time with or without cause upon at least ninety (90) days’
notice. Notice of termination shall be in writing.
B. In the event of such termination, the CONTRACTOR shall cease services as of
the date of termination, and all finished or unfinished documents, data, drawings,
maps, and other materials prepared by CONSULTANT shall, at CITY’s option,
become CITY’s property, and CONSULTANT will receive just and equitable
compensation for any work satisfactorily completed up to the effective date of
notice of termination.
C. Should the Agreement be terminated pursuant to this Section, CITY may procure
on its own terms services similar to those terminated.
13. INDEMNIFICATION.
A. Each party (Indemnitor) shall indemnify, defend with counsel approved by the
other party (Indemnitee), and hold harmless Indemnitee, its officers, officials,
employees and volunteers from and against all liability, loss, damage, expense,
and cost (including without limitation reasonable attorneys’ fees, expert fees and
all other costs and fees of litigation) of every nature arising out of or in
connection with performance of work hereunder or its failure to comply with any
of its obligations contained in this AGREEMENT, regardless of Indemnitee’s
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passive negligence, but excepting such loss or damage which is caused by the sole
active negligence or willful misconduct of the Indemnitee. Should Indemnitee in
its sole discretion find Indemnitor’s legal counsel unacceptable, then Indemnitor
shall reimburse the Indemnitee its costs of defense, including without limitation
reasonable attorneys’ fees, expert fees and all other costs and fees of litigation.
The Indemnitor shall promptly pay any final judgment rendered against the
Indemnitee (and its officers, officials, employees and volunteers) covered by this
indemnity obligation. It is expressly understood and agreed that the foregoing
provisions are intended to be as broad and inclusive as is permitted by the law of
the State of California and will survive termination of this Agreement.
B. The requirements as to the types and limits of insurance coverage to be
maintained by CONSULTANT as required by Section 19, and any approval of
said insurance by CITY, are not intended to and will not in any manner limit or
qualify the liabilities and obligations otherwise assumed by CONSULTANT
pursuant to this Agreement, including, without limitation, to the provisions
concerning indemnification.
14. LIMITATION OF LIABILITY.
A. EXCLUSION OF CONSEQUENTIAL AND RELATED DAMAGES. UNDER
NO CIRCUMSTANCES SHALL EITHER PARTY BE LIABLE FOR ANY SPECIAL,
INDIRECT, PUNITIVE, INCIDENTAL, OR CONSEQUENTIAL DAMAGES,
WHETHER AN ACTION IS IN CONTRACT OR TORT AND REGARDLESS OF
THE THEORY OF LIABILITY, EVEN IF A PARTY HAS BEEN ADVISED OF THE
POSSIBILITY OF SUCH DAMAGES. FURTHER, CONSULTANT SHALL NOT BE
LIABLE FOR: (A) ERROR OR INTERRUPTION OF USE OR FOR LOSS OR
INACCURACY OR CORRUPTION OF CITY DATA; (B) COST OF PROCUREMENT
OF SUBSTITUTE GOODS, SERVICES OR TECHNOLOGY; (C) LOSS OF
BUSINESS; (D) DAMAGES ARISING OUT OF ACCESS TO OR INABILITY TO
ACCESS THE SERVICES, SOFTWARE, CONTENT, OR RELATED TECHNICAL
SUPPORT; OR (E) FOR ANY MATTER BEYOND CONSULTANT’ REASONABLE
CONTROL, EVEN IF CONSULTANT HAS BEEN ADVISED OF THE POSSIBILITY
OF ANY OF THE RELATED LOSSES OR DAMAGES. CITY SHALL NOT BE
LIABLE FOR ANY MATTER BEYOND CITY’S REASONABLE CONTROL, EVEN
IF CITY HAS BEEN ADVISED OF THE POSSIBILITY OF ANY OF THE RELATED
LOSSES OR DAMAGES.
B. LIMITATION OF LIABILITY. IN NO INSTANCE SHALL EITHER
PARTY’S LIABILITY TO THE OTHER PARTY FOR DIRECT DAMAGES UNDER
THIS AGREEMENT (WHETHER IN CONTRACT OR TORT OR OTHERWISE)
EXCEED THE FEES PAID BY CITY FOR THE GRANICUS PRODUCTS AND
SERVICES DURING THE SIX (6) MONTHS IMMEDIATELY PRECEDING THE
DATE THE DAMAGED PARTY NOTIFIES THE OTHER PARTY IN WRITING OF
THE CLAIM FOR DIRECT DAMAGES. NEITHER PARTY SHALL BE
RESPONSIBLE FOR ANY LOST PROFITS OR OTHER DAMAGES, INCLUDING
DIRECT, INDIRECT, INCIDENTAL, SPECIAL, CONSEQUENTIAL OR ANY
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OTHER DAMAGES, HOWEVER CAUSED. NEITHER PARTY MAY INSTITUTE
AN ACTION IN ANY FORM ARISING OUT OF NOR IN CONNECTION WITH
THIS AGREEMENT MORE THAN TWO (2) YEARS AFTER THE CAUSE OF
ACTION HAS ARISEN. THE ABOVE LIMITATIONS WILL NOT LIMIT CITY’S
PAYMENT OBLIGATIONS UNDER SECTION 1 ABOVE.
15. ASSIGNABILITY. This Agreement is for CONSULTANT’s professional services.
CONSULTANT’s attempts to assign the benefits or burdens of this Agreement without CITY’s
written approval are prohibited and will be null and void.
16. INDEPENDENT CONTRACTOR. CITY and CONSULTANT agree that
CONSULTANT will act as an independent contractor and will have control of all work and the
manner in which is it performed. CONSULTANT will be free to contract for similar service to
be performed for other employers while under contract with CITY. CONSULTANT is not an
agent or employee of CITY and is not entitled to participate in any pension plan, insurance,
bonus or similar benefits CITY provides for its employees. Any provision in this Agreement that
may appear to give CITY the right to direct CONSULTANT as to the details of doing the work
or to exercise a measure of control over the work means that CONSULTANT will follow the
direction of the CITY as to end results of the work only.
17. AUDIT OF RECORDS.
A. CONSULTANT agrees that CITY, or designee, has the right to review, obtain,
and copy all records pertaining to the performance of this Agreement.
CONSULTANT agrees to provide CITY, or designee, with any relevant
information requested and will permit CITY, or designee, access to its premises,
upon reasonable notice, during normal business hours for the purpose of
interviewing employees and inspecting and copying such books, records,
accounts, and other material that may be relevant to a matter under investigation
for the purpose of determining compliance with this Agreement. CONSULTANT
further agrees to maintain such records for a period of three (3) years following
final payment under this Agreement.
B. CONSULTANT will keep all books, records, accounts and documents pertaining
to this Agreement separate from other activities unrelated to this Agreement.
18. CORRECTIVE MEASURES. CONSULTANT will promptly implement any corrective
measures required by CITY regarding the requirements and obligations of this Agreement.
CONSULTANT will be given a reasonable amount of time as determined by the City to
implement said corrective measures. Failure of CONSULTANT to implement required
corrective measures shall result in immediate termination of this Agreement.
19. INSURANCE REQUIREMENTS.
A. The CONSULTANT, at the CONSULTANT’s own cost and expense, shall
procure and maintain, for the duration of the contract, the following insurance
policies:
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1. Workers Compensation Insurance as required by law. The Consultant shall
require all subcontractors similarly to provide such compensation
insurance for their respective employees. Any notice of cancellation or
non-renewal of all Workers’ Compensation policies must be received by
the CITY at least thirty (30) days prior to such change. The insurer shall
agree to waive all rights of subrogation against the CITY, its officers,
agents, employees, and volunteers for losses arising from work performed
by the CONTRACTOR for City.
2. General Liability Coverage. The CONSULTANT shall maintain
commercial general liability insurance in an amount of not less than one
million dollars ($1,000,000) per occurrence for bodily injury, personal
injury, and property damage. If a commercial general liability insurance
form or other form with a general aggregate limit is used, either the
general aggregate limit shall apply separately to the work to be performed
under this Agreement or the general aggregate limit shall be at least twice
the required occurrence limit.
3. Automobile Liability Coverage. The CONSULTANT shall maintain
automobile liability insurance covering bodily injury and property damage
for all activities of the CONSULTANT arising out of or in connection
with the work to be performed under this Agreement, including coverage
for hired and non-owned vehicles, in an amount of not less than one
million dollars ($1,000,000) combined single limit for each occurrence.
Should CONSULTANT own any vehicles used for activities of
CONSULTANT arising out of or in connection with the work to be
performed under this Agreement, it shall also procure such coverage for
owned vehicles.
4. Professional Liability Coverage. The CONSULTANT shall maintain
professional errors and omissions liability insurance for protection against
claims alleging negligent acts, errors, or omissions which may arise from
the CONSULTANT’S operations under this Agreement, whether such
operations are by the CONSULTANT or by its employees, subcontractors,
or subconsultants. The amount of this insurance shall not be less than one
million dollars ($1,000,000) on a claims-made annual aggregate basis, or a
combined single-limit-per-occurrence basis. When coverage is provided
on a “claims made basis,” CONSULTANT will continue to renew the
insurance for a period of three (3) years after this Agreement expires or is
terminated. Such insurance will have the same coverage and limits as the
policy that was in effect during the term of this Agreement, and will cover
CONSULT ANT for all claims made by CITY arising out of any errors or
omissions of CONSULTANT, or its officers, employees or agents during
the time this Agreement was in effect.
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B. Endorsements. Each insurance policy shall be issued by a financially responsible
insurance company or companies admitted and authorized to do business in the
State of California, or which is approved in writing by City. Each general liability
and automobile liability insurance policy shall be endorsed as follows.
CONSULTANT also agrees to require all contractors, and subcontractors to do
likewise.
1. “The CITY, its elected or appointed officers, officials, employees, agents,
and volunteers are to be covered as additional insureds with respect to
liability arising out of work performed by or on behalf of the
CONSULTANT, including materials, parts, or equipment furnished in
connection with such work or operations.”
2. This policy shall be considered primary insurance as respects the CITY, its
elected or appointed officers, officials, employees, agents, and volunteers.
Any insurance maintained by the CITY, including any self-insured
retention the CITY may have shall be considered excess insurance only
and shall not contribute with this policy.
3. This insurance shall act for each insured and additional insured as though
a separate policy had been written for each, except with respect to the
limits of liability of the insuring company.
4. The insurer waives all rights of subrogation against the CITY, its elected
or appointed officers, o fficials, employees, or agents.
5. Any failure to comply with reporting provisions of the policies shall not
affect coverage provided to the City, its elected or appointed officers,
officials, employees, agents, or volunteers.
6. The insurance provided by this policy shall not be suspended, voided,
canceled, or reduced in coverage or in limits except after thirty (30) days
written notice has been received by the CITY.
C. CONSULTANT agrees to provide immediate notice to CITY of any claim or loss
against Contractor arising out of the work performed under this agreement. CITY
assumes no obligation or liability by such notice, but has the right (but not the
duty) to monitor the handling of any such claim or claims if they are likely to
involve CITY.
D. Any d eductibles or self-insured retentions must be declared to and approved by
the CITY. At the CITY’s option, the CONSULTANT shall demonstrate financial
capability for payment of such deductibles or self-insured retentions.
E. The CONSULTANT shall provide certificates of insurance with original
endorsements to the CITY as evidence of the insurance coverage required herein.
Certificates of such insurance shall be filed with the CITY on or before
commencement of performance of this Agreement. Current certification of
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insurance shall be kept on file with the CITY at all times during the term of this
Agreement.
F. Failure on the part of the CONSULTANT to procure or maintain required
insurance shall constitute a material breach of contract under which the CITY
may terminate this Agreement pursuant to Section 12 above.
G. The commercial general and automobile liability policies required by this
Agreement shall allow City, as additional insured, to satisfy the self-insured
retention (“SIR”) and/or deductible of the policy in lieu of the Consultant (as the
named insured) should Consultant fail to pay the SIR or deductible requirements.
The amount of the SIR or deductible shall be subject to the approval of the City
Attorney and the Finance Director. Consultant understands and agrees that
satisfaction of this requirement is an express condition precedent to the
effectiveness of this Agreement. Failure by Consultant as primary insured to pay
its SIR or deductible constitutes a material breach of this Agreement. Should Cit y
pay the SIR or deductible on Consultant’s behalf upon the Consultant’s failure or
refusal to do so in order to secure defense and indemnification as an additional
insured under the policy, City may include such amounts as damages in any
action against Consultant for breach of this Agreement in addition to any other
damages incurred by City due to the breach.
20. USE OF OTHER CONSULTANTS. CONSULTANT must obtain CITY’s prior written
approval to use any consultants while performing any portion of this Agreement. Such approval
must include approval of the proposed consultant and the terms of compensation.
21. FINAL PAYMENT ACCEPTANCE CONSTITUTES RELEASE. The acceptance by
the CONSULTANT of the final payment made under this Agreement shall operate as and be a
release of the CITY from all claims and liabilities for compensation to the CONSULTANT for
anything done, furnished or relating to the CONSULTANT’S work or services. Acceptance of
payment shall be any negotiation of the CITY’S check or the failure to make a written extra
compensation claim within ten (10) calendar days of the receipt of that check. However,
approval or payment by the CITY shall not constitute, nor be deemed, a release of the
responsibility and liability of the CONSULTANT, its employees, sub-consultants and agents for
the accuracy and competency of the information provided and/or work performed; nor shall such
approval or payment be deemed to be an assumption of such responsibility or liability by the
CITY for any defect or error in the work prepared by the Consultant, its employees, sub-
consultants and agents.
22. CORRECTIONS. In addition to the above indemnification obligations, the
CONSULTANT shall correct, at its expense, all errors in the work which may be disclosed
during the City’s review of the Consultant’s report or plans. Should the Consultant fail to make
such correction in a reasonably timely manner, such correction shall be made by the CITY, and
the cost thereof shall be charged to the CONSULTANT. In addition to all other available
remedies, the City may deduct the cost of such correction from any retention amount held by the
City or may withhold payment otherwise owed CONSULTANT under this Agreement up to the
amount of the cost of correction.
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23. NON-APPROPRIATION OF FUNDS. Payments to be made to CONSULTANT by
CITY for services preformed within the current fiscal year are within the current fiscal budget
and within an available, unexhausted fund. In the event that CITY does not appropriate sufficient
funds for payment of CONSULTANT’S services beyond the current fiscal year, the Agreement
shall cover payment for CONSULTANT’S services only to the conclusion of the last fiscal year
in which CITY appropriates sufficient funds and shall automatically terminate at the conclusion
of such fiscal year.
24. NOTICES. All communications to either party by the other party will be deemed made
when received by such party at its respective name and address as follows:
CITY CONSULTANT
City of Rolling Hills
2 Portuguese Bend Road
Rolling Hills, CA 90274ATTN: Elaine
Jeng
Granicus
408 St. Peter Street, Suite 600
Saint Paul, MN 55102
ATTN: Contracts
Any such written communications by mail will be conclusively deemed to have been received by
the addressee upon deposit thereof in the United States Mail, postage prepaid and properly
addressed as noted above. In all other instances, notices will be deemed given at the time of
actual delivery. Changes may be made in the names or addresses of persons to whom notices are
to be given by giving notice in the manner prescribed in this paragraph. Courtesy copies of
notices may be sent via electronic mail, provided that the original notice is deposited in the U.S.
mail or personally delivered as specified in this Section.
25. SOLICITATION. CONSULTANT maintains and warrants that it has not employed nor
retained any company or person, other than CONSULTANT’s bona fide employee, to solicit or
secure this Agreement. Further, CONSULTANT warrants that it has not paid nor has it agreed
to pay any company or person, other than CONSULTANT’s bona fide employee, any fee,
commission, percentage, brokerage fee, gift or other consideration contingent upon or resulting
from the award or making of this Agreement. Should CONSULTANT breach or violate this
warranty, CITY may rescind this Agreement without liability.
26. THIRD PARTY BENEFICIARIES. This Agreement and every provision herein are
generally for the exclusive benefit of CONSULTANT and CITY and not for the benefit of any
other party. There will be no incidental or other beneficiaries of any of CONSULTANT’s or
CITY’s obligations under this Agreement.
27. INTERPRETATION. This Agreement was drafted in, and will be construed in
accordance with the laws of the State of California, and exclusive venue for any action involving
this agreement will be in Los Angeles County.
28. ENTIRE AGREEMENT. This Agreement, and its Attachments, sets forth the entire
understanding of the parties. There are no other understandings, terms or other agreements
expressed or implied, oral or written.
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29. RULES OF CONSTRUCTION. Each Party had the opportunity to independently
review this Agreement with legal counsel. Accordingly, this Agreement will be construed
simply, as a whole, and in accordance with its fair meaning; it will not be interpreted strictly for
or against either Party.
30. AUTHORITY/MODIFICATION. The Parties represent and warrant that all necessary
action has been taken by the Parties to authorize the undersigned to execute this Agreement and to
engage in the actions described herein. This Agreement may be modified by written amendment
with signatures of all parties to this Agreement. CITY’s city manager, or designee, may execute
any such amendment on behalf of CITY.
31. ACCEPTANCE OF FACSIMILE OR ELECTRONIC SIGNATURES. The Parties
agree that this Contract, agreements ancillary to this Contract, and related documents to be
entered into in connection with this Contract will be considered signed when the signature of a
party is delivered by facsimile transmission or scanned and delivered via electronic mail. Such
facsimile or electronic mail copies will be treated in all respects as having the same effect as an
original signature.
32. FORCE MAJEURE. Should performance of this Agreement be impossible due to fire,
flood, explosion, war, embargo, government action, civil or military authority, the natural
elements, or other similar causes beyond the Parties’ control, then the Agreement will
immediately terminate without obligation of either party to the other.
33. TIME IS OF ESSENCE. Time is of the essence to comply with dates and schedules to
be provided.
34. ATTORNEYS’ FEES. The parties hereto acknowledge and agree that each will bear his
or its own costs, expenses and attorneys' fees arising out of and/or connected with the
negotiation, drafting and execution of the Agreement, and all matters arising out of or connected
therewith except that, in the event any action is brought by any party hereto to enforce this
Agreement, the prevailing party in such action shall be entitled to reasonable attorneys' fees and
costs in addition to all other relief to which that party or those parties may be entitled.
35. STATEMENT OF EXPERIENCE. By executing this Agreement, CONSULTANT
represents that it has demonstrated trustworthiness and possesses the quality, fitness and capacity
to perform the Agreement in a manner satisfactory to CITY. CONSULTANT represents that its
financial resources, surety and insurance experience, service experience, completion ability,
personnel, current workload, experience in dealing with private consultants, and experience in
dealing with public agencies all suggest that CONSULTANT is capable of performing the
proposed contract and has a demonstrated capacity to deal fairly and effectively with and to
satisfy a public agency.
36. OWNERSHIP OF DOCUMENTS. It is understood and agreed that the City shall own
all documents and other work product and material provided by the City which pertain to the
work performed under this Agreement. The City shall have the sole right to use such materials
in its discretion and without further compensation to the Consultant, but any re-use of such
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documents by the City on any other project without prior written consent of the Consultant shall
be at the sole risk of the City.
IN WITNESS WHEREOF the parties hereto have executed this contract the day and
year first hereinabove written.
CITY OF ROLLING HILLS CONSULTANT
CITY MANAGER By: TITLE
ATTEST:
City Clerk Taxpayer ID No.
