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2022-08-22_CC_AgendaPacket1.CALL TO ORDER 2.ROLL CALL 3.PLEDGE OF ALLEGIANCE 4.PRESENTATIONS/PROCLAMATIONS/ANNOUNCEMENTS 4.A.PRESENTATION BY CALIFORNIA WATER SERVICE ON THE DROUGHT, WATER-USE RESTRICTIONS AND CONSERVATION RECOMMENDATION: Receive and file. 5.BLUE FOLDER ITEMS (SUPPLEMENTAL) Blue folder (supplemental) items are additional back up materials to administrative reports, changes to the posted agenda packet, and/or public comments received after the printing and distribution of the agenda packet for receive and file. 6.PUBLIC COMMENT ON NON-AGENDA ITEMS This is the appropriate time for members of the public to make comments regarding items not listed on this agenda. Pursuant to the Brown Act, no action will take place on any items not on the agenda. 7.CONSENT CALENDAR Business items, except those formally noticed for public hearing, or those pulled for discussion are assigned to the Consent Calendar. The Mayor or any Councilmember may request that any Consent Calendar item(s) be removed, discussed, and acted upon separately. Items removed from the Consent Calendar will be taken up under the "Excluded Consent Calendar" section below. Those items remaining on the Consent Calendar will be approved in one motion. The Mayor will call on anyone wishing to address the City Council on any Consent Calendar item on the agenda, which has not been pulled by Councilmembers for discussion. 2 PORTUGUESE BEND ROAD ROLLING HILLS, CA 90274 (310) 377-1521 AGENDA Regular City Council Meeting CITY COUNCIL Monday, August 22, 2022 CITY OF ROLLING HILLS 7:00 PM The meeting agenda is available on the City’s website. The City Council meeting will be live-streamed on the City’s website. Both the agenda and the live-streamed video can be found here: https://www.rolling-hills.org/government/agenda/index.php Members of the public may submit written comments in real-time by emailing the City Clerk’s office at cityclerk@cityofrh.net. Your comments will become part of the official meeting record. You must provide your full name, but please do not provide any other personal information that you do not want to be published. Recordings to City Council meetings can be found here: https://www.rolling-hills.org/government/agenda/index.php Next Resolution No. 1305 Next Ordinance No. 380 CL_AGN_220822_CC_CalWaterPresentation.pdf 1 7.A.APPROVE AFFIDAVIT OF POSTING FOR THE CITY COUNCIL REGULAR MEETING OF AUGUST 22, 2022 RECOMMENDATION: Approve. 7.B.APPROVE MOTION TO READ BY TITLE ONLY AND WAIVE FURTHER READING OF ALL ORDINANCES AND RESOLUTIONS LISTED ON THE AGENDA RECOMMENDATION: Approve. 7.C.APPROVE THE FOLLOWING CITY COUNCIL MINUTES: AUGUST 8, 2022 RECOMMENDATION: Approve as presented. 7.D.PAYMENT OF BILLS RECOMMENDATION: Approve as presented. 7.E.FOR SECOND READING AND ADOPTION: ADOPT BY TITLE ONLY ORDINANCE NO. 376 AMENDING CHAPTER 17.28 OF THE MUNICIPAL CODE REGARDING ACCESSORY DWELLING UNITS AND JUNIOR ACCESSORY DWELLING UNITS AND FINDING THE ACTION TO BE EXEMPT FROM CEQA RECOMMENDATION: Adopt by title only Ordinance No. 376, entitled, "AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF ROLLING HILLS, CALIFORNIA AMENDING CHAPTER 17.28 OF THE ROLLING HILLS MUNICIPAL CODE GOVE RNING ACCESSORY DWELLING UNITS AND JUNIOR ACCESSORY DWELLING UNITS AND FINDING THE ACTION TO BE EXEMPT FROM CEQA.” 7.F.APPROVE RESOLUTION NO. 1304 MODIFYING A REIMBURSEMENT POLICY IN ACCORDANCE WITH GOVERNMENT CODE Â§Â§ 53232.2 AND 53232.3 AND REPEALING RESOLUTION NO. 1002. RECOMMENDATION: Approve as presented. 7.G.INTERIM FINANCIAL REPORT FOR THE FISCAL YEAR ENDED JUNE 30, 2022 RECOMMENDATION: That Council receive and accept the interim financial report for the fiscal year ended June 30, 2022; and approve the proposed budget adjustments as detailed in the attached Schedule of Proposed Budget Adjustments. 8.EXCLUDED CONSENT CALENDAR ITEMS 9.COMMISSION ITEMS CL_AGN_220822_CC_AffidavitofPosting.pdf CL_MIN_220808_CC_F.pdf CL_AGN_220822_PaymentOfBills.pdf 376_ADU_Ordinance.pdf ResolutionNo1304_AB1234_ReimbursementPolicyUpdate.pdf CL_AGN_220822_CC_Schedule_ProposedBudgetAdjustments.pdf CL_AGN_220822_CC_Summary_Revenues&Expenditures_BudgetvsActual.pdf CL_AGN_220822_CC_BudgetvsActuals_GeneralFundRevenues.pdf CL_AGN_220822_CC_BudgetvsActual_GeneralFundExpenditures.pdf CL_AGN_220822_CC_BudgetvsActual_OtherFunds.pdf 2 10.PUBLIC HEARINGS 11.OLD BUSINESS 11.A.RECEIVE AND FILE AN UPDATE ON FUEL LOAD REDUCTION FROM THE PVP LAND CONSERVANCY FOR PHASE I, II, III, and IV. RECOMMENDATION: Receive and file. 11.B.RECEIVE AN UPDATE ON THE LOS ANGELES REGIONAL WATER QUALITY CONTROL BOARD'S REVIEW OF THE PROPOSED APPROACH FOR STORMWATER COMPLIANCE FOR MACHADO LAKE; AND DIRECT STAFF NOT TO PARTICIPATE IN THE TORRANCE AIRPORT STORMWATER BASIN PROJECT RECOMMENDATION: Receive report and direct staff to inform the City of Torrance on participation in the Torrance Airport Stormwater Basin project. 12.NEW BUSINESS 13.MATTERS FROM THE CITY COUNCIL 13.A.DISCUSSION ON THE TRADITION OF TAKING CITY COUNCIL PHOTOS ANNUALLY (MIRSCH) RECOMMENDATION: Provide direction to staff. 14.MATTERS FROM STAFF 14.A.FIRE FUEL ABATEMENT ENFORCEMENT QUARTERLY REPORT FOR THE SECOND QUARTER OF 2022 (APRIL 1 THROUGH JUNE 30) RECOMMENDATION: Receive and file. 15.RECESS TO CLOSED SESSION 16.RECONVENE TO OPEN SESSION 17.ADJOURNMENT Next regular meeting: Monday, September 12, 2022 at 7:00 p.m. in the City Council Chamber, Rolling Hills City Hall, 2 Portuguese Bend Road, Rolling Hills, California, 90274. CL_AGN_220822_CC_PVPLC_Presentation.pdf 2022.1.24 City Council_Fuel Load Reduction Phase 4_Draft.pdf StaffReport_TorranceAirportProject_2021_August.pdf Q2 2022 Opened Cases 082222.pdf Q2 2022 Closed Cases 082222.pdf CUMULATIVE OPEN CASES.pdf CUMULATIVE LIST.pdf Notice: Public Comment is welcome on any item prior to City Council action on the item. 3 Documents pertaining to an agenda item received after the posting of the agenda are available for review in the City Clerk's office or at the meeting at which the item will be considered. In compliance with the Americans with Disabilities Act (ADA), if you need special assistance to participate in this meeting due to your disability, please contact the City Clerk at (310) 377-1521 at least 48 hours prior to the meeting to enable the City to make reasonable arrangements to ensure accessibility and accommodation for your review of this agenda and attendance at this meeting. 4 Agenda Item No.: 4.A Mtg. Date: 08/22/2022 TO:HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL FROM:CHRISTIAN HORVATH, CITY CLERK / EXECUTIVE ASSISTANT TO CITY MANAGER THRU:ELAINE JENG P.E., CITY MANAGER SUBJECT:PRESENTATION BY CALIFORNIA WATER SERVICE ON THE DROUGHT, WATER-USE RESTRICTIONS AND CONSERVATION DATE:August 22, 2022 BACKGROUND: None. DISCUSSION: None. FISCAL IMPACT: None. RECOMMENDATION: Receive and file. ATTACHMENTS: CL_AGN_220822_CC_CalWaterPresentation.pdf 5 Quality. Service. Value.1 The Drought, Water-Use Restrictions, Conservation, and You Rolling Hills City Council Meeting California Water Service August 22, 2022 Quality. Service. Value.® 6 Quality. Service. Value.2 Introductions •Agustin Baeza Operations Manager, Rancho Dominguez Email: Abaeza@CalWater.com •Tammie Myers Conservation Coordinator Email: Tmyers@CalWater.com 7 Quality. Service. Value.3 Agenda •Recent Developments •Prohibited Uses of Water •Be Water-wise AND Fire-wise •Conservation Tools •Q&A 8 Quality. Service. Value.4 Recent 2022 Developments Mar 22 Apr 15 Dec 14 State Water Resources Control Board bans the irrigation of decorative or non-functional grass with potable water in commercial, industrial and institutional properties, including homeowners’ associations. According to U.S. Drought Monitor, 37.69% of California now in Extreme or Exceptional Drought, up from just 1.39% on Jan. 11 Stage 2 prohibited uses and irrigation day restrictions go into effect June 10 9 Quality. Service. Value.5 Water Supply –August 2022 Mar 22 Dec 14 10 Quality. Service. Value.6 Conservation Target Reduction from 2020: 15% Palos Verdes -20% -15% -10% -5% 0% 5%Percent reduction11.6%11.8%18.0% May June July Goal 11 Quality. Service. Value.7 Prohibited Uses of Water •Applying water to outdoor landscapes that causes runoff onto adjacent property •Applying water to driveways and sidewalks •Using a hose to wash motor vehicles unless hose is fitted with shut-off nozzle 12 Quality. Service. Value.8 Prohibited Uses of Water •Using water in a fountain or other decorative water feature, except where water is part of a recirculating system •Applying water to outdoor landscapes during and within 48 hours after measurable rainfall 13 Quality. Service. Value.9 Obligation to Fix Leaks •All leaks, breaks, or other malfunctions in customer’s plumbing fixtures must be repaired within five business days, unless other arrangements are made with us 14 Quality. Service. Value.10 Commercial and Business Requirements •Drinking water may not be served, other than upon request, in eating or drinking establishments •Hotel and motel guests must be provided with option of choosing not to have towels and linens laundered daily 15 Quality. Service. Value.11 Stage 2 Irrigation Day Restrictions Palos Verdes District (2 days/week) No watering between 8 a.m. –6 p.m. Street address ending in:Watering days Odd number Tuesday and Saturday Even number Wednesday and Sunday No number Wednesday and Sunday 16 Quality. Service. Value.12 Irrigation Restrictions (Exceptions) •Landscape zones that exclusively use drip and/or micro-spray irrigation systems •Irrigating with hand-held bucket or similar container, with continuously monitored hose fitted with shut-off nozzle •Adjusting or repairing irrigation syste m 17 Quality. Service. Value.13 Be Water-Wise AND Fire-Wise It is possible to use less water in your yard and still safeguard your property from wildfire. •PLAN a fire-resistant landscape •PREPARE a defensive space •PRESERVE & maintain your yard 18 Quality. Service. Value.14 Be Water-Wise AND Fire-Wise Defensible Space Zones •Zone 1 extends 30 feet (check local ordinances) out from structures. • Remove all dead vegetation from your yard, roof and rain gutters. • Trim trees regularly to keep branches 10 feet from other trees and 10 feet away from your roof. • Remove or prune flammable plants and shrubs near windows, and items that could catch fire from around house and under decks. •Zone 2 extends another 70 feet. • Mow grass to four inches (three if it’s brown). • Create horizontal and vertical space between shrubs, grass, and trees. • Remove leaves, needles, twigs, bark, cones, and small branches 19 Quality. Service. Value.15 Be Water-Wise AND Fire-Wise Fire-Resistant Plants Check your local nursery, landscape contractor or county extension service for advice on fire-resistant plants that are suited for your environment, and for help to plan your landscape. They include the following: • hedging roses • bush honeysuckles • currant • cotoneaster • sumac • coreopsis • California fuchsia • yellow iceplant • California redbud • French lavender • California lilac • red monkey flower. 20 Quality. Service. Value.16 Be Water-Wise AND Fire-Wise Prepare Your Home Creating and maintaining defensible space is an essential first step to increasing your home’s chances of surviving a wildfire. Protecting your home from flying embers is the next step. •Clear leaves and other debris from gutters, eaves, porches and decks. This prevents embers from igniting your home. •Cover vent openings with 1-8-in. to 1/4-in. metal mesh. Do not use fibreglass or plastic mesh because they can melt and burn. •Remove combustible materials from underneath decks and clear trash, wood, and other flammable materials at least five feet away from the house and garage. •Go to www.ReadyForWildfire.org for more tips on “hardening” your home 21 Quality. Service. Value.17 Cal Water Conservation Rebates •High-efficiency clothes washer •High-efficiency toilet •Smart irrigation controller •High-efficiency sprinkler nozzles •Lawn-to-garden •Spray -to-drip Residential 22 Quality. Service. Value.18 Cal Water Conservation Rebates •High-efficiency valve-type toilet •High-efficiency tank-type toilet •High-efficiency urinal •Lawn-to-garden •Spray -to-drip •High-efficiency sprinkler nozzles •Spray body with integrated pressure regulation and check valve •Large rotary nozzle •Smart irrigation controller •Customized incentive program Commercial 23 Quality. Service. Value.19 Lawn -to-Garden & Spray-to-Drip Rebates •Lawn-to-garden program: $3 per square foot of lawn removed, with 50% converted to drought- tolerant landscaping •Spray -to-drip program: $0.50 per square foot of landscaping converted from standard spray irrigation system to drip system 24 Quality. Service. Value.20 Smart Landscape Tune-Up Program •Evaluation of irrigation system •Identification and improvement of irrigation leaks, broken equipment, and other water-saving opportunities •Installation of smart irrigation controllers •Installation of high-efficiency sprinkler nozzles •Repair of drip irrigation •Repair and replacement of irrigation valves •Repair and replacement of spray bodies calwater.com/tuneup 25 Quality. Service. Value.21 Free Conservation Kits Each conservation kit contains: •Two high -efficiency shower heads •Leak detection tablets •Two high -efficiency bathroom faucet aerators •One garden hose nozzle •One high-efficiency kitchen faucet aerator 26 Quality. Service. Value.22 Additional Customer Resources •Fact/tip sheets •Informational mailings •Customer outreach •Social media posts •calwater.com/conservation •calwater.com/drought 27 Quality. Service. Value.23 Quality. Service. Value.28 Agenda Item No.: 7.A Mtg. Date: 08/22/2022 TO:HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL FROM:CHRISTIAN HORVATH, CITY CLERK / EXECUTIVE ASSISTANT TO CITY MANAGER THRU:ELAINE JENG P.E., CITY MANAGER SUBJECT:APPROVE AFFIDAVIT OF POSTING FOR THE CITY COUNCIL REGULAR MEETING OF AUGUST 22, 2022 DATE:August 22, 2022 BACKGROUND: None. DISCUSSION: None. FISCAL IMPACT: None. RECOMMENDATION: Approve. ATTACHMENTS: CL_AGN_220822_CC_AffidavitofPosting.pdf 29 Administrative Report 7.A., File # 1371 Meeting Date: 08/22/2022 To: MAYOR & CITY COUNCIL From: Christian Horvath, City Clerk TITLE APPROVE AFFIDAVIT OF POSTING FOR THE CITY COUNCIL REGULAR MEETING OF AUGUST 22, 2022 EXECUTIVE SUMMARY STATE OF CALIFORNIA ) COUNTY OF LOS ANGELES ) SS CITY OF ROLLING HILLS ) AFFIDAVIT OF POSTING In compliance with the Brown Act, the following materials have been posted at the locations below. Legislative Body City Council Posting Type Regular Meeting Agenda Posting Location 2 Portuguese Bend Road, Rolling Hills, CA 90274 City Hall Window City Website: https://www.rolling-hills.org/government/agenda/index.php https://www.rolling-hills.org/government/city_council/city_council_archive_agendas/index.php Meeting Date & Time August 22 , 2022 7:00pm Open Session As City Clerk of the City of Rolling Hills, I declare under penalty of perjury, the document noted above was posted at the date displayed below. Christian Horvath, City Clerk Date: August 18, 2022 30 Agenda Item No.: 7.B Mtg. Date: 08/22/2022 TO:HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL FROM:CHRISTIAN HORVATH, CITY CLERK / EXECUTIVE ASSISTANT TO CITY MANAGER THRU:ELAINE JENG P.E., CITY MANAGER SUBJECT:APPROVE MOTION TO READ BY TITLE ONLY AND WAIVE FURTHER READING OF ALL ORDINANCES AND RESOLUTIONS LISTED ON THE AGENDA DATE:August 22, 2022 BACKGROUND: None. DISCUSSION: None. FISCAL IMPACT: None. RECOMMENDATION: Approve. ATTACHMENTS: 31 Agenda Item No.: 7.C Mtg. Date: 08/22/2022 TO:HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL FROM:CHRISTIAN HORVATH, CITY CLERK / EXECUTIVE ASSISTANT TO CITY MANAGER THRU:ELAINE JENG P.E., CITY MANAGER SUBJECT:APPROVE THE FOLLOWING CITY COUNCIL MINUTES: AUGUST 8, 2022 DATE:August 22, 2022 BACKGROUND: None. DISCUSSION: None. FISCAL IMPACT: None. RECOMMENDATION: Approve as presented. ATTACHMENTS: CL_MIN_220808_CC_F.pdf 32 MINUTES – CITY COUNCIL MEETING Monday, August 8, 2022 Page 1 Minutes Rolling Hills City Council Mon day, August 8 , 202 2 Regular Meeting 7:00 p.m. 1. CALL TO ORDER The City Council of the City of Rolling Hills met in person on the above date at 7:00 p.m. Mayor Pro Tem Pat Wilson presiding. 