2022-09-12_CC_AgendaPacket1.CALL TO ORDER
2.ROLL CALL
3.PLEDGE OF ALLEGIANCE
4.PRESENTATIONS/PROCLAMATIONS/ANNOUNCEMENTS
5.BLUE FOLDER ITEMS (SUPPLEMENTAL)
Blue folder (supplemental) items are additional back up materials to administrative reports, changes to the posted
agenda packet, and/or public comments received after the printing and distribution of the agenda packet for receive and
file.
6.PUBLIC COMMENT ON NON-AGENDA ITEMS
This is the appropriate time for members of the public to make comments regarding items not listed on this agenda.
Pursuant to the Brown Act, no action will take place on any items not on the agenda.
7.CONSENT CALENDAR
Business items, except those formally noticed for public hearing, or those pulled for discussion are assigned to the
Consent Calendar. The Mayor or any Councilmember may request that any Consent Calendar item(s) be removed,
discussed, and acted upon separately. Items removed from the Consent Calendar will be taken up under the "Excluded
Consent Calendar" section below. Those items remaining on the Consent Calendar will be approved in one motion. The
Mayor will call on anyone wishing to address the City Council on any Consent Calendar item on the agenda, which has
not been pulled by Councilmembers for discussion.
7.A.APPROVE AFFIDAVIT OF POSTING FOR THE CITY COUNCIL REGULAR
MEETING OF SEPTEMBER 12, 2022
RECOMMENDATION: Approve.
2 PORTUGUESE BEND ROAD
ROLLING HILLS, CA 90274
(310) 377-1521
AGENDA
Regular City Council Meeting
CITY COUNCIL
Monday, September 12, 2022
CITY OF ROLLING HILLS
7:00 PM
The meeting agenda is available on the City’s website. The City Council meeting will be live-streamed on the City’s website.
Both the agenda and the live-streamed video can be found here:
https://www.rolling-hills.org/government/agenda/index.php
Members of the public may submit written comments in real-time by emailing the City Clerk’s office at cityclerk@cityofrh.net.
Your comments will become part of the official meeting record. You must provide your full name, but please do not provide
any other personal information that you do not want to be published.
Recordings to City Council meetings can be found here: https://www.rolling-hills.org/government/agenda/index.php
Next Resolution No. 1304 Next Ordinance No. 380
CL_AGN_220912_CC_AffidavitofPosting.pdf
1
7.B.APPROVE MOTION TO READ BY TITLE ONLY AND WAIVE FURTHER
READING OF ALL ORDINANCES AND RESOLUTIONS LISTED ON THE
AGENDA
RECOMMENDATION: Approve.
7.C.APPROVE THE FOLLOWING CITY COUNCIL MINUTES: AUGUST 22, 2022
RECOMMENDATION: Approve as presented.
7.D.PAYMENT OF BILLS.
RECOMMENDATION: Approve as presented.
7.E.APPROVE AMENDED AGREEMENT WITH BOLTON ENGINEERING TO
FILE/ACHIEVE BUILDING PERMITS FOR THE TENNIS COURT ADA
IMPROVEMENT PROJECT
RECOMMENDATION: Approve as presented.
7.F.AMENDMENT TO AGREEMENT WITH LANCE, SOLL & LUNGHARD, LLP (LSL)
FOR AUDITING SERVICES TO EXTEND THE TERM FOR ONE YEAR TO
COVER THE AUDIT OF THE CITY'S FINANCIAL STATEMENTS FOR THE
FISCAL YEAR ENDED JUNE 30, 2022
RECOMMENDATION: Approve the third amendment to the agreement with
Lance, Soll & Lunghard, LLP,for audit services to extend the agreement for
one year covering the FY 2021/22 audit.
7.G.REVIEW FIRE SAFETY MITIGATION LIST FROM THE FIRE FUEL COMMITTEE
DEVELOPED AT THE MARCH 1, 2022 MEETING; AND RECEIVE AND FILE AN
UPDATE ON ITEMS ON THE MITIGATION LIST.
RECOMMENDATION: Receive and file.
7.H.RECEIVE AND FILE A REPORT ON THE JULY 28, 2022 TRAFFIC COMMISSION
MEETING
RECOMMENDATION: Receive and file.
7.I.RECEIVE AND FILE CORRESPONDENCE WITH THE CITY OF TORRANCE
REGARDING DIRECTION TO WITHDRAW PARTICIPATION IN THE TORRANCE
AIRPORT STORMWATER BASIN PROJECT
RECOMMENDATION: Receive and file.
7.J.RECEIVE AND FILE THE BLOCK CAPTAIN PROGRAM LEADERSHIP GROUP
RECRUITMENT SCHEDULE
CL_MIN_220822_CC_F.pdf
CL_AGN_220912_PaymentofBills.pdf
CA_AGR_220912_PSA_BoltonEng_Amendment01_TennisCourtADA.pdf
Agreement_BoltonTennisCourtsGradingPlan_2017.pdf
CA_AGR_220912_LSL_PSA_ Amendment_02.pdf
CA_AGR_220912_LSL_ExhibitA_Quote.pdf
Audit LSL fullyExecuted2016-2019.pdf
Addtl_Fire_Safety_Recommendations.pdf
Email_from_Smith_062122.pdf
May 2022 RH Traffic (002).pdf
CL_AGN_220912_TorranceAirportBasinProject_RemovalEmail.pdf
2
RECOMMENDATION: Receive and file.
7.K.RECEIVE AND FILE NOTICE OF NOMINEES FOR PUBLIC OFFICE
RECOMMENDATION: Receive and file.
7.L.RECEIVE AND FILE CITY HALL LANDSCAPE SERVICES REQUEST FOR
PROPOSAL
RECOMMENDATION: Receive and file.
7.M.RECEIVE AND FILE CITY HALL REQUEST FOR PROPOSAL TO EVALUATE
EXISTING HEATING, VENTILATION AND AIR CONDITIONING (HVAC) AT CITY
HALL, AND PROVIDE ENGINEERING DESIGN FOR A FUNCTIONING SYSTEM
RECOMMENDATION: Receive and file.
7.N.RECEIVE AND FILE A REPORT ON THE CLOSURE OF THE CITY HALL
CAMPUS RECYCLING CENTER
RECOMMENDATION: Receive and file.
8.EXCLUDED CONSENT CALENDAR ITEMS
9.COMMISSION ITEMS
9.A.RECEIVE AND FILE A PLANNING COMMISSION DECISION TO APPROVE
ZONING CASE NO. 22-14: SITE PLAN REVIEW TO CONSTRUCT A NEW 525-
SQUARE-FOOT GARAGE ATTACHED BY A BREEZEWAY TO THE
RESIDENCE, CONVERT AN EXISTING GARAGE TO HABITABLE SPACE,
INTERIOR REMODEL, NEW PATIO WITH TRELLIS, LANDSCAPING, AND
HARDSCAPING; AND VARIANCE REQUESTS TO ENCROACH INTO THE REAR
AND SIDE YARD SETBACKS, AND DEVIATE FROM THE REQUIREMENT TO
PROVIDE A STABLE AND CORRAL SET ASIDE ON A PROPERTY LOCATED
AT 2 FLYING MANE ROAD (Lot 62-A-SF)
RECOMMENDATION: Receive and file.
9.B.RECEIVE AND FILE A PLANNING COMMISSION DECISION TO APPROVE
ZONING CASE NO. 21-02, MODIFICATION NO. 1: REQUEST FOR APPROVAL
OF A SITE PLAN REVIEW TO DEMOLISH AN EXISTING RESIDENCE AND
CONSTRUCT A NEW 5,215-SQUARE-FOOT SINGLE-FAMILY RESIDENCE AND
RELATED IMPROVEMENTS INCLUDING NON-EXEMPT GRADING; VARIANCE
TO CONSTRUCT A FIVE-FOOT-HIGH RETAINING WALL IN THE SETBACK
AREA AND CONDUCT NON-EXEMPT GRADING; MODIFICATION TO ADD A
CL_PBN_220901_NoticeOfElectionNominees_E.pdf
PW_LND_220822_RFP_LandscapeMaintenanceServices_F_A.pdf
PW_CHC_220902_CHC_HVAC_RFP_F.pdf
CL_AGN_220912_CC_RecyclingCenter.pdf
Vicinity Map - 2 Flying Mane Road.pdf
2 FLYING MANE RD VICINITY-PROXIMITY MAP.pdf
Development Table (ZC 22-14).pdf
2022-14_PC_Resolution_2FlyingManeRoad_ZC 22-14_E.pdf
SATO DD 080922.pdf
2 Flying Mane Landscape Set_30X42 2.pdf
3
1,428-SQUARE-FOOT BASEMENT, STAIRCASE, AND RETAINING WALL ON A
PROPERTY LOCATED AT 11 FLYING MANE ROAD (LOT 53-SF), ROLLING
HILLS, CA (NEVENKA LCC)
RECOMMENDATION: Receive and file.
10.PUBLIC HEARINGS
11.OLD BUSINESS
11.A.APPROVE FINANCE/AUDIT/BUDGET COMMITTEE RECOMMENDATION TO
AMEND THE CITY'S GENERAL FUND RESERVE POLICY
RECOMMENDATION: Approve as presented
11.B.RECEIVE AN UPDATE ON THE CREST ROAD EAST AND EASTFIELD DRIVE
ELECTRIC UTILITY UNDERGROUNDING PROJECTS AND PROVIDE
DIRECTION ON THE EASTFIELD DRIVE FEMA/CALOES GRANT
RECOMMENDATION: Receive report and provide direction to staff.
11.C.RECEIVE REPORT ON THE SEPTEMBER 1, 2022 ROLLING HILLS
COMMUNITY ASSOCIATION (RHCA) BOARD MEETING ON THE CITY'S
OUTDOOR SIREN PROJECT; CONSIDER PROJECT OPTIONS PROPOSED BY
HQE; AND PROVIDE DIRECTION TO STAFF.
RECOMMENDATION: Receive report, consider project options and provide
direction to staff.
12.NEW BUSINESS
12.A.CONSIDER FUEL LOAD REDUCTION MAINTENANCE IN THE PHASE THREE
AND FOUR AREAS BY THE PALOS VERDES PENINSULA LAND
CONSERVANCY.
RECOMMENDATION: Staff recommends that the City Council invest in the
maintenance costs for 2023 for the Phase 3 and 4 areas for a total of $26,000
and direct staff to work with PVPLC and the City Attorney's office on a
contract amendment.
Vicinity Map - 11 Flying Mane Road.pdf
Development Table (ZC 21-02)_Mod1.pdf
11 Flying Mane - vicinity-proximity map.pdf
2022-13_PC_Resolution_11FlyingManeRoad_ZC 21-02mod_E.pdf
2022-07_PC_Resolution_11FlyingManeRoad_ZC 21-02_E.pdf
11 Flying Mane - Amended Plans Part 1 - 220725.pdf
11 Flying Mane - Amended Plans Part 2 - 220725.pdf
CL_AGN_220822_FBA_ReservePolicyDiscussion.pdf
Hahn_Rule 20A Donation Approval.pdf
CL_AGN_220912_CC_PublicComment02.pdf
CL_AGN_220912_CC_PublicComment01.pdf
CL_AGN_220912_CC_PublicComment04.pdf
CL_AGN_220912_CC_PublicComment03.pdf
CL_AGN_220912_HQE Systems_Feasbility Study.pdf
PVPLC Reducing Fuel Load Project Maintenance RH 2023.pdf
PVPLC Reducing Fuel Load Project Update -2022.pdf
Fuel Load Reduction Phase 4 Presentation.pdf
4
12.B.APPROVE THIRD AMENDMENT TO A PROFESSIONAL SERVICES
AGREEMENT WITH ALAN PALERMO FOR PROJECT MANAGEMENT
SERVICES FOR FISCAL YEAR 2022-2023
RECOMMENDATION: Approve as presented.
12.C.CONSIDER THREE PROPOSALS FOR GEOTECHNICAL SERVICES
NECESSARY FOR THE CITY HALL ADA IMPROVEMENT PROJECT AND
DIRECT STAFF TO PREPARE A PROFESSIONAL SERVICES AGREEMENT
WITH GMU FOR A NOT-TO-EXCEED AMOUNT OF $9,700
RECOMMENDATION: Approve as presented.
13.MATTERS FROM THE CITY COUNCIL
13.A.DISCUSS COYOTE CONTROL MEASURES (BLACK)
RECOMMENDATION: Discuss the matter and provide direction to staff.
13.B.DISCUSSION REQUEST BY THE WOMEN'S CLUB BEAUTIFICATION
COMMITTEE FOR NEW FENCING ALONG ON PORTUGUESE BEND ROAD,
ADJACENT TO CITY HALL CAMPUS (BLACK)
RECOMMENDATION: Provide direction to staff.
14.MATTERS FROM STAFF
15.RECESS TO CLOSED SESSION
16.RECONVENE TO OPEN SESSION
17.ADJOURNMENT - THIS MEETING WILL BE ADJOURNED IN THE MEMORY OF
ROLLING HILLS RESIDENT AND BLOCK CAPTAIN TUBA GHANNADI WHO
PASSED AWAY
Next regular meeting: Monday, September 26, 2022 at 7:00 p.m. in the City Council
Chamber, Rolling Hills City Hall, 2 Portuguese Bend Road, Rolling Hills, California,
90274.
4th_Amendment.pdf
3rd_Amendment.pdf
2nd_Amendment.pdf
1st_Amendment.pdf
PVP Land Conservancy Agreement_2019-11-15.pdf
CA_AGR_220912_PSA_Alan Palermo_ThirdAmendment.pdf
CA_AGR_220912_PSA_Alan Palermo_ThirdAmendment_ExhibitA.pdf
Alan Palermo Agreement - Signed_July_2019.pdf
Alan Palermo Service Agreement FINAL 2020.28.09.pdf
2021-11-09_2ndAmend-AlanPalerm.pdf
Geotechniques_20220830_geotech proposal.pdf
GMU_P-22212 City Hall ADA Addition (8-22-22).pdf
Ninyo and Moore_04IRV02-03763.pdf
2022.05.01_Animal Care and Control Agreement779.pdf
CL_AGN_220912_CC_WomensClub_Letter.pdf
CL_AGN_220912_CC_WomensClub_Fencing_PublicComment01.pdf
5
Notice:
Public Comment is welcome on any item prior to City Council action on the item.
Documents pertaining to an agenda item received after the posting of the agenda are available for review in
the City Clerk's office or at the meeting at which the item will be considered.
In compliance with the Americans with Disabilities Act (ADA), if you need special assistance to participate in
this meeting due to your disability, please contact the City Clerk at (310) 377-1521 at least 48 hours prior to the
meeting to enable the City to make reasonable arrangements to ensure accessibility and accommodation for
your review of this agenda and attendance at this meeting.
6
Agenda Item No.: 7.A
Mtg. Date: 09/12/2022
TO:HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM:CHRISTIAN HORVATH, CITY CLERK / EXECUTIVE ASSISTANT TO
CITY MANAGER
THRU:ELAINE JENG P.E., CITY MANAGER
SUBJECT:APPROVE AFFIDAVIT OF POSTING FOR THE CITY COUNCIL
REGULAR MEETING OF SEPTEMBER 12, 2022
DATE:September 12, 2022
BACKGROUND:
None.
DISCUSSION:
None.
FISCAL IMPACT:
None.
RECOMMENDATION:
Approve.
ATTACHMENTS:
CL_AGN_220912_CC_AffidavitofPosting.pdf
7
Administrative Report
7.A., File # 1405 Meeting Date: 09/12/2022
To: MAYOR & CITY COUNCIL
From: Christian Horvath, City Clerk
TITLE
APPROVE AFFIDAVIT OF POSTING FOR THE CITY COUNCIL REGULAR MEETING OF SEPTEMBER
12, 2022
EXECUTIVE SUMMARY
STATE OF CALIFORNIA )
COUNTY OF LOS ANGELES ) SS
CITY OF ROLLING HILLS )
AFFIDAVIT OF POSTING
In compliance with the Brown Act, the following materials have been posted at the locations below.
Legislative Body City Council
Posting Type Regular Meeting Agenda
Posting Location 2 Portuguese Bend Road, Rolling Hills, CA 90274
City Hall Window
City Website: https://www.rolling-hills.org/government/agenda/index.php
https://www.rolling-hills.org/government/city_council/city_council_archive_agendas/index.php
Meeting Date & Time September 12, 2022 7:00pm Open Session
As City Clerk of the City of Rolling Hills, I declare under penalty of perjury, the document noted above was
posted at the date displayed below.
Christian Horvath, City Clerk
Date: September 9, 2022
8
Agenda Item No.: 7.B
Mtg. Date: 09/12/2022
TO:HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM:CHRISTIAN HORVATH, CITY CLERK / EXECUTIVE ASSISTANT TO
CITY MANAGER
THRU:ELAINE JENG P.E., CITY MANAGER
SUBJECT:APPROVE MOTION TO READ BY TITLE ONLY AND WAIVE FURTHER
READING OF ALL ORDINANCES AND RESOLUTIONS LISTED ON THE
AGENDA
DATE:September 12, 2022
BACKGROUND:
None.
DISCUSSION:
None.
FISCAL IMPACT:
None.
RECOMMENDATION:
Approve.
ATTACHMENTS:
9
Agenda Item No.: 7.C
Mtg. Date: 09/12/2022
TO:HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM:CHRISTIAN HORVATH, CITY CLERK / EXECUTIVE ASSISTANT TO
CITY MANAGER
THRU:ELAINE JENG P.E., CITY MANAGER
SUBJECT:APPROVE THE FOLLOWING CITY COUNCIL MINUTES: AUGUST 22,
2022
DATE:September 12, 2022
BACKGROUND:
None.
DISCUSSION:
None.
FISCAL IMPACT:
None.
RECOMMENDATION:
Approve as presented.
ATTACHMENTS:
CL_MIN_220822_CC_F.pdf
10
MINUTES – CITY COUNCIL MEETING
Monday, August 22, 2022
Page 1
Minutes
Rolling Hills City Council
Mon day, August 22, 2022
Regular Meeting 7:00 p.m.
1. CALL TO ORDER
The City Council of the City of Rolling Hills met in person on the above date at 7:00 p.m. Mayor Black
presiding.
2. ROLL CALL
Councilmembers Present: Dieringer, Pieper, Mirsch, Mayor Black
Councilmembers Absent: Mayor Pro Tem Wilson
Staff Present: Elaine Jeng, City Manager
Patrick Donegan, Deputy City Attorney
John Signo, Planning & Community Services Director
Christian Horvath, City Clerk / Executive Assistant to the City Manager
3. PLEDGE OF ALLEGIANCE – Councilmember Dieringer
4. PRESENTATIONS/PROCLAMATIONS/ANNOUNCEMENTS
4.A. PRESENTATION BY CALIFORNIA WATER SERVICE ON THE DROUGHT, WATER-USE
RESTRICTIONS AND CONSERVATION
Presentation by Tammie Myers, California Water Service
Public Comment: Beth Howell, Melissa McNabb
5. BLUE FOLDER ITEMS (SUPPLEMENTAL) – NONE
6. PUBLI C COMMENT ON NON-AGENDA ITEMS
Public Comment: Judy Martin, Beth Howell, Shirley Langer
Mayor Black requested that staff agendize a future item regarding requests of the Beautification Committee
and whether the Rolling Hills Community Association could handle the fence replacement along Portuguese
Bend Road.
7. CONSENT CALENDAR
7.A. APPROVE AFFIDAVIT OF POSTING FOR THE CITY COUNCIL REGULAR MEETING OF
AUGUST 22, 2022
7.B. APPROVE MOTION TO READ BY TITLE ONLY AND WAIVE FURTHER READING OF ALL
ORDINANCES AND RESOLUTIONS LISTED ON THE AGENDA
7.C. PULLED BY COUNCILMEMBER DIERINGER
7.D. PAYMENT OF BILLS
11
MINUTES – CITY COUNCIL MEETING
Monday, August 22, 2022
Page 2
7.E. FOR SECOND READING AND ADOPTION: ADOPT BY TITLE ONLY ORDINANCE NO. 376
AMENDING CHAPTER 17.28 OF THE MUNICIPAL CODE REGARDING ACCESSORY
DWELLING UNITS AND JUNIOR ACCESSORY DWELLING UNITS AND FINDING THE ACTION
TO BE EXEMPT FROM CEQA
7.F. PULLED BY COUNCILMEMBER DIERINGER
7.G. INTERIM FINANCIAL REPORT FOR THE FISCAL YEAR ENDED JUNE 30, 2022
Motion by Councilmember Pieper, seconded by Councilmember Mirsch to approve Consent Calendar, with
changes or additions per Blue Folder Items, excluding Items 7C and 7F. Motion carried unanimously with
the following vote:
AYES: Dieringer, Pieper, Mirsch, Mayor Black
NOES: None
ABSENT: Mayor Pro Tem Wilson
8. EXCLUDED CONSENT CALENDAR ITEMS
7.C. APPROVE THE FOLLOWING CITY COUNCIL MINUTES: AUGUST 8, 2022
Motion by Councilmember Dieringer to withdraw language stating “without objection” from Item 11A. Motion
failed for lack of a second.
Motion by Councilmember Dieringer to change language for the last portion of Item 11A to read “bring back
a properly agendized item for a future agenda to the council for discussion of the HQE Siren system and
whether to approve any of the three proposed siren options presented.” Motion failed for lack of a second.
Motion by Councilmember Mirsch, seconded by Mayor Black directing staff to include an item in the blue
newsletter informing the public that the meeting notes are action item style notes and that all of the audio
and video is available on the website so they can hear the entire discussion. Motion carried unanimously
with the following vote:
AYES: Dieringer, Pieper, Mirsch, Mayor Black
NOES: None
ABSENT: Mayor Pro Tem Wilson
Motion by Councilmember Pieper, seconded by Councilmember Mirsch to approve Item 7C as presented.
Motion carried with the following vote:
AYES: Pieper, Mirsch, Mayor Black
NOES: Dieringer
ABSENT: Mayor Pro Tem Wilson
7.F. APPROVE RESOLUTION NO. 1304 MODIFYING A REIMBURSEMENT POLICY IN
ACCORDANCE WITH GOVERNMENT CODE §§ 53232.2 AND 53232.3 AND REPEALING
RESOLUTION NO. 1002
Motion by Mayor Black, seconded by Councilmember Pieper to modify section 4B to read as “Further, a
collective five thousand dollars ($5,000.00) is allocated for travel, meals, lodging and other expenses
associated with attendance at eligible conferences for the City Council.” Motion carried with the following
vote:
12
MINUTES – CITY COUNCIL MEETING
Monday, August 22, 2022
Page 3
AYES: Pieper, Mirsch, Mayor Black
NOES: Dieringer
ABSENT: Mayor Pro Tem Wilson
Motion by Councilmember Dieringer to modify section 4B to increase the amount allowable for conference
expenses from $5,000 to $6,000. Motion failed for lack of a second.
Motion by Councilmember Dieringer, seconded by Councilmember Pieper to modify section 5A by removing
“Lodging and miles shall be reimbursed pursuant to Government Code 53232.2” and replacing with “Travel,
meals, lodging and any other expenses are reimbursable at a reasonable rate that is not lavish or
extravagant.” Motion carried unanimously with the following vote:
AYES: Dieringer, Pieper, Mirsch, Mayor Black
NOES: None
ABSENT: Mayor Pro Tem Wilson
Motion by Councilmember Pieper, seconded by Councilmember Mirsch to modify section 5B revising the
language to reflect “expense reports within sixty (60) days after the event,” “Proof of payment is required as
part of the necessary documentation,” and “all reimbursement requests for each fiscal year must be
submitted before July 31 of the following fiscal year in which the expenses were incurred.” Motion carried
unanimously with the following vote:
AYES: Dieringer, Pieper, Mirsch, Mayor Black
NOES: None
ABSENT: Mayor Pro Tem Wilson
Motion by Councilmember Pieper, seconded by Councilmember Mirsch to approve Item 7.F as altered.
Motion carried unanimously with the following vote:
AYES: Dieringer, Pieper, Mirsch, Mayor Black
NOES: None
ABSENT: Mayor Pro Tem Wilson
9. COMMISSION ITEMS – NONE
10. PUBLIC HEARINGS – NONE
11. OLD BUSINESS
11.A. RECEIVE AND FILE AN UPDATE ON FUEL LOAD REDUCTION FROM THE PVP LAND
CONSERVANCY FOR PHASE I, II, III, and IV
Presentation by Cris Sarabia, Palos Verdes Peninsula Land Conservancy
Public Comments: Alfred Visco
Motion by Councilmember Dieringer, seconded by Councilmember Pieper to receive and file. Motion carried
unanimously with the following vote:
AYES: Dieringer, Pieper, Mirsch, Mayor Black
NOES: None
ABSENT: Mayor Pro Tem Wilson
13
MINUTES – CITY COUNCIL MEETING
Monday, August 22, 2022
Page 4
11.B. RECEIVE AN UPDATE ON THE LOS ANGELES REGIONAL WATER QUALITY CONTROL
BOARD'S REVIEW OF THE PROPOSED APPROACH FOR STORMWATER COMPLIANCE FOR
MACHADO LAKE; AND DIRECT STAFF NOT TO PARTICIPATE IN THE TORRANCE AIRPORT
STORMWATER BASIN PROJECT
Presentation by Elaine Jeng, City Manager
Motion by Councilmember Pieper, seconded by Councilmember Mirsch to receive report and direct staff to
inform the City of Torrance on not participating in the Torrance Airport Stormwater Basin project. Motion
carried unanimously with the following vote:
AYES: Dieringer, Pieper, Mirsch, Mayor Black
NOES: None
ABSENT: Mayor Pro Tem Wilson
12. NEW BUSINESS – NONE
13. MATTERS FROM THE CITY COUNCIL
13.A. DISCUSSION ON THE TRADITION OF TAKING CITY COUNCIL PHOTOS ANNUALLY (MIRSCH)
Public Comment: Jim Aichele
Motion by Councilmember Mirsch, seconded by Councilmember Pieper to not take pictures for this year.
Motion carried unanimously with the following vote:
AYES: Dieringer, Pieper, Mirsch, Mayor Black
NOES: None
ABSENT: Mayor Pro Tem Wilson
14. MATTERS FROM STAFF
14.A. FIRE FUEL ABATEMENT ENFORCEMENT QUARTERLY REPORT FOR THE SECOND
QUARTER OF 2022 (APRIL 1 THROUGH JUNE 30)
Presentation by John Signo, Planning & Community Services Director
Motion by Councilmember Pieper, seconded by Councilmember Dieringer to receive and file. Motion carried
unanimously with the following vote:
AYES: Dieringer, Pieper, Mirsch, Mayor Black
NOES: None
ABSENT: Mayor Pro Tem Wilson
Planning & Community Services Director Signo also reported that staff intended to report out on Planning
Commission Actions at future meetings to keep Council apprised. Mayor Black requested a discussion of
this matter be agendized for the September 26th meeting.
15. RECESS TO CLOSED SESSION – NONE
16. RECONVENE TO OPEN SESSION – NONE
17. ADJOURNMENT : 8:51 P.M.
14
MINUTES – CITY COUNCIL MEETING
Monday, August 22, 2022
Page 5
The meeting was adjourned at 8:51 p.m on August 22, 2022. The next regular meeting of the City Council is
scheduled to be held on Monday, September 12, 2022 beginning at 7:00 p.m. in the City Council Chamber
at City Hall, 2 Portuguese Bend Road, Rolling Hills, California. It will also be available via City’s website link
at: https://www.rolling-hills.org/government/agenda/index.php
All written comments submitted are included in the record and available for public review on the City website.
Respectfully submitted,
____________________________________
Christian Horvath, City Clerk
Approved,
____________________________________
James Black, M.D., Mayor
15
Agenda Item No.: 7.D
Mtg. Date: 09/12/2022
TO:HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM:CONNIE VIRAMONTES , ADMINISTRATIVE ASSISTANT
THRU:ELAINE JENG P.E., CITY MANAGER
SUBJECT:PAYMENT OF BILLS.
DATE:September 12, 2022
BACKGROUND:
None.
DISCUSSION:
None.
FISCAL IMPACT:
None.
RECOMMENDATION:
Approve as presented.
ATTACHMENTS:
CL_AGN_220912_PaymentofBills.pdf
16
17
Agenda Item No.: 7.E
Mtg. Date: 09/12/2022
TO:HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM:CHRISTIAN HORVATH, CITY CLERK / EXECUTIVE ASSISTANT TO
CITY MANAGER
THRU:ELAINE JENG P.E., CITY MANAGER
SUBJECT:APPROVE AMENDED AGREEMENT WITH BOLTON ENGINEERING TO
FILE/ACHIEVE BUILDING PERMITS FOR THE TENNIS COURT ADA
IMPROVEMENT PROJECT
DATE:September 12, 2022
BACKGROUND:
In August 2017, the City of Rolling Hills hired Bolton Engineering to prepare grading and
related plans and documents for the Tennis Court Area Improvement Project. The project was
put on hold when the design for the proposed 8" sewer line project was approved by the City
Council and when RHCA decided to revise their proposed plans for the tennis courts. Bolton
Engineering was able to complete the plans and submit them for plan check with Building and
Safety. Bolton Engineering was in the process of responding to corrections when the process
was put on hold. The City would like to have Bolton Engineering bring the project plan check
through completion and conduct on site inspection during construction. Bolton Engineering
submitted the cost to update the plans for $5,000. Construction inspection services will also be
provided but under Time and Material.
DISCUSSION:
On May 10, 2021 this item was presented to the City Council and unanimously approved. City
staff inadvertently did not return with the necessary amended agreement and recently realized
the omission from past agendas while in discussions regarding the proposed tennis court ADA
designs as presented by the Rolling Hills Community Association. This item corrects the
previous omission in order to ensure potential issues can be discussed and Bolton can
continue the necessary plan check deliverables.
FISCAL IMPACT:
An additional five thousand dollars ($5,000.00) is added to the permitted compensation under
this First Amendment and is included in the FY 22-23 Budget.
RECOMMENDATION:
Approve as presented.
18
ATTACHMENTS:
CA_AGR_220912_PSA_BoltonEng_Amendment01_TennisCourtADA.pdf
Agreement_BoltonTennisCourtsGradingPlan_2017.pdf
19
65277.00001\40658408.1
FIRST AMENDMENT TO
PROFESSIONAL SERVICES AGREEMENT
THIS FIRST AMENDMENT TO THE PROFESSIONAL SERVICES AGREEMENT
(“First Amendment”) is made and entered into this 12th day of September, 2022, by and
between the CITY OF ROLLING HILLS, a California municipal corporation (hereinafter the
“CITY”), and BOLTON ENGINEERING, CORP.(hereinafter the “CONSULTANT”). CITY and
CONSULTANT are sometimes referred to in this First Amendment individually as a “Party” and
collectively as the “Parties.”
RECITALS
A. CITY and CONSULTANT have entered into that certain Professional Services
Agreement for Emergency Communications System services last executed on August 17,
2017 (the “Agreement”).
B. The Parties now desire to amend the Agreement in order to extend the term,
provide for additional work to be completed by the CONSULTANT, and provide for additional
compensation to CONSULTANT (“First Amendment”).
Now, therefore, for and in consideration of the mutual covenants and conditions herein
contained, CITY and CONSULTANT agree the following terms, as set forth in this First
Amendment.
1. Section 2 “Scope of Work” of the Agreement is amended to read as follows:
“2. SCOPE OF WORK. Consultant shall perform all work necessary to complete in a
manner satisfactory to CITY the services set forth in the scope of work attached as
Exhibit A. In addition to the work set forth in Exhibit A, Consultant shall also perform the
following work related to the improvements to and around the Tennis Court Area to the
satisfaction of the City: prepare and take design plans through the plan check process
with the County Building Divisions and address all plan check comments so that permits
are ready to be pulled.
The term of the Agreement shall be from August 26, 2021 to August 26, 2024 unless
terminated sooner pursuant to the provisions of this Agreement. Such term may be
extended upon written agreement of both CITY and CONSULTANT.”
2. Section 3 “Cost” of the Agreement is amended to read as follows:
“3. COST. The CITY agrees to pay CONSULTANT for all the work or any part of the
work performed under the Agreement at the rates and in the manner established in the
attached Exhibit A.
A. Compensation. An additional five thousand dollars ($5,000.00) is added to the
permitted compensation under this First Amendment. Thus, total expenditure made
under this Agreement (original Agreement and this First Amendment) shall not exceed
20
65277.00001\40658408.1
the sum of thirteen thousand dollars ($13,000.00). This fee includes all expenses,
consisting of all incidental blueprinting, photograph, travel, attendance at meetings and
miscellaneous costs, estimated to be accrued.
3. Section 9 “Term of Contract” of the Agreement is amended to read as follows:
“9. TERM OF CONTRACT
This contract shall be valid until September 1, 2024. The City Manager may extend this
contract with proof of a good cause. Such extension shall be in writing by the City
Manager and the CONSULTANT.”
4. Except as amended by this First Amendment, all provisions of the Agreement shall
remain in full force and effect.
IN WITNESS WHEREOF, the parties hereto have executed this Amendment on the
date and year first written above.
CITY OF ROLLING HILLS DAN BOLTON, BOLTON ENGINEERING CORP.
__________________________ __________________________
ELAINE JENG, City Manager Dan Bolton
ATTEST:
__________________________
CHRISTIAN HORVATH
CITY CLERK
APPROVED AS TO FORM:
__________________________
MICHAEL JENKINS
CITY ATTORNEY
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Agenda Item No.: 7.F
Mtg. Date: 09/12/2022
TO:HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM:ROBERT SAMARIO, FINANCE DIRECTOR
THRU:ELAINE JENG P.E., CITY MANAGER
SUBJECT:AMENDMENT TO AGREEMENT WITH LANCE, SOLL & LUNGHARD,
LLP (LSL) FOR AUDITING SERVICES TO EXTEND THE TERM FOR
ONE YEAR TO COVER THE AUDIT OF THE CITY'S FINANCIAL
STATEMENTS FOR THE FISCAL YEAR ENDED JUNE 30, 2022
DATE:September 12, 2022
BACKGROUND:
Each year the City is required to have an audit performed of their annual financial statements
and internal control procedures by an independent certified public accounting firm. Since
2016, the City of Rolling Hills has used LSL to perform the annual audit. The current
agreement, including two amendments, expired with the conclusion of the audit for fiscal year
2020/21, requiring that the City either extend the current agreement to cover fiscal year
2021/22 or hire another firm.
DISCUSSION:
In general, it is a good practice to change auditors every 3-5 years. In some case, retaining
the same audit firm more than 5 years is appropriate, such as if there has been changes in the
engagement partner and/or audit manager.
LSL has performed the audit for six years, starting with fiscal year 2016 through fiscal year
2021. Over the course of that period, the engagement partner has changed once and the audit
manager has changed two or more times. In addition, both the engagement partner and audit
manager who performed the audit last year are no longer with the firm.
Practically speaking, securing a new, qualified, auditor at this juncture would be very difficult
as firms usually finalize their audit schedules by late spring since most of the audits are
completed between September and December. It would likely take a minimum of six weeks to
secure an audit firm. If we could find a firm, we would likely have to wait to have our audit
completed after December 31, which is not ideal.
LSL has submitted a proposal in the amount of $19,100, which is $1,477 higher than the
$17,623 paid last year.
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Given the time constraints in selecting another firm and the recent changes in the partner and
audit manager, staff recommends extending the contract with LSL for one more year and then
conduct a search for a new audit firm next spring.
FISCAL IMPACT:
None.
RECOMMENDATION:
Approve the third amendment to the agreement with Lance, Soll & Lunghard, LLP,for audit
services to extend the agreement for one year covering the FY 2021/22 audit.
ATTACHMENTS:
CA_AGR_220912_LSL_PSA_ Amendment_02.pdf
CA_AGR_220912_LSL_ExhibitA_Quote.pdf
Audit LSL fullyExecuted2016-2019.pdf
30
SECOND AMENDMENT TO
PROFESSIONAL SERVICES AGREEMENT
THIS SECOND AMENDMENT TO THE PROFESSIONAL SERVICES AGREEMENT
(“Second Amendment”) is made and entered into this 12th day of September, 2022, by and
between the CITY OF ROLLING HILLS, a California municipal corporation (hereinafter the
“CITY”), and LANCE, SOLL & LUNGHARD, LLP CERTIFIED PUBLIC ACCOUNTANTS
.(hereinafter the “CONTRACTOR”). CITY and CONTRACTOR are sometimes referred to in
this First Amendment individually as a “Party” and collectively as the “Parties.”
RECITALS
A. CITY and CONTRACTOR have entered into that certain Professional Services
Agreement for Professional Independent Audit services dated on June 27, 2016 (the
“Agreement”).
B. The Parties first amended the Agreement for CONTRACTOR to provide
Professional Independent Audit services for an additional year to cover the 2021 fiscal year
(“Firs Amendment”).
C. The Parties now desire to amend the Agreement again in order to extend the
term so that CONTRACTOR can provide Professional Independent Audit services to the City
to cover the 2022 fiscal year (“Second Amendment”).
Now, therefore, for and in consideration of the mutual covenants and conditions herein
contained, CITY and CONTRACTOR agree the following terms, as set forth in this Second
Amendment.
1. CONTRACTOR shall provide the Professional Independent Audit services for the 2022
fiscal year as outlined and for the price stated in Exhibit A to this Second Amendment.
2. Except as amended by the First Amendment or this Second Amendment, all provisions
of the Agreement shall remain in full force and effect.
IN WITNESS WHEREOF, the parties hereto have executed this Amendment on the
date and year first written above.
CITY OF ROLLING HILLS LANCE, SOLL & LUNGHARD, LLP.
__________________________ __________________________
ELAINE JENG, City Manager Bryan Gruber CPA, Partner
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ATTEST:
__________________________
CITY CLERK
APPROVED AS TO FORM:
__________________________
MICHAEL JENKINS
CITY ATTORNEY
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July 15, 2022
Robert Samario
Finance Director
City of Rolling Hills, CA
Dear Mr. Samario,
As you are aware, our contract with the City of Rolling Hills for auditing services will expire with the fiscal
year ending June 30, 2022. Over the years, we have provided the City with auditing and accounting
services which included:
Performed a financial audit and assisted in report preparation of the Annual Financial Report of the
City of Rolling Hills.
Performed an AUP on the City Appropriations Limit
Prepare the City’s State Controller’s report.
Performed the Single Audit in accordance with Uniform Guidance as it pertains to federal award
programs
We have made it an absolute priority to provide the City with the best service available and we would like
to continue to provide this level of service. Since LSL specializes in the audits of local government and has
an extensive government services staff, we provide for staff rotation on your engagement so that the City
will always receive a fresh look at its system and records. This coupled with the knowledge base we have
gained from working with the City over the years, provides for optimal audit services.
We would like to propose a one-year extension to our original agreement to provide continuous and
undisrupted auditing services to the City. As a part of our services, LSL CPAs will continue to provide
extensive Governmental Accounting Standards Board (GASB) assistance to the City throughout the year.
Please see the attached Appendix A for our proposed fees for the next year. The services to be performed,
fee structure and billing methods would remain unchanged from our original agreement.
LSL CPAs looks forward to continuing to provide quality services to the City of Rolling Hills. Please sign
below to acknowledge your acceptance of this agreement and return to my attention. Should you or any
other representative of the City have additional questions regarding this agreement, please do not hesitate
to contact Brandon Young, Partner at (916) 562-1579.
Very truly yours,
________________________________________
Signature
__________
33
FEES 2021–2022
City Audit $18,000
GANN Limit AUP 600
State Controller’s Report 1,500
Single Audit (if required)** 4,500
Total $24,600
City of Rolling Hills
LSL CPAs – Quote for Audit Services
Appendix A
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Agenda Item No.: 7.G
Mtg. Date: 09/12/2022
TO:HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM:VANESSA HEVENER, SENIOR MANAGEMENT ANALYST
THRU:ELAINE JENG P.E., CITY MANAGER
SUBJECT:REVIEW FIRE SAFETY MITIGATION LIST FROM THE FIRE FUEL
COMMITTEE DEVELOPED AT THE MARCH 1, 2022 MEETING; AND
RECEIVE AND FILE AN UPDATE ON ITEMS ON THE MITIGATION
LIST.
DATE:September 12, 2022
BACKGROUND:
At the Fire Fuel Committee meeting on March 1, 2022, the Members developed a list of
wildfire mitigation measures for consideration. The list included additional explanations for the
suggested measures and is attached to this report.
DISCUSSION:
Since the March 1, 2022 Fire Fuel Committee meeting, Staff has been working diligently to
address the items on the list. Below are examples of items that have been accomplished or in
the process of being accomplished:
Investigate possibility of new Rule 20D program, currently only available at San Diego
Gas & Electric (SDG&E) - Staff submitted a letter on August 25, 2022 to the California
League of Cities expressing the need for the California Public Utility Commission to
expand the Rule 20D to cover areas outside of SDG&E territory including all
communities designated as Very High Fire Hazard Severity Zones (VHFHSZ).
Sirens and alarms - The City engaged with HQE Systems Inc. to identify locations to
place an outdoor siren system. This item will be heard at the September 12, 2022 City
Council meeting for consideration.
Additional greenwaste and chipping days - The City continues to hold semi-annual brush
collection events; semi-annual communal bin events; and provides one free annual roll-
off bin.
Education info - expert opinions/instructions, videos, demos, site visits, guides, etc - The
City in partnership with the Block Captain and Los Angeles County Fire Department
released a six video series on "Managing Fire Fuel in the Canyons". The video series
takes residents through an easy to follow education on how to identify and cure potential
fire fuel issues on their properties and in the canyons.
Work with Conservancy/RPV to mitigate fuel in other areas that border the City on the
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east side - The City approved the Phase 4 contract amendment with the Palos Verdes
Peninsula Land Conservancy during the March 28, 2022 meeting
Continue Home Hardening Educational Inspections - Since March 2022, there have
been 17 Home Hardening Educational Inspections conducted.
Require SCE to place and monitor cameras in Conservancy and elsewhere in the area -
Staff inquired with SCE and based on their feedback, there is no indication that they plan
to install cameras in the Conservancy. Instead, the City of Rancho Palos Verdes is
taking the lead of installing wildfire cameras in the Conservancy that would cover the City
of Rolling Hills.
FISCAL IMPACT:
There is no fiscal impact to providing an update on the list of wildfire mitigation measures.
RECOMMENDATION:
Receive and file.
ATTACHMENTS:
Addtl_Fire_Safety_Recommendations.pdf
92
1
Fire Safety Recommendations
Throughout the Fire Fuel Committee’s efforts to address reduction of risks associated with the presence of large
amounts of vegetation in our canyons, members of the public have also offered suggestions or ideas on other actions
that could/should be considered. The following is a list of those ideas that have been suggested during the last 10
months of the meetings.
The list is grouped by category to facilitate review, but is not in any specific order or priority. The items were included
without any “filtering” - without any consideration for practicality, responsible organization, analysis of pros vs cons,
etc.
Because fire safety is about much more than just fire fuel in the canyons and there has been significant public
participation in the meetings, The Fire Fuel Committee felt it was important to share these additional measures that
have been suggested, and is presenting this information to the City Council for its consideration.
SCE/P.U.C.
More oversight of SCE processes, ie vegetation management around poles, under wires, transformers, etc
Require SCE to provide more education and transparency regarding their PUC mandates and progress
Require SCE to place and monitor cameras in Conservancy and elsewhere in area
Investigate possibility of new Rule 20-D program, currently only available at San Diego G&E
Consider San Diego G&E Franchise Tax approach to fund programs in High Fire Zones
Pass local laws to require SCE compliance
City and or RHCA Administration
Heat and/or smoke sensitive cameras – installation and monitoring
Sirens and alarms
Educational info – expert opinions/instructions, videos, demos, site visits, guides, etc
Eliminate wood-burning fireplaces, BBQs, fire pits
Additional greenwaste and chipping events
Accelerate removal of non-fire retardant roofs and boxing in eaves
Formation of a Fire Safe Council
Long term fire retardant chemicals, ie PhosCheck, Fortress, etc
Work with carriers to improve cell phone reception
93
2
Satellite phones
Pursue grant funding opportunities
Require RHCA to mitigate vegetation on all easements, including side and rear
Reduce entry in to RH – 1) limit entry on red flag days (designate types) 2) put up signs, natural barriers, etc to prevent
unauthorized entrance
Provide additional emergency exits routes from city for evacuation (end of Portuguese Bend Rd, end of John’s Cyn to
Crenshaw)
Conservancy and RPV
Work with Conservancy/RPV to mitigate fuel in other areas that border the city on east side
Pressure Conservancy to prohibit visitors to the Preserve area on High Fire Hazard Days
Pressure RPV to establish the parking on PV Dr South that was proposed during approval and development process of
Preserve’s formation
Fire Department
Continue Home Hardening Educational Inspections
Consider project like Malibu’s “69 Bravo” that converted traditional water storage tank capabilities to include fueling of
water dropping aircraft
Increased oversight of Fire Dept Inspections, including receipt of copies of citations and perform spot-checks
Fire Dept needs to use most recent Fuel Modification info/legislations on landscaping requirements and include
continued adherence to those requirements during inspections
Provide copies of CalFire’s publication on safe and proper operating procedures to be used when mitigating vegetation,
including the use of machinery, etc.