APPROVED AS TO FORM:
Michael Jenkins, City At torney
267
Agenda Item No.: 11.C
Mtg. Date: 06/27/2022
TO:HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM:CHRISTIAN HORVATH, CITY CLERK / EXECUTIVE ASSISTANT TO
CITY MANAGER
THRU:ELAINE JENG P.E., CITY MANAGER
SUBJECT:CONSIDERATION OF RENEWAL FOR FY 2022/23 SOUTH BAY CITIES
COUNCIL OF GOVERNMENTS (SBCCOG) REGIONAL PLANNER
SPECIAL ASSESSMENT
DATE:June 27, 2022
BACKGROUND:
Last year, the South Bay Cities Council of Government (SBCCOG) hired a regional planner to
assist its city members with land use issues, the monitoring and interpretation of housing
legislation and to enhance the SBCCOG's climate action work. The regional planner was
meant to be a resource to address issues common to all of the cities.
The idea of hiring a regional planner arose from continuing land use issues that need to be
addressed by COG and its member cities. Many of these land use issues deal with the
numerous housing bills being introduced at the state level. Another issue was the need for the
COGs to administer the Regional Early Action Program which provides one-time funding to
accelerate housing production and facilitate compliance in implementing the 6th Cycle
Housing Element. SBCCOG intended to use REAP funding to augment a portion of the
planner position. Any funding not used from the assessment would roll over to the following
year.
Last year, the SBCCOG assumed a region-wide cost of $110,500 with the City of Rolling Hills
assessment of $4,000 due to population size. The City Council approved a $1,000
contribution to participate.
This year, the SBCCOG has been able to lower the region-wide cost and individual city
assessments. The City of Rolling Hills assessment for FY 2022/23 would be $2,000.
DISCUSSION:
What follows is a list of what the regional planner has accomplished in the past year or is
currently working on for all the cities Planning and Community Development departments
268
within the SBCCOG. The Community Development Directors are able to call on him for
research and other information.
Conducted one-on-one interviews with South Bay Community Development Directors to
determine their priorities, opportunities, and challenges in order to inform SBCCOG’s
regional planning services. Prepared memo on findings for SBCCOG staff and city
Directors.
Identified California State Dept of Toxic Substances Control “Equitable Community
Revitalization Grant” program for brownfield clean up; organized presentation to South
Bay Directors by DTSC staff; liaised between DTSC and cities; City of Carson applied
for the grant and is waiting on Round 1 results.
Developed and led tour of West Athens community (LA County District 2) for
Neighborhood Broadband Center proposal in development at SBCCOG.
Work collaboratively with South Bay Community Development Directors to develop a
coherent South Bay housing policy to help ensure that state accelerated housing
production policy goals are met, while also meeting the local needs of the communities.
Serve as a resource to SBCCOG member jurisdictions and Community Development
Directors providing technical assistance and support as needed. Examples:
Provided a list of Code Enforcement firms for the City of Rolling Hills to consider.
Currently researching status of SB 9 in every South Bay city for memo update to
directors.
Coordinate and manage monthly Community Development Directors meeting on Zoom,
3rd Thursday each month 12:30-2pm. Develop meeting agenda; invite guest speakers;
send meeting invitations to Directors and staff; chair the meeting.
Provide research assistance to SBCCOG senior staff. Example:
Researched and prepared memo on the potential impact of Ghost Kitchens in
South Bay, with a focus on land use and planning.
Identify, research, and connect city staff with grant funding opportunities for
implementation. Example:
Manage the Community Development Director email listserv for sending critical
information updates to Directors; engage Directors on important planning matters
through listserv.
Attend SCAG meetings and committees, HCD meetings, and other housing related
meetings and trainings on behalf of the South Bay. Share information and resources with
Directors at monthly CDD meetings and through email listserv.
Track state housing policy and legislation and recommend advocacy positions including
drafting and circulating position letter templates to cities.
Research state bills affecting housing law. Recommend additions to SBCCOG
Legislative Matrix. Co-author positions on proposed state housing bills. Example:
AB 1978 proposes to allow HCD to do local zoning on behalf of cities out of
compliance with state law, and fine cities up to $10,000 per day to gain
compliance. I identified this bill as a matter of urgent concern, researched it,
recommended opposition that was approved by SBCCOG Board, and added to
Legislative Matrix for advocacy.
Co-author advocacy position letters to state representatives. Example:
Co-authored a letter of support for a Housing Element Informational Hearing and
Status Update, sent to Assembly Committee.
Lead development of ADU Calculator tool for the South Bay. Beta version:
https://southbaycities.aducalculator.org/. ADU Calculator is a FREE online tool to help
residents estimate construction costs and rental income from developing an ADU. It is
269
funded by Chan Zuckerberg Initiative at no cost to cities. Researched the calculator,
brought consultants to monthly CDD meeting for presentation; currently manage cities’
self-reported ADU data entry process and serve as consultant’s liaison.
Residents can use the ADU Calculator to estimate costs of constructing an ADU in
the City of Rolling Hills.
Contribute to potential formation of a regional South Bay Housing Trust Fund. Example:
Researched and co-authored a “Pros and Cons” memo on Housing Trust Funds as
Nonprofit vs JPA for SBCCOG Board of Directors, in collaboration with COG staff
and legal team.
Served as invited panelist at 2021 Environmental Justice Enforcement Symposium
representing SBCCOG. Discussed ways to build community partnerships through
compassionate planning and code enforcement.
Oversee implementation the SCAG’s Regional Early Action Planning (REAP) projects
funded for the South Bay. Manage four (4) REAP 1.0 grant projects with a budget of
$603,000. Developed RFPs, led the procurement process; currently conduct project
management, coordinate with consultants, interface with SCAG. Project duration 2021-
2023.
ADU Acceleration (consultant: Black & Veatch, Pocket Housing)
Study of ADU patterns, challenges, opportunities in 8 South Bay cities
Commercial Redevelopment into Housing (consultant: Studio 111, Kosmont)
Study of under-performing commercial segments and resources needed for
redevelopment into affordable, sustainable housing in 6 South Bay cities
Housing Education Program
10-part online housing education series for South Bay city leaders
SB 330 Protected Units Supplemental Application Form
Supplemental form for applicants and cities to document Protected Units for
replacement if subject to demolition in SB 330 projects
Research and prepare for REAP 2.0 application for transformative planning and
implementation projects with funding potential totaling $247 million for the SCAG region.
FISCAL IMPACT:
Based on the City's population, the FY2022-23 contribution would be $2,000.
RECOMMENDATION:
Provide direction to staff.
ATTACHMENTS:
CL_AGN_220613_SBCCOG_22-23_Assessment_RegionalPlanner.pdf
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Special Assessment Proposed for Regional Planner
2021-2022 2022-2023
OVER 75,000 population
Carson 9,000 4,500
Hawthorne 9,000 4,500
Inglewood 9,000 4,500
Los Angeles County 9,000 4,500
Los Angeles City 9,000 4,500
Torrance 9,000 4,500
30,000 TO 75,000 population
Gardena 6,500 3,250
Lawndale 6,500 3,250
Manhattan Beach 6,500 3,250
Rancho Palos Verdes 6,500 3,250
Redondo Beach 6,500 3,250
UNDER 30,000 population
El Segundo 4,000 2,000
Hermosa Beach 4,000 2,000
Lomita 4,000 2,000
Palos Verdes Estates 4,000 2,000
Rolling Hills 4,000 2,000
Rolling Hills Estates 4,000 2,000
TOTAL 110,500 55,250
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Agenda Item No.: 11.D
Mtg. Date: 06/27/2022
TO:HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM:VANESSA HEVENER, SENIOR MANAGEMENT ANALYST
THRU:ELAINE JENG P.E., CITY MANAGER
SUBJECT:APPROVE AND AUTHORIZE CITY MANAGER TO SUBMIT THE
SEPULVEDA CANYON CONTINUOUS FLOW MONITORING
TECHNICAL MEMORANDUM AND REVISED SUBSECTION 3.5.2
DATE:June 27, 2022
BACKGROUND:
On January 31, 2022, the City of Rolling Hills submitted to the California Water Quality Control
Board-Los Angeles Region (Regional Board) an Addendum to the Palos Verdes Peninsula
Enhanced Watershed Management Program (EWMP Addendum) to include the City as an
85%, 24-hour runoff retention area. Included in that submittal was a detailed matrix of
itemized changes to the 2021 EWMP, a new narrative subsection 3.5.2 with s hort narrative
summary of continuous flow monitoring data collected from Sepulveda Canyon for the period
of October 2020 through December 31, 2021.
In its January 2022 submittal, the City committed to providing a complete hydrologic analysis
technical report following the close of the 2021-2022 rain year in order to provide two complete
wet weather seasons of flow monitoring data to support the City’s assertion that the net effect
of Rolling Hills’ planning and land development standards along with its extensive network of
natural canyon drainage systems would effectively retain runoff from the 85th percentile, 24-
hour rain event within city limits.
In comments received from the Regional Board staff on the EWMP Addendum, the City and
the Palos Verdes Peninsula Watershed Management Group were instructed to submit a
revised Peninsula EWMP by May 13, 2022 incorporating the changes listed in the EWMP
Addendum into the Peninsula EWMP as well as to address other comments from the Regional
Board staff among which was to include a summary of the Rolling Hills hydrologic analysis in
Section 3.5.2 of the Peninsula EWMP. The updated Peninsula EWMP was submitted to the
Regional Board staff in track changes and clean versions by the specified date.
DISCUSSION:
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The City of Rolling Hills’ consultant conducted a continuous flow monitoring study in
Sepulveda Canyon during two wet weather seasons from October 26, 2020 through April 30,
2022. The continuous flow monitoring and visual inspections were conducted within a culvert
at the Middleridge Road crossing. The purpose of the study was to determine if the
Sepulveda Canyon effectively retains the 85th percentile, 24-hour storm event (estimated to
be 1.0 inches based on the isohyetal map obtained from the Los Angeles County Department
of Public Works Hydrology Manual and GIS database).
The attached Sepulveda Canyon Continuous Flow Technical Memorandum confirms that
Sepulveda Canyon effectively retained all storm events during the study period less than or
equal to the 85th percentile, 24-hour storm event. The following key takeaways are provided
below:
Sepulveda Canyon effectively retained the volume of flow generated by all storm events
during the 2020-2021 wet season, including two storm events greater than the 85th
percentile, 24-hour storm event.
Sepulveda Canyon effectively retained the volume of flow generated by all storm events
that occurred during the 2021-2022 wet season less than or equal to the 85th percentile,
24-hour storm event.
A brief period of flow was observed during the December 23-24, 2021 storm event that
was greater than the 85th percentile, 24-hour storm event rainfall depth of 1.0 inches.
The onset of flow commenced following 1.2 inches of rainfall within 24 hours and the
flows likely originated from a small portion of the surrounding drainage area, rather than
the entirety of Sepulveda Canyon. The total rainfall for the first 24 hours of the storm was
1.4 inches and the total rainfall for the event was 1.6 inches.
Flow was observed during the December 29-30, 2021 storm event that was greater than
the 85th percentile, 24-hour storm event rainfall depth of 1.0 inches and greater than the
95th percentile, 24-hour storm event rainfall depth of 2.0 inches. The onset of flow from
the entire Sepulveda Canyon drainage area commenced following 1.59 inches of rainfall
within 24 hours. The total rainfall for the first 24 hours of the storm was 2.47 inches and
the total rainfall for the 32 hour event was 3.07 inches.
Based on prior correspondence with Regional Board staff, the City committed to provide this
additional technical memo to aid Regional Board staff in their review of the EWMP Addendum
in order to provide the City with the final approval. Together with the additional technical
report, the City will submit a revised subsection 3.5.2 of the EWMP Addendum to incorporate
the conclusions above from the technical memorandum.
The Technical Memorandum and revised subsection 3.5.2 will be submitted to the Regional
Board upon approval by City Council.
FISCAL IMPACT:
Monitoring of Sepulveda Canyon, and the review and analysis of the data is funded by Local
Return Funds from the Safe, Clean Water Program (Measure W).
RECOMMENDATION:
Approve as presented.
ATTACHMENTS:
Sepulveda Canyon Continuous Flow Technical Memorandum_Final.pdf
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PVP_EWMP_Sec_3.5.2(Final)redline.pdf
PVP_EWMP_Sec_3.5.2(Final).pdf
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Page 1 of 14
3777 Long Beach Boulevard, Annex Building | Long Beach, CA 90807
NV5.com O.800-777-0605
June 8, 2022
Elaine Jeng
City Manager
City of Rolling Hills
2 Portuguese Bend Road
Rolling Hills, CA 90274
Subject: Sepulveda Canyon Continuous Flow Technical Memorandum
Dear Ms. Jeng,
NV5 is pleased to provide the City of Rolling Hills (Rolling Hills) with this technical memorandum
presenting the results of the continuous flow data collected to determine if Sepulveda Canyon
effectively retains the 85th percentile, 24-hour storm event.
METHODOLOGY
Continuous flow monitoring was conducted in Sepulveda Canyon over the course of two wet
weather seasons from October 26, 2020 through April 30, 2022. The continuous flow monitoring
equipment was located in Sepulveda Canyon at the road crossing of Middleridge Road (33.773522,
-118.348538), which is an accessible location near the bottom of the canyon suitable for flow
monitoring. Sepulveda Canyon is located on the east side of the Palos Verdes Peninsula, south of
N. Palos Verdes Drive, and about 0.5 miles east of Crenshaw Boulevard. Rainfall data for October
2020 through April 2022 was obtained from the Los Angeles County Department of Public Works
(LADPW) Rolling Hills rain gauge (Alert ID 2570300, 33.75694, -118.3544, elevation 1262 feet)
and historical rainfall data from October 2016 through April 2020 was obtained from the
MesoWest Palos Verdes rain gauge (Station ID AS176, 33.75964, -118.36685, elevation 1204
feet). The continuous flow monitoring location and the rainfall gauge locations are provided in
Figure 1. Photographs of the continuous flow monitoring location are provided in Figure 2 and
Figure 3.
The flow equipment included an ultra-sonic sensor and data logger with near real-time access
through NV5’s MS4 Flow SystemTM web portal. During the installation, the MS4 outfall pipe
dimensions and slope were measured, and the flow equipment was programmed to continuously
log level measurements in inches and flow measurements in both gallons per minute (gpm) and
cubic feet per second (cfs). Upon completion of the installation, the wireless data logger was
programmed to transmit the level and flow data to the secure web portal at five minute intervals.
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Sepulveda Canyon Continuous Flow Technical Memorandum
Page 2 of 14
Flow rates were measured in accordance with the United States Environmental Protection Agency
(USEPA) National Pollutant Discharge Elimination System (NPDES) Storm Water Sampling
Guidance Document (USEPA-833-B-92-001). Calibration of the equipment was conducted
immediately prior to deployment. Periodic maintenance and calibration was scheduled based on
site evaluations of the near real-time flow data. Calibrations were conducted in accordance with
the manufacturer’s specifications and equipment was calibrated on-site and field verified for
accuracy with a level measurement tape. The flow monitoring equipment was maintained
throughout the deployment to ensure functionality. Routine quality assurance/quality control of
the level data and flow calculations was conducted and the data were reviewed remotely to prevent
data gaps through routine data evaluation. In addition to the remote review of the flow equipment,
monthly inspections were conducted from November 2020 through June 2021 and field visits were
conducted during storm events throughout the deployment period from October 26, 2020 through
April 30, 2022 to confirm the flow measurements and document the site conditions.
Figure 1. Continuous Flow Monitoring and Rain Gauge Locations
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Sepulveda Canyon Continuous Flow Technical Memorandum
Page 3 of 14
Figure 2. Continuous Flow Monitoring Location
Figure 3. Continuous Flow Monitoring Location
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Sepulveda Canyon Continuous Flow Technical Memorandum
Page 4 of 14
CONTINUOUS FLOW MONITORING RESULTS
Sepulveda Canyon is the largest canyon system within the Machado Lake tributary area of Rolling
Hills, and the second largest in Rolling Hills. It extends from the top of the Palos Verdes Peninsula
at the drainage divide between the Machado Lake and Santa Monica Bay watersheds, running
northward toward the northern boundary of Rolling Hills. Sepulveda Canyon consists of
approximately 280 acres lying entirely within Rolling Hills with land use representative of the
city as a whole. The 85th and 95th percentile, 24-hour storm event rainfall depths for Sepulveda
Canyon are 1.0 and 2.0 inches, respectively, which are estimated based on the isohyetal map
obtained from the 2006 LACDPW Hydrology Manual and GIS database.
A summary of the rainfall totals for the storm events during the 2020-2021 wet weather season
(October through April) are provided in Table 1. No flow was recorded by the Sepulveda Canyon
monitoring equipment throughout the 2020-2021 wet weather season, including the two storm
events greater than the 85th percentile, 24-hour storm event (December 28, 2020 and January 28,
2021). The continuous flow data from October 26, 2020 through June 30, 2021 are provided in
Attachment 1.
Table 1. 2020-2021 Storm Event Summary
Storm Start
Date
Storm End
Date
Total Rainfall
(inches)1
11/07/2020 11/07/2020 0.10
12/28/2020 12/28/2020 1.202
01/23/2021 01/23/2021 0.32
01/24/2021 01/25/2021 0.19
01/28/2021 01/29/2021 1.132
03/03/2021 03/03/2021 0.12
03/10/2021 03/11/2021 1.053
03/15/2021 03/15/2021 0.22
1. Los Angeles County Department of Public Works Rolling
Hills rain gauge
2. Exceeds 85th percentile, 24-hour storm event rainfall depth
3. Does not exceed the 85th percentile, 24-hour storm event
rainfall depth. Less than 1.0 inches was observed within the
first 24 hours.
A summary of the rainfall totals for the storm events during the 2021-2022 wet weather season
(October through April) are provided in Table 2, which included two storm events greater than
the 85th percentile, 24-hour storm event (December 23-24, 2021 and December 29-30, 2021). The
continuous flow data from July 1, 2021 through April 30, 2022 are provided in Attachment 1.
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Sepulveda Canyon Continuous Flow Technical Memorandum
Page 5 of 14
Table 2. 2021-2022 Storm Event Summary
Storm Start
Date
Storm End
Date
Total Rainfall
(inches)1
10/25/2021 10/25/2021 0.44
12/14/2021 12/14/2021 0.57
12/16/2021 12/17/2021 0.61
12/23/2021 12/24/2021 1.602
12/25/2021 12/25/2021 0.44
12/27/2021 12/27/2021 0.17
12/29/2021 12/30/2021 3.072
3/28/2022 3/29/2022 0.95
1. Los Angeles County Department of Public Works Rolling
Hills rain gauge
2. Exceeds 85th percentile, 24-hour storm event rainfall depth
Rolling Hills received a total of 6.60 inches of rainfall during December 2021, which included
numerous rainfall events during the second half of the month. The cumulative rainfall and flow
hydrograph are provided in Figure 5, which include two events with recorded flow on December
23-24, 2021 and December 29-30, 2021.