2. ROLL CALL Councilmembers Present: Dieringer, Pieper, Mirsch, Mayor Pro Tem Wilson, Councilmembers Absent: Mayor Black Staff Present: Elaine Jeng , City Manager Jane Abzug, Deputy City Attorney John Signo, Planning & Community Services Director Christian Horvath, City Clerk / Executive Assistant to the City Manager Robert Samario, Finance Director Vanessa Hevener, Senior Management Analyst 3. PLEDGE OF ALLEGIANCE – Councilmember Mirsch 4. PRESENTATIONS/PROCLAMATIONS/ANNOUNCEMENTS – NONE 5. BLUE FOLDER ITEMS (SUPPLEMENTAL) Motion by Councilmember Pieper, seconded by Councilmember Mirsch to receive and file supplemental items for 7C, 7F, 7I, 10A and 11A. Motion carried unanimously with the following vote: AYES: Dieringer, Pieper, Mirsch, Mayor Pro Tem Wilson NOES: None ABSENT: Mayor Black 6. PUBLI C COMMENT ON NON-AGENDA ITEMS Public Comment: Gene Honbo 7. CONSENT CALENDAR 7.A. APPROVE AFFIDAVIT OF POSTING FOR THE CITY COUNCIL REGULAR MEETING OF AUGUST 8, 2022 7.B. APPROVE MOTION TO READ BY TITLE ONLY AND WAIVE FURTHER READING OF ALL ORDINANCES AND RESOLUTIONS LISTED ON THE AGENDA 7.C. APPROVE THE FOLLOWING CITY COUNCIL MINUTES: JULY 25, 2022 7.D. PAYMENT OF BILLS 7.E. RECEIVE AND FILE IRRIGATION SURVEY OF THE CITY HALL CAMPUS AND RECOMMENDATIONS BY EVAN SMITH LANDSCAPE ARCHITECT 33 MINUTES – CITY COUNCIL MEETING Monday, August 8, 2022 Page 2 7.F. PULLED BY COUNCILMEMBER MIRSCH 7.G. PULLED BY COUNCILMEMBER MIRSCH 7.H. PULLED BY COUNCILMEMBER MIRSCH 7.I. RECEIVE AND FILE AN UPDATE ON THE CREST ROAD EAST AND EASTFIELD DRIVE ELECTRIC UTILITY UNDERGROUNDING PROJECTS 7.J. RECEIVE AND FILE REPORT ON CITY AND ROLLING HILLS COMMUNITY ASSOCIATION COORDINATION MEETINGS ON MAY 31, 2022 AND JULY 18, 2022 7.K. RECOMMENDED ADJUSTMENTS TO FISCAL YEAR 2021-22 BUDGET Motion by Councilmember Pieper, seconded by Councilmember Mirsch to approve Consent Calendar with changes or additions per Blue Folder Items, and excluding Items 7F, 7G and 7H. Motion carried unanimously with the following vote: AYES: Dieringer, Pieper, Mirsch, Mayor Pro Tem Wilson NOES: None ABSENT: Mayor Black 8. EXCLUDED CONSENT CALENDAR ITEMS 7.F. FOR SECOND READING AND ADOPTION: ADOPT BY TITLE ONLY ORDINANCE NO. 377 – AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF ROLLING HILLS, CALIFORNIA, AMENDING VARIOUS SECTIONS OF THE MUNICIPAL CODE TO ENSURE CONSISTENCY WITH STATE LAW REGARDING EMPLOYEE, SUPPORTIVE, AND TRANSITIONAL HOUSING AND FINDING THE ACTION TO BE EXEMPT FROM CEQA. 7.G. FOR SECOND READING AND ADOPTION: ADOPT BY TITLE ONLY ORDINANCE NO. 378 AMENDING SECTION 17.19.030 OF THE ROLLING HILLS MUNICIPAL CODE RELATING TO FAMILY DAY CARE HOME. 7.H. FOR SECOND READING AND ADOPTION: ADOPT BY TITLE ONLY ORDINANCE NO. 379 ADDING CHAPTER 17.62 TO THE ROLLING HILLS MUNICIPAL CODE REGARDING DENSITY BONUSES AND OTHER AFFORDABLE HOUSING INCENTIVES REQUIRED BY STATE LAW AND FINDING THE ACTION TO BE EXEMPT FROM CEQA. Motion by Councilmember Mirsch, seconded by Councilmember Dieringer to approve Items 7F, 7G and 7H as presented. Motion carried with the following vote: AYES: Dieringer, Pieper, Mirsch, Mayor Pro Tem Wilson NOES: None ABSENT: Mayor Black 9. COMMISSION ITEMS – NONE 10. PUBLIC HEARINGS 10.A. PUBLIC HEARING FOR INTRODUCTION AND FIRST READING OF ORDINANCE NO. 376 AMENDING CHAPTER 17.28 OF THE MUNICIPAL CODE REGARDING ACCESSORY 34 MINUTES – CITY COUNCIL MEETING Monday, August 8, 2022 Page 3 DWELLING UNITS AND JUNIOR ACCESSORY DWELLING UNITS AND FINDING THE ACTION TO BE EXEMPT FROM CEQA Presentation by John Signo, Planning & Community Services Director Motion by Councilmember Dieringer, seconded by Councilmember Pieper to introduce for first reading by title only Ordinance No. 376 which: Amends RHMC Chapter 17.28 regarding ADUs and JADUs; and Finds that the adoption of the Ordinance is statutorily exempt from review under CEQA pursuant to Public Resources Code Section 21080.17; and includes changes as presented in the Blue Folder Items. Motion carried unanimously with the following vote: AYES: Dieringer, Pieper, Mirsch, Mayor Pro Tem Wilson NOES: None ABSENT: Mayor Black 11. OLD BUSINESS 11.A. RECEIVE ADDITIONAL INFORMATION ON POTENTIAL SITES FOR THE OUTDOOR SIREN SYSTEM, CONSIDER OPTION D AND ENGAGE HQE FOR A FULL FEASIBILITY STUDY Presentation by Vanessa Hevener, Senior Management Analyst Qais Alkurdi, HQE Public Comments: Beth Howell, Alfred Visco Without objection, Mayor Pro Tem Wilson directed staff to check with surrounding neighbors near entrance gates and the Rolling Hills Community Association regarding the placement of potential poles; and bring back a properly agendized item for a future agenda stating what potential action should be in choosing between three options. 12. NEW BUSINESS – NONE 13. MATTERS FROM THE CITY COUNCIL 13.A. REVIEW EXISTING POLICY ON CITY COUNCIL EXPENDITURES AND CONSIDER ADDING CERTAIN PROVISIONS SPECIFIED BY THE CITY COUNCIL Presentation by Christian Horvath, City Clerk / Executive Assistant to the City Manager Public Comment: Jim Aichele Motion by Councilmember Pieper, seconded by Councilmember Mirsch directing staff to prepare a revised resolution simplifying the language to reflect an allocation of $1000.00 in duty-related expenses per councilmember without Council approval provided that each Councilmember submits receipts within 60 days of the event they seek reimbursement for; have the Finance Department re-allocate, via a unique GL Code, $5000.00 specific to Conferences for the Council appointed delegate(s); and the removal of per diem caps as allowable. Motion carried unanimously with the following vote: AYES: Dieringer, Pieper, Mirsch, Mayor Pro Tem Wilson NOES: None ABSENT: Mayor Black 14. MATTERS FROM STAFF 35 MINUTES – CITY COUNCIL MEETING Monday, August 8, 2022 Page 4 14.A. RECEIVE AND FILE AN UPDATE ON A SECOND REVIEW BY CALIFORNIA DEPARTMENT OF HOUSING AND COMMUNITY DEVELOPMENT (HCD) OF THE DRAFT SIXTH CYCLE HOUSING ELEMENT Presentation by John Signo, Planning & Community Services Director Motion by Councilmember Pieper, seconded by Councilmember Mirsch to receive and file. Motion carried unanimously with the following vote: AYES: Dieringer, Pieper, Mirsch, Mayor Pro Tem Wilson NOES: None ABSENT: Mayor Black 15. RECESS TO CLOSED SESSION – NONE 16. RECONVENE TO OPEN SESSION – NONE 17. ADJOURNMENT : 9:31 P.M. The meeting was adjourned at 9:31 p.m on August 8, 2022 . The next regular meeting of the City Council is scheduled to be held on Monday, August 22, 2022 beginning at 7:00 p.m. in the City Council Chamber at City Hall, 2 Portuguese Bend Road, Rolling Hills, California. It will also be available via City’s website link at: https://www.rolling-hills.org/government/agenda/index.php All written comments submitted are included in the record and available for public review on the City website. Respectfully submitted, ____________________________________ Christian Horvath, City Clerk Approved, ____________________________________ James Black, M.D., Mayor 36 Agenda Item No.: 7.D Mtg. Date: 08/22/2022 TO:HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL FROM:CHRISTIAN HORVATH, CITY CLERK / EXECUTIVE ASSISTANT TO CITY MANAGER THRU:ELAINE JENG P.E., CITY MANAGER SUBJECT:PAYMENT OF BILLS DATE:August 22, 2022 BACKGROUND: None. DISCUSSION: None. FISCAL IMPACT: None. RECOMMENDATION: Approve as presented. ATTACHMENTS: CL_AGN_220822_PaymentOfBills.pdf 37 38 Agenda Item No.: 7.E Mtg. Date: 08/22/2022 TO:HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL FROM:JOHN SIGNO, DIRECTOR OF PLANNING & COMMUNITY SERVICES THRU:ELAINE JENG P.E., CITY MANAGER SUBJECT: FOR SECOND READING AND ADOPTION: ADOPT BY TITLE ONLY ORDINANCE NO. 376 AMENDING CHAPTER 17.28 OF THE MUNICIPAL CODE REGARDING ACCESSORY DWELLING UNITS AND JUNIOR ACCESSORY DWELLING UNITS AND FINDING THE ACTION TO BE EXEMPT FROM CEQA DATE:August 22, 2022 BACKGROUND: On June 21, 2022, this item was recommended for approval by the Planning Commission. On June 24, 2022, the City received comments from the California Housing and Community Development Department (HCD) regarding its existing accessory dwelling unit (ADU) Ordinance. Staff responded to HCD that the City is in the process of amending the ADU Ordinance to be in compliance with State law, and many of the issues discussed in the letter have been addressed. However, there were a few issues mentioned by HCD that were not addressed. As such, the Ordinance was further refined to meet the concerns raised by HCD and brought back to the Planning Commission at a public hearing on July 19, 2022. At that meeting, the Planning Commission recommended to the City Council adoption of Ordinance No. 376. On August 8, 2022, the City Council opened the public hearing, received public testimony, closed the public hearing, and introduced for first reading by title only Ordinance No. 376, which amends RHMC Chapter 17.28 regarding ADUs and JADUs and finds that the adoption is statutorily exempt from review under CEQA. DISCUSSION: The Ordinance’s amendments to Rolling Hills Municipal Code (“RHMC”) Chapter 17.28 include, but are not limited to, the following: Replaced minimum counter (15 sq. ft.) and storage cabinet (30 sq. ft.) size requirements for JADU kitchens with language requiring counters and storage cabinets to be of a 39 reasonable size in relation to the size of the JADU (RHMC Section 17.28.030(D)). Replaced language that allowed one converted ADU or one JADU on a single-family residential lot with language that allows one ADU and one JADU if specified conditions are met (RHMC Section 17.28.040(A)(1)). Clarified that the fee for processing ADU applications is not an impact fee (RHMC Section 17.28.040(B)). Revised the City’s prohibition on separate sale or conveyance to provide that no ADU or JADU may be sold or otherwise conveyed separately from the lot and primary dwelling except as provided in Government Code section 65852.26 (RHMC Section 17.28.050(D)). Clarified that all ADUs and JADUs must comply with all local building code requirements (RHMC Section 17.28.050(G)). Replaced language limiting an ADU to two bedrooms with language clarifying that there is no limit on the number of bedrooms (RHMC Section 17.28.060(A)(1)). Revised the architectural requirements, impact and utility fee provisions to align with HCD’s guidance on the same (RHMC Sections 17.28.060(I) and 17.28.070). Additional minor amendments to augment clarity for staff and the general public. HCD discussed seven bullet items in its letter to the City (Attachment 5). The Planning Commission addressed five of the items when it recommended approval of the ordinance amendment to the City Council on June 21, 2022. The revised ordinance amendment (Attachment 3) reviewed by the Planning Commission on July 19, 2022, addresses the two remaining items as follows: HCD's Comment: Section 17.28.060 (C)(1) – Front Property Line – The Ordinance states, “No part of any ADU... may be located within 30 feet of the front property line.” The City should be aware that this 30-foot front set back requirement must not prevent the creation of at least an 800 square foot ADU that is at least 16 feet in height with a four-foot side and rear yard setback to be constructed in compliance with all other local development standards per Government Code section 65852.2, subdivision (c)(1)(C). While not required, HCD recommends including such language. Response: Section 17.28.060 (C)(1) has been revised so that an ADU may encroach into the required front yard setback as necessary to enable the construction of an eight hundred square foot unit that is no greater than sixteen feet in height. HCD's Comment: Section 17.28.070 (B)(2) – Utility Fees – The Ordinance states that “All ADUs and JADUs not covered by Section 17.28.070.B.1 above require a new, separate utility connection directly between the ADU or JADU and the utility.” However, all JADUs are created out of converted space within a single-family home and would therefore be covered by Section 17.28.070 (B)(1). To promote internal consistency, the City should remove the references to JADUs in Section 17.28.070 (B)(2). Response: The revised ordinance amendment removes reference to JADUs from the Utility Fees section. FISCAL IMPACT: The ordinance amendment brings the Municipal Code into compliance with State law which protects the City from legal challenges. RECOMMENDATION: 40 Adopt by title only Ordinance No. 376, entitled, "AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF ROLLING HILLS, CALIFORNIA AMENDING CHAPTER 17.28 OF THE ROLLING HILLS MUNICIPAL CODE GOVE RNING ACCESSORY DWELLING UNITS AND JUNIOR ACCESSORY DWELLING UNITS AND FINDING THE ACTION TO BE EXEMPT FROM CEQA.” ATTACHMENTS: 376_ADU_Ordinance.pdf 41 ORDINANCE NO. 376 Accessory Dwelling Units Page 1 of 14 ORDINANCE NO. 376 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF ROLLING HILLS, CALIFORNIA AMENDING CHAPTER 17.28 OF THE ROLLING HILLS MUNICIPAL CODE GOVERNING ACCESSORY DWELLING UNITS AND JUNIOR ACCESSORY DWELLING UNITS AND FINDING THE ACTION TO BE EXEMPT FROM CEQA WHEREAS, the City of Rolling