Respectfully submitted by Committee Members Mayor Pro Tem Black and Councilmember Leah Mirsch
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Agenda Item No.: 7.H
Mtg. Date: 09/12/2022
TO:HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM:JOHN SIGNO, DIRECTOR OF PLANNING & COMMUNITY SERVICES
THRU:ELAINE JENG P.E., CITY MANAGER
SUBJECT:RECEIVE AND FILE A REPORT ON THE JULY 28, 2022 TRAFFIC
COMMISSION MEETING
DATE:September 12, 2022
BACKGROUND:
The Traffic Commission met on Thursday, July 28, 2022, to discuss the following items:
Report from the Sheriff's Department for traffic statistics for May and June 2022
Residents' report on Traffic hazards on Johns Canyon Road
Driveway widening at 2 Flying Mane Road (Zoning Case No. 22-14)
Commissioners Bobit was absent from meeting.
DISCUSSION:
Traffic hazards on Johns Canyon Road
A presentation was given by resident Anne Smith on traffic hazards on Johns Canyon Road.
Ms. Smith gave an overview of the issues described in her email (attached). City Traff ic
Engineer Vanessa Munoz indicated the speed limit is 25 miles per hour on Johns Canyon
Road. Reducing the speed limit requires data to be collected justifying the reduced speed. The
Commission discussed options that could be considered including signs and striping. Ms.
Munoz indicated the City is generally not in favor of signs because it creates clutter. Ms.
Munoz agreed to meet the residents at Johns Canyon Road along with Director John Signo.
The Traffic Commission voted unanimously, 4-0 (Bobit absent), to direct staff to perform a
study and report back.
Report from the Sheriff's Department for traffic statistics for May and June 2022
A report was presented by Deputy Darlene Lopez of the Los Angeles County Sheriff's
Department on traffic statistics for the City of Rolling Hills for May and June 2022. There were
4 incidents in May and none in June. Deputy Lopez indicated the low numbers were due to
staff shortages. The Commission urged to have more presence in Rolling Hills for traffic
enforcement.
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Driveway widening at 2 Flying Mane Road (Zoning Case No. 22-14)
The Traffic Commission received a report on the widening of a circular driveway at 2 Flying
Mane Road. The widening is part of a proposed project to add a new two-car garage
connected to the residence by a breezeway, convert the existing garage to habitable space,
remodel the existing residence, construct a new covered patio, and make landscape and
hardscape improvements. The northern driveway will be widened by approximately two feet.
The southern driveway apron will be widened by six-and-a-half feet from 24 feet six inches to
31 feet. The request was approved by the Traffic Commission unanimously, 3-0 (Bobit absent,
Raine recused).
FISCAL IMPACT:
The Sheriff's Department has a supplemental overtime fund that covers the City of Rolling
Hills. Officers act on the supplemental overtime fund on a voluntary basis. Traffic enforcement
is paid under the City's General Fund.
The City's traffic engineer, Vanessa Munoz of Willdan Engineering, is paid from the Traffic
Safety Fund of the General Fund. This includes Ms. Munoz's time addressing safety concerns
on Johns Canyon Road.
RECOMMENDATION:
Receive and file.
ATTACHMENTS:
Email_from_Smith_062122.pdf
May 2022 RH Traffic (002).pdf
96
1
John Signo
From:Elaine Jeng
Sent:Tuesday, June 21, 2022 12:33 PM
To:John Signo
Cc:Christian Horvath
Subject:Fwd: Slow down traffic on Johns Canyon Rd
Begin forwarded message:
From: "A.Shen.Smith" <a.shen.smith@gmail.com>
Date: June 21, 2022 at 4:12:27 AM GMT+3
To: Elaine Jeng <ejeng@cityofrh.net>
Cc: Patrick Wilson <pwilson@cityofrh.net>, Grzywacz Claudia <cstormbird@aol.com>,
Tangen Nicole <nicoletangen@yahoo.com>, Heinsheimer Tom <theinsheimer@col-heins.com>
Subject: Slow down traffic on Johns Canyon Rd
Hi Elaine,
I am sending this email on behalf of these 4 property owners to request the City’s help.
Heinsheimer (7 Johns Canyon)
Grzywacz (4 Storm Hill Lane)
Tangen (10 Johns Canyon)
Smith (12 Johns Canyon)
We are requesting the Traffic Commission to address the traffic hazard on Johns Canyon Road.
As you know, the street is winding, narrow, steep, with several blind curves.
We have witnessed and experienced (while driving, walking, and horseback riding) many near
misses with vehicles that come barreling down the hill too fast, often crossing the center line.
There had been minor collisions on the street; my husband and his riding friend have had many
close encounters with vehicles while crossing the road on horseback.
We are asking the City’s help to slow down the traffic, to prevent serious mishaps just waiting to
happen. With increased deliveries and work vehicles, things will only get worse.
Currently there is one “horse crossing” sign near the top of the street, just off Crest. However,
more should be done further down the road.
We are not experts on the best solution: whether it is installing bumps on the center line or
placement of appropriate traffic signs.
We would appreciate the help of the Traffic Commission on this matter.
Thank you for your consideration.
97
MAY 2022 ROLLING HILLS TRAFFIC ENFORCE22RE011223DATELOCATION VIOLATION SPEEDRESIDENT CITESNON-RESIDENT CITESDEPUTY5/2/2022 Blackwater Canyon Rd/Portuguese Bend Rd Stop Sign 1 0 GonzalezBlackwater Canyon Rd/Portuguese Bend Rd Stop Sign 0 1 GonzalezBlackwater Canyon Rd/Portuguese Bend Rd Stop Sign 0 1 GonzalezBlackwater Canyon Rd/Portuguese Bend Rd Stop Sign 1 0 Gonzalez Inventory List7/20/202298
Agenda Item No.: 7.I
Mtg. Date: 09/12/2022
TO:HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM:CHRISTIAN HORVATH, CITY CLERK / EXECUTIVE ASSISTANT TO
CITY MANAGER
THRU:ELAINE JENG P.E., CITY MANAGER
SUBJECT:RECEIVE AND FILE CORRESPONDENCE WITH THE CITY OF
TORRANCE REGARDING DIRECTION TO WITHDRAW
PARTICIPATION IN THE TORRANCE AIRPORT STORMWATER BASIN
PROJECT
DATE:September 12, 2022
BACKGROUND:
Almost exactly one year ago, the City Council directed staff to inform the Los Angeles County
Regional Water Quality Control Board staff (RB staff) that the design volume in the tributary
areas to Machado Lake is retained within the city using the Sepulveda Canyon monitoring
data. Since that time, McGowan Consulting assisted the city with a detailed and
comprehensive addendum to the Peninsula Enhanced Watershed Management Plan (EWMP)
and joined the Peninsula Watershed Management group. Staff was also directed to meet with
the City of Torrance about a modular design for the Torrance Airport Stormwater Basin
project. Presently, the Torrance Airport Stormwater Basin project does not have a discharge
volume for Rolling Hills because the city was not a participant of the Peninsula EWMP in 2012.
Participants of the Peninsula EWMP were required to run a model showing stormwater
discharges to Machado Lake and the model results were used to design the Torrance Airport
Stormwater Basin Project. Additional background information is provided in the attached
August 23, 2021 City Council staff report.
The City of Torrance was not agreeable to a modular design for the Torrance Airport
Stormwater Basin project and instead asked Rolling Hills to define its stormwater volume
capture. In July and August 2022, the City of Torrance inquired about the city's participation.
The latest correspondence came during the week of August 15. City of Torrance staff noted
that to proceed with the project's engineering design, the volume capture for the overall project
needs to be defined. If the city were to participate in the project, the City of Torrance requests
a formal letter noting participation, along with the volume capture for Rolling Hills to meet the
design volume in the tributary areas to Machado Lake. City staff has been waiting for RB staff
to provide feedback on the proposed compliance approach before responding to the City of
Torrance on participation. In January 2022, the city submitted an addendum to the Peninsula
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EWMP outlining Rolling Hills' approach for compliance. In April 2022, the RB staff provided
comments on the city's addendum. In late June 2022, McGowan Consulting and city staff
submitted to RB staff the Sepulveda Canyon Continuous Flow Technical Memorandum and
revised sections of the EWMP addendum addressing comments. The technical memo
included two complete wet seasons of flow monitoring data for the Sepulveda Canyon. In the
recent correspondence, the City of Torrance noted that there would be delays to the
engineering design of the project if the group continues to wait for Rolling Hills' response on
participation. During the week of August 15, 2022, on behalf of city staff, McGowan Consulting
contacted RB staff and received positive feedback on city's proposed compliance approach.
RB staff noted that a draft conditional approval letter was submitted to their executive staff for
approval nearly a month ago. RB staff also noted that, in general, the review resulted in no
substantive comments on the city's proposed approach.
DISCUSSION:
Based on RB staff's feedback and the City of Torrance's immediate need for response, city
staff recommended at the August 22, 2022 City Council meeting that the City not participate in
the Torrance Airport Stormwater Basin Project. The City Council directed staff to inform the
City of Torrance on not participating in the Torrance Airport Stormwater Basin project. The
attached email was sent on Wednesday August 24, 2022.
FISCAL IMPACT:
None.
RECOMMENDATION:
Receive and file.
ATTACHMENTS:
CL_AGN_220912_TorranceAirportBasinProject_RemovalEmail.pdf
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From:Christian Horvath
To:JDettle@torranceca.gov
Cc:Elaine Jeng; Vanessa Hevener (vhevener@cityofrh.net); Kathleen McGowan
Subject:RE: Rolling Hills participation in Torrance Airport Basin Project.
Date:Wednesday, August 24, 2022 8:45:00 AM
Attachments:image001.png
John,
Good morning. On Monday August 22, 2022, the Rolling Hills City Council voted to not
participate in the Torrance Airport Stormwater Basin Project.
If you have any further questions or concerns, do not hesitate to reach out.
With gratitude,
Christian Horvath
City Clerk / Executive Assistant to the City Manager
City of Rolling Hills
2 Portuguese Bend Road, Rolling Hills CA 90274
o: 310.377.1521 | c: 213.925.9490 | f: 310.377.7288
e: chorvath@cityofrh.net
This is a transmission from the City of Rolling Hills. The information contained in this email pertains to City
business and is intended solely for the use of the individual or entity to whom it is addressed. If the reader of this
message is not an intended recipient, or the employee or agent responsible for delivering the message to the
intended recipient and you have received this message in error, please advise the sender by reply email and
delete the message.
WARNING: Computer viruses can be transmitted by e-mail. The recipient should check this e-mail and any
attachments for the presence of viruses. The CITY OF ROLLING HILLS accepts no liability for any damage
caused by any virus transmitted by this e-mail.
From: "Dettle, John" <JDettle@torranceca.gov>
Date: August 17, 2022 at 12:41:33 PM PDT
To: Elaine Jeng <ejeng@cityofrh.net>
Cc: Vanessa Hevener <vhevener@cityofrh.net>
Subject: Rolling Hills participation in Torrance Airport Basin Project.
Hi Elaine,
How’s it going?
Can you let me know if Rolling Hills wants to participate in the Torrance
Airport Basin Project? We need to wrap up the Preliminary Design
Report in order to proceed with design.
We’ve at the point where the project is now being delayed.
101
Hope you can help,
John C. Dettle, P.E.
Engineering Manager, Public Works Department
City of Torrance | 20500 Madrona Avenue | Torrance, CA 90503 | (310) 618-3059 |
fax (310) 781-6902 | jdettle@TorranceCA.Gov | www.TorranceCA.Gov|
www.TorranceCA.Gov/SocialMedia | www.TorranceCA.Gov/COVID19 | Give UsYour Feedback
102
Agenda Item No.: 7.J
Mtg. Date: 09/12/2022
TO:HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM:VANESSA HEVENER, SENIOR MANAGEMENT ANALYST
THRU:ELAINE JENG P.E., CITY MANAGER
SUBJECT:RECEIVE AND FILE THE BLOCK CAPTAIN PROGRAM LEADERSHIP
GROUP RECRUITMENT SCHEDULE
DATE:September 12, 2022
BACKGROUND:
The Block Captains are volunteers who work collaboratively with the City of Rolling Hills, the
Rolling Hills Community Association, First Responders (LA County Sheriff's Department and
Fire Department), and residents in preparing the community for emergencies. With the
pending departure of Lead Block Captain Arlene and Gene Honbo at the end of 2022, the City
is seeking four leadership roles to lead the Block Captain Program starting January 1, 2023.
DISCUSSION:
Residents interested in serving in a leadership role are encouraged to submit an interest letter
by October 3, 2022. The below recruitment schedule was shared with the community in a
recent Blue Newsletter mailed on the week of August 29, 2022.
Interviews with interested residents: Week of October 24, 2022
Leadership announcement: Week of November 28, 2022
Orientation for new Leaders: Week of December 6, 2022 or December 12, 2022
FISCAL IMPACT:
There is no fiscal impact to recruiting the leadership group for the Block Captain Program.
RECOMMENDATION:
Receive and file
ATTACHMENTS:
103
Agenda Item No.: 7.K
Mtg. Date: 09/12/2022
TO:HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM:CHRISTIAN HORVATH, CITY CLERK / EXECUTIVE ASSISTANT TO
CITY MANAGER
THRU:ELAINE JENG P.E., CITY MANAGER
SUBJECT:RECEIVE AND FILE NOTICE OF NOMINEES FOR PUBLIC OFFICE
DATE:September 12, 2022
BACKGROUND:
The three council seats currently held by Mayor James Black, Mayor Pro Tem Patrick Wilson
and Councilmember Leah Mirsch are on the Tuesday, November 8th ballot. The three
incumbents along with residents, James Aichele and Arun Bhumitra have all filed and been
verified by LA County as candidates.
DISCUSSION:
The City Clerk has posted a Public Notice of Nominees for Public Office regarding the
November 8, 2022 Municipal Election in the Palos Verdes Peninsula News on Tuesday,
September 6, 2022.
FISCAL IMPACT:
The cost of holding an election for November 2022 is estimated to be less than $20,000. The
final cost will be provided by the Los Angeles County Registrar/Recorder/County Clerk Office
after the election. The Fiscal Year 2022/2023 adopted budget includes funds for the
November 2022 election.
RECOMMENDATION:
Receive and file.
ATTACHMENTS:
CL_PBN_220901_NoticeOfElectionNominees_E.pdf
104
105
Agenda Item No.: 7.L
Mtg. Date: 09/12/2022
TO:HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM:CHRISTIAN HORVATH, CITY CLERK / EXECUTIVE ASSISTANT TO
CITY MANAGER
THRU:ELAINE JENG P.E., CITY MANAGER
SUBJECT:RECEIVE AND FILE CITY HALL LANDSCAPE SERVICES REQUEST
FOR PROPOSAL
DATE:September 12, 2022
BACKGROUND:
The City of Rolling Hills (The City) is requesting proposals from qualified firms to provide
weekly landscaping maintenance to the City Hall campus located at 2 Portuguese Bend Road,
Rolling Hills, California. The City owns limited properties and the City Hall campus is one of
them. The City Hall campus is widely utilized by residents and visitors for events, informal
social gatherings, tai-chi class, and as park space.
Between 2017 and 2020, the City Hall campus was poorly maintained, with diseased
vegetation, broken irrigation lines and sprinklers. Repairs made and replacement irrigation
parts installed; diseased vegetation removed, and isolated new vegetation planted without a
holistic plan for the entire campus. An outdated landscape drawing of the City Hall campus is
included with this Request for Proposal as Attachment 1. The City is lacking in as-builts for the
campus, including the existing irrigation system and plant palette. In 2022, a survey of the
existing irrigation system was conducted by a licensed landscape architect that resulted in a
list of recommended actions improve the operation of the system. The survey is included with
this Request for Proposals as Attachment 2.
With limited open space, the City desires to keep the City Hall campus functional at all times.
The City also desires an aesthetically pleasing campus with attention to details to the plant
palette. The west side of the City Hall campus is one of the three main entryways to the
community. Residents have expressed to the city that the rose bushes and the ground
covering adjacent to Portuguese Bend Road are the first visual upon entering the city and this
area should be reflective of the care that the city has for the community.
The City released this RFP on August 22, 2022. All proposals are due no later than 3 pm on
September 20, 2022.
106
DISCUSSION:
None.
FISCAL IMPACT:
At this time, the potential fiscal impact is unknown.
RECOMMENDATION:
Receive and file.
ATTACHMENTS:
PW_LND_220822_RFP_LandscapeMaintenanceServices_F_A.pdf
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INCORPORATED JANUARY 24, 1957
NO. 2 PORTUGUESE BEND
ROAD ROLLING HILLS, CA
90274
(310) 377-1521
FAX (310) 377-7288
REQUEST FOR PROPOSALS
CITY HALL CAMPUS
LANDSCAPE MAINTENANCE SERVICES
PROPOSALS DUE 3 PM, SEPTEMBER 20, 2022
SECTION 1
BACKGROUND
The City of Rolling Hills (The City) is requesting proposals from qualified firms to provide weekly
landscaping maintenance to the City Hall campus located at 2 Portuguese Bend Road, Rolling Hills,
California. The City owns limited properties and the City Hall campus is one of them. The City Hall campus
is widely utilized by residents and visitors for events, informal social gatherings, tai-chi class, and as park
space.
Between 2017 and 2020, the City Hall campus was poorly maintained, with diseased vegetation, broken
irrigation lines and sprinklers. Repairs made and replacement irrigation parts installed; diseased
vegetation removed, and isolated new vegetation planted without a holistic plan for the entire campus.
An outdated landscape drawing of the City Hall campus is included with this Request for Proposal as
Attachment 1. The City is lacking in as-builts for the campus, including the existing irrigation system and
plant palette. In 2022, a survey of the existing irrigation system was conducted by a licensed landscape
architect that resulted in a list of recommended actions improve the operation of the system. The survey
is included with this Request for Proposals as Attachment 2.
Purpose
With limited open space, the City desires to keep the City Hall campus functional at all times. The City
also desires an aesthetically pleasing campus with attention to details to the plant palette. The west side
of the City Hall campus is one of the three main entryways to the community. Residents have expressed
to the city that the rose bushes and the ground covering adjacent to Portuguese Bend Road are the first
visual upon entering the city and this area should be reflective of the care that the city has for the
community.
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SECTION 2
SCOPE OF SERVICES
The City is requesting proposals from qualified companies that have experience in maintaining public
properties, and or public open space with expertise in landscape architecture offering advice on
aesthetics, vegetation management, hardscape/landscape interface and irrigation design/maintenance.
Task 1 – Weekly Landscaping Maintenance Services
Provide the following services at 1 Portuguese Bend Road, and 2 Portuguese Bend Road, including the
vegetation adjacent to Portuguese Bend Road, on both sides of the road, between Palos Verdes Drive
and the Rolling Hills Community Association main gate.
a) Mowing, edging, fertilizing all turf
b) Remove all weeds from lawns, planters, and improved areas
c) Pruning, edging and trimming of shrubs, ground cover, roses and all trees under twenty feet in
height
d) Cultivation of soil as needed
e) Cleaning of all hardscape areas, including the removal of dead leaves, trash, and other debris
f) Application of pest and disease control treatments by licensed pest spray technician, as needed
g) Complete spray program to control weeds in lawns, planters, and slopes by use of herbicides and
by mechanical methods
h) Tying and training roses along existing 3-rail fence (Portuguese Bend Road)
i) Sweeping and removing decomposed granite at southeast corner of Portuguese Bend Road and
Palos Verdes Drive North out of walkway and concrete curb
j) Adjustment and maintenance of automatic sprinkler systems as needed
k) Inspection and regular cleaning of drainage swales, grates and rain gutters on all structures on
and from the property
The selected service provider can use blowers, power mower, or other landscaping maintenance
equipment. Weekly services shall be provided on Tuesdays after 8am and before 3:30pm. Service
provider has control over the frequency of fertilization necessary for the maintenance of the City Hall
campus. All cuttings, prunings, and trimmings shall be disposed at the sole expense of the service
provider.
Service provider shall have a Supervisor oversee the crew providing weekly services, meet with the City
representatives when necessary, ensure timely completion of scopes of work and work requests, and
shall serve as the point of contact for the City unless another Supervisor is agreed upon between service
provider and the City.
Service provider shall provide an irrigation technician to assess irrigation system repair and maintenance
needs, if needed.
Task 2 – Extra Charges Beyond the Scope of Weekly Landscaping Maintenance Services
Service provider shall provide unit prices for the following are extra charge services:
a) Major tree trimming for trees above twenty feet in height
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b) Major irrigation repairs (i.e. repairs and/or replacement of automatic irrigation clocks, major
valves, and repair of major piping) exceeding $750.00 amount in cost
c) New plantings
d) Construction specific to grading, soil movement, or installing new systems or other related tasks.
The City reserves the right to seek other proposals for the above listed services.
Task 3 – Emergency Services
Service provider shall provide 24 hours a day, 7 days a week for the following emergency service:
a) Move, remove, dispose topple trees
b) Irrigation system breaks requiring emergency response and /or shut-off
c) Other emergencies relating to the City Hall campus landscaping and irrigation system
Task 4 – One-time Services Unit Prices
Service provider shall provide unit prices for the following tasks:
a) Reprogram irrigation controllers for proper duration and frequency
b) Replace pressure regulators as needed
c) Check the condition of back flow devices and implement measures to ensure functionality of back
flow devices
d) Change spray nozzles
e) Mulch and fertilize all planter beds with 2 to 3 inches of dressing of composted wood chips (hand
pick or use rake)
f) De-thatch, aerate, over seed/top dress and fertilize lawn
g) New irrigation controllers
h) Replace failing pop-ups
i) Replace aging valves
j) Replace entire irrigation system
Task 5 – Implement Landscape Architect Recommendations (Attachment 2)
Service provider shall provide total project cost to implement all recommendations in Attachment 2
within 60 days of potential contract execution.
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SECTION 3
PROPOSAL REQUIREMENTS
Understanding of the Scope of Work: Firms shall provide a narrative to the approach to complete the
Scope of Work efficiently and economically.
Organization, Credentials and Experience: Provide a summary of the Firm’s qualifications, credentials,
and related past experience. Describe the firm, including the personnel who will be assigned to the
contract. Provide a list of three of the firm’s projects within the last five years of similar scope and
content.
Fees: Under separate cover, provide a rate proposal for the scope of work. The cost proposal shall be
identified for each task. The proposed cost budget shall present the labor rates and proposed labor hours
of proposed staff for each work task described in the consultant’s proposal, as well as other direct costs.
Additional Information: Firms are to review the sample Professional Services Agreement (Attachment
3) and provide comments and or questions as a part of the firm’s proposal. See Section 6 of this Request
for Proposal.
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SECTION 4
PROPOSAL PROCEDURE
All proposals are due no later than 3 pm on September 20, 2022. The City reserves the right to extend
the deadline. The City will respond to request for clarification in written RFP addendum(s) as needed. All
inquiries shall be directed to Project Manager Christian Horvath (chorvath@cityofrh.net) by 5pm on
September 13, 2022. Responses to all inquiries received will be posted on the City’s website under this
Request for Proposal by 5pm, September 15, 2022. Please submit the proposal via email to
Elaine Jeng, P.E.
City Manager
ejeng@cityofrh.net
Christian Horvath
City Clerk/Executive Assistant to the City Manager
chorvath@cityofrh.net
Submission of a proposal indicates acceptance by the firm of the conditions contained in this request for
proposal unless clearly and specifically noted in the proposal submitted and confirmed in the agreement
between the City of Rolling Hills and the firm selected. The City of Rolling Hills reserves the right without
prejudice to reject any or all proposals. No reimbursement will be made by the City for costs incurred in
the preparation of the response to this Request for Proposal. Submitted materials will not be returned
and become the property of the City of Rolling Hills.
SECTION 5
SELECTION CRITERIA
Proposals will be selected based on sound approach to meeting the scope of work, the ability to
demonstrate efficiency use of resources, reference checks, and the relevant experience of proposed
personnel. Firms may be asked to participate in an interview with the City. If necessary, interviews are
tentatively scheduled for the week of September 26, 2022.
SECTION 6
ATTACHMENTS
Attachment 1 – Outdated landscape drawing of the City Hall campus
Attachment 2 – 2022 Irrigation Survey Recommendations
Attachment 3 – Sample Professional Services Agreement
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Attachment 1
113
114
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Attachment 2
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ROLLING HILLS Irrigation survey 5/5/22, 3:41 PM
Irrigation Survey & Recommendations
for City of Rolling Hills Campus
May 5th, 2022
by Evan Smith Landscape Architect #4716
Opening
The following is intended to convey the current conditions and recommendations
for the irrigation system found on the Rolling Hills City Hall & Community Association
campus during my survey in April 2022.
The report will index the campus using the TWO Irrigation Controllers on site and
their associated Irrigation Zones for referencing the numerous areas on this campus.
I.e. 2-12 would be Controller #2 Zone 12
A Zone Map for each Controller is attached.These Zones are indicated using
assorted hatching and shows the areas each Irrigation Zone covers when activated.
The Irrigation Zone Schedules shows the Time of activation, Duration Zone is
watered ( minuets) & Frequency ( days activated ) each Zone is set for watering
individual Zone. This schedule shows the current settings. See attached
Recommendations for each Zone and overall improvements will be address in this
report.
Components of the Irrigation System
- Water Main = Direct service from the municipal water source
- Back Flow Device = Prevents water from reversing flow back into the municipal water
supply and/or potable water supply ( i.e. into the buildings) This is a health
regulation as ground water & pollutants could be pulled back into the potable
water supply.
- Pressure Regulator = Municipal Water Supply can often be delivered at a very high
pressure. This device lowers the water pressure to an acceptable level for both
irrigation and potable uses.
- Irrigation Controllers - Two “Hunter I-Core” are found on campus. This controller is
approximately 10+ years old and is good working condition.
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ROLLING HILLS Irrigation survey 5/5/22, 3:41 PM
Components of the Irrigation System - continued
Controller #1 is located on the East wall of the City Hall building near the rear
entrance. This Controller activates the planters surrounding the City Hall
building, The planters along Portuguese Bend Road, along a portion of PV
Drive North & the planter along the south side of the entry way.
Controller #2 is located on the North wall of the Community Association behind
the Maintenance Garage. This Controller activates the Lawn Area &
associated planters, and the planters along the North, South & East sides of
the property.
- Irrigation Valves = To water a specific Zone a valve is turned on and off by the
respective controller.
These valves should only be associated with one type of irrigation method. I.e.
either Spray or drip.
Types of Irrigation
Three main Irrigation devices are used on the Rolling Hills Campus.
1 - Pop-Up / Spray : Using hydraulic pressure a spray nozzle is raised several inches
above ground level to distribute water over a given area. When the water is shut off the
spray nozzle returns to its housing and is below ground level. These have a preset
height which are selected according to the situation.
2 - Fixed / Spray ( Shrub Head ): A fixed piece of irrigation pipe holds the nozzle above
ground. This is a static piece and does not move. These can be easily raised or lowered
as needed.
3 - Drip Line ( hose) A flexible hose is placed in the area to be irrigated. This hose has
numerous small holes spaced along its length to distribute water over the soil.
Note: A “Nozzle” is a replaceable spray device used to distribute the water.
They come in a variety of sizes to spread the water over a given area so the plantings can
be properly watered according to their specific needs.
This can be the distance required. I.e a 8ft nozzle will spray 8ft +-
They come in a variety of arcs from a few degrees up to 360°.
They come in a variety of flow rates measured in GPM ( Gallons Per Minuet ) for a
standard nozzle. These can range from 0.2 up to 3.7 GPM
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ROLLING HILLS Irrigation survey 5/5/22, 3:41 PM
Other Irrigation Considerations
Soil = Rolling Hills has a very heavy clay soil. This soil is very slow in absorbing water
and very slow to let water evaporate or be absorbed.
Exposure = The campus has a varied exposures ranging from the Northern edge getting
several hours of direct sun light to the Southern edge having heavy shade from
neighboring trees.
Plantings = Plants should be grouped together according to their sun, soil and watering
needs. This allows each group the receive the same care and water allowing for optimal
growth. I.e. you should not plant a cactus with a lawn.
SURVEY FINDINGS
Irrigation System
The overall appearance of the irrigation system shows that the only portions are
currently working and keeping the existing plants alive.
Several areas are NOT working with some plantings surviving and other plantings
which have died.
The AGE of the system is one of the main faults of the existing system. The
original plans (provided for this survey) are dated 1992-3 making the system close to 30
years old.
This AGE has caused several failures during the time I spent on this survey:
- An irrigation main line ( i.e. always caring water ) broke near Controller #2
and caused the entire Controller #2 system to be shut off. Several days
elapsed before repairs could be completed. ( SEE PHOTO #1 )
- I found several Pop-Up sprinklers were either stuck in the Up position or
failing to properly rise to while turned on. These did not distribute
water to their respective areas & only caused puddling and runoff of
water. ( SEE PHOTO #2 )
- An Irrigation Valve was ( 2 - 4 ) stuck in the ON position on one occasion.
This resulted in the Irrigation Main Line being shut off agin. The entire
Controller #2 area was again not watered until this was repaired.
- Several above ground drip lines were chewed by animals allowing water to
stream out of these lines and limiting the downline water distribution.
- Several above ground irrigation lines and connections have been chewed
and will pose leaking in the future. ( SEE PHOTO #3 )
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ROLLING HILLS Irrigation survey 5/5/22, 3:41 PM
SURVEY FINDINGS
Irrigation System - continued
- In viewing the area near the generator house I noticed some old irrigation
lines were exposed. These lines are Schedule 80 PVC. These are thin
walled inexpensive lines and are not recommended in a future
improvements nor repairs.
- The PRESSURE REGULATOR is out of date and needs to be replaced.
( recommendations see below )
- All Zones that are working are being OVERWATERED!
A combination of factors are involved:
- The timers are set for extended durations and frequency.
- Inability of the soil (clay) to absorb water in the allotted time.
The Lawn Areas ( 2-14 , 2-15, 2-16, 2-19)are good example.
During my survey I turned on each Zone and reviewed their
respective conditions. In these 4 zones I noticed the water would
not be absorbed after 2 or 3 minuets of run time and would quickly
runoff onto the pathways & paving and then go to the drainage
culvert. In other zones I observed similar circumstances of
overwatering with signs of puddling, mud, and runoff.
Overwatering is a major cause of premature plant disease and
death. When the soil is too moist the roots can not get enough air
and can become rotten and then die. ( SEE PHOTO #4 )
- All zones are being watered too late in the evening.
When plants are watered during the nighttime they hold moisture
on their leaves. This extended soaking promotes fungus, mold and
other plant diseases causing premature death and other problems.
( recommendations see below )
Drainage System
Several downspouts for the gutter system on the Community Association building
are faulty. ( SEE PHOTO #5 )
- In location DS#1 (see plan) the elbow from the roof gutter has corroded and is
leaking water directly into a planter area. Water from this area is then directed
to an area drain in the lawn.
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ROLLING HILLS Irrigation survey 5/5/22, 3:41 PM
Drainage System - continued
- In locations DS#2 & #3 (see plan) the downspouts are dumping water directly
into zone 2 -17. This planter is being saturated with the rain water and does
not have any direct outlet to drain excess water. This along, with the
irrigation system overwatering , has caused the Oleander hedge to die.
- In location DS#4 their is no drain line to direct roof gutter water towards the
drainage culvert in the parking lot. This is causing erosion on the hillside and
mud to flow into the parking lot.
RECOMMENDATIONS - ranked in order of importance
1 - The least expensive solution is to reprogram the Irrigation Controllers for proper
duration and frequency. Each Controller and Zone should cut their times & and maybe
their frequencies in at least half.
Have the maintenance company run each zone independently and watch until the
soil is saturated. When water begins to runoff and/or puddle the timer should be reset
to that duration.
The starting times should be set so the last zone in the controller turns off just
before staff arrive for work.
I.e. Controller #1 has 17 zones @ 8 minuets each = 136 minuets or 2hrs 16 minuets run
time ( still way too much ).
So the ideal time to start would be around 5:00am. allowing staff to arrive by
7:15am.
The campus has a mature landscape. These plantings have developed deep roots
and which allows them to draw water from far below the surface. The top of the soil
does not need to be moist for plants to survive.
I dug a small hole in the lawn area which on first appearances looked dry and
cracked. In looking only 1 to 2 inches down I found the soil to be moist and sticky. I.e.
still too wet. ( SEE PHOTO #6 )
Again the soil on the campus is clay. This type of soil is very slow to absorb water
and expansive. I.e. it expands when wet and contracts as it drys out.
2a - Replace the Pressure Regulator
The Pressure regulator reduces the City Water Main pressure down to a 50 PSI
( pounds per square inch ). This is an industry standard operating pressure for
irrigation and general building plumbing. ( Drip Valves are an exception and need
35psi ).
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ROLLING HILLS Irrigation survey 5/5/22, 3:41 PM
RECOMMENDATIONS - continued
I was able to measure the water pressure at two locations during this survey and
both measured 140psi+. This is close to 3 x’s the standard pressure.
The initial “Surge” PSI reading hit 170psi & 200+psi. This sudden rush of water is
a major cause of irrigation failure. ( SEE PHOTO #7)
This excessive resting pressure (140psi) causes undue wear and tear on the
irrigation system and the plumbing in both buildings. This high pressure is a major cause
of current & future failures.
A visible indication of this high pressure demonstrated when the lawn area is
watered. With normal operating pressure the spray nozzles should appear uniform with
heavy droplets.
With this higher pressure the water is “Misting”. This MIST is tiny droplets and
look like a fog or mist. These and are easily carried / miss directed by any wind.
Sometimes a “Rainbow” can be seen during watering. ( SEE PHOTO #8 )
- I recommend changing BOTH regulators at the City Hall & Association sites.
- I recommend adding pressure regulators on both side of the regulators.
One on the inlet side ( 140psi+-) and another just after the outlet side
( 50psi).This will allow accurate monitoring of the system.
- I recommend checking the condition of each Back Flow device as these could be
a health hazard.
NOTE : WHEN the pressure regulator is changed the new corrected pressure may not
provide adequate coverage with the existing spray nozzles. Therefore in conjunction
with (2a) I recommend the following as outline in (2a) below.
2b - Change all spray nozzles
The newer Stream Spray nozzles distribute water at a slower volume and allow the clay
soil to absorb the water. This slower distribution also drops the water demand on the
valve controlling the zone. This in turn allows more nozzles on in an existing Zone.
Stream Spray Rotary Nozzles can range from 0.17 up to 1.01 GPM which can be up to 1/2
to 1/3 that of a standard spray nozzle.
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ROLLING HILLS Irrigation survey 5/5/22, 3:41 PM
RECOMMENDATIONS - continued
3 - Mulch & Fertalize all planter beds
A 2 to 3 inch dressing of composted wood chips provides several benefits:
- Helps with soil by holding the water until it can be slowly absorbed.
- Slows evaporation on hotter days
- As it decomposes it adds nutrients to the soil
- It helps prevent weeds
A good general all purpose fertilizing should be done at least 2x’s per year.
Your maintenance contractor should switch away from leaf blowers as these will remove
most organic matter / mulch if improperly used. Hand picking and raking will remove
some of the larger less desirable items.
4 - De-thatch, Aerate, Over-seed/Top dress and Fertilize the lawn
De-thatching is a process where the top few inches of lawn are removed. As lawns
grow they build up a heavy layer of roots and dead material. This impedes the water and
nutrients from getting to the roots.
Aeration is a process where numerous holes or plugs are removed from the lawn.
This allows water and nutrients better access to the roots. This is especially helpful
where lawns get heavy traffic or have heavy soils ( clay ). Both of these are present on
site.
Over-seed / Top Dress is the next step in helping the lawn. New lawn seed is
broadcasted over the existing lawn and then an application of fine composted organic
mulch is used to cover these new seeds. This covering helps protect them while
germinating.
Fertilizer should be used through at most two times per year. This is typical done
in early Spring and again in early Fall. Lawns are heavy feeders and having two basic
types of lawn ( cool growing & warm growing ) this will help both types start off strong.
5 - New Irrigation Controllers
The newer Irrigation Controllers can help eliminate the need for constant monotering.
Using satellite uplinks these new controllers can think ahead of upcoming weather
patterns. If the controller “knows” is it going to rain they shut down the irrigation. Also
if it going to be hot and dry it can irrigate for a longer duration. These controllers will
also shut off a valve when it senses it is not closing and not interrupt the surrounding
plantings. They can also be monitored remotely from either your maintenance company,
your onsite staff or from anyone with access to the system and software.
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ROLLING HILLS Irrigation survey 5/5/22, 3:41 PM
RECOMMENDATIONS - continued
6 - Replace old Pop-Ups that fail
Most of the Pop-up sprinklers on site are not necessary. Pop-up sprinklers are best
used when irrigating next to paths, walkways and other high traffic areas. They help
reduce the chance of tripping and falling. However they are expensive and more prone
to failure. When any Non-essential Pop-up sprinkler fails I recommend replacing them
with the more affordable Fixed / Spray ( Shrub Head ). This simple method will save
money and allow direct observation of performance. They are also easily adjusted or
raised when surrounding planings grow taller.
7 - Replace Old Valves & Systems
Do not try to fix any of the old systems.
The 30+ years of use & the excessive high pressure has caused irreparable damage to
the remaining irrigation system. If any future improvements are considered for any Zone
then I highly recommend new Irrigation Systems be installed.
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ROLLING HILLS Irrigation survey 5/5/22, 3:41 PM
IRRIGATION ZONE SCHEDULES
Controller #1 - Settings as of April 2022:
8 minuet cycles 3 times a week ( Monday, Wednesday, Friday ) starting at 10:00PM
Zone 1 - 1 - This zone has 14 pop-up spray heads and is in heavy shade.
The current 8 minuet x 3 day cycle delivers too much water for this zone.
Zone 1 - 2 - This zone has 15 pop-up spray heads and is in heavy shade.
The current 8 minuet x 3 day cycle delivers too much water for this zone.
Zone 1 - 3 - This zone has 18 pop-up spray heads.
The current 8 minuet x 3 day cycle delivers too much water for this zone.
Zone 1 - 4 - This zone has 8 pop-up spray head.
The current 8 minuet x 3 day cycle delivers too much water for this zone.
Zone 1 - 5 - This zone has 15 pop-up spray heads.
The current 8 minuet x 3 day cycle delivers too much water for this zone.
Zone 1 - 6 - This zone has 11 pop-up spray heads.
The current 8 minuet x 3 day cycle delivers too much water for this zone.
Zone 1 - 7 - This zone has 10+ pop-up spray heads.
The current 8 minuet x 3 day cycle delivers too much water for this zone.
Zone 1 - 8 - This zone is currently OFF LINE - New construction has damaged
existing system
Zone 1 - 9 - This zone has 1 Fixed head and is in heavy shade.
Zone 1 - 10 - This zone has 14+ pop-up spray heads.
The current 8 minuet x 3 day cycle delivers too much water for this zone.
Zone 1 - 11 - This zone has 12 pop-up spray heads.
The current 8 minuet x 3 day cycle delivers too much water for this zone.
Zone 1 - 12 - This zone has 23 pop-up spray heads.
The current 8 minuet x 3 day cycle delivers too much water for this zone.
Zone 1 - 13 - This zone has 12+ pop-up spray heads & Drip
The current 8 minuet x 3 day cycle delivers too much water for this zone.
Zone 1 - 14 - This zone has 25+ pop-up spray heads
The current 8 minuet x 3 day cycle delivers too much water for this zone.
Zone 1 - 15 - This zone is currently OFF LINE - New construction has damaged
existing system
Zone 1 - 16 - This zone has 9 pop-up spray heads & Drip
The current 8 minuet x 3 day cycle delivers too much water for this zone.
Zone 1 - 17 - This zone has 15+ pop-up spray heads
The current 8 minuet x 3 day cycle delivers too much water for this zone.
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ROLLING HILLS Irrigation survey 5/5/22, 3:41 PM
Controller #2
Settings as of April 2022:
A variety of minuet cycles
4 times a week ( Monday, Tuesday, Thursday, Friday ) starting at 2:30AM
Zone 2 - 1 - This zone has 22 pop-up spray heads.
The current 8 minuet x 4 day cycle delivers too much water for this zone.
Zone 2 - 2 - This zone is currently OFF LINE - exact location unknown
Zone 2 - 3 - This zone is currently OFF LINE - exact location unknown
Zone 2 - 4 - is zone has 10+ pop-up spray heads & Drip
The current 8 minuet x 4 day cycle delivers too much water for this zone.
Zone 2 - 5 - This zone is currently OFF LINE - exact location unknown
Zone 2 - 6 - This zone is currently OFF LINE - exact location unknown
Zone 2 - 7 - This zone is currently OFF LINE - exact location unknown
Zone 2 - 8 - This zone is currently OFF LINE - exact location unknown
Zone 2 - 9 - This zone has 15 pop-up spray heads.
The current 8 minuet x 4 day cycle delivers too much water for this zone.
Zone 2 - 10 - This zone is currently OFF LINE - exact location unknown
Zone 2 - 11 - This zone is currently OFF LINE - exact location unknown
Zone 2 - 12 - This zone is currently OFF LINE - exact location unknown
Zone 2 - 13 - This zone is currently OFF LINE - exact location unknown
Zone 2 - 14 - This zone has 21 pop-up spray heads.
The current 6 minuet x 4 day cycle delivers too much water for this zone.
Zone 2 - 15 - This zone has 10 pop-up spray heads.
The current 12 minuet x 4 day cycle delivers too much water for this zone.
Zone 2 - 16 - This zone has 5 pop-up spray heads.
The current 12 minuet x 4 day cycle delivers too much water for this zone.
Zone 2 - 17 - This zone has 20+ pop-up spray heads.
The current 6 minuet x 4 day cycle delivers too much water for this zone.
Zone 2 - 18 - This zone has 12+ pop-up spray heads.
The current 6 minuet x 4 day cycle delivers too much water for this zone.
Zone 2 - 19 - This zone has 6 pop-up spray heads.
The current 6 minuet x 4 day cycle delivers too much water for this zone.
Zone 2 - 20 - This zone has 15+ pop-up spray heads.
The current 6 minuet x 4 day cycle delivers too much water for this zone.
126
Page 11 of 11
ROLLING HILLS Irrigation survey 5/5/22, 3:41 PM
Controller #2 - continued:
Zone 2 - 21 - This zone has 8 pop-up spray heads.
The current 10 minuet x 4 day cycle delivers too much water for this zone.
Zone 2 - 22 - This zone is currently OFF LINE - exact location unknown
ATTACHMENTS
Photos
#1 - Broken Mainline
#2 - Pop-Ups
#3 - Chewed Lines
#4 - Runoff
#5 - Down Spouts
#6 - Soil Test
#7 - Pressure Regulator
#8 - Misting
#9 - Zone Map for City Hall - Controller #1
#10 - Zone Map for Community Association - Controller #2
end of report
127
BROKEN WATER MAIN NEAR C#2
ALSO DOWN SPOUT INTO PLANTER W/ EROSION ONTO DRIVEWAY
128
WATERING A ROCK
EXCESSIVE RUNOFF
MISS ADJUSTED
WATERING PARKING LOT
STUCK OPEN
BRAKING HAZZARD
POP UP SPRINKLERS
129
RODENTS LOOKING FOR WATER
EFFECTS - DRIPLINE PERFORMANCE
130
RUNOFF FROM LAWN AFTER 4 MINUETS PUDDLING & RUNOFF FROM LAWN
AFTER 4 MINUETS
131
CORRODED DOWNSPOUT
DOWNSPOUT #3
EMPTIES INTO
PLANTER W/ NO
OUTLET
ZONE 2-17
NO DRAINAGE
DEAD / DYING HEDGE
132
SURFACE CRACKS
IN LAWN AREA
MOIST SOIL 2" BELOW
133
PRESSURE REGULATOR
BY CONTROLLER #2
NOTE:
SET SCREW IS ADJUSTED
AT LOWEST PSI SETTING
YET PRESSURE IS STILL
TOO HIGH
INDICATES FAULTY
REGULATOR
140PSI
170 PSI & 200+ PSI
SURGE PRESSURE
134
MISTING
NOTE
RAINBOW
135
SEPTICLAWN
ZONE #1
ZONE #2
1-3
1-5
1-4 1-5
1-5
1-9
1-8 & 1-15
OFF LINE
1-10
1-13
1-14
1-16
1-17
CONTROLLER #1
BACKFLOW/
PRESSURE REG
1-3
1-3
1-6
1-7
?
?
1-12
1-12
1-11
1-11
CITY HALL - CONTROLLER #1
1-6
CONTROLLER #
IRRIGATION ZONE #
CITY HALL
2 -9 / 2-10 / 2-11
1" = 8’ - 0"NOTES:
- THIS IS A DIAGRAMMATIC DRAWING AND IS NOT A LEGAL SURVEY.