The first rainfall event that generated flow on December 23-24, 2021 was greater than the 85th
percentile, 24-hour storm event rainfall depth of 1.0 inches. The total rainfall for the first 24 hours
of the storm was 1.4 inches and the total rainfall for the event was 1.6 inches. The brief period of
flow observed during the storm event commenced following 1.2 inches of rainfall within 24 hours,
indicating Sepulveda Canyon retained the volume of flow generated up to and past the 85th
percentile, 24-hour storm event. The month to date rainfall total for December at the onset of flow
was 2.52 inches (Figure 5). Flow was observed for approximately three hours during the storm
event and the total flow volume was approximately 75 cubic feet with a peak flow rate of 0.06
cfs. During the brief period of minimal flows, no inflection point was observed indicating there
was likely no connectivity of flow from the entire Sepulveda Canyon drainage area. The onset of
flow originated after the event was greater than the 85th percentile, 24-hour storm event and the
flows likely originated from a small portion of the surrounding drainage area, rather than the
entirety of Sepulveda Canyon. The cumulative rainfall and flow hydrograph are provided in
Figure 6.
The second rainfall event that generated flow on December 29-30, 2021 was greater than the 85th
percentile, 24-hour storm event rainfall depth of 1.0 inches and greater than the 95th percentile,
24-hour storm event rainfall depth of 2.0 inches. The total rainfall for the first 24 hours of the
storm was 2.47 inches and the total rainfall for the 32 hour event was 3.07 inches. The first 24
hours of the storm event was calculated based on the rainfall observed from December 29, 2021
at 10:53 a.m. through December 30, 2021 at 10:53 a.m. The ten hours prior to December 29, 2021
at 10:53 a.m. received less than a tenth of an inch (0.03 inches). The onset of flow attributed to
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the entire Sepulveda Canyon drainage area commenced following 1.59 inches of rainfall within
24 hours (Figure 7). An initial period of flow similar in magnitude to the flow observed the
December 23-24, 2021 storm event was observed for approximately four hours. Based on the
magnitude of initial flow rates observed, the first four hours of flow likely originated from a small
portion of the surrounding drainage area, rather than the entirety of Sepulveda Canyon. The total
volume of flow recorded in the first four hours prior to the storm event reached the 85th percentile,
24-hour storm event rainfall depth of 1.0 inches was approximately 400 cubic feet with a peak
flow rate of 0.18 cfs. This volume represents 0.35 percent of the total storm event volume and
indicates the canyon likely retained the volume of flow generated up to the 85th percentile, 24-
hour storm event rainfall depth of 1.0 inches. Flows of similar magnitude continued for
approximately three additional hours until the flow rates increased significantly when event
rainfall total reached 1.59 inches, as indicated by the inflection point on the hydrograph (Figure
7). The total volume of flow recorded prior to inflection point (up to 1.59 inches of rainfall within
24 hours) was approximately 2,300 cubic feet with a peak flow rate of 0.37 cfs, which represents
2.0 percent of the total storm event volume. The month to date rainfall total for December at the
time the storm flows increased significantly was 5.10 inches (Figure 5). The inflection point likely
indicates the point at which the observed flows were due to connectivity from the entire Sepulveda
Canyon drainage area. The total volume of the flow recorded following the inflection point at
1.59 inches of rainfall was approximately 115,000 cubic feet with a peak flow rate of 18.04 cfs,
which can likely be attributed to the entire Sepulveda Canyon drainage area. Photographs are
provided in Figure 4 and the cumulative rainfall and flow hydrograph are provided in Figure 7.
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Figure 4. Continuous Flow Monitoring Location During 12/30/2021 Storm Event
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Figure 5. Cumulative Rainfall and Flow Hydrograph for December 2021
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Figure 6. Cumulative Rainfall and Flow Hydrograph December 23-24, 2021
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Figure 7. Cumulative Rainfall and Flow Hydrograph December 29-30, 2021
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HISTORICAL RAINFALL
A summary of the historical rainfall records for Rolling Hills between October 2016 through April
2022 are summarized in the following figures. Figure 8 provides a summary of all of the storm
events greater than or equal to the 85th percentile, 24-hour storm event. A total of 17 storm events
greater than or equal to the 85th percentile, 24-hour storm event have occurred near Sepulveda
Canyon since October 2016 and the December 29-30, 2021 event had the second largest 24-hour
rainfall total (2.47 inches). Figure 9 provides a summary of the monthly rainfall totals (October-
April) for each wet weather season. December 2021 was the wettest December and the third
wettest month since October 2016 (over a six-year period).
Figure 8. Storm Events Exceeding 85th Percentile, 24-hour Storm from October 2016
through April 2022
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Figure 9. Monthly Rainfall Totals from October 2016 through April 2022
October November December January February March April
2016-2017 0.69 1.51 2.89 7.47 5.27 0.05 0.04
2017-2018 0.11 0.52 0.06 1.20 0.71 2.34 0.21
2018-2019 0.60 1.30 1.73 7.38 4.90 2.71 0.08
2019-2020 0.03 1.37 3.01 0.58 0.56 3.29 2.94
2020-2021 0.00 0.10 1.21 1.69 0.00 1.39 0.00
2021-2022 0.56 0.04 6.60 0.01 0.08 1.03 0.10
0.00
1.00
2.00
3.00
4.00
5.00
6.00
7.00
8.00
Total Rainfall (inches)286
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CONCLUSIONS
Continuous flow monitoring was conducted in Sepulveda Canyon over the course of two wet
weather seasons from October 26, 2020 through April 30, 2022 to determine if Sepulveda Canyon
effectively retains the 85th percentile, 24-hour storm event. The results of the continuous flow
monitoring data demonstrate that Sepulveda Canyon effectively retained all storm events from
October 26, 2020 through April 30, 2022 that were less than or equal to the 85th percentile, 24-
hour storm event. The following key takeaways are provided below:
• Sepulveda Canyon effectively retained the volume of flow generated by all storm events
during the 2020-2021 wet season, including two storm events greater than the 85th
percentile, 24-hour storm event.
• Sepulveda Canyon effectively retained the volume of flow generated by all storm events
that occurred during the 2021-2022 wet season less than or equal to the 85th percentile,
24-hour storm event.
• A brief period of flow was observed during the December 23-24, 2021 storm event that
was greater than the 85th percentile, 24-hour storm event rainfall depth of 1.0 inches. The
onset of flow commenced following 1.2 inches of rainfall within 24 hours and the flows
likely originated from a small portion of the surrounding drainage area, rather than the
entirety of Sepulveda Canyon. The total rainfall for the first 24 hours of the storm was 1.4
inches and the total rainfall for the event was 1.6 inches.
• Flow was observed during the December 29-30, 2021 storm event that was greater than
the 85th percentile, 24-hour storm event rainfall depth of 1.0 inches and greater than the
95th percentile, 24-hour storm event rainfall depth of 2.0 inches. The onset of flow from
the entire Sepulveda Canyon drainage area commenced following 1.59 inches of rainfall
within 24 hours. The total rainfall for the first 24 hours of the storm was 2.47 inches and
the total rainfall for the 32 hour event was 3.07 inches.
Please do not hesitate to contact me should you have any questions or concerns regarding this
Sepulveda Canyon Rainfall and Flow Technical Memorandum.
For and on behalf of NV5,
Garth R. Engelhorn
Water Resources Sr. Consultant/Project Manager
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Attachments
Attachment 1 – Continuous Flow Monitoring Data (Excel)
Funding for this study has been provided in full or in part from the Los Angeles County Flood Control
District’s Safe, Clean Water Program.
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Attachment 1
Continuous Flow Data (Excel)
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3.5.2 85TH PERCENTILE, 24-HOUR RUNOFF RETENTION AREAS
As provided in Order R4-2021-0105 Part IX.A.4.k., Watershed Management Programs may demonstrate
that strategies, control measures, and BMPs cumulatively retain the runoff volume from the 85th
percentile, 24 -hour storm event for the drainage area tributary to the applicable receiving water and for
such areas an RAA is not required. Furthermore, as provided in Order R4-2021-0105 Part X.B.2.b.iii., a
Permittee is deemed in compliance with final WQBELs and receiving water limitations if it has retained all
conditionally exempt, non-essential non-stormwater and all stormwater runoff up to and including the
volume equivalent to the 85th percentile, 24-hour event for the drainage area tributary to the applicable
receiving water provided the Permittee is implementing all actions and schedules in an approved
Watershed Management Program. Watershed areas that fully retain the 85th percentile, 24-hour runoff
volume and were excluded from the RAA analysis are shown in Figure 3.12 and described in the
subsequent narrative.
Figure 3-1 85th Percentile, 24-Hour Runoff Retention Areas Excluded from RAA
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ROLLING HILLS NATURE -BASED RUNOFF RETENTION AREA
The City of Rolling Hills (Rolling Hills) is a small, entirely residential semi-rural community of single-family
homes with fewer than 2,000 residents in three square miles. By design, it is a model of low-impact
development utilizing nature-based solutions for management of stormwater. Its zoning code includes
strict standards for development ratios on each property and limits disturbed area during development.
A substantial area of land in Rolling Hills is constrained from development due to steep hillsides and
canyons; the use of these areas as wildlife habitat and for native vegetation is emphasized. Rolling Hills’
zoning code further promotes the preservation and appreciation of open space by requiring easements
for equestrian/hiking trails on all lots. There are approximately 30 miles of unpaved equestrian/hiking
trails throughout the city.1
Under Rolling Hills municipal code2, only 40% of the net area of a residential lot may be disturbed during
construction and the remaining area of the lot must remain in its natural, pre-development state. Only
35% of the net lot area may be developed with impervious surfaces, including structures, patios, and other
paved areas. Given that the minimum lot size in Rolling Hills is 1 acre, with many substantially larger lots,
the limitation on lot coverage preserves significant permeable area throughout the city. Additionally,
driveways may not cover more than 20% of the area of the yard in which they are located, and uncovered
motor courts/parking pads may not cover more than 10% of the yard in which they are located.
Roads within the City have many green street features. They are designed as narrow, two-lane undivided
winding roads 20 to 25 feet wide with rolling to steep grades lined with significant naturalized landscaping.
There are no sidewalks or curb-and-gutter systems, and roads are not designed to be stormwater
conveyance systems.3
Stormwater run-off that is not contained on properties is conveyed through Rolling Hills via natural, soft
bottom, vegetated drainage courses/canyons (see Figure 3-13), providing disconnection of impervious
developed areas and ample opportunity for natural bioretention and infiltration as described in Section
2.3.1: Pollutant Fate and Transport Mechanisms within the Watershed. There is limited public
infrastructure and no city-owned or maintained storm drains, roads, sidewalks, or curb-and-gutter,
though there are some limited, discontinuous drainage improvements owned/operated by the Los
Angeles County Flood Control District (LACFCD).
1 City of Rolling Hills 1990. General Plan – Land Use Element. June 25, 1990.
2 Rolling Hills Municipal Code, Title 17
https://library.municode.com/ca/rolling_hills/codes/code_of_ordinances?nodeId=TIT17ZO
3 City of Rolling Hills 1990. General Plan – Circulation Element. June 25, 1990.
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Figure 3-13 Rolling Hills Nature-Based Stormwater Runoff Retention Area
The net effect of Rolling Hills’ planning and land development standards along with its extensive network
of natural canyon drainage systems is to promote retention and infiltration, creating a system of nature-
based solutions for stormwater management. Along with the Minimum Control Measures, Non-
Stormwater Discharge Measures, and Targeted Non-Structural Control Measures described in Sections
3.1, 3.2 and 3.3, this system of nature-based runoff retention measures effectively retains runoff from the
85%, 24-hr rain event within Rolling Hills as demonstrated through monitoring.
Continuous flow monitoring was conducted in Sepulveda Canyon in Rolling Hills for two completeover the
course of the 2020-2021 and 2021-2022 wet-weather seasons, from October 26, 2020 through April 2022.
The results of the continuous flow monitoring data demonstrate that Sepulveda Canyon effectively
retained runoff from all storm events between October 26, 2020 and April 30, 2022 that were less than
or equal to the 85th percentile, 24-hour storm event. Sepulveda Canyon is the largest canyon system
within the Machado Lake tributary area of City, and the second largest in the City as a whole. It extends
from the top of the Palos Verdes Peninsula at the drainage divide between the Machado Lake and Santa
Monica Bay watersheds, running northward to the City’s northern boundary. Sepulveda Canyon consists
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of approximately 280 acres lying entirely within Rolling Hills with tributary land use representative of the
City as a whole.
The continuous flow monitoring was conducted using an ultra-sonic sensor and data logger within a
culvert at the Middleridge Road crossing (33.773522, -118.348538), which is an accessible location near
the bottom of the canyon suitable for flow monitoring.
The continuous flow monitoring yielded the following key conclusions:
• No dry weather flows were observed.
• Sepulveda Canyon effectively retained the volume of flow generated by all storm events during
the 2020-2021 wet season, including two storm events greater than the 85th percentile, 24-hour
storm event.
• Sepulveda Canyon effectively retained the volume of flow generated by all storm events that
occurred during the 2021-2022 wet season less than or equal to the 85th percentile, 24-hour storm
event.
• A brief period of flow was observed during the December 23-24, 2021 storm event that was
greater than the 85th percentile, 24-hour storm event rainfall depth of 1.0 inches. The onset of
flow commenced following 1.2 inches of rainfall within 24 hours and the flows likely originated
from a small portion of the surrounding drainage area, rather than the entirety of Sepulveda
Canyon. The total rainfall for the first 24 hours of the storm was 1.4 inches and the total rainfall
for the event was 1.6 inches.
• Flow was observed during the December 29-30, 2021 storm event that was greater than the 85th
percentile, 24 -hour storm event rainfall depth of 1.0 inches and greater than the 95th percentile,
24-hour storm event rainfall depth of 2.0 inches. The onset of flow from the entire Sepulveda
Canyon drainage area commenced following 1.59 inches of rainfall within 24 hours. The total
rainfall for the first 24 hours of the storm was 2.47 inches and the total rainfall for the 32-hour
event was 3.07 inches.
No flow was recorded by the Sepulveda Canyon monitoring equipment during two complete wet seasons
except for during one intense rain event that occurred from December 29 - 30, 2021. Monthly visual field
inspections conducted between November 2020 and June 2021 confirmed the absence of flows and
documented the site conditions during storm events. In Rolling Hills the 85th %, 24-hr rain event ranges
from 1.0 - 1.1 inches, depending on location. From October 26, 2020, through April 30, 2022, there were
four (4) rainfall events greater than or equal to (≧) the 85th%, 24-hr event with numerous lesser rainfall
events occurring. No flow was measured at the Sepulveda Canyon monitoring station during three of the ≧85th%, 24-hr rain events which ranged from 1.13 to 1.38 inches of rainfall, nor was any flow measured
during the smaller rain events. The fourth large rain event, which occurred from December 29-30, 2021,
was more intense and more than twice the 85th% 24-hour storm depth; the LA County rain gauge at the
Rolling Hills Fire Station recorded 2.36 inches in the 24-hour period from 10am on December 29th through
10am on December 30th, 2021, which was in excess of the 95%, 24 -hour storm depth. In total, the Rolling
Hills Fire Station rain gauge recorded more than 3 inches for that entire rain event which spanned 31
hours and produced flow at the Sepulveda Canyon monitoring station beginning approximately 14 hours
after the rain event began. That rainfall event provides an estimate of the upper bound on the retentive
capacity of runoff retention in Rolling Hills. The no-flow results observed during the three other ≧85th%,
Formatted: Font: +Body (Calibri)
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24-hr rainfall events as well as the numerous smaller rainfall events that occurred throughout the
monitoring period provide evidence that the strategies, control measures and BMPs implemented by
Rolling Hills cumulatively retain stormwater runoff up to and including runoff from the 85th percentile, 24 -
hour storm event, as well as any conditionally exempt non-stormwater discharges.
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3.5.2 85TH PERCENTILE, 24-HOUR RUNOFF RETENTION AREAS
As provided in Order R4-2021-0105 Part IX.A.4.k., Watershed Management Programs may demonstrate
that strategies, control measures, and BMPs cumulatively retain the runoff volume from the 85th
percentile, 24-hour storm event for the drainage area tributary to the applicable receiving water and for
such areas an RAA is not required. Furthermore, as provided in Order R4-2021-0105 Part X.B.2.b.iii., a
Permittee is deemed in compliance with final WQBELs and receiving water limitations if it has retained all
conditionally exempt, non-essential non-stormwater and all stormwater runoff up to and including the
volume equivalent to the 85th percentile, 24-hour event for the drainage area tributary to the applicable
receiving water provided the Permittee is implementing all actions and schedules in an approved
Watershed Management Program. Watershed areas that fully retain the 85th percentile, 24-hour runoff
volume and were excluded from the RAA analysis are shown in Figure 3.12 and described in the
subsequent narrative.
Figure 3-1 85th Percentile, 24-Hour Runoff Retention Areas Excluded from RAA
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ROLLING HILLS NATURE-BASED RUNOFF RETENTION AREA
The City of Rolling Hills (Rolling Hills) is a small, entirely residential semi-rural community of single-family
homes with fewer than 2,000 residents in three square miles. By design, it is a model of low-impact
development utilizing nature-based solutions for management of stormwater. Its zoning code includes
strict standards for development ratios on each property and limits disturbed area during development.
A substantial area of land in Rolling Hills is constrained from development due to steep hillsides and
canyons; the use of these areas as wildlife habitat and for native vegetation is emphasized. Rolling Hills’
zoning code further promotes the preservation and appreciation of open space by requiring easements
for equestrian/hiking trails on all lots. There are approximately 30 miles of unpaved equestrian/hiking
trails throughout the city.1
Under Rolling Hills municipal code 2, only 40% of the net area of a residential lot may be disturbed during
construction and the remaining area of the lot must remain in its natural, pre-development state. Only
35% of the net lot area may be developed with impervious surfaces, including structures, patios, and other
paved areas. Given that the minimum lot size in Rolling Hills is 1 acre, with many substantially larger lots,
the limitation on lot coverage preserves significant permeable area throughout the city. Additionally,
driveways may not cover more than 20% of the area of the yard in which they are located, and uncovered
motor courts/parking pads may not cover more than 10% of the yard in which they are located.
Roads within the City have many green street features. They are designed as narrow, two-lane undivided
winding roads 20 to 25 feet wide with rolling to steep grades lined with significant naturalized landscaping.
There are no sidewalks or curb-and-gutter systems, and roads are not designed to be stormwater
conveyance systems.3
Stormwater run-off that is not contained on properties is conveyed through Rolling Hills via natural, soft
bottom, vegetated drainage courses/canyons (see Figure 3-13), providing disconnection of impervious
developed areas and ample opportunity for natural bioretention and infiltration as described in Section
2.3.1: Pollutant Fate and Transport Mechanisms within the Watershed. There is limited public
infrastructure and no city-owned or maintained storm drains, roads, sidewalks, or curb-and-gutter,
though there are some limited, discontinuous drainage improvements owned/operated by the Los
Angeles County Flood Control District (LACFCD).
1 City of Rolling Hills 1990. General Plan – Land Use Element. June 25, 1990.
2 Rolling Hills Municipal Code, Title 17
https://library.municode.com/ca/rolling_hills/codes/code_of_ordinances?nodeId=TIT17ZO
3 City of Rolling Hills 1990. General Plan – Circulation Element. June 25, 1990.
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Figure 3-13 Rolling Hills Nature-Based Stormwater Runoff Retention Area
The net effect of Rolling Hills’ planning and land development standards along with its extensive network
of natural canyon drainage systems is to promote retention and infiltration, creating a system of nature-
based solutions for stormwater management. Along with the Minimum Control Measures, Non-
Stormwater Discharge Measures, and Targeted Non-Structural Control Measures described in Sections
3.1, 3.2 and 3.3, this system of nature-based runoff retention measures effectively retains runoff from the
85%, 24-hr rain event within Rolling Hills as demonstrated through monitoring.