Hills, California (“City”) is a municipal corporation, duly organized under the California Constitution and laws of the State of California; and WHEREAS, the Planning and Zoning Law authorizes local agencies to act by ordinance to provide for the creation and regulation of accessory dwelling units (“ADUs”) and junior accessory dwelling units (“JADUs”); and WHEREAS, in 2019, the California Legislature approved, and the Governor signed into law a number of bills (“2019 ADU Laws”) that, among other things, amended Government Code section 65852.2 and 65852.22 to impose new limits on local authority to regulate ADUs and JADUs; and WHEREAS, in February 2020, the City Council adopted Ordinance Nos. 364U and 364, which updated the City’s ADU and JADU regulations (contained in Chapter 17.28 of the Rolling Hills Municipal Code) to comply with the 2019 ADU Laws; and WHEREAS, in September 2020, the California Legislature approved, and the Governor signed into law, Assembly Bill 3182 (“AB 3182”); and WHEREAS, AB 3182, among other things, amended Government Code section 65852.2 to: (1) expand the scenarios under which the City must allow certain ADUs and JADUs with only a building permit; and (2) provide that if City does not act on a complete ADU application within 60 days (subject to limited exceptions), the application is deemed approved; and WHEREAS, in September 2021, the California Legislature approved, and the Governor signed into law, Assembly Bill 345 (“AB 345”); and WHEREAS, AB 345 requires cities to allow the separate sale or conveyance of certain ADUs that satisfy the conditions set forth in Government Code section 65852.26. Such conditions include, among other things, that the ADU or the primary dwelling was constructed by a qualified nonprofit and the ADU is sold to a qualified low-income buyer; and WHEREAS, the California Department of Housing and Community Development (“HCD”) recently issued guidance with respect to local implementation of the 2019 ADU Laws, AB 3182, and AB 345; and 42 ORDINANCE NO. 376 Accessory Dwelling Units Page 2 of 14 WHEREAS, this Ordinance updates the City’s ADU and JADU regulations to comply with AB 38182 and AB 345, align with HCD’s guidance, and further increase clarity for the benefit of staff and the general public; and WHEREAS, on June 9, 2022, the City gave public notice of a Planning Commission public hearing to be held to consider this Ordinance by advertisement in a newspaper of general circulation; and WHEREAS, on June 21, 2022, the Planning Commission held a duly-noticed public hearing to consider the staff report, recommendations by staff, and public testimony concerning this Ordinance. Following the public hearing, the Planning Commission voted to forward the Ordinance to the City Council with a recommendation in favor of its adoption; and WHEREAS, following the June 21st Planning Commission public hearing, the City received additional written comments from HCD regarding further necessary adjustments to the City’s regulations governing ADUs and JADUs. Thereafter, staff updated the Ordinance to incorporate the additional comments from HCD; and WHEREAS, on July 8, 2022, the City gave public notice of a Planning Commission public hearing to be held to consider the Ordinance by advertisement in a newspaper of general circulation; and WHEREAS, on July 19, 2022, the Planning Commission held a duly-noticed public hearing to consider the staff report, recommendations by staff, and public testimony concerning the Ordinance. Following the public hearing, the Planning Commission voted to forward the Ordinance to the City Council with a recommendation in favor of its adoption; and WHEREAS, on July 29, 2022 the City gave public notice of a City Council public hearing to be held to consider this Ordinance by advertisement in a newspaper of general circulation; and WHEREAS, on August 8, 2022, the City Council held a duly-noticed public hearing to consider the Ordinance, including: (1) the public testimony and agenda reports prepared in connection with the Ordinance, (2) the policy considerations discussed therein, and (3) the consideration and recommendation by the City’s Planning Commission; and WHEREAS, all legal prerequisites to the adoption of the Ordinance have occurred. 43 ORDINANCE NO. 376 Accessory Dwelling Units Page 3 of 14 NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF ROLLING HILLS DOES HEREBY ORDAIN AS FOLLOWS: Section 1. The foregoing Recitals are true and correct and are incorporated herein by this reference. Section 2. CEQA. Under California Public Resources Code section 21080.17, the California Environmental Quality Act (“CEQA”) does not apply to the adoption of an ordinance by a city or county implementing the provisions of section 65852.2 of the Government Code, which is California’s ADU law and which also regulates JADUs, as defined by section 65852.22. Therefore, the proposed ordinance is statutorily exempt from CEQA in that the proposed ordinance implements the State’s ADU law. Section 3. General Plan. This Ordinance is, as a matter of law, consistent with the City’s General Plan pursuant to Government Code Section 65852.2(a)(1)(C). Section 4. Code Amendments. Chapter 17.28 of the Rolling Hills Municipal Code is hereby amended to read as set forth in Exhibit “A,” attached hereto and incorporated herein. Section 5. Effective Date. This Ordinance takes effect 30 days following its adoption. Section 6. Submittal to HCD. The City Clerk shall submit a copy of this Ordinance to the Department of Housing and Community Development within 60 days after adoption. Section 7. Custodian of Records. The documents and materials that constitute the record of proceedings on which this Ordinance is based are located at the City Clerk’s office located at 2 Portuguese Bend Rd, Rolling Hills, CA 90274. The custodian of these records is the City Clerk. Section 8. Severability. If any section, sentence, clause or phrase of this Ordinance or the application thereof to any entity, person or circumstance is held for any reason to be invalid or unconstitutional, such invalidity or unconstitutionality shall not affect other provisions or applications of this Ordinance which can be given effect without the invalid provision or application, and to this end the provisions of this Ordinance are severable. The City Council hereby declares that they would have adopted this Ordinance and each section, sentence, clause or phrase thereof, irrespective of the fact that any one or more section, subsections, sentences, clauses or phrases be declared invalid or unconstitutional. Section 9. Certification. The City Clerk shall certify to the adoption of this Ordinance and cause it, or a summary of it, to be published once within 15 days of adoption in a newspaper of general circulation printed and published within the City of Rolling Hills, and shall post a certified copy of this Ordinance, including the vote for and against the same, in the Office of the City Clerk in accordance with California Government Code section 36933. 44 ORDINANCE NO. 376 Accessory Dwelling Units Page 4 of 14 PASSED, APPROVED and ADOPTED this 22nd day of August, 2022. ____________________________ James Black, Mayor ATTEST: ______________________________ Christian Horvath, City Clerk 45 ORDINANCE NO. 376 Accessory Dwelling Units Page 5 of 14 STATE OF CALIFORNIA ) COUNTY OF LOS ANGELES ) §§ CITY OF ROLLING HILLS ) I, Christian Horvath, City Clerk of the City of Rolling Hills, California, do hereby certify that the foregoing Ordinance No. 376 was adopted at a regular meeting of the City Council of the City of Rolling Hills held on the 22nd day of August, 2022, by the following vote: AYES: NOES: ABSENT: ABSTAIN: ______________________________ Christian Horvath City Clerk 46 ORDINANCE NO. 376 Accessory Dwelling Units Page 6 of 14 Chapter 17.28 ACCESSORY DWELLING UNITS AND JUNIOR ACCESSORY DWELLING UNITS Sections: 17.28.010 Purpose. The purpose of this section is to allow and regulate accessory dwelling units (ADUs) and junior accessory dwelling units (JADUs) in compliance with California Government Code sections 65852.2 and 65852.22. 17.28.020 Effect of conforming. An ADU or JADU that conforms to the standards in this section will not be: A. Deemed to be inconsistent with the City's General Plan and Zoning designation for the lot on which the ADU or JADU is located. B. Deemed to exceed the allowable density for the lot on which the ADU or JADU is located. C. Considered in the application of any local ordinance, policy, or program to limit residential growth. D. Required to correct a nonconforming zoning condition, as defined in Section 17.28.030(G) below. This does not prevent the City from enforcing compliance with applicable building standards in accordance with Health and Safety Code section 17980.12. 17.28.030 Definitions. As used in this section, terms are defined as follows: A. "Accessory dwelling unit" or "ADU" means an attached or a detached residential dwelling unit that provides complete independent living facilities for one or more persons and is located on a lot with a proposed or existing primary residence. An accessory dwelling unit also includes the following: 1. An efficiency unit, as defined by Section 17958.1 of the California Health and Safety Code; and 2. A manufactured home, as defined by Section 18007 of the California Health and Safety Code. B. "Accessory structure" means a structure that is accessory and incidental to a dwelling located on the same lot. C. "Complete independent living facilities" means permanent provisions for living, sleeping, eating, cooking, and sanitation on the same parcel as the single-family or multifamily dwelling is or will be situated. D. "Efficiency kitchen" means a kitchen that includes all of the following: 1. A cooking facility with appliances. EXHIBIT “A” 47 ORDINANCE NO. 376 Accessory Dwelling Units Page 7 of 14 2. A food preparation counter and storage cabinets that are of a reasonable size in relation to the size of the JADU. E. "Junior accessory dwelling unit" or "JADU" means a residential unit that: 1. Is no more than five hundred square feet in size, 2. Is contained entirely within an existing or proposed single-family dwelling, 3. Includes its own separate sanitation facilities or shares sanitation facilities with the existing or proposed single-family dwelling, and 4. Includes an efficiency kitchen, as defined in subsection D above. F. "Living area" means the interior habitable area of a dwelling unit, including basements and attics, but does not include a garage or any accessory structure. G. "Nonconforming zoning condition" means a physical improvement on a property that does not conform with current zoning standards. H. "Passageway" means a pathway that is unobstructed clear to the sky and extends from a street to one entrance of the ADU or JADU. I. "Proposed dwelling" means a dwelling that is the subject of a permit application and that meets the requirements for permitting. J. "Public transit" means a location, including, but not limited to, a bus stop or train station, where the public may access buses, trains, subways, and other forms of transportation that charge set fares, run on fixed routes, and are available to the public. K. "Tandem parking" means that two or more automobiles are parked on a driveway or in any other location on a lot, lined up behind one another. 17.28.040 Approvals. The following approvals apply to ADUs and JADUs under this section: A. Building-permit Only. If an ADU or JADU complies with each of the general requirements in Section 17.28.050 below, it is allowed with only a building permit in the following scenarios: 1. Converted on Single-family Lot: One ADU as described in this subsection (A)(1) and one JADU on a lot with a proposed or existing single-family dwelling on it, where the ADU or JADU: (a) Is either: within the space of a proposed single-family dwelling; within the existing space of an existing single-family dwelling; or within the existing space of an accessory structure, plus up to one hundred fifty additional square feet if the expansion is limited to accommodating ingress and egress; and (b) Has exterior access that is independent of that for the single-family dwelling; and (c) Has side and rear setbacks sufficient for fire and safety, as dictated by applicable building and fire codes. 48 ORDINANCE NO. 376 Accessory Dwelling Units Page 8 of 14 2. Limited Detached on Single-family Lot: One detached, new- construction ADU on a lot with a proposed or existing single-family dwelling (in addition to any JADU that might otherwise be established on the lot under subsection (A)(1) above), if the detached ADU satisfies each of the following limitations: (a) The side- and rear-yard setbacks are at least four-feet. (b) The total floor area is eight hundred square feet or smaller. (c) The peak height above grade is sixteen feet or less. 3. Converted on Multifamily Lot: One or more ADUs within portions of existing multifamily dwelling structures that are not used as livable space, including but not limited to storage rooms, boiler rooms, passageways, attics, basements, or garages, if each converted ADU complies with state building standards for dwellings. Under this subsection (A)(3), at least one converted ADU is allowed within an existing multifamily dwelling, up to a quantity equal to 25 percent of the existing multifamily dwelling units. 4. Limited Detached on Multifamily Lot: No more than two detached ADUs on a lot that has an existing multifamily dwelling if each detached ADU satisfies both of the following limitations: (a) The side- and rear-yard setbacks are at least four-feet. (b) The peak height above grade is sixteen feet or less. B. ADU Permit. 1. Except as allowed under subsection (A) above, no ADU may be created without a building permit and an ADU permit in compliance with the standards set forth in Section 17.28.050 and Section 17.28.060. 2. The City may charge an application fee, adopted by resolution of the City Council, to reimburse it for costs incurred in processing ADU permits. C. Process and Timing. 1. An ADU permit is considered and approved ministerially, without discretionary review or a hearing. 2. The City must act on an application to create an ADU or JADU within sixty days from the date that the City receives a completed application. If the City does not act upon the completed application within sixty days, the application is deemed approved unless either: (a) The applicant requests a delay, in which case the sixty-day time period is tolled for the period of the requested delay, or (b) When an application to create an ADU or JADU is submitted with a permit application to create a new single-family dwelling on the lot, the City may delay acting on the permit application for the ADU or JADU until the City acts on the permit application to create the new single-family dwelling, but the application to create the ADU 49 ORDINANCE NO. 376 Accessory Dwelling Units Page 9 of 14 or JADU will still be considered ministerially without discretionary review or a hearing. 