- CONTRACTOR TO VERIFY ALL MEASUREMENTS PRIOR TO BIDDING & CONSTRUCTION.
- NOTIFY LANDSCAPE ARCHITECT OF ANY DISCREPANCIES.
- ALL ADJUSTMENTS WILL BE MADE IN THE FIELD BY ARCHITECT, CONTRACTOR & HOMEOWNER. IRRIGATION SURVEY PLAN FORROLLING HILLS CITY HALL & COMMUNITY ASSOCIATION CAMPUS2 PORTUGUESE BEND ROAD - ROLLING HILLS , CA 90274 EVAN SMITH - LANDSCAPE ARCHITECT #4716 - 1301 VIA GABRIEL - P.V.E. , CA 90274N
E
S
W
These drawings, specifications, ideas and arrangements presented thereby are and shall remain the property of Evan Smith Landscape Architect, No part thereof shall be copied, disclosed to others or used in connection with any project other than the specific project for which they have been prepared and developed without the written consent of Evan Smith. Visual contact with these drawings or specifications shall constitute conclusive evidence of acceptance of these restrictions.0ft10ft30ft60ft5ft20ft40ft136
SEPTICLAWN
?
?
?
?
COMMUNITY ASSOCIATION - CONTROLLER #2
1-6
CONTROLLER #
IRRIGATION ZONE #
COMMUNITY
ASSOCIATION
2 -1
ZONE 2 -42 -9 / 2-10 / 2-11
2 -17
2 -14
ZONE 2 -15
2 -16
2 -18
ZONE 2 -19
DIRT 2 -20
2 -21
CONTROLLER #2
2 -9
PRESSURE REGULATOR #2
HOSE BIBS @ 140psi
DS #1
DS #2 DS #3 DS #41" = 8’ - 0"NOTES:
- THIS IS A DIAGRAMMATIC DRAWING AND IS NOT A LEGAL SURVEY.
- CONTRACTOR TO VERIFY ALL MEASUREMENTS PRIOR TO BIDDING & CONSTRUCTION.
- NOTIFY LANDSCAPE ARCHITECT OF ANY DISCREPANCIES.
- ALL ADJUSTMENTS WILL BE MADE IN THE FIELD BY ARCHITECT, CONTRACTOR & HOMEOWNER. IRRIGATION SURVEY PLAN FORROLLING HILLS CITY HALL & COMMUNITY ASSOCIATION CAMPUS2 PORTUGUESE BEND ROAD - ROLLING HILLS , CA 90274 EVAN SMITH - LANDSCAPE ARCHITECT #4716 - 1301 VIA GABRIEL - P.V.E. , CA 90274N
E
S
W
These drawings, specifications, ideas and arrangements presented thereby are and shall remain the property of Evan Smith Landscape Architect, No part thereof shall be copied, disclosed to others or used in connection with any project other than the specific project for which they have been prepared and developed without the written consent of Evan Smith. Visual contact with these drawings or specifications shall constitute conclusive evidence of acceptance of these restrictions.0ft10ft30ft60ft5ft20ft40ft137
Page 8 of 8
Attachment 3
138
Landscape Maintenance
Agreement
- 1 -
CITY OF ROLLING HILLS
AGREEMENT FOR LANDSCAPE MAINTENANCE
THIS AGREEMENT is made and entered into as of _________, by and between the
CITY OF ROLLING HILLS ("City") and __________________________________
("Contractor").
R E C I T A L S
A. City desires to retain the services of Contractor to provide maintenance of
landscaping services in the Civic Center Area (City Hall and Tennis Courts) in the City of
Rolling Hills.
B. Contractor has represented to City that it has the expertise, experience, and
qualifications to perform the services described in Paragraph A, above, and those services
which are more fully described in this Agreement.
NOW, THEREFORE, in consideration of the foregoing and the covenants and
agreements set forth below, City and Contractor agree as follows:
1. General Services. Contractor shall furnish all materials and perform all work
required for maintenance of Civic Center Area and Tennis Court landscaping, which services
are more particularly set forth in the Scope of Work attached hereto as Exhibit A and
incorporated herein by reference. City expressly reserves the right to contract with other
contractors for landscape services other than those described in this Agreement.
2. Payment. Contractor shall submit invoices monthly and the City will make
payment for both services covered by this Agreement and any authorized extra work on a
monthly basis, within 10 days of the close of the month in which work was performed.
Authorized extra work, such as tree trimming for trees over 15 feet, major irrigation repairs,
tree removal, and other work not covered by this Agreement, may be performed at the written
direction of the City and charges itemized separately as extra work on a monthly invoice. City
reserves the right to seek other bids for these services from the successful bidder or from any
other contractors.
A. Compensation. City shall pay to Contractor the sum of ___________________ per
month based on weekly services rendered under this Agreement, representing total
compensation for all work, labor, annual fertilizer, equipment, and expenses incurred by
Contractor. Additional work and materials not provided for in this Agreement may be
authorized by City in writing and compensation therefor shall be agreed upon in advance by
the parties.
139
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B. Prevailing Wage. Contractor shall abide be the minimum prevailing rate of wages
as determined by the State of California, Department of Industrial Relations for each craft,
classification, or type of workman employed to carry out provisions of the Agreement. During
the term of this Agreement, Contractor shall keep on file sufficient evidence of its employee
compensation to enable verification of compliance of Prevailing Wages as established by
State of California, Department of Industrial Relations.
3. Term and Termination. The term of this Agreement shall commence on
____________ and terminate ____________ unless extended by mutual agreement of the
parties. City may terminate this Agreement at any time, with or without cause. In such event,
Contractor shall be compensated for work satisfactorily accomplished up to the time of
termination.
4. Insurance. Contractor shall, at his expense, obtain and keep in force during the
term of this Agreement, a policy of Comprehensive General Liability Insurance, a policy of
Comprehensive Automobile Liability Insurance, and a policy of Workers’ Compensation
Insurance as set forth more fully below:
A. Contractor shall maintain and deliver to the City copies of their Comprehensive
General Liability Insurance with a combined single limit of not less than $1,000,000 covering
bodily injury and property damage; insuring Contractor and the City against any liability
arising out of the maintenance on the premises and all areas appurtenant thereto. Such
insurance shall (a) name City, the Rolling Hills Community Association, and the City of Rolling
Hills Estates, their appointed and elected officials, officers, employees, and agents as
insureds; and (b) be primary with respect to any insurance or self-insurance programs
maintained by the City; and (c) contain standard cross liability provisions.
B. Contractor shall maintain and deliver to City Copies of Comprehensive Automobile
Liability Insurance with a combined single limit of not less than $1,000,000 per occurrence.
Such insurance shall include coverage for owned, hired, and non-owned automobiles.
C. Contractor shall maintain Workers’ Compensation Insurance covering their
employees for injuries arising out of and in the course of their employment with limits of not
less than $1,000,000 per accident.
D. Contractor shall provide copies of said policies’ Certificates of Insurance. If
Contractor, for any reason, fails to maintain insurance coverage, which is required pursuant to
this Agreement, the same shall be deemed a material breach of this Agreement. City, at its
sole option, may forthwith terminate this Agreement and obtain damages from the Contractor
resulting from said breach. Alternatively, City may purchase such required insurance
coverage, and without further notice to Contractor, City may deduct from sums due to
Contractor any premium costs advanced by City for such insurance.
5. Indemnity. Notwithstanding the existence of insurance coverage required of
Contractor pursuant to this Agreement, Contractor shall save, keep, indemnify, hold harmless,
and defend City and its appointed and elected officials, officers, employees, and agents, from
every claim or demand made and every liability, loss, damage, or expense of any nature
whatsoever and all costs or expenses incurred in connection therewith, which arise at any
140
Landscape Maintenance
Agreement
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time, by reason of damage to the property of, or personal injury to, any person, occurring or
arising out of the performance by Contractor, its officers, agents, or employees, including, but
not limited to, its subcontractors (hereinafter collectively "Contractor"), of the work required
pursuant to this Agreement, occasioned by any alleged or actual negligence or wrongful act or
omission by the Contractor, including any such liability imposed by reason of any infringement
or alleged infringement of rights of any person or persons, firm or corporation, in consequence
of the use in the performance by Contractor of the work hereunder of any article or material
supplied or installed pursuant to this Agreement.
A. Contractor will defend any action or actions filed in connection with any of said
claims, damages, penalties, obligations, or liabilities and will pay all costs and expenses,
including attorneys' fees incurred in connection herewith;
B. Contractor will promptly pay any judgment rendered against City, its officers,
agents, or employees for any such claims, penalties, obligations, or liabilities; and,
C. In the event City, its officers, agents, or employees are made a part to any action or
proceeding filed or prosecuted against Contractor for such damages or other claims arising
out of or in connection with the sole negligence or wrongful acts of Contractor hereunder,
Contractor agrees to pay City, its officers, agents, or employees any and all costs and
expenses incurred by City, its officers, agents, or employees in such action or proceeding,
including but not limited to, reasonable attorneys' fees.
6. Quality of Work Performed. All work shall be performed in accordance with
accepted horticultural standards of quality and workmanship so as to maintain the landscape
in the highest possible aesthetic condition.
7. Personnel. Contractor shall provide at all times sufficient landscape personnel
with the skills and experience necessary to perform the various landscape activities for the full
performance of this work. All personnel provided for the performance of this Agreement shall
be employees of the contractor and contractor shall assume payment of all wages, taxes, and
all other employee costs, unless otherwise provided.
Contractor shall hold harmless, indemnify, and defend the City against any liability or
assessment connected with violations of Federal Statutes pertaining to alien/citizen status.
On-site personnel shall wear identifiable company uniforms including shirts, jackets, and caps,
as necessary.
Frequent inspections of the site shall be made by an appropriate supervisor of the Contractor
to assure adherence to schedules and policies by the crews performing the work. Supervisors
shall be available to attend job walks with the City Manager or representative as necessary.
8. Work Schedule. Under normal conditions, the crews shall be on-site at various
times to be determined by the City between the hours of 7:30 a.m. and 3:30 p.m. Monday
through Friday (no Thursday mornings 7:00 a.m. to 1:00 p.m., Saturdays or Sundays
permitted). Contractor shall observe the standard holidays and shall schedule work
accordingly.
141
Landscape Maintenance
Agreement
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Contractor’s crews shall not work during inclement weather as damage to ground cover and
turf areas may result. Contractor shall have a foreman visit the job site on Rain Days to turn
off irrigation clocks and check for storm damage to the landscape. Storm damages noted shall
be reported to the City.
9. Licenses and Permits. Contractor shall maintain a State Landscape
Contractor’s license and shall comply with all other license and permit requirements of the
City, State, and Federal governments, as well as all other requirements of the law.
10. Taxes. Contractor agrees to pay all applicable taxes, including sales tax on
material supplies where applicable.
11. General Requirements. Contractor shall comply with all City, State, and
Federal laws in the performance of its services.
12. Assignment. This Agreement is not assignable nor the performance of either
party's duties delegable without the prior written consent of the other party. Any attempted or
purported assignment or delegation of any of the rights or obligations of either party without
the prior written consent of the other shall be void and of no force and effect.
13. Attorney's Fees. In any action brought to declare the rights granted herein or to
enforce any of the terms of this Agreement, the prevailing party shall be entitled to an award
of reasonable attorneys’ fees in an amount determined by the court.
14. Non-discrimination. Contractor shall not discriminate in the hiring of
employees or in the employment of subcontractors on any basis prohibited by law.
15. Independent Contractor. Contractor is and shall at all times remain as to City,
a wholly independent contractor. Neither City nor any of its agents shall have control of the
conduct of Contractor or any of the Contractor's employees, except as herein set forth.
Contractor shall not at any time or in any manner represent that it or any of its agents or
employees are in any manner agents or employees of the City.
16. Notices. All notices and communications shall be sent to the parties at the
following addresses:
CITY: City Manager
City of Rolling Hills
2 Portuguese Bend Road
Rolling Hills, California 90274
CONTRACTOR:
142
Landscape Maintenance
Agreement
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17. Authorized Signature. Contractor affirms that the signatures, titles, and seals
set forth hereinafter in execution of this Agreement represent all individuals, firm members,
partners, joint ventures, and corporate officers having a principal interest herein.
18. Entire Agreement; Modification. This Agreement supersedes any and all other
agreements, either oral or written, between the parties and contains all of the covenants and
agreements between the parties. Each party to this Agreement acknowledges that no
representations, inducements, promises, or agreements, orally or otherwise, have been made
by any party, or anyone acting on behalf of any party, which are not embodied herein, and that
any other agreement, statements, or promise not contained in this Agreement shall not be
valid or binding. Any modification of this Agreement will be effective only if signed by the party
to be charged.
IN WITNESS WHEREOF the parties hereto for themselves, their heirs, executors,
administrators, successors, and assigns do hereby agree to the full performance of the
covenants herein contained and have caused this Agreement to be executed by setting
hereunto their names, titles, hands, and seals this ____ day of ____, _____.
CONTRACTOR:
______________________________________________________
______________________________________________________
(Title)
Contractor's License No._________________
Agency Business License No._________________
Federal Tax Identification No._________________
CITY:
________________________________________________________
Elaine Jeng, City Manager of the City of Rolling Hills
Attested:
______________________________________________________
Christian Horvath, City Clerk of the City of Rolling Hills
Date: _________________
EXHIBIT A
143
Landscape Maintenance
Agreement
- 6 -
Scope of Work
I. Turf Management
Contractor is expected to perform the tasks listed below:
1. Mow the lawns weekly to maintain a neat and manicured appearance, weather
permitting.
2. For all turf areas, inspect grounds for litter and debris prior to mowing and
dispose of any litter or debris identified.
3. Mow all irrigated lawn areas to the finished cut height of no less than 1 ½” and
no more than 2 ½”unless otherwise requested.
4. Cut lawn to a uniform height. Mowing equipment is to be kept sufficiently sharp
and properly adjusted through daily servicing to provide a cleanly cut grass
blade. Grass blade bruising, tearing, and shredding are to be prevented.
5. The lawn cutting height shall be appropriate to turf variety. The lawn edges shall
be trimmed adjacent to walks, curbs, paving, headers, and shrub areas.
Immediately following each mowing, the areas shall be left in a neat and clean
condition.
6. Mowing pattern will be varied where possible to reduce rutting and compaction
of grade. Any excess clippings will be dispersed and/or collected to prevent
damage and unsightly appearance of lawns.
7. Extra care shall be taken to prevent edging wider than necessary margins
around sprinkler heads, borders, and trees. Care shall be taken to prevent
trimmer damage to tree trunks and structures.
8. Fertilizers shall be applied seasonally on a set schedule to maintain lawn
strength, color, and vigor.
9. Fertilizers shall be watered in after the application at the next regularly
scheduled watering period.
10. Both chemical and organic fertilizer materials may be used.
11. Contractor shall maintain a log of fertilizer use and provide log to City upon
City’s request.
12. Broadleaf and grassy weeds, insect pests, and plant diseases shall be treated
by application of approved pesticides.
13. Damage to lawns and ground cover due to circumstances beyond the
Contractor’s control shall be repaired after agreement with the City as to
payment for such work.
14. Lawns are to the thatched, scalped, and over-seeded in the Fall.
II. Ground Covers and Shrubs
144
Landscape Maintenance
Agreement
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Contractor is expected to perform the tasks listed below:
1. On a monthly basis, prune and trim ground cover plants neatly away from
shrubs, trees, walk-ways, walls, and headers.
2. Shrubs shall be pruned to maintain a natural shape and proper size as a
continuous operation.
3. Pruning and shaping of shrubs shall be performed only as necessary to maintain
the natural form of the plant, to maintain growth within space limitations, and to
eliminate damaged or diseased wood.
4. Shrubs shall not be clipped into balled or boxed forms unless required by the
design.
5. Ground cover and shrubs shall be kept trimmed and pruned back so as to not
obstruct sprinklers, outdoor lights, fire hydrants, and electrical/telephone boxes.
6. Vines on City Hall shall be removed.
7. Damage to ground covers due to circumstances beyond the Contractor’s control
shall be repaired after prior agreement with the City as to payment for such
work.
8. Plants that are in a state of decline and are dead shall normally be removed if
Contractor is satisfied that the property will benefit aesthetically. Contractor
must notify the City first, and gain City approval, before plant are removed.
9. Shrub and ground cover areas shall be kept free of broadleaf or grassy weeds,
preferably with pre-emergent and/or selective herbicides. Cultivation or hoeing
weeds is not permitted.
10. Fertilizer shall be applied seasonally on a programmed and monitored basis or
as required to stimulate growth.
11. Contractor shall maintain a log of fertilizer use and provide log to City upon
City’s request.
III. Small Trees
Contractor is expected to perform the tasks listed below:
1. Maintain all trees and shrubbery to a measure of 15 feet in height or less.
2. Trimming of trees over 15 feet in height may be performed and invoiced as extra
work following written approval by the City. City reserves the right to seek other
proposals from other contractors for trimming of trees over 15 feet in height.
3. Trees shall be properly staked and tied as necessary. Tree ties shall be
inspected at least three times per year to prevent damage caused by abrasion or
constriction.
4. Removal of tree stakes shall be considered as soon as possible to encourage
tree development.
145
Landscape Maintenance
Agreement
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5. Trees and stumps requiring removal due to storm damage, proximity to
buildings, walks, utilities, or other reasons shall be performed as directed and
invoiced as extra work following written approval by the City.
6. Contractor shall inspect trees for insects and diseases. Approved chemical
sprays shall be applied if required for common and controllable insect and
disease infestations. Spraying shall be limited to one application. Additional
treatments necessary due to unusual conditions may be invoiced as extra work
following written approval by the City. Spraying shall be limited to trees
measuring 15 feet or less in overall height.
7. The City may ask that a tree or large shrub be lowered to protect a view. If this
requires a non-standard trimming practice that can result in deformity or
seriously impact the health of the tree, the ultimate responsibility will be borne by
the City.
8. Olive trees shall be sprayed in the spring to reduce the production of olives and
shall be performed as part of the monthly service at no additional charge to the
City.
9. Contractor shall not be responsible for tree damage caused by tree roots.
IV. Replacement
Contractor is expected to perform the tasks listed below:
1. Comply with the following requirement: any plant material that may expire, due to
negligent maintenance procedures, shall be replaced by the Contractor, up to a
maximum fifteen-gallon size plant, at no extra cost to the City.
V. Debris Control
Contractor is expected to perform the tasks listed below:
1. On a weekly basis, all lawns, planting beds, and walkways shall be cleaned of
papers, bottles, excessive dust, and other types of debris.
2. On a weekly basis, rake and remove leaf debris after tree trimming.
3. As work in each area is completed, the clippings, trimmings, and debris shall be
picked up and removed from the property at the end of each workday to leave a
clean condition.
VI. Pest Control
Contractor is expected to perform the tasks listed below:
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Landscape Maintenance
Agreement
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1. A pervasive pest infestation that is out of the ordinary (e.g. an influx of snails,
whitefly, and lerp psyllid, etc.) requiring repeated pesticide applications may be
invoiced as extra work following written approval by the City. Contractor will bear
the responsibility to hire a California licensed pest control and fumigation sub-
contractor when the application of services is deemed necessary.
2. Contractor’s employees and subcontractors shall exercise the proper use of
chemical controls and spray equipment and take all established safety
precautions.
3. Contractor shall assume all supervision and responsibility for the application of
chemicals and insecticides that are used by Contractor’s employees and
subcontractors in performing contracted work.
4. Contractor will not be held responsible for children or pets that may ingest
pellets, granular products, or treated foliage, unless negligence on the part of
the Contractor is the cause.
VII. Irrigation Systems
Contractor is expected to perform the tasks listed below:
1. Continually inspect the irrigation systems for broken and clogged heads,
malfunctioning or leaking valves, or any other condition, which hampers the
normal operation of the irrigation system.
2. The crew foreman shall manually sequence each automatic irrigation controller
on a scheduled basis to ensure that the irrigation system facets are operating
properly.
3. Contractor shall replace sprinkler heads damaged by normal landscape
maintenance operations at no charge to the City.
4. On a monthly basis, Contractor shall inspect sprinkler heads and make
adjustments, if necessary to conserve water and to provide the best possible
coverage and least possible spray onto buildings, fences, and tennis courts
while conserving water.
5. Contractor will not be held responsible for water damage resulting from sprinkler
heads located in close proximity to structures that over-spray in an unavoidable
manner.
6. Maintenance crew shall schedule watering area plant material on automatic
irrigation controllers in quantities and frequencies consistent with seasonal
requirements of the area plant materials.
7. Where practical, watering all vegetation shall be done at night or early morning if
the system is automatic, or unless directed otherwise by the City.
147
Landscape Maintenance
Agreement
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8. Repairs and/or replacement of automatic irrigation clocks, major valves, and
major piping may be performed and invoiced as extra work following written
approval by the City.
9. Minor replacement and repairs to sprinkler heads and pipes shall be performed
at no additional cost to the City.
10. Maintenance crew must immediately report to the City any vandalism or
accidental damage caused by others. Repairs may be made and invoiced as an
extra charge following written approval by the City.
11. If the maintenance crew has determined that the automatic irrigation controller
has failed or malfunctioned, the City shall be instructed as to location of clocks
and backflow valves so that they may be turned off.
12. Contractor shall provide the City with a 24-hour emergency service telephone
number and designate a company person to receive emergency calls.
Contractor agrees to respond to City emergency calls during normal business
hours (7:30am to 5pm) and during non-business hours (5pm to 7:30am).
13. Contractor shall inspect and clean all drainage swales, grates, and rain gutters
on all structures on and leading from the property.
VIII. Irrigation Systems
Contractor is expected to perform the tasks listed below:
1. Special Circumstances. Damage to landscape or irrigation systems caused by
others, such as other contractors working on the property, may be repaired and
invoiced as extra work following written approval by the City.
2. Stormwater Prevention. Pursuant to the National Pollutant Discharge
Elimination System (NPDES) Permit, Public Agencies are required to implement
programs to minimize storm water pollution impacts from public agency
activities, including from landscape facilities management. Therefore,
Contractor shall ensure that no application of pesticides or fertilizers occurs
immediately before, during, or immediately after a rain event or when water is
flowing off the area to be applied. In addition, Contractor shall not apply any
banned or unregistered pesticides or fertilizers.
148
Agenda Item No.: 7.M
Mtg. Date: 09/12/2022
TO:HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM:CHRISTIAN HORVATH, CITY CLERK / EXECUTIVE ASSISTANT TO
CITY MANAGER
THRU:ELAINE JENG P.E., CITY MANAGER
SUBJECT:RECEIVE AND FILE CITY HALL REQUEST FOR PROPOSAL TO
EVALUATE EXISTING HEATING, VENTILATION AND AIR
CONDITIONING (HVAC) AT CITY HALL, AND PROVIDE ENGINEERING
DESIGN FOR A FUNCTIONING SYSTEM
DATE:September 12, 2022
BACKGROUND:
The existing system is several decades old and currently not operating to provide cooling and
heating at City Hall. In July 2022, staff noticed that the thermostat was not responsive and
called three HVAC contractors to troubleshoot. Two of the three contractors responded to the
call and similarly opined that the condenser of the system need replacement. Additionally, due
to the age of the condenser, to have a functioning system, the furnace should be replaced as
well. Furthermore, one contractor inspected the duct work conveying the cool air and heat to
different parts of the offices and found that one major section of the duct was disconnected.
Another set of duct work showed a segment that was crushed, effectively pinching the pipe to
restrict airflow. City staff has been operating City Hall without proper ventilation since late
July. With the recent heat wave, employees were instructed to alter their attire and hydrate
often in response to the high temperature at City Hall.
After numerous discussions with the HVAC contractors on the quoted prices of replacement
parts, staff provided the information to the architectural/engineering team of the City Hall ADA
Improvement project for feedback. The architectural/engineering team opined that the
suggested replacement parts should be designed to ensure a complete system function.
Considering this feedback, staff prepared a request for proposals to solicit qualified companies
that have experience in preparing construction documents and specifications for
improvements to public facilities for HVAC systems. Currently the furnace and AC Condenser
are located in the Mechanical Room. Per the opinions of the HVAC contractors, and the
architectural/engineering team, the equipment should be relocated outside of the mechanical
room to properly draw air for the system.
149
DISCUSSION:
To address the current working condition at City Hall, staff wrote the request for proposal to
have a short turnaround. The selected proposer shall prepare a set of construction document
including all equipment specification, quantities, locations and project diagrams needed to
solicit construction bids from qualified HVAC contractors to install a turnkey system.
All proposals are due no later than 3 pm on September 26, 2022. The City reserves the right to
extend the deadline. The City will respond to request for clarification in written RFP
addendum(s) as needed. All inquiries shall be directed to Project Manager Alan Palermo by 5
pm on September 21, 2022.
FISCAL IMPACT:
The contractor's proposals for replacement parts, and duct work repair ranged from $30,000
to $50,000. The failure of the City Hall's HVAC system was unanticipated and therefore not
budgeted in Fiscal Year 2022-2023. Additionally, staff anticipates the design fee. Staff will
present the proposals received and the fee associated with design at that time. This project
will need allocation from the General Fund reserve.
RECOMMENDATION:
Receive and file.
ATTACHMENTS:
PW_CHC_220902_CHC_HVAC_RFP_F.pdf
150
Page 1 of 4
INCORPORATED JANUARY 24, 1957
NO. 2 PORTUGUESE BEND
ROAD ROLLING HILLS, CA
90274
(310) 377-1521
FAX (310) 377-7288
REQUEST FOR PROPOSALS
ENGINEERING/DESIGN OF HVAC
FOR ROLLING HILLS CITY HALL
PROPOSALS DUE 3 PM, SEPTEMBER 26, 2022
SECTION 1 - BACKGROUND
Proposals are being solicited from qualified engineers, trade professionals with the expertise needed to design a
high efficiency Heating, Ventilation and Air Conditioning (HVAC) system for the approximately 3,420 square foot
Rolling Hills City Hall building located at 2 Portuguese Bend Road, Rolling Hills, CA 90274. Upon design and
equipment specification completion, Rolling Hills will solicit construction bids from qualified contractors for the
removal of the old system and installation of the new system specified by this design.
The existing system is several decades old (exact date when installed is unknown) and not operating to required
standards. Additionally, improvements to City Hall are currently in preliminary design (building expansion of
approximately 260 square feet, revised layout) with construction of improvements not expected to begin until
2024. The new HVAC system designed under this project shall meet the current needs and be expandable/sized to
meet the HVAC needs of the renovated City Hall facility.
151
Page 2 of 4
SECTION 2 - SCOPE OF SERVICES
The City of Rolling Hills is requesting proposals from qualified companies that have mechanical, electrical and
plumbing design expertise for public facilities. The existing building layout and proposed future building layout
(Schematic Design Set) can be found in Attachment 1. Currently the furnace and AC Condenser are located in the
Mechanical Room (See existing building layout in Attachment 1). The City would consider/prefer relocating the
mechanical equipment outside the building in the approach for meeting project requirements.
The selected proposer shall prepare a set of construction document including all equipment specification,
quantities, locations and project diagrams needed to solicit construction bids from qualified HVAC contractors to
install a turnkey system.
Task 1 Design
Project deliverables for this task:
• Evaluate existing facility.
• Prepare and submit 100% construction documents within 30 working days from the Notice to Proceed.
• Conduct one review meeting with the City Hall ADA Improvements project team.
• Incorporate city’s review comments.
• Submit design plans to Los Angeles County Building Division for permitting.
• Achieve all other necessary permits for project.
• Conduct two design review meetings with City
Task 2 Bid Support
Project deliverables for this task:
• Prepare Bid Package.
• Respond to Request for Information (RFIs) during the bid phase.
• Review bids and assist the City preparing agenda report for contract award.
Task 3 Construction Support
Project deliverables for this task:
• Provide general construction support services during construction.
• Attend three progress meetings with staff and or contractor.
• Respond to contractor Request for Information (RFI).
• Review contractor’s request for contract change orders and advise the city on follow up action.
• Review contractor’s invoice and advise the city on payment.
• Prepare as-built plans.
• Prepare project close out documents for city records.
152
Page 3 of 4
SECTION 3 - PROPOSAL REQUIREMENTS
Understanding of the Scope of Work: Consultant shall provide a narrative to the approach to complete the Scope
of Work efficiently and economically.
Organization, Credentials and Experience: Provide a summary of the Consultant’s qualifications, credentials, and
related past experience. Describe the consulting firm, including the personnel who will be assigned to the contract.
Provide a list of three of the Consultant’s projects within the last five years of similar scope and content.
Fees: Under separate cover, provide a rate proposal for the scope of work. The cost proposal shall be identified
for each task. The proposed cost budget shall present the labor rates and proposed labor hours of proposed staff
for each work task described in the consultant’s proposal, as well as other direct costs.
Additional Information: Consultants are to review the sample Professional Services Agreement and provide
comments and or questions as a part of the Consultant’s proposal. See Section 6 of this RFP.
153
Page 4 of 4
SECTION 4 - PROPOSAL PROCEDURE
All proposals are due no later than 3 pm on September 26, 2022. The City reserves the right to extend the
deadline. The City will respond to request for clarification in written RFP addendum(s) as needed. All inquiries shall
be directed to Project Manager Alan Palermo at alanmpal@gmail.com by 5 pm on September 21, 2022.
Please submit the proposal via email to:
Elaine Jeng, P.E.
City Manager
ejeng@cityofrh.net
Submission of a proposal indicates acceptance by the firm of the conditions contained in this request for proposal
unless clearly and specifically noted in the proposal submitted and confirmed in the agreement between the City
of Rolling Hills and the firm selected. The City of Rolling Hills reserves the right without prejudice to reject any or
all proposals. No reimbursement will be made by the City for costs incurred in the preparation of the response to
this Request for Proposal. Submitted materials will not be returned and become the property of the City of Rolling
Hills.
SECTION 5 - SELECTION CRITERIA
Proposals will be selected based on sound approach to meeting the scope of work, the ability to demonstrate
efficiency use of resources, the relevant experience of proposed personnel, and dedication of personnel to
complete the project within the specified timeframe. Consultants may be asked to participate in an interview with
the City. If necessary, interviews are tentatively scheduled for the week of October 3, 2022.
SECTION 6 - ATTACHMENTS
Attachment 1 – Schematic Design Plans, June 2022
Attachment 2 – Sample Professional Services Agreement
154
DEMO PARTIAL WALL TO INSTALL NEW WIDER DOOR, SEE DOOR SCHEDULE FOR SIZE, TYPICAL REMOVE TELEPHONE BACKBOARD AND RELOCATE ALL DATA TO NEW ELECTRICAL ROOMREMOVE ELECTRICAL PANEL AND REPLACE WITH NEW IN NEW ELECTRICAL ROOMCALL FOR INSPECTION BY ARCHITECT AND STRUCTURAL ENGINEER AFTER REMOVAL OF PLASTER AND DRYWALL AND ONLY FRAMING REMAINS.CALL FOR INSPECTION BY ARCHITECT AND STRUCTURAL ENGINEER AFTER REMOVAL OF PLASTER AND DRYWALL AND ONLY FRAMING REMAINS.CITY HAS CONFIRMED CONDUIT IS ABANDONED. PLEASE CONFIRM WITH LICENSED ELECTRICAL SUBCONTRACTOR THERE IS NO POWER. PLEASE REMOVE CONDUIT AND METER HOUSING.DEMO WALL32' - 6"24' - 6"31' - 6"24' - 6"32' - 6"40' - 3"32' - 5 1/8"40' - 3"24' - 0 7/8"24' - 0"23' - 6"31' - 7"15' - 6 3/4"23' - 3 3/8"15' - 5"14' - 11 5/8"15' - 5 1/4"15' - 9 1/8"10' - 2 1/4"6' - 7 3/4"10' - 6"5' - 0"8' - 0"11' - 7"11' - 0 1/4"2' - 0"3' - 6 1/2"LOBBYHT:VARYHALL 1HT:8'-2"COUNCIL CHAMBERHT:VARYCLOSETHT:8'-2"HALL 2HT:8'-2"WOMENHT:8'-2"UTILITYHT:8'-2"MENHT:8'-2"MECH ROOMHT:8'-2"SINKHT:8'-2"CITY CLERKHT:8'-2"STORAGE 2HT:8'-2"BOOK KEEPERHT:8'-2"CITY MANAGERHT:8'-2"RECORDS VAULTHT:8'-2"ARCHITECTURAL ROOMHT:8'-2"ARCHITECTURAL VAULTHT:8'-2"WORK ROOMHT:8'-2"STORAGE 1HT:8'-2"RECEPTIONHT:VARYCity of Rolling HillsCHECKED:PROJECT:DRAWN:ISSUEDATE DESCRIPTION13/xx/20PROGRESS 2 Portuguese Bend RdRolling Hills, CA 902742 PORTUGUESE BEND RDROLLING HILLS, CA 90274XXXXX2345678910111137 SECOND STREET, SUITE 214SANTA MONICA, CA 90403OFFICE TEL: 310-424-9658PACIFIC ARCHITECTURE& ENGINEERING, INCA201AS-BUILT AND DEMOPLANSCITY HALL ADACheckerAuthor 1/8" = 1'-0"1DEMO - 1ST FLOOR PLAN 1/8" = 1'-0"2AS-BUILT 1ST FLOOR PLANDEMOLITION NOTE:PROVIDE FOR TWO PHASE DEMOLITION:PHASE 1:REMOVAL OF PLASTER AND DRYWALL AND LEAVE FRAMING INTACT FOR INSPECTION OF STRUCTURAL ELEMENTS.PHASE 2: REMOVAL OF FRAMING. ALLOW 14 DAYS FOR STRUCTURAL ENGINEER TO DETAIL CONNECTIONS IF FOUND TO BE NEEDED FOR IMPROVEMENTS. 155
U.C.Refr.32' - 6"24' - 6"31' - 6"24' - 6"32' - 6"40' - 3"32' - 5 1/8"40' - 3"24' - 0 7/8"24' - 0"23' - 6"31' - 7"15' - 6 3/4"23' - 3 3/8"15' - 5"14' - 11 5/8"15' - 5 1/4"11' - 6"5' - 0"8' - 0"11' - 7"11' - 0 1/4"3' - 6 1/2"04LOBBY01HT:VARYRECEPTION B03HT:8'-2"COUNCIL CHAMBER04HT:VARYCOFFEE05HT:8'-2"HALL 211HT:8'-2"MEETING06HT:8'-2"MECH ROOM10HT:8'-2"CITY CLERK13HT:8'-2"STORAGE 214HT:8'-2"BOOK KEEPER16HT:8'-2"CITY MANAGER17HT:8'-2"RECORDS VAULT15HT:8'-2"ARCHITECTURAL ROOM18HT:8'-2"ARCHITECTURAL VAULT19HT:8'-2"WORK ROOM20HT:8'-2"08091311b1611c1711a201506ALL GENDER ADA 109HT:8'-2"IT/ELEC21WATERFOUNTAINFOR THIS AREA EXPOSE AND CALL ARCHITECT FOR INSPECTION IT WILL ONLY BE REMOVED IF IT IS DEEMED NON STRUCTURALA401AA401EA401CA2132A401BA401D051203ALL GENDER ADA 212HT:8'-2"01bALL GENDER NON ADA08HT:8'-2"01a01c1910RECEPTION A02HT:VARYADD FRAMING AND PATCH AND REPAIR WHERE DOOR WAS REMOVED. PAINT TO MATCH SURROUNDING COLOR.ADD FRAMING AND PATCH AND REPAIR WHERE DOOR WAS REMOVED. PAINT TO MATCH SURROUNDING COLOR. 24" MINMIN 12"ADD FRAMING AND PATCH AND REPAIR WHERE DOOR WAS REMOVED.CALL FOR INSPECTION BY ARCHITECT AND STRUCTURAL ENGINEER AFTER REMOVAL OF DRYWALL AND PLASTER AND ONLY FRAMING REMAINS.PATCH AND REPAIR STUCCO, PAINT TO MATCH SURROUNDING COLOR.01dNEW 12" X12" WINDOWS BETWEEN STUDS 4'6" BOTTOM OF WINDOW City of Rolling HillsCHECKED:PROJECT:DRAWN:ISSUE DATE DESCRIPTION1 3/xx/20PROGRESS 2 Portuguese Bend RdRolling Hills, CA 902742 PORTUGUESE BEND RDROLLING HILLS, CA 90274XXXXX2345678910111137 SECOND STREET, SUITE 214SANTA MONICA, CA 90403OFFICE TEL: 310-424-9658PACIFIC ARCHITECTURE& ENGINEERING, INCA211FLOOR PLANCITY HALL ADACheckerAuthor 1/4" = 1'-0"11ST FLOOR PLANDOOR SCHEDULEDOOR #ROOM NAMEDOOR SIZEDOORTYPEREMARKSWIDTH HEIGHT01a ENTRY 6' - 0" 7' - 0"01b ENTRY 6' - 0" 7' - 0"01c ENTRY 6' - 0" 7' - 0"01d LOBBY1 5' - 0 1/4" 7' - 9 3/4"02 RECEPTION 3' - 6" 7' - 0"03 HALL 1 3' - 0" 7' - 0"04 COUNCIL CHAMBER 3' - 0" 7' - 0"05 COFFEE 3' - 0" 7' - 0"06 MEETING 3' - 0" 7' - 0"08 VESTIBULE 3' - 0" 7' - 0"09 ALL GENDER ADA 1 3' - 0" 7' - 0"10 MECH ROOM 3' - 0" 6' - 8"11a HALL 2 3' - 0" 7' - 0"11b HALL 2 3' - 0" 7' - 0"11c HALL 2 3' - 0" 7' - 0"12 ALL GENDER ADA 2 3' - 0" 7' - 0"13 CITY CLERK 3' - 0" 7' - 0"15 RECORDS VAULT 3' - 0" 7' - 0"16 BOOK KEEPER 3' - 0" 7' - 0"17 CITY MANAGER 3' - 0" 7' - 0"19 ARCHITECTURAL VAULT 3' - 0" 7' - 0"20 WORK ROOM 3' - 0" 7' - 0"
156
12" MIN 24" MINCity of Rolling HillsCHECKED:PROJECT:DRAWN:ISSUE DATE DESCRIPTION1 3/xx/20PROGRESS 2 Portuguese Bend RdRolling Hills, CA 902742 PORTUGUESE BEND RDROLLING HILLS, CA 90274XXXXX2345678910111137 SECOND STREET, SUITE 214SANTA MONICA, CA 90403OFFICE TEL: 310-424-9658PACIFIC ARCHITECTURE& ENGINEERING, INCA213ROOF PLAN ANDENLARGED PLANCITY HALL ADACheckerAuthor 1/8" = 1'-0"1ROOF PLAN 1/2" = 1'-0"2ENLARGED PLAN - REAR ENTRY157
U.C.Refr.DUAL
46/28
DUAL
46/28PLPLRCDLD
24/60
LOBBY01HT:VARYRECEPTION B03HT:8'-2"COUNCIL CHAMBER04HT:VARYCOFFEE05HT:8'-2"HALL 211HT:8'-2"MEETING06HT:8'-2"MECH ROOM10HT:8'-2"CITY CLERK13HT:8'-2"STORAGE 214HT:8'-2"BOOK KEEPER16HT:8'-2"CITY MANAGER17HT:8'-2"RECORDS VAULT15HT:8'-2"ARCHITECTURAL ROOM18HT:8'-2"ARCHITECTURAL VAULT19HT:8'-2"WORK ROOM20HT:8'-2"ALL GENDER ADA 109HT:8'-2"IT/ELEC21RECEPTION A02HT:VARYALL GENDER NON ADA08HT:8'-2"ALL GENDER ADA 212HT:8'-2"PLANNER ADMINADMINCity of Rolling HillsCHECKED:PROJECT:DRAWN:ISSUE DATE DESCRIPTION1 3/xx/20PROGRESS 2 Portuguese Bend RdRolling Hills, CA 902742 PORTUGUESE BEND RDROLLING HILLS, CA 90274XXXXX2345678910111137 SECOND STREET, SUITE 214SANTA MONICA, CA 90403OFFICE TEL: 310-424-9658PACIFIC ARCHITECTURE& ENGINEERING, INCA214FURNITURE PLANCITY HALL ADACheckerAuthor 1/4" = 1'-0"11ST FLOOR FURNITURE PLAN158
U.C.Refr.LOBBY01HT:VARYRECEPTION B03HT:8'-2"COUNCIL CHAMBER04HT:VARYCOFFEE05HT:8'-2"HALL 211HT:8'-2"MEETING06HT:8'-2"MECH ROOM10HT:8'-2"CITY CLERK13HT:8'-2"STORAGE 214HT:8'-2"BOOK KEEPER16HT:8'-2"CITY MANAGER17HT:8'-2"RECORDS VAULT15HT:8'-2"ARCHITECTURAL ROOM18HT:8'-2"ARCHITECTURAL VAULT19HT:8'-2"WORK ROOM20HT:8'-2"ALL GENDER ADA 109HT:8'-2"IT/ELEC21FINISH LEGENDFLOOR: TILE 2BASE:FLOOR: TILE 3BASE:RECEPTION A02HT:VARYALL GENDER NON ADA08HT:8'-2"FLOOR: CARPET 1BASE:FLOOR: VCT 1BASE:ALL GENDER ADA 212HT:8'-2"City of Rolling HillsCHECKED:PROJECT:DRAWN:ISSUE DATE DESCRIPTION1 3/xx/20PROGRESS 2 Portuguese Bend RdRolling Hills, CA 902742 PORTUGUESE BEND RDROLLING HILLS, CA 90274XXXXX2345678910111137 SECOND STREET, SUITE 214SANTA MONICA, CA 90403OFFICE TEL: 310-424-9658PACIFIC ARCHITECTURE& ENGINEERING, INCA301FINISH SCHEDULECITY HALL ADACheckerAuthor 1/4" = 1'-0"11ST FLOOR PLAN WITH FINISH SCHEDULEFINISHI SCHEDULEROOM NAMEROOMNUMBERFLOOR WALL CEILINGLOBBY 01RECEPTION 02RECEPTION B 03COUNCIL CHAMBER 04COFFEE 05MEETING 06VESTIBULE 08AALL GENDER ADA 1 09MECH ROOM 10HALL 2 11CITY CLERK 13STORAGE 2 14RECORDS VAULT 15BOOK KEEPER 16CITY MANAGER 17ARCHITECTURAL ROOM 18ARCHITECTURAL VAULT 19WORK ROOM 20IT/ELEC 21
159
U.C.Refr.A401A2A401A8A4A3A1A7A6A54' - 8"5' - 0"ALL GENDER ADA 109HT:8'-2"ALL GENDER NON ADA08HT:8'-2"A401E28' - 2"8' - 2"A401C1C2C3C43' - 1"RECEPTION A02HT:VARYMAX AFF2' - 10"3' - 6"A401B1B2B3B45' - 0"4' - 8"ALL GENDER ADA 212HT:8'-2"A401D2COFFEE05HT:8'-2"8' - 2"8' - 2"City of Rolling HillsCHECKED:PROJECT:DRAWN:ISSUE DATE DESCRIPTION1 3/xx/20PROGRESS 2 Portuguese Bend RdRolling Hills, CA 902742 PORTUGUESE BEND RDROLLING HILLS, CA 90274XXXXX2345678910111137 SECOND STREET, SUITE 214SANTA MONICA, CA 90403OFFICE TEL: 310-424-9658PACIFIC ARCHITECTURE& ENGINEERING, INCA401ENLARGED PLANS ANDINTERIOR ELEVATIONSCITY HALL ADACheckerAuthor 1/4" = 1'-0"AENLARGED PLAN - RESTROOMS 1/4" = 1'-0"EENLARGED PLAN - WATER FOUNTAIN 1/4" = 1'-0"A1ALL GENDER NON ADA - INT ELEV A 1/4" = 1'-0"A2ALL GENDER NON ADA - INT ELEV B 1/4" = 1'-0"A3ALL GENDER NON ADA - INT ELEV C 1/4" = 1'-0"A4ALL GENDER NON ADA - INT ELEV D 1/4" = 1'-0"A5ALL GENDER ADA 1 - INT ELEV A 1/4" = 1'-0"A6ALL GENDER ADA 1 - INT ELEV B 1/4" = 1'-0"A7ALL GENDER ADA 1 - INT ELEV C 1/4" = 1'-0"A8ALL GENDER ADA 1 - INT ELEV D 1/4" = 1'-0"CENLARGED PLAN - RECEPTION 1/4" = 1'-0"C1RECEPTION - INT ELEV A 1/4" = 1'-0"C2RECEPTION - INT ELEV B 1/4" = 1'-0"C3RECEPTION - INT ELEV C 1/4" = 1'-0"C4RECEPTION - INT ELEV DTILE RUNS BEHIND MIRROR, SHIM MIRROR 1/4" = 1'-0"BENLARGED PLAN - ALLGENDER ADA RESTROOM 1/4" = 1'-0"DENLARGED PLAN - COFFEE 1/4" = 1'-0"D2COFFEE - INT ELEV B 1/4" = 1'-0"E2WATERFOUNTAIN - INT ELEV B 1/4" = 1'-0"B1ALL GENDER ADA 2 - INT ELEV A 1/4" = 1'-0"B2ALL GENDER ADA 2 - INT ELEV B 1/4" = 1'-0"B3ALL GENDER ADA 2 - INT ELEV C 1/4" = 1'-0"B4ALL GENDER ADA 2 - INT ELEV D160
ATTACHMENT 2
CITY OF ROLLING HILLS
PROFESSIONAL SERVICES AGREEMENT
THIS AGREEMENT made and entered into this _____day of ________ 2019
between the City of Rolling Hills, a municipal corporation, hereinafter referred to as "CITY''
and ______________ with principal offices at __________________-, hereinafter
referred to as "CONSULTANT."