Continuous flow monitoring was conducted in Sepulveda Canyon in Rolling Hills over the course of the
2020-2021 and 2021-2022 wet-weather seasons. The results of the continuous flow monitoring data
demonstrate that Sepulveda Canyon effectively retained runoff from all storm events between October
26, 2020 and April 30, 2022 that were less than or equal to the 85th percentile, 24-hour storm event.
Sepulveda Canyon is the largest canyon system within the Machado Lake tributary area of City, and the
second largest in the City as a whole. It extends from the top of the Palos Verdes Peninsula at the drainage
divide between the Machado Lake and Santa Monica Bay watersheds, running northward to the City’s
northern boundary. Sepulveda Canyon consists of approximately 280 acres lying entirely within Rolling
Hills with tributary land use representative of the City as a whole. The continuous flow monitoring was
conducted using an ultra-sonic sensor and data logger within a culvert at the Middleridge Road crossing
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(33.773522, -118.348538), which is an accessible location near the bottom of the canyon suitable for flow
monitoring.
The continuous flow monitoring yielded the following key conclusions:
• No dry weather flows were observed.
• Sepulveda Canyon effectively retained the volume of flow generated by all storm events during
the 2020-2021 wet season, including two storm events greater than the 85th percentile, 24-hour
storm event.
• Sepulveda Canyon effectively retained the volume of flow generated by all storm events that
occurred during the 2021-2022 wet season less than or equal to the 85th percentile, 24-hour storm
event.
• A brief period of flow was observed during the December 23-24, 2021 storm event that was
greater than the 85th percentile, 24-hour storm event rainfall depth of 1.0 inches. The onset of
flow commenced following 1.2 inches of rainfall within 24 hours and the flows likely originated
from a small portion of the surrounding drainage area, rather than the entirety of Sepulveda
Canyon. The total rainfall for the first 24 hours of the storm was 1.4 inches and the total rainfall
for the event was 1.6 inches.
• Flow was observed during the December 29-30, 2021 storm event that was greater than the 85th
percentile, 24-hour storm event rainfall depth of 1.0 inches and greater than the 95th percentile,
24-hour storm event rainfall depth of 2.0 inches. The onset of flow from the entire Sepulveda
Canyon drainage area commenced following 1.59 inches of rainfall within 24 hours. The total
rainfall for the first 24 hours of the storm was 2.47 inches and the total rainfall for the 32-hour
event was 3.07 inches.
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Agenda Item No.: 12.A
Mtg. Date: 06/27/2022
TO:HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM:ROBERT SAMARIO, FINANCE DIRECTOR
THRU:ELAINE JENG P.E., CITY MANAGER
SUBJECT:PUBLIC HEARING AND CONSIDERATION OF RESOLUTION NO. 1300
ADOPTING THE 2022/2023 FISCAL YEAR BUDGET AND RESOLUTION
NO. 1301 ESTABLISHING THE ANNUAL APPROPRIATIONS GANN
LIMIT FOR THE CITY OF ROLLING HILLS.
DATE:June 27, 2022
BACKGROUND:
On May 23, 2022 the City Council held a budget workshop to review the draft proposed
2022/23 budget which was reviewed by the City Council Finance/Budget/Audit committee on
May 9, 2021. The Proposed FY 2022/23 Budget was reviewed in detail:
City Council reviewed the General Fund FY 2022/23 draft proposed budget as
presented.
City Council reviewed the Other Funds FY 2022/23 draft proposed budget as presented.
The Council directed staff to schedule a follow-up Finance/Budget/Audit Committee meeting
for further evaluation, to identify potential savings, and discuss further cuts in the core budget
that would bring it closer to balance, including potential one-time capital costs. That meeting
was held on May 31, 2022.
The budget serves as the City’s roadmap for allocating resources. The budget is a resource
allocation plan for providing city services and achieving the priorities and goals that serve
residents and the public. Importantly, the budget also represents the projections necessary for
managing and monitoring annual revenue and expenditures in a fiscally responsible manner.
The preparation of the fiscal year (FY) involves numerous steps.
The steps in the budget process, to date, have included:
1. January 10, 2022 – City Council received, reviewed and approved the FY 2022/23
budget calendar.
2. March 14, 2022 – City Council received and reviewed the FY 2020/21 mid-year budget
299
report and approved the recommended budget adjustments.
3. April 11, 2022 – City Council Finance/Budget/Audit Committee reviewed the audited
Financial Statements for the Fiscal Year ending June 30, 2021 and personnel cost
impacts related to contract services and reclassification of position.
4. April 25, 2022 – City Council Finance/Budget/Audit Committee reviewed Financial and
Investment Policies; and reviewed and discussed the Schedule of Fees and Charges.
5. May 9, 2022 – City Council Finance/Budget/Audit Committee reviewed the FY 2022/23
staff proposed budget.
6. May 23, 2022 – City Council Budget Workshop reviewed FY 2022/23 staff proposed
budget as presented to the Finance/Audit Committee.
7. May 31, 2022 – City Council Finance/Budget/Audit Committee reviewed revisions to the
FY 2021/22 staff proposed budget.
8. June 13, 2022 City Council public hearing, adoption of the FY 2022/23 budget, and
approval of GANN Limit.
DISCUSSION:
On Monday, May 9, 2022, staff presented the proposed Fiscal Year 2022-23 budget to the
Finance/Budget/Audit Committee for their feedback and direction. At that time, the proposed
General Fund operating budget was not balanced, requiring the use of General Fund reserves
to correct. The Finance Committee directed staff to identify measures to balance the operating
budget and to identify any one-time operating costs in order to measure the true ongoing
deficit.
On May 23, 2022, staff presented to the City Council the same proposed General Fund
operating budget, with one-time costs separated from the ongoing core operational budget. As
a result, the ongoing operating deficit was reduced to $480,984. In addition, staff identified
potential balancing options for Council to consider that, if implemented, would eliminate the
projected deficit.
Council considered the proposed budget as presented and directed staff to bring the
information back to the Finance Committee for further review and direction. In addition,
Council provided the following feedback:
1. Staff should recommend which balancing measures to implement that either entirely
close the deficit or comes reasonably close;
2. Do not include any operational cost recovery balancing measures that increase fees; or
3. Consider increasing the assumed growth rates for property taxes and real property tax
revenues
Based on the feedback and direction received from Council, staff has developed a proposed
General Fund budget that is balanced through a combination of increased revenues and the
prudent use of reserves.
PROPOSED CHANGES TO REVENUE ESTIMATES
Staff is recommending increasing the fiscal year 2022-23 projections for property taxes and
real property taxes as described below.
Property Taxes - Based on the amounts recently received in April and May, we have a
better estimate of fiscal year 2021/22 revenues, which staff has adjusted (increased) by
300
$62,750 to $1,344,535. This represents a 9.9% growth from fiscal year 2020/21. In
addition, based on Council's feedback that the fiscal year 2022/23 growth rate
assumption may be too conservative, staff has increased the growth rate assumption
from 4% to 6%. While this growth assumption is more aggressive, staff is comfortable
with this assumed growth rate. As a result, the revised fiscal year 2022/23 projected
revenue has been increased by a total of $92,207.
Real Property Transfer Tax - Staff has not received any additional information to warrant
adjusting the current year estimate; however, staff recommends increasing the fiscal
year 2022/23 growth rate from 2% to 4%. This increases the projected fiscal year
2022/23 projection by $1,205, from $121,500 to $122,705.
RECOMMENDED BALANCING MEASURES
The ongoing General Fund operating deficit presented to the Budget Committee and City
Council of $480,984. Based on the revised revenue estimates, which have provided additional
estimated revenues of $93,412, the operating deficit has been reduced to $387,571.
Staff has identified two revenues totaling $235,682 to address a portion of the deficit.
ARPA revenues of $220,682
Recovering publication costs associated with development projects, estimated at
$15,000
Staff recommends using $151,889 of reserves to address the remaining deficit.
PROPOSED CAPITAL PROGRAM AND ONE-TIME COSTS
Staff recommends the following capital program elements totaling $396,000:
1. City Hall ADA Improvements ($96,000) - City Council already approved contract with
Pacific Architecture and Engineers to perform the work. This is a priority established by
the City Council at the 2022 strategic planning session.
2. Outdoor Siren System - Design ($25,000) - This project is intended to notify the
community of emergencies, in the event of complete power failure. Emergency
preparedness is a priority established by the City Council at the 2020 and 2022 strategic
planning session. Block Captains are advocating for this project. The design fee
estimate is from HQE System.
3. Outdoor Siren System - Construction ($275,000) - This project is intended to notify the
community of emergencies, in the event of complete power failure. Emergency
preparedness is a priority established by the City Council at the 2020 and 2022 strategic
planning session. Block Captains are advocating for this project. The estimated
construction cost is from the feasibility study from HQE System.
Staff recommends deferring the City Hall Improvements Project ($1,000,000) and the Tennis
Courts ADA Improvements Project ($300,000) until fiscal year 2023/24.
In addition to the capital program, staff recommends two one-time costs totaling $90,000 that
would also be funded from available General Fund reserves.
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1. Contract Management ($45,000) - These budgeted funds would cover the cost of a hired
consultant to manage the various capital projects underway and proposed for next fiscal
year.
2. Housing Element ($45,000) - In May 2022, Council directed staff to redo the
environmental document that supports the Housing Element and send the Housing
Element to HCD for a second round of review. Initially, both documents were expected to
be adopted in FY2021-22.
OVERALL GENERAL FUND BUDGET
The proposed General Fund includes a total of $2,880,273 in ongoing operating expenditures,
funded from $2,7,28,384 in revenues, leaving a deficit of $151,889 to be funded from available
reserves. An additional $90,000 in one-time operating costs and $396,000 in capital costs are
proposed, both of which would be funded from one-time reserves.
Estimated General Fund reserve balances at June 30, 2022 are $4,988,486. Based on the
proposed budget, General Fund reserves would drop to $4,350,597, representing a healthy
151% of the operating budget.
OTHER FUNDS FOR FISCAL YEAR 2022-2023
Majority of the restricted funds such as Proposition C, Measure R, Measure M, and Measure A
are expected to roll the revenue to future years to save up for eligible projects. The following
summarizes the anticipated activities of the other restricted funds for next fiscal year:
Measure W's expenditure plan for FY 2022-2023 was previously approved by the City
Council in March 2022 and submitted to the Los Angeles County for approval. It is
anticipated that $80,000 of Measure W would be spent on eligible storm water
compliance measures.
The City of Beverly Hills expressed interest in $58,400 of Prop A exchange.
The Capital Projects Fund includes $96,000 for Pacific Architecture Engineers' design
fee recently approved by the City Council for the development of layout Option 3,
$300,000 for an Outdoor Siren System including design and construction.
The Refuse Fund anticipates absorbing the expected refuse rate increase for residents
funded from a General Fund transfer of $168,500.
The City anticipates receiving $165,000 in COPs revenue from the state which will be
used for supplemental law enforcement services.
As required by law, notice of this public hearing was posted and advertised. In addition, as is
the City’s practice, this hearing was referenced in the draft agenda included in the City
newsletter published prior to this meeting and the agenda was emailed to residents who
subscribe to the City’s list serve.
The overall financial position of the City’s General Fund remains strong with a projected year-
end Unassigned Fund Balance of $4,988,486 at June 30, 2022. The City staff works diligently
on providing outstanding government services that will keep the quality of life good for the
residents of Rolling Hills. It is now recommended that the City Council hold a public hearing
and adopt the budget and appropriations limit as proposed. If changes in the budget are
necessary during the fiscal year, staff will return to the City Council for consideration and
approval of the modifications.
302
FISCAL IMPACT:
The budget is a resource allocation plan for providing city services and achieving the priorities
and goals that serve residents and the public funded from a variety of revenues. The provision
of these services involves the expenditure of resources derived a variety of revenue streams.
A summary of the proposed revenues and expenditures are summarized in the attachments to
this report.
RECOMMENDATION:
Upon the conclusion of the public hearing, staff recommends that the City Council adopt the
Fiscal Year 2022-2023 Budget for all the City’s Funds and the Annual Appropriations Limit.
ATTACHMENTS:
CL_AGN_220613_General Fund Revenues.pdf
CL_AGN_220613_General Fund Expenditures.pdf
CL_AGN_220613_One-Time Costs.pdf
CL_AGN_220613_Balancing Measures.pdf
CL_AGN_220613_GF Sources and Uses of Funds.pdf
CL_AGN_220613_Other Funds.pdf
ResolutionNo1300_FY2022-23_AdoptedBudget.pdf
ResolutionNo1301_FY2022-23_AppropLimit.pdf
CL_AGN_220613_CC_Item12A_PublicComment_01.pdf
CL_AGN_220613_CC_Item12A_PublicComment_02.pdf
CL_AGN_220627_CC_Budget_StaffPresentation.pdf
303
FY 2022 FY 2023
FY 2021 Adopted Year-End FY 2023 Projected
Revenues Budget Projection Proposed Growth
Property Taxes 1,222,947$ 1,249,800$ 1,344,535$ 1,425,207$ 6.0%
Sales Taxes 23,262 4,800 18,550 19,300 3.0%
Property Transfer Tax 93,449 40,200 117,986 122,706 4.0%
Disaster Grants 50,000 20,000 13,040 - N/A
Motor Vehicle In Lieu 236,725 246,100 246,694 252,000 2.0%
Building & Other Permits 183,378 300,000 472,969 475,000 Flat
Variance, Planning & Zoning 49,158 22,000 19,461 20,000 Flat
Cost Recoivery - Publications - - - 15,000 N/A
Animal Control Fees 472 1,000 213 250 Flat
Franchise Fees 10,753 14,900 13,699 14,000 Flat
Fines & Traffic Violations 4,293 14,300 4,950 4,500 Flat
RHCA Lease Revenue 68,988 68,000 68,991 69,000 Flat
Interest on Investments 90,251 80,000 30,227 60,239 N/A
Public Safety Aug Fund 1,003 800 1,193 1,000 Flat
Burglar Alarm Response 500 600 - 500 Flat
Miscellaneous Revenue 3,275 37,800 36,000 5,000 Flat
Transfer In - ARPA Fund - - 220,682 220,682 N/A
Transfers In - Refuse Fund 24,000 24,000 24,000 24,000 Flat
TOTALS 2,062,454$ 2,124,300$ 2,633,189$ 2,728,384$
CITY OF ROLLING HILLS
General Fund Revenues
304
305
Adopted Year-End
Budget Projections Ongoing One-Time Total
01 - CITY ADMINISTRATOR
702 Salaries -Full Time 429,100$ 408,639$ 474,258$ -$ 474,258$
710 Retirement CalPERS-Employer 29,000 36,431 39,769 - 39,769
712 CalPERS Unfunded Liability 59,026 57,063 65,095 - 65,095
715 Workers Compensation Insurance 7,700 7,271 8,100 - 8,100
716 Group Insurance 55,000 76,111 71,316 - 71,316
717 Retiree Medical 30,300 37,159 35,231 - 35,231
718 Employer Payroll Taxes 28,400 25,071 36,997 - 36,997
719 Deferred Compensation 4,300 3,732 4,559 - 4,559
720 Auto Allowance 4,800 5,067 4,800 - 4,800
XXX Phone Allowance 1,300 - 1,970 - 1,970
740 Office Supplies 38,040 25,184 11,000 - 11,000
745 Equipment Leasing Costs 14,850 11,048 11,450 - 11,450
750 Dues & Subscriptions 15,240 4,596 16,240 - 16,240
755 Conference Expense 10,000 9,052 10,000 - 10,000
757 Meetings Expense 2,000 3,357 2,000 - 2,000
759 Training & Education 5,000 - 5,000 - 5,000
Fiscal Year 2022-23 Adopted
CITY OF ROLLING HILLS
General Fund Expenditures
Department/Object Account
FY 2021-22
1 Page: 1306
Adopted Year-End
Budget Projections Ongoing One-Time Total
Fiscal Year 2022-23 Adopted
CITY OF ROLLING HILLS
General Fund Expenditures
Department/Object Account
FY 2021-22
761 Auto Mileage 500 - 500 - 500
765 Postage 20,000 12,468 21,000 - 21,000
770 Telephone 5,700 5,959 - - -
775 City Council Expense 10,000 2,440 10,000 - 10,000
776 Miscellaneous Expenses - 564 6,200 - 6,200
780 Communications/Newsletters and Outreach 6,000 3,007 5,000 - 5,000
785 Codification 5,000 3,749 5,000 - 5,000
790 Advertising 1,000 - 2,400 - 2,400
795 Other Gen Admin Expense 4,900 2,422 1,050 - 1,050
801 City Attorney 91,000 119,887 120,000 - 120,000
802 Legal Expense - Other 3,000 - 3,000 - 3,000
820 Website 6,000 12,179 6,000 - 6,000
850 Election Expense City Council - 222 15,000 - 15,000
890 Consulting Fees 161,400 69,903 - 45,000 45,000
XXX Records Management 1,700 - 1,700
955 Disaster Emergency Equipment - 2,784 - - -
Total City Administrator 1,048,556 945,366 994,635 45,000 1,039,635
2 Page: 2307
Adopted Year-End
Budget Projections Ongoing One-Time Total
Fiscal Year 2022-23 Adopted
CITY OF ROLLING HILLS
General Fund Expenditures
Department/Object Account
FY 2021-22
05 - Finance
750 Dues & Subscriptions 200 - 2,000 2,000
810 Annual Audit 17,630 17,110 18,500 18,500
890 Consulting Fees 99,500 116,167 120,000 - 120,000
Total Finance 117,330 133,277 140,500 - 140,500
15- PLANNING & DEVELOPMENT
702 Salaries 237,200 189,687 236,748 - 236,748
703 Salaries - Part-Time 26,587 - 26,587
710 Retirement CalPERS-Employer 17,750 14,345 18,100 - 18,100
715 Workers Compensation Insurance 3,800 3,581 4,000 - 4,000
716 Group Insurance 30,900 23,162 44,275 - 44,275
718 Employer Payroll Taxes 18,790 14,663 20,237 - 20,237
719 Deferred Compensation 1,200 - - - -
720 Auto Allowance 2,400 1,467 1,200 - 1,200
XXX Phone Allowance 600 - 600 - 600
3 Page: 3308
Adopted Year-End
Budget Projections Ongoing One-Time Total
Fiscal Year 2022-23 Adopted
CITY OF ROLLING HILLS
General Fund Expenditures
Department/Object Account
FY 2021-22
758 Planning Commission Meetting - 1,415 - - -
761 Auto Mileage - 50 300 - 300
770 Telephone - 1,281 - - -
776 Miscellaneous Expense 2,000 1,301 - - -
750 Dues & Subscription 850 - 1,000 - 1,000
755 Conference Expense 5,000 - 5,000 - 5,000
759 Training & Education 1,000 - 1,000 - 1,000
790 Publication - 3,208 15,000 - 15,000
801 City Attorney - 811 - - -
802 Legal Expenses-Other - 23,169 20,000 - 20,000
872 Property Development-Legal Exp 100,000 33,336 80,000 - 80,000
878 Build Inspect. LA County 150,000 191,785 150,000 - 150,000
xxx Willdan Building 50,000 - 50,000
881 Storm Water Management 275,800 231,435 97,142 - 97,142
882 Variance & CUP Expense 7,000 10,613 - - -
884 Special Project Study & Consulting 180,000 79,584 20,000 45,000 65,000
886 Consulting Fees - - 87,880 - 87,880
4 Page: 4309
Adopted Year-End
Budget Projections Ongoing One-Time Total
Fiscal Year 2022-23 Adopted
CITY OF ROLLING HILLS
General Fund Expenditures
Department/Object Account
FY 2021-22
950 Capital Outlay 26,400 - - - -
Total Planning & Development 1,060,690 824,891 879,069 45,000 924,069
25 - Public Safety
830 Law Enforcement 220,380 181,251 225,000 - 225,000
833 Other Law Enforcement Expenses 3,000 3,651 4,000 - 4,000
837 Wild Life Mgmt & Pest Control 50,000 1,883 10,000 - 10,000
838 Animal Control Expense 6,000 4,398 6,000 - 6,000
Total Public Safety 279,380 191,183 245,000 - 245,000
65 - NON-DEPARTMENTAL
895 Insurance & Bond Expense 30,260 21,816 29,657 - 29,657
901 South Bay Comm. Organization 20,100 4,017 15,000 - 15,000
915 Community Recognition 16,000 5,624 20,000 - 20,000
916 Civil Defense Expense 650 - - - -
917 Emergency Preparedness 137,360 195,894 188,200 - 188,200
985 Contingency 25,000 - - - -
5 Page: 5310
Adopted Year-End
Budget Projections Ongoing One-Time Total
Fiscal Year 2022-23 Adopted
CITY OF ROLLING HILLS
General Fund Expenditures
Department/Object Account
FY 2021-22
Total Non-Departmental 229,370 227,351 252,857 - 252,857
75 - CITY PROPERTIES
925 Utilities 33,810 35,493 85,212 - 85,212
930 Repairs & Maintenance 36,963 26,793 35,000 - 35,000
932 Area Landscaping 28,500 12,760 12,500 - 12,500
XXX Capital Outlay - Buildings & Equip 250,000 - - - -
XXX IT Services - - 54,000 - 54,000
XXX Granicus Services - - 8,000 - 8,000
XXX Computer Hardware Fund - - 5,000 - 5,000
Total City Properties 349,273 75,046 199,712 - 199,712
TOTALS BEFORE TRANSFERS 3,084,599 2,397,113 2,711,773 90,000 2,801,773
OPERATING TRANSFERS OUT
699 Traffic Safety Fund 10,000 10,000 - - -
CalOES Fund 80,875 82,152 - - -
6 Page: 6311
Adopted Year-End
Budget Projections Ongoing One-Time Total
Fiscal Year 2022-23 Adopted
CITY OF ROLLING HILLS
General Fund Expenditures
Department/Object Account
FY 2021-22
Capital Improvement Fund 88,000 87,238 - 396,000 396,000
Refuse Collection Fund 159,200 159,200 168,500 - 168,500
Total Transfers Out 338,075 338,590 168,500 396,000 564,500
GENERAL FUND TOTALS 3,422,674$ 2,735,703$ 2,880,273$ 486,000$ 3,366,273$
7 Page: 7312
Description Recomm'd Not Recomm'd Expected Impacts
Records Management (Ref Acct: 01-xxx)- 45,000 City Hall is overcrowded with hardcopy files, and records from
years of accumulation. There are insufficient space to house
all the records and personnel. Aside from space constraints,
files are not easily accessible, and filing convention are not
consistent rendering tremendous inefficiencies when searching
for documents. While solid efforts have been made toward
digitizing the Planning Department in the last two years, there
remains considerable files in other departments that need the
same treatment to gain efficiency at City Hall. Without funds
for records managment in FY 22-23, space constraints
continue to be an issue, and the inability to pull necessary
historical records to meet business needs.