17.28.050 General ADU and JADU requirements. The following requirements apply to all ADUs and JADUs that are approved under Section 17.28.040(A) or (B): A. Zoning. 1. An ADU or JADU subject only to a building permit under Section 17.28.040(A) may be created on a lot in a residential or mixed-use zone. 2. An ADU or JADU subject to an ADU permit under Section 17.28.040(B) may be created on a lot that is zoned to allow single-family dwelling residential use or multifamily dwelling residential use. B. Fire Sprinklers. Fire sprinklers are required in an ADU if sprinklers are required in the primary residence. C. Rental Term. No ADU or JADU may be rented for a term that is shorter than thirty days. This prohibition applies regardless of when the ADU or JADU was created. D. No Separate Conveyance. An ADU or JADU may be rented, but, except as otherwise provided in Government Code Section 65852.26, no ADU or JADU may be sold or otherwise conveyed separately from the lot and the primary dwelling (in the case of a single-family lot) or from the lot and all of the dwellings (in the case of a multifamily lot). E. Owner Occupancy. 1. All ADUs permitted before January 1, 2020, are subject to the owner- occupancy requirement that was in place when the ADU was created. 2. An ADU that is permitted after that date but before January 1, 2025, is not subject to any owner-occupancy requirement. 3. All ADUs that are permitted on or after January 1, 2025, are subject to an owner-occupancy requirement. A natural person with legal or equitable title to the property must reside on the property as the person's legal domicile and permanent residence. 4. All JADUs are subject to an owner-occupancy requirement. A natural person with legal or equitable title to the property must reside on the property, in either the primary dwelling or JADU, as the person's legal domicile and permanent residence. However, the owner-occupancy requirement of this paragraph does not apply if the property is entirely owned by another governmental agency, land trust, or housing organization. F. Deed Restriction. Prior to issuance of a building permit for an ADU or JADU, a deed restriction must be recorded against the title of the property in the County Recorder's office and a copy filed with the Director. The deed restriction must run with the land and bind all future owners. The form of the deed restriction will be provided by the City and must provide that: 50 ORDINANCE NO. 376 Accessory Dwelling Units Page 10 of 14 1. Except as otherwise provided in Government Code Section 65852.26, the ADU or JADU may not be sold separately from the primary dwelling. 2. The ADU or JADU is restricted to the approved size and to other attributes allowed by this section. 3. The deed restriction runs with the land and may be enforced against future property owners. 4. The deed restriction may be removed if the owner eliminates the ADU or JADU, as evidenced by, for example, removal of the kitchen facilities. To remove the deed restriction, an owner may make a written request of the Director, providing evidence that the ADU or JADU has in fact been eliminated. The Director may then determine whether the evidence supports the claim that the ADU or JADU has been eliminated. Appeal may be taken from the Director's determination consistent with other provisions of this Code. If the ADU or JADU is not entirely physically removed, but is only eliminated by virtue of having a necessary component of an ADU or JADU removed, the remaining structure and improvements must otherwise comply with applicable provisions of this Code. 5. The deed restriction is enforceable by the Director or his or her designee for the benefit of the City. Failure of the property owner to comply with the deed restriction may result in legal action against the property owner, and the City is authorized to obtain any remedy available to it at law or equity, including, but not limited to, obtaining an injunction enjoining the use of the ADU or JADU in violation of the recorded restrictions or abatement of the illegal unit. G. Building & Safety. All ADUs and JADUs must comply with all local building code requirements. 17.28.060 Specific ADU requirements. The following requirements apply only to ADUs that require an ADU permit under Section 17.28.040(B). A. Maximum Size. 1. The maximum size of a detached or attached ADU subject to this Section 17.28.060 is eight hundred fifty square feet for a studio or one-bedroom unit and one thousand square feet for a unit with two or more bedrooms. 2. An attached ADU that is created on a lot with an existing primary dwelling is further limited to fifty percent of the floor area of the existing primary dwelling, subject to subsection (A)(3) below. 3. Application of other development standards in this Section 17.28.060, such as FAR or lot coverage, might further limit the size of the ADU, but no application of the percentage-based size limit in subsection (A)(2) above, 51 ORDINANCE NO. 376 Accessory Dwelling Units Page 11 of 14 or of an FAR, lot coverage limit or open-space requirement may require the ADU to be smaller than eight hundred square feet. B. Floor Area Ratio (FAR). No ADU subject to this Section 17.28.060 may cause the total FAR of the lot to exceed forty-five percent, subject to Section 17.28.060(A)(3) above. C. Setbacks. 1. Front Yard. (a) Subject to subsection (C)(1)(b) below, no part of any ADU subject to this Section 17.28.060 may be located within thirty feet of the front property line. (b) If the front yard setback is the only location on the lot where an ADU may be lawfully constructed, then the ADU may encroach into the required front yard setback as necessary to enable the construction of an eight hundred square foot unit that is no greater than sixteen feet in height. 2. No part of any ADU subject to this Section 17.28.060 may be located within four feet of a side or rear property line. D. Lot Coverage. No ADU subject to this Section 17.28.060 may cause the total lot coverage of the lot to exceed fifty percent, subject to Section 17.28.060(A)(3) above. E. Minimum Open Space. No ADU subject to this Section 17.28.060 may cause the total percentage of open space of the lot to fall below fifty percent, subject to subsection Section 17.28.060(A)(3) above. F. Height. No ADU subject to this Section 17.28.060 may exceed sixteen feet in height above grade, measured to the peak of the structure. G. Passageway. No passageway, as defined by Section 17.28.030(H) above, is required for an ADU. H. Parking. 1. Generally. One off-street parking space is required for each ADU. The parking space may be provided in setback areas or as tandem parking, as defined by Section 17.28.030(K) above. 2. Exceptions. No parking under Section 17.28.060(H)(1) is required in the following situations: (a) The ADU is located within one-half mile walking distance of public transit, as defined in subsection Section 17.28.030(J) above. (b) The ADU is located within an architecturally and historically significant historic district. (c) The ADU is part of the proposed or existing primary residence or an accessory structure under Section 17.28.040(A)(1) above. 52 ORDINANCE NO. 376 Accessory Dwelling Units Page 12 of 14 (d) When on-street parking permits are required but not offered to the occupant of the ADU. (e) When there is an established car share vehicle stop located within one block of the ADU. 3. No Replacement. When a garage, carport, or covered parking structure is demolished in conjunction with the construction of an ADU or converted to an ADU, those off-street parking spaces are not required to be replaced. I. Architectural Requirements. 1. The materials and colors of the exterior walls, roof, and windows and doors must match the appearance and architectural design of those of the primary dwelling. 2. The roof slope must match that of the dominant roof slope of the primary dwelling. The dominant roof slope is the slope shared by the largest portion of the roof. 3. The exterior lighting must be limited to down-lights or as otherwise required by the building or fire code. 4. The ADU must have an independent exterior entrance, apart from that of the primary dwelling. 5. The interior horizontal dimensions of an ADU must be at least ten feet wide in every direction, with a minimum interior wall height of seven feet. 6. Fencing, landscaping or privacy glass may be used to provide screening and prevent a direct line of sight to contiguous residential property. 7. The architectural treatment of an ADU to be constructed on a lot that has an identified historical resource listed on the California Register of Historic Resources must comply with all applicable ministerial requirements imposed by the Secretary of Interior. J. Landscape Requirements. 1. Evergreen landscape screening must be planted and maintained between the ADU and adjacent parcels as follows: (a) At least one, fifteen-gallon size plant shall be provided for every five linear feet of exterior wall. Alternatively, at least one 24" box size plant shall be provided for every ten linear feet of exterior wall. (b) Plant specimens for screening must be at least eight feet tall when installed. As an alternative, a solid fence of at least eight feet in height may be installed. 2. All landscaping must be drought-tolerant. 3. All landscaping must be from the City's approved plant list. K. Historical Protections. An ADU that is subject to this Section 17.28.060 and that is on or within six hundred feet of real property that is listed in the California Register 53 ORDINANCE NO. 376 Accessory Dwelling Units Page 13 of 14 of Historic Resources is subject to all the objective standards imposed by the Secretary of Interior. 17.28.070 Fees. The following requirements apply to all ADUs and JADUs that are approved under Section 17.28.040(A) or Section 17.28.040(B). A. Impact Fees. 1. No impact fee is required for an ADU that is less than seven hundred fifty square feet in size. For purposes of this Section 17.28.070, “impact fee” means a “fee” under the Mitigation Fee Act (Gov. Code § 66000(b)) and a fee under the Quimby Act (Gov. Code § 66477). “Impact fee” here does not include any connection fee or capacity charge for water or sewer service. 2. Any impact fee that is required for an ADU that is seven hundred fifty square feet or larger in size must be charged proportionately in relation to the square footage of the primary dwelling unit. (E.g., the floor area of the ADU divided by the floor area of the primary dwelling, times the typical fee amount charged for a new dwelling.) B. Utility Fees. 1. If an ADU is constructed with a new single-family home, a separate utility connection directly between the ADU and the utility and payment of the normal connection fee and capacity charge for a new dwelling are required. 2. Except as described in subsection 17.28.070(B)(1), converted ADUs on a single-family lot that are created under Section 17.28.040(A)(1) above are not required to have a new or separate utility connection directly between the ADU and the utility. Nor is a connection fee or capacity charge required. 3. Except as described in Section 17.28.070(B)(1), all ADUs not covered by Section 17.28.070(B)(2) above require a new, separate utility connection directly between the ADU and the utility. (a) The connection is subject to a connection fee or capacity charge that is proportionate to the burden created by the ADU based on either the floor area or the number of drainage-fixture units (DFU) values, as defined by the Uniform Plumbing Code, upon the water or sewer system. (b) The portion of the fee or charge that is charged by the City may not exceed the reasonable cost of providing this service. 54 ORDINANCE NO. 376 Accessory Dwelling Units Page 14 of 14 17.28.080 Nonconforming ADUs and discretionary approval. Any proposed ADU or JADU that does not conform to the objective standards set forth in Section 17.28.010 through Section 17.28.070 of this chapter may be allowed by the City with a conditional use permit, in accordance with the other provisions of this title. 55 Agenda Item No.: 7.F Mtg. Date: 08/22/2022 TO:HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL FROM:CHRISTIAN HORVATH, CITY CLERK / EXECUTIVE ASSISTANT TO CITY MANAGER THRU:ELAINE JENG P.E., CITY MANAGER SUBJECT: APPROVE RESOLUTION NO. 1304 MODIFYING A REIMBURSEMENT POLICY IN ACCORDANCE WITH GOVERNMENT CODE §§ 53232.2 AND 53232.3 AND REPEALING RESOLUTION NO. 1002. DATE:August 22, 2022 BACKGROUND: At the July 11, 2022 City Council meeting staff was directed to prepare a policy relating to City Council expenses and bring back an agenda item for discussion. Subsequently, City Attorney Jenkins recalled drafting Resolution 1002 in 2006 that ensured the city was in compliance with the base state law requirements. The City Attorney opined that the Council could not adopt a different/updated resolution that is in violation of the base state law requirements. The City could be more restrictive but not less. At the August 8, 2022 City Council meeting the following revisions were approved unanimously with Mayor Black absent: Motion by Councilmember Pieper, seconded by Councilmember Mirsch directing staff to prepare a revised resolution simplifying the language to reflect an allocation of $1000.00 in duty-related expenses per councilmember without Council approval provided that each Councilmember submits receipts within 60 days of the event they seek reimbursement for; have the Finance Department re-allocate, via a unique GL Code, $5000.00 specific to Conferences for the Council appointed delegate(s); and the removal of per diem caps as allowable. DISCUSSION: The attached Resolution No. 1304 reflects the motion as passed by the City Council. FISCAL IMPACT: There is no fiscal impact to the existing FY 22/23 Adopted Budget. 