1. RECITALS:
A. The CITY desires to contract the CONSULTANT for
__________________________
B. CONSULTANT is well qualified by reason of education and experience to
perform such services; and
C. CONSULTANT is willing to render such __________ services as
hereinafter defined.
Now, therefore, for and in consideration of the mutual covenants and conditions
herein contained, CITY hereby engages CONSULTANT and CONSULTANT agrees to
perform the services set forth in this AGREEMENT.
2. SCOPE OF WORK
CONSULTANT shall perform all work necessary to complete in a manner
satisfactory to CITY the services set forth in the specifications and the scope of work
described in the Proposal for ___________________ Services, attached herein as
Exhibit A (hereinafter referred to as “SERVICES”).
3. COST
The CITY agrees to pay CONSULTANT for all the work or any part of the work
performed under this AGREEMENT at the rates and in the manner established in the
attached Scope of Work, attached herein as Exhibit A.
Total contract shall not exceed the sum of _________________ during the term of
the AGREEMENT. This fee includes all expenses, consisting of all local travel,
attendance at meetings, printing and submission of grants, which are accrued during that
period. It also includes any escalation or inflation factors anticipated.
Any increase in contract amount or scope shall be approved by expressed written
amendment executed by the CITY and CONSULTANT.
161
ATTACHMENT 2
4. METHOD OF PAYMENT
CONSULTANT shall be reimbursed within 30 (thirty) days of submitting an invoice
to City for the SERVICES. CONSULTANT shall submit an invoice for the SERVICES
within 10 (ten) days of completing each task or portion thereof identified in Exhibit A to
this AGREEMENT. CONSULTANT shall submit invoices electronically to the City
Manager of the CITY and shall also provide a courtesy copy by U.S. Mail addressed to
the City Manager of the CITY.
5. SUBCONTRACTING
CONSULTANT may employ qualified independent subcontractor(s) to assist
CONSULTANT in the performance of SERVICES with CITY’s prior written approval.
6. COMMENCEMENT OF WORK
CONSULTANT shall commence work under this AGREEMENT upon execution of
this AGREEMENT.
7. PERFORMANCE TO SATISFACTION OF CITY
CONSULTANT agrees to perform all work to the reasonable satisfaction of CITY
and within the time hereinafter specified.
8. COMPLIANCE WITH LAW
All SERVICES rendered hereunder shall be provided in accordance with the
requirements of relevant local, State and Federal Law.
9. ACCOUNTING RECORDS
CONSULTANT must maintain accounting records and other evidence pertaining
to costs incurred which records and documents shall be kept available at the
CONSULTANT’s California office during the contract period and thereafter for five years
from the date of final payment.
10. OWNERSHIP OF DATA
All data, maps, photographs, and other material collected or prepared under the
contract shall become the property of the CITY.
11. TERM OF CONTRACT
This contract shall be valid for _____________ from execution of this
AGREEMENT.
162
ATTACHMENT 2
12. TERMINATION
This contract may be terminated by either party with or without cause upon seven
(7) days written notice to the other party. All work satisfactorily performed pursuant to the
contract and prior to the date of termination may be claimed for reimbursement.
13. ASSIGNABILITY
CONSULTANT shall not assign or transfer interest in this contract without the prior
written consent of the CITY.
14. AMENDMENT
It is mutually understood and agreed that no alteration or variation of the terms of
this contract, or any subcontract requiring the approval of the CITY, shall be valid unless
made in writing, signed by the parties hereto, and approved by all necessary parties.
15. NON-SOLICITATION CLAUSE
The CONSULTANT warrants that he or she has not employed or retained any
company or persons, other than a bona fide employee working solely for the
CONSULTANT, any fee, commission, percentage, brokerage fee, gifts, or any other
consideration, contingent upon or resulting from the award or making of this contract. For
breach or violation of this warranty, the CITY shall have the right to annul this contract
without liability, or, in its discretion to deduct from the contract price or consideration, or
otherwise recover, the full amount of such fee, commission, percentage, brokerage fee,
gift, or contingent fee.
16. INDEMNITY
CONSULTANT shall indemnify and save harmless CITY, its elected and appointed
officers and employees from all claims, damages, suits, cost or actions of every name,
kind or description, brought for, or on account of, (i) injuries to or death of any person, (ii)
damage to property or (iii) arising from performance of this AGREEMENT in any manner
that resulted from the fault or negligence of CONSULTANT, it officers, agents, employees
and/or servants in connection with this AGREEMENT.
CITY shall indemnify and save harmless CONSULTANT, its officers, agents,
employees, and servants from all claims, damages, suits, costs or actions of every name,
kind, or description, brought for, or on account of, (i) injuries to or death of any person, (ii)
damage to property or (iii) arising from performance of this AGREEMENT in any manner
that resulted from the fault or negligence of the CONSULTANT, its officers, agents,
employees, and/or servants in connection with this AGREEMENT.
If CONSULTANT should subcontract all or any portion of the SERVICES to be
performed under this AGREEMENT, CONSULTANT shall require each subcontractor to
indemnify, hold harmless and defend CITY and each of its officers, officials, employees,
agents and volunteers in accordance with the term of the preceding paragraph. This
section shall survive termination or expiration of this AGREEMENT.
163
ATTACHMENT 2
17. INSURANCE
A. Without limiting CONSULTANT’S obligations arising under paragraph 16 -
Indemnity, CONSULTANT shall not begin work under this AGREEMENT until it obtains
policies of insurance required under this section. The insurance shall cover
CONSULTANT, its agents, representatives and employees in connection with the
performance of work under this AGREEMENT, and shall be maintained throughout the
term of this AGREEMENT. Insurance coverage shall be as follows:
i. Automobile Liability Insurance with minimum coverage of $300,000
for property damage, $300,000 for injury to one person/single occurrence, and $300,000
for injury to more than one person/single occurrence.
ii. Public Liability and Property Damage Insurance, insuring CITY its
elected and appointed officers and employees from claims for damages for personal
injury, including death, as well as from claims for property damage which may arise from
CONSULTANT’S actions under this AGREEMENT, whether or not done by
CONSULTANT or anyone directly or indirectly employed by CONSULTANT. Such
insurance shall have a combined single limit of not less than $500,000.
iii. Worker’s Compensation Insurance for all CONSULTANT’S
employees to the extent required by the State of California. CONSULTANT shall require
all subcontractors who are hired by CONSULTANT to perform the SERVICES and who
have employees to similarly obtain Worker’s Compensation Insurance for all of the
subcontractor’s employees.
iv. Professional Liability Insurance for CONSULTANT that at a minimum
covers professional misconduct or lack of the requisite skill required for the performances
of SERVICES in an amount of not less than $500,000 per occurrence.
B. Deductibility Limits for policies referred to in subparagraphs A (i) (ii) and (iii)
shall not exceed $5,000 per occurrence.
C. Additional Insured. City, its elected and appointed officers and employees
shall be named as additional insured on policies referred to in subparagraphs A (i) and
(ii).
D. Primary Insurance. The insurance required in paragraphs A (i) and (ii) shall
be primary and not excess coverage.
E. Evidence of Insurance. Consultant shall furnish CITY, prior to the execution
of this AGREEMENT, satisfactory evidence of the insurance required, issued by an
insurer authorized to do business in California, and an endorsement to each such policy
of insurance evidencing that each carrier is required to give CITY at least 30 days prior
written notice of the cancellation of any policy during the effective period of the
164
ATTACHMENT 2
AGREEMENT. All required insurance policies are subject to approval of the City
Attorney. Failure on the part of CONSULTANT to procure or maintain said insurance in
full force and effect shall constitute a material breach of this AGREEMENT or procure or
renew such insurance, and pay any premiums therefore at CONSULTANT’S expense.
18. ENFORCEMENT OF AGREEMENT
In the event that legal action is commenced to enforce or declare the rights created
under this AGREEMENT, the prevailing party shall be entitled to an award of costs and
reasonable attorney’s fees in the amount to be determined by the court.
19. CONFLICTS OF INTEREST
No member of the governing body of the CITY and no other officer, employee, or
agent of the CITY who exercises any functions or responsibilities in connection with the
planning and carrying out of the program, shall have any personal financial interest, direct
or indirect, in this AGREEMENT; and the CONSULTANT further covenants that in the
performance of this AGREEMENT, no person having any such interest shall be
employed.
20. INDEPENDENT CONTRACTOR
The CONSULTANT is and shall at all times remain as to the CITY a wholly
independent contractor. Neither the CITY nor any of its agents shall have control over
the conduct of the CONSULTANT or any of the CONSULTANT’s employees or
subcontractors, except as herein set forth. The CONSULTANT shall not at any time or in
any manner represent that it or any of its agents or employees are in any manner agents
or employees of the CITY.
21. ENTIRE AGREEMENT OF THE PARTIES
This AGREEMENT supersedes any and all other agreements, either oral or in
writing, between the parties hereto with respect to the employment of CONSULTANT by
CITY and contains all the covenants and agreements between the parties with respect
such employment in any manner whatsoever. Each party to this AGREEMENT
acknowledges that no representations, inducements, promises or agreements, orally or
otherwise, have been made by any party, or anyone acting on behalf of any party, which
are not embodied herein, and that no other agreement or amendment hereto shall be
effective unless executed in writing and signed by both CITY and CONSULTANT.
22. NOTICES.
All written notices required by, or related to this AGREEMENT shall be sent by
Certified Mail, Return Receipt Requested, postage prepaid and addressed as listed
below. Neither party to this AGREEMENT shall refuse to accept such mail; the parties to
this AGREEMENT shall promptly inform the other party of any change of address. All
165
ATTACHMENT 2
notices required by this AGREEMENT are effective on the day of receipt, unless
otherwise indicated herein. The mailing address of each party to this AGREEMENT is as
follows:
CITY: Elaine Jeng, PE, City Manager
City of Rolling Hills
No. 2 Portuguese Bend Road
Rolling Hills, CA 90274
CONSULTANT: ____________________________
23. GOVERNING LAW
This AGREEMENT shall be governed by and construed in accordance with the
laws of the State of California, and all applicable federal statutes and regulations as
amended.
IN WITNESS WHEREOF, the parties hereto have executed this AGREEMENT on the
date and year first above written.
CITY OF ROLLING HILLS CONSULTANT
CITY MANAGER
______ _____ ________
ELAINE JENG, PE
DATE:___________ DATE:_____________
ATTEST:
______ _____
CITY CLERK
APPROVED AS TO FORM:
______ _____
MICHAEL JENKINS, CITY ATTORNEY
166
Agenda Item No.: 7.N
Mtg. Date: 09/12/2022
TO:HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM:CHRISTIAN HORVATH, CITY CLERK / EXECUTIVE ASSISTANT TO
CITY MANAGER
THRU:ELAINE JENG P.E., CITY MANAGER
SUBJECT:RECEIVE AND FILE A REPORT ON THE CLOSURE OF THE CITY
HALL CAMPUS RECYCLING CENTER
DATE:September 12, 2022
BACKGROUND:
In 2019, 2020, 2021, and most of 2022, City staff observed illegal dumping of trash, furniture,
electronic waste, hazardous waste at the City Hall Campus Recycling Center. Staff has
included photos of abuse and illegal dumping both in the Blue Newsletter and asked Republic
Services to do the same in the company's quarterly newsletter for Rolling Hills to bring
awareness to the community. The campus is open to the general public and the illegal
dumping may be from any members of the public, whether residents or not.
The franchise agreement with Republic Services offers all residents of Rolling Hills with
unlimited trash pick-up services. The agreement also provides semi-annual greenwaste, e-
waste and paper shredding. Additionally, the City provides e-waste events on the Peninsula
frequently.
DISCUSSION:
Most recently, in early August, staff notified Republic Services that the City Hall campus
Recycling center area was becoming overrun with items and attracting vermin. The latest
offense has caused increased vermin around the City Hall campus, observed by
Councilmembers and residents alike. Staff ultimately determined that the site has been and
will continue to be abused if it remains open and create a public health issue at the campus.
Staff sent Republic services an email on August 22nd requesting that the site be emptied and
the bins removed. Republic has removed most of the materials and bins but has a little more
to attend to. The RHCA maintenance staff assisted in locking the gate and boarding it up
temporarily to deter more dumping. Despite that, staff has found materials dumped outside the
gates in the past couple weeks and posted signs to try and deter that activity.
Staff will develop a long-term plan for the area and in the near term a better way to ensure the
area is sufficiently blocked from future abuse.
167
FISCAL IMPACT:
City staff worked with a vendor to place vermin traps and bait stations in and around the City
Hall Recycling Center to control the growing vermin population on campus. Annual cost for FY
22/23 service is estimated to be $2,048.00.
RECOMMENDATION:
Receive and file.
ATTACHMENTS:
CL_AGN_220912_CC_RecyclingCenter.pdf
168
RECYCLING CENTER 2022
169
Agenda Item No.: 9.A
Mtg. Date: 09/12/2022
TO:HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM:JOHN SIGNO, DIRECTOR OF PLANNING & COMMUNITY SERVICES
THRU:ELAINE JENG P.E., CITY MANAGER
SUBJECT:
RECEIVE AND FILE A PLANNING COMMISSION DECISION TO
APPROVE ZONING CASE NO. 22-14: SITE PLAN REVIEW TO
CONSTRUCT A NEW 525-SQUARE-FOOT GARAGE ATTACHED BY A
BREEZEWAY TO THE RESIDENCE, CONVERT AN EXISTING GARAGE
TO HABITABLE SPACE, INTERIOR REMODEL, NEW PATIO WITH
TRELLIS, LANDSCAPING, AND HARDSCAPING; AND VARIANCE
REQUESTS TO ENCROACH INTO THE REAR AND SIDE YARD
SETBACKS, AND DEVIATE FROM THE REQUIREMENT TO PROVIDE A
STABLE AND CORRAL SET ASIDE ON A PROPERTY LOCATED AT 2
FLYING MANE ROAD (Lot 62-A-SF)
DATE:September 12, 2022
BACKGROUND:
On August 16, 2022, the Planning Commission conducted a field trip public hearing at the site
in the morning and continued the public hearing to the evening meeting. Members of the
public were allowed to participate at both meetings. At the evening meeting, the Planning
Commission voted 3-0 (Chelf and Douglass recused due to proximity) to adopt Resolution No.
2022-14 approving Zoning Case No. 22-14 to remodel an existing 2,568-square-foot residence
and add a new two car garage attached to the residence by a breezeway. The existing
attached garage will be converted into habitable space. The project requires a Site Plan
Review and Variance applications.
On July 28, 2022, the Traffic Commission reviewed the widening of two driveway aprons for
an existing circular driveway. At the conclusion, the Traffic Commission voted unanimously, 3-
0 (Raine recused, Bobit absent), to recommend approval of widening the driveway aprons.
Existing Development/Settings
The existing 2,568-square-foot single-family residence was built in 1954 and has net lot area
of 24,412 square feet, which is considered legal nonconforming pursuant to Rolling Hills
Municipal Code (RHMC) Section 17.16.060. The property is zoned RAS-1. The project
170
includes one building pad which is developed with a single-family residence. The pad sits atop
the property which slopes downward toward Flying Mane Road in the front and downward
toward Crest Road East in the rear.The front yard setback is 50 feet, the side yard setbacks
are 20 feet, and the rear yard setback is 50 feet.
DISCUSSION:
Applicant Request
An application was duly filed by Matt Schneider on behalf of the property owners, Glen Sato
and Hope Nakamura, with respect to real property located at 2 Flying Mane Road, Rolling Hills
(Lot 62-A-SF) requesting approval of a Site Plan Review to construct a new 525-square-foot
two-car garage attached to the residence by a breezeway, and construct a 327-square-foot
detached trellis. The project also includes accompanying administrative approvals to: convert
the existing 439-square-foot garage into livable area, remodel the existing house, and provide
new landscaping and hardscaping. Variances are requested to construct in the rear and side
yard setbacks and deviate from the requirement to provide a stable and corral set aside area.
Within the rear and side yard setbacks will be an outdoor kitchen, fire pit, water features, and
service yard will be constructed. The new garage, portions of the breezeway and the garage
conversion (into livable space) will also encroach into the rear yard setback.
The existing development includes 6,173 square feet of flatwork. The proposed project will
reduce this to 4,640 square feet by reducing the driveway, walkways, patio areas, and
courtyards. The plans show replacement of the existing paved driveway with permeable
pavers. The driveways will be widened to 15 feet and a turnaround area will be provided in
front of the garage which encroaches into the side setback area. Stepping stones with gravel
will be placed throughout the yard.
There is only one existing building pad on the property, which is 7,182 square feet. The
building pad coverage is 47.7%.
Site Plan Review
The applicant requests a Site Plan Review (SPR) to construct a new 525-square-foot two-car
garage attached to the residence by a breezeway and construct a 327-square-foot detached
trellis. Additional work involves converting the existing 439-square-foot garage into livable
area, remodeling the existing house, and constructing an outdoor kitchen, fire pit, water
features, service yard, landscaping and hardscaping, which are not subject to Site Plan
Review, but will require a variance for encroachment into the rear and side yard setback areas
covered elsewhere in this report.
Pursuant to RHMC Section 17.46.020, the construction of any new building or structure is
subject to SPR. The new garage is a separate structure 10 feet from the residence that will be
attached to the residence by a 102-square-foot breezeway. The detached trellis will be behind
the residence and located next to an outdoor kitchen/barbecue. The property will be re-
landscaped and include water features and hardscape such as stepping stones, pebbles, and
decomposed granite.
Variances
The applicant requests approval of variances to construct in the side and rear yard setbacks
identified in Sections 17.16.120-130, and to deviate from providing a stable and corral set
aside area identified in Section 17.18.020. Due to the small size of the lot and slopes in the
rear of the property, a future stable and corral set aside cannot be provided.
171
The property is relatively small having a net lot area of 24,412 square feet, which is legal
nonconforming. The residence already encroaches into the 50-foot rear yard setback which
requires any new development in the rear or side of the residence to be within the rear yard
setback. Additionally, a 96-square-foot service yard is proposed on the side of the garage
which will be in the side yard setback. This is appropriate given the location is hidden from the
residence and next to the expanded driveway making it easier for service workers to access. A
three-rail fence will be located along the RHCA easement that will screen the service yard.
Appropriate findings are included in the resolution to justify approval of the variance requests.
MUNICIPAL CODE COMPLIANCE
Lot Coverage
The proposed structural coverage on the lot will be 3,788 square feet, or 15.5%, which is less
than the lot coverage limitation of 20% maximum. The proposed total coverage including
structures and flatwork will be 8,417 square feet or 34.5% of the lot area, which is less than
the lot coverage limitation of 35% maximum.
Area of Disturbance
The project site has been previously disturbed due to development of the existing residence.
Lot disturbance is 39.9%, which is less than the 40% maximum permitted.
Environmental Review
The proposed project has been determined to not have a significant effect on the environment
and is categorically exempt from the provisions of CEQA pursuant to Section 15303 (New
Construction or Conversion of Small Structures) of the CEQA Guidelines, which exempts a
single-family residence, swimming pool, and accessory structures.
Public Participation
None received.
CRITERIA FOR SITE PLAN REVIEW
17.46.050 - Required Site Plan Review findings
A. The Commission shall be required to make findings in acting to approve, conditionally
approve, or deny a Site Plan Review application.
B. No project which requires Site Plan Review approval shall be approved by the
Commission, or by the City Council on appeal, unless the following findings can be made:
1. The project complies with and is consistent with the goals and policies of the general
plan and all requirements of the zoning ordinance;
2. The project substantially preserves the natural and undeveloped state of the lot by
minimizing building coverage. Lot coverage requirements are regarded as maximums,
and the actual amount of lot coverage permitted depends upon the existing buildable
area of the lot;
3. The project is harmonious in scale and mass with the site, the natural terrain and
surrounding residences;
4. The project preserves and integrates into the site design, to the greatest extent possible,
existing topographic features of the site, including surrounding native vegetation, mature
trees, drainage courses and land forms (such as hillsides and knolls);
5. Grading has been designed to follow natural contours of the site and to minimize the
amount of grading required to create the building area;
6. Grading will not modify existing drainage channels nor redirect drainage flow, unless
172
such flow is redirected into an existing drainage course;
7. The project preserves surrounding native vegetation and mature trees and supplements
these elements with drought-tolerant landscaping which is compatible with and
enhances the rural character of the community, and landscaping provides a buffer or
transition area between private and public areas;
8. The project is sensitive and not detrimental to the convenient and safe movement of
pedestrians and vehicles; and
9. The project conforms to the requirements of the California Environmental Quality Act.
If all of the above findings cannot be made with regard to the proposed project, or cannot be
made even with changes to the project through project conditions imposed by City staff and/or
the Planning Commission, the site plan review application shall be denied.
CRITERIA FOR VARIANCES
17.38.050 Required Variance findings .
In granting a variance, the Commission (and Council on appeal) must make the following
findings:
1. That there are exceptional or extraordinary circumstances or conditions applicable to the
property that do not apply generally to other properties in the same vicinity and zone;
2. That such variance is necessary for the preservation and enjoyment of substantial property
rights possessed by other properties in the same vicinity and zone but which is denied the
property in question;
3. That the granting of such variance will not be materially detrimental to the public welfare or
injurious to properties or improvements in the vicinity;
4. That in granting the variance, the spirit and intent of this title will be observed;
5. That the variance does not grant special privilege to the applicant;
6. That the variance is consistent with the portions of the County of Los Angeles Hazardous
Waste Management Plan relating to siting and siting criteria for hazardous waste facilities;
and
7. That the variance request is consistent with the general plan of the City of Rolling Hills.
FISCAL IMPACT:
None.
RECOMMENDATION:
Receive and file.
ATTACHMENTS:
Vicinity Map - 2 Flying Mane Road.pdf
2 FLYING MANE RD VICINITY-PROXIMITY MAP.pdf
Development Table (ZC 22-14).pdf
2022-14_PC_Resolution_2FlyingManeRoad_ZC 22-14_E.pdf
SATO DD 080922.pdf
2 Flying Mane Landscape Set_30X42 2.pdf
173
City of Rolling Hills 2 PORTUGUESE BEND ROAD ROLLING HILLS, CA 90274
TITLE
VICINITY MAP
CASE NO.
Zoning Case No. 22-14
Site Plan Review, Variance
OWNER Sato / Nakamura
ADDRESS 2 Flying Mane Road, Rolling Hills, CA 90274 SITE
1,000’
174
SHEET NO:
MATT SCHNEIDER
ARCHITECT
2110 ARTESIA BLVD. STE #B430
REDONDO BEACH, CA 90278
310-245-2044
MATT@MATTSCHNEIDERARCHITECT.COM
TITLE:VICINITY MAP
2 FLYING MANE RD ROLLING HILLS CA 90274
SATO RESIDENCE
DATE:
SCALE:
8/12/22
118.00'83.50'6
6
.
0
0
'50.00'2 FLYING MANE RD
6 FLYING MANE RD
2 SOUTHFIELD DR
FROMPROPOSEDADDITION3 FLYING MANE RD
1 FLYING MANE RD
175
*Allowable deductions; excluded from Total Structure Area/Total Structural Coverage/Total
Structural and Flatwork
RAS-1 Zone Setbacks
Front 50 ft. from front easement line
Side 20 ft. from side property line
Rear 50 ft. from rear easement line
Development Table
2 Flying Mane Road - Zoning Case No. 22-14
Site Plan Review & Variance
AREA & STRUCTURES EXISTING PROPOSED TOTAL
Net Lot Area 24,411.72
Residence 2,568.00 439.00 3,007.00
Garage 439.00 86.00 525.00
Entryway/Porte Cochere/Breezeways 58.00 101.70 159.70
Attached Trellises 382.50 -382.50 0
*Detached Trellis (height under 12’) 0 327.27 327.27
*Outdoor Kitchen/Barbecue/Firepit 0 41.57 41.57
Water Feature 0 46.61 46.61
Service Yard 125.00 -29.00 96.00
Total Structure Area 3,572.50 215.20 3,787.70
Total Structural Coverage (20% max) 15.52%
Total Flatwork 6,173.46 -1,543.76 4,629.70
Total Structural and Flatwork 9,745.96 -1,328.56 8,417.40
Total Lot Coverage (35% maximum) 34.48%
Building Pad Coverage
(Policy: 30% maximum)
44.42% 3.00% 47.41%
Disturbed Area (40% maximum; up to
60% with slopes less than 3:1)
39.92%
Grading 25 CY Cut
25 CY Fill
176
177
178
179
180
181
182
183
184
185
186
187
188
MATT SCHNEIDER
ARCHITECT
2110 ARTESIA BLVD. STE #B430
REDONDO BEACH, CA 90278
310-245-2044
MATT@MATTSCHNEIDERARCHITECT.COM
LICENSE D ARCHIT
E
CTST
AT
E OF C A L IF O RNIAMATTHEW P.
SCHNEIDER
No. C-31660
RENEWAL DATE
07-31-23
Drawn by Date
Job Title
Drawing Status
Drawing Number
Drawing Title
Project Number
DESIGN DEV
A2.01
8/9/22Plotted On:
MSA 08/09/22
Revisions
SITE PLAN
2 FLYING MANE RD
ROLLING HILLS, CA 90274
SATO RESIDENCE
2021-246
RevID ChID Change Name Date
/Users/mattschneiderimac/Documents/Arch Office/2021246 Sato/Project PLNs/Sato Residence R4.pln199.10 T
W
198.51 F
S
197.80 TW
196.24 FS
195.56 TW193.01 FS
194.21 TW
191.18 FS
192.45 T
W
198.85 FS
188.54 TW
187.10 FS
1 9 3 .0 5 T W
1 9 0 .2 7 F S
1 9 1 .3 7 T W
1 8 9 .9 3 F S
BRICK
PORCH AC
UNIT
A S P H B E R M
A S P H B E R M
A S P H B E R M
A S P H B E R M
ASPH BERM
MAIL BOXES
PP
ASPH BERMASPH BE R M
A S P H B E R M
ASPH BERM
ASPH BERMWATERMETERS
PLANTER
RIDGE EL 215.86'
RIDGE EL 216.98'
LAMP
LAMP
F L Y I N G M A N E R O A D
40'20'20'C R E S T R O A D E A ST100'50'CATCH BASI
NW/
MH36" TREE
9" TREE
9" TREE
48" TREE
36" TREE
36" TREE
36" TREE
12" TREE
24" MT-TREE
24" MT-TREE
12" TREE
18"MT-TREE
18"MT-TREE
24"MT-TREE 50'RHCA EASEMENT50'RHCA EASEMENT10'
RHCA
EASE
10'
RHCA
EASE
1 0 '
R H C A
E A S E
1 0 '
R H C A
E A S E
20'RHCA EASEMENT20'RHCA EASEMENTA S P H
ASPH
48"X24"
TREE STUMP
10"TREE
24"TREE
12" TREE
DOOR SILL
EL 203.11
DOOR SILL EL 202.81
DOOR SILL EL 203.12
EXISTING
HOUSE
EXISTING
HOUSE
EXISTING
HOUSE
EM12" TREE
36" TREE L=152.63',R=600.00'Δ=14°34'30"183.95183.74183.88185.76185.70185.81186.68186.82186.71188.60188.45188.66189.93189.84190.01191.29191.25191.44192.82192.74192.96194.14194.21194.41195.41195.30195.48196.41196.41196.54197.31197.301
9
7.4
3
197.98197.98198.90198.97199.04199.59199.52199.69200.15200.14200.35197.90199.12199.40200.00199.97198.70199.49200.15201.49201.42201.95202.31201.87 201.04201.942
0
2.2
0
2 0 2 .0 2
202.242
0
2.0
4
201.68201.93201.76201.77201.24200.94198.54197.39187.16201.9720 3.062
0
3.0
8
2
0
2
.
9
5
202.07201.99201.502
0
2.5
7
2
01.75
202.53201.28201.14200.5 2
2
0
1.2
9 200.77200.74200.94 201.02
200.79
200.38 199.99200.77201.65 200.82200.74199.40200.55201.96200.60199.34201.88
202.05
201.49
201.57201.31201.34201.07200.78200.55202.36202.37200.18200.34200.65200.96200.92200.56201.48199.98199.991 9 9 .5 8
199.34
199.80
200.35
198.61201.54183.07182.60182.63182.28182.71182.26182.02181.56181.76180.68181.07179.42180.36179.36180.31180.33180.59180.73179.65179.98180.20179.15178.81179.42178.20177.93178.61177.83177.40177.98177.35177.07177.57176.87176.54177.12176.53201.58
201.34199.18201.77
201.25 199.40N68° 27' 45"E 153.17'N69° 25' 50"E 50.00'N71° 40' 00"E 20.00'S 1 8 ° 2 0 ' 0 0 "E 1 1 5 .0 0 'N5° 59' 40"W 75.00'S79° 30' 05"W 150.70'S84° 00' 20"W 50.00'199.98
2 0 1 .2 1
201.26
201.59201.27201.56
201.97201.62
201.45
2 0 0 .6 0
1 99.71
1 9 9 .7 2
1 9 9 .7 7
1 9 9 .8 0
201.752 0 0
RIDGE EL 220.64'
FG 197.9
FS 203.0
FS 202.0
FS 201.0
FS 199.5
TW 201.25
FS 203.0
FS 202.15
FS 201.5 FS 201.15
FS 199.0
FS 199.5
FS 201.5
FS 201.1
FS 200.4
FS 202.0 FS 201.79
FS 201.15
TW 200.00
FG 200.5
TW 200.00
TW 198.96
TW 200.25
BW 198.0
TW 199.5
BW (198.9)TW 199.5
BW (198.9)FIRE PIT 201.0
TW 200.75 TW 200.75
TW 198.5
BW (197.9)TW 198.0
BW (197.6)
FG 200.5
FG 199.5
FS 202.00
FS 200.0
FS 201.00
FS 200.0
FS 198.0 TW 197.96
2 0 1
1981971961951941
9
1
201
2 0 2
2 0 0
1 9 9
198
201
199
193192200
1 9 8
TW 199.0
BW (197.7)
TW 198.5
BW (198.15)
190
195
2
0
0
2001851901952002001952
0
0
195
190
190
185
195
1 8 0
1 8 5
1 9 0
1 9 5
200180
185
1 9 0
1 9 5
2 0 0
180
180
2 0 0
N
20'-0"10'-0"2 0 '-0 "
25'-0"21'-0"50'-0" REAR YARD SETBACK50'-0" FRONT YARD SETBACK20'-101/8"
20'-51/8"
10'-0"10'-0"25'-0"10'-21/2"11'-4"3 1 '-0 "
2 4 '-8 "13'-0"34'-8"
1 6 '-0 "
3 0 '-0 "
2'-31/2"
4'-43/8"
2 02 .25 ' G A R FF1 99 .75 ' FG /EG
201.00' FG
2 01.00 ' FG
(N)54"H 3-RAIL FENCE AT GRADE,
SEE SHEET L-6 FOR DETAILS
LINE OF EXISTING DRIVEWAY
LINE OF EXISTING DRIVEWAY
(N)42"H TRASH YARD WOOD
FENCE, SEE SHEET L-6 FOR
DETAILS
(N)54"H 3-RAIL FENCE AT GRADE,
SEE SHEET L-6 FOR DETAILS
EXIST ING RE S IDE NC E
PL
PLPLPLPL
PL
PL
PLPLP ROP OS E D
G A R A G E
525.00 SQ. FT.
L =6 8 .3 7 ', R =5 0 0 .0 0 '
Δ =7° 5 0 ' 0 4 "
AR E A O F
G A R A G E
CONV E RSION
T O HABI T ABLE
S P AC E
(N) BREEZEWAY
RIDGE HT 216.55'
(N) SERVICE
YARD
REMOVE EXISTING
DRIVEWWAY & REPLACE
WITH PERMEABLE PAVERS
REMOVE EXISTING
DRIVEWWAY & REPLACE
WITH PERMEABLE PAVERS
(N) LAWN
(N) LAWN
(N) LAWN
(N) LAWN
(N) VEGETABLE GARDEN
NEW CONCRETE PATIO w/ TRELLIS
BBQ
STEPPING STONE w/ PEBBLE
STEPPING STONE w/ PEBBLE
PEBBLE WALK
EXISTING BRICK PATIO TO REMAIN
(N) DG PATIO
(N) FIRE PIT
CALCULATION OF LOT COVERAGE
AREA AND STRUCTURES EXISTING PROPOSED TOTAL
NET LOT AREA 24,411.72 sq. ft.24,411.72 sq. ft.
RESIDENCE 2,568.00 sq. ft.439.00 sq. ft.3,007.00 sq. ft.
GARAGE 439.00 sq. ft.86.00 sq. ft.525.00 sq. ft.
SWIMMING POOL/SPA 0.00 sq. ft.sq. ft.0.00 sq. ft.
POOL EQUIPMENT 0.00 sq. ft.sq. ft.0.00 sq. ft.
GUEST HOUSE 0.00 sq. ft.sq. ft.0.00 sq. ft.
CABANA 0.00 sq. ft.sq. ft.0.00 sq. ft.
STABLE 0.00 sq. ft.sq. ft.0.00 sq. ft.
RECREATION COURT 0.00 sq. ft.sq. ft.0.00 sq. ft.
ATTACHED COVERED PORCHES 0.00 sq. ft.sq. ft.0.00 sq. ft.
ENTRYWAY/PORTE COCHERE,
BREEZEWAYS
58.00 sq. ft.101.70 sq. ft.159.70 sq. ft.
ATTACHED TRELLISES 382.50 sq. ft.-382.50 sq. ft.0.00 sq. ft.
*DETACHED STRUCTURES:
SHEDS, TRELLISES, GAZEBOS,0.00 sq. ft.327.27 sq. ft.327.27 sq. ft.
BARBEQUE, OUTDOOR KITCHEN 0.00 sq. ft.41.57 sq. ft.41.57 sq. ft.
ROOFED PLAY EQUIP.-over 15ft.0.00 sq. ft.0.00 sq. ft.0.00 sq. ft.
high and over 120 sq. ft. in area,
WATER FEATURES, ETC.0.00 sq. ft.46.61 sq. ft.46.61 sq. ft.
SERVICE YARD 125.00 sq. ft.-29.00 sq. ft.96.00 sq. ft.
OTHER:0.00 sq. ft.0.00 sq. ft.0.00 sq. ft.
BASEMENT AREA 0.00 sq. ft.0.00 sq. ft.0.00 sq. ft.
DEPTH OF BASEMENT 0.00 0.00 0.00
TOTAL STRUCTURES 3,572.50 sq. ft.630.65 sq. ft.4,203.15 sq. ft.
% STRUCTURAL COVERAGE 14.63%2.58%17.22%
TOTAL STRUCTURES
EXCLUDING UP TO 5 & UP TO
800 sq. ft. detached structures
that are not higher than 12 ft.3,572.50 sq. ft.215.20 sq. ft.3,787.70 sq. ft.
% STRUCTURAL COVERAGE 14.63%0.88%15.52%
2 FLYING MANE RD, ROLLING HILLS
CALCULATION OF LOT COVERAGE
AREA AND STRUCTURES EXISTING PROPOSED TOTAL
PRIMARY DRIVEWAY(S)1,634.56 sq. ft.-181.06 sq. ft.1,453.50 sq. ft.
PAVED WALKS, PATIO AREAS,
COURTYARDS 2,888.95 sq. ft.-1,511.15 sq. ft.1,377.80 sq. ft.
POOL DECKING 0.00 sq. ft.0.00 sq. ft.0.00 sq. ft.
OTHER PAVED DRIVEWAYS,
ROAD EASEMENTS, PARKING
PADS
1,649.95 sq. ft.148.45 sq. ft.1,798.40 sq. ft.
TOTAL FLATWORK 6,173.46 sq. ft.-1,543.76 sq. ft.4,629.70 sq. ft.
% TOTAL FLATWORK COVERAGE 25.29%-6.32%18.97%
TOTAL STRUCTURAL &
FLATWORK COVERAGE 9,745.96 sq. ft.-913.11 sq. ft.8,832.85 sq. ft.
% TOTAL COVERAGE 39.92%-3.74%36.18%
TOTAL STRUCTURAL &
FLATWORK COVERAGE 9,745.96 sq. ft.-1,328.56 sq. ft.8,417.40 sq. ft.
Excl. the allowance of up to 5-800
sq. ft. structures from previous
page.
% TOTAL COVERAGE 39.92%-5.44%34.48%
TOTAL DISTURBED AREA 9,745.45 sq. ft.0.00 sq. ft.9,745.45 sq. ft.
% DISTURBED AREA 39.92%0.00%39.92%
GRADING QUANTITY 50.00 50.00 cu. yds.
(include future stable, corral and
access way; basement and all
other areas to be graded)
2 FLYING MANE RD, ROLLING HILLS
CALCULATION OF BUILDING PAD COVERAGE
BUILDABLE PAD AREA AND
STRUCTURES
EXISTING PROPOSED TOTAL
BUILDING PAD 7,182.00 sq. ft.0.00 sq. ft.7,182.00 sq. ft.
RESIDENCE 2,568.00 sq. ft.439.00 sq. ft.3,007.00 sq. ft.
GARAGE 439.00 sq. ft.86.00 sq. ft.525.00 sq. ft.
SWIMMING POOL/SPA 0.00 sq. ft.0.00 sq. ft.0.00 sq. ft.
POOL EQUIPMENT 0.00 sq. ft.0.00 sq. ft.0.00 sq. ft.
CABANA/REC. RM 0.00 sq. ft.0.00 sq. ft.0.00 sq. ft.
GUEST ROOM 0.00 sq. ft.0.00 sq. ft.0.00 sq. ft.
STABLE 0.00 sq. ft.0.00 sq. ft.0.00 sq. ft.
SPORTS COURT 0.00 sq. ft.0.00 sq. ft.0.00 sq. ft.
SERVICE YARD 125.00 sq. ft.-29.00 sq. ft.96.00 sq. ft.
ATTACHED COVERED PORCHES
PRIMARY RESIDENCE 58.00 sq. ft.0.00 sq. ft.58.00 sq. ft.
ACCESSORY STRUCTURES 0.00 sq. ft.0.00 sq. ft.0.00
AREA OF ATTACHED COVERED
PORCHES THAT EXCEED 10% OF
THE SIZE OF RESIDENCE/ACCS.
STRUCTURE
0.00 sq. ft.0.00 sq. ft.0.00 sq. ft.
ENTRYWAY/PORTE COCHERE/
BREEZWAY 0.00 sq. ft.101.70 sq. ft.101.70 sq. ft.
ATTACHED TRELLISES 382.50 sq. ft.-382.50 sq. ft.0.00 sq. ft.
ALL DETACHED STRUCTURES
(FROM PREVIOUS PAGES)0.00 sq. ft.368.84 sq. ft.368.84 sq. ft.
ALL DETACHED STRUCTURES
(FROM PREVIOUS PAGES AFTER
EXCLUDING ALLOWED DEDUCTIONS)
0.00 sq. ft.0.00 sq. ft.0.00 sq. ft.
OTHER 0.00 sq. ft.0.00 sq. ft.0.00 sq. ft.
TOTAL STRUCTURES ON PAD NO.1 3,572.50 sq. ft.584.04 sq. ft.4,156.54 sq. ft.
% BUILDING PAD COVERAGE 49.74%8.13%57.87%
TOTAL STRUCTURES ON PAD
NO.1 (EXCLUDING ATTACHED
TRELLISES, EXCLUDING ALLOWED
DEDUCTIONS, AND INCLUDING THE
AREA OF COVERED PORCHES THAT
EXCEED 10% OF THE SIZE OF THE
RESIDENCE/ACCESSORY STRUCTURES)3,190.00 sq. ft.215.20 sq. ft.3,405.20 sq. ft.
% BUILDING PAD COVERAGE 44.42%3.00%47.41%
2 FLYING MANE RD, ROLLING HILLS
SHEET INDEX
SITE ITEMS & PLAN
BUILDING PLANS
EXTERIOR ELEVATIONS
LANDSCAPE PLANS
MWELO PLANS
A2.01
A2.02
A2.03
A3.01
A3.02
A3.03
A4.01
A4.02
A4.03
A4.04
L-1.0
L-1.1
L-2
L-3
L-4
L-5
L-6
LD-1
L-0
LP-1
LP-2
LP-3
LP-4
LP-5
LI-1
LI-2
LI-3
LI-4
LI-5
SITE PLAN
EXISTING LOT COVERAGE PLAN
SITE PLAN - FIRE DEPT
EXISTING FLOOR PLAN
DEMOLITION FLOOR PLAN
PROPOSED FLOOR PLAN
BUILDING ELEVATIONS
BUILDING ELEVATIONS
BUILDING ELEVATIONS
RENDERINGS
PROPOSED LOT COVERAGE PLAN
PROPOSED LOT COVERAGE PLAN
SITE PLAN
MATERIAL PLAN
SECTION
SECTION
FENCE
TRELLIS DETAILS
COVER SHEET
PLANTING PLAN
PLANTING PLAN
PLANTING PLAN
PLANTING DETAIL
SOIL MANAGEMENT REPORT
HYDROZONE PLAN
IRRIGATION PLAN
WATER EFFICIENT LANDSCAPE WORKSHEET
IRRIGATION DETAILS
IRRIGATION DETAILS
SCALE: 1" = 10'
SITE PLAN
SEE SHEET L-2 FOR ADDITIONAL SITE PLAN INFORMATION.
189
MATT SCHNEIDER
ARCHITECT
2110 ARTESIA BLVD. STE #B430
REDONDO BEACH, CA 90278
310-245-2044
MATT@MATTSCHNEIDERARCHITECT.COM
LICENSE D ARCHIT
E
CTST
AT
E OF C A L IF O RNIAMATTHEW P.
SCHNEIDER
No. C-31660
RENEWAL DATE
07-31-23
Drawn by Date
Job Title
Drawing Status
Drawing Number
Drawing Title
Project Number
DESIGN DEV
A2.02
8/9/22Plotted On:
MSA 08/09/22
Revisions
EXISTING LOT COVERAGE PLAN
2 FLYING MANE RD
ROLLING HILLS, CA 90274
SATO RESIDENCE
2021-246
RevID ChID Change Name Date
/Users/mattschneiderimac/Documents/Arch Office/2021246 Sato/Project PLNs/Sato Residence R4.plnBRICK
BRICK
BRICK
PORCH
BRICK
CONC
AC
UNIT
C O N C
BRICK
BRICK
TRELLIS
LATTICE ENCLOSURE
CONC
202.57 TW
201.18 G N D
WOOD FENCEDIRT
DIRT
DIRT
DIRT
DIRT
BRICK PLANTER
DIRT
CS
C O N C
A S P H B E R M
A S P H B E R M
A S P H B E R M
A S P H B E R M
ASPH BERM
MAIL BOXES
PP
C O N C
CONC
CONCWALKGRAVELPATHGRAVEL PATH G R AV E L
PATH
GRAVELPATHASPH BERMASPH BE R M
A S P H B E R M
ASPH BERM
ASPH BERMWATERMETERS
BRICK PLANTER
PLANTER
STOOP
STEP
CONC STOOPCONC
BRICK PLANTER
PLANTER
LAMP
LAMP
LAMP
F L Y I N G M A N E R O A D
40'20'20'C R E S T R O A D E A ST100'50'DIRT CATCH BASI
NW/
MH6" PALM
12" TREE50'RHCA EASEMENT50'RHCA EASEMENT10'
RHCA
EASE
10'
RHCA
EASE
1 0 '
R H C A
E A S E
1 0 '
R H C A
E A S E
20'RHCA EASEMENT20'RHCA EASEMENTC O N C
A S P H
ASPH
EXISTING
HOUSE
EXISTING
HOUSE
EXISTING
HOUSE
EM
BRICK
WROUGHT IRON FENCE
WROUGHT IR O N FENCE
PLANTER
AREA C789.95 sq ft
AREA F862.11 sq ft
TRELLIS - AREA H424 sq ft
SERVICE YARD124.92 sq ft
N
20'-0"10'-0"2 0 '-0 "50'-0" REAR YARD SETBACK50'-0" FRONT YARD SETBACKNET LOT AREA24,411.72 sq ft
AREA G150 sq ft
AREA E425.2 sq ft
AREA D238.2 sq ft
AREA A - DRIVEWAY1,634.56 sq ft
AREA B - DRIVEWAY1,649.56 sq ft
BUILDABLE PAD AREA7,182.08 sq ft
EXIST ING RE S IDE NC E EX IST ING
G A R A G E
PL
PLPLPLPL
PL
PL
PLPLNET LOT AREA
LEGEND
BUILDABLE PAD AREA
EXISTING LOT COVERAGE AREAS
AREA SQ. FT.