Project Management, Capital Projects (Ref
Acct: 01-890)
45,000 - Expense is related to project management for captial
improvement projects by Alan Palermo Consulting Inc. If the
services of APC is not used in FY 22-23, progress of the two
utility undergrounding projects could be adversely impacted
with added workload distributed among the existing staff.
Grant writer to pursue construction funds for
8" sewer main project (Ref Acct: 01-890
- 17,000 Expense related to a grant writing contract to pursue
construction funding for 8" sewer main project. The 8" sewer
main project has been designed in its entire length. Without
the pursuit of grant funds for contruction, the investment in
the the design plans will not be leveraged, and additional
funds are needed to update design plans. Additionally,
potentially the capacity in the downstream sewer lines
secured through the Will Serve letters from the County could
be taken by other developments.
Fiscal Year 2022-23
CITY OF ROLLING HILLS
Summary of One-Time Costs
313
Description Recomm'd Not Recomm'd Expected Impacts
Fiscal Year 2022-23
General Plan Update (Ref Acct: 15-884)- 105,000 The City's General Plan is dated 1990. The safety and land
use elements have recently been updated and the housing
element is in the process of being updated. Updating the
remaining elements is advised since all elements must be
internally consistent. This was a point made by the City's
consultants. Delay in updating the General Plan could
potential cause third party lawsuits.
Housing Element and Environmental Review
Ref (Acct: 15-XXX)
45,000 In May 2022, Council directed staff to redo the environmental
document that supports the Housing Element and send the
Housing Element to HCD for a second round of review.
Initially, both documents were expected to be adopted in
FY2021-22.
Expanded Information Technology (IT)
Services (Ref Acct: 75-xxx)
- 8,866 Covers upgraded hardware including New Switch, Wireless
Access Points, and firewall improvements. Certain offices in
City Hall do have strong internet connections as the current
set up is a hodgepodge of equipment strung together to
respond to immediate needs. Without the upgrades,
inefficiencies in the workflow for certain staff will continue.
Agenda management system - Granicus -
Upgrade (Acct Ref: 75-xxx)
- 19,400 This amount covers hardware upgrades as part of our current
renewal and possibility of hiring them to design a new
website.
90,000$ 195,266$
314
Description Amount Impact
Use of one-time ARPA revenues $ 220,682 No impact
Cost recover publication expenses associated with
development projects.
15,000 Financial burden on development
applicants.
Fund deficit using reserves 151,889 Short term solution, reducing rainy day
fund.
387,571$
Eliminate funding of contracted part-time Code
Enforcement services
87,880$ Workload will be spread among the current
positions, prolonging the processing of
cases, reducing productivity on all other
positions, and reducing the overall service
level to residents.
Delay fire fuel abatement in the Preserve slated for
FY 22-23 to future years when projected revenue is
more aligned with projected expenditures.
82,000 Not leverage the fire fuel abatement work
performed to date and will not diminish risk
of wildfires originating from the Preserve.
Reduce Block Captain Program 25,000 Block captains
Reinstate building permit multiplier to 2.5% pre FY18-
19 level. Multiplier was reduced to 2.25%
commencing in FY 2018-2019.
20,000 - 75,000 Financial burden on development
applicants. Revenue level depends on the
level of building activities.
Cost recover staff time on processing development
applications.
30,000 - 50,000 Financial burden on development
applicants. Could deter development
activities and or improve submittal quality
and ultimately improve efficiency on the
developers' activities.
Eliminate funding for Community Recognition 20,000 Impact to community.
Eliminate Repairs & Maint 35,000 Deferring capital that may result in
increased costs in the future.
$299,880 - $374,880
CITY OF ROLLING HILLS
Schedule of Proposed Options for Balancing the General Fund Ongoing Budget
Fiscal Year 2022-23
Proposed for Adoption
Not Recommended
315
Operations
Operating Revenues - Ongoing 2,728,384$
Operating Expenditures - Ongoing (2,880,273)
Operating Deficit - Use of Reserves (151,889)
Capital Program
Outdoor Siren System - Design (25,000)
Outdoor Siren System - Construction (275,000)
City Hall ADA Improvements - Design (96,000)
Total Capital Program (Funded from Reserves)(396,000)
One-Time Costs
Capital Project Contract Management (45,000)
Completing the Housing Element (45,000)
Total One-Time Costs (90,000)
TOTAL ESTIMATED USE OF RESERVES - FY 2023 (637,889)
Estimated Reserves at June 30, 2022 4,988,486
Estimated Reserves at June 30, 2023 4,350,597$
CITY OF ROLLING HILLS
Summary of Sources and Uses of Funds
GENERAL FUND
Fiscal Year 2022/23 Adopted
316
317
FY 2022
Adopted Amended Year-End FY 2023
Budget Budget Projection Proposed
10 - COPS FUND
Revenues
COPS Allocation 160,000$ 160,000$ 165,000$ 165,000$
Expenditures
COPS Program Expenditures 160,000 160,000 165,000 165,000
Revenues Over (Under) Expenditures -$ -$ -$ -$
11 - CLEEP FUND
Revenues
Interest Earned 50$ 50$ 40$ 25$
Expenditures
CLEEP Technology Program 1,100 1,100 2,000 1,200
Revenues Over (Under) Expenditures (1,050)$ (1,050)$ (1,960)$ (1,175)$
13 - TRAFFIC SAFETY FUND
Revenues
Transfers In - General Fund 10,000$ 10,000$ 4,390$ -$
Expenditures
Road Striping - Delineators 10,000 10,000 4,390 -
Revenues Over (Under) Expenditures -$ -$ -$ -$
CITY OF ROLLING HILLS
Proposed Revenues and Expenditures
Other Funds
1 318
FY 2022
Adopted Amended Year-End FY 2023
Budget Budget Projection Proposed
15 - ARPA FUND
Revenues
American Rescue Plan Act -$ 220,682$ 220,682$
Expenditures
Transfers Out to General Fund - - 220,682 220,682
Revenues Over (Under) Expenditures -$ -$ -$ -$
16 - CAL OES FUND
Revenues
Crest Road FEMA Grant - 4434-526-112R -$ 1,145,487$ 7,500$ -$
Veg. Mgmnt FEMA Grant - HMGP-4382-175-13R - 242,625 82,500 -
Eastfield U/Grounding FEMA DR-4382-177-7R-CA - 1,971,882 - -
Safety Element Disaster Grants - DR 4344 PL0521 - - 17,091 -
Transfers In - General Fund - Safety Element - - 5,697 -
Transfers In - Utility Fund - 4434-526-112R - 381,819 2,500 -
Transfers In - Utility Fund - DR4382-177-7R - 657,294 -
Transfers In - General Fund - HMGP-4382-175-13R - 80,875 80,875 -
Total Revenues - 4,479,982 196,163 -
Expenditures
Crest Road East Project - 4434-526-112R - 1,527,306 10,000 -
Eastfield Drive Utility U.G. - 4382-177-7R - 2,629,176 - -
Safety Element DR4344-PL0521 - - 22,788 -
Veg. Mgmt Mitig. Proj. - HMGP-4382-175-13R - 323,500 110,000
Total Expenditures - 4,479,982 142,788 -
Revenues Over (Under) Expenditures -$ 53,375$ -$
2 319
FY 2022
Adopted Amended Year-End FY 2023
Budget Budget Projection Proposed
25 - PROPOSITION A FUND
Revenues
Grant Revenues 38,000$ 38,000$ 47,283$ 45,000$
Interest Earned 600 600 200 200
Total Revenues 38,600 38,600 47,483 45,200
Expenditures
Prop A Exchange - - - 58,400
Revenues Over (Under) Expenditures 38,600$ 38,600$ 47,483$ (13,200)$
26 - PROPOSITION C
Revenues
Grant Revenue-Prop C 31,500$ 31,500$ 39,221$ 37,000$
Interest Earned 650 650 200 200
Total Revenues 32,150 32,150 39,421 37,200
Expenditures
Prop C Gifted - - - -
Revenues Over (Under) Expenditures 32,150$ 32,150$ 39,421$ 37,200$
27- MEASURE R TRANSIT
Revenues
Measure R Grant Revenues 24,000$ 24,000$ 29,414$ 28,000$
Interest Earned 1,000 1,000 200 200
Total Revenues 25,000 25,000 29,614 28,200
Expenditures
Measure R Gifted - - - -
Revenues Over (Under) Expenditures 25,000$ 25,000$ 29,614$ 28,200$
3 320
FY 2022
Adopted Amended Year-End FY 2023
Budget Budget Projection Proposed
29 - MEASURE M
Revenues
Measure M Local Return 26,500$ 26,500$ 33,288$ 31,000$
Interest Earned 1,100 1,100 200 200
Total Revenues 27,600 27,600 33,488 31,200
Expenditures
Measure M Gifted - - - -
Revenues Over (Under) Expenditures 27,600$ 27,600$ 33,488$ 31,200$
30 - MEASURE W
Revenues
Grant Revenues 110,000$ 110,000$ 104,742$ 105,000$
Interest Earned 900 900 -
Total Revenues 110,900 110,900 104,742 105,000
Expenditures
Storm Water Management 38,750 38,750 80,000 80,000
Revenues Over (Under) Expenditures 72,150 72,150 24,742 25,000
35 - MEASURE A
Revenues
Grant Revenue 26,100$ 26,100$ -$ -$
Interest Earned 900 900 - -
Total Revenues 27,000 27,000 - -
4 321
FY 2022
Adopted Amended Year-End FY 2023
Budget Budget Projection Proposed
40 - CAPITAL PROJECTS FUND
Revenues
Transfers from General Fund 88,000$ 121,235$ 121,235$ 396,000$
Expenditures
Consulting Fees - - - 96,000
1 Middleridge Lane South Storm Drain - 33,235 35,506 -
1 Middleridge Lane North Storm Drain - 48,645 51,732 -
Outdoor Siren System - Design - - - 300,000
Outdoor Siren System - Construction
Non-Building Improvements 300,000 300,000 - -
City Hall Improvements - - - -
Total Expenditures 300,000 381,880 87,238 396,000
Revenues Over (Under) Expenditures (212,000) (260,645) 33,997 -
41- UTILITY FUND
Revenues
Rule 20A Power Utility Credits 763,638$ 1,039,113$ 2,500$ -$
Expenditures
Legal & Other Outside Counsel - - 1,452
Sewer Feasibility Study - - -
Underground Utility Project 763,638 - -
Sewer Feasibility Project - - 40,321 -
Transfers Out - Cal OES Fund - 1,039,113 2,500 -
Total Expenditures 763,638 1,039,113 41,773 -
Revenues Over (Under) Expenditures -$ -$ (39,273) -$
5 322
FY 2022
Adopted Amended Year-End FY 2023
Budget Budget Projection Proposed
50 - REFUSE FUND
Revenues
Construction & Demo Permits 24,000$ 24,000$ 15,400$ 20,000$
Service Charges 753,500 753,500 753,504 780,000
Transfers In - General Fund 159,200 159,200 159,200 168,500
Total Revenues 936,700 936,700 928,104 968,500
Expenditures
Misc Expense - - -
Refuse Service Contract 912,700 912,700 912,700 944,500
Transfers Out 24,000 24,000 24,000 24,000
Total Expenditures 936,700 936,700 936,700 968,500
Revenues Over (Under) Expenditures - - (8,596) -
6 323
Resolution No. 1300 -1-
RESOLUTION NO. 1300
A RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF ROLLING HILLS ADOPTING THE FY 2022-
23 CITY OF ROLLING HILLS BUDGET
RECITALS
A. Members of the Rolling Hills City Council opened a public hearing on Monday,
June 27, 2022 to consider the recommended Fiscal Year 2022-23 City of Rolling Hills Proposed
Budget; and
B. Following the public hearing on the Fiscal Year 2022-23 City of Rolling Hills
Proposed Budget, members of the Rolling Hills City Council desire to adopt said document.
NOW, THEREFORE, BE IT RESOLVED BY MEMBERS OF THE ROLLING HILLS CITY
COUNCIL AS FOLLOWS:
Section 1. Members of the City Council hereby adopt the Fiscal Year 2022-23 City of
Rolling Hills Budget, attached hereto as Exhibit A and incorporated herein by reference.
Section 2. Appropriations in the amount not to exceed $3,366,273.00 (budget and
budget contingency) are authorized in the Fiscal Year 2022-23 General Fund Budget for the
purpose of carrying on the business of the City for general government, public safety, public
service, and other items.
Section 3. Appropriations in the amount not to exceed $1,889,782.00 are authorized
in the various funds for carrying on the business of the City: COPs Fund, CLEEP Fund, American
Rescue Plan Act Funds, Proposition A Fund, Measure W Fund, Capital Project Fund, and
Refuse Funds.
Section 4. The City Manager may transfer appropriations between and among all
departments, as defined in the Fiscal Year 2022-23 budget in order to ensure revenue and
expenditures correspond to the intent of the City Council. The legal level of appropriated
budgetary control, that is the level at which expenditures may not exceed appropriations, is at
the department level for the General Fund and at the fund level for all other funds. Supplemental
appropriations during the year must be approved by the City Council. All unexpended budgetary
appropriations lapse at the end of the fiscal year.
Section 5. The Mayor is hereby directed to sign this Resolution, and the City Clerk is
directed to attest thereto.
PASSED, APPROVED AND ADOPTED this 27th day of June, 2022.
____________________________________
James Black, M.D.
Mayor
324
Resolution No. 1300 -2-
ATTEST:
____________________________________
Christian Horvath
City Clerk
325
Resolution No. 1300 -3-
STATE OF CALIFORNIA )
COUNTY OF LOS ANGELES ) SS
CITY OF ROLLING HILLS )
The foregoing Resolution No. 1300 entitled:
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
ROLLING HILLS ADOPTING THE FY 2022-23 CITY OF ROLLING
HILLS BUDGET
was approved and adopted at a regular meeting of the City Council on the 27th day of June,
2022, by the following roll call vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
___________________________
CHRISTIAN HORVATH
CITY CLERK
326
Resolution No. 1300 -4-
EXHIBIT A
01 -General Fund
City Administrator 1,039,635$
Finance 140,500
Planning & Development 924,069
Public Safety 245,000
Non-Departmental 252,857
City Properties 199,712
Transfers Out 564,500
Total General Fund 3,366,273$
Other Funds
10 - COPs Fund 165,000$
11 - CLEEP Fund 1,200
13 - Traffic Safety Fund -
15 - American Rescue Plan Act Fund 220,682
16 - CA Office of Emergency Fund -
25 - Proposition A Fund 58,400
26 - Proposition C Fund -
27 - Measure R Fund -
29 - Measure M Fund -
30 - Measure W Fund 80,000
35 - Measure A Fund -
40 - Capital Projects Fund 396,000
41 - Utility Fund -
50 - Refuse Fund 968,500
Total Other Funds 1,889,782$
CITY OF ROLLING HILLS
Fiscal Year 2022-23 Adopted Budget
327
Resolution No. 1301 -1-
RESOLUTION NO. 1301
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
ROLLING HILLS ESTABLISHING THE 2022-23 FISCAL YEAR
GANN APPROPRIATION LIMIT FOR THE CITY OF ROLLING
HILLS
RECITALS
A. the City of Rolling Hills has heretofore established its Base Year Appropriations
Limit as $256,941; and
B. To the best of this City's knowledge and belief, the State Department of Finance
figures reflect the following statistics relevant to the calculation of the 2022-23 Fiscal Year
Appropriations Limit:
California per capita personal income, 7.75% (seven point seven five percent).