56 RECOMMENDATION: Approve as presented ATTACHMENTS: ResolutionNo1304_AB1234_ReimbursementPolicyUpdate.pdf 57 Page 1 of 6 RESOLUTION NO. 1304 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROLLING HILLS ESTABLISHING A REIMBURSEMENT POLICY IN ACCORDANCE WITH GOVERNMENT CODE §§ 53232.2 AND 53232.3 AND RESCINDING RESOLUTION NO. 1002 The City Council of the City of Rolling Hills does resolve as follows: SECTION 1. The City Council finds and declares as follows: A. Elected and appointed City Officials are responsible for promoting and protecting public health, safety, and welfare. Among other things, these duties may require City Officials to: 1. Discuss the City’s concerns with state and federal officials; 2. Participate in regional, state and national organizations that affect the City’s interests; 3. Attend educational seminars designed to improve City Officials’ skills and provide information; and 4. Promote public service and morale. 5. Attend meetings, ceremonial events and other activities sponsored by constituents, neighborhood groups, business organizations and similar groups. 6. Meet with constituents, civic groups and others with an interest in the City. B. It is in the public interest to reimburse City Officials’ expenses incurred in connection with these activities consistent with the provisions of this Resolution. SECTION 2. Declaration of Policy. This Resolution is adopted in accordance with Government Code §§ 53232.2 and 53232.3 so that the City of Rolling Hills may reimburse appropriate expenses incurred by elected and appointed City officials while on authorized travel or otherwise engaged in the conduct of City business. Absent City Council approval, and only in extraordinary circumstances, the City will not reimburse City Officials an amount greater than allowed by this Resolution for expenses incurred during the course of conducting City business. 58 Page 2 of 6 SECTION 3. Definitions. Unless the contrary is stated or clearly appears from the context, the following definitions govern the construction of the words and phrases used in this Resolution: A. “City Officials” means members of the City Council and members of boards, commissions, and committees appointed by the City Council; B. “Reimbursement” means all forms of payment for expenses incurred by City Officials in the course of their official duties whether paid directly by the City (including without limitation, with a City-issued credit card) or advanced by City Officials with personal funds and later reimbursed from City funds. SECTION 4. City Business – Authorized Activities. A. Expenses incurred while engaging in the following City business activities are generally authorized expenses if all requirements of this Resolution are fulfilled: 1. Communicating with representatives of regional, state and national government on City adopted policy positions; 2. Attending educational seminars designed to improve City Officials’ skill and information levels. A list of recognized conferences is attached as Exhibit “A,” and incorporated by reference; 3. Participating in regional, state and national organizations whose activities affect the City’s interests; 4. Recognizing service to the City (for example, thanking a longtime employee with a retirement gift or celebration of nominal value and cost); 5. Attending City events; and 6. Attending meetings with constituents, neighborhood groups, and business organizations. 7. Travel for City business outside of Rolling Hills. Any questions regarding the propriety of a particular type of expense should be resolved by the City Council before the expense is incurred. 59 Page 3 of 6 B. Notwithstanding any other portion of this Resolution, the annual limit (per fiscal year) for non-conference reimbursable expenses for each City Councilmember shall be one thousand dollars ($1,000.00). Any expenses incurred above this limit require approval by the City Council. Further, a collective five thousand dollars ($5,000.00) is allocated for travel to, and attendance at, eligible conferences approved by the City Council for the City Council delegate(s). All other reimbursable expenses shall be approved by the City Council. SECTION 5. Expense Report Content And Submission Deadline. A. All expense reimbursement requests must be submitted on an expense report form provided by the City and must explicitly list each expense eligible for reimbursement under this policy (e.g., name of conference and fee to attend, miles traveled for conference, meal at conference, etc.). Lodging and miles shall be reimbursed pursuant to Government Code 53232.2 B. City Officials must submit their expense reports within sixty (60) days after an expense is incurred, accompanied by receipts documenting each expense. Restaurant receipts, in addition to any credit card receipts, are also part of the necessary documentation. Notwithstanding the previous sentence, all reimbursement requests for each fiscal year must be submitted before June 30 of the fiscal year in which the expenses were incurred. For the avoidance of doubt, if a reimbursable expense is incurred on June 29, the City official must submit either the day of the expense (June 29) or the day after (June 30) to be eligible for reimbursement. SECTION 6. Reports to City Council. At the City Council meeting following an activity, each City Official must briefly report on meetings attended at City expense. If multiple City Officials attended, a joint report may be made. SECTION 7. Compliance With Laws. Some expenditures may be subject to reporting under the Political Reform Act and other laws. All agency expenditures are public records subject to disclosure under the California Public Records Act. SECTION 8. Violation Of This Policy. Use of public resources or falsifying expense reports in violation of this Resolution may result in any or all of the following: A. Loss of reimbursement privileges; B. A demand for restitution to the City; C. The City’s reporting the expenses as income to the City Official to state 60 Page 4 of 6 and federal tax authorities; D. Civil penalties of up to $1,000 per day and three times the value of the resources used; and E. Prosecution for misuse of public resources. SECTION 9. If any part of this Resolution or its application is deemed invalid by a court of competent jurisdiction, the City Council intends that such invalidity will not affect the effectiveness of the remaining provisions or applications and, to this end, the provisions of this Resolution are severable. SECTION 10. Resolution No. 1002 is hereby rescinded. SECTION 11. The City Clerk is directed to certify the passage and adoption of this Resolution; cause it to be entered into the City of Rolling Hills book of original Resolutions; make a note of the passage and adoption in the records of this meeting; and, within fifteen (15) days after the passage and adoption of this Resolution, cause it to be published or posted in accordance with California law. SECTION 12. This Resolution will become effective immediately upon its adoption. PASSED, APPROVED and ADOPTED this 22nd day of August, 2022. __________________________ Mayor ATTEST: ___________________________________________ City Clerk APPROVED AS TO FORM: _________________________________________ City Attorney APPROVED AS TO CONTENT: _____________________________________ City Manager 61 Page 5 of 6 EXHIBIT A Name of Conference Any conference or travel approved in advance by the City Council. League of California Cities Annual Conference Annual Meeting of the Employee Relations Inst. League of California Cities Annual League of California Cities Conference for Planning Commissioners Annual Legislative Conference League of California Cities National Conference of the International City/County Managers Association Mayors and Councilmembers Institute League of California Cities California Joint Powers Authority Annual Meeting Annual Meeting of the California Chapter of the American Institute of Planners National Conference of American Institute of Planners (AIP) Annual Conference of the Urban Land Institute (ULI) Annual Meeting of California Contract Cities Association Legislative Orientation Tour (California Contract Cities Association) League of California Cities Mayors and Councilmembers Department League of California Cities Annual Redevelopment Conference California JPIA Risk Management Conference 62 Page 6 of 6 STATE OF CALIFORNIA ) COUNTY OF LOS ANGELES ) SS CITY OF ROLLING HILLS ) The foregoing Resolution No. 1304 entitled: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROLLING HILLS ESTABLISHING A REIMBURSEMENT POLICY IN ACCORDANCE WITH GOVERNMENT CODE §§ 53232.2 AND 53232.3 AND RESCINDING RESOLUTION NO. 1002 was approved and adopted at a regular meeting of the City Council on the 22nd day of August, 2022, by the following roll call vote: AYES: NOES: ABSENT: ABSTAIN: ___________________________ CHRISTIAN HORVATH CITY CLERK 63 Agenda Item No.: 7.G Mtg. Date: 08/22/2022 TO:HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL FROM:ROBERT SAMARIO, FINANCE DIRECTOR THRU:ELAINE JENG P.E., CITY MANAGER SUBJECT:INTERIM FINANCIAL REPORT FOR THE FISCAL YEAR ENDED JUNE 30, 2022 DATE:August 22, 2022 BACKGROUND: Each month staff prepares a financial report showing the status of expenditures and revenues in relation to the budget. The accompanying financial reports provide the status of revenues and expenditures through June 30, 2022. Note that these are not final revenues and expenditures, but they are close enough to final to provide a sense of what the final year end results will be. In addition, given that the numbers are close to final, we can now determine if any departments and/or funds have exceeded budget. Note that the City Council controls the General Fund budget at the department level so that if any department is expected to exceed its budget, Council must approve an adjustment to provide the budget authority needed to cover the excess costs. For other funds, Council controls expenditures at the fund level. Based on the preliminary expenditures for the fiscal year, there is one General Fund department and several funds that have expenditures over budget. As such, staff is recommending increase to those budgets to cover the overages. DISCUSSION: Status of General Fund Revenues On a preliminary basis, revenues through June 30, 2022 total $2,619,006. This exceeds the budgeted revenues of $2,124,300 by $494,706. Of this favorable variance, $220,682 is due to American Rescue Plan Act revenues that were recognized during the year but were unbudgeted. The balance is largely due to strong performance in property taxes, real property transfer taxes, and building-related revenues relative to expectations. Status of General Fund Expenditures Preliminary year end expenditures total $2,701,423 against budgeted expenditures of 64 $3,422,674 resulting in a favorable variance of $830,561. This large variance is attributable to across the board savings in virtually every General Fund departments. The City Administration and Planning Departments had a combined savings of almost $500,000. In addition, nothing was spent in account in 01-75-946, Capital Outlay in the City Properties Department which had a budget of $250,000. Approximately $90,000 in savings was in labor costs as a result of vacancies created by employee turnover. The only exception was in the Finance Department where costs exceed budget by $40,758. This is due to entirely for contracted finance staff costs exceeding the budget. The costs reflect a higher level of service that had been provided in the past and underbilling of services. The level of services currently provided are more accurate and reflect the level of services needed to properly run the Finance Department and meet the needs of the City Manager and Council. As a result, staff is recommending an increase to the Finance Department budget of $41,000. General Fund Recap Based on preliminary revenues and expenditures through June 30, 2022, it appears the General Fund will end the year with a small deficit $82,418. However, this amount could change slightly by the time the revenues and expenditures are finalized. Proposed Budget Adjustments - Other Funds As detailed in the attached Schedule of Proposed Budget Adjustments, there are a few funds in which expenditures exceed budget. In the case of the LEAP Grant Fund, this is a new fund to track certain costs related to the Housing Element Update that may be eligible for reimbursement from the California Department of Housing and Community Development. The overage in the Measure W Fund will ultimately be funded from reserves based on unspent revenues from fiscal year 2020/21. The cost in the TDA Article 3 Fund will be ultimately covered by future Article 3 allocations. FISCAL IMPACT: This is a simply a report of preliminary year-end results. The recommended action will have no fiscal impact, but will slightly affect budgeted expenditures. RECOMMENDATION: Staff recommends that: (1) Council receive and accept the interim financial report for the fiscal year ended June 30, 2022; and (2) approve the increases to the budget and presented in the attached Schedule of Proposed Budget Adjustments. ATTACHMENTS: CL_AGN_220822_CC_Schedule_ProposedBudgetAdjustments.pdf CL_AGN_220822_CC_Summary_Revenues&Expenditures_BudgetvsActual.pdf CL_AGN_220822_CC_BudgetvsActuals_GeneralFundRevenues.pdf CL_AGN_220822_CC_BudgetvsActual_GeneralFundExpenditures.pdf CL_AGN_220822_CC_BudgetvsActual_OtherFunds.pdf 65 CITY OF ROLLING HILLS Schedule of Proposed Budget Adjustments Fiscal Year Ended June 30, 2022 Amended Actuals Proposed Adjusted Budget thru 6/30/22 Increase Budget General Fund (01) Finance Department 117,330$ 158,088$ 41,000$ 158,330$ TDA Article 3 Fund (21) Consulting Fees -$ 5,000$ 5,000$ 5,000$ LEAP Grant Fund (23) Special Project Study & Consulting -$ 44,680$ 45,000$ 45,000$ Measure W Fund (30) Storm Water Mgmnt 38,750$ 129,372$ 91,000$ 129,750$ 66 CITY OF ROLLING HILLS Summary of Budgeted and Actual Revenues GENERAL FUND Fiscal Year Ended June 30, 2022 Variance Budget Actual Fav (Unfav) Revenues 2,124,300$ 2,619,006$ 494,706$ Expenditures 3,531,984 2,701,423 830,561 Surplus (Deficit)(1,407,684)$ (82,418)$ 1,325,266$ 67 Adopted Actual Variance Budget Revenues Fav (Unfav) Property Taxes 1,249,800$ 1,412,734$ 162,934$ Sales Taxes 4,800 24,551 19,751 Property Transfer Tax 40,200 120,158 79,958 Disaster Grants 20,000 - (20,000) Motor Vehicle In Lieu 246,100 247,231 1,131 Construction & Demo Permits - 5,400 5,400 Building & Other Permits 300,000 397,787 97,787 Variance, Planning & Zoning 22,000 24,246 2,246 Animal Control Fees 1,000 433 (567) Franchise Fees 14,900 13,555 (1,345) Fines & Traffic Violations 14,300 4,798 (9,502) COVID 19 REVENUES - 697 697 RHCA Lease Revenue 68,000 68,991 991 Interest on Investments 80,000 7,802 (72,198) Public Safety Aug Fund 800 1,089 289 Burglar Alarm Response 600 - (600) Miscellaneous Revenue 37,800 44,850 7,050 Transfers In - ARPA - 220,682 220,682 Transfers In 24,000 24,000 - TOTALS 2,124,300$ 2,619,006$ 494,706$ CITY OF ROLLING HILLS General Fund Revenues Fiscal Year Ended 6/30/2022 Budget Vs Actual 68 Adopted YTD Variance Budget Expenditures Fav (Unfav) 01 - CITY ADMINISTRATOR 702 Salaries -Full Time 429,100$ 400,351$ 28,749$ 710 Retirement CalPERS-Employer 29,000 35,053 (6,053) 712 CalPERS Unfunded Liability 59,026 57,063 1,963 715 Workers Compensation Insur.7,700 8,180 (480) 716 Group Insurance 55,000 66,791 (11,791) 717 Retiree Medical 30,300 33,256 (2,956) 718 Employer Payroll Taxes 28,400 26,087 2,313 719 Deferred Compensation 4,300 3,676 624 720 Auto Allowance 4,800 5,000 (200) 721 Phone Allowance 1,300 1,815 (515) 761 Auto Mileage 500 - 500 740 Office Supplies 38,040 29,265 8,775 745 Equipment Leasing Costs 14,850 12,232 2,618 750 Dues & Subscriptions 15,240 5,930 9,310 755 Conference Expense 10,000 8,110 1,890 757 Meetings Expense 2,000 3,329 (1,329) 759 Training & Education 5,000 600 4,400 765 Postage 20,000 17,901 2,099 770 Telephone 5,700 4,052 1,648 775 City Council Expense 10,000 2,902 7,098 776 Miscellaneous Expenses - 457 (457) 780 Minutes Clerk Meetings 6,000 2,255 3,745 785 Codification 5,000 4,057 943 795 Other Gen Admin Expense 4,900 2,347 2,553 801 City Attorney 91,000 118,947 (27,947) 820 Website 6,000 14,160 (8,160) 850 Election Expense City Council - 2,448 (2,448) 890 Consulting Fees 161,400 66,769 94,631 955 Disaster Emergency Equipment - 2,088 (2,088) 802 Legal Expense - Other 3,000 - 3,000 790 Advertising 1,000 - 1,000 Total City Administrator 1,048,556 935,119 109,437 CITY OF ROLLING HILLS Summary of Expenditures Fiscal Year Ended June 30, 2022 Department/Object Account GENERAL FUND Page: 1 69 Adopted YTD Variance Budget Expenditures Fav (Unfav) CITY OF ROLLING HILLS Summary of Expenditures Fiscal Year Ended June 30, 2022 Department/Object Account GENERAL FUND 05 - Finance 750 Dues & Subscriptions 200 - 200 790 Advertising - 374 (374) 810 Annual Audit 17,630 17,110 520 890 Consulting Fees 99,500 140,605 (41,105) Total Finance 117,330 158,088 (40,758) 15- PLANNING & DEVELOPMENT 702 Salaries 237,200 174,053 63,147 703 Salaries-Part Time - 4,167 (4,167) 710 Retirement CalPERS-Employer 17,750 13,216 4,534 715 Workers Compensation Insur.3,800 4,029 (229) 716 Group Insurance 30,900 21,350 9,550 718 Employer Payroll Taxes 18,790 14,776 4,014 719 Deferred Compensation 1,200 - 1,200 720 Auto Allowance 2,400 1,400 1,000 721 Phone Allowance 600 1,111 (511) 758 Planning Commission Meetting - 1,061 (1,061) 761 Auto Mileage - 37 (37) 765 Postage - 39 (39) 770 Telephone - - - 776 Miscellaneous Expense 2,000 - 2,000 750 Dues & Subscription 850 - 850 755 Conference Expense 5,000 - 5,000 759 Training & Education 1,000 - 1,000 790 Advertising - 4,217 (4,217) 801 City Attorney - - - 802 Legal Expenses-Other - - - 860 Planning Code Enforcement - 7,800 (7,800) 872 Property Development-Legal Exp 100,000 41,190 58,810 875 Willdan Building - 4,685 (4,685) 878 Build Inspect. LA County/Willd 150,000 206,177 (56,177) Page: 2 70 Adopted YTD Variance Budget Expenditures Fav (Unfav) CITY OF ROLLING HILLS Summary of Expenditures Fiscal Year Ended June 30, 2022 Department/Object Account GENERAL FUND 881 Storm Water Management 275,800 87,833 187,967 882 Variance & CUP Expense 7,000 10,848 (3,848) 884 Special Project Study & Consulting 180,000 88,976 91,024 950 Capital Outlay 26,400 - 26,400 Total Planning & Development 1,060,690 686,965 373,725 25 - PUBLIC SAFETY 830 Law Enforcement 220,380 217,141 3,239 833 Other Law Enforcement Expenses 3,000 2,806 194 837 Wild Life Mgmt & Pest Control 50,000 1,412 48,588 838 Animal Control Expense 6,000 4,502 1,498 890 Consulting Fees - - - Total Public Safety 279,380 225,862 53,518 65 - NON-DEPARTMENTAL 895 Insurance & Bond Expense 30,260 29,263 997 901 South Bay Comm. Organization 20,100 6,836 13,264 915 Community Recognition 16,000 4,218 11,782 916 Civil Defense Expense 650 - 650 917 Emergency Preparedness 137,360 163,029 (25,669) 925 - 461 (461) 985 Contingency 25,000 - 25,000 Total Non-Departmental 229,370 203,807 25,563 75 - CITY PROPERTIES 925 Utilities 33,810 38,127 (4,317) 930 Repairs & Maintenance 36,963 28,145 8,818 932 Area Landscaping 28,500 20,815 7,685 946 Capital Outlay - Buildings & Equip 250,000 - 250,000 Total City Properties 349,273 87,087 262,186 Page: 3 71 Adopted YTD Variance Budget Expenditures Fav (Unfav) CITY OF ROLLING HILLS Summary of Expenditures Fiscal Year Ended June 30, 2022 Department/Object Account GENERAL FUND TRANSFERS OUT 999 Traffic Safety Fund (Fund 13)10,000 4,545 5,455 999 CalOES Fund (Fund 16)80,875 33,333 47,542 999 Transfers Out - CIP Fund 88,000 98,107 (10,107) 999 Transfers Out - Refuse Fund 268,510 268,510 - 447,385 404,495 42,890 GENERAL FUND TOTALS 3,531,984$ 2,701,423$ 826,561$ Page: 4 72 Variance Adopted Amended Favorable Budget Budget Actuals (Unfav) 10 - COPS FUND Revenues COPS Allocation 160,000$ 160,000$ 138,050$ (21,950)$ Expenditures COPS Program Expenditures 160,000 160,000 167,397 (7,397) Revenues Over (Under) Expenditures -$ -$ (29,347)$ (29,347)$ 11 - CLEEP FUND Revenues Interest Earned 50$ 50$ 40$ (10)$ Expenditures CLEEP Technology Program 1,100 1,100 130 970 Revenues Over (Under) Expenditures (1,050)$ (1,050)$ (90)$ 960$ 13 - TRAFFIC SAFETY FUND Revenues Transfers In - General Fund 10,000$ 10,000$ 4,545$ (5,455)$ Expenditures Road Striping - Delineators 10,000 10,000 4,545 5,455 Revenues Over (Under) Expenditures -$ -$ -$ -$ CITY OF ROLLING HILLS Proposed Revenues and Expenditures Other Funds 1 73 Variance Adopted Amended Favorable Budget Budget Actuals (Unfav) 15 - ARPA FUND Revenues American Rescue Plan Act -$ 220,682$ 220,682$ Expenditures Transfers Out to General Fund - - 220,682 (220,682) Revenues Over (Under) Expenditures -$ -$ -$ -$ 16 - CAL OES FUND Revenues Crest Road FEMA Grant - 4434-526-112R -$ 1,145,487$ -$ (1,145,487)$ Veg. Mgmnt FEMA Grant - HMGP-4382-175-13R - 242,625 56,667 (185,958) Eastfield U/Grounding FEMA DR-4382-177-7R-CA - 1,971,882 - (1,971,882) Safety Element Disaster Grants - DR 4344 PL0521 - - 17,091 17,091 Transfers In - General Fund - Safety Element - - 7,255 7,255 Transfers In - Utility Fund - 4434-526-112R - 381,819 - (381,819) Transfers In - Utility Fund - DR4382-177-7R - 657,294 - (657,294) Transfers In - General Fund - HMGP-4382-175-13R - 80,875 26,078 (54,797) Total Revenues - 4,479,982 107,091 (4,372,891) Expenditures Crest Road East Project - 4434-526-112R - 1,527,306 15,452 1,511,854 Eastfield Drive Utility U.G. - 4382-177-7R - 2,629,176 - 2,629,176 Safety Element DR4344-PL0521 - - 29,021 (29,021) Veg. Mgmt Mitig. Proj. - HMGP-4382-175-13R - 323,500 104,311 219,189 Total Expenditures - 4,479,982 148,784 4,331,198 Revenues Over (Under) Expenditures -$ (41,693)$ (41,693)$ 2 74 Variance Adopted Amended Favorable Budget Budget Actuals (Unfav) 21 - TDA ARTICLE 3 FUND Expenditures Consulting Fees -$ -$ 5,000$ (5,000)$ 22 - SB 1383 FUND Revenues SB 1383 Grant -$ -$ 20,183$ 20,183$ 23 - LEAP Grant Revenues LEAP Grant -$ -$ -$ -$ Expenditures Special Project Study & Consulting - - 44,680 (44,680) Revenues Over (Under) Expenditures -$ -$ (44,680)$ (44,680)$ 25 - PROPOSITION A FUND Revenues Grant Revenues 38,000$ 38,000$ 47,384$ 9,384$ Interest Earned 600 600 - (600) Total Revenues 38,600 38,600 47,384 8,784 Expenditures Prop A Exchange - - - - Revenues Over (Under) Expenditures 38,600$ 38,600$ 47,384$ 8,784$ 3 75 Variance Adopted Amended Favorable Budget Budget Actuals (Unfav) 26 - PROPOSITION C Revenues Grant Revenue-Prop C 31,500$ 31,500$ 39,254$ 7,754$ Interest Earned 650 650 200 (450) Total Revenues 32,150 32,150 39,454 7,304 Expenditures Prop C Gifted - - - - Revenues Over (Under) Expenditures 32,150$ 32,150$ 39,454$ 7,304$ 27- MEASURE R TRANSIT Revenues Measure R Grant Revenues 24,000$ 24,000$ 31,481$ 7,481$ Interest Earned 1,000 1,000 - (1,000) Total Revenues 25,000 25,000 31,481 6,481 Expenditures Measure R Gifted - - - - Revenues Over (Under) Expenditures 25,000$ 25,000$ 31,481$ 6,481$ 29 - MEASURE M Revenues Measure M Local Return 26,500$ 26,500$ 33,310$ 6,810$ Interest Earned 1,100 1,100 - (1,100) Total Revenues 27,600 27,600 33,310 5,710 Expenditures Measure M Gifted - - - - Revenues Over (Under) Expenditures 27,600$ 27,600$ 33,310$ 5,710$ 4 76 Variance Adopted Amended Favorable Budget Budget Actuals (Unfav) 30 - MEASURE W Revenues Grant Revenues 110,000$ 110,000$ 104,742$ (5,258)$ Interest Earned 900 900 - (900) Total Revenues 110,900 110,900 104,742 (6,158) Expenditures Storm Water Management 38,750 38,750 129,372 (90,622) Revenues Over (Under) Expenditures 72,150 72,150 (24,630) (96,780)$ 35 - MEASURE A Revenues Grant Revenue 26,100$ 26,100$ -$ (26,100)$ Interest Earned 900 900 - (900) Total Revenues 27,000 27,000 - (27,000) 5 77 Variance Adopted Amended Favorable Budget Budget Actuals (Unfav) 40 - CAPITAL PROJECTS FUND Revenues Transfers from General Fund 88,000$ 121,235$ 98,107$ (23,128)$ Expenditures Consulting Fees - - - - 1 Middleridge Lane South Storm Drain - 33,235 - 33,235 1 Middleridge Lane North Storm Drain - 48,645 - 48,645 Outdoor Siren System - Design - - - - Outdoor Siren System - Construction - - Non-Building Improvements 300,000 300,000 79,644 220,356 City Hall Improvements - - 18,463 (18,463) Total Expenditures 300,000 381,880 98,107 283,773 Revenues Over (Under) Expenditures (212,000) (260,645) - 260,645 41- UTILITY FUND Revenues Rule 20A Power Utility Credits 763,638$ 1,039,113$ -$ (1,039,113)$ Expenditures Legal & Other Outside Counsel - - - - Sewer Feasibility Study - - 42,801 (42,801) Underground Utility Project 763,638 763,638 5,881 757,757 Sewer Feasibility Project - - - - Transfers Out - Cal OES Fund - 1,039,113 - 1,039,113 Total Expenditures 763,638 1,802,751 48,682 714,956 Revenues Over (Under) Expenditures -$ (763,638)$ (48,682) (324,157) 6 78 Variance Adopted Amended Favorable Budget Budget Actuals (Unfav) 50 - REFUSE FUND Revenues Construction & Demo Permits 24,000$ 24,000$ -$ (24,000)$ Service Charges 753,500 753,500 668,189 (85,311) Transfers In - General Fund 159,200 159,200 268,510 109,310 Total Revenues 936,700 936,700 936,699 (1) Expenditures Misc Expense - - - - Refuse Service Contract 912,700 912,700 912,728 (28) Transfers Out 24,000 24,000 24,000 - Total Expenditures 936,700 936,700 936,728 (28) Revenues Over (Under) Expenditures - - (29) (29) 7 79 Agenda Item No.: 11.A Mtg. Date: 08/22/2022 TO:HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL FROM:JOHN SIGNO, DIRECTOR OF PLANNING & COMMUNITY SERVICES THRU:ELAINE JENG P.E., CITY MANAGER SUBJECT:RECEIVE AND FILE AN UPDATE ON FUEL LOAD REDUCTION FROM THE PVP LAND CONSERVANCY FOR PHASE I, II, III, and IV. DATE:August 22, 2022 BACKGROUND: The City has received services from the Palos Verdes Peninsula Land Conservancy for vegetation removal that mitigates wildfire hazards since 2019. Conservancy staff members implement fuel modification work as required by County Department of Agriculture Weights and Measures as part of landowner responsibilities for fuel modification near adjacent homes and beyond. PVP Land Conservancy has focused on the removal of invasive plants such as Acacia, Mustard and other Non-native plants. Phases 1 to 3 Phase 1: Approximately 18 acres of fuel load reduction and maintenance were implemented with 16 of those acres for mowing and 2 acres for regrowth treatment. Phase 2: Approximately 15 acres of fuel load reduction and maintenance were implemented with 14 of those acres for mowing and 1 acre for regrowth treatment. Phase 3: Approximately 7.5 acres of fuel load reduction and maintenance were implemented with 5.5 of those acres for mowing and 2 acres for regrowth treatment. This yields a total of 35.5 acres of mowing and 5 acres of treatment for re-growth for a grand total of 40.5 acres completed. DISCUSSION: Phase 4 In the winter of 2021, the Palos Verdes Peninsula Land Conservancy (Conservancy) proposed a fourth phase of fuel load reduction work in the Palos Verdes Nature Preserve abutting the City of Rolling Hills. On April 25, 2022, the City and the Conservancy entered into a Fourth Amendment to the Agreement for fire fuel abatement. 80 Phase 4 covers approximately 7 acres of fuel load reduction, including 1.5 acres of Acacia removal and 5.5 acres of mustard and non-native grasses mowing. The sites had biological monitoring surveys done before any work was implemented. Phase 4 work was completed in the late spring of 2022 and the site is currently being monitored for regrowth. FISCAL IMPACT: Fuel load reduction for 2022 is paid out of the General Fund in an amount not to exceed $81,700. For 2023, the City will pay $20,800 out of the General Fund for follow-up mustard mowing services. RECOMMENDATION: Receive and file. ATTACHMENTS: CL_AGN_220822_CC_PVPLC_Presentation.pdf 2022.1.24 City Council_Fuel Load Reduction Phase 4_Draft.pdf 81 1 Update on Fuel Load Reduction 2022 Submitted by the Palos Verdes Peninsula Land Conservancy In the winter of 2021, The Palos Verdes Peninsula Land Conservancy (Conservancy) proposed a fourth phase of fuel load reduction work in the Palos Verdes Nature Preserve abutting the City of Rolling Hills. The fourth phase was completed in the late spring of 2022 and this document serves as a report and update of the work completed, including phase one, two and three, which were completed in the spring of 2022. 82 2 Phase 1 Approximately 18 acres of fuel load reduction maintenance were implemented. Of the 18 acres, 2 acres of previously removed acacia areas were monitored for regrowth (and treated) and 16 acres of mustard and non-native grasses were mowed. All sites had biological monitoring surveys done before any work was implemented. Mowed areas in pink. Monitored areas in red 83 3 84 4 85 5 Phase 2 Approximately 15 acres of fuel load reduction maintenance were implemented. Of the 15 acres, 1 acre of previously removed acacia areas were monitored for regrowth (and treated) and 14 acres of mustard and non-native grasses were mowed. All sites had biological monitoring surveys done before any work was implemented. 86 6 Mowed areas in green. Monitored areas in dark blue Mowed areas in green. Monitored areas in dark blue 87 7 88 8 Phase 3 Approximately 7.5 acres of fuel load reduction were implemented. Of the 7.5 acres, 2 acres were Acacia removal and 5.5 acres were mowing of mustard and non-native grasses. The site is currently being monitored for Acacia regrowth. All sites had biological monitoring surveys done before any work was implemented. 89 9 Acacia Removal Site in Red Polygon and Mowing in Blue Polygon 90 10 91 11 92 12 Phase 4 Approximately 7 acres of fuel load reduction were implemented. Of the 7 acres, 1.5 acres were Acacia removal and 5.5 acres were mowing of mustard and non-native grasses. The site is currently being monitored for Acacia regrowth. All sites had biological monitoring surveys done before any work was implemented. 93 13 94 14 95 15 96 16 97 17 98 18 99 Rolling Hills Fuel Load Reduction Palos Verdes Peninsula Land Conservancy 2022 Report Cris Sarabia Conservation Director 100 Overview 2022 Phase 1 –Mowing Maintenance and Regrowth Monitoring and Treatment Phase 2 –Mowing Maintenance and Regrowth Monitoring and Treatment Phase 3 –Mowing Maintenance and Regrowth Monitoring and Treatment Phase 4 –Initial Mowing and Invasive Acacia Removal 101 102 Phase 1 June 2022 Started in 2019 and 2022 will be final year of mowing 2 acres of Acacia 16 acres of mowing 103 Phase 1 104 105 106 Phase 2 June 2022 Started in 2020 and 2023 will be final year of mowing 1 acres of Acacia 15 acres of mowing 107 108 109 110 Phase 2 111 Phase 2 112 Phase 3 June 2022 Started in 2021 2 acres of Acacia 5.5 acres of mowing Maintenance consisted of Mowing and surveying for acacia. 113 Phase 3 114 Phase 3 115 Phase 3 116 Phase 3 117 118 119 120 Phase 4 June 2022 5.5 Acres of mowing 1.5 Acres of Acacia removal No plan for future maintenance 121 122 123 124 125 126 127 128 129 130 131 Agenda Item No.: 11.B Mtg. Date: 08/22/2022 TO:HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL FROM:ELAINE JENG, CITY MANAGER THRU:ELAINE JENG P.E., CITY MANAGER SUBJECT:RECEIVE AN UPDATE ON THE LOS ANGELES REGIONAL WATER QUALITY CONTROL BOARD'S REVIEW OF THE PROPOSED APPROACH FOR STORMWATER COMPLIANCE FOR MACHADO LAKE; AND DIRECT STAFF NOT TO PARTICIPATE IN THE TORRANCE AIRPORT STORMWATER BASIN PROJECT DATE:August 22, 2022 BACKGROUND: Almost exactly one year ago, the City Council directed staff to inform the Los Angeles County Regional Water Quality Control Board staff (RB staff) that the design volume in the tributary areas to Machado Lake is retained within the city using the Sepulveda Canyon monitoring data. Since that time, McGowan Consulting assisted the city with a detailed and comprehensive addendum to the Peninsula Enhanced Watershed Management Plan (EWMP) and joined the Peninsula Watershed Management group. Staff was also directed to meet with the City of Torrance about a modular design for the Torrance Airport Stormwater Basin project. Presently, the Torrance Airport Stormwater Basin project does not have a discharge volume for Rolling Hills because the city was not a participant of the Peninsula EWMP in 2012. Participants of the Peninsula EWMP were required to run a model showing stormwater discharges to Machado Lake and the model results were used to design the Torrance Airport Stormwater Basin Project. Additional background information is provided in the attached August 23, 2021 City Council staff report. DISCUSSION: The City of Torrance was not agreeable to a modular design for the Torrance Airport Stormwater Basin project and instead asked Rolling Hills to define its stormwater volume capture. In July and August 2022, the City of Torrance inquired about the city's participation. The latest correspondence came during the week of August 15. City of Torrance staff noted that to proceed with the project's engineering design, the volume capture for the overall project needs to be defined. If the city were to participate in the project, the City of Torrance requests a 132 formal letter noting participation, along with the volume capture for Rolling Hills to meet the design volume in the tributary areas to Machado Lake. City staff has been waiting for RB staff to provide feedback on the proposed compliance approach before responding to the City of Torrance on participation. In January 2022, the city submitted an addendum to the Peninsula EWMP outlining Rolling Hills' approach for compliance. In April 2022, the RB staff provided comments on the city's addendum. In late June 2022, McGowan Consulting and city staff submitted to RB staff the Sepulveda Canyon Continuous Flow Technical Memorandum and revised sections of the EWMP addendum addressing comments. The technical memo included two complete wet seasons of flow monitoring data for the Sepulveda Canyon. In the recent correspondence, the City of Torrance noted that there would be delays to the engineering design of the project if the group continues to wait for Rolling Hills' response on participation. During the week of August 15, 2022, on behalf of city staff, McGowan Consulting contacted RB staff and received positive feedback on city's proposed compliance approach. RB staff noted that a draft conditional approval letter was submitted to their executive staff for approval nearly a month ago. RB staff also noted that, in general, the review resulted in no substantive comments on the city's proposed approach. Based on RB staff's feedback and the City of Torrance's immediate need for response, city staff recommends that the City not participate in the Torrance Airport Stormwater Basin Project. FISCAL IMPACT: If the City Council decides not to participate in the Torrance Airport Stormwater Basin Project, there would be significant savings to the Measure W fund and General Fund. The high level construction estimate at the preliminary design level for the overall project is $18M (capital cost.) This estimate does not include design volume for Rolling Hills. The estimate could be higher taking into consideration Rolling Hill's design volume. The on-going annual operations and maintenance of the project is estimated at $300,000 to be shared by all the participants of the project. Assuming equal split between the participants, the on-going operations and maintenance expense for Rolling Hills would be between $50,000 to $60,000 per year in addition to the capital cost share. Using the cost share formula for water quality monitoring with the EWMP group, Rolling Hills' share of the capital cost could vary between $1.91M to $2.16M based on the overall construction estimate of $18M. RECOMMENDATION: Receive report and direct staff to inform the City of Torrance on participation in the Torrance Airport Infiltration Regional Project. ATTACHMENTS: StaffReport_TorranceAirportProject_2021_August.pdf 133 Agenda Item No.: 7.B Mtg. Date: 08/23/2021 TO:HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL FROM:MEREDITH ELGUIRA, PLANNING DIRECTOR THRU:ELAINE JENG P.E., CITY MANAGER SUBJECT:RECEIVE AND FILE THE CITY'S NOTICE OF INTENT (NOI) TO PARTICIPATE IN THE PENINSULA ENHANCED WATERSHED MMANAGEMENT PROGRAM (EWMP), AND DISCUSS PARTICIPATION IN THE TORRANCE AIRPORT STORMWATER BASIN PROJECT. DATE:August 23, 2021 BACKGROUND: On June 28, 2021, the City Council directed staff to participate in the Peninsula Enhanced Watershed Management Program (EWMP). The City Council also directed staff to discuss with the Los Angeles Regional Water Quality Control Board staff (RB staff) on the city's planned approach for compliance with the Machado Lake pollutant loading by demonstrating that the design volume in the tributary areas to the Machado Lake is retained within the City using the Sepulveda Canyon monitoring data. As directed, staff met with RB staff on August 9, 2021 and announced the City's intent to join the Peninsula EWMP. Staff also discussed with the RB staff the City's compliance approach. RB staff advised the City to submit a formal Notice of Intent (NOI) letter outlining the City's next steps to join the EWMP. The NOI letter is attached to this report. Prior to submitting the NOI letter on August 20, 2021, City staff reached out to the Peninsula Watershed Management group for approval to join the EWMP and consent to the send the NOI letter to the Regional Board. The City received a unanimous approval from the group. On behalf of the City, McGowan Consulting will be preparing a detailed and comprehensive addendum to the Peninsula EWMP plan and submit the addendum to the RB staff by November 1, 2021. The Peninsula Watershed Management group already submitted their plan on June 30, 2021. In lieu of resubmitting the entire document, requiring the approval of the other cities in the Peninsula EWMP, the RB staff asked for an addendum to the plan. At the June 28, 2021 City Council meeting, staff was also directed to approach the City of Torrance about a modular design for the Torrance Airport Storwmater Basin Project. The City participated in the feasibility study for the Torrance Airport Stormwater Basin Project and the project received grant funds from Measure W, the Los Angeles County Safe, Clean Water Program for the design of the project. 134 Presently, the project does not include a discharge volume for Rolling Hills because the City was not a participant of the Peninsula EWMP in 2012. Participants of the Peninsula EWMP were required to run a model showing stormwater discharges to Machado Lake. The participants used the discharge volume to design the Torrance Airport Stormwater Basin Project. The City of Torrance is preparing to release a Request for Proposal (RFP) for project design. In response to Rolling Hills' request for modular design to allow the flexibility for project participation, the City of Torrance said that Rolling Hills must decide on participation in the project before the RFP is released, anticipated at the end of August 2021. The modular design idea was not considered. DISCUSSION: Joining the Torrance Airport Stormwater Basin Project would provide the City of Rolling Hills a guarantee that it will comply with allowable Machado Lake pollutant levels in case the City cannot demonstrate that it can meet the retaining stormwater discharge volume. If the City is able to demonstrate that the discharge volume is retained within City boundaries, there would be no need for the City to join the Torrance Airport Stormwater Basin Project. The addendum to the Peninsula EWMP will not be submitted to the RB staff until November 1, 2021. The RB staff may take months to review the addendum. The earliest that the City will have feedback from the RB staff on the proposed compliance approach would be towards the end of the year while the City of Torrance is requiring the City to provide direction on participation in the Torrance Airport Stormwater Basin Project by August 2021. McGowan Consultant discussed with staff that the City may elect to provide a design volume to the City of Torrance and be included in the project RFP while it waits for the results of the hydrologic analysis and response from the RB staff on the Peninsula EWMP. If positive results are received from the RB staff, the City can pull out of the project prior to final design or construction. FISCAL IMPACT: The FY 2021-2022 adopted budget includes $40,000 for participating in the Peninsula EWMP. The anticipated cost of participation is between $20,000 and $40,000, depending on the iterations of reviews by the Regional Board staff. There is no cost to the City to continue participation in the Torrance Airport Storwwmater Basin Project RFP for design services. RECOMMENDATION: Receive and file the City's NOI to join the Peninsula EWMP and discuss the City's participation in the Torrance Airport Stormwater Basin Project. ATTACHMENTS: 2021.09.19EWMP Ltr.pdf 135 Agenda Item No.: 13.A Mtg. Date: 08/22/2022 TO:HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL FROM:CHRISTIAN HORVATH, CITY CLERK / EXECUTIVE ASSISTANT TO CITY MANAGER THRU:ELAINE JENG P.E., CITY MANAGER SUBJECT:DISCUSSION ON THE TRADITION OF TAKING CITY COUNCIL PHOTOS ANNUALLY (MIRSCH) DATE:August 22, 2022 BACKGROUND: The City Council has photographs taken annually to memorialize the body. A photo session to capture the make up of the body for Fiscal Year 2021-2022 and Fiscal Year 2022-2023 is scheduled for Monday, September 12, 2022. Councilmember Leah Mirsch requested to discuss the tradition of taking City Council photos annually and recommends to cancel the photo session scheduled for September 12, 2022 in light of the city's anticipated deficit budget for the current fiscal year. DISCUSSION: None. FISCAL IMPACT: The FY 22/23 Budget accounts for an allocation to cover the expense. RECOMMENDATION: Provide direction to staff. ATTACHMENTS: 136 Agenda Item No.: 14.A Mtg. Date: 08/22/2022 TO:HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL FROM:JOHN SIGNO, DIRECTOR OF PLANNING & COMMUNITY SERVICES THRU:ELAINE JENG P.E., CITY MANAGER SUBJECT:FIRE FUEL ABATEMENT ENFORCEMENT QUARTERLY REPORT FOR THE SECOND QUARTER OF 2022 (APRIL 1 THROUGH JUNE 30) DATE:August 22, 2022 BACKGROUND: The Code Enforcement division provides quarterly updates on fuel abatement cases which consist of active and closed cases. The attachments show active and closed cases consisting of dead vegetation and other code violations for the second quarter of 2022. Also included are a list of open cases and a cumulative list of all cases. DISCUSSION: During the second quarter of 2022, there were a total of 5 cases closes, including 4 dealing with dead vegetation; 3 cases were opened, including 2 that dealt with unpermitted construction. In total, code enforcement is working on 19 open cases, of which 6 deal with dead vegetation. The Code Enforcement Division is continuing to use iWorQ to generate quarterly updates and track code enforcement and fire fuel abatement cases. Those reports are attached. Arthur Minter is the new code enforcement officer serving from Willdan Engineering. Arthur started on July 26, 2022 and has since opened several cases that will be included in the next quarterly report. FISCAL IMPACT: None. RECOMMENDATION: Receive and file. ATTACHMENTS: Q2 2022 Opened Cases 082222.pdf Q2 2022 Closed Cases 082222.pdf 137 CUMULATIVE OPEN CASES.pdf CUMULATIVE LIST.pdf 138 Page: 1 of 1 Opened Cases SECOND QUARTER 2022 - 04/01/2022 - 06/30/2022 Case # Case Date Address of Violation Description Main Status Case Closed 273 6/9/2022 4 Spur Ln Dead/Dry vegetation Open 268 5/17/2022 5 Sagebrush Ln Unpermitted Construction Open 265 4/7/2022 79 Eastfield Dr Unpermitted Construction Open Total Records: 3 8/17/2022 139 Page: 1 of 1 Closed Cases SECOND QUARTER 2022 - 04/01/2022 - 06/30/2022 Case Date Address of Violation Description Main Status Case Closed 3/8/2022 74 Saddleback Road Dead Eucalyptus tree/pine trees, accumulatin of dead vegetation Closed 5/19/2022 2/15/2022 17 Bowie Road Dead Vegetation Closed 4/26/2022 8/23/2021 38 Crest Road West Dead Vegetation Closed 4/14/2022 6/11/2021 8 Crest Road East Illegal export of dirt Closed 4/14/2022 2/23/2021 74 Saddleback Road Dead Vegetation Closed 5/19/2022 Total Records: 5 8/17/2022 140 Page: 1 of 1 Code Enf. Cases CUMULATIVE OPEN CASES Case Date Address of Violation Description Main Status 7/6/2021 1 Chestnut Lane Illegal structure Open 8/11/2022 1 Crest Road East Dead Tree Open 6/3/2021 1 Hackamore Road Illegal construction, unpermitted. Boat stored in prohibited location. Open 8/10/2021 1 Ranchero Road Illegal construction Open 8/16/2022 1 Sagebrush Lane Dead Trees Open 8/11/2022 16 Buggy Whip Drive Trees in violation of condition Open 11/23/2021 2 Acacia Lane Unpermitted replacement of roof on guest house, unpermitted demolition of pool deck, and no C&D permit. Open 4/21/2021 2 Buggy Whip Drive broken fence and trash Open 8/16/2022 20 Portuguese Bend Road Dead Trees Open 8/16/2022 24 Portuguese Bend Road Dead Trees Open 3/11/2020 2950 Palos Verdes Drive Expired Permit Open 8/16/2022 30 Portuguese Bend Road Dead Trees Open 6/9/2022 4 Spur Ln Dead/Dry vegetation Open 5/17/2022 5 Sagebrush Ln Unpermitted Construction Open 6/24/2020 61 Eastfield Drive Grading and Drainage Open 5/16/2019 67 Portuguese Bend Road Illegal Construction Open 7/7/2022 7 Crest Rd. West Unpermitted construction to the interior of resident Open 6/1/2019 77 Saddleback Road Drainage Open 4/7/2022 79 Eastfield Dr Unpermitted Construction Open Total Records: 19 8/17/2022 141 Page: 1 of 7 CODE ENFORCEMENT CASES CUMULATIVE LIST Case Date Address of Violation Description Main Status 1 3/11/2020 1 Acacia Road Expired Permit Closed 2 3/11/2020 1 Appaloosa Lane Expired Permit Closed 3 7/6/2021 1 Chestnut Lane Illegal structure Open 4 8/11/2022 1 Crest Road East Dead Tree Open 5 9/1/2021 1 Crest Road East Tumbleweeds Closed 6 2/23/2021 1 Crest Road East Dead Vegetation Closed 7 7/21/2021 1 Crest Road West Dead Vegetation Closed 8 10/19/2021 1 Hackamore Road Barking Dog Closed 9 6/3/2021 1 Hackamore Road Illegal construction, unpermitted. Boat stored in prohibited location. Open 10 3/11/2020 1 Lower Blackwater Canyon Road Expired Permit Closed 11 4/7/2021 1 Middleridge Lane North Old Code Case Closed 12 11/8/2019 1 Packsaddle Road West Lighting Closed 13 6/22/2021 1 Pinto Road Dead Vegetation Closed 14 7/6/2020 1 Portuguese Bend Road Expired Permit Closed 15 8/10/2021 1 Ranchero Road Illegal construction Open 16 7/6/2020 1 Reata Lane Expired Permit Closed 17 8/16/2022 1 Sagebrush Lane Dead Trees Open 18 3/11/2020 1 Sagebrush Lane Expired Permit Closed 19 7/23/2020 1 Williamsburg Lane Dead Vegetation Closed 20 3/11/2020 10 Johns Canyon Road Expired Permit Closed 21 8/3/2020 10 Pine Tree Lane Dead Vegetation Closed 22 3/11/2020 10 Southfield Drive Expired Permit Closed 23 3/11/2020 11 Poppy Trail Expired Permit Closed 24 2/3/2021 11 Upperblackwater Canyon Road BMP Closed 25 6/25/2020 12 Bowie Road Expired Permit Closed 26 10/16/2019 12 Caballeros Road Dead Vegetation Closed 27 7/1/2020 12 Eastfield Drive Expired Permit Closed 28 7/2/2020 12 Georgeff Road Expired Permit Closed 29 7/22/2020 12 Upper Blackwater Canyon Road Lighting Closed 142 Page: 2 of 7 30 2/3/2021 12 Upperblackwater Canyon Road Dead Vegetation Closed 31 2/6/2020 14 Buggy Whip Drive Dead Vegetation Closed 32 7/6/2020 14 Cinchring Road Expired Permit Closed 33 6/14/2019 14 Upper Blackwater Canyon Road Dead Vegetation Closed 34 7/6/2020 15 Buggy Whip Drive Expired Permit Closed 35 10/22/2020 15 Portuguese Bend Road View Closed 36 2/26/2019 15 Upper Blackwater Canyon Road Dead Vegetation Closed 37 8/11/2022 16 Buggy Whip Drive Trees in violation of condition Open 38 7/26/2021 16 Cinchring Road Tumbleweeds Closed 39 9/24/2019 16 Cinchring Road Dead Vegetation Closed 40 8/13/2020 16 Cinchring Road Dead Vegetation Closed 41 3/11/2020 16 Portuguese Bend Road Expired Permit Closed 42 2/15/2022 17 Bowie Road Dead Vegetation Closed 43 10/5/2020 17 Buggy Whip Drive Lighting Closed 44 6/17/2021 17 Cinchring Road Dead Vegetation Closed 45 8/20/2020 17 Eastfield Drive Illegal construction Closed 46 3/11/2020 17 Eastfield Drive Expired Permit Closed 47 3/11/2020 17 Portuguese Bend Road Expired Permit Closed 48 3/11/2020 17 Wideloop Road Expired Permit Closed 49 3/11/2020 18 Bowie Road Expired Permit Closed 50 9/4/2019 18 Cinchring Road Dead Vegetation Closed 51 3/11/2020 18 Eastfield Drive Expired Permit Closed 52 8/12/2019 18 Poppy Tail Expired Permit Closed 53 9/1/2020 18 Portuguese Bend Road Dead Vegetation Closed 54 3/11/2020 18 Portuguese Bend Road Expired Permit Closed 55 3/11/2020 19 Chuckwagon Road Expired Permit Closed 56 7/23/2021 19 Wideloop Dead Vegetation Closed 57 11/23/2021 2 Acacia Lane Unpermitted replacement of roof on guest house, unpermitted demolition of pool deck, and no C&D permit. Open 58 7/26/2021 2 Acacia Lane Dead Vegetation Closed 59 7/6/2020 2 Acacia Lane Expired Permit Closed 60 8/11/2020 2 Appaloosa Lane Dead Vegetation Closed 61 4/21/2021 2 Buggy Whip Drive broken fence and trash Open 62 10/13/2021 2 El Concho Illegal structure Closed 63 6/8/2021 2 El Concho Road Planting trees, illegal construction Closed 64 7/6/2020 2 Flying Mane Expired Permit Closed 65 7/6/2020 2 Hillside Lane Expired Permit Closed 143 Page: 3 of 7 66 3/11/2020 2 Lower Blackwater Canyon Road Expired Permit Closed 67 3/11/2020 2 Pheasant Lane Expired Permit Closed 68 7/17/2020 2 Pinto Road Dead Vegetation Closed 69 11/18/2019 2 Portuguese Bend Road Lighting Closed 70 1/21/2020 2 Portuguese Bend Road Dead Vegetation Closed 71 2/23/2021 2 Possum Ridge Road Dead Vegetation Closed 72 7/6/2020 2 Quail Ridge North Expired Permit Closed 73 3/11/2020 2 Quail Ridge North Expired Permit Closed 74 11/16/2020 2 Runningbrand Road Dead Vegetation Closed 75 6/16/2021 2 Spur Lane Import of gravel; unpermitted Closed 76 2/25/2021 2 Spur Lane 17.16.230 - Import and export of soil. 77 3/29/2021 2 Spur Lane Dead Vegetation Closed 78 3/11/2020 20 Buggy Whip Drive Expired Permit Closed 79 8/16/2022 20 Portuguese Bend Road Dead Trees Open 80 7/16/2020 20 Portuguese Bend Road Dead Vegetation Closed 81 3/11/2020 20 Portuguese Bend Road Expired Permit Closed 82 7/22/2021 20 Upper Blackwater Canyon Road Dead vegetation, palm tree fronds, and dead trees Closed 83 7/11/2019 21 Buggy Whip Drive Illegal Construction Closed 84 5/18/2021 21 Chuckwagon Road Illegal work & no C&D permit Closed 85 7/16/2020 21 Portuguese Bend Road Dead Vegetation Closed 86 7/16/2020 22 Portuguese Bend Road Dead Vegetation Closed 87 4/7/2021 23 Middleridge Lane North Old Code Case Closed 88 7/16/2020 23 Portuguese Bend Road Dead Vegetation Closed 89 3/11/2020 24 Eastfield Drive Expired Permit Closed 90 8/16/2022 24 Portuguese Bend Road Dead Trees Open 91 3/11/2020 25 Portuguese Bend Road Expired Permit Closed 92 11/17/2020 26 Cinchring Road Drainage Closed 93 3/11/2020 26 Cinchring Road Expired Permit Closed 94 7/6/2020 2720 Palos Verdes Drive North Expired Permit Closed 95 9/14/2021 28 Portuguese Bend Road Dead Vegetation Closed 96 3/3/2020 2862 Palos Verdes Drive Expired Permit Closed 97 3/11/2020 2900 Palos Verdes Drive Expired Permit Closed 98 3/11/2020 2950 Palos Verdes Drive Expired Permit Open 99 3/11/2020 2958 Palos Verdes Drive Expired Permit Closed 100 12/30/2021 3 Appaloosa Lane Dead Tree Closed 101 6/18/2018 3 Appaloosa Lane Dead Vegetation Closed 102 4/6/2020 3 Chuckwagon Road Lighting Closed 144 Page: 4 of 7 103 7/21/2020 3 Chuckwagon Road Lighting Closed 104 7/6/2020 3 Flying Mane Expired Permit Closed 105 4/28/2021 3 Johns Canyon Pine tree obstructing view 106 4/1/2021 3 Lower Blackwater Canyon Dead Vegetation Closed 107 7/16/2020 3 Maverick Lane Dead Vegetation Closed 108 3/11/2020 3 Middleridge Lane North Expired Permit Closed 109 3/4/2021 3 Spur Lane Dead Vegetation Closed 110 6/9/2022 3 Spur Ln Dead/Dry vegetation Closed 111 3/11/2020 3 Wrangler Road Expired Permit Closed 112 8/16/2022 30 Portuguese Bend Road Dead Trees Open 113 4/7/2021 30 Portuguese Bend Road Old Code Case Closed 114 4/7/2021 32 Portuguese Bend Road Old Code Case Closed 115 3/22/2021 32 Portuguese Bend Road Dead Vegetation Closed 116 3/22/2021 32 Portuguese Bend Road Dead Vegetation Closed 117 3/11/2020 34 Crest Road East Expired Permit Closed 118 4/7/2021 34 Portuguese Bend Road Old Code Case Closed 119 2/12/2019 34 Portuguese Bend Road Dead Vegetation Closed 120 2/18/2020 35 Saddleback Road Lighting Closed 121 3/11/2020 35 Saddleback Road Expired Permit Closed 122 8/23/2021 38 Crest Road West Dead Vegetation Closed 123 4/7/2021 38 Portuguese Bend Road Old Code Case Closed 124 4/7/2021 4 Middleridge Lane South Old Code Case Closed 125 7/20/2021 4 Pine Tree Lane Dead Vegetation Closed 126 2/23/2021 4 Possum Ridge Road Dead Vegetation Closed 127 4/26/2021 4 Ranchero Road Dead Vegetation 128 3/11/2020 4 Ranchero Road Expired Permit Closed 129 3/11/2020 4 Ranchero Road Expired Permit Closed 130 9/24/2019 4 Ranchero Road Dead Vegetation Closed 131 9/2/2020 4 Ringbit West Illegal construction Closed 132 6/9/2022 4 Spur Ln Dead/Dry vegetation Open 133 7/18/2020 40 Eastfield Road Illegal Construction Closed 134 7/6/2020 40 Portuguese Bend Road Expired Permit Closed 135 3/29/2022 42 Portuguese Bend Rd Dead Tree Closed 136 1/27/2021 42 Portuguese Bend Road Dead Vegetation Closed 137 3/11/2020 47 Eastfield Drive Expired Permit Closed 138 3/11/2020 48 Eastfield Drive Expired Permit Closed 139 2/18/2020 48 Saddleback Road Lighting Closed 140 2/26/2020 49 Eastfield Road Illegal Construction Closed 141 3/17/2021 49 Saddleback Road Dead Vegetation Closed 145 Page: 5 of 7 142 12/20/2019 5 Buggy Whip Illegal Construction Closed 143 3/11/2020 5 Buggy Whip Dive Expired Permit Closed 144 8/18/2021 5 Caballeros Road Dead vegetation Closed 145 9/1/2020 5 Chestnut Lane Noise Closed 146 5/25/2021 5 Chuckwagon Road Dead vegetation 147 7/21/2021 5 Crest Road East Tumbleweeds Closed 148 7/6/2020 5 Hillside Lane Expired Permit Closed 149 6/17/2021 5 Johns Canyon Road View Closed 150 8/19/2020 5 Morgan Lane Dead Vegetation/Litter Closed 151 11/3/2020 5 Pine Tree Lane BMP Closed 152 6/18/2020 5 Pine Tree Lane Dead Vegetation Closed 153 3/11/2020 5 Reata Lane Expired Permit Closed 154 3/11/2020 5 Ringbit Road Expired Permit Closed 155 5/17/2022 5 Sagebrush Ln Unpermitted Construction Open 156 3/11/2020 50 Saddleback Road Expired Permit Closed 157 8/3/2021 53 Portuguese Bend Road View Impairment Closed 158 3/17/2021 55 Saddleback Road Dead Vegetation Closed 159 3/17/2021 57 Saddleback Road Dead Vegetation Closed 160 2/1/2021 59 Eastfield Drive Nuisance Closed 161 11/2/2020 59 Eastfield Drive Lighting Closed 162 9/1/2020 59 Eastfield Drive Sign Closed 163 12/11/2019 6 Chuckwagon Road Dead Vegetation Closed 164 7/21/2021 6 Open Brand Road Dead fronds Closed 165 7/6/2020 6 Outrider Road Expired Permit Closed 166 2/14/2020 6 Packsaddle East Dead Vegetation Closed 167 5/25/2021 6 Pine Tree Lane Dead Vegetation Closed 168 6/14/2019 6 Pine Tree Lane Dead Vegetation Closed 169 3/11/2021 6 Possum Ridge Road Dead Vegetation Closed 170 3/11/2020 6 Ringbit Road West Expired Permit Closed 171 7/1/2021 6 Saddleback Road Dead Tree Closed 172 3/11/2020 6 Saddleback Road Expired Permit Closed 173 6/24/2020 61 Eastfield Drive Grading and Drainage Open 174 7/22/2021 62 Eastfield Drive Dead palm tree fronds Closed 175 1/21/2020 62 Portuguese Bend Road Dead Vegetion Closed 176 1/21/2020 64 Portuguese Bend Road Dead Vegetation Closed 177 3/26/2021 65 Eastfield Road Dead Vegetation Closed 178 7/17/2020 65 Portuguese Bend Road Property Maintenance Closed 179 7/6/2020 65 Portuguese Bend Road Expired Permit Closed 180 3/11/2020 65 Portuguese Bend Road Expired Permit Closed 146 Page: 6 of 7 181 9/9/2021 66 Portuguese Bend Road Tumbleweeds Closed 182 1/20/2020 66 Portuguese Bend Road Dead Vegetation Closed 183 3/11/2020 67 Eastfield Drive Expired Permit Closed 184 5/16/2019 67 Portuguese Bend Road Illegal Construction Open 185 7/1/2020 68 Saddleback Road Dead Vegetation Closed 186 4/27/2021 7 Chuckwagon Lane Animal complaint Closed 187 7/7/2022 7 Crest Rd. West Unpermitted construction to the interior of resident Open 188 8/18/2021 7 Crest Road East Tumbleweeds Closed 189 4/7/2021 7 Crest Road East Old Code Case Closed 190 11/18/2019 7 Crest Road East Dead Vegetation Closed 191 3/11/2020 7 Eastfield Drive Expired Permit Closed 192 2/11/2020 7 Georgeff Road Dead Vegetation Closed 193 3/11/2020 7 Outrider Road Expired Permit Closed 194 3/11/2020 7 Packsaddle East Expired Permit Closed 195 3/11/2020 7 Packsaddle Road East Expired Permit Closed 196 6/21/2021 7 Pine Tree Lane Dead Vegetation Closed 197 4/20/2020 7 Roundup Road Fence Closed 198 7/16/2020 71 Saddleback Road Dead Vegetation Closed 199 3/11/2020 73 Eastfield Drive Expired Permit Closed 200 11/8/2019 73 Portuguese Bend Road Lighting Closed 201 9/9/2020 74 Portuguese Bend Road Lighting Closed 202 3/8/2022 74 Saddleback Road Dead Eucalyptus tree/pine trees, accumulation of dead vegetation Closed 203 2/23/2021 74 Saddleback Road Dead Vegetation Closed 204 3/11/2020 75 Eastfield Drive Expired Permit Closed 205 4/7/2021 76 Eastfield Drive Old Code Case Closed 206 3/11/2020 76 Eastfield Drive Expired Permit Closed 207 3/3/2022 76 Saddleback Road Dead Eucalyptus tree in power lines and dead pine tree Closed 208 2/23/2021 76 Saddleback Road Dead Vegetation Closed 209 6/28/2021 77 Portuguese Bend Road Dead Vegetation Closed 210 11/16/2020 77 Portuguese Bend Road Dead Vegetation Closed 211 11/6/2020 77 Portuguese Bend Road Dead Vegetation Closed 212 9/9/2020 77 Portuguese Bend Road Water Closed 213 3/25/2021 77 Saddleback Road Dead Vegetation Closed 214 6/1/2019 77 Saddleback Road Drainage Open 215 4/7/2022 79 Eastfield Dr Unpermitted Construction Open 216 3/11/2020 8 Bowie Road Expired Permit Closed 147 Page: 7 of 7 217 6/14/2021 8 Crest Road East Importing dirt from 11 Upper Blackwater Canyon Road Closed 218 6/11/2021 8 Crest Road East Illegal export of dirt Closed 219 4/7/2021 8 Flying Mane Road Old Code Case Closed 220 4/18/2019 8 Georgeff Road Property Maintenance Closed 221 7/2/2020 8 Hackamore Road Expired Permit Closed 222 9/28/2021 8 Midderidge Lane Dead Vegetation Closed 223 3/11/2020 8 Morgan Lane Expired Permit Closed 224 7/6/2020 8 Packsaddle Road West Expired Permit Closed 225 4/20/2020 8 Pine Tree Lane Dead Vegetation Closed 226 4/6/2020 8 Reata Lane Dead Vegetation Closed 227 10/1/2020 8 Upperblackwater Canyon Road Lighting Closed 228 6/29/2021 80 Saddleback Road Dead vegetation Closed 229 3/11/2020 80 Saddleback Road Expired Permit Closed 230 3/11/2020 86 Saddleback Road Expired Permit Closed 231 1/27/2021 87 Crest Road East Dead Vegetation Closed 232 7/20/2021 88 Saddleback Road Dead Vegetation Closed 233 7/6/2020 9 Johns Canyon Road Expired Permit Closed 234 3/11/2020 9 Middleridge Lane South Expired Permit Closed 235 7/6/2020 9 Quail Ridge Road South Expired Permit Closed 236 3/11/2020 91 Crest Road East Expired Permit Closed 237 3/11/2020 92 Saddleback Road Expired Permit Closed 238 9/14/2020 Georgeff Road & Crest Road East B M P Closed 239 3/4/2021 Spur Lane Dead Vegetation Closed 240 7/14/2020 Spur Lane Dead Vegetation Closed Total Records: 240 8/17/2022 148