PRIMARY DRIVEWAY - AREA A 1,634.50
SECONDARY DRIVEWAY - AREA B 1,649.50
FRONT BRICK AREA - AREA C 789.95
FRONT CONC WALK - AREA D 238.00
REAR CONC WALK - AREA E 425.00
REAR BRICK AREA - AREA F 862.00
LEFT SIDE CONC WALK - AREA G 150.00
TRELLIS - AREA H 424.00
TOTAL 6,172.95
EXISTING PAVED WALKS, PATIO AREAS, COURTYARDS
AREA SQ. FT.
FRONT BRICK AREA - AREA C 789.95
FRONT CONC WALK - AREA D 238.00
REAR CONC WALK - AREA E 425.00
REAR BRICK AREA - AREA F 862.00
LEFT SIDE CONC WALK - AREA G 150.00
TRELLIS - AREA H 424.00
TOTAL 2,888.95
PROPOSED PAVED WALKS, PATIO AREAS, COURTYARDS
AREA SQ. FT.
FRONT BRICK AREA - AREA C 789.95
FRONT CONC WALK - AREA D 238.00
REAR CONC WALK - AREA E 604.43
REAR BRICK AREA - AREA F 1,254.16
LEFT SIDE CONC WALK - AREA G 150.00
TOTAL 3,036.54
PROPOSED PRIMARY DRIVEWAY
AREA SQ. FT.
PRIMARY DRIVEWAY - AREA A (EXISTING)1,634.50
PRIMARY DRIVEWAY - AREA A (PROPOSED)1,401.00
TOTAL -233.50
PROPOSED PAVED WALKS, PATIO AREAS, COURTYARDS-1
AREA SQ. FT.
EXISTING PAVED WALKS, PATIO AREAS,
COURTYARDS
2,888.95
PROPOSED PAVED WALKS, PATIO AREAS,
COURTYARDS
3,036.54
TOTAL 147.59
GRADING
AREA CU FT
FILL 0.00
FILL 0.00
TOTAL 0.00
TOTAL CU YDS 0.00
PROPOSED LOT COVERAGE AREAS
AREA SQ. FT.
PRIMARY DRIVEWAY - AREA A 1,401.00
SECONDARY DRIVEWAY - AREA B 1,649.50
FRONT BRICK AREA - AREA C 789.95
FRONT CONC WALK - AREA D 238.00
REAR CONC WALK - AREA E 604.43
REAR BRICK AREA - AREA F 1,254.16
LEFT SIDE CONC WALK - AREA G 150.00
TOTAL 6,087.04
CALCULATION OF LOT COVERAGE
AREA AND STRUCTURES EXISTING PROPOSED TOTAL
NET LOT AREA 24,411.72 sq. ft.24,411.72 sq. ft.
RESIDENCE 2,568.00 sq. ft.439.00 sq. ft.3,007.00 sq. ft.
GARAGE 439.00 sq. ft.86.00 sq. ft.525.00 sq. ft.
SWIMMING POOL/SPA 0.00 sq. ft.sq. ft.0.00 sq. ft.
POOL EQUIPMENT 0.00 sq. ft.sq. ft.0.00 sq. ft.
GUEST HOUSE 0.00 sq. ft.sq. ft.0.00 sq. ft.
CABANA 0.00 sq. ft.sq. ft.0.00 sq. ft.
STABLE 0.00 sq. ft.sq. ft.0.00 sq. ft.
RECREATION COURT 0.00 sq. ft.sq. ft.0.00 sq. ft.
ATTACHED COVERED PORCHES 0.00 sq. ft.sq. ft.0.00 sq. ft.
ENTRYWAY/PORTE COCHERE,
BREEZEWAYS
58.00 sq. ft.101.70 sq. ft.159.70 sq. ft.
ATTACHED TRELLISES 382.50 sq. ft.-382.50 sq. ft.0.00 sq. ft.
*DETACHED STRUCTURES:
SHEDS, TRELLISES, GAZEBOS,0.00 sq. ft.327.27 sq. ft.327.27 sq. ft.
BARBEQUE, OUTDOOR KITCHEN 0.00 sq. ft.41.57 sq. ft.41.57 sq. ft.
ROOFED PLAY EQUIP.-over 15ft.0.00 sq. ft.0.00 sq. ft.0.00 sq. ft.
high and over 120 sq. ft. in area,
WATER FEATURES, ETC.0.00 sq. ft.46.61 sq. ft.46.61 sq. ft.
SERVICE YARD 125.00 sq. ft.-29.00 sq. ft.96.00 sq. ft.
OTHER:0.00 sq. ft.0.00 sq. ft.0.00 sq. ft.
BASEMENT AREA 0.00 sq. ft.0.00 sq. ft.0.00 sq. ft.
DEPTH OF BASEMENT 0.00 0.00 0.00
TOTAL STRUCTURES 3,572.50 sq. ft.630.65 sq. ft.4,203.15 sq. ft.
% STRUCTURAL COVERAGE 14.63%2.58%17.22%
TOTAL STRUCTURES
EXCLUDING UP TO 5 & UP TO
800 sq. ft. detached structures
that are not higher than 12 ft.3,572.50 sq. ft.215.20 sq. ft.3,787.70 sq. ft.
% STRUCTURAL COVERAGE 14.63%0.88%15.52%
2 FLYING MANE RD, ROLLING HILLS
CALCULATION OF LOT COVERAGE
AREA AND STRUCTURES EXISTING PROPOSED TOTAL
PRIMARY DRIVEWAY(S)1,634.56 sq. ft.-181.06 sq. ft.1,453.50 sq. ft.
PAVED WALKS, PATIO AREAS,
COURTYARDS 2,888.95 sq. ft.-1,511.15 sq. ft.1,377.80 sq. ft.
POOL DECKING 0.00 sq. ft.0.00 sq. ft.0.00 sq. ft.
OTHER PAVED DRIVEWAYS,
ROAD EASEMENTS, PARKING
PADS
1,649.95 sq. ft.148.45 sq. ft.1,798.40 sq. ft.
TOTAL FLATWORK 6,173.46 sq. ft.-1,543.76 sq. ft.4,629.70 sq. ft.
% TOTAL FLATWORK COVERAGE 25.29%-6.32%18.97%
TOTAL STRUCTURAL &
FLATWORK COVERAGE 9,745.96 sq. ft.-913.11 sq. ft.8,832.85 sq. ft.
% TOTAL COVERAGE 39.92%-3.74%36.18%
TOTAL STRUCTURAL &
FLATWORK COVERAGE 9,745.96 sq. ft.-1,328.56 sq. ft.8,417.40 sq. ft.
Excl. the allowance of up to 5-800
sq. ft. structures from previous
page.
% TOTAL COVERAGE 39.92%-5.44%34.48%
TOTAL DISTURBED AREA 9,745.45 sq. ft.0.00 sq. ft.9,745.45 sq. ft.
% DISTURBED AREA 39.92%0.00%39.92%
GRADING QUANTITY 50.00 50.00 cu. yds.
(include future stable, corral and
access way; basement and all
other areas to be graded)
2 FLYING MANE RD, ROLLING HILLS
CALCULATION OF BUILDING PAD COVERAGE
BUILDABLE PAD AREA AND
STRUCTURES
EXISTING PROPOSED TOTAL
BUILDING PAD 7,182.00 sq. ft.0.00 sq. ft.7,182.00 sq. ft.
RESIDENCE 2,568.00 sq. ft.439.00 sq. ft.3,007.00 sq. ft.
GARAGE 439.00 sq. ft.86.00 sq. ft.525.00 sq. ft.
SWIMMING POOL/SPA 0.00 sq. ft.0.00 sq. ft.0.00 sq. ft.
POOL EQUIPMENT 0.00 sq. ft.0.00 sq. ft.0.00 sq. ft.
CABANA/REC. RM 0.00 sq. ft.0.00 sq. ft.0.00 sq. ft.
GUEST ROOM 0.00 sq. ft.0.00 sq. ft.0.00 sq. ft.
STABLE 0.00 sq. ft.0.00 sq. ft.0.00 sq. ft.
SPORTS COURT 0.00 sq. ft.0.00 sq. ft.0.00 sq. ft.
SERVICE YARD 125.00 sq. ft.-29.00 sq. ft.96.00 sq. ft.
ATTACHED COVERED PORCHES
PRIMARY RESIDENCE 58.00 sq. ft.0.00 sq. ft.58.00 sq. ft.
ACCESSORY STRUCTURES 0.00 sq. ft.0.00 sq. ft.0.00
AREA OF ATTACHED COVERED
PORCHES THAT EXCEED 10% OF
THE SIZE OF RESIDENCE/ACCS.
STRUCTURE
0.00 sq. ft.0.00 sq. ft.0.00 sq. ft.
ENTRYWAY/PORTE COCHERE/
BREEZWAY 0.00 sq. ft.101.70 sq. ft.101.70 sq. ft.
ATTACHED TRELLISES 382.50 sq. ft.-382.50 sq. ft.0.00 sq. ft.
ALL DETACHED STRUCTURES
(FROM PREVIOUS PAGES)0.00 sq. ft.368.84 sq. ft.368.84 sq. ft.
ALL DETACHED STRUCTURES
(FROM PREVIOUS PAGES AFTER
EXCLUDING ALLOWED DEDUCTIONS)
0.00 sq. ft.0.00 sq. ft.0.00 sq. ft.
OTHER 0.00 sq. ft.0.00 sq. ft.0.00 sq. ft.
TOTAL STRUCTURES ON PAD NO.1 3,572.50 sq. ft.584.04 sq. ft.4,156.54 sq. ft.
% BUILDING PAD COVERAGE 49.74%8.13%57.87%
TOTAL STRUCTURES ON PAD
NO.1 (EXCLUDING ATTACHED
TRELLISES, EXCLUDING ALLOWED
DEDUCTIONS, AND INCLUDING THE
AREA OF COVERED PORCHES THAT
EXCEED 10% OF THE SIZE OF THE
RESIDENCE/ACCESSORY STRUCTURES)3,190.00 sq. ft.215.20 sq. ft.3,405.20 sq. ft.
% BUILDING PAD COVERAGE 44.42%3.00%47.41%
2 FLYING MANE RD, ROLLING HILLS
SCALE: 1" = 10'
EXISTING LOT COVERAGE PLAN
190
MATT SCHNEIDER
ARCHITECT
2110 ARTESIA BLVD. STE #B430
REDONDO BEACH, CA 90278
310-245-2044
MATT@MATTSCHNEIDERARCHITECT.COM
LICENSE D ARCHIT
E
CTST
AT
E OF C A L IF O RNIAMATTHEW P.
SCHNEIDER
No. C-31660
RENEWAL DATE
07-31-23
Drawn by Date
Job Title
Drawing Status
Drawing Number
Drawing Title
Project Number
DESIGN DEV
A3.01
8/9/22Plotted On:
MSA 08/09/22
Revisions
EXISTING FLOOR PLAN
2 FLYING MANE RD
ROLLING HILLS, CA 90274
SATO RESIDENCE
2021-246
RevID ChID Change Name Date
/Users/mattschneiderimac/Documents/Arch Office/2021246 Sato/Project PLNs/Sato Residence R4.plnN
101'-3"
26'-0"7'-6"29'-9"38'-0"
26'-0"
80'-41/4"
7'-6"8'-9"5'-31/2"2'-33/4"13'-43/4"17'-11/4"
20'-103/4"6'-6"16'-0"4'-9"5'-6"5'-0"5'-6"9'-21/2"36'-51/2"101'-3"9'-3"20'-0"9'-3"38'-6"11'-9"7'-3"10'-9"15'-101/2"22'-11/2"
KITCHEN
BEDROOMDEN
LIVING ROOM
ENTRY
BATH
GARAGE
MASTER BEDROOM
BEDROOM
HALL
MASTER BATH
FIREPLACE
REFER
DW (E)
WH
DBL
OVEN
SHOWER
CLOSET
CLOSET
LAUNDRY/
UTILITY
WASHER
DRYER
CLOSET
PWDR
DINING ROOM
FIREPLACE
SCALE: 1/4" = 1'-0"
EXISTING MAIN FLOOR PLAN
191
MATT SCHNEIDER
ARCHITECT
2110 ARTESIA BLVD. STE #B430
REDONDO BEACH, CA 90278
310-245-2044
MATT@MATTSCHNEIDERARCHITECT.COM
LICENSE D ARCHIT
E
CTST
AT
E OF C A L IF O RNIAMATTHEW P.
SCHNEIDER
No. C-31660
RENEWAL DATE
07-31-23
Drawn by Date
Job Title
Drawing Status
Drawing Number
Drawing Title
Project Number
DESIGN DEV
A3.02
8/9/22Plotted On:
MSA 08/09/22
Revisions
DEMOLITION FLOOR PLAN
2 FLYING MANE RD
ROLLING HILLS, CA 90274
SATO RESIDENCE
2021-246
RevID ChID Change Name Date
/Users/mattschneiderimac/Documents/Arch Office/2021246 Sato/Project PLNs/Sato Residence R4.plnN
EXTERIOR WALL TO BE REMOVED
EXISTING FIREPLACE TO REMAIN
FIREPLACE TO BE DEMOLISHED
EXTERIOR WALL TO BE REMOVED
EXTERIOR WALL
TO BE
REMOVED
EXTERIOR WALL TO BE REMOVED
EXTERIOR WALL
TO BE
REMOVED
INTERIOR WALL TO BE REMOVED
INTERIOR WALL TO BE REMOVED
EXTERIOR WALL
TO BE
REMOVED
INTERIOR WALL TO BE REMOVED
INTERIOR WALLS TO BE REMOVED
INTERIOR WALLS TO BE REMOVED
INTERIOR WALLS TO BE REMOVED
EXTERIOR WALL TO REMAIN
EXTERIOR WALL TO REMAIN
EXTERIOR WALL TO REMAIN
EXTERIOR WALL TO REMAIN
EXTERIOR WALL TO REMAIN
EXTERIOR WALL TO REMAIN
EXTERIOR WALL TO REMAIN
EXTERIOR WALL TO REMAIN
EXTERIOR WALL TO REMAIN
EXTERIOR
WALL TO
REMAIN
EXISTING ROOF STRUCTURE
TO BE DEMOLISHED
KITCHEN
BEDROOM
DEMO KITCHEN CABINETS &
APPLIANCES. CAP OF PLUMBING
AND ELECTRICAL AS NECESSARY.
DEMO BATH - CAP OFF
PLUMBING AND
ELECTRICAL AS
NECESSARY.
DOOR TO BE REMOVED
DEN
LIVING ROOM
ENTRY
BATH
GARAGE
MASTER BEDROOM
BEDROOM
HALL
MASTER BATH
FIREPLACE
REFER
DW (E)
WH
DBL
OVEN
SHOWER
CLOSET
CLOSET
LAUNDRY/
UTILITY
WASHER
DRYER
CLOSET
PWDR
DINING ROOM
DEMO BATH - CAP OFF
PLUMBING AND
ELECTRICAL AS
NECESSARY.
NEW SLIDING GLASS DR LOCATION
DEMO BATH - CAP OFF
PLUMBING AND
ELECTRICAL AS
NECESSARY.
REMOVE WINDOW
& TO BE REPLACE w/
NEW UNIT
REMOVE WINDOW
& TO BE REPLACE w/
NEW UNIT
REMOVE WINDOW
& TO BE REPLACE w/
NEW UNIT
REMOVE WINDOW
& INFILL
REMOVE WINDOWS
& TO BE REPLACE w/
NEW UNIT
REMOVE WINDOWS
& TO BE REPLACE w/
NEW UNIT
DOOR TO BE REMOVED
/ NEW WINDOW
LOCATION
REMOVE WINDOWS
& TO BE REPLACE w/
NEW UNIT
REMOVE SL GL DR &
TO BE REPLACE w/
NEW WINDOWS
FIREPLACE
DEMOLITION PLAN LEGEND
EXISTING WALL TO REMAIN
WALL TO BE DEMOLISHED
DEMOLITION NOTES:
1. PROVIDE ASBESTOS REPORT AND ABATEMENT IF REQUIRED PRIOR
TO START OF DEMOLITION.
2. NOTIFY AQMD AND ANY OTHER REQUIRED AGENCY PRIOR TO
START OF DEMOLITION.
3. SHUT OFF ALL UTILITIES AND REMOVE ALL METERS AS NECESSARY.
4. COMPLY WITH STATE & CITY CONSTRUCTION AND DEMOLITION
DEBRIS RECYCLING AND REUSE PROGRAM.
5. PROVIDE TEMPORARY SHORING AS NEEDED.
ROOF STRUCTURE TO BE DEMOLISHED
DEMOLITION CALC
EXISTING EXTERIOR WALLS 339.5 LF
EXISTING INTERIOR WALLS 285 LF
TOTAL 624.5 LF
DEMO EXTERIOR WALLS 113 LF
DEMO INTERIOR WALLS 153 LF
TOTAL 266 LF
PERCENTAGE OF EXT WALL REMOVED 33.28%
PERCENTAGE OF INT WALL REMOVED 53.68%
PERCENTAGE OF TOTAL WALL REMOVED 42.59%
1
SCALE: 1/4" = 1'-0"
DEMOLITION FLOOR PLAN
192
MATT SCHNEIDER
ARCHITECT
2110 ARTESIA BLVD. STE #B430
REDONDO BEACH, CA 90278
310-245-2044
MATT@MATTSCHNEIDERARCHITECT.COM
LICENSE D ARCHIT
E
CTST
AT
E OF C A L IF O RNIAMATTHEW P.
SCHNEIDER
No. C-31660
RENEWAL DATE
07-31-23
Drawn by Date
Job Title
Drawing Status
Drawing Number
Drawing Title
Project Number
DESIGN DEV
A3.03
8/9/22Plotted On:
MSA 08/09/22
Revisions
PROPOSED FLOOR PLAN
2 FLYING MANE RD
ROLLING HILLS, CA 90274
SATO RESIDENCE
2021-246
RevID ChID Change Name Date
/Users/mattschneiderimac/Documents/Arch Office/2021246 Sato/Project PLNs/Sato Residence R4.plnPANTRYMICRO.D/W
WF
T/R
W044'-0"
4'-0"
W12
4'-0"2'-6"D05
6'-8"8'-0"W094'-0"8'-0"W104'-0"8'-0"W114'-0"
4'-0"W154'-0"
5'-0"
W14
4'-0"8'-0"W13
4'-0"2'-6"xx6'-8"
2'-6"
D03
6'-8"12'-0"D04
6'-8"2'-8"xx 6'-8"2'-6"xx 7'-6"5'-0"xx 6'-8"2'-8"xx6'-8"
3'-0"
xx 6'-8"8'-0"xx6'-8"
2'-8"
xx 6'-8"2'-6"xx6'-8"
2'-6"
xx
6'-8"8'-0"xx6'-8"
2'-6"
D06 8'-0"16'-0"W194'-0"
6'-0"D076'-8"
3'-0"
W055'-0"4'-0"W063'-6"2'-6"W075'-0"4'-0"xx 6'-8"2'-8"xx8'-0"
5'-0"xx6'-8"
2'-4"xx6'-8"
2'-6"
xx
6'-8"2'-6"xx
6'-8"2'-6"D026'-8"
6'-0"
W16
5'-0"3'-0"W17
5'-0"3'-0"W185'-0"
2'-6"
W015'-0"5'-0"W026'-0"6'-6"W035'-0"5'-0"xx7'-6"
8'-0"
D01 8'-0"3'-0"xx 6'-8"2'-6"N
101'-3"
26'-0"23'-101/4"30'-6"20'-103/4"
13'-43/4"17'-11/4"9'-3"20'-0"9'-3"38'-6"101'-3"
26'-0"7'-6"29'-9"38'-0"36'-51/2"6'-6"5'-6"5'-0"5'-6"13'-111/2"15'-101/2"13'-8"8'-51/2"16'-31/2"3'-81/2"6'-23/4"10'-101/2"
16'-3"7'-71/4"
11'-9"5'-81/2"12'-31/2"
25'-0"21'-0"3'-4"4'-4"3'-101/2"
10'-0"10'-0"4'-5"4'-9"12'-0"4'-6"GARAGE
KITCHEN
MASTER BEDROOM
MASTER
BATH
MASTER
CLOSET
LAUNDRY
ROOM
BEDROOM
BEDROOM
BATH
BEDROOMOFFICE
DINING ROOM
BATH
11'-6"x12'-6"
13'x19'-3"
7'-9"x19'-3"
12'-8"x13'-4"
LINEN
GREAT ROOM
ENTRY HALL
LINEN
REFER
W/D
BENCH12'-0"x12'-0"
BATH
TALL
STORAGE &
BROOM
ISLAND
LINEN
WALL LEGEND
EXISTING WALL
NEW INTERIOR 2x4 STUD WALL @ 16" O.C.
NEW INTERIOR 2x6 STUD WALL @ 16" O.C.
NEW EXTERIOR 2x4 STUD WALL @ 16" O.C.
SCALE: 1/4" = 1'-0"
PROPOSED FLOOR PLAN
193
MATT SCHNEIDER
ARCHITECT
2110 ARTESIA BLVD. STE #B430
REDONDO BEACH, CA 90278
310-245-2044
MATT@MATTSCHNEIDERARCHITECT.COM
LICENSE D ARCHIT
E
CTST
AT
E OF C A L IF O RNIAMATTHEW P.
SCHNEIDER
No. C-31660
RENEWAL DATE
07-31-23
Drawn by Date
Job Title
Drawing Status
Drawing Number
Drawing Title
Project Number
DESIGN DEV
A4.01
8/9/22Plotted On:
MSA 08/09/22
Revisions
BUILDING ELEVATIONS
2 FLYING MANE RD
ROLLING HILLS, CA 90274
SATO RESIDENCE
2021-246
RevID ChID Change Name Date
/Users/mattschneiderimac/Documents/Arch Office/2021246 Sato/Project PLNs/Sato Residence R4.pln+203.11'
1 MAIN FLOOR
+203.11'
1 MAIN FLOOR
+211.28'
2 ROOF
+211.28'
2 ROOF
8'-2"8'-2"216.98'
215.86'
216.55'
220.64'2'-0"212.11'9'-0"CHIMNEYEXTENSION
W10W09
W07W06W05
W02
7.18
7.05
7.05
7.18
0.03
W03W01
7.05
7.05
7.18
EXISTING MAX. RIDGE HEIGHT
EXISTING RIDGE
HEIGHT
MAX. RIDGE HEIGHT
PROPOSED MAX. RIDGE HEIGHT
LIVING RM PL HT
+203.11'
1 MAIN FLOOR
+203.11'
1 MAIN FLOOR
+211.28'
2 ROOF
+211.28'
2 ROOF
8'-2"8'-2"W11
7.18
7.18
7.057.05
7.18
4
A4.02 2
A4.01
1
A4.01
3
A4.02
1
A4.03
2
A4.03
3
A4.03
4
A4.03
ID SHORT DESCRIPTION NOTES
0. GENERAL NOTES
0.01 LINE OF EXISTING GRADE
0.02 LINE OF FINISH GRADE
0.03 EXISTING CHIMNEY
0.08 CONCRETE LANDING ALL EXTERIOR DOORS SHALL HAVE A MIN. OF 36" LANDING IN THE
DIRECTION OF TRAVEL, ON EACH SIDE OF DOOR
7. THERMAL & MOISTURE PROTECT.
7.05 EXISTING CONCRETE ROOF TILE - CLASS A
ROOFING
MONIER SHAKE - SADDLE
7.18 BOARD & BATTEN - MINERAL-FIBER CEMENT
PANEL SIDING
JAMES HARDIE - HARDIE PANEL SIDING SMOOTH- ICC-ES REPORT
NO. ESR-1844 w/ HARDIETRIM BATTEN BOARDS SMOOTH.
9. FINISHES
9.01 EXTERIOR STUCCO APPLY BASE COATS IN ACCORDANCE WITH ASTM C 926. FINISH
COAT, SMOOTH FINISH COLOR COAT STUCCO, OWNER TO SELECT
COLOR.
BUILDING ELEVATION KEY NOTES
SCALE: 3/16" = 1'-0"1FRONT ELEVATION (WEST)
SCALE: 1/4" = 1'-0"2RIGHT SIDE ELEVATION (SOUTH)
SCALE: 1/16" = 1'-0"
ELEVATION KEY PLAN
194
MATT SCHNEIDER
ARCHITECT
2110 ARTESIA BLVD. STE #B430
REDONDO BEACH, CA 90278
310-245-2044
MATT@MATTSCHNEIDERARCHITECT.COM
LICENSE D ARCHIT
E
CTST
AT
E OF C A L IF O RNIAMATTHEW P.
SCHNEIDER
No. C-31660
RENEWAL DATE
07-31-23
Drawn by Date
Job Title
Drawing Status
Drawing Number
Drawing Title
Project Number
DESIGN DEV
A4.02
8/9/22Plotted On:
MSA 08/09/22
Revisions
BUILDING ELEVATIONS
2 FLYING MANE RD
ROLLING HILLS, CA 90274
SATO RESIDENCE
2021-246
RevID ChID Change Name Date
/Users/mattschneiderimac/Documents/Arch Office/2021246 Sato/Project PLNs/Sato Residence R4.pln+203.11'
1 MAIN FLOOR
+203.11'
1 MAIN FLOOR
+211.28'
2 ROOF
+211.28'
2 ROOF
8'-2"8'-2"216.98'
215.86'
216.55'
199.75'
202.25' GAR FF
2'-6"220.64'
7.187.18
0.08 0.080.08
D03
D04
W14
W13D05W12
0.03
7.05
7.05
7.18
EXISTING MAX RIDGE HEIGHT
EXISTING RIDGE
HEIGHT
MAX RIDGE HEIGHT
LOWEST ADJACENT GRADE
PROPOSED MAX. RIDGE HEIGHT
+203.11'
1 MAIN FLOOR
+203.11'
1 MAIN FLOOR
+211.28'
2 ROOF
+211.28'
2 ROOF
8'-2"8'-2"216.98'
220.64'2'-0"CHIMNEYEXTENSION
7.18
7.05
7.18
0.01
0.03
W18
512 EXISTING MAX. RIDGE HEIGHT
PROPOSED MAX. RIDGE HEIGHT
4
A4.02 2
A4.01
1
A4.01
3
A4.02
1
A4.03
2
A4.03
3
A4.03
4
A4.03
ID SHORT DESCRIPTION NOTES
0. GENERAL NOTES
0.01 LINE OF EXISTING GRADE
0.02 LINE OF FINISH GRADE
0.03 EXISTING CHIMNEY
0.08 CONCRETE LANDING ALL EXTERIOR DOORS SHALL HAVE A MIN. OF 36" LANDING IN THE
DIRECTION OF TRAVEL, ON EACH SIDE OF DOOR
7. THERMAL & MOISTURE PROTECT.
7.05 EXISTING CONCRETE ROOF TILE - CLASS A
ROOFING
MONIER SHAKE - SADDLE
7.18 BOARD & BATTEN - MINERAL-FIBER CEMENT
PANEL SIDING
JAMES HARDIE - HARDIE PANEL SIDING SMOOTH- ICC-ES REPORT
NO. ESR-1844 w/ HARDIETRIM BATTEN BOARDS SMOOTH.
9. FINISHES
9.01 EXTERIOR STUCCO APPLY BASE COATS IN ACCORDANCE WITH ASTM C 926. FINISH
COAT, SMOOTH FINISH COLOR COAT STUCCO, OWNER TO SELECT
COLOR.
BUILDING ELEVATION KEY NOTES
SCALE: 3/16" = 1'-0"3REAR ELEVATION (EAST)
SCALE: 1/4" = 1'-0"4LEFT SIDE ELEVATION (NORTH)
SCALE: 1/16" = 1'-0"
ELEVATION KEY PLAN
195
MATT SCHNEIDER
ARCHITECT
2110 ARTESIA BLVD. STE #B430
REDONDO BEACH, CA 90278
310-245-2044
MATT@MATTSCHNEIDERARCHITECT.COM
LICENSE D ARCHIT
E
CTST
AT
E OF C A L IF O RNIAMATTHEW P.
SCHNEIDER
No. C-31660
RENEWAL DATE
07-31-23
Drawn by Date
Job Title
Drawing Status
Drawing Number
Drawing Title
Project Number
DESIGN DEV
A4.03
8/9/22Plotted On:
MSA 08/09/22
Revisions
BUILDING ELEVATIONS
2 FLYING MANE RD
ROLLING HILLS, CA 90274
SATO RESIDENCE
2021-246
RevID ChID Change Name Date
/Users/mattschneiderimac/Documents/Arch Office/2021246 Sato/Project PLNs/Sato Residence R4.pln4
A4.02 2
A4.01
1
A4.01
3
A4.02
1
A4.03
2
A4.03
3
A4.03
4
A4.03
202.75' TOC
211.28'
202.25' GAR FF8'-63/8"216.55'16'-95/8"199.75'
D06
7.18
7.05
MAX. RIDGE HEIGHT
PL HT
LOWEST ADJACENT GRADE
211.28'
202.25' GAR FF202.75'TOC8'-63/8"199.75' FG2'-6"16'-95/8"216.55'
D07
7.18
0.01 0.02
0.08
7.05
512
LOWEST ADJACENT GRADE
MAX. RIDGE HEIGHT
PL HT
202.25' GAR FF
199.75' FG
211.28'8'-63/8"202.75'
216.55'16'-95/8"199.75'2'-6"0.01
7.18
9.01
7.05
LOWEST ADJACENT GRADE LOWEST ADJACENT GRADE
MAX. RIDGE HEIGHT
PL HT
211.28'
202.75' TOC8'-63/8"16'-95/8"216.55'
202.25' GAR FF
2'-6"199.75'
0.01 0.02
7.18W19
7.05
0.02
9.01
LOWEST ADJACENT GRADE
PL HT
ID SHORT DESCRIPTION NOTES
0. GENERAL NOTES
0.01 LINE OF EXISTING GRADE
0.02 LINE OF FINISH GRADE
0.08 CONCRETE LANDING ALL EXTERIOR DOORS SHALL HAVE A MIN. OF 36" LANDING IN THE
DIRECTION OF TRAVEL, ON EACH SIDE OF DOOR
7. THERMAL & MOISTURE PROTECT.
7.05 CONCRETE ROOF TILE - CLASS A ROOFING
RATED BY COOL ROOF RATING COUNCIL
CRRC PRODUCT ID# 0009-0942
BORAL DURALITE SAXONY 600 SHAKE, COLOR: BUCKSKIN. ICC
REPORT NO. ESR-XXXX INSTALL SHINGLES o/ 2-LAYER OF 30# FELT.
ALL ROOF RELATED METALS TO BE MIN. 26 GA. GI OR ZINC ALUME.
7.18 BOARD & BATTEN - MINERAL-FIBER CEMENT
PANEL SIDING
JAMES HARDIE - HARDIE PANEL SIDING SMOOTH- ICC-ES REPORT
NO. ESR-1844 w/ HARDIETRIM BATTEN BOARDS SMOOTH.
9. FINISHES
9.01 EXTERIOR STUCCO APPLY BASE COATS IN ACCORDANCE WITH ASTM C 926. FINISH
COAT, SMOOTH FINISH COLOR COAT STUCCO, OWNER TO SELECT
COLOR.
BUILDING ELEVATION KEY NOTES
SCALE: 1/16" = 1'-0"
ELEVATION KEY PLAN
SCALE: 1/4" = 1'-0"1FRONT ELEVATION (WEST)
SCALE: 1/4" = 1'-0"2LEFT SIDE ELEVATION (NORTH)
SCALE: 1/4" = 1'-0"3REAR ELEVATION (EAST)
SCALE: 1/4" = 1'-0"4RIGHT SIDE ELEVATION (SOUTH)
196
MATT SCHNEIDER
ARCHITECT
2110 ARTESIA BLVD. STE #B430
REDONDO BEACH, CA 90278
310-245-2044
MATT@MATTSCHNEIDERARCHITECT.COM
LICENSE D ARCHIT
E
CTST
AT
E OF C A L IF O RNIAMATTHEW P.
SCHNEIDER
No. C-31660
RENEWAL DATE
07-31-23
Drawn by Date
Job Title
Drawing Status
Drawing Number
Drawing Title
Project Number
DESIGN DEV
A4.04
8/9/22Plotted On:
MSA 08/09/22
Revisions
RENDERINGS
2 FLYING MANE RD
ROLLING HILLS, CA 90274
SATO RESIDENCE
2021-246
RevID ChID Change Name Date
/Users/mattschneiderimac/Documents/Arch Office/2021246 Sato/Project PLNs/Sato Residence R4.plnLEFT SIDE PERSPECTIVE
LEFT REAR PERSPECTIVE REAR PERSPECTIVE RIGHT REAR PERSPECTIVE
RIGHT SIDE PERSPECTIVE
FRONT RIGHT PERSPECTIVEFRONT PERSPECTIVEFRONT LEFT PERSPECTIVE
197
WATERFEATUREWATERFEATUREFIRE PITSERVICEYARD96 SFPATIOSTEPPING STONEW/ GRAVELPATIOWITH TRELLISABOVEWALK/STEPBBQEXISTING RESIDENCEPROPOSEDGARAGEAREA OF GARAGECONVERSION TOHABITABLE SPACEGRAVEL WALKPATIO/WALK10'-0"10'-0"RHCAEASE20'-0"50'-0"FRONT YARDSETBACK10'-0"RHCAEASE20'-0"50'-0" RHCA EASEM
E
N
T
PRIMARYDRIVEWAY(PERMEABLE PAVER)OTHER PAVEDDRIVEWAY(PERMEABLE PAVER)20'-0"RHCA EASEMENT(1)(2)(3)(4)(5)50'-0" REAR YARD SETBACKSTEPPINGSTONESSTEPPINGSTONES INPLANTINGSTEPPINGSTONES INPLANTINGSTEPPINGSTONES INPLANTING(PERVIOUS)STEPPINGSTONES W/GRAVELPORCHVEGE PLANTERSDGDGBOULDERSTEPSPROPERTY LINEEASEMENT SETBACKSSETBACKSNET LOT AREA24,411.72 SQ.FTDETACHED STRUCTUREPAVED WALKS, PATIO AREAS,COURTYARDS(1) TRELLIS (UNDER 12FT.)*(2) BBQ*(3) FOUNTAIN*(4) FOUNTAIN*(5) FIRE PIT**MEET CRITERIA FOR LOT COVERAGE DEDUCTIONSQ.FT.327.2717.0942.6113.5824.48LEGEND1377.80 SFPROJECT TITLESHEET TITLECHECKED:DRAWN BY:DATE:REVISIONSPROJECT NO.SHEET N0.XREF FILE:SCALE:E-mail: deb@richie-bray.com(310) 377-5868Richie-Bray, Inc.LANDSCAPE ARCHITECTURE904 Silver Spur Road #395Rolling Hills Estates, CA 9027405-09-2022L-1.0PROPOSED LOTCOVERAGE PLAN1/8" = 1'-0"RECORD OF SURVEY AS PER BK 59 PG 8 TO 10OF RECORD OF SURVEYLOT 51APN 7567-009-023SATO RESIDENCE2 FLYING MANE ROADROLLING HILLS, CA 9027405-24-202208-03-2022198
REDUCTION777.50 SFADDITION596.42 SFADDITION123.50ADDITION24.95PRIMARYDRIVEWAYOTHER PAVEDDRIVEWAY50'-0"FRONT YARDSETBACK10'-0"RHCAEASE20'-0"20'-0"RHCA EASEMENTPROPERTY LINEEASEMENT SETBACKSSETBACKSNET LOT AREA24,411.72 SQ.FTLEGENDEXISTING DRIVEWAY3284.51 SFNEW DRIVEWAY3251.9 SFCALCULATION:3284.00- 777.50 = 2507.012507.01+ 596.42+ 24.95+ 123.50= 3251.88PRIMARYDRIVEWAY=1453.5 SFOTHERDRIVEWAY=1798.4 SFPRIMARYDRIVEWAY=1634.56 SFOTHERDRIVEWAY=1649.95 SFPRIMARYDRIVEWAYOTHER PAVEDDRIVEWAY50'-0"FRONT YARDSETBACK10'-0"RHCAEASE20'-0"20'-0"RHCA EASEMENTPROPOSEDDRIVEWAYIN SIDEYARDSETBACK:154.23 SFPROPOSEDDRIVEWAYIN FRONTYARDSETBACK:2911.08 SFEXISTINGDRIVEWAYIN FRONTYARDSETBACK:2523.77 SFFRONT YARD SETBACK AREA8545.30 SFSIDE YARD SETBACK AREA853.36 SFEXISTING DRIVEWAY2523.77 SFNEW DRIVEWAY2875.17 SFPROPERTY LINEEASEMENT SETBACKSSETBACKSLEGENDPROJECT TITLESHEET TITLECHECKED:DRAWN BY:DATE:REVISIONSPROJECT NO.SHEET N0.XREF FILE:SCALE:E-mail: deb@richie-bray.com(310) 377-5868Richie-Bray, Inc.LANDSCAPE ARCHITECTURE904 Silver Spur Road #395Rolling Hills Estates, CA 9027407-05-2022L-1.1PROPOSED LOTCOVERAGE PLAN1/16" = 1'-0"RECORD OF SURVEY AS PER BK 59 PG 8 TO 10OF RECORD OF SURVEYLOT 51APN 7567-009-023SATO RESIDENCE2 FLYING MANE ROADROLLING HILLS, CA 90274AREA OF DRIVEWAY(S) IN FRONT AND SIDE SETBACKFLAT WORK - PRIMARY DRIVEWAY AND OTHER PAVED DRIVEWAYS, ROAD EASEMENTS, PARKING PAD199
FG 197.9FS 203.0FS 202.0FS 201.0FS 199.5TW 201.25FS 203.0FS 202.15FS 201.5FS 201.15FS 199.0FS 199.5FS 201.5FS 201.1FS 200.4FS 202.0FS 201.79FS 201.15TW 200.00FG 200.5TW 200.00TW 198.96TW 200.25BW 198.0TW 199.5BW (198.9)TW 199.5BW (198.9)FIRE PIT 201.0TW 200.75TW 200.75TW 198.5BW (197.9)TW 198.0BW (197.6)FG 200.5FG 199.5FS 202.00FS 200.0FS 201.00FS 200.0FS 198.0TW 197.96199.10 TW198.51 FS197.80 TW196.24 FS195.56 TW193.01 FS194.21 TW191.18 FS192.45 TW198.85 FS188.54 TW187.10 FS197.73 TW197.29 FS196.59 TW194.83 FS195.58 TW192.78 FS193.05
TW190.27
FS191.37
TW189.93
FS
202.54 TW
201.81 FS
BRICKBRICKBRICKPORCHBRICKACUNITCONCASPH BERMASPH BERMASPH BERMASPH BERMASPH BERMMAIL BOXESPPCONCASPH BERMASPH BERMASPH BERMASPH BERMASPH BERMWATERMETERSPLANTERRIDGE EL 215.86HOUSERIDGE EL 216.98LAMPLAMPLAMP40'
20'CREST ROAD EAST100'
50'CATCH BASINW/ MH12" TREE50'RHCA EASEMENT
50'
RHCA EASEMENT
10' RHCA EASE10' RHCA EASE10' RHCA EASE10' RHCA EASE20'RHCA EASEMENT
20'
RHCA EASEME
N
T CONCASPHASPHDOOR SILLEL 203.11DOOR SILL EL 202.81DOOR SILL EL 203.12EXISTINGHOUSEEXISTINGHOUSEEXISTINGHOUSEEMΔ=14°34'30"183.95183.74183.88185.76 185.70 185.81186.68 186.82186.71
188.60
188.45 188.66
189.93
189.84 190.01
191.29
191.25191.44
192.82
192.74 192.96
194.14
194.21 194.41
195.41
195.30 195.48
196.41 196.41196.54
197.31
197.30 197.43197.98
197.98
198.90 198.97 199.04
199.59
199.52 199.69
200.15
200.14 200.35
197.90
199.12
199.40
200.00
199.97
198.70
199.49
200.15
201.49
201.42
201.95
202.31
201.872
0
1
.
0
4
2
0
1
.
9
4202.20202.02
202.24 202.04201.68201.93201.76201.77
2
0
1
.
2
4200.94198.54
197.39
187.16
201.97203.06203.08202.952
0
2
.
0
7
2
0
1
.
9
9
2
0
1
.
5
0
202.57201.75202.532
0
1
.
2
8 201.25201.25201.22201.14200.52201.29200.772
0
0
.
7
4200.94201.02200.79200.38199.99
200.77
2
0
1
.
7
0
201.652
0
0
.
8
2
200.74199.40
200.55
201.96
200.60
199.34
201.88202.05201.49201.57
201.31201.34
201.07
200.78
200.55
202.36 202.37
200.18
200.34
200.65
200.96
200.92
200.56
201.48199.98199.99
199.58199.34199.80200.35198.61
201.54
183.07
182.60
182.63
182.28
182.71
182.26
182.02
181.56 181.76
180.68181.07
179.42
180.36
179.36180.31180.33
180.59
180.73
179.65179.98
180.20
179.15178.81 179.42
178.20177.93
178.61
177.83177.40 177.98177.35177.07 177.57176.87176.54 177.12176.53
201.58201.34
199.18 201.77201.25199.40 N5° 59' 40"W 75.00'199.98201.21201.26201.59201.27
201.562
0
1
.