Population Adjustments for City of Rolling Hills for FY 2022-23, -1.12% (negative
one point twelve percent).
NOW, THEREFORE, IT IS HEREBY RESOLVED AS FOLLOWS:
Section 1. Based on the foregoing figures and the provision of Article XIII B of the
Constitution of the State of California, the following figure accurately represents the 2022-23
Fiscal Year Appropriation Limit of the City of Rolling Hills: $1,998,794
Section 2. The City Clerk shall certify to the passage of Resolution No. 1301.
PASSED, APPROVED AND ADOPTED this 27th day of June, 2022.
____________________________________
James Black, M.D.
Mayor
ATTEST:
____________________________________
Christian Horvath
City Clerk
328
Resolution No. 1301 -2-
STATE OF CALIFORNIA )
COUNTY OF LOS ANGELES ) SS
CITY OF ROLLING HILLS )
The foregoing Resolution No. 1301 entitled:
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
ROLLING HILLS ESTABLISHING THE 2022-23 FISCAL YEAR
GANN APPROPRIATION LIMIT FOR THE CITY OF ROLLING
HILLS
was approved and adopted at a regular meeting of the City Council on the 27th day of June,
2022, by the following roll call vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
___________________________
CHRISTIAN HORVATH
CITY CLERK
329
From:Louis H. Altman
To:City Clerk
Subject:REVISED Letter I request be presented or read to City Council members before 6/13 meeting
Date:Monday, June 13, 2022 6:46:12 AM
Members of the City Council:
I note that the proposed budget for next year includes a reduction for fire fuel of $85,000. I
oppose any reduction for reducing fire fuel. If there must be a reduction, I’d prefer to see $85,000
cut from the subsidy of solid waste collection fee.
According to Orange County Fire Authority Chief Brian Fennessy, the Coastal Fire in Orange
County earlier this year destroyed 20 homes. Chief Fennessy noted that humidity was over 70%, and
temperatures were in the mid 70’s on the day those homes were destroyed.
Fire official from state and county agencies have emphasized the need for measures such as
brush clearance and removal of flammable materials around homes.
Three days ago, the LA Times warned that residents in Southern California are facing a
treacherous wildfire season this year. "Given the fuel conditions...a very tough four, five, six months
in front of us." Our own Assistant Chief Brian Bennett is in the picture in the link below, far left.
http://enewspaper.latimes.com/infinity/article_share.aspx?guid=f2f163ea-446d-40d7-b6f2-
22a7f4588e0b
I understand that some residents may not “want to be told” to clear brush and other
flammable material from their properties. I also think those same residents aren’t worried that the
risk of a fire that begins on their property, but spreads to other properties, could mean lawsuits that
result in judgments against the homeowners who didn’t clear brush on their properties, meaning
that those homeowners might lose any equity in their homes and be forced into bankruptcy.
I don’t want to see homeowners who live in my city forced into bankruptcy and lose all of
the equity in their homes because a fire started from brush or flammable material that could have
been easily removed from their property. But there is a huge risk to everyone in our wonderful City,
especially this season, from fire.
My insurance company (Marsh/AIG) recently cancelled my homeowner’s insurance because
of fire risk. I was able to get coverage from USAA, but for others, they may have to use the California
FAIR Plan, a decidedly inferior and more costly option.
Lou Altman
17 Caballeros
330
331
CITY OF ROLLING HILLS
FISCAL YEAR 2022/23 BUDGET PUBLIC HEARING
JUNE 13, 2022
332
INTRODUCTION
Today we are holding a public hearing regarding the Fiscal Year
2022/23 Budget –Provides an opportunity for the public to provide
input into the proposed budget
At the end of the hearing, staff is asking Council to adopt two
resolutions:
Budget Resolution -Officially adopts the estimated revenues and
appropriations for each City fund
Gann Appropriation Limit Resolution –State law (Prop 4 and Prop 111)
requires calculate our annual appropriation limit and adopt it by
resolution.
If necessary, staff can continue the public hearing to June 27th.
333
BACKGROUND
(How We Got Here)
May 9, 2022 –City Council Finance/Budget/Audit
Committee reviewed the FY 2022/23 staff proposed
budget.
May 23, 2022 –City Council Budget Workshop reviewed
FY 2022/23 staff proposed budget as presented to the
Finance/Audit Committee
May 31, 2022 –City Council Finance/Budget/Audit
Committee reviewed revisions to the FY 2022/23 staff
proposed budget.
334
Directions Received from Budget
Committee and City Council
Separate out General Fund one-time vs ongoing costs
Bring back a budget that is balanced (or close to being
balanced) for its ongoing expenditures
Develop proposed capital program based on what can
realistically be started next fiscal year
Revisit revenue estimates for opportunities to increase
those that may be too conservative
Minimize impacts to residents (fee increases)
335
Where We Were (on May 23rd)
FY 2022-23
Recommended
ONGOING
Operating Revenues - Ongoing 2,399,289$
Operating Expenditures - Ongoing 2,880,273
Net Operating Surplus (Deficit)(480,984)
ONE-TIME
One-time Revenues
ARPA Grant 220,682
One-Time Costs
Operating Expenditures 290,266
Capital Improvements 1,096,000
Total One-Time Costs 1,386,266
Net Use of Reserves for One-Time Costs (1,165,584)
TOTAL USE OF RESERVES (1,646,568)$
336
Balancing Strategy
Eliminated all non-essential one-time costs
Utilized American Rescue Plan Act (ARPA) revenues of
$220,682 (2nd of two equal payments)
Included $15,000 in revenues for recovery of publication
expenses tied to development projects
Increased projected Property Tax and Real Property Tax
revenues based on recent payments and increased growth assumptions
Proposed a modest use of reserves to balance the operating
budget
337
Changes to General Fund Revenues
Real
Property Prop Transf
Taxes Taxes Total
Previous FY 2021/22 Projection 1,281,785$ 117,986$ 1,399,771$
Revised Year-End Projection 1,344,535 117,986 1,462,521
62,750$ -$ 62,750$
Previous FY 2022/23 Proposed 1,333,000$ 121,500$ 1,454,500$
Revised FY 2022/23 Proposed 1,425,207 122,705 1,547,912
Increase from Previous Proposed 92,207$ 1,205$ 93,412$
Previous Assumed Growth FY 2022/23 4%2%
Revised Assumed Growth FY 2022/23 6%4%
338
Summary of Proposed Balancing
Measures
Description Amount Impact
Use of one-time ARPA revenues $ 220,682 No impact
Cost recover publication expenses associated with
development projects.
15,000 Financial burden on development applicants.
Fund deficit using reserves 151,889 Short term solution, reducing rainy day fund.
387,571$
Proposed for Adoption
Entire list of balancing measures not recommended included as attachment
339
One-Time Costs
Recomm’d vs Not Recomm’d
Description Recomm'd
Not
Recomm'd
Records Management (Ref Acct: 01-xxx)- 45,000
Project Management, Capital Projects (Ref Acct: 01-890)45,000 -
Grant writer to pursue grant funds for 8" sewer main project - 17,000
General Plan Update (Ref Acct: 15-884)- 105,000
Housing Element and Environmental Review 45,000
Expanded Information Technology (IT) Services - 8,866
Agenda management system - Granicus - Upgrade - 19,400
90,000$ 195,266$
340
Long-Term CIP Plan
Description 2021-22 2022-23 2023-24 2024-25 Total
Tennis Courts ADA Improvements -$ -$ 300,000$ -$ 300,000$
City ADA Hall Improvements - Design - 96,000 - - 96,000
City ADA Hall Improvements - Constr.- - 1,000,000 - 1,000,000
Crest Road East Utility U/G Grant Project 1,527,306 - - - 1,527,306
Veg./Fire Fuel Management Grant Project 323,500 - - - 323,500
City Hall Campus Parking Lot Impr.- - - 400,000 400,000
Eastfield Drive Utility U/G Grant Project 2,629,176 - - - 2,629,176
1 Middleridge Lane South Storm Drain 33,235 - - - 33,235
1 Middleridge Lane North Storm Drain 48,645 - - - 48,645
Outdoor Siren System - Design - 25,000 - - 25,000
Outdoor Siren System - Installation - 275,000 - - 275,000
4,561,862$ 396,000$ 1,300,000$ 400,000$ 6,357,862$
Fiscal Year
341
General Fund Recap
Operations
Operating Revenues - Ongoing 2,728,384$
Operating Expenditures - Ongoing (2,880,273)
Operating Deficit - Use of Reserves (151,889)
Capital Program
Outdoor Siren System - Design (25,000)
Outdoor Siren System - Construction (275,000)
City Hall ADA Improvements - Design (96,000)
Total Capital Program (Funded from Reserves)(396,000)
One-Time Costs
Capital Project Contract Management (45,000)
Completing the Housing Element (45,000)
Total One-Time Costs (90,000)
TOTAL ESTIMATED USE OF RESERVES - FY 2023 (637,889)
Estimated Reserves at June 30, 2022 4,988,486
Estimated Reserves at June 30, 2023 4,350,597$
342
Recommendations
Take public comment
Consider the proposed budget as presented and
included in the attached schedules and resolutions
Adopt the budget and Gann Limit resolutions, or
Provide staff with directions on what changes to make
and bring back revised resolutions on June 27th.
343
Agenda Item No.: 13.A
Mtg. Date: 06/27/2022
TO:HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM:CHRISTIAN HORVATH, CITY CLERK / EXECUTIVE ASSISTANT TO
CITY MANAGER
THRU:ELAINE JENG P.E., CITY MANAGER
SUBJECT:REQUEST FOR ACTION ON SB1186 (WIENER) MEDICINAL CANNABIS
PATIENTS RIGHT OF ACCESS ACT (DIERINGER)
DATE:June 27, 2022
BACKGROUND:
Councilmember Dieringer attended a League of California Cities(LCC) meeting on May 25,
2022 and was made aware of an Action Alert regarding bill SB 1186, which would override
local ordinances and remove any restrictions placed on cannabis deliveries within a respective
city. The LCC had previously worked out a bill related to cannabis that allowed each city to
regulate cannabis in their respective cities. SB 1186 would potentially overrule that previous
compromise.
Information provided by the LCC:
Background: The ability of local jurisdictions to regulate cannabis retailers was central to the
passage of both the original Medical Cannabis Regulation and Safety Act (MCRSA) and
Proposition 64 and is integral to the combined Medicinal and Adult-Use Cannabis Regulation
and Safety Act (MAUCRSA).
The Legislature worked closely with stakeholders to create a regulatory framework for medical
cannabis more than a year before Proposition 64 was enacted. That legislatively-enacted
framework serves as the foundation for the regulatory structure provided in the adult-use
scheme. In the construction of both frameworks, the crafters recognized the critical need for
local control, primarily as part of cities' and counties' land-use authority.
What does SB 1186 specifically do?
SB 1186 would undermine the intent of MAUCRSA by:
Eliminating a local jurisdiction's ability to prohibit medical cannabis retail activities,
regardless of the needs or conditions in the jurisdiction.
Restricting the ability for the large number of jurisdictions that permit and regulate
cannabis retailers to set appropriate local regulations which are developed in a public
344
process.
Talking Points:
We ask you to oppose SB 1186 as it would undermine the framework carefully
negotiated between the Legislature and local governments to ensure counties and cities
can set regulatory standards associated with local land-use authority.
SB 1186 would require every jurisdiction to prepare regulatory ordinances in anticipation
of retail delivery applicants, and the initial costs for jurisdictions may never be fully
recouped.
Changing the local authorization rules while the state is still in the implementation phase
of the regulatory framework will impede the gradual, but consistent, progress that local
jurisdictions have made toward expanding cannabis retail permitting throughout the
state.
DISCUSSION:
Staff reviewed the bill (attached) as well as the adopted municipal code below and concluded
that this bill would only have a direct effect on cities that are currently prohibiting medicinal
cannabis delivery. In reading the sections of the city code below, it appears that the City of
Rolling Hills already allows for medicinal cannabis delivery. It is NOT a prohibited use.
17.16.020 - Permitted and prohibited uses.
B.
The following uses are prohibited in the RA-S zone:
1. It shall be unlawful for any person to offer or make available for rent or to rent (by way of a
rental agreement, lease, license or any other means, whether oral or written) for
compensation a residential dwelling or a room in a dwelling for occupancy of less than thirty
days.
2. It shall be unlawful for any person to occupy a residential dwelling or a room in a dwelling
for less than thirty days pursuant to a rental agreement, lease, license or any other means,
whether oral or written, for compensation.
3. Dispensing of cannabis and non-medicinal cannabis delivery by any mobile marijuana
dispensary (as those terms are defined in Section 17.29.020).
4. Commercial cannabis activity, (as those terms are defined in Section 17.29.020).
Notwithstanding the foregoing, this section does not apply to the delivery of medical marijuana
to qualified patients or their primary caregivers, (as those terms are defined in Section
17.29.020).
17.29.020 - Definitions.
"Delivery" means the commercial transfer of cannabis or cannabis products to a customer.
"Delivery" also includes the use by a retailer of any technology platform owned and controlled
by the retailer. The term "delivery" does not include the distribution of cannabis from a mobile
marijuana dispensary.
"Mobile marijuana dispensaries" means any dispensary, cooperative, association, club,
business, collective, operator, or provider that does not have a fixed storefront and which
operates solely as a mobile retail outlet which transports or delivers, or arranges the
transportation or delivery, of cannabis to a person.
345
17.29.030 - Prohibited uses and activities.
D.
To the extent not already prohibited by subsection (A), above, all deliveries of cannabis or
cannabis products for non-medicinal purposes, to or from any location are expressly
prohibited. No person shall conduct or perform any delivery of any cannabis or cannabis
products for a non-medical purpose, which delivery either originates or terminates within the
City. This subsection shall not prohibit any person from transporting cannabis through the
jurisdictional limits of the City for delivery or distribution to a person located outside the City,
where such transport does not involve delivery or distribution within the jurisdictional limits of
the City. This subsection shall also not prohibit a delivery of cannabis or cannabis products for
medicinal purposes as set forth in Section 17.29.040(A).
17.29.040 - Exceptions.
A.
Notwithstanding Section 17.29.030, above, the delivery of medical cannabis to qualified
patients with valid identification cards or a verifiable written recommendation from a physician
for medical cannabis, and primary caregivers with a valid identification card, is permitted from
a dispensary (licensed under the MAUCRSA) with a fixed location operating outside of the City
or a primary caregiver cultivating within the boundaries of the City. This exception does not
include deliveries made by mobile marijuana dispensaries, as the term is defined in Section
17.29.020.
C.
Any commercial cannabis activity that the City is required by State law to permit within its
jurisdiction shall not be prohibited by the provisions of this chapter.
D.
A qualified patient or primary caregiver, who cultivates, possesses, stores, manufactures, or
transports cannabis exclusively for his or her personal medical use, or the personal use of the
caregiver's qualified patient, but who does not provide, donate, sell, or distribute cannabis to
any other person is not thereby engaged in commercial cannabis activity. Nothing in this
chapter shall be interpreted to prohibit a qualified patient or primary caregiver from using,
possessing, purchasing, obtaining, cultivating or receiving delivery of cannabis for medicinal
purposes as allowed under State law.
FISCAL IMPACT:
None.
RECOMMENDATION:
Provide direction to staff.
ATTACHMENTS:
CL_AGN_220613_CC_SB1186.pdf
CL_AGN_220613_CC_SB1186_AsAmends.pdf
CL_AGN_220613_CC_SB1186_SenateFloorAnalyses.pdf
346
347
AMENDED IN SENATE APRIL 25, 2022
AMENDED IN SENATE MARCH 29, 2022
AMENDED IN SENATE MARCH 10, 2022
SENATE BILL No. 1186
Introduced by Senator Wiener
February 17, 2022
An act to amend Section 26200 of, and to add Chapter 25
(commencing with Section 26300) to Division 10 of, the Business and
Professions Code, relating to cannabis.
legislative counsel’s digest
SB 1186, as amended, Wiener. Medicinal Cannabis Patients’ Right
of Access Act.
Existing law, the Compassionate Use Act of 1996, an initiative
measure enacted by Proposition 215 at the November 6, 1996, statewide
general election, declares that its purpose is, among other things, to
ensure that seriously ill Californians have the right to obtain and use
marijuana for medical purposes, as specified, and exempts from state
criminal liability certain patients and their primary caregivers who
possess or cultivate marijuana for the personal medical purposes of the
patient. Existing law, known as the Medical Marijuana Program,
establishes a voluntary registration program for qualified medicinal
cannabis patients and their primary caregivers through a statewide
identification card system maintained by the State Department of Public
Health and sets forth guidelines for the possession of medicinal cannabis.
The Control, Regulate and Tax Adult-Use of Marijuana Act of 2016
(AUMA), an initiative measure approved as Proposition 64 at the
November 8, 2016, statewide general election, established a
96 348
comprehensive system to legalize, control, and regulate the cultivation,
processing, manufacture, distribution, testing, and sale of nonmedical
marijuana. AUMA reserved to a local jurisdiction specified powers
regarding commercial adult-use cannabis activity, including adopting
and enforcing local ordinances regulating commercial adult-use cannabis
activity. The Existing law, the Medicinal and Adult-Use Cannabis
Regulation and Safety Act (MAUCRSA), among other things,
consolidates the licensure and regulation of commercial medicinal and
adult-use cannabis activities, including the retail sale of medicinal
cannabis.
This bill would enact the Medicinal Cannabis Patients’ Right of
Access Act, which, on and after January 1, 2024, would prohibit a local
jurisdiction from adopting or enforcing any regulation that prohibits
the sale of, or otherwise imposes unreasonable restrictions on the safe
and affordable sale of, retail sale by delivery within the local jurisdiction
of medicinal cannabis to medicinal cannabis patients or their primary
caregivers by medicinal cannabis businesses, as defined. The bill would
prohibit regulations that unreasonably restrict, among other things, the
operating hours or the number or frequency of sales of medicinal
cannabis businesses. This bill would authorize a local jurisdiction to
adopt and enforce regulations limiting the sale of medicinal cannabis
to delivery only. defined, or that has the effect of prohibiting the retail
sale by delivery within the local jurisdiction of medicinal cannabis to
medicinal cannabis patients or their primary caregivers in a timely and
readily accessible manner and in types and quantities that are sufficient
to meet demand from medicinal cannabis patients within the local
jurisdiction, as specified. The bill bill, on and after January 1, 2024,
would provide that the act may be enforced by an action for writ of
mandate brought by a medical medicinal cannabis patient or their
primary caregiver, a medicinal cannabis business, the Attorney General,
or any other party otherwise authorized by law.
Existing law, the California Environmental Quality Act (CEQA),
requires a lead agency, as defined, to prepare, or cause to be prepared,
and certify the completion of, an environmental impact report on a
project that it proposes to carry out or approve that may have a
significant effect on the environment, or to adopt a negative declaration
if it finds that the project will not have that effect.
This bill would provide that CEQA does not apply to specified actions
taken by a local jurisdiction to comply with the bill’s provisions,
jurisdiction relating to medicinal cannabis businesses, including the
96
— 2 — SB 1186 349
repeal of any local regulation prohibiting the operation of medicinal
cannabis businesses.
To the extent this bill would impose additional duties on local
jurisdictions, the bill would impose a state-mandated local program.
The California Constitution requires the state to reimburse local
agencies and school districts for certain costs mandated by the state.
Statutory provisions establish procedures for making that reimbursement.
This bill would provide that, if the Commission on State Mandates
determines that the bill contains costs mandated by the state,
reimbursement for those costs shall be made pursuant to the statutory
provisions noted above.
Vote: majority. Appropriation: no. Fiscal committee: yes.
State-mandated local program: yes.
The people of the State of California do enact as follows:
line 1 SECTION 1. Section 26200 of the Business and Professions
line 2 Code is amended to read:
line 3 26200. (a) (1) Except as set forth in the Medicinal Cannabis
line 4 Patients’ Right of Access Act (Chapter 25 (commencing with
line 5 Section 26300)), this division shall not be interpreted to supersede
line 6 or limit the authority of a local jurisdiction to adopt and enforce
line 7 local ordinances to regulate businesses licensed under this division,
line 8 including, but not limited to, local zoning and land use
line 9 requirements, business license requirements, and requirements
line 10 related to reducing exposure to secondhand smoke, or to completely
line 11 prohibit the establishment or operation of one or more types of
line 12 businesses licensed under this division within the local jurisdiction.
line 13 (2) Except as set forth in the Medicinal Cannabis Patients’ Right
line 14 of Access Act (Chapter 25 (commencing with Section 26300)),
line 15 this division shall not be interpreted to supersede or limit existing
line 16 local authority for law enforcement activity, enforcement of local
line 17 zoning requirements or local ordinances, or enforcement of local
line 18 license, permit, or other authorization requirements.
line 19 (b) This division shall not be interpreted to require the
line 20 department to undertake local law enforcement responsibilities,
line 21 enforce local zoning requirements, or enforce local licensing,
line 22 permitting, or other authorization requirements.
line 23 (c) A local jurisdiction shall notify the department upon
line 24 revocation of any local license, permit, or authorization for a
96
SB 1186 — 3 — 350
line 1 licensee to engage in commercial cannabis activity within the local
line 2 jurisdiction. Within 60 days of being so informed, the department
line 3 shall begin the process to determine whether a license issued to
line 4 the licensee should be suspended or revoked pursuant to Chapter
line 5 3 (commencing with Section 26030).
line 6 (d) For facilities issued a state license that are located within
line 7 the incorporated area of a city, the city shall have full power and
line 8 authority to enforce this division and the regulations promulgated
line 9 by the department, if delegated by the state. Notwithstanding
line 10 Sections 101375, 101400, and 101405 of the Health and Safety
line 11 Code or any contract entered into pursuant thereto, or any other
line 12 law, the city shall assume complete responsibility for any
line 13 regulatory function pursuant to this division within the city limits
line 14 that would otherwise be performed by the county or any county
line 15 officer or employee, including a county health officer, without
line 16 liability, cost, or expense to the county.
line 17 (e) (1) This division does not prohibit the issuance of a state
line 18 temporary event license to a licensee authorizing onsite cannabis
line 19 sales to, and consumption by, persons 21 years of age or older at
line 20 a county fair event, district agricultural association event, or at
line 21 another venue expressly approved by a local jurisdiction for the
line 22 purpose of holding temporary events of this nature, provided that
line 23 the activities, at a minimum, comply with all the following:
line 24 (A) The requirements of paragraphs (1) to (3), inclusive, of
line 25 subdivision (g).
line 26 (B) All participants who are engaged in the onsite retail sale of
line 27 cannabis or cannabis products at the event are licensed under this
line 28 division to engage in that activity.
line 29 (C) The activities are otherwise consistent with regulations
line 30 promulgated and adopted by the department governing state
line 31 temporary event licenses.
line 32 (D) A state temporary event license shall only be issued in local
line 33 jurisdictions that authorize such events.
line 34 (E) A licensee who submits an application for a state temporary
line 35 event license shall, 60 days before the event, provide to the
line 36 department a list of all licensees that will be providing onsite sales
line 37 of cannabis or cannabis products at the event. If any changes occur
line 38 in that list, the licensee shall provide the department with a final
line 39 updated list to reflect those changes. A person shall not engage in
line 40 the onsite retail sale of cannabis or cannabis products, or in any
96
— 4 — SB 1186 351
line 1 way participate in the event, who is not included in the list,
line 2 including any updates, provided to the department.
line 3 (2) The department may impose a civil penalty on any person
line 4 who violates this subdivision, or any regulations adopted by the
line 5 department governing state temporary event licenses, in an amount
line 6 up to three times the amount of the license fee for each violation,
line 7 consistent with Sections 26018 and 26038.
line 8 (3) The department may require the event and all participants
line 9 to cease operations without delay if in the opinion of the
line 10 department or local law enforcement it is necessary to protect the
line 11 immediate public health and safety of the people of the state. The
line 12 department may also require the event organizer to immediately
line 13 expel from the event any participant selling cannabis or cannabis
line 14 products without a license from the department that authorizes the
line 15 participant to sell cannabis or cannabis products. If the unlicensed
line 16 participant does not leave the event, the department may require
line 17 the event and all participants to cease operations immediately.
line 18 (4) The order by the department for the event to cease operations
line 19 pursuant to paragraph (3) does not entitle the event organizer or
line 20 any participant in the event to a hearing or an appeal of the
line 21 decision. Chapter 3 (commencing with Section 490) of Division
line 22 1.5 and Chapter 4 (commencing with Section 26040) of this
line 23 division shall not apply to the order by the department for the event
line 24 to cease operations pursuant to paragraph (3).
line 25 (5) The smoking of cannabis or cannabis products at temporary
line 26 events authorized pursuant to this subdivision is prohibited in
line 27 locations where smoking is prohibited. For purposes of this section,
line 28 “smoking” has the same meaning as defined in subdivision (c) of
line 29 Section 22950.5.
line 30 (f) This division, or any regulations promulgated thereunder,
line 31 shall not be deemed to limit the authority or remedies of a city,
line 32 county, or city and county under any provision of law, including,
line 33 but not limited to, Section 7 of Article XI of the California
line 34 Constitution.
line 35 (g) Notwithstanding paragraph (1) of subdivision (a) of Section
line 36 11362.3 of the Health and Safety Code, a local jurisdiction may
line 37 allow for the smoking, vaporizing, and ingesting of cannabis or
line 38 cannabis products on the premises of a retailer or microbusiness
line 39 licensed under this division if all of the following are met:
96
SB 1186 — 5 — 352
line 1 (1) Access to the area where cannabis consumption is allowed
line 2 is restricted to persons 21 years of age or older.
line 3 (2) Cannabis consumption is not visible from any public place
line 4 or nonage-restricted area.
line 5 (3) Sale or consumption of alcohol or tobacco is not allowed
line 6 on the premises.
line 7 (h) This division shall not be interpreted to supersede Section
line 8 6404.5 of the Labor Code.
line 9 SEC. 2. Chapter 25 (commencing with Section 26300) is added
line 10 to Division 10 of the Business and Professions Code, to read:
line 11
line 12 Chapter 25. Medicinal Cannabis Patients’ Right of
line 13 Access Act
line 14
line 15 26300. The Legislature finds and declares as follows:
line 16 (a) Access to medicinal cannabis is an integral aspect of access
line 17 to health care, and eliminating barriers to medicinal cannabis access
line 18 is essential to promoting and preserving the health of Californians
line 19 for whom physicians have recommended the use of cannabis or
line 20 cannabis products.
line 21 (b) It is the policy of the state and the intent of the Legislature
line 22 to ensure that Californians throughout the state have timely and
line 23 convenient access to safe, effective, and affordable medicinal
line 24 cannabis.
line 25 26301. (a) This act shall be known, and may be cited, as the
line 26 Medicinal Cannabis Patients’ Right of Access Act.
line 27 (b) For purposes of this section: chapter:
line 28 (1) “Medicinal cannabis” means medicinal cannabis or medicinal
line 29 cannabis products, as those terms are defined in paragraph (1) of
line 30 subdivision (ai) of Section 26001.
line 31 (2) “Medicinal cannabis business” means a business retailer
line 32 authorized to engage in the retail sale by delivery of medicinal
line 33 cannabis to medicinal cannabis patients pursuant to a medicinal
line 34 cannabis retail license or microbusiness license. an M-license.
line 35 (3) “Medicinal cannabis patient” means a qualified patient, as
line 36 defined in Section 11362.7 of the Health and Safety Code, who
line 37 possesses a physician’s recommendation that complies with Article
line 38 25 (commencing with Section 2525) of Chapter 5 of Division 2,
line 39 or a qualified patient or primary caregiver for a qualified patient
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line 1 issued a valid identification card pursuant to Section 11362.71 of
line 2 the Health and Safety Code.
line 3 (4) “Regulation” means a local ordinance, regulation, policy,
line 4 or practice.
line 5 26302. (a) A local jurisdiction shall not adopt or enforce any
line 6 regulation that prohibits the sale retail sale by delivery within the
line 7 local jurisdiction of medicinal cannabis to medicinal cannabis
line 8 patients or their primary caregivers, or that otherwise imposes
line 9 unreasonable restrictions on the safe and affordable sale has the
line 10 effect of prohibiting the retail sale by delivery within the local
line 11 jurisdiction of medicinal cannabis to medicinal cannabis patients
line 12 or their primary caregivers by medicinal cannabis businesses,
line 13 businesses in a timely and readily accessible manner, and in types
line 14 and quantities that are sufficient to meet demand from medicinal
line 15 cannabis patients within the local jurisdiction, including, but not
line 16 limited to, regulations that unreasonably restrict any of the
line 17 following: regulation of any of the following that has the effect of
line 18 prohibiting the retail sale by delivery of medicinal cannabis:
line 19 (a)
line 20 (1) The number of medicinal cannabis businesses authorized to
line 21 operate in the local jurisdiction.
line 22 (b)
line 23 (2) The operating hours of medicinal cannabis businesses.
line 24 (c)
line 25 (3) The number or frequency of sales by delivery of medicinal
line 26 cannabis.
line 27 (d)
line 28 (4) The types or quantities of medicinal cannabis authorized to
line 29 be sold. sold by delivery.
line 30 (e) Any other aspect of the operation of a medicinal cannabis
line 31 business that is essential to its ability to offer medicinal cannabis
line 32 products for sale to medicinal cannabis patients and their primary
line 33 caregivers within the local jurisdiction in a timely and readily
line 34 accessible manner, and in types and quantities that are sufficient
line 35 to meet demand from medicinal cannabis patients within the local
line 36 jurisdiction.
line 37 (5) The establishment of physical premises from which retail
line 38 sale by delivery of medicinal cannabis within the jurisdiction is
line 39 conducted.
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line 1 (b) Nothing in this chapter shall be construed to prohibit the
line 2 adoption or enforcement of reasonable regulations on retail sale
line 3 by delivery of medicinal cannabis, including, but not limited to,
line 4 reasonable regulations related to:
line 5 (1) Zoning requirements that are not inconsistent with
line 6 subdivision (a). If compliance with subdivision (a) would otherwise
line 7 require a local jurisdiction to authorize a physical premises from
line 8 which retail sale by delivery of medicinal cannabis within the
line 9 jurisdiction is conducted, this paragraph shall not be construed
line 10 to alter that requirement.
line 11 (2) Security or public health and safety requirements.
line 12 (3) Licensing requirements.
line 13 (4) The imposition, collection, and remittance of any applicable
line 14 state or local taxes upon retail sales occurring within the local
line 15 jurisdiction.
line 16 (c) Nothing in this chapter shall be construed to limit or
line 17 otherwise affect the ability of a local jurisdiction to adopt or
line 18 enforce any regulations on commercial cannabis operations other
line 19 than retail sale by delivery of medicinal cannabis in the local
line 20 jurisdiction.
line 21 (d) This section shall become operative on January 1, 2024.
line 22 26303. A local jurisdiction may adopt and enforce regulations
line 23 that limit the sale of medicinal cannabis to delivery only, which
line 24 shall not be deemed to be an unreasonable restriction.
line 25 26304.
line 26 26303. The California Environmental Quality Act (CEQA)
line 27 (Division 13 (commencing with Section 21000) of the Public
line 28 Resources Code) does not apply to any of the following:
line 29 (a) The repeal of any local ordinance, regulation, or rule
line 30 prohibiting the operation of medicinal cannabis businesses.
line 31 (b) The adoption of any local ordinance, regulation, or rule
line 32 providing for discretionary review and approval of any local
line 33 permits, licenses, or other local authorizations, consistent with
line 34 Sections 26302 and 26303, Section 26302, to engage in retail sales
line 35 by delivery of medicinal cannabis or medicinal cannabis products
line 36 conducted by businesses engaged in delivery from premises within
line 37 the local jurisdiction, or by storefront retailers within the local
line 38 jurisdiction, or both, on the condition that the discretionary review
line 39 provided for by that local ordinance, regulation, or rule includes
line 40 any applicable environmental review required by CEQA.
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line 1 (c) The adoption of any local ordinance, regulation, or rule
line 2 otherwise establishing a local jurisdiction’s compliance with this
line 3 chapter.
line 4 26305.
line 5 26304. (a) This chapter may be enforced by an action brought
line 6 pursuant to Chapter 2 (commencing with Section 1084) of Title 1
line 7 of Part 3 of the Code of Civil Procedure by any of the following
line 8 parties, who shall be beneficially interested within the meaning of
line 9 Section 1086 of the Code of Civil Procedure:
line 10 (1) A medicinal cannabis patient or their primary caregiver who
line 11 seeks to purchase medicinal cannabis or medicinal cannabis
line 12 products within the local jurisdiction.
line 13 (2) A medicinal cannabis business that seeks to offer medicinal
line 14 cannabis for sale within the local jurisdiction.
line 15 (3) The Attorney General.
line 16 (4) Any other party otherwise authorized by law.
line 17 (b) This section shall not be construed to limit the availability
line 18 of any other remedy otherwise available to enforce this chapter.
line 19 The existence of any other remedy shall not restrict the availability
line 20 of relief to enforce this chapter under Chapter 2 (commencing with
line 21 Section 1084) of Title 1 of Part 3 of the Code of Civil Procedure.
line 22 (c) This section shall become operative on January 1, 2024.
line 23 26306.
line 24 26305. Nothing in this chapter shall be construed to limit or
line 25 otherwise affect the ability or right of a local jurisdiction to regulate
line 26 adult-use cannabis pursuant to Section 26200.
line 27 26307.
line 28 26306. This chapter addresses a matter of statewide concern
line 29 and not a municipal affair, as that term is used in Section 5 of
line 30 Article XI of the California Constitution.
line 31 SEC. 3. If the Commission on State Mandates determines that
line 32 this act contains costs mandated by the state, reimbursement to
line 33 local agencies and school districts for those costs shall be made
line 34 pursuant to Part 7 (commencing with Section 17500) of Division
line 35 4 of Title 2 of the Government Code.
O
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357
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SENATE RULES COMMITTEE
Office of Senate Floor Analyses
(916) 651-1520 Fax: (916) 327-4478
SB 1186
THIRD READING
Bill No: SB 1186
Author: Wiener (D)
Amended: 4/25/22
Vote: 21
SENATE BUS., PROF. & ECON. DEV. COMMITTEE: 8-4, 4/4/22
AYES: Roth, Becker, Dodd, Eggman, Leyva, Min, Newman, Pan
NOES: Melendez, Bates, Jones, Ochoa Bogh
NO VOTE RECORDED: Archuleta, Hurtado
SENATE GOVERNANCE & FIN. COMMITTEE: 4-1, 4/20/22
AYES: Caballero, Durazo, Hertzberg, Wiener
NOES: Nielsen
SENATE APPROPRIATIONS COMMITTEE: Senate Rule 28.8
SUBJECT: Medicinal Cannabis Patients’ Right of Access Act
SOURCE: California Cannabis Industry Association
DIGEST: This bill prohibits, beginning January 1, 2024, local jurisdictions from
adopting or enforcing regulations that prohibit retail delivery of medicinal
cannabis, or any regulation that has the effect of prohibiting the retail delivery of
medicinal cannabis in a timely and readily accessible manner. This bill permits the
provisions be enforced by a writ of mandate beginning January 1, 2024. This bill
includes exemptions to the California Environmental Quality Act (CEQA) relating
to medicinal cannabis businesses.
ANALYSIS:
Existing law:
1) Enacts the Medicinal and Adult-Use Cannabis Regulation and Safety Act (“the
Act”) to establish a comprehensive system to control and regulate the
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cultivation, distribution, transport, storage, manufacturing, proces sing, and sale
of both medicinal cannabis and cannabis products, and adult-use cannabis and
cannabis products for adults 21 years of age and over. (Business and
Professions Code (BPC) § 26000, et seq.)
2) Permits local jurisdiction to adopt and enforce local ordinances to regulate
licensed cannabis businesses. (BPC § 26200)
3) Establishes the Compassionate Use Act (CUA) of 1996, also known as
Proposition 215, which protects patients and their primary caregivers from
criminal prosecution or sanction for obtaining and using marijuana for medical
purposes upon the recommendation of a physician. Also protects physicians
who recommends marijuana to a patient for medical purposes from being
punished or denied any right or privilege. States that the purpose of CUA is t o
ensure that seriously ill Californians have the right to obtain and use marijuana
if a physician has determined that the person’s health would benefit from its use
in the treatment of cancer, anorexia, AIDS, chronic pain, spasticity, glaucoma,
arthritis, migraine, or any other illness for which marijuana provides relief.
(Health and Safety Code (HSC) §11362.5)
4) Establishes the Compassionate Access to Medical Cannabis Act or Ryan’s Law
which requires a health care facility to permit a terminally ill patient, defined as
a prognosis of one year or less to live, to use medical cannabis within the health
care facility. (HSC §§ 1649 – 1649.6)
5) Clarifies the Compassionate Access to Medical Cannabis Act or Ryan’s Law
does deem to reduce, expand, or otherwise modify the laws restricting the
cultivation, possession, distribution, or use of cannabis that may be otherwise
applicable, including, but not limited to, the Control, Regulate and Tax Adult
Use of Marijuana Act. (HSC § 1649.5)
6) Requires, under CEQA, lead agencies with the principal responsibility for
carrying out or approving a proposed discretionary project to prepare a negative
declaration, mitigated declaration, or environmental impact report (EIR) for this
action, unless the project is exempt from CEQA (CEQA includes various
statutory exemptions, as well as categorical exemptions in the CEQA
Guidelines). (Public Resources Code (PRC) §21000 et seq.)
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7) Permits civil remedies via the California Code of Civil Procedure in the
enforcement actions taken against a licensee or unlicensed person for a
violation this Act. (BPC § 26031.5)
This bill:
1) Establishes the “Medicinal Cannabis Patients’ Right of Access Act”.
2) Restricts, beginning January 1, 2024, local jurisdictions from adopting or
enforcing any regulation that prohibits the sale by delivery of medicinal
cannabis to medicinal cannabis patients or their primary caregivers, or that has
the effect of prohibiting the retail sale by delivery of medicinal cannabis to
medicinal cannabis patients or their primary caregivers by medicinal cannabis
businesses in a timely and readily accessible manner, and in types and
quantities that are sufficient to meet demand from medicinal cannabis patients,
including, but not limited to, regulations that unreasonably restrict any of the
following:
a) The number of medicinal cannabis businesses authorized to operate in the
local jurisdiction.
b) The operating hours of medicinal cannabis businesses.
c) The number or frequency of sales by delivery of medicinal cannabis.
d) The types or quantities of medicinal cannabis authorized to be sold.
e) The establishment of physical premises from which retail sale by delivery of
medicinal cannabis within the jurisdiction is conducted.
3) Clarifies that nothing in this chapter shall be construed to prohibit the adoption
or enforcement of reasonable regulations on retail sale by delivery of medicinal
cannabis.
4) Provides an act may be enforced for writ of mandate brought by a medicinal
cannabis patient or their primary caregiver, a medicinal cannabis business, the
Attorney General, or any other party otherwise authorized by law.
5) Prohibits the application of CEQA requirements from applying to the
following:
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a) The repeal of any local ordinance, regulation, or rule prohibiting the
operation of medicinal cannabis businesses.
b) The adoption of any local ordinance, regulation, or rule providing for
discretionary review and approval of any local permits, licenses, or other
local authorizations to engage in retail sales by delivery of medicinal
cannabis or medicinal cannabis products conducted by businesses engaged
in delivery from premises within the local jurisdiction, on the condition that
the discretionary review provided for by that local ordinance, regulation, or
rule includes any applicable environmental review required by CEQA.
Background
History of Medicinal Cannabis. California was the first state in the nation to allow
for the medical use of marijuana with the passage of Proposition 215 in 1996.
Proposition 215 protected qualified patients and primary caregivers from
prosecution related to the possession and cultivation of cannabis for medicinal
purposes. Since then, according to the National Conference of State Legislatures,
36 more states, the District of Columbia, Guam, Puerto Rico, and the U.S. Virgin
Islands have enacted similar laws.
In 2003, the Legislature authorized the formation of medical marijuana
cooperatives—nonprofit organizations that cultivate and distribute marijuana for
medical uses to their members through dispensaries.
In 2015, the Legislature passed the Medical Cannabis Regulation and Safety Act
(MCRSA). For the first time, MCRSA established a comprehensive, statewide
licensing and regulatory framework for the cultivation, manufacture,
transportation, testing, distribution, and sale of medicinal cannabis.
Shortly following the passage of MCRSA in November 2016, California voters
passed Proposition 64, the "Control, Regulate and Tax Adult Use of Marijuana
Act" (Proposition 64), which legalized adult-use cannabis. Less than a year later in
June 2017, the California State Legislature passed a budget trailer bill, SB 94
(Committee on Budget and Fiscal Review, Chapter 27, Statutes of 2017), that
integrated MCRSA with Proposition 64 to create the Medicinal and Adult Use
Cannabis Regulation and Safety Act (MAUCRSA), the current regulatory structure
for both medicinal and adult-use cannabis. Beginning in 2018, Proposition 64
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permitted adults 21 years of age or older to legally grow, possess, and use cannabis
for nonmedical purposes, with certain restrictions.
As the cannabis industry has evolved over the past two decades, the Author reports
that access to medicinal cannabis has been adversely impacted given that
MAUCRSA gives cities the authority to ban cannabis activity, including medical
cannabis.
County of Santa Cruz, et. al. v. BCC. In 2019, the County of Santa Cruz and 24
other California cities sued the Bureau of Cannabis Control (BCC). BCC
promulgated CCR § 15416(d) which permits statewide cannabis delivery. The
plaintiffs, local jurisdictions, claimed the regulation directly conflicts with BPC §
26200, which gives authority to local jurisdictions to regulate cannabis in their
county or city. In 2021, the courts decided that delivery is permitted statewide.
However, it also affirmed that cities and counties can ban operations, and they can
choose to enforce their own ordinances.
Local Control. Proposition 64 allowed local jurisdictions to choose if cannabis
activity was the best direction for their respective counties and cities. Today, about
53% of counties have permitted cannabis commercial Medicinal/Adult-Use
cannabis business operations. This leaves, geographically, almost half of the state
without access to legal cannabis in a local county or city. Because the regulatory
framework for adult-use and medicinal were consolidated, local jurisdictions are
permitted to make the same regulatory decision for all use of cannabis.
Access to Medicinal Cannabis. According to the Sponsor, there are about 18 local
jurisdictions that have limited their licensing to only certain medicinal activities. In
addition, there are 17 jurisdictions that have prohibited all commercial cannabis
activities from being established within their jurisdictions, but have explicit
ordinances allowing medicinal cannabis delivery into their jurisdiction as long as it
originates outside of their jurisdiction. Currently, there are 979 brick and mortar
storefronts and 391 delivery operators.
Medicinal Use Benefits. Following enactment of Proposition 215 (CUA), the
Institute of Medicine issued a report in 1999 stating that scientific data indicate the
“potential therapeutic value of cannabinoid drugs, primarily THC, for pain relief,
control of nausea and vomiting, and appetite stimulation.” The report went on to
state that the psychological effects of cannabinoids, such as anxiety reduction,
sedation, and euphoria can influence their potential therapeutic value. In 2017, the
National Academies of Science, Engineering, and Medicine (NASEM) released a
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comprehensive report dedicated to the current understanding of the demonstrated
health effects of cannabis and cannabinoids, including cannabidiol (CBD) and the
psychoactive molecule, tetrahydrocannabinol (THC). This review found evidence
to support that patients who were treated with cannabis or cannabinoids were more
likely to experience significant reductions in pain symptoms. It also found benefits
for multiple sclerosis-related muscle spasms, and preventing and treating
chemotherapy-induced nausea and vomiting.
The report found conclusive evidence of modest therapeutic efficacy for cannabis,
cannabis-based products, or synthetic cannabinoids for three conditions: cancer
patients experiencing chemotherapy-induced nausea and vomiting, chronic pain,
and multiple sclerosis-related spasticity. For other conditions evaluated, NASEM
either found no therapeutic effects or inconclusive evidence of effects. Although
there is only conclusive evidence for these three conditions, California’s
Compassionate Use Act of 1996 established the right for patients to obtain and use
cannabis when prescribed for “cancer, anorexia, AIDS, chronic pain, spasticity,
glaucoma, arthritis, migraine, or any other illness for which [cannabis] may
provide relief.” At this point in time, there is limited information doctors can rely
upon to properly discuss, recommend, and prescribe cannabis to patients.
Medicinal versus Adult-Use Cannabis. Currently, doctors write their patient or
client a “recommendation” for cannabis. After a doctor provides a
“recommendation”, the county health department approves (or denies) it with an
application fee, and then a medical identification card (ID) is given. With this ID, a
person can buy cannabis in a retail store, but benefit from a reduced taxes.
Medicinal Cannabis is fully exempt from state and local sales taxes if purchased
for medical use with a valid state medical ID card. Some cities and counties also
levy lower excise tax rates on purchases. This bill does not address how medicinal -
only retail would impact localities without tax revenue for services like
enforcement.
Enforcement mechanism. This bill provides for enforcement of its requirements
through the existing writ of mandate provisions in the Code of Civil Procedure.
(See Code Civ. Proc., pt. 2, tit. 1, ch. 2, §§ 1084 et seq.) A writ of mandate issued
pursuant to these provisions is a court order to a specific body to compel the
performance of an act that is required by law. (Id., § 1085.) The bill authorizes any
medical cannabis patient or primary cannabis caregiver who seeks to purchase
cannabis in the jurisdiction, a medical cannabis business that seeks to offer medical
cannabis for sale in the jurisdiction, the Attorney General, and any other party
otherwise authorized by law to seek the writ, and establishes that these potential
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parties have the necessary interest in a local jurisdiction’s compliance to satisfy the
statutory interest requirement. (See id., § 1086.) While the bill does not create a
private right of action that would allow an injured party to seek damages, the bill
specifies that the provision authorizing a party to seek a writ of mandate does not
limit the availability of other remedies; as su ch, if a local jurisdiction’s violation of
the bill also constituted a violation of additional statutes, this bill would not
prohibit an injured party from seeking remedies under all available statutory
schemes.
FISCAL EFFECT: Appropriation: No Fiscal Com.: Yes Local: Yes
SUPPORT: (Verified 5/17/22)
California Cannabis Industry Association (source)
Americans for Safe Access
APLA Health
Assured Partners
Autumn Brands
California Norml
Curaleaf
Endo Industries
Good Farmers Great Neighbors
Kiva Confections
MWG Holdings Group, Inc.
Origins Council
Quality Testing Lab
San Diego Cannabis Times
San Francisco Aids Foundation
SPARC
The Parent Company
Weed for Warriors Project
OPPOSITION: (Verified 5/17/22)
California Contract Cities Association
California State Association of Counties
City of Bellflower
City of Beverly Hills
City of Lakewood
City of Menifee
City of Thousand Oaks
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City of Walnut
County of Butte
League of California Cities
Rural County Representatives of California
Santa Cruz County Board of Supervisors
Urban Counties of California
ARGUMENTS IN SUPPORT: Generally, supporters write that the the problem
can be found in Proposition 64’s dual licensing structure, because cannabis
businesses must be licensed by both the State and the appropriate local jurisdiction
to legally operate. According to the Secretary of State, 393 out of 540 jurisdictions
voted in favor of Proposition 64. But today, approximately two-thirds of California
cities and counties still prohibit commercial cannabis retail. The shortage of legal
cannabis retail businesses has fueled an ever-growing illicit cannabis market,
which is estimated to be worth nearly $8 billion annually.
ARGUMENTS IN OPPOSITION: Generally, opposition writes that SB 1186
undermines the intent of MAUCRSA by eliminating a local jurisdiction’s ability to
prohibit medical cannabis retail activities, regardless of the needs or conditions in
the jurisdiction, and restricting local authority to set appropriate local regulations
which are developed in various public processes.
Prepared by: Alexandria Smith Davis / B., P. & E.D. /
5/18/22 15:47:59
**** END ****
367
Agenda Item No.: 13.B
Mtg. Date: 06/27/2022
TO:HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM:CHRISTIAN HORVATH, CITY CLERK / EXECUTIVE ASSISTANT TO
CITY MANAGER
THRU:ELAINE JENG P.E., CITY MANAGER
SUBJECT:DISCUSSION REGARDING LOS ANGELES COUNTY SANITATION
DISTRICT LABOR AGREEMENT (WILSON)
DATE:June 27, 2022
BACKGROUND:
Mayor Pro Tem Wilson attends the monthly Los Angeles County Sanitation District meeting
and requested this be brought to the attention of the City Council.
DISCUSSION:
None.
FISCAL IMPACT:
None.
RECOMMENDATION:
Provide direction to staff.
ATTACHMENTS:
CL_AGN_220613_SanitationDistrict.pdf
368
369
Agenda Item No.: 14.A
Mtg. Date: 06/27/2022
TO:HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM:CHRISTIAN HORVATH, CITY CLERK / EXECUTIVE ASSISTANT TO
CITY MANAGER
THRU:ELAINE JENG P.E., CITY MANAGER
SUBJECT:UPDATE ON EIS REGISTRATION EFFORTS
DATE:June 27, 2022
BACKGROUND:
The City Council commissioned an Emergency Information System (EIS) to be built for Rolling
Hills. The EIS is accessible on the city’s website and it is only set up for residents of Rolling
Hills to enter household, and contact information by address. Contact information entered into
the EIS can be exported to the two above mentioned platforms to send out notification
messages. The Block Captains worked with city staff to test drive the EIS. Volunteers from the
Block Captain program reported on ease of use, the mobile version on cell phones, EIS on
Mac Books and Personal Computers, and program interface improvements.
At the April, 25, 2022 City Council meeting, staff was asked to return with an update on the
current EIS registration drive.
DISCUSSION:
As of Wednesday June 6, 2022, an estimate 69 households have registered for the EIS. Of
those, staff was able to assist either over the phone or at city hall an estimated 33 households.
The number of residents whose information was added for those households was 93.
EIS Enrollments:
November 2021 4
December 2021 1
January 2022 1
February 2022 1
March 2022 9
April 2022 21 (staff enrolled 11)
May 2022 31 (Staff enrolled 22)
June 2022 1
TOTAL: 69
370
FISCAL IMPACT:
None.
RECOMMENDATION:
Receive and file.
ATTACHMENTS:
371
Agenda Item No.: 14.B
Mtg. Date: 06/27/2022
TO:HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM:CHRISTIAN HORVATH, CITY CLERK / EXECUTIVE ASSISTANT TO
CITY MANAGER
THRU:ELAINE JENG P.E., CITY MANAGER
SUBJECT:CONSIDERATION OF SOUTH BAY CITIES COUNCIL OF
GOVERNMENTS (SBCCOG) REQUEST FOR SUPPORT REGARDING
STATE BUDGET REQUEST
DATE:June 27, 2022
BACKGROUND:
On June 3, 2022, the South Bay Cities Council of Governments (SBCCOG) sent local
legislators a request for state funding of $5 million for the SBCCOG to create a Center for
Sustainable and Resilient Neighborhoods. As the attached letter shows, this funding would
allow the SBCCOG to move forward with a solar initiative, regional organic waste education,
the Local Travel Network, Neighborhood Centers and further advancing city climate action
plan implementation steps.
DISCUSSION:
State budget deliberations have started and therefore time is of the essence for the SBCCOG
to show local legislators that they also have individual member cities support. The SBCCOG is
requesting a formal letter of support from the City of Rolling Hills, but also immediately having
the Mayor and Councilmembers send personal email notes to our legislators (Senator Allen
and Assemblymember Muratsuchi) saying that you are in support as an individual. If willing
staff can provide a sample email for the City Council.
FISCAL IMPACT:
None.
RECOMMENDATION:
Consider and provide direction to staff.
ATTACHMENTS:
CL_AGN_220613_SBCCOG_StateBudgetRequest.pdf
372
L O C A L G O V E R N M E N T S I N A C T I O N
Carson El Segundo Gardena Hawthorne Hermosa Beach Inglewood Lawndale Lomita
Manhattan Beach Palos Verdes Estates Rancho Palos Verdes Redondo Beach Rolling Hills
Rolling Hills Estates Torrance Los Angeles District #15 Los Angeles County
2355 Crenshaw Blvd., #125
Torrance, CA 90501
(310) 371-7222
sbccog@southbaycities.org
www.southbaycities.org
June 2, 2022
The Honorable Ben Allen
Senator, 26th District
1021 O Street, Suite 6610
Sacramento, CA 95814-4900
The Honorable Steven Bradford
Senator, 35th District
1021 O Street, Suite 7210
Sacramento, CA 95814-4900
The Honorable Al Muratsuchi
Assemblymember, 66th District
1021 O Street, Suite 5610
Sacramento, CA 95814-4900
The Honorable Mike Gipson
Assemblymember, 64th District
1021 O Street, Suite 8110
Sacramento, CA 95814-4900
Re: South Bay Cities Council of Governments State Budget Funding Request
Dear South Bay Legislators:
The SBCCOG respectfully submits this request for a $5 million allocation from the state’s historic $100
billion budget surplus to create a South Bay Center for Sustainable and Resilient
Neighborhoods. This Center’s mission would be to expeditiously deploy all tools available to local and
subregional governments to dramatically reduce greenhouse gas (GHG) emissions in order to create more
equitable, sustainable and resilient neighborhoods in the South Bay. Dramatically reducing GHG
emission over the next five years is critical to avoiding climate change “tipping points.” The SBCCOG
would utilize the state budget allocation within that time period to implement various programs and
projects that reduce GHG emissions, as well as develop partnerships to leverage state funding.
The SBCCOG has worked with our cities to adopt both local climate action plans and adaptation plans. In
addition, the SBCCOG Board adopted subregional climate action and adaptation plans. However, neither
the SBCCOG nor our cities have adequate resources to implement these plans. A state budget allocation
that provides seed funding for a collaborative implementation program will ensure successful
implementation at this critical time if irreversible environmental damage is to be avoided.
We envision the Center implementing programs that could reduce carbon in a variety of ways across the
diverse communities of the South Bay cities. These programs will include:
• Developing renewable energy and electric storage programs – Municipal roof top solar
generation and electric storage systems will be critical to adapting to this future, as communities
transition from natural gas appliances to electric, use high levels of A/C to combat extended heat
waves and ramp up electric vehicle charging. South Bay cities have expressed interest in roof top
solar projects that could not only reduce GHG emissions, but also increase the resilience of
critical city services. Funding could be leveraged to bring in other partners.
• Implementing a Local Use Vehicle Ecosystem, which will provide a scalable option for zero
emission mobility in support of the hyper-local travel patterns in the South Bay – SBCCOG
research shows that 70% of trips in the South Bay are within 3 miles of home and 90% within 10
miles. Additionally, public transit mode share is less than 3% in the subregion, largely due to
inefficient or infrequent service for the noted travel patterns. This means most South Bay
373
2
residents use internal combustion engine (ICE) vehicles to make short trips. To reduce
transportation related GHG emissions, the South Bay must transition from ICE to EV modes.
Prioritizing the least expensive segment of the market – Local Use Vehicles – will speed the
transition by getting zero emission vehicles into the hands of drivers from all economic
backgrounds—not just those who can afford a full-sized EV. The SBCCOG is working with our
cities to implement their respective segments of the South Bay Local Travel Network for all
Local Use Vehicles. Success will depend on funding to implement public education, ride and
drive events, and other tools to help residents “right size” their ride. These supportive initiatives
are ready for implementation but require funding.
• Implementing a pilot of our innovative land use-technology strategy to develop a “digital
hub” and revitalize a neighborhood center in three disadvantaged neighborhoods to
advance digital equity while also reducing carbon emissions – One of the most effective
methods of reducing transportation related GHG emissions is by creating destinations that are
closer to home. The SBCCOG is pioneering an innovative strategy that establishes neighborhood
business districts, initially in disadvantaged and working-class communities. Districts are
centered around a public facility dedicated to providing high-speed internet access combined with
technology and training. The SBCCOG’s award-winning South Bay Fiber Network project is
currently operating a middle-mile network ready to extend to commercial areas in equity-focused
communities as well as to additional public facilities. These centers would provide a variety of
services, including educational training opportunities for residents on use of emerging
technologies such as 3D printing. When coupled with the SBCCOG’s Local Use Vehicle
ecosystem initiative, these neighborhood centers would allow South Bay residents to close the
“mobility divide” by reaching most of their destinations with little to no GHG emissions. This is
achieved through use of active modes, zero emission LUVs, and virtual presence of telemedicine,
distance education and e-government.
• Developing regional organic waste projects – Our cities all face organic waste and SB 1383
compliance requirements. The SBCCOG believes a cost-effective regional organic waste effort is
feasible and can be successful. The SBCCOG has worked with partner agencies such as West
Basin Municipal Water District to implement regional water conservation programs and could
replicate that success with state funding for organic waste.
The SBCCOG is an agile organization with a record of accomplishing successful environmental and
social justice projects in partnership with the cities and county areas of the South Bay. We have programs
supported by years of research and demonstration that are ready for implementation. The SBCCOG will
build on our proven history of success in the region in the areas of mobility, technology, water and energy
efficiency with seed funding from the state. Our cities are poised to move forward with implementation of
the sustainability programs described above that are currently unfunded. The historic state budget surplus
will ensure that together, they can do so in collaboration facilitated by the SBCCOG. This funding will
allow the South Bay to demonstrate to the state that strategically placed resources can make a positive
impact to reduce greenhouse gas emissions and advance the state’s goals.
Thank you for your consideration of this proposal. Should you have any questions, please contact
SBCCOG Executive Director, Jacki Bacharach, at (310) 371-7222 or Jacki@southbaycities.org.
Sincerely,
Drew Boyles, SBCCOG Chair
Mayor, City of El Segundo
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