9
7 201.62201.45200.60199.71199.72199.77199.80201.751901952002
0
0
185
190
195
200 200195 20019519019018519518018519019520018018519019520018018020020'-0"10'-0"20'-0"<MeasuredValue> R
E
A
R
Y
A
R
D
S
E
T
B
A
C
K<MeasuredValue> FRONT YARD SETBACKEXISTING RESIDENCEPLPLPL PL PLLPLPL
PL PROPOSEDGARAGEΔAREA OF GARAGECONVERSION TOHABITABLE SPACE(200)(200)(196)(197
)
(198
)
(
2
0
0
)201198197196195194191201202(199
)200199198201199193192200198TW 199.0BW (197.7)TW 198.5BW (198.15)PROJECT TITLESHEET TITLECHECKED:DRAWN BY:DATE:REVISIONSPROJECT NO.SHEET N0.XREF FILE:SCALE:E-mail: deb@richie-bray.com(310) 377-5868Richie-Bray, Inc.LANDSCAPE ARCHITECTURE904 Silver Spur Road #395Rolling Hills Estates, CA 9027402-09-20221/8" = 1'-0"RECORD OF SURVEY AS PER BK 59 PG 8 TO 10OF RECORD OF SURVEYLOT 51APN 7567-009-023SATO RESIDENCE2 FLYING MANE ROADROLLING HILLS, CA 90274REMOVE BRICKREMOVE PLANTER WALLREMOVE (E) CONCRETE(E) BRICK PATIO TO REMAINREMOVE (E) CONCRETE(N) 4'W WALKSTEPPING STONE IN GRASS/PLANTING(N) PLANTER(N) PLANTER(N) PAREMOVE(E) DRIVEWAYCONCRETE(N) DRIVEWAY(N) PLANTER(N) 15'W DRIVEWAYWIDEN DRIVEWAYWIDEN DRIVEWAY(E) TREES TO REMAIN2 - EUCALYPTUS(E) TREE TO REMAIN,1 - MAYTENUS BOARIAMAYTEN TREE(N) STEPPING STONE(E) WALL TO REMAINREMOVE WALLREGRADE AJC.PLANTING AREAWIDEN DRIVEWAYTO 15 FEET(N) PROPOSED CONTOUR(E) CONTOUR(N) FIRE PITELEV=201.0(N) STEPS,RISE 6"/TREAD 16"REMOVE STEPAND STOOPREMOVEBRICK PATIOREMOVE (E) TREEREMOVE BRICKPLANTERREMOVE BRICKWALL(N) BBQ COUNTER(N) PA(N) PA(N) FIRE PIT(N) GRILL(N) STEPS,RISE 6"/TREAD 16"(N) STEPS,RISE 6"/TREAD 16"REMOVE CONC. WALK(N) FOUNTAIN(N) FOUNTAIN(N) FLAGSTONE W/ PEBBLEREMOVE (E) TREEREMOVE BERM &WIDEN DRIVEWAY APPROACHREMOVE GATEREMOVE GATE(N) LAWN4.9% SLOPE(N) LAWN4.9% SLOPECITY R.O.W. / DG(N) 54"H 3-RAIL FENCE AT GRADE,(N) TRASHYARD96.0 SF(E) WALL, TO BE REMOVEDREMOVE (E) WALL(N) VEGE BED(N) VEGE BED(N) VEGE BED(N) VEGE BED(N) WALL,29" MAX. HEIGHT05-09-2022L-5BL-4BL-5AL-4A15'-0"11'-
9
1
/
2
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2'-6"
12'-0"24'-0" TRELLIS OVERALL30'-6"9'-0"3'-7"11'-6"4'-0"2'-5 1/2"
11'-8 1/2"
14'-0" TRELLIS OVERALL
15'-6"10'-0"6'-0"18'-0"7'-4"3'-4"
8'-7"(N) 8"W WALL(N) FOUNTAINBASIN(N) PA (N) 4'W WALK,STEPPING STONEW/ PEBBLE(N) PEBBLE05-24-20223'-6"8'-0"2'-6 1/4"3'-6"4'-11"2'-6"2'-6"7'-6"11'-9"(N) 42"H TRASH YARDWOOD FENCE(N) 5'H WOOD FENCE/GATE(N) 54"H 3-RAIL FENCE AT GRADE,07-05-2022(N) 6" CURB(N) CONC BORDERAT GRADE(N) CONC BORDERAT GRADE(N) CONC BORDERAT GRADE(E) TREES TO REMAIN2 - DEODAR CEDAR(E) 1 - PINE TREE(E) TREE TO REMAIN1 DEODAR CEDAR(E) TOYON(E) SUMAC(E) EUC(E) TREE TO REMAIN1 DEODAR CEDAR(E) TREE TO REMAIN1 DEODAR CEDAR(E) TREE TO REMAIN1 DEODAR CEDAR3'-0"WIDEN DRIVEWAY(E) LAMP, REMOVEL-6-15'-0"15'-0"16'-2 1/4"L-2SITE PLAN08-03-2022200
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20'CREST ROAD EAST100'
50'CATCH BASINW/ MH12" TREE50'RHCA EASEMENT
50'
RHCA EASEMENT
10' RHCA EASE10' RHCA EASE10' RHCA EASE10' RHCA EASE20'RHCA EASEMENT
20'
RHCA EASEME
N
TASPH
ASPHDOOR SILLEL 203.11DOOR SILL EL 202.81DOOR SILL EL 203.12EMΔ=14°34'30"N5° 59' 40"W 75.00'1901952002
0
0
185 190
195
200 200195 20019519019018519518018519019520018018519019520018018020020'-0"10'-0"20'-0"<MeasuredValue> FRONT YARD SETBACKEXISTING RESIDENCEPLPLPL PL PLLPLPL
PL PROPOSEDGARAGEΔAREA OF GARAGECONVERSION TOHABITABLE SPACE(200)(200)(196)(197
)
(198
)
(200)
(199
)PROJECT TITLESHEET TITLECHECKED:DRAWN BY:DATE:REVISIONSPROJECT NO.SHEET N0.XREF FILE:SCALE:E-mail: deb@richie-bray.com(310) 377-5868Richie-Bray, Inc.LANDSCAPE ARCHITECTURE904 Silver Spur Road #395Rolling Hills Estates, CA 9027405-09-2022L-3MATERIAL PLAN1/8" = 1'-0"RECORD OF SURVEY AS PER BK 59 PG 8 TO 10OF RECORD OF SURVEYLOT 51APN 7567-009-023SATO RESIDENCE2 FLYING MANE ROADROLLING HILLS, CA 90274(N) PLANTER(N) PLANTER(N) PA(N) PLANTER(E) TREE TO REMAIN(E) TREE TO REMAINLOMPOC FLAGSTONE(E) WALL TO REMAINFIRE PITWOOD STAMPEDCONCRETEBRICK STAIRSBBQ COUNTER(N) PA(N) PA(N) FIRE PIT36" GRILLBRICK STEPSBRICK STEPSBOULDERBUBBLER WATERFEATURE W/PEBBLE AT BASEFOUNTAINPEBBLE201LAWNLAWNCITY R.O.W. / DG3-RAIL FENCINGWESTERN RED CEDAR,PAINTED WHITE(N) VEGE BED(N) VEGE BED(N) VEGE BED(N) VEGE BEDRAISED BRICKVEGETABLE BEDSWOOD STAMPEDCONCRETE WALL15'-0"11'-
9
1
/
2
"WOOD STAMPEDCONCRETE WALL(N) PA(N) PA(N) PA(E) BRICK PATIO,REPAIR PATIO ANDREUSE BRICK FROM SITE(N) PA (N) PA(N) LAWN(N) LAWNNATIVEPERENNIALBORDERNATIVEPERENNIALBORDERNOTE:·REUSE BRICK FROM SITE1122234561PERMEABLE PAVERCASCADE CORTE BY ORCOSIZE: 4.92" X 9.84"COLOR: TBDPATTERN: HERRINGBONE2BRICKPATTERN: SEE PLANBRICK PATIO,SAND SET3COLOR CONCRETECOLOR: MESA BEIGE (BY SCOFIELD)FINISH: TBD4FLAGSTONELOMPOC5DECOMPOSED GRANITECOLOR: TBD6WOOD STAMPED CONCETECOLOR: MESA BEIGE66DRY STACKEDSTONE WALLDG PATIO4527FOUNTAINWATER TABLE FOUNTAIN BY STONE FOREST7NATIVEPERENNIALBORDER4LOMPOC FLAGSTONE5WOOD FENCE & GATE,WESTERN RED CEDAR,PAINTED WHITE66BRICK STEPS4BRICK WALKFLAGSTONE4PEBBLELOMPOCFLAGSTONE W/ PEBBLE44WOOD GATE & FENCE(N) TRASHYARD114.62 SQ.FT.(N) STEEL TRELLIS,SEE SHEET LD-1,STRUCTURAL SEEARCHITECT'S PLAN05-24-202233BOULDERSTEPS08-03-2022201
205200195190185180175205200195190185180175PROJECT TITLESHEET TITLECHECKED:DRAWN BY:DATE:REVISIONSPROJECT NO.SHEET N0.XREF FILE:SCALE:E-mail: deb@richie-bray.com(310) 377-5868Richie-Bray, Inc.LANDSCAPE ARCHITECTURE904 Silver Spur Road #395Rolling Hills Estates, CA 9027405-09-2022L-4SECTION1/4" = 1'-0"RECORD OF SURVEY AS PER BK 59 PG 8 TO 10OF RECORD OF SURVEYLOT 51APN 7567-009-023SATO RESIDENCE2 FLYING MANE ROADROLLING HILLS, CA 90274FOUNTAINPEBBLETRELLISELEV = 211.5DETAIL SEE SHEET LD-19'-6"FS 202.0FS 203.0FIREPIT 201.0FS 199.5FS 201.0EXISTING SLOPE18"H FIREPITFOUNTAINBASINPROPERTY LINE
LAWN WITHFLAGSTONEPATIOPATIO WITHSTEPPING STONEAND PEBBLE2 - STEPS6" RISEEX BLDG2'-5"2 - STEPS6" RISE3 - STEPS6" RISEPAA - ELEVATIONPATIODGWALLBEYONDTW 199.54.9%BENDERBOARDBENTGRASSNATIVEBORDER MIX4.9%BENDERBOARDSTEPPINGSTONESPAPA30.6%PROPOSED GRADEEXISTING GRADEEX BLDGPROPERTY LINEB - ELEVATION1'-10"EXISTING SLOPE05-24-2022EASEMENTEASEMENT
07-25-202208-03-2022202
205200195190185180175205200195190185180175PROJECT TITLESHEET TITLECHECKED:DRAWN BY:DATE:REVISIONSPROJECT NO.SHEET N0.XREF FILE:SCALE:E-mail: deb@richie-bray.com(310) 377-5868Richie-Bray, Inc.LANDSCAPE ARCHITECTURE904 Silver Spur Road #395Rolling Hills Estates, CA 9027405-09-2022L-5SECTION1/4" = 1'-0"RECORD OF SURVEY AS PER BK 59 PG 8 TO 10OF RECORD OF SURVEYLOT 51APN 7567-009-023SATO RESIDENCE2 FLYING MANE ROADROLLING HILLS, CA 90274PROPERTY LINE
TW 197.96FS 200.218"H VEGE BEDPROPOSEDGARAGE3'W WALKPAA - ELEVATION18"H VEGE BEDTW 198.851'-6"2'-6"2'-5 1/4"BENDERBOARDBENDERBOARDDGDGDGPA13.7%17.1%EXISTING SLOPESEE ARCHITECT'S PLANPROPERTY LINE
TW 199.54.9%BENDERBOARDPAPA4'W WALKBOULDER STEPSNATIVEBORDERMIX3'-0"BENTGRASSPROPOSED GRADEEXISTING GRADEEX BLDGB - ELEVATIONEXISTING SLOPETW 201.6EASEMENT
EASEMENT
8 1/2"05-24-202208-03-202227.8%203
200195190185PROJECT TITLESHEET TITLECHECKED:DRAWN BY:DATE:REVISIONSPROJECT NO.SHEET N0.XREF FILE:SCALE:E-mail: deb@richie-bray.com(310) 377-5868Richie-Bray, Inc.LANDSCAPE ARCHITECTURE904 Silver Spur Road #395Rolling Hills Estates, CA 9027407-05-2022L-6FENCEAS SHOWNRECORD OF SURVEY AS PER BK 59 PG 8 TO 10OF RECORD OF SURVEYLOT 51APN 7567-009-023SATO RESIDENCE2 FLYING MANE ROADROLLING HILLS, CA 90274A - FENCE ELEVATION - SOUTHERN SIDE PROPERTY LINESCALE: 1" = 1'-0"_C_BEXISTING GRADE8'-0" (TYP.)C - 3-RAIL FENCE ELEVATIONSCALE: 1" = 1'-0"4X4 WESTERN RED CEDARPRINTED WHITE2X6 WESTERN RED CEDARPRINTED WHITE3"
54" FROM GROUND LEVEL 8'-0"CITY-APPROVED CONCRETE FOOTING1'-3"1'-3"EXISTING GRADE5'-10"5'-10"EXISTING GRADECITY-APPROVED CONCRETE FOOTING6X6 POSTNOTE:TRASH AREA FENCE TO BE WESTERN RED CEDARPRINTED WHITECAP1X6B - TRASH YARD FENCING ELEVATIONSCALE: 1" = 1'-0"3'-6" FROM TRASH YARD FF TO TOP OF FENCE
3-RAIL FENCE BY THE EASEMENTPROPOSED GRADE204
19'-0"9'-6"24'-0"2'-6"6"4"7"4"2'-6"7"4"19'-0"2'-6"2'-6"14'-0"10'-6"1'-9"24'-0"6" X 6" STEEL POSTS4" X 4" STEEL RAFTERSWELDED 11" O.C. TO 6" X 6" STEEL BEAMS9'-6"HIGH WELDED STEEL TRELLISPAINTED TO COORDINATE WITH EXISTING HOME14'-0"10'-6"1'-9"1'-6"9'-6"6"4"9'-6"HIGH WELDED STEEL TRELLISPAINTED TO COORDINATE WITH EXISTING HOME4" X 4" STEEL RAFTERSWELDED 11" O.C. TO 6" X 6" STEEL BEAMS6" X 6" STEEL POSTSFOOTING & SLABSEE ENGINEERING DETAIL4" X 4" STEEL RAFTERSWELDED 11" O.C. TO 6" X 6" STEEL BEAMS6" X 6" STEEL POSTSFOOTING & SLABSEE ENGINEERING DETAIL9'-6"HIGH WELDED STEEL TRELLISPAINTED TO COORDINATE WITH EXISTING HOMEELEVATION: TRELLIS - FRONTENLARGEMENT: TRELLIS - PLANELEVATION: TRELLIS - SIDEPROJECT TITLESHEET TITLECHECKED:DRAWN BY:DATE:REVISIONSPROJECT NO.SHEET N0.XREF FILE:SCALE:E-mail: deb@richie-bray.com(310) 377-5868Richie-Bray, Inc.LANDSCAPE ARCHITECTURE904 Silver Spur Road #395Rolling Hills Estates, CA 9027407-22-2022LD-1TRELLIS DETAILS1/4" = 1'-0"RECORD OF SURVEY AS PER BK 59 PG 8 TO 10OF RECORD OF SURVEYLOT 51APN 7567-009-023SATO RESIDENCE2 FLYING MANE ROADROLLING HILLS, CA 90274205
Agenda Item No.: 9.B
Mtg. Date: 09/12/2022
TO:HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM:JOHN SIGNO, DIRECTOR OF PLANNING & COMMUNITY SERVICES
THRU:ELAINE JENG P.E., CITY MANAGER
SUBJECT:RECEIVE AND FILE A PLANNING COMMISSION DECISION TO
APPROVE ZONING CASE NO. 21-02, MODIFICATION NO. 1: REQUEST
FOR APPROVAL OF A SITE PLAN REVIEW TO DEMOLISH AN
EXISTING RESIDENCE AND CONSTRUCT A NEW 5,215-SQUARE-
FOOT SINGLE-FAMILY RESIDENCE AND RELATED IMPROVEMENTS
INCLUDING NON-EXEMPT GRADING; VARIANCE TO CONSTRUCT A
FIVE-FOOT-HIGH RETAINING WALL IN THE SETBACK AREA AND
CONDUCT NON-EXEMPT GRADING; MODIFICATION TO ADD A 1,428-
SQUARE-FOOT BASEMENT, STAIRCASE, AND RETAINING WALL ON
A PROPERTY LOCATED AT 11 FLYING MANE ROAD (LOT 53-SF),
ROLLING HILLS, CA (NEVENKA LCC)
DATE:September 12, 2022
BACKGROUND:
On August 16, 2022, the Planning Commission conducted a field trip public hearing at the site
in the morning and continued the public hearing to the evening meeting. Members of the
public were allowed to participate at both meetings. At the evening meeting, the Planning
Commission voted 3-0 (Chelf and Kirkpatrick recused due to proximity; Douglass participated
out of necessity for a quorum) to adopt Resolution No. 2022-13 approving a major
modification to Zoning Case No. 21-02 to add a basement, staircase, light well, and retaining
wall to a previously approved project.
The project was originally approved by the Planning Commission on June 21, 2022, with
adoption of Resolution No. 2022-07. However, the applicant decided to revise the plan to
include a basement entirely underneath the footprint of the residence. A major modification
was required because a staircase, light well, and retaining wall, which were not part of the
original approval, would encroach into the required side yard setback.
On May 26, 2022, the Traffic Commission held a meeting to discuss the location of the
driveway and apron and recommended to the City Council approval with a condition that the
front hedge be removed or trimmed to no more than 24 inches to protect line of sight.
206
Zoning, Location, and Lot Description
The property located at 11 Flying Mane Road is zoned RAS-1 and has a net lot area of 0.9
acre (39,556 square feet). However, for purposes of calculating net lot area, Rolling Hills
Municipal Code (RHMC) Section 17.16.060(A) indicates that properties less than an acre are
to be considered an acre (43,560 square feet). Only one building pad exists on the property
and is located at the highest portion adjacent to the roadway easement.
The lot is developed with a 5,292-square-foot single-family residence built in 1953. In 1962,
the Planning Commission approved a variance for an indoor swimming pool and structure to
encroach into the required 20-foot side yard setback by eight feet. The pool was constructed in
late 1963. In 1968, the Planning Commission re-approved the variance on a technicality that it
originally expired before the pool was completed.
The existing residence is located 30 feet from the front roadway easement, 10 feet from the
northern side property line, and eight feet from the southern side property line. The rear
property line is located downslope of the building pad over 250 feet to the west. Since the
house was built prior to the City’s incorporation, the front and northern side setback are
considered legal nonconforming; as mentioned, the southern side setback was reduced with
approval of a variance.
DISCUSSION:
Applicant Request
Subsequent to the Planning Commission's approval of the project on June 21, 2022, the
property owners decided to include a 1,428-square-foot basement underneath the proposed
footprint of the residence. The basement will include an indoor pool, gym, bathroom, and
bedroom. The project includes a four-foot-wide staircase leading to a light well into the
basement, which is in the side yard setback.The staircase and light well are supported by a
retaining wall, which will retain a height of no more than five feet of dirt. The non-retaining
portion of the wall is no higher than three-and-a-half feet, and acts as a safety barrier for the
adjacent easement.
Site Plan Review
The applicant requests a major modification to modify the approved site plan and variances
by: (1) adding a 1,428-square-foot basement under the footprint of the residence; (2)
constructing a staircase and maximum five-foot-high retaining wall in the side yard; and (3)
adjusting the non-exempt grading from a total of 6,687 cubic yards (CY) and 57 CY of export
to 5,800 CY and 410 CY of export.
Non-exempt grading
The applicant originally requested a total of 6,687 CY of grading, including 57 CY of export.
The major modification reduces the total grading to 5,800 CY, but increases the export to 410
CY due to the staircase and lightwell. Excavation for the basement is exempt and could be
exported from the site without relief from the Code.
Retaining Walls
Apart from the retaining walls that were approved as part of the original project, the basement
will require a retaining wall for the staircase and light well. The maximum height of the
retaining portion of the wall is five feet with an average height of two-and-a-half feet. Pursuant
207
to RHMC Section 15.04.060, basements walls must not exceed a height of five feet above
finished grade at any point, except for a light well. Furthermore, the staircase and light well
must be incorporated into the overall design of the building so that it does not give an
appearance of a separate story. The retaining wall will be hidden from view from the adjacent
easement.
Variances
The major modification amends the variance request by adding a retaining wall for the
staircase and light well in the side yard setback. A variance is also required to export of 410
CY of dirt, which is an increase from the 57 CY of the originally approved plan.
Variance request to allow a new five-foot-high retaining wall within the side yard setback
Pursuant to RHMC Section 17.16.150(F-G), retaining walls are permitted in setback areas if
they do not exceed three feet in height, do not require grading, and are located along a
walkway; or if they do not exceed three feet in height and are necessary to improve drainage
or prevent slope erosion and are not in an easement, unless approved by the Association.
Such walls must be screened from the public right-of-ways, easements and adjacent
properties with appropriate landscaping.
The applicant is requesting a modification to the variance to allow for a retaining wall up to five
feet in height for a new staircase and light well for a basement. The retaining wall will be
located in the side setback approximately 16 feet from the property line and will be
approximately 20 feet long. The portion of the wall which is retaining will taper to six inches
toward the front of the property.
Variance request for non-exempt grading
Pursuant to Section 17.16.230, no export or import of cut or fill material shall be permitted in
connection with any grading performed in the City, unless otherwise permitted by the
provisions of Title 15 of the Code. The project does not meet the exemptions in Title 15 in that
grading consists of 5,800 CY total and covers nearly the entire building pad and set aside area
for the future stable and corral. Additionally, 410 CY of export is required.
MUNICIPAL CODE COMPLIANCE
Lot Coverage
The proposed structural coverage on the lot will be 6,484 square feet, or 14.8% of the lot,
which is less than the lot coverage limitation of 20% maximum. The proposed total coverage
including structures and flatwork will be 9,678 square feet or 22.2% of the lot area, which is
less than the lot coverage limitation of 35% maximum.
Area of Disturbance
The project site has been previously disturbed due to development of the existing residence.
The proposed project will add 2,124 square feet of disturbance for a total of 12,521 square
feet, or 28.7% of the net lot area.
Environmental Review
The proposed project has been determined to not have a significant effect on the environment
and is categorically exempt from the provisions of CEQA pursuant to Section 15303 (New
Construction or Conversion of Small Structures) of the CEQA Guidelines, which exempts a
single-family residence, swimming pool, and accessory structures.
208
Public Participation
None received.
CRITERIA FOR SITE PLAN REVIEW
17.46.050 - Required Site Plan Review findings.
1. The Commission shall be required to make findings in acting to approve, conditionally
approve, or deny a Site Plan Review application.
2. No project which requires Site Plan Review approval shall be approved by the
Commission, or by the City Council on appeal, unless the following findings can be
made:
3. The project complies with and is consistent with the goals and policies of the general
plan and all requirements of the zoning ordinance;
4. The project substantially preserves the natural and undeveloped state of the lot by
minimizing building coverage. Lot coverage requirements are regarded as maximums,
and the actual amount of lot coverage permitted depends upon the existing buildable
area of the lot;
5. The project is harmonious in scale and mass with the site, the natural terrain and
surrounding residences;
6. The project preserves and integrates into the site design, to the greatest extent possible,
existing topographic features of the site, including surrounding native vegetation, mature
trees, drainage courses and land forms (such as hillsides and knolls);
7. Grading has been designed to follow natural contours of the site and to minimize the
amount of grading required to create the building area;
8. Grading will not modify existing drainage channels nor redirect drainage flow, unless
such flow is redirected into an existing drainage course;
9. The project preserves surrounding native vegetation and mature trees and supplements
these elements with drought-tolerant landscaping which is compatible with and
enhances the rural character of the community, and landscaping provides a buffer or
transition area between private and public areas;
10. The project is sensitive and not detrimental to the convenient and safe movement of
pedestrians and vehicles; and
11. The project conforms to the requirements of the California Environmental Quality Act.
12. If all of the above findings cannot be made with regard to the proposed project, or cannot
be made even with changes to the project through project conditions imposed by City
staff and/or the Planning Commission, the site plan review application shall be denied.
CRITERIA FOR VARIANCES
17.38.050 Required Variance findings .
In granting a variance, the Commission (and Council on appeal) must make the following
findings:
1. That there are exceptional or extraordinary circumstances or conditions applicable to the
property that do not apply generally to other properties in the same vicinity and zone;
2. That such variance is necessary for the preservation and enjoyment of substantial
property rights possessed by other properties in the same vicinity and zone but which is
denied the property in question;
3. That the granting of such variance will not be materially detrimental to the public welfare
or injurious to properties or improvements in the vicinity;
4. That in granting the variance, the spirit and intent of this title will be observed;
5. That the variance does not grant special privilege to the applicant;
6. That the variance is consistent with the portions of the County of Los Angeles Hazardous
209
Waste Management Plan relating to siting and siting criteria for hazardous waste
facilities; and
7. That the variance request is consistent with the general plan of the City of Rolling Hills.
FISCAL IMPACT:
None.
RECOMMENDATION:
Receive and file.
ATTACHMENTS:
Vicinity Map - 11 Flying Mane Road.pdf
Development Table (ZC 21-02)_Mod1.pdf
11 Flying Mane - vicinity-proximity map.pdf
2022-13_PC_Resolution_11FlyingManeRoad_ZC 21-02mod_E.pdf
2022-07_PC_Resolution_11FlyingManeRoad_ZC 21-02_E.pdf
11 Flying Mane - Amended Plans Part 1 - 220725.pdf
11 Flying Mane - Amended Plans Part 2 - 220725.pdf
210
City of Rolling Hills 2 PORTUGUESE BEND ROAD ROLLING HILLS, CA 90274
TITLE
VICINITY MAP
CASE NO.
Zoning Case No. 21-02
Site Plan Review, Variance
OWNER Nevenka LLC
ADDRESS 11 Flying Mane Road, Rolling Hills, CA 90274 SITE
1,000’
211
*Allowable deductions; excluded from Total Structure Area/Total Structural Coverage
**Future stable not part of project
^Actual net lot area is 39,556 SF but per Code it is rounded to 1 acre (43,560 SF)
Development Table Zoning Case No. 21-02, Modification No. 1
(11 FLYING MANE ROAD)
Site Plan Review and Variance PAD 1 PAD 2 TOTAL
RAS-1 Zone Setbacks
Front: 50 ft. from front easement line
Side: 20 ft. from side property line
Rear: 50 ft. from rear easement line
Single family
residence, garage,
pool, equipment,
entryways (SF)
Future Stable
(SF)
Pad/Net Lot Area 8,780 1,000 43,560^
Residence 4,795
Garage 420
Swimming Pool/Spa 485
*Pool Equipment 85
Stable (min. 450 SF) 450**
Attached Covered Porches 396
*Outdoor Barbecue 15
Service Yard 288
Basement 1,428
Total Structure Area 6,484 450** 6,484
Total Structure Area (excluding
exempt structures)
6,340
Total Structural Coverage (20% max) 14.8%
Total Flatwork 3,338
Total Structural and Flatwork 9,678
Total Lot Coverage (35% maximum) 22.2%
Building Pad Coverage
(Policy: 30% maximum)
73.1% 45%**
Disturbed Area (40% maximum; up to
60% with slopes less than 3:1)
12,521
28.7%
Grading 3,105 CY cut
2,695 CY fill
5,800 CY
410 CY export
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1 0 3 .5 7 '=01°27'19"R=700.00'L=17.78'T=8.89'WATER VALVE10'CITY OF ROLLING HILLS,BY, ET AL, VERSUS BENT, ET AL., SAID STATE OF CALIFORNIA, OF SAID COUNTY, DESCRIBEDMAP FILED IN RECORD OF 2 AND PARCEL NO. 3,22419, PAGE 401, OF ON RECORD OF1440144014301430
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FLY I N G M A N E R O A D
(4 0 'W I DE PRI V ATE STE E T )20'20'20'20'4 0'E WWMWM{1436' - 0"
FOOTPRINT OF (E) HOME TO BE REMOVED
LINE OF ROOF OVERHANG
POOL
13' - 5 1/2"40' - 2"3' - 0"3 ' - 0 "3' - 0"3' - 0"PROPOSED 5,215 SF FOOTPRINT
1-STORY SFD
FFE: 1436.0'
(E) RUBBLE WALLS TO BE
REMOVED
(N) 24" TALL RUBBLE
WALL TO REPLACE (E)
LINE OF (E) DRIVEWAY
TO BE REMOVED
1433' - 6"
1428' - 3"
TW
TW
1428' - 3"
TW
1433' - 6"
TW
1425' - 0"
TW1425' - 0"
TW
1429' - 0"
TW
FS
1426' - 1"
TW
1431' - 0"
TW 1431' - 11"
TW1431' - 8"
TW
1433' - 6"
TW
1433' - 6"
TW
1436' - 0"
1436' - 0"
1438' - 10"
1438' - 6"
1438' - 0"
1437' - 6"
1437' - 0"
1436' - 6"
1436' - 0"
E A S E M E N T
1 0 ' - 0 "
1 0 ' - 0 "
EASEMENT
10' - 0"10' - 0"
SYSB
20' - 0"
S Y S B
2 0 ' - 0 "50' - 0"RYSB50' - 0"RYSB50' - 0"1440' - 0"
TW
1443' - 10"
TW
TW
TW
1443' - 10"
TW1435' - 6"
FS
LINE OF (E) PATIO
TO BE REMOVED
NEW DRIVEWAY
(750 SF)
18' - 0"
NEW CONCRETE PADS,
STEPPING WALKWAY
1435' - 10"
FS
RETAINING WALL #1 -
134'-0" LENGTH
AVG HT 2'-6"
MAX HT 5'-0"
RETAINING WALL #2 -
88'-0" LENGTH
AVG HT 2'-6"
MAX HT 5'-0"
POOL SURGE BASIN
1431' - 11"
TW
RETAINING WALL #3 -
84'-0" LENGTH
AVG EXPOSED HT 3'-0"
MAX EXPOSED HT 5'-0"
NEW PATIO
ENTRY
COURTYARD
NORTH
9 ' - 0 "
SET ASIDE FOR FUTURE
STABLE AND CORRAL
3 5 ' - 0 "12' - 11 1/2"40' - 0"25' - 0"3 ' - 0 "
6 ' - 0 "FYSB30' - 0"EASEMENT20' - 0"POCHE REGION INDICATING
EXTENT OF EXISTING
BUILDING PAD - 7,568 SF
POCHE REGION INDICATING
FOOTPRINT OF PROPOSED
NEW SFD - 5,215 SF
CROSS-HATCHED REGION
INDICATING EXTENT OF PROPOSED
BUILDING PAD - 8,865 SF
LINE OF ROOF EAVE PROJECTION
3 ' - 0 "4' - 5"12' - 0"3' - 0"BBQ2' - 0"7' - 0"(E) POWER POLE TO
SERVE NEW RESIDENCE
NEW CONC DRIVEWAY,
28% OF NET FRONT YARD
5% SLOPE
3% SLOPE
2% SLOPE
NEW SEPTIC TANK
AND LEACH FIELD
5 3 ' - 8 1 /2 "
6 3 ' - 8 1 /2 "
38' - 3"
90' - 5 1/2"43' - 2"3 0 ' - 0 "106' - 7"115' - 2 1/2"9 FLYING MANE RD.
15 FLYING MANE RD.
12 FLYING MANE RD.
10 FLYING MANE RD.
1 7 ' - 1 1 1 /2 "
3 7 ' - 1 1 1 /2 "
ACCESSORY STRUCTURE AT
15 FLYING MANE RD.
2 ' - 6 "
1440' - 0"
TW
1438' - 10"
TW
PLANTER WALL
3'-0" HEIGHT
POOL EQUIP PAD 6' - 6"12' - 10"
1424' - 0"
FS
4 ' - 0 "
LIGHTWELL
1436' - 1"D N
ARCHITECTURAL
A 0.01 COVERSHEET
A 0.02 PROPERTY SURVEY
A 1.01 SITE LIGHTING DIAGRAM
A 2.01 BASEMENT PLAN
A 2.02 FIRST FLOOR PLAN
A 2.03 ROOF PLAN
A 2.04 FIRST FLOOR REFLECTED CEILING PLAN
A 3.01 EXTERIOR ELEVATIONS
A 3.02 EXTERIOR ELEVATIONS
A 4.01 BUILDING SECTIONS
A 4.02 BUILDING SECTIONS
A 7.02 PROPOSED EXTERIOR FINISHES
10/31/21
2422 GATEWOOD ST
LA, CA 90031
P: 310 597 9668
E: john@ruz-arch.com
PRIVATE RESIDENCEJULY 25, 2022
1121COVERSHEET
A 0.01#11 FLYING MANEROLLING HILLS, CA 902741/16" = 1'-0"1PLOT PLAN VICINITY MAP
PROJECT ADDRESS:
11 FLYING MANE RD
ROLLING HILLS, CA 90274
SCOPE OF WORK:
NEW ONE-STORY SINGLE FAMILY DWELLING WITH BASEMENT, SWIMMING POOL AND SPA,
SITE RETAINING WALLS AND GRADING
LEGAL DESCRIPTION:
ASSESSOR'S PARCEL NUMBER:
LOT SIZE:
ZONE:
CONSTRUCTION TYPE:
YEAR BUILT:
NUMBER OF STORIES:
(E) FLOOR AREA:
PROPOSED FLOOR AREA:
PROPOSED BASEMENT AREA:
REQUIRED BUILDING SETBACKS:
FRONT YARD
SIDE YARD
REAR YARD
MAXIMUM BUILDING HEIGHT ALLOWED:
(E) ROOF RIDGE HEIGHT:
EXISTING BUILDING PAD AREA :
PROPOSED BUILDING PAD AREA :
GRADING QUANTITIES :
TOTAL CUT
TOTAL FILL
EXPORT
ALLOWABLE EXPORT
(POOL AND BASEMENT)
LOT H, RANCHO LOS PALOS VERDES
7567 009 025
1.17 AC / 50,956 SF
RAS-1
V -B (SPRINKLERED PER NFPA 13-D)
1953
SINGLE STORY WITH BASEMENT
5,292 SF
5,215 SF
1,428 SF
30'-0"
20'-0"
50'-0"
ONE-STORY
17' -8"
7,568 SF
8,780 SF
3,105 CY
2,695 CY
410 CY
410 CY
PROJECT DESCRIPTION
SHEET LIST
PROJECT DIRECTORY
OWNER:
NEVENKA LLC
11 FLYING MANE RD.
ROLLING HILLS, CA 90274
ARCHITECT/ APPLICANT:
JOHN RUZICKA, AIA, LEED AP
2422 GATEWOOD ST
LOS ANGELES, CA 90031
(310) 597-9668
john@ruz-arch.com
STRUCTURAL ENGINEER:
NAMVAR ASSOCIATES
231 VISTA DEL MAR, SUITE D
REDONDO BEACH, CA 90277
(310) 540-7788
namvarassociates@gmail.com
CIVIL ENGINEER:
BOLTON ENGINEERING CORP.
25834 NARBONNE AVE. SUITE 210
LOMITA, CA 90717
(916) 790-8550
tales@boltonengineering.com
3D VIEW
GEOTECHNICAL ENGINEER:
COAST GEOTECHNICAL, INC.
1200 WEST COMMONWEALTH
FULLERTON, CA 92833
(714) 870-1211
coastgeotec@sbcglobal.net
SURVEYOR:
CHRIS NELSON & ASSOCIATES, INC.
31238 VIA COLINAS SUITE H
WESTLAKE VILLAGE, CA 91362
(818) 991-1040
XLANDSCAPE ARCHITECT:
NATURAL ART LANDSCAPE
2715 CASIANO RD
LOS ANGELES, CA 90077
tomas@naturalartlandscapes.com
GENERAL CONTRACTOR:
John Mackenbach
Mackenback Construction
PO BOX 823
Palos Verdes Estates, CA 90274
(310) 971-6429
johnfmackenbach@gmail.com
CIVIL ENGINEERING
C0.0 COVERSHEET
C0.1 TOPOGRAPHIC SURVEY
C1.1 ENLARGED SITE PLAN : MAIN RESIDENCE
C1.2 ENLARGED SITE PLAN : FUTURE STABLE
C2.0 SITE SECTIONS
LANDSCAPE DESIGN
1.0 CONCEPT PLANTING PLAN
1.1 CONCEPT WATER USAGE CALCULATIONS
234
A 0.02235
UP
5
A 4.02
__________________
4
A 4.02
__________________
4
A 4.02
__________________
A 3.02
2
A 3.01
1
A 3.01
2
A 3.02
1
1
A 4.01
__________________
1
A 4.01
__________________
2 7 ' - 1 0 "46' - 0"11' - 6"GYM
EQUIPMENT
AND STORAGE
INDOOR POOL
60" DEEP30' - 0"4 ' - 4 1 /2 "
SAUNA
BEDROOM 5
BATHROOM 9' - 4"1 4 ' - 1 0 "8' - 1 1/2"23' - 5"FOOTPRINT OF HOME
1424' - 0"
EQUIP. PAD
1425' - 6"
4 ' - 6 "6' - 0"LIGHTWELL
1 4 ' - 3 "CLOSETS T E A M S H O W E R 14' - 0"U P
1429' - 10"1430' - 10"
POOL SLAB SPA SLAB
30' - 6"9' - 6"13' - 4 1/2"4' - 0"4' - 0"3' - 0"6' - 6"4' - 0"5' - 1 1/2"3 ' - 0 "
FOOTPRINT OF HOME
6
A 4.02
__________________
6
A 4.02
__________________
10/31/21
2422 GATEWOOD ST
LA, CA 90031
P: 310 597 9668
E: john@ruz-arch.com
PRIVATE RESIDENCEJULY 25, 2022
1121BASEMENT PLANA 2.01#11 FLYING MANEROLLING HILLS, CA 902743/16" = 1'-0"1PROPOSED BASEMENT
236
1 6 ' - 4 "
1 0 ' - 7 "
1 2 ' - 1 1 1 /2 "
4 ' - 0 1 /2 "5' - 6"21' - 1 1/2"22' - 0"7' - 0"
1 3 ' - 4 "10' - 8 1/2"14' - 10 1/2"13' - 9"WD5 ' - 1 0 1 /2 "FIREPLACE2' - 4"
FAMILY ROOM
LIVING ROOM
ENTRY
COURTYARD
STUDY
MASTER BEDROOM
MASTER BATH
SHOWER
WC
MASTER CLOSET
BEDROOM 2
BATH 2
POWDER
LAUNDRY
CHEF'S KITCHEN
KITCHEN
DINING ROOM
ENTRY
GARAGE
CLOSET
BEDROOM 3
BEDROOM 4
CLOSET 3
BATH 3
CLOSET 4
BATH 4
TVPOOL BATH
40' - 2"
POOL
FOOTPRINT OF EXISTING
HOME TO BE REMOVED
LINE OF ROOF OVERHANG
COVERED PORCH4' - 1"13' - 3"10' - 2"TRASH YARD
25' - 1"SPA
2
A 4.01
__________________
2
A 4.01
__________________
SKYLIGHT
ABOVE, TYP.
8' - 1"30' - 0"12' - 4 1/2"OPEN PATIO
1436' - 0"
DRIVEWAY
VIEW DECK
1436' - 0"
1429' - 3"
1425' - 8"
1421' - 0"
S Y S B
2 0 ' - 0 "
SYSB
20' - 0"STORAGECOAT
STORAGE71' - 4"
3
A 4.02
__________________
E A S E M E N T
1 0 ' - 0 "
15' - 4"15' - 4"5' - 1 1/2"13' - 1"5' - 8"11' - 0"2' - 3"3' - 6"8' - 0 1/2"REF
FZR
WINE
4 ' - 0 1 /2 "
5
A 4.02
__________________
1428' - 3"
1433' - 6"3' - 0"2' - 11"2' - 11"6 ' - 0 "
3 ' - 0 "
4
A 4.02
__________________
4
A 4.02
__________________
WATER FILTER
A 3.02
2
A 3.01
1
A 3.01
2
A 3.02
1
1436' - 0"
1431' - 0"
42" GLASS GUARDRAIL
1433' - 0"
D.G./STEPPING STONE
ACCESS PATH ON GRADE
12' - 6"
5' - 11"6' - 6"6' - 3"11' - 0"NICHE7' - 1 1/2"13' - 0"7' - 1 1/2"1
A 4.01
__________________
1
A 4.01
__________________2' - 3"13' - 3 1/2"13' - 9 1/2"21' - 1 1/2"10' - 0 1/2"
3' - 11 1/2"3' - 1"3' - 0"6' - 5 1/2"17' - 2 1/2"19' - 2 1/2"1 0 ' - 0 "19' - 1 1/2"BBQ
7' - 0"2' - 0"
NORTH
OPEN CORNER
FIREPLACE
S
S
S
S
S
S
ATTIC ACCESS
ABOVE
ATTIC ACCESS
ABOVE
NEW 400A
ELECTRICAL SERVICE
(E) POWER POLE
NEW PAINTED REDWOOD FENCE
TO SCREEN TRASH YARD
5' - 0"
TANKLESS H.W.
8' - 6"
RECESSED AUTOMATIC
POOL COVER RAISED PLANTERRAISED PLANTER1438' - 10"
TW
HALL
12' - 0"4' - 0"1436' - 0"
D N
CLOSET
OPEN TO
BELOW
LINE OF BASEMENT
D N
6
A 4.02
__________________
MECHANICAL VENTILATION CAPABLE OF 50 CFM
EXHAUSTED TO EXTERIOR (R303.3)
COMBINATION SMOKE AND CARBON MONOXIDE
DETECTOR, HARD-WIRED (R314 & 315)S
SYMBOLS LEGEND
10/31/21
2422 GATEWOOD ST
LA, CA 90031
P: 310 597 9668
E: john@ruz-arch.com
PRIVATE RESIDENCEJULY 25, 2022
1121FIRST FLOOR PLANA 2.02#11 FLYING MANEROLLING HILLS, CA 902743/16" = 1'-0"1PROPOSED FIRST FLOOR
237
2
A 4.01
__________________
2
A 4.01
__________________
1436' - 0"
3
A 4.02
__________________
5
A 4.02
__________________
4
A 4.02
__________________
4
A 4.02
__________________4.0:124.0:12
4 .0 :1 2
4 .0 :1 2
3 ' - 1 "
A 3.02
2
A 3.01
1
A 3.01
2
A 3.02
1
1
A 4.01
__________________
1
A 4.01
__________________
1451' - 3"
1435' - 10"
1436' - 0"
NORTH
STONE-CLAD
MASONRY CHIMNEY
8' - 0"3' - 0"
1445' - 4"1445' - 4"
1451' - 3"
LINE OF WALL BELOW, TYP.12' - 0"3 0 ' - 0 "
NOTE: EAVE ELEVATION IS UNIFORM AT 8'-6" ABOVE
FINISH FLOOR AROUND PERIMETER OF HOME
STONE-CLAD
MASONRY CHIMNEY4.0:124.0:12
4.0:12
9'-3" PLATE HEIGHT 9'-3" PLATE HEIGHT
9'-3" PLATE HEIGHT9'-3" PLATE HEIGHT9 '-3 " P L A T E H E I G H T
8'-0" PLATE HEIGHT
9'-9" PLATE HEIGHT9'-9" PLATE HEIGHT9'-3" PLATE HEIGHTPLATE HEIGHT NOTES
374.0 LF OF ROOF PERIMETER 100.0%
54.0 LF WITH 8'-0" PLATE HEIGHT (PORCH) 14.5%
283.75 LF WITH 9'-3" PLATE HEIGHT 75.9%
36.25 LF WITH 9'-9" PLATE HEIGHT 9.6%
EAVE HEIGHT AT 8'-0" A.F.F.100.0%4' - 1"3' - 1"3' - 1"3 ' - 1 "4' - 1"3 ' - 1 "
POOL BELOW8'-0" PLATE HEIGHT8'-0" PLATE HEIGHT6
A 4.02
__________________
10/31/21
2422 GATEWOOD ST
LA, CA 90031
P: 310 597 9668
E: john@ruz-arch.com
PRIVATE RESIDENCEJULY 25, 2022
1121ROOF PLANA 2.03#11 FLYING MANEROLLING HILLS, CA 902741/4" = 1'-0"1PROPOSED ROOFPROPOSED ROOF MATERIAL SPECIFICATION
238
31' - 0 1/2"20' - 6"42" GLASS GUARDRAIL
IN RECESSED SHOE
POWDERCOATED ALUMINUM
GUTTER (DARK GREY)
STUCCO FINISH ON
SITE RETAINING WALLS
1436' - 0"
FINISH FLOOR 15' - 3 1/2"6' - 4"8' - 0"8' - 0"17' - 7 1/2"22' - 9 1/2"4' - 2"CONCRETE TILE ROOF, DARK CHARCOAL COLOR
1X5 HORIZONTAL WOOD SIDING WITH 1/8" SQUARE
GROOVE O/ BUILDING PAPER O/ 1-HR RATED
DENSGLASS SHEETING (PAINTED WHITE)
SATIN ALUMINUM FRAME DOORS AND
WINDOWS, TYP.
1.25" WIDE TRIM (PAINTED WHITE)
SOLID WOOD FASCIA (PAINTED DARK GREY)
FREEFORM ROUGH STONE
CLADDING AT CHIMNEY
21' - 0"1436' - 0"
FINISH FLOOR15' - 3 1/2"1' - 4"1' - 4"
EXTERIOR WALL SCONCE,
TYPICAL. ALL EXTERIOR
LIGHTING TO BE SHIELDED
DOWNLIGHTS8' - 0"LINE OF BASEMENT EXTENTS (BEYOND)
LINE OF STAIR AND EGRESS WINDOW (BEYOND)3' - 6"LINE OF NATURAL AND FINISH GRADE
6
A 4.02
__________________
10/31/21
2422 GATEWOOD ST
LA, CA 90031
P: 310 597 9668
E: john@ruz-arch.com
PRIVATE RESIDENCEJULY 25, 2022
1121EXTERIOR ELEVATIONSA 3.01#11 FLYING MANEROLLING HILLS, CA 902741/4" = 1'-0"1EAST ELEVATION
1/4" = 1'-0"2WEST ELEVATION
239
CONCRETE TILE ROOF, DARK GREY COLOR
SKYLIGHT, TYP.
1X5 HORIZONTAL WOOD SIDING WITH 1/8" SQUARE
GROOVE O/ BUILDING PAPER O/ 1-HR RATED
DENSGLASS SHEETING (PAINTED WHITE)
SATIN ALUMINUM FRAME DOORS AND
WINDOWS, TYP.
1.25" WIDE TRIM (PAINTED WHITE)
SOLID WOOD FASCIA (PAINTED DARK GREY)
WOOD GARAGE DOOR,
PAINTED WHITE
CUSTOM SOLID OAK
ENTRY DOOR
EQEQ
6' - 4"1' - 8"4' - 10 1/2"5' - 0"6' - 4"5' - 0"5' - 0"3' - 3"10/31/21
2422 GATEWOOD ST
LA, CA 90031
P: 310 597 9668
E: john@ruz-arch.com
PRIVATE RESIDENCEJULY 25, 2022
1121EXTERIOR ELEVATIONSA 3.02#11 FLYING MANEROLLING HILLS, CA 902741/4" = 1'-0"2NORTH ELEVATION
1/4" = 1'-0"1SOUTH ELEVATION
240
CRAWLSPACE CRAWLSPACE
2' - 4"ENTRY COURTYARD
LIVING ROOM
POOL
1436' - 0"
1432' - 0"
1429' - 0"
1432' - 6"
1436' - 0"
1428' - 0"
SURGE BASIN
TOW (VARIES)
TOW (VARIES)8' - 0"15' - 3 1/2"8' - 0"9' - 9 1/2"9' - 3"16' - 4 1/2"21' - 9"20' - 1 1/2"12' - 11 1/2"8' - 0"POOL
1431' - 3"
1436' - 0"3' - 2 1/2"1428' - 0"
SURGE BASIN
TOW (VARIES)
TOW
1430' - 6"
WATERLINE
1426' - 6"
TOW
DINING ROOMFAMILY ROOM
9' - 9"9' - 3"8' - 0"8' - 11 1/2"10/31/21
2422 GATEWOOD ST
LA, CA 90031
P: 310 597 9668
E: john@ruz-arch.com
PRIVATE RESIDENCEJULY 25, 2022
1121BUILDING SECTIONSA 4.01#11 FLYING MANEROLLING HILLS, CA 902741/4" = 1'-0"2SECTION 2
1/4" = 1'-0"1SECTION 1
241
EASEMENT
5' - 0"3' - 0"1' - 0"10' - 0"9' - 0"
CRAWLSPACE
LINE OF (E) GRADE
6' - 0"8' - 0"1443' - 10"
1435' - 10"
1436' - 0"
1438' - 10"
TW
TW
3' - 0"
BEDROOM 3 HALL
9' - 3"1432' - 3"MAX.5' - 0"4' - 5"3' - 6"2' - 6"1436' - 0"
MASTER BEDROOM
9' - 3 1/2"8' - 0"8' - 4"SAUNA
POOL
1420' - 6"
EQUIPMENT
5' - 0"1425' - 6"
10' - 0"10' - 0"2' - 6"4' - 6"1436' - 0"
MASTER BEDROOM MASTER BATH
8' - 0"8' - 0"9' - 3"9' - 3"9' - 4"3' - 8"3' - 6"LIGHTWELL
BEDROOM 5SAUNA8' - 6"8' - 4"6' - 0"5' - 0"1429' - 10"
1430' - 10"
1436' - 0"
1425' - 6"
1420' - 6"
1436' - 0"
1435' - 6"
POOLSPA
1432' - 6"
1435' - 10"
TOW
TOW
MASTER CLOSET STUDY
INDOOR POOL
BATHROOM
5' - 0"10/31/21
2422 GATEWOOD ST
LA, CA 90031
P: 310 597 9668
E: john@ruz-arch.com
PRIVATE RESIDENCEJULY 25, 2022
1121BUILDING SECTIONSA 4.02#11 FLYING MANEROLLING HILLS, CA 902741/4" = 1'-0"3SECTION 3
1/4" = 1'-0"5SECTION 5
1/4" = 1'-0"4SECTION 4
1/4" = 1'-0"6SECTION 6
242
10/31/21
2422 GATEWOOD ST
LA, CA 90031
P: 310 597 9668
E: john@ruz-arch.com
PRIVATE RESIDENCEJULY 25, 2022
11213D VIEWSA 7.01#11 FLYING MANEROLLING HILLS, CA 902742HILLSIDE PERSPECTIVE
3HILLSIDE PERSPECTIVE 2
1STREET FACADE
243
N 73°11'06" E
326.70'N 05°58'24" W78.33'N 63°12'59" E
(
R
A
D
I
A
L
)
341.34'
20.00'
321.34'
20.00'
306.70'
N 73°06'18" E
(RADIAL)
(RADIAL)
N 61°45'40" E=09°53'19"R=700.00'L=120.81'T=60.56'=09°53'27"R=720.00'L=124.29'T=62.30'N 25°35'54" W103.57'=01°27'19"
R=700.00'
L=17.78'
T=8.89'
FD. 2" I.P. & WOODPLUG, FLUSH, ACCEPTEDPER R.S. 59, PGS. 8-10
FD.
2
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ESTAB. AT R
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DIST. (341.3
4
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)
F
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ESTAB. AT REC. CALC.
DELTA (9°53'19") ALONG
CURVE FROM NW PER
R.S. 59, PGS. 8-10ABBREVIATIONS Bolton Engineering Corp.
Civil Engineering and Surveying
25834 Narbonne Avenue Suite 210
Lomita, Ca. 90717
Ph: 310-325-5580 Fax: 310-325-5581
PRELIMINARY: FOR PLANNING PURPOSES
C0.0NEVENKA LLCGRADING PLANNEW RESIDENTIAL ESTATE11 FLYING MANE ROADROLLING HILLS, CA 9027430306030LEGENDABBREVIATIONSSHEET INDEXOWNER / CLIENT:CONCEPT GRADING PLAN11 FLYING MANERolling Hills, CA 90275CIVIL ENGINEER / PREPARED BY:244
326.70'
341.34'
20.00'
321.34'
20.00'306.70'N 73°06'18" E(RADIAL)
(RADIAL)
N 61°45'40"
E=09°53'19"R=700.00'L=120.81'T=60.56'=09°53'27"R=720.00'L=124.29'T=62.30'=01°27'19"
R=700.00'
L=17.78'
T=8.89'
ESTAB. AT REC. CALC.DELTA (17°27'12")ALONG CURVE FROM NWPER R.S. 59, PGS. 8-10
ESTAB. AT REC. CALC.
DELTA (9°53'19") ALONG
CURVE FROM NW PER
R.S. 59, PGS. 8-10
N 73°11'06" E
N 05°58'24" W78.33'N 63°12'59" E
(
R
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321.34'
306.70'N 25°35'54" W103.57'FD.
2
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25834 Narbonne Avenue Suite 210
Lomita, Ca. 90717
Ph: 310-325-5580 Fax: 310-325-5581
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- THIS IS A DIAGRAMMATIC DRAWING AND IS NOT A LEGAL SURVEY.
- CONTRACTOR TO VERIFY ALL MEASUREMENTS PRIOR TO BIDDING & CONSTRUCTION.
- NOTIFY LANDSCAPE ARCHITECT OF ANY DISCREPANCIES.
- ALL ADJUSTMENTS WILL BE MADE IN THE FIELD BY ARCHITECT, CONTRACTOR & HOMEOWNER.
PRELIMINARY LANDSCAPE PLAN FOR
11 FLYING MANE - ROLLING HILLS - CA. - 90274
BY: NATURAL ART LANDSCAPE LIC# 1041649 - 4415 VIA PINZON - PALOS VERDES ESTATES - CA - 90077
NESW
VERSION 4.12.22
VEGGI
BEDS
NOTES:- IRRIGATION TO FOLLOW ALL CITY & COUNTY REQUIREMENTS FOR WATER EFFICIENCY & CONSTRUCTION. INCLD’S BUT NOT LIMITED TO:WATER METER, BACK-FLOW, PRESSURE REGULATORS ETC…- ALL PLANTED AREAS TO BE COVERDWITH 3” MULCH- ALL SOILS TO BE IMPROVED ACCORDINGSOILS REPORT / PLANTING SPECIES-
I AGREE TO COMPLY WITH THE
REQUIREMENTS OF THE WATER EFFICIENT
LANDSCAPE ORDINANCE & SUBMIT A
COMPLETE LANDSCAPE DOCUMENTATION
PACKAGE.
——————————————————————
EVAN SMITH
LA # 4716
REGISTERED L A N D SCAPE
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STATEOF CA L I F O R N IA*EVANS M I T H #
4
716SIGNATURE
DATE
EXP 1/31/24
4/11/22
10'
EXISTING HEDGETO REMAIN
O L I V E G R O V E
ORCHARD E X I S T I N G T E R R A C E
E X I S T I N G T E R R A C E
E X I S T I N G T E R R A C E
E X I S T I N G T E R R A C E
E X I S T I N G T E R R A C E
V I NE Y A R D
V I NE Y A R D
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PROPOSED TREES
TYPICALEXISTING HEDGE
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TREESPROPOSED 5,125 SF 1-STORY SFD
FUTURE
STABLE CORRAL
AREAFUEL MOD ZONE "A"20'FUEL MOD ZONE "B"80'FUEL MOD ZONE "A"20'810 Sq ft
249
1" = 20’ - 0"0ft 10ft 30ft 60ft5ft20ft40ft
NOTES:
- THIS IS A DIAGRAMMATIC DRAWING AND IS NOT A LEGAL SURVEY.
- CONTRACTOR TO VERIFY ALL MEASUREMENTS PRIOR TO BIDDING & CONSTRUCTION.
- NOTIFY LANDSCAPE ARCHITECT OF ANY DISCREPANCIES.
- ALL ADJUSTMENTS WILL BE MADE IN THE FIELD BY ARCHITECT, CONTRACTOR & HOMEOWNER.
PRELIMINARY LANDSCAPE PLAN FOR
11 FLYING MANE - ROLLING HILLS - CA. - 90274
BY: NATURAL ART LANDSCAPE LIC# 1041649 - 4415 VIA PINZON - PALOS VERDES ESTATES - CA - 90077
NESW
PRELIMINARY
MAXIMUM APPLIED WATER ALLOWANCE CALCULATIONS
FOR NEW LANDSCAPEFD. 2" I.P. & WOODPLUG, FLUSH, ACCEPTEDPER R.S. 59, PGS. 8-10FD. 2" I.P. & TAG, RE 122,PER R.S. 59, PGS. 8-10ESTAB. AT REC. RADIALDIST. (341.34') FROM NEPER R.S. 59, PGS. 8-10FD. 3/4" REBAR, NO CAP,NO REF., N60°36'09"W, 0.58'FROM PROPERTY CORNERESTAB. AT REC. CALC.DELTA (17°27'12")ALONG CURVE FROM NWPER R.S. 59, PGS. 8-10ESTAB. AT REC. CALC.DELTA (9°53'19") ALONGCURVE FROM NW PERR.S. 59, PGS. 8-10N 73°11'06" E326.70'N 05°58'24" W
78.33'N 63°12'59" E (RADIAL)341.34'20.00'321.34'306.70'N 73°06'18" E(RADIAL)(RADIAL)N 61°45'40" EN 2 5 °3 5 '5 4 " W
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FL Y I N G M A N E R O A D(4 0 'W I D E P R I V A T E S T E E T )20'20'20'20'4 0'W{1436' - 0"FOOTPRINT OF (E) HOME TO BE REMOVEDLINE OF ROOF OVERHANG POOL 13' - 4 1/2"40' - 0"3' - 0"3 ' - 0 "3' - 0"3' - 0"PROPOSED 5,000 SF 1-STORY SFD 10/31/212422 GATEWOOD STLA, CA 90031P: 310 597 9668E: john@ruz-arch.com
PRIVATE RESIDENCEDEC 8, 2021
1121OVERALL SITE PLANA 1.01#11 FLYING MANEROLLING HILLS, CA 90274PROPOSED RETAINING WALLS, MAX HT 5'-0"
AVERAGE HEIGHT 2.5' MAX
153.3497'STREET2,160 Sq ftPAVING3,240 Sq ftSLA= 472 Sq ftFUEL MOD ZONE "A"20'FUEL MOD ZONE "B"80'FUEL MOD ZONE "A"20'ETO = 42.6LOT SIZE = 51,369SPECIAL LAND AREA ( POOL) -472STREET PAVING = -2,160PROPOSED HOUSE = -5,000PROPOSED PAVING = -3,240REMAINING LANDSCAPE AREA = 40,497
250
Agenda Item No.: 11.A
Mtg. Date: 09/12/2022
TO:HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM:ROBERT SAMARIO, FINANCE DIRECTOR
THRU:ELAINE JENG P.E., CITY MANAGER
SUBJECT:APPROVE FINANCE/AUDIT/BUDGET COMMITTEE
RECOMMENDATION TO AMEND THE CITY'S GENERAL FUND
RESERVE POLICY
DATE:September 12, 2022
BACKGROUND:
The City of Rolling Hills adopted financial policies in 2007 (amended on 5/23/2022) that
include a requirement that the City set aside funds equal to 40% of prior year audited General
Fund revenues. The purpose of the reserves are to address any one of a number of
unexpected and unbudgeted circumstances and events that have a material financial impact
on the City.
Based on the final audited General Fund revenues for fiscal year 2020/21, the City's General
Fund should have approximately $857,824 set-aside in reserves. The actual reserves at June
30, 2022 are estimated to be $5.6 million, which equates to 260% of final audited General
Fund revenues for fiscal year 2021.
During the recent budget discussions, a few Council members expressed a desire to maintain
reserves at 100% of the operating budget. As a result, staff suggested Council direct staff to
meet with the Finance/Audit/Budget Committee to review some of the factors that should be
considered in determine the appropriate level of reserves. Council ultimately provided staff
with such direction.
DISCUSSION:
The purpose of reserves is to have funds available to respond to unexpected events and
circumstances that result in extraordinary costs and/or a material loss of revenues. These
"events and circumstances" generally include economic downturns, losses stemming from
natural disasters (flooding, earthquakes, wildfires, etc.), changes in state or federal legislation,
and emergency repairs to city facilities and infrastructure.
Every city is unique with respect to its exposure to the events and circumstances noted above
or others not noted. As such, each City is unique and should consider the factors affecting
251
them in determining what level of reserves are appropriate for their jurisdiction. For example,
cities that rely on tourism that generate sales tax and hotel occupancy tax revenues are more
vulnerable to economic downturns, whereas a "bedroom" community such as Rolling Hills that
has little or no commercial activity are not. Similarly, a city adjacent to wildland areas are
susceptible to damages caused by wildfires in comparison to other cities.
Some of the factors relevant to the City of Rolling Hills that mitigate some of the exposures
common local governments include strong insurance coverage with minimal out-of-pocket
requirements for "deductibles"; a revenue base that primarily consists of property tax
revenues, which have shown to be very stable and not nearly as elastic to changes in the
general economy as sales taxes, hotel taxes, or development fees.
However, the City of Rolling Hills is very susceptible to wildfires given its proximity to large
wildland areas that are at high risk of fire. In addition, given the relatively small size of the
City's operations, the shear magnitude of the risks and possible losses should be weighed
against the actual dollars set aside based on the reserve requirements. In other words, the
current reserve policies call for $857,824 to be set aside. Is this enough when considering the
magnitude of the loss the amount the City may need to pay after factoring the level of
insurance that may cover the losses and what FEMA and CalOES may cover if the scale of
the fire warrants the declaration of a natural disaster.
One other factor to consider is whether reserves should be based on a percentage of
revenues or expenditures, and whether they should be based on actual amounts versus
budgeted amounts.
At the August 22, 2022 Finance/Budget/Audit Committee Meeting, staff discussed all of these
factors and points with the Committee and requested recommendations for how, if at all, the
current reserve policies might be amended. The Committee recommends modifying the
General Fund Reserve Policy to 100% of prior year audited General Fund revenues.
FISCAL IMPACT:
None.
RECOMMENDATION:
Approve as presented.
ATTACHMENTS:
CL_AGN_220822_FBA_ReservePolicyDiscussion.pdf
252
CITY OF ROLLING HILLS
DISCUSSION ON RESERVE POLICIES
AUGUST 22, 2022
253
BACKGROUND
Setting aside monies in a reserve account for a “rainy day”
is essential and fiscally responsible
Purpose is to be able to respond/address unexpected
circumstances and events
Impacts on revenues of economic downturns
Natural disasters (earthquakes, floods, wildfires) –extraordinary costs and potential loss of revenues
Other unexpected budget impacts (lawsuits, major repairs, etc.)
The key question is: “How much should RH set aside”?
254
CITY OF ROLLING HILLS ATTRIBUTES
Minimal facilities and infrastructure
City Hall
RHCA building
Tennis Courts
Parking Lot
Insurance Portfolio (Member of CJPIA -~125 members)
Property (Wind, fire, etc.) –Shared limits of $500M with $10k SIR
Flood Insurance –Shared limits of $10M with $10,000 SIR
Earthquake -Shared limits of $150M with 5% SIR ($100k Minimum)
255
CITY OF ROLLING HILLS ATTRIBUTES
Stable Revenues
Property Tax and Deed Transfer Tax revenues make up
almost 60% of total revenues
Property taxes has proven to be relatively inelastic to
normal economic swings
Prop 13 assessed values are almost always well below market values
When values drop, typically still remain above assessed values (2008
recession was first occurrence)
Minimal sales tax revenues and no hotel taxes, which are
highly elastic to economic cycles
256
CITY OF ROLLING HILLS ATTRIBUTES
Primary Risks
Large scale damage to residential/private properties that could
temporarily affect assessed values and thus property tax
revenues
Damage to City properties from flooding, fires, earthquakes
Insurance coverage vs potential loss
Possibility of Federal/State-declared disaster –could reimburse up to
94% of eligible costs
Lawsuit/Liability Claim -trip and fall, pollution, workers comp,
personnel-related, etc.
257
CURRENT POLICIES
Current policies require that reserves be set aside equal
to 40% the most recent audited General Fund revenues
Equates to $857,824
Estimated reserves at June 30, 2022 = $5,620,841
260% of FY 2020/21 audited revenues ($2.1M)
196% of FY 2022/23 Operating Budget ($2.9M)
258
OTHER CONSIDERATIONS
May want to consider using adopted operating budget
(total expenditures less capital) as the basis for
calculating reserves
Using a % rather than a fixed amount ensures reserves
keep pace with size of city
259
DISCUSSION
260
Agenda Item No.: 11.B
Mtg. Date: 09/12/2022
TO:HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM:VANESSA HEVENER, SENIOR MANAGEMENT ANALYST
THRU:ELAINE JENG P.E., CITY MANAGER
SUBJECT:RECEIVE AN UPDATE ON THE CREST ROAD EAST AND EASTFIELD
DRIVE ELECTRIC UTILITY UNDERGROUNDING PROJECTS AND
PROVIDE DIRECTION ON THE EASTFIELD DRIVE FEMA/CALOES
GRANT
DATE:September 12, 2022
BACKGROUND:
On September 14, 2020, the City was awarded $1,145,457 in Federal funds to underground
1,820 feet of utility infrastructure along Crest Road East from Wideloop Road to the eastern
city limits. The Crest Road East grant requires a Local Match of $381,819 for a total amount of
$1,527,276.
On January 26, 2022, the City was awarded $1,971,882 in additional Federal funds to
underground of 4,735 feet of utility infrastructure along Eastfield Drive from Outrider Road to
Hackamore Road. The Eastfield Drive grant requires a Local Match of $657,294 for a total
amount of $2,629,176.
The City in its applications to the Federal grants committed $1,039,113 of Local Match for both
projects using the City's Rule 20A work credits of $1.2M. Rule 20 is a tariff applied to all
ratepayers for electric utilities to convert overhead power lines and other equipment to
underground facilities. The Rule 20 program is currently divided into subprograms that provide
diminishing levels of ratepayer contributions to projects, as follows:
Rule 20A projects are 100 percent ratepayer-funded but must meet public interest
criteria. The utilities annually allocate Rule 20A work credits (or “work credits”) to cities
and unincorporated counties to redeem for their undergrounding project costs.
Rule 20B projects may be for any undergrounding purpose but must consist of a
minimum of 600 feet. Ratepayers fund around 20 to 40 percent of the costs of these
projects. The applicant bears the balance of the project cost. Local government
applicants may request the utility initially fund their Rule 20B project's engineering and
design costs and reimburse the utility later provided that the project goes forward. Unlike
Rule 20A, there are no work credits involved with Rule 20B.
Rule 20C projects, the applicant – often an individual property owner or developer –
261
pays for the full cost of undergrounding, less the cost of the estimated salvage value and
depreciation of the removed overhead electrical facilities.
Southern California Edison (SCE) determined that the initial Rough Order of Magnitude (ROM)
for the Crest Road East project was $1,000,000 expressed in 2023 dollars which alone will
most likely exhaust all of the City's existing Rule 20A work credits since Rule 20A requires a
project with a minimum of 600 linear feet of mainline trenching (the Crest Road East project
includes 950 linear feet of mainline trenching.)
Given the rise in construction costs, the City does not have sufficient Rule 20A work credits for
the Eastfield Drive project. In order to proceed with the Eastfield Drive project and retain the
Federal funding, the City may need to use General Fund reserves to provide the Local Match.
In June 2022, Staff reached out to Los Angeles County Department of Public Works to inquire
about the County potentially donating excess work credits to fund the entirety of the Crest
Road East project and/or fulfill the Local Match portion of the Eastfield Drive project.
Councilmember Wilson also reached out separately to Supervisor Hahn's Office.
On July 26, 2022, the City was informed that a donation in the amount of $350,000 in Rule
20A work credits was approved by Supervisor Hahn's Office (the initial request was $350,000
based on outdated cost estimates). Staff has since requested additional donation in the
amount of $650,000 for a total amount of $1,000,000. This additional funding request reflects
current estimated construction costs.
DISCUSSION:
Through efforts and involvement from Councilmember Wilson, the City was informed on
August 31, 2022, that the full amount request of $1,000,000 Rule 20A work credits donation
was approved by Supervisor Hahn's Office for the Eastfield Drive utility undergrounding
project. Based on discussion with Los Angeles County Department of Public Works Staff, the
Board of Supervisors is anticipated to approve the request at its December meeting. Once it
is approved, the City will send a letter with approval from the Board of Supervisors to SCE
requesting to transfer County Rule 20A work credits to the City’s account.
The table below summarizes the funding required to complete both projects including the
County Rule 20A work credits donation:
Available Rule 20A Local Match Rule 20A
Crest Road East $1,000,000
Eastfield Drive $1,000,000
Project Contingency $200,000
City Balance $1,200,000
County Contribution $1,000,000
Total $2,200,000 $2,200,000
With the County's donation, Staff anticipates that the Local Match requirement for both
projects will be met. That being said, Staff is seeking direction on the Eastfield Drive utility
undergrounding project.
FISCAL IMPACT:
At present, there is no fiscal impact. There may be a rise in construction costs if the projects
262
are delayed.
RECOMMENDATION:
Receive report and provide direction to staff.
ATTACHMENTS:
Hahn_Rule 20A Donation Approval.pdf
263
1
Vanessa Hevener
From:Gonzalez, Daritza <DGonzalez@bos.lacounty.gov>
Sent:Wednesday, August 31, 2022 10:48 AM
To:Christian Horvath; Vanessa Hevener
Cc:James Chon; Jose Suarez; Velazquez, Erika
Subject:Rule 20A Funding
Hi,
I am writing to confirm that Supervisor Hahn has agreed to transfer $1 million of the Fourth District’s Rule 20A funding
allocation to the City of Rolling Hills for their Crest Road and Eastfield Drive underground utility projects. LA County’s
Department of Public Works has confirmed that the projects are Rule20A eligible projects. Department staff will work
with City staff on the transfer of the funds. James Chon and Jose Suarez will be the department contacts.
Please let me know if you have any questions.
Thank you,
Daritza Gonzalez
Public Works, Parks & Rec, and ISD Deputy
LA County Supervisor Janice Hahn
O: 213.974.4444
C: 213.705.8770
264
Agenda Item No.: 11.C
Mtg. Date: 09/12/2022
TO:HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM:VANESSA HEVENER, SENIOR MANAGEMENT ANALYST
THRU:ELAINE JENG P.E., CITY MANAGER
SUBJECT:RECEIVE REPORT ON THE SEPTEMBER 1, 2022 ROLLING HILLS
COMMUNITY ASSOCIATION (RHCA) BOARD MEETING ON THE
CITY'S OUTDOOR SIREN PROJECT; CONSIDER PROJECT OPTIONS
PROPOSED BY HQE; AND PROVIDE DIRECTION TO STAFF.
DATE:September 12, 2022
BACKGROUND:
In Fiscal Years 2019-2020 and 2020-2021, the City Council provided funding for the Block
Captain Program to investigate communication platforms in the event of complete power
failure in the community. The Block Captains and City staff used funds to purchase two-way
radios and when the handheld radio option proved to be ineffective, a Request for Proposal
(RFP) was issued in February 2021 to solicit proposals on other communication systems. The
City received one proposal from HQE Systems (HQE), Inc.
On April 26, 2021, Staff recommended that City Council engage the services of HQE. The City
Council directed Councilmember Pieper to work with Staff to better understand the evolution
of the communication project and the scope of the feasibility study. As directed, Staff met with
Councilmember Pieper on four occasions: May 20, 2021, July 15, 2021, July 23, 2021 and
August 12, 2021. Some of the meetings with Councilmember Pieper included the Lead Block
Captains Arlene and Gene Honbo. Staff also worked with Project Manager Alan Palermo and
HQE to provide technical information requested by Councilmember Pieper. The Lead Block
Captains, along with members of the Block Captains were in support of a feasibility study. The
City Council approved a Professional Services Agreement (PSA) with HQE to prepare a
feasibility study that would identify the hardware, location of the hardware, software, system
integration, and a detailed cost estimate to install a siren system for the community.
At the January 10, 2022, City Council meeting Staff presented the final Feasibility Study and
recommended to City Council to conduct a community survey to gauge interest for an outdoor
siren system. In review of the Feasibility Study, the City Council requested information relating
to the annual maintenance cost of the proposed outdoor siren system. The City Council also
requested a street level map of Solution A and Solution B presented in the Feasibility Study.
265
On March 14, 2022, the City Council unanimously voted to amend the PSA with HQE
allocating an additional not to exceed $3,500 to investigate potential co-location sites of the
poles. On June 16, 2022, HQE Staff and Block Captain Leads Arlene and Gene Honbo
conducted a site visit at the Main Gate, Crest Gate, Eastfield Gate and the Radar Station. In
early July, HQE submitted the revised Feasibility Study that included two additional options:
Solution C includes the three gates and the Radar Station and Solution D includes only the
three gates.
At the August 8, 2022, City Council meeting, Staff presented the potential site locations and to
consider Solution D. Representatives from HQE were present to answer questions from
Council and members of the public. HQE informed City Council that they had completed the
remaining tasks of the Feasibility Study at no cost to the City, a savings of $22,814 and invited
the Council to observe a demonstration of the proposed system, if desired. City Council
directed Staff to seek approval from the Rolling Hills Community Association to place the siren
poles at the three gate locations.
DISCUSSION:
On September 1, 2022, Staff and Councilmember Mirsch attended a demonstration of the
proposed outdoor siren system equipment at HQE headquarters. The demonstration included
a tour of their facility where manufacturing of the equipment was conducted in-house. After the
tour, the demonstration simulated a test warning that would be sent out in case of an
emergency. The equipment used consisted of a single 4' speaker mounted on a pole 25 feet
above ground (for Rolling Hills, there would be 4-4' speakers mounted 50 feet above ground
at each gates). To ensure the best sound coverage, the speakers can be adjusted to rotate a
few degrees at the time through the use of software application. The quality of the intelligible
voice was clear and could be easily heard.
In our discussion with HQE, it was conveyed that they were recently awarded a contract with
the City of Paradise to install 21 poles and are in the process of installing them.
Staff also attended the Rolling Hills Community Association (RHCA) Board meeting on
September 1, 2022. Per Council direction, the City Manager asked that the RHCA Manager
present to the Board of Directors the City's request to place the siren poles at the three
gatehouse locations. At the September 1, 2022 RHCA Board meeting, the City's question was
not presented as requested. As a result, the Board of Directors began asking questions with
respect to public safety, an area outside the purview of the RHCA. The Board of Directors
ultimately did not discuss the City's request to place siren poles at the three gates. Instead the
Board of Directors requested that the RHCA Manager meet with City Staff and that the RHCA
Liaisons meet with the City Council subcommittee to discuss why the Board of Directors were
not informed of the project, if the project was warranted, and concerns relating to only having
one proposer submit a proposal for the project.
In addition, per Council direction, Staff reached out to the residents residing near the three
gate locations to inform them of the project. Those residents were in support of the project
Continuing the discussion from the August 8, 2022 City Council meeting, the City Council was
deciding on the project option to implement: Solution A considered aesthetic as a priority with
9-30' poles, Solution B offers the most reliable solution with 3-50' poles . Solution D includes
the three gate locations with 3-50' poles.
266
The City received comment letters from the Block Captains and Block Captain Support Team
as well from Block Captains Melissa McNabb and Judith Haenel. The comment letters
support the outdoor siren project and urge the City Council to select an option to move forward
with the next step in the project. The comment letters are included with this staff report.
FISCAL IMPACT:
Depending on the option selected for implementation, it can range from $144,573 to
$334,748. Solution A considered aesthetic as a priority for an estimated construction cost of
$310,602 with an annual maintenance fee of $32,798.24. Solution B offers the most reliable
solution in the market today for an estimate of $144,573 with an annual maintenance fee of
$13,981.55. Solution D includes the three gate locations in the amount of $334,748 with an
annual maintenance fee of $29,297.82.
The Fiscal Year 2022-2023 Budget includes funding of up to $300,000 for the implementation
of the outdoor siren system.
RECOMMENDATION:
Receive report, consider project options and provide direction to staff.
ATTACHMENTS:
CL_AGN_220912_CC_PublicComment02.pdf
CL_AGN_220912_CC_PublicComment01.pdf
CL_AGN_220912_CC_PublicComment04.pdf
CL_AGN_220912_CC_PublicComment03.pdf
CL_AGN_220912_HQE Systems_Feasbility Study.pdf
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August 25 , 2022
Dear Honorable Mayor and RH City Councilmembers:
Thank you for inviting the HQE experts to the City Council meeting on August 8, 2022 to answer
your questions and concerns. We understand:
• The additional option of using the three gate locations for pole installation satisf ies your
concern whereby view obstruction is minimized;
• All siren options ha ve siren coverage levels of 70 dB level which meets FEMA
standards; two siren options can be accompanied with voice instructions;
• HQE completed the remaining tasks of the feasibility study thereby saving the City of
Rolling Hills $22,720.
• The implementation costs are dependent on the option chosen and range from $144,573
to $334,748. The Outdoor Siren Project is included in this year’s budget at $300,000.
Ongoing maintenance is additional and costs are a function of options chosen.
The HQE Siren Project directly aligns with the Council’s #1 strategic priority, Wildfire/Emergency
Preparedness and Evacuation. The sirens remain as a viable option to satisfy the concerns of
residents on how residents are notified in the event of a complete power failure. We are
unaware that the Council has identified any other viable option to sirens.
We strongly encourage the Council to move forward with the next phase of the project. Our
understanding is conducting siren demonstrations, securing alternative bids, obtaining customer
reference checks, validating maintenance options/costs, etc. can be completed early in the next
phase as a separate task before the Council’s final decision and approval.
Respectfully,
Rolling Hills Block Captains and Support Team
Arlene Honbo – Zone 7a
Gene Honbo – Zone 7a
Leslie and Mark Stetson – Zone 13b
V’Etta Virture – Zone 18a
Dorothy Vinter – Zone 15c
Kay Lupo – Zone 15a
Baker Smith – Zone 21a
Judith Haenel – Zone 22a and 23a
Kathleen Hughes – Zone 18b
Pia Raine – Zone 6b
Arun Bhumitra – Zone 3b
Maureen Hill – Zone 5a
Marian Visco – Zone 5b
Susan Collida – Zone 17 a
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Letter to Rolling Hills City Council – August 25, 2022 page 2
Rolling Hills Block Captains and Support Team (continued)
Tuba Ghannadi – Zone 19a
Kathy Patman – Zone 21b
Marita Geraghty – Zone 17b
Debra Shrader – Zone 13a
Rae Walker – Zone 7b
Sandy Sherman – Zone 16a
Michael Sherman – Zone 16a
Pam Crane – Zone 18a
Clint Patterson – Zone 15b
Nicole Tangen – Zone 1a and 1b
Dustin McNabb – Zone 4b
Diane Montalto – Zone 4b
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From:Arlene Honbo
To:McKinnie Consulting; A.Shen.Smith; frederick Lorig; Annie Occhipinti; Ty Bobit; Jim Black; Patrick Wilson; Leah
Mirsch; Jeff Pieper; Bea Dieringer
Cc:Elaine Jeng; Christian Horvath; Vanessa Hevener; Kristen Raig - RHCA; Mark Grindle; Arty Beckler
Subject:Outdoor Siren Project
Date:Wednesday, September 7, 2022 9:48:07 AM
Attachments:Letter to City Council Outdoor Siren August 25 2022 final v1.docx
This email is being sent to RHCA Board, RH City Council and Block Captains and Support
Team
http://enewspaper.latimes.com/infinity/article_share.aspx?guid=dc5f6d1a-a68c-48a9-b2b7-
7ed41e720930
This is a link to today’s Los Angeles Times article describing the Fairview fire near Hemet. Read about
the chaotic nature of evacuation warnings to leave that “didn’t come until there were only minutes left.”
Many Block Captains and Support Team members have advocated to the RH City Council to define a
way to notify residents to evacuate when there is a complete power outage - no cellular, landline or
internet connection (see letter attached below). Relying on first responders to go door-to-door to notify
residents is unacceptable. This is time consuming and valuable resources should be fighting fires and
directing traffic. The Outdoor Siren Project addresses how sirens can be used to notify residents to
evacuate.
This project is not about protecting views. It is not about revisiting the HQE Systems’ selection process
conducted by RH City staff. This project is focused on saving lives and addressing concerns of residents.
We elected RH City officials and RHCA Board members to stay informed of the needs of their
constituents. Many campaign promises have been made on fire prevention and public safety. Siren
project updates have been published in the Blue Newsletter throughout 2022 for ALL residents. RHCA
Board members should focus on the question posed by the RH City Council - “Does the RHCA Board
object to placing a siren at each of the gatehouses?
Regards,
Gene and Arlene Honbo, Block Captain Leads
271
From:Judith haenel
To:Vanessa Hevener
Cc:Elaine Jeng
Subject:Letter to City Council
Date:Tuesday, September 6, 2022 2:10:38 PM
9.6.2022
Dear Honorable Mayor and City Councilmembers,
I have been supportive of the siren project since itsinception and have added my name to the recentBlock Captain’s letter asking the City Council tomove forward on the project. However, afterattending a few of the City Council meetings andlistening to the siren presentation by HQE, I have
some additional questions:
I understand the City has included in the budget to
purchase sirens but after hearing about the annualmaintenance I am concerned whether that willcontinue to be a line item in the annual budget?
Will the continued maintenance need to be votedupon every year? At some
point, in future years, if there is no budget to
maintain the sirens, is the cost of installing sirens
worth it?
After experiencing the last Malibu fire and having abusiness in Malibu, I have taken time to introducemyself to the Public Safety contact at the City ofMalibu and discuss what they are addressing in thefuture for fire safety. Susan was very forthcomingwith her information and shared that the City of
Malibu applied for a grant for multiple sirens (20?)
since they are a much larger community than
Rolling Hills.
Regardless of the number of sirens needed inRolling Hills will the City consider applying for agrant?
Other items Susan discussed with me included,immediately after the last fire the City of Malibu
purchased megaphones for City employees. I am
not sure if they made them available to the
community.
272
Prior to knowing what Malibu did, I personally
purchased megaphones, that have a siren option,
and distributed to numerous Block Captains, Rolling
Hills City and Association offices.
Will the City of Rolling Hills consider purchasingmegaphones that have the siren option, for eachhousehold or at least each Block Captain?
The Fire Department, through a grant, just offered
free NOAA weather radios to the Malibu
community.
Is this something the City of Rolling Hills can
investigate?
If indeed the sirens are installed in Rolling Hills, itwill still take a considerable amount of time tocome to fruition. The City and Block Captains havespent a lot of time discussing preparing for possible
emergencies but all the preparing in the world
doesn’t help if an emergency happens tomorrow.
Are megaphones and/or NOAA radios
something the City of Rolling Hills can investigateright away?
Susan suggested speaking to other communities onthe PV peninsula to see if they are consideringsirens as well and, if so, she thought if wecombined our efforts perhaps we would get better
pricing on product and installations.
Will somebody from the City of Rolling Hills be in
contact with other nearby cities?
Additionally, at the last City Council meeting Iattended it was suggested that a test run of thesirens be done. HQE was offering to do it at theirbusiness location or in Rolling Hills. I believe itmakes more sense to do it in Rolling Hills so it is
determined 100% that sirens will be effective
throughout the city since the area encompasses
hills and canyons. etc. This would also give Rolling
Hills residents exposure to the effectiveness of sirenusage.
I would also like to know other communities whereHQE has installed sirens that are similar to whatRolling Hills would be purchasing, and if they havebeen used in an actual emergency, how effective
were they for evacuation?
Have any
273
alternatives to sirens been researched, such as
spraying canyons with a fire retardant material?
I believe there is a material similar to the redproduct that is dropped during an active fire thatmight be clear in appearance. Has anyone checkedin to the cost and effectiveness of this type ofoption, or any similar option, on an annual basis,versus siren installation and annual maintenance?
Thank you for your attention to my inquiries.
Respectfully, Judith HaenelBlock Captain for Zones 22a and 23a alongEastfield Drive
Sent from my iPhone
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Mass Notification Report
Global Headquarters | 27419 Via Industria | Temecula, CA 92105 | 800.967.3036
www.HQESystems.com
Prepared August 2022
For The City of Rolling Hills, CA
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Mass Notifications Systems Installation Report V3
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Disclaimers
All product names,logos,and brands are the property of their respective owners.All company,product,
and service names used in this proposal are for identification purposes only.Using these names,logos,
and brands do not imply endorsement.
Neither HQE Systems,Inc.nor its contributors shall be held liable for any improper or incorrect use of
the information described and/or contained in this report herein and assumes no responsibility for
anyone's use of the information.In no event shall HQE Systems,Inc.or its contributors be liable for any
direct,indirect,incidental,special,exemplary,or consequential damages (including,but not limited to:
procurement of substitute goods or services;loss of use,data,or profits;or business interruption)
however caused and on any theory of liability,whether in contract,strict liability,tort (including
negligence or otherwise),or any other theory arising in any way out of the use of this report,even if
advised of the possibility of such damage.This disclaimer of liability applies to any damages or injury,
whether based on alleged incorrect data,negligence,or any other cause of action,including but not
limited to damages or injuries caused by any failure of performance,error,omission,interruption,
deletion,defect,delay in operation or transmission,computer virus,communication line failure,and/or
theft, destruction or unauthorized access to, alteration of, or use of any record.
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HQE Systems,Inc.is a privately owned and operated Minority-Owned FEMA Certified Service Disabled
Veteran Owned Small Business (SDVOSB).
“It is our goal at HQE to continue to serve our veterans through our ‘Hire Veterans Policy
HQE-2015-2025’.We appreciate all of our current and past customers who have helped us meet our
goals of hiring veterans throughout the years.Your support in HQE is directly impacting the support of
our amazing veterans. Thank you for the opportunity to serve you and your community!”
Thank You from the team of HQE Systems Inc.
Qa s A r i
CEO, Disabled Veteran / Retired
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Table of Contents
1. Executive Summary 5
2. Background 6
3. The City of Rolling Hills Consideration Factors 7
3.1 General Information 7
3.2 Topographic Information 7
3. Report Development Methodology 8
2.1 Kick-Off Meeting (Clear Project Guidelines)8
2.2 Site Survey (Gathering Information)8
2.3 Sound Propagation Analysis (Data-Driven Planning)8
2.4 Mass Notification Systems Installation Study 9
4. Mass Notifications System Types Overview 10
4.1 Electronic Notification Solutions (ENS) Web & Cellular Alerting 10
4.2 Indoor Notification Solutions 11
4.3 Outdoor Notification Solutions 12
5. Proposed Solution Options 13
5.1 Installation Solution Options 13
5.2 Intelligible Voice & Tone Sound Coverage 16
5.3 Proposed Siren Installation Locations 18
5.4 Proposed Project Milestones & Package 21
5.5 Outdoor Warning Siren Pole Tree Facade (Option)22
5.6 Mobile Alert Expeditionary Unit (Si-MAX) Option 23
6.0 Conclusion of Report 25
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1. Executive Summary
To the distinguished City of Rolling Hills’s City Council Members,
HQE Systems,Inc.(HQE)is a Minority-Owned,FEMA Certified California Disabled Veteran Business
Enterprise (DVBE)with its global headquarters in Temecula,CA.Since 2014,HQE has been designing,
engineering,installing,and maintaining Mass Notification Systems (Central Control Units,Outdoor
Sirens,Control Cabinets,Radios,Solar Chargers,and Subcomponents of Mass Notification Systems)
solutions for a host of clients worldwide.HQE is a brand agnostic systems integrator that has installed
over 1,000+ Mass Notification Systems for all levels of the Government and Federal Agencies.
HQE was retained by The City of Rolling Hills,California,to investigate the feasibility of installing an
effective Mass Notification System.The system intends to provide Mass Alerting and Warning during
natural and manmade disasters,including wildfires,terrorist events,and severe weather.HQE’s Mass
Notification Systems installation Report would provide the decision-makers with the information needed
to identify the ideal solution for The City of Rolling Hills.
To develop the report,HQE conducted an installation study.The study includes open-source data
research, site survey, and sound propagation analysis.
❖Open Source Data:Researching the latest solution from the key manufacturers.This includes
technical/operational features and rough order of magnitude pricing.
❖Site Survey:Study of the local environment/infrastructure to include the availability of power,
potential installation points,residential buildings,and topography (manmade and natural).In
addition,it analyzes the presence and signal capabilities of cellular,radio,and other
communications channels.
❖Sound Propagation Analysis:Utilizing the information gathered during the site survey and
planning maps,HQE utilizes a proprietary machine-learning algorithm,Sound Propagation
Analysis, to determine the ideal locations for the Mass Notification points.
With all of the information reviewed and analyzed during the report development,HQE’s Mass
Notification Subject Matter Experts have determined the ideal installation solution for The City of Rolling
Hills.The proposed solution was developed with the following priorities (not in order):Alerting
Effectiveness, Initial Budget, Sustainment Budget, Project Timeline, and System Installed Visibility.
Proposed Solution:This solution was developed to provide The City of Rolling Hills with a solution that
provides the best intelligible voice &tone sirens with a modern look.This solution will utilize the SiRcom
sirens with Vector line arrays.These modern intelligible speakers will provide the “best look”for the City
while providing the intelligible voice and tone coverage for emergency alerting.The main concept of the
solution is to install the outdoor warning sirens directly behind or in the vicinity of the gates proposed by
the City.The sirens will be configured in a directional siren setup and installed at the City ’s desired
installation points (entrance gates).The rough order of magnitude pricing for the solution is
$334,748.24. It is estimated 30 days to install the complete system.
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2. Background
The City of Rolling Hills (City)sought an installation report for Mass Notifications System (MNS).The
requirement specifically desired an effective outdoor solution that could operate in any threat event
environment.
The City of Rolling Hills relies primarily on communication tools that require electricity,cellular signal,or
access to the internet during an emergency.These methods include The City of Rolling Hills Website,
Alert Southbay,and local television/radio networks.Areas of California regularly experience power
outages during adverse,especially windy,weather conditions.The local utility provider utilizes a Public
Safety Power Shut-off (PSPS)program during inclement weather conditions.Because of the PSPS
program,residents of The City of Rolling Hills could possibly be without power during periods of
heightened fire danger,resulting in an increased risk of not receiving important communications,
including evacuation orders,via phone,internet,or radio.Unfortunately,disruption to the electrical
power also has a negative impact on local cellular towers,which have limited generator power to sustain
their operational needs from the planned PSPS or electrical systems failures from the hazard (fire,wind,
etc).Environmental events must be fully understood when planning and designing an MNS,so the
system can clearly and effectively communicate alerts to residents and visitors.The MNS must be
designed to rely on solar power and have enough battery-backup capacity to send critical alerts,when
required, at night, or on days when the sun may be blocked by smoke or clouds.
The infamous 2020 wildfires that overtook Los Angeles and Ventura County's northern regions exposed
the dangers of relying only on web-based or cellular-based emergency alert systems.With over 33
deaths,many Cities and Counties have since implemented a radio-based mass notifications system to
mitigate this unnecessary risk in the future.
The City of Rolling Hills contracted with HQE Systems,Inc.(HQE)to develop a comprehensive and
actionable MNS report to enhance its ability to disseminate emergency alerts,especially in wildfire
situations.Since then,HQE has utilized its expertise in Mass Notifications Systems (MNS)to develop
this report to assist The City of Rolling Hills in the pursuit of saving lives and protecting property.
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3. The City of Rolling Hills Consideration Factors
3.1 General Information
#Description The City of Rolling Hills Data
1 Access To The City of RollingHills Gated Community (Limited Access Roads)
2 Population (2020)1,739
3 Housing Units 702
4 Land Area 2.99 Square Miles
5 Water Area 0.00 Square Miles
6 Geographic Coordinates 33.760016 -118.347164
7 AVG. Annual RainFall 15 Inches
8 AVG. High Wind Speed 7-8.6 MPH (November to May is the high winds season)
9 Fire Season May to October
10 Fire Threat Region Tier 2 (Elevated Fire Threat Identified By:California Public Utilities Company FireThreat Mat V.3 (08.19.21)
11 Last Large Fire ThatImpactedTheCityofRollingHillsOnThePalosVerdesPeninsula
Aug.27,2009,burned 235 acres and was of unknown origin according to theCaliforniaDepartmentofForestryandFirePreventionwebsite.The fire,whichburnedfortwodays,caused minor damage to six Rolling Hills homes and forced1,200 people to evacuate.Additionally,3,000 customers in the area lost electricalpower.
3.2 Topographic Information
HQE has studied The City of Rolling Hills’s general and topographic information.These factors will be
taken into careful consideration when developing the final solution options.
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3. Report Development Methodology
2.1 Kick-Off Meeting (Clear Project Guidelines)
HQE conducted a project kickoff meeting in October 2020 with The City of Rolling Hills that established
mutual acquaintance,clarified roles,and confirmed the desired outcomes and deliverables.Utilizing its
experience and expertise in MNS,HQE was able to help better understand the constraints of the project
and how HQE could best serve The City of Rolling Hills in achieving its ultimate goal of Saving Lives and
Protecting Property.
2.2 Site Survey (Gathering Information)
HQE conducted multiple detailed site surveys and spent time gathering information to fully understand
the constraints that could impact the system’s operational and technical performances.During the final
site survey in June 2022,HQE reviewed each element of an MNS and documented expectations and
requirements of the system.The City of Rolling Hills provided site information based on the current
desires of The City of Rolling Hills and potential pitfalls to consider when planning for the new MNS.
HQE’s analysis began with the initial City provided project considerations to ensure that HQE’s efforts
would be aligned with The City of Rolling Hills’s desires.While on-site,HQE assessed the power options
and locations.In addition,HQE’s sound engineer assessed the residential and commercial building
layouts to determine the best locations of the new MNS points to maximize sound coverage.
2.3 Sound Propagation Analysis (Data-Driven Planning)
HQE conducted a sound propagation analysis based on the final site survey to ensure the outdoor
emergency alert signal is distributed optimally throughout The City of Rolling Hills.HQE produced sound
propagation maps using site-collected data and HQE’s proprietary outdoor siren planning software to
determine the levels of coverage achieved from potential sites.The coverage models consider varying
geographical topology and environmental factors such as foliage and building density.
The study considered various environmental factors including:
❖Temperature
❖Humidity & Rainfall
❖Vegetation (types and disbursement)
❖Wind speed and direction
❖Man-Made structures (buildings, towers, etc)
❖Topography (elevation changes)
Environmental factors that will be present during inclement weather were significant when modeling
coverage,including understanding the effects of the Santa Ana winds.In addition,much of The City of
Rolling Hills has steep hills and canyons, which pose a challenge for proper coverage.
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The analysis resulted in recommendations for the most efficient outdoor warning alert sound
distribution across The City of Rolling Hills, including:
❖A sound coverage area for each proposed siren site, considering environmental data
❖Identification of any areas of The City of Rolling Hills in which sirens will be ineffective due to
geography or other characteristics
2.4 Mass Notification Systems Installation Study
HQE compiled the data collected into this report, which provides a baseline assessment and includes the
following:
❖Solution options available on the market
❖Costs to include initial and long term sustainment
❖Recommended ideal installation options
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4. Mass Notifications System Types Overview
4.1 Electronic Notification Solutions (ENS) Web & Cellular Alerting
❖Solution Types:Electronic Notification Systems (ENS)have gained popularity due to
technological advancement.ENS utilizes the local cellular networks to disseminate emergency
alert notifications.These notifications can be accessed from the recipient ’s mobile devices and
computers.
➢Hosted Cloud-Based Solution (SaaS):Requires no hardware to deploy the solution.
➢On-Premise Server Solution:Requires a local server to be installed.
❖Alerting Methods:The City of Rolling Hills Utilizes the local cellular towers to transmit the
following alerts.
➢Voice Calls:A custom live,or pre-recorded voice message can be transmitted to all
telephone numbers in the database for the City.
➢SMS Text:A custom drafted or pre-drafted template message can be transmitted as a
text to the number in the database for the City.The recipient can also send back an
acknowledgment or a specific prompt response to the City.
❖Strengths & Vulnerabilities:
➢Strengths:Fast deployment.Easy to utilize.Requires limited or no hardware
installation.
➢Weakness:Completely reliant on the local cellular network.During PSPS or disaster
failures,ENS solutions will not work.If the recipients have their phones on silent or off,
they will not be alerted by the notification.
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4.2 Indoor Notification Solutions
❖Solution Types:Indoor Notification Systems are utilized to provide coverage visually and audibly
to ensure that the alerts are received inside buildings.These notifications consist of workstation
desktop alerts,overhead paging /intercom alerts,mounted digital displays,and any networked
signs and TVs.
➢Indoor audio alerting:Integrates with in-building paging or intercom systems,
telephones,and other networked audio devices.This ensures full compliance with
Americans with Disabilities Act requirements.
➢Indoor visual alerting:Integrates with workstations,digital signs,and other networked
displays (TVs,wall-mounted tablets).This ensures full compliance with Americans with
Disabilities Act requirements.
➢Life Safety Systems Integration:Integrates with local fire alarms,earthquake sensors,
and electronic security systems to ensure that the legacy alarms are reinforced with
intelligible audio and visual alerts (ADA compliance).
❖Strengths & Vulnerabilities:
➢Strengths:Unifies indoor spaces with outdoor warning alerts.This ensures that all
alerts are instantly received by all residents and the City ’s staff.
➢Weakness:Requires indoor wiring and cabling (unless self-powered and wireless
solutions are implemented)
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4.3 Outdoor Notification Solutions
❖Solution Types:Outdoor Warning Sirens (OWS)are the industry standard and the accepted
capability by Federal Emergency Management Agency (FEMA).OWS allows immediate alerting
across a large area by utilizing all-weather outdoor warning sirens.
➢Intelligible Audio Alerts: Intelligible sirens can be heard from miles away.
➢Wireless &Self-Powered:Siren control cabinet systems configured to operate on
wired/wireless communication infrastructure and self-powered/self-charging systems.
➢Central Control System:Mass Notifications System management software to quickly and
easily create, transmit, and manage all alerts.
❖Alerting Methods:The City of Rolling Hills Utilizes various communications media to transmit
the following alerts.
➢Live Custom or Pre-Recorded Voice Alerts:A custom live,or pre-recorded voice message
can be transmitted to all or selected siren points.
➢Tone Alerts: Transmit pre-established tone alerts.
❖Strengths & Vulnerabilities:
➢Strengths:Self-powered and can communicate on networks not affected by PSPS or
other power outages.
➢Weakness: Has the highest cost to cover the desired area.
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5. Proposed Solution Options
5.1 Installation Solution Options
HQE has developed the below solution for The City of Rolling Hills’s considerations.
❖Installation Pole Solution:The directional outdoor warning siren Installation utilizes the
standard 50’poles mounted with the intelligible horns positioned in a directional configuration
transmission position.The 50’pole allows the sound to be projected from a higher elevation.
This allows for a greater coverage area which reduces overall equipment requirements.
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The above figures depict the intelligible voice and tone sound activation.The proposed solution has the
highest intelligible voice and tone alerting on the market today.This ensures that the alerts activated will
be understood from great distances.
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The highly intelligible voice and tone of sirens are key to providing the residents of the City with the
proper coverage needed during an emergency.The following siren system has the most ideal intelligible
voice and tone capabilities.In addition,the proposed control software and hardware have many
advantages that provide the City with many features not found on other systems in the market today.
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5.2 Intelligible Voice & Tone Sound Coverage
The solution takes into consideration that the community desires to have a reliable intelligible voice and
tone outdoor warning system.This option utilizes three (3)SiRcom Vector speaker directional mounted
on standard 50’ poles to provide the required emergency alert notification coverage.
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5.3 Proposed Siren Installation Locations
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5.4 Proposed Project Milestones & Package
Equipment Required
❖(1) SiRcom Central Control Unit (siren activation system)
➢Includes
■(1) SiRcom SMART Alert Software (SiSA) - Annual Subscription
●Perpetual License
●Text-To-Speech Module
●Auto-Foreign Language Translation Module
●Electronic Alerting Module
◆Voice Calls
◆SMS Text
◆Emails
◆Social Media Posts
◆FEMA IPAWS
■FEMA approved and certified software
■SiRcom Central Controller Server (dell workstation)
■LCD Monitor
■Keyboard, Mouse, Mouse Pad
❖(3) SiRcom Outdoor Warning Sirens With Vector Line Arrays
➢QTY 3: 139dB Intelligible Outdoor Warning Sirens
➢Mounted on 50’ poles
➢Tree Facade (Option)
❖(3) SiRcom Control Cabinets
➢Each Control Cabinet Includes
■Secure Communications:
●VHF Radio
●Cellular Communications, SIM Service Perpetual
■Power:
●Primary: AC Power
●30 Days Power Backup:220W Solar Power Module,10 Year 12VDC
Sealed Battery
■Local Activation Module at each siren location
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5.5 Outdoor Warning Siren Pole Tree Facade (Option)
The following are HQE’s proposed life-like tree facades can be offered as an option.The facades require
little maintenance and will be installed by HQE.
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5.6 Mobile Alert Expeditionary Unit (Si-MAX) Option
The SiRcom Mobile Alert Expeditionary Unit (Si-MAX)and the Mobile Alert Expeditionary Unit Lite
(Si-MAX Lite) are two-way emergency mass notification devices.
Si-MAX Unit operates on the SiRcom SMART Alert Software (SiSA).All of the features found on the
standard SiSA Emergency Alert Menu will be available on the Si-MAX display.This ensures that any
authorized user can access,draft,and transmit emergency notifications while on the move.Si-MAX will
communicate the alert message via any WiFi,Cellular,or VHF communications network (annual service
cost not included in the proposal pricing).
Key Features of the SiRcom Mobile Alert Expeditionary Unit (Si-MAX)
❖Control Features
Alert All Outdoor Sirens 10” Digital Color Display Touch Screen
Easy To See In Daylight Digital Keyboard Secure Log-In
Encrypted Software Integrated Speaker GPS Tracking
Continuous SOS Signal Camera & Mic
❖Power
110VAC (House Power)12VDC (Car Outlet)Internal 20 Hour Battery
Solar Battery Panel (Option)
❖Communications
WiFI (Local Internet)Cellular (4G/5G)Radio (VHF/UHF)
NFC Bluetooth RFID
❖Commercial Info
MSRP $2995 / EA 1 YR Warranty Free Updates
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Si-MAX Lite is a two-way emergency communications device that each residential home can possess.
The Si-MAX Lite can be plugged into the resident's home power while not in use.Once an emergency
alert notification is transmitted by the local emergency managers and received by the Si-MAX Lite Unit,
the resident can take the Si-MAX Lite Unit with them to maintain real-time situational awareness as the
emergency event progresses.This device also allows each resident to transmit a GPS signal that can be
tracked by The City of Rolling Hills’s emergency managers during the emergency.This feature can assist
The City of Rolling Hills’s emergency response team in getting to the resident quickly to provide
assistance or to ensure they are on the safest path out of the danger area.(Not included in the proposal
pricing)
Key Features of the SiRcom Mobile Alert Expeditionary Unit (Si-MAX)
❖Control Features
3.5” Digital Color Display Rugged Screen Easy To See In Daylight
Easy Navigation Button All Environments Encrypted Software
Integrated Speaker GPS Tracking Continuous SOS Signal
❖Power
110VAC (House Power)12VDC (Car Outlet)Internal 7 Hour Battery
Solar Battery Panel (Option)
❖Communications
WiFI (Local Internet)Cellular (4G/5G)Radio (VHF/UHF)
NFC Bluetooth RFID
❖Commercial Info
MSRP $495 / EA 1 YR Warranty Free Updates
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6.0 Conclusion of Report
HQE is pleased to conclude this report for The City of Rolling Hills.However,The City of Rolling Hills
faces several challenges that were identified by HQE;the solutions being proposed are to mitigate all of
the challenges.The report proposes the ideal unique outdoor warning systems installation solution for
the City.The solution was designed and proposed after careful analysis of the strengths and weaknesses
of the current options in the market today.The SiRcom Mass Notifications System allows The City of
Rolling Hills to meet the initial mass alerting requirements and to scale later with any indoor alerting and
security systems integrations that the City may require.This proposed solution is genuinely a capability
that will allow The City of Rolling Hills to install a solution that will not be outdated due to the modern
unified mass notifications system design.
The proposed Mass Notifications System is the world’s most comprehensive solution,with multiple
redundant alerting channels pre-built into the system.The SiRcom SMART Alert System enables The City
of Rolling Hills to provide the desired emergency response alerting if the power or cellular
communications have failed.It is a Fully Certified Federal Emergency Management Agency (FEMA)
System.The Unified Mass Notifications System solution ensures that The City of Rolling Hills can
maximize the resources available in the mission to Save Lives and Protect Property.The unified solution
doesn’t rely on a single network but on a family of networks to ensure that when the Emergency System
is required to perform its purpose, even in the event of power outages, the system WILL WORK!
The proposed solution will provide The City of Rolling Hills with the solution to mitigate the risks faced by
the City and Counties of California in the infamous 2020 wildfires.In addition to the actual installation
options for the outdoor warning system,HQE would suggest a community outreach program that would
allow the residents of the community to talk directly with Mass Notification Systems experts.This will
allow The City of Rolling Hills to help the residents better understand why the solution is so important for
the life safety program of The City of Rolling Hills.
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Thank You For Your Continued Support of HQE Systems, Inc.
A Minority Owned, FEMA Certified Service Disabled Veteran Owned Small Business
End of Mass Notifications System Installation Report
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Agenda Item No.: 12.A
Mtg. Date: 09/12/2022
TO:HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM:JOHN SIGNO, DIRECTOR OF PLANNING & COMMUNITY SERVICES
THRU:ELAINE JENG P.E., CITY MANAGER
SUBJECT:CONSIDER FUEL LOAD REDUCTION MAINTENANCE IN THE PHASE
THREE AND FOUR AREAS BY THE PALOS VERDES PENINSULA
LAND CONSERVANCY.
DATE:September 12, 2022
BACKGROUND:
On August 22, 2022, Cris Sarabia of the Palos Verdes Peninsula Land Conservancy (PVPLC)
gave a presentation on the actions taken to reduce fuel load on Conservancy property located
south of the City's boundaries. At the conclusion of the presentation, the City Council asked
Mr. Sarabia to return with information on further maintenance.
DISCUSSION:
PVPLC proposed four phases for fuel load reduction work in the Palos Verdes Nature
Preserve south and southwest of the City's boundaries.
Phase 1 implemented approximately 18 acres of fuel load reduction maintenance for $34,200.
Of the 18 acres, 2 acres of previously removed acacia areas were monitored for regrowth (and
t r e a t e d ), and 16 acres of mustard and non-native grasses were mowed. All sites had
biological monitoring surveys done before any work was implemented. Phase 1 was started in
2019 with follow-up maintenance for $12,000 annually for three years from 2020-2022.
Phase 2 implemented approximately 15 acres of fuel load reduction maintenance for $50,000.
Of the 15 acres, 1 acre of previously removed acacia areas were monitored for regrowth (and
treated), and 14 acres of mustard and non-native grasses were mowed. All sites had
biological monitoring surveys done before any work was implemented. Phase 2 was started in
2020 with follow-up maintenance for $20,800 annually for three years from 2021-2023.
Phase 3 was completed in the fall of 2021 and implemented a pproximately 7.5 acres of fuel
load reduction for $87,000. Of the 7.5 acres, 2 acres were acacia removal and 5.5 acres were
mowing of mustard and non-native grasses. The site is currently being monitored for acacia
regrowth. All sites had biological monitoring surveys done before any work was implemented.
Phase 3 was started in 2021 with follow-up maintenance for $14,000 in 2022.
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Phase 4 was proposed in the winter of 2021 and implements 7 acres of fuel load reduction,
including 1.5 acres of acacia removal and 5.5 acres of mustard and non-native grass mowing.
Phase 4 costs $34,900 and was completed in the late spring 2022.
Cost Proposal
PVPLC proposes a one-year maintenance schedule for 2023 for the Phase 1, 3, and 4 areas
in the amount of $33,500.
Phase 1 maintenance mowing for approximately 18 acres: $7,500
Phase 3 maintenance mowing for approximately 7.5 acres: $13,000
Phase 4 maintenance mowing for approximately 7 acres: $13,000
One-time project total: $33,500
It should be noted that the City had previously agreed to maintenance in the Phase 2 area in
2023 for $20,800.
Analysis
In previous presentations to the City Council, PVPLC discussed its strategy to prevent
Mustard regrowth in the Land Conservancy area. The first step is to continuously remove the
plant prior to seed drop. This removal should occur for a period of three to five years.
Following seed management, replanting the areas with native species would further prevent
re-growth.
The City has already spent $70,200 for initial and maintenance service for the Phase 1 area.
This includes an initial cost of $34,200 in 2019, and maintenance costs of $12,000 per year for
three years between 2020-2022. According to Mr. Sarabia, the vegetation in the Phase 1 area
is thin and it would be possible to skip general maintenance service for a year at the Council's
discretion. Maintenance in the following years is often not as intense as the first few years.
The area could be reevaluated in upcoming years to see if general maintenance is needed.
Since predicting vegetation regrowth is based on a number of factors including annual rainfall,
seed dispersal, and the amount of seeds in the area, determining the amount of regrowth is
difficult and should be monitored on a regular basis.
Staff recommends that maintenance for Phase 1 be skipped in 2023 as it is more important to
follow through with maintenance service in Phase 3 and 4. If approved, 2023 will be the
second year of maintenance service for Phase 3 and the first year of maintenance service for
Phase 4 for a total cost of $26,000.
FISCAL IMPACT:
The General Fund paid a total of $206,100 for the completed initial work for Phases 1, 2, 3,
and 4. Three year (2020-2022) maintenance program for the Phase 1 costs $12,000/per year
or $36,000. Three year (2021-2023) maintenance program for Phase 2 costs $20,800/per
year or $62,400. One year (2022) maintenance cost for Phase 3 costs $14,000. Since 2019,
the City has committed $318,500 for initial and maintenance costs for fuel reduction in the
Nature Preserve areas.
The current proposal is for $26,000 for maintenance in the Phase 3 and 4 areas for 2023. The
City had previously committed to 2023 maintenance service in the Phase 2 area for $20,800.
The total cost for 2023 maintenance in the Phase 3 and 4 areas plus Phase 2, which the City
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has already committed, is $46,800.
RECOMMENDATION:
Staff recommends that the City Council invest in the maintenance costs for 2023 for the Phase
3 and 4 areas for a total of $26,000 and direct staff to work with PVPLC and the City
Attorney's office on a contract amendment.
ATTACHMENTS:
PVPLC Reducing Fuel Load Project Maintenance RH 2023.pdf
PVPLC Reducing Fuel Load Project Update -2022.pdf
Fuel Load Reduction Phase 4 Presentation.pdf
4th_Amendment.pdf
3rd_Amendment.pdf
2nd_Amendment.pdf
1st_Amendment.pdf
PVP Land Conservancy Agreement_2019-11-15.pdf
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1
Proposal to the City of Rolling Hills
Fuel Load Reduction in 2023
(Phases 1, 3, and 4 Maintenance)
Submitted by the Palos Verdes Peninsula Land Conservancy
The Palos Verdes Peninsula Land Conservancy (Conservancy) is intimately aware of the fire
concerns on the Palos Verdes Peninsula, and continues to discuss measures to reduce fire risk
with the four peninsula cities. Conservancy staff members continue to work with City of Rolling
Hills staff to implement fuel modification work as required by County Department of
Agriculture Weights and Measures as part of landowner responsibilities for fuel modification
near adjacent homes as well as measures above and beyond. Additionally, the Conservancy
clears over 90 acres of weeds in restoration sites within the Palos Verdes Nature Preserve and
clears 30+ miles of trails annually. This weeding approach is very specialized and must be
accomplished while complying with the NCCP/HCP implementation guidelines and respecting
the natural resources on the preserve. We understand that the city desires to continue to
prioritize efforts to reduce fuel load in Preserve areas, and the Conservancy understands that
vegetation exists beyond current fuel mod zones that pose fire threats. Therefore, the
Conservancy is offering technical expertise to aid the City and augment city staff in the effort
to continue reduce fuel load vegetation beyond fuel modification zones by targeting the
removal of invasive plants such as mustard and other non-native plants, which in turn improves
habitat for local wildlife, including the federally threatened coastal California gnatcatcher, the
cactus wren, a state species of concern and the federally endangered Palos Verdes Blue
Butterfly.
This proposal outlines the potential areas for this 2023 maintenance work of areas previously
cleared of acacia and mowed of mustard and other non-native species. This proposal outlines
phase 1, 3, and 4 as part of maintenance for the 2023 work for one-time grant from
the city up to $33,500. Phase 2 will be cleared as part of the previously agreed upon terms.
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2
Phase 1
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3
Phase 3
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4
Phase 4
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5
Budget
The budget reflects a typical maintenance mowing project within the preserve with minimal
disturbance to native habitat and to the surrounding vegetation, following NCCP/HCP
protocols. Careful mowing proposed in this project, increase the habitat value for the federally
threatened coastal California gnatcatcher and cactus wren, a state species of concern, as well as
other native species while providing public benefit. These costs reflect the estimated time it
would take the contractors to complete the project using hand tools and machinery and
oversight and bird monitoring by Conservancy biologists to assure that best management
practices are implemented (ie. minimization and avoidance measures such as nesting bird
surveys are required by the NCCP/HCP) as well coordination with Rancho Palos Verdes and
Rolling Hills city staff.
Project Acres Budget
Phase 1 Maintenance Mowing ~18 $7,500
Phase 3 Maintenance Mowing ~7.5 $13,000
Phase 4 Maintenance Mowing ~7 $13,000
One-time Project Total $33,500
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1
Update on Fuel Load Reduction
2022
Submitted by the Palos Verdes Peninsula Land Conservancy
In the winter of 2021, The Palos Verdes Peninsula Land Conservancy (Conservancy) proposed
a fourth phase of fuel load reduction work in the Palos Verdes Nature Preserve abutting the
City of Rolling Hills. The fourth phase was completed in the late spring of 2022 and this
document serves as a report and update of the work completed, including phase one, two and
three, which were completed in the spring of 2022.
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2
Phase 1
Approximately 18 acres of fuel load reduction maintenance were implemented. Of the 18
acres, 2 acres of previously removed acacia areas were monitored for regrowth (and treated)
and 16 acres of mustard and non-native grasses were mowed. All sites had biological
monitoring surveys done before any work was implemented.
Mowed areas in pink. Monitored areas in red
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3
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4
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5
Phase 2
Approximately 15 acres of fuel load reduction maintenance were implemented. Of the 15
acres, 1 acre of previously removed acacia areas were monitored for regrowth (and treated)
and 14 acres of mustard and non-native grasses were mowed. All sites had biological
monitoring surveys done before any work was implemented.
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6
Mowed areas in green. Monitored areas in dark blue
Mowed areas in green. Monitored areas in dark blue
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7
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8
Phase 3
Approximately 7.5 acres of fuel load reduction were implemented. Of the 7.5 acres, 2 acres
were Acacia removal and 5.5 acres were mowing of mustard and non-native grasses. The site
is currently being monitored for Acacia regrowth. All sites had biological monitoring surveys
done before any work was implemented.
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9
Acacia Removal Site in Red Polygon and Mowing in Blue Polygon
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Phase 4
Approximately 7 acres of fuel load reduction were implemented. Of the 7 acres, 1.5 acres
were Acacia removal and 5.5 acres were mowing of mustard and non-native grasses. The site
is currently being monitored for Acacia regrowth. All sites had biological monitoring surveys
done before any work was implemented.
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16
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18
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Rolling Hills Fuel Load Reduction
Palos Verdes Peninsula Land Conservancy
2022 Report
Cris Sarabia
Conservation Director
327
Overview
2022
Phase 1 –Mowing Maintenance and Regrowth
Monitoring and Treatment
Phase 2 –Mowing Maintenance and Regrowth
Monitoring and Treatment
Phase 3 –Mowing Maintenance and Regrowth
Monitoring and Treatment
Phase 4 –Initial Mowing and Invasive Acacia
Removal
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Phase 1
June 2022
Started in 2019 and 2022 will be final year of mowing
2 acres of Acacia
16 acres of mowing
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Phase 1
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333
Phase 2
June 2022
Started in 2020 and 2023
will be final year of mowing
1 acres of Acacia
15 acres of mowing
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Phase 2
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Phase 2
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Phase 3
June 2022
Started in 2021
2 acres of Acacia
5.5 acres of mowing
Maintenance consisted of Mowing
and surveying for acacia.
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Phase 3
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Phase 3
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Phase 3
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Phase 3
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Phase 4
June 2022
5.5 Acres of mowing
1.5 Acres of Acacia removal
No plan for future
maintenance
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Agenda Item No.: 12.B
Mtg. Date: 09/12/2022
TO:HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM:CHRISTIAN HORVATH, CITY CLERK / EXECUTIVE ASSISTANT TO
CITY MANAGER
THRU:ELAINE JENG P.E., CITY MANAGER
SUBJECT:APPROVE THIRD AMENDMENT TO A PROFESSIONAL SERVICES
AGREEMENT WITH ALAN PALERMO FOR PROJECT MANAGEMENT
SERVICES FOR FISCAL YEAR 2022-2023
DATE:September 12, 2022
BACKGROUND:
In July 2019, the City Council engaged the services of Alan Palermo Consulting (APC) to
manage the City's capital improvement projects for Fiscal Year 2019-2020 for four projects:
construction of tennis courts ADA improvements, City Hall ADA improvements, sewer
feasibility study phase II, and 2019/2020 annual signage and striping project.
The 2019/2020 annual signage and striping project was completed in April 2020. The sewer
feasibility study phase II was completed in May 2020. APC assisted in preparing a design
Request for Proposal for the 8" sewer main along Rolling Hills and the City Council engaged
NV5 for the engineering design of the 8" line on August 24, 2020.
In September 2020, the City Council amended APC's contract to include additional budget for
managing additional projects. The capital improvement projects for Fiscal Year 2020-2021
comprised of the design of the City Hall ADA improvements, the design of the 8" sewer main
along Rolling Hills, Block Captain Program communications project, Proposition 68 Per Capita
Program allocation, the Crest Road East Utility Undergrounding grant project and a small
budget for coordinating with the Rolling Hills Community Association on tennis courts ADA
improvements.
APC assisted in giving the City's Proposition 68 Per Capital Program allocation to Rolling Hills
Estates for the Nature Center project. The design of the 8" sewer main is complete and being
reviewed by adjacent agencies. The Block Captain Program communication project will have
a report by HQE Systems in November 2021 on their findings for a siren system in Rolling
Hills. The Crest Road East Utility Undergrounding project initiated design with Southern
California Edison (SCE) and outreach to the property owners long the project areas was
initiated by APC. With the hiring of the Senior Management Analyst, the utility undergrounding
397
project was reassigned to the staff in August 2021. SCE anticipates completing the design of
the project in 2022.
APC's project management contract expired on September 1, 2022. The total contract amount
of $74, 240 (original contract and first amendment), $44,880 was expended for Fiscal Year
2019-2020, and Fiscal Year 2020-2021. The remaining about on the contract is $3,000 as of
July 31, 2022.
DISCUSSION:
To meet project management needs for Fiscal Year 2022-2023, APC was asked to provide a
proposal for services for the following projects:
1. Project Management for the Design of City Hall ADA Improvements per the City’s
Transition Plan
2. Project Management for Emergency Communications Project
3. Project Management for the Tennis Court ADA Improvements
4. Project Management for the Design of the 8-inch sewer main along Portuguese Bend
Road
5. Professional Services to support other City Projects
APC's proposed cost for services in Fiscal Year 2022-2023 is $44,550. Staff recommends an
amended agreement with APC for Fiscal Year 2022-2023 based on APC's proposal dated
August 30, 2022.
FISCAL IMPACT:
The FY 22-23 Adopted Budget includes funding specifically for Project Management services.
RECOMMENDATION:
Approve as presented.
ATTACHMENTS:
CA_AGR_220912_PSA_Alan Palermo_ThirdAmendment.pdf
CA_AGR_220912_PSA_Alan Palermo_ThirdAmendment_ExhibitA.pdf
Alan Palermo Agreement - Signed_July_2019.pdf
Alan Palermo Service Agreement FINAL 2020.28.09.pdf
2021-11-09_2ndAmend-AlanPalerm.pdf
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THIRD AMENDMENT TO PROFESSIONAL SERVICES AGREEMENT
THIS THIRD AMENDMENT TO PROFESSIONAL SERVICES AGREEMENT (“Second
Amendment”) is made and entered into this 12th day of September 2022 by and between the
CITY OF ROLLING HILLS, a California municipal corporation (hereinafter the “CITY”), and
Alan Palermo Consulting (hereinafter the “CONSULTANT”).
R E C I T A L S
A. On July 18, 2019, the City entered into a Professional Services Agreement with
Consultant (“Agreement”) for project management services to assist with the following projects:
1) project/construction management of the bid and construction of tennis court improvements
(American with Disabilities Act (“ADA”) and aesthetic improvements); 2) project management
for the design of ADA improvements at the City Hall building; 3) project management for phase
II of the sewer feasibility study; and 4) project management for the FY 2019/2020 annual
signage and striping program;
B. On September 14, 2020, City and Consultant amended the Agreement for the
first time to expand the scope of work, extend the term, and increase the cost so that
Consultant may provide services on the following projects: 1) project management for tennis
court improvements (American with Disabilities Act (“ADA”) and aesthetic improvements); 2)
project management for the design of ADA improvements per the City’s transition plan; 3)
project management for design of 8” sewer main along Portuguese Bend Road/Rolling Hills
Road; 4) project management for Block Captain Program communications project; 5) project
management for securing per capital program funded through the Parks and Water Bond Act
of 2018 (Proposition 68); and 6) project management for implementing the Fire Prevention
through Power Line Undergrounding Project 0526 funded by FEMA’s Hazard Mitigation Grant
Program (“First Amendment”) (the “First Amendment”);
C. On June 30, 2022, the City and Consultant amended the Agreement for the
second time to extend the term for Consultant to complete the scope of work (the “Second
Ame ndment”).
D. The Parties now desire to amend the Agreement to clarify the scope of work,
extend the term and state the costs for the work provided by the Consultant (“Third
Amendment”).
E. Consultant is well qualified by reason of education, training, and experience; and
F. Consultant is willing to render such services on the terms and conditions as
hereinafter defined.
NOW, THEREFORE, in consideration of the foregoing and the covenants and
agreements set forth below, City and Consultant agree as follows:
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1. Section 2 “Scope of Work” of the Agreement is amended to read as follows:
“2. SCOPE OF WORK. Consultant shall perform all work necessary to
complete in a manner satisfactory to CITY the services set forth in the scope of
work attached as Exhibit A to this Third Amendment.
2. Section 3 “Cost” of the Agreement is amended to read as follows:
“3. COST. The CITY agrees to pay CONSULTANT for all the work or any part
of the work performed under the Agreement at the rates and in the manner
established in the attached Exhibit A to this Third Amendment.
A. Compensation. An additional forty-four thousand, five hundred and fifty
dollars ($44,550.00) is added to the permitted compensation under this
Third Amendment. This fee includes all expenses, travel, attendance at
meetings and miscellaneous costs, estimated to be accrued.
3 Paragraph 9 (TERM OF CONTRACT) of the Agreement is amended to read as follows:
9. TERM OF CONTRACT
This Agreement shall be valid until June 30, 2023 unless extended by the
parties in writing by written amendment to this Agreement or terminated earlier
by the parties pursuant to Section 10 of this Agreement.
2. All terms and conditions of the Agreement not amended by the First Amendment, the
Second Amendment, and this Third Amendment remain in full force and effect.
IN WITNESS WHEREOF, the Parties hereto have executed this Third Amendment on
the date and year first above written, and it is effective as of October 1, 2022.
CITY OF ROLLING HILLS ALAN PALERMO CONSULTING
__________________________ __________________________
ELAINE JENG, City Manager ALAN PALERMO
DATE:___________ DATE:_____________
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ATTEST:
__________________________
CHRISTIAN HORVATH
CITY CLERK
APPROVED AS TO FORM:
__________________________
MICHAEL JENKINS
CITY ATTORNEY
401
Alan Palermo Consulting
2412 Prospect Ave, Hermosa Beach, California 90254 / (310) 717-3244
August 30, 2022 2022-RH003_R1
Ms. Elaine Jeng
City Manager
City of Rolling Hills
No. 2 Portuguese Bend Road
Rolling Hills, CA 90274
Re: Professional Services – Project Management Services/Consulting Agreement for
CIP and Special Projects
Dear Mr. Jeng:
Thank you for the opportunity to be of continued service to the City of Rolling Hills. Pursuant to
our discussion and information provided by the City, Professional and Project Management
services will be provided as directed by the City of Rolling Hills for the following projects for
the period 10/1/22 through 6/30/23:
1) Project Management for the Design of City Hall ADA Improvements per the City’s
Transition Plan:
a) Continued oversight and coordinate completion of Construction Documents for the City
Hall ADA Improvements with the City’s selected Consultant (Pacific Architecture).
Provide assistance with internal functions relevant to the project including drafting of
staff reports.
b) Upon completion of ADA Improvement Construction Documents, prepare Bid
Documents to solicit construction bids for the ADA Improvements. manage bid process
and preparation of Construction Contract with selected contractor. (Note: Construction
not expected to begin until 2023-2024 Fiscal Year)
2) Project Management for Emergency Communications Project:
a) Coordinate with the City and HQE Systems to evaluate the best and the most appropriate
emergency communication systems for City use during emergencies.
b) Provide Project Management and support for implementation of selected emergency
notification system selected and budgeted by City for installation in 2022-2023 fiscal
year.
3) Project Management for the Tennis Court ADA Improvements:
a) Prepare RFP and evaluate proposals for design services as needed.
b) Oversee design consultant, serve was the city’s representative with outside agencies
relevant to the project, review design plans, conduct outreach meetings with the
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Alan Palermo Consulting
community and provide assistance with internal functions relevant to the project
including drafting of staff reports.
c) Serve as the liaison and extension of City Staff to the Rolling Hills Community
Association to achieve a set of coordinated design plans including phasing plan for
construction activities as needed.
d) Review plans on behalf of City
4) Project Management for the Design of the 8-inch sewer main along Portuguese Bend
Road:
a) Continued oversight of design consultant to finalize improvement plans for Phase 1
(Rolling Hills to Rolling Hills Estate), serve was the city’s representative with outside
agencies relevant to the project, review design plans, conduct outreach meetings with the
community as needed/requested, and provide assistance with internal functions relevant
to the project including drafting of staff reports.
b) Upon completion of Sewer Improvement Plan Construction Documents, Finalize Bid
Documents to solicit construction bids for the Sewer Improvements, manage bid process
and preparation of Construction Contract with selected contractor.
c) Prepare RFP and evaluate proposals for Construction Management/Inspection of
Improvements
d) Project Management during Construction Phase (Not: Construction tentatively scheduled
to begin no earlier than June 2023. Services may need to extend into 2022-2023
consulting contract)
5) Professional Services to support City Projects:
a) Provide Professional Services when requested by the City to:
i) Prepare supporting information / technical guidance in support of the City’s efforts to
submit applications for grant funding for Capital Improvement Projects. Coordinate
with City’s Grant Writer in providing information for Project grant application.
ii) Prepare RFP’s / Bid Document assistance for other City projects when requested
iii) Manage/provide assistance for additional City projects upon request of the City
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Alan Palermo Consulting
Services will be provided at the specified hourly rate of One hundred sixty-five ($165) dollars
per hour. Services are estimated at the schedule listed below for the time periods listed.
Project Description Time Period Total Hours Total Fee
1 Project Management for the Design of
City Hall ADA Improvements per the
City’s Transition Plan 10/1/2022 - 6/30/2023 72 $ 11,880
2 Project Management for Emergency
Communications Project 10/1/2022 - 6/30/2023 54 $ 8,910
3 Project Management for the Tennis
Court ADA Improvements 10/1/2022 - 6/30/2023 54 $ 8,910
4
Project Management for the Design of
the 8-inch sewer main along Portuguese
Bend Road/Rolling Hills Road 10/1/2022 - 6/30/2023 54 $ 8,910
5 Professional Services / Assistance 10/1/2022 - 6/30/2023 36 $ 5,940
Total Hours 270
Total Fee $ - $ 44,550
In that regard, please find enclosed our Standard Provisions of Agreement for your review.
Should you have any questions, please do not hesitate to call me at (310) 717-3244.
Sincerely,
Alan Palermo Consulting
Alan M. Palermo
Alan Palermo, P.E.
Principal/Owner
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Alan Palermo Consulting
STANDARD PROVISIONS OF AGREEMENT
BETWEEN CLIENT AND ALAN PALERMO CONSULTING
Client and Consultant agree the following provisions are part of their Agreement:
1. Consultant Responsibilities: Consultant shall perform its services in accordance with
generally accepted standards of professional practice in Southern California in effect at the time
of performance. Consultant makes no warranty, either express or implied, as to its findings,
recommendations, plans, specifications, surveys, or professional advice. Consultant’s services
will be performed for the benefit of Client and not for any third-party beneficiary. Consultant is
an independent contractor and not an employee of Client.
2. Insurance: Consultant shall obtain and maintain in full force, at its own expense, liability
insurance coverage as required by the client and agreed to by Alan Palermo Consulting.
3. Indemnification: Each party shall hold harmless and indemnify the other party from and
against liability arising from the indemnifying party’s negligent acts, errors, or omissions. If
other parties are liable in addition to the indemnifying party, the indemnifying party shall pay
only an amount proportional to its degree of culpability.
4. Documents: All of Consultant’s work product and other documents prepared under this
Agreement are instruments of service. Consultant grants ownership to Client of its documents
prepared under this Agreement, provided Client has paid Consultant all amounts to which the
Consultant is entitled. Consultant shall not be liable for the use of its plans, specifications,
surveys, and other documents on a project other than that for which they were prepared.
5. Exclusions from Service: Consultant is not responsible for the detection, presence, handling,
removal, abatement, or disposal of asbestos or hazardous or toxic substances, products or
materials. The Consultant is not responsible for the construction means, methods, techniques,
sequences or procedures, or for safety precautions and programs, since these are solely the
construction contractor’s rights and responsibilities. If Consultant is requested to review anything
from a construction contractor or supplier, the review is for the limited purpose of checking for
conformance with information given and the design concept expressed in the construction
documents, and not for the purpose of determining accuracy or completeness or safety
precautions, all of which remain the construction contractor’s responsibility. Consultant does not
perform geotechnical services and is not responsible for soils or geological conditions.
6. Cost Estimates: Since the Consultant has no control over the cost of labor, materials or
equipment, over the construction contractor’s methods of determining bid prices, or over
competitive bidding, market or negotiating conditions, the Consultant cannot and does not
warrant or represent that bids will not vary from any estimates of construction cost.
7. Delays: Consultant is not responsible for delay caused by activities or factors beyond
Consultant’s reasonable control, including but not limited to strikes, lockouts, work slowdowns
or stoppages, accidents, acts of God, failure of Client to furnish timely information or promptly
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Alan Palermo Consulting
approve or disapprove of Consultant’s services or instruments of service, or faulty performance
or delay by Client, contractors, or government agencies.
8. Suspension of Services: Client may suspend the Consultant’s performance of services by
written notice to Consultant, provided Client pays Consultant for all services performed prior to
the effective date of suspension. Consultant may suspend its services if Client fails to pay
undisputed amounts of Consultant’s invoices within sixty days of receipt of invoice or if Client
files or has filed against it a petition under the Bankruptcy Code. The Client and Consultant will
re-negotiate the fee if the period of suspension exceeds ninety days.
9. Termination of Services: Client may terminate this Agreement by written notice to
Consultant, provided Client pays Consultant for all services performed prior to the effective date
of termination. Consultant may terminate this Agreement upon ten days notice of breach by
Client, including nonpayment of undisputed fees, provided Client does not cure such breach
within ten days of notice of breach. Client shall pay Consultant for all services performed prior
to the effective date of termination.
10. Assignment: Neither party may assign this Agreement without the prior written consent of
the other.
11. Services: Professional Services shall be provided at the hourly rate stipulated in this
agreement unless Client and Consultant enter into a project specific agreement.
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Alan Palermo Consulting
SCHEDULE OF BILLING RATES
Effective January 1, 2022
Principal/Owner $165.00/Hour
Note 1: Hourly rate includes Consultants mileage to perform services on behalf of the Client.
Note 2: Reimbursable Expenses: Client shall pay the cost of any applicable reimbursable expenses, plus 15%,
incurred on Client's behalf. If requested, Alan Palermo Consulting will provide a computer printout, which details
these costs.
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Agenda Item No.: 12.C
Mtg. Date: 09/12/2022
TO:HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM:ALAN PALERMO, PROJECT MANAGER
THRU:ELAINE JENG P.E., CITY MANAGER
SUBJECT:CONSIDER THREE PROPOSALS FOR GEOTECHNICAL SERVICES
NECESSARY FOR THE CITY HALL ADA IMPROVEMENT PROJECT
AND DIRECT STAFF TO PREPARE A PROFESSIONAL SERVICES
AGREEMENT WITH GMU FOR A NOT-TO-EXCEED AMOUNT OF $9,700
DATE:September 12, 2022
BACKGROUND:
At the October 25, 2021 meeting, staff presented a third option for the City Hall ADA
Improvement Project prepared by staff for consideration. Option 3 took into consideration the
City Council's feedback from the September 13, 2021 meeting. Option 3 proposed by staff
includes pushing the existing line of wall at the front door to the City Hall, moving one of the
three All Gender restrooms to the newly expanded space and enclosing the hallway to the
Council Chambers to allow for a meeting room. The City Council favored Option 3 but
decided to hold off on giving staff direction on the next steps until the City Council has an
opportunity to consider all the capital improvement projects at the 2022 Strategic Planning
Workshop.
At the April 25, 2022 meeting, staff presented this third option for the City Hall ADA
Improvement Project and Pacific Architecture and Engineering's fee proposal to complete
engineering design for Option 3. City Council approved Option 3 and directed staff to prepare
Amendment No. 3 to the service agreement with Pacific Architecture and Engineering, Inc.
(PAE) to complete engineering design for Option 3.
PAE has completed the project through Design Verification and Schematic Design, and will be
moving into Design Development/Construction Documents in September/October 2022.
Preparation of Design Development/Construction Documents requires additional site
investigation to for PAE's use in preparing cost effective design in the Construction
Documents. The site investigation being requested/needed is a Geotechnical Report to
support the structural design for the building.
DISCUSSION:
Staff solicited and obtained proposals from three geotechnical firms to perform the site
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investigation and prepare a Geotechnical Report for use by PAE in development of the
Construction Documents. The three firms that provided proposals are:
1. Ninyo and Moore
2. GMU
3. Geotechniques
Proposals were evaluated on; their understanding of the project, the services they
proposed/included to meet the projects needs, and the fee to provide the required services.
The proposals are attached for reference.
FISCAL IMPACT:
There is no funding available in the adopted FY 2022-2023 budget for the Geotechnical
Services fee. If the City Council should move forward with an agreement with GMU to perform
site investigation and prepare a Geotechnical Report, appropriation of general fund reserves to
the Capital Improvement Program Fund 40 is necessary to pay for this expense.
RECOMMENDATION:
Approve as presented.
ATTACHMENTS:
Geotechniques_20220830_geotech proposal.pdf
GMU_P-22212 City Hall ADA Addition (8-22-22).pdf
Ninyo and Moore_04IRV02-03763.pdf
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August 22, 2022
Ms. Elaine Jeng
City Manager
CITY OF ROLLING HILLS
2 Portuguese Bend Road
Rolling Hills, CA 90274 GMU Proposal P-22212
Subject: Proposal and Budget Estimate to Provide Geotechnical Investigation
Report, City Hall ADA Addition, City of Rolling Hills, California.
Dear Ms. Jeng:
GMU Geotechnical, Inc. is pleased to submit this proposal and budget estimate to provide a
geotechnical investigation report for the proposed addition at the City Hall building in the City
of Rolling Hills, California.
We understand that the proposed project will consist of a small building addition and interior
improvements at the City Hall building in Rolling Hills to make it ADA compliant.
The following scope of work is based on our understanding of the project and our experience
with similar projects in Laguna Beach.
SCOPE OF WORK
Task 1 – Document Review, Site Visit, and Dig Alert
We propose to review available documents, plans, geotechnical reports, and in-house geologic
maps and publications pertaining to the site. We will coordinate with the project manager to
determine our boring locations and visit the site in order to mark the boring locations and
coordinate with utility companies for underground DigAlert as required by law.
Task 2 – Field Exploration Program
We will perform a half-day of hand auger borings within the addition area at the subject site.
The hand auger borings will be drilled to a maximum depth of 10 feet below the existing ground
surface or practical refusal. The borings will be logged by a staff engineer or geologist. Bulk
and relatively undisturbed soil samples of the soils will be collected from the borings for
laboratory testing. The borings will be backfilled with the native soil cuttings.
438
Ms. Elaine Jeng, CITY OF ROLLING HILLS
Proposal and Budget Estimate to Provide Geotechnical Investigation Report,
City Hall ADA Addition, Rolling Hills, California
August 22, 2022 2 GMU Proposal P-22212
Task 3 – Laboratory Testing Program
Laboratory testing will be performed to evaluate various engineering properties of the sub-
surface materials. Laboratory tests may include:
• In-place moisture and dry density;
• Particle Size analysis;
• Atterberg Limits;
• Expansion Index;
• Maximum Dry Density and Optimum Moisture Content;
• Direct shear testing; and
• Corrosion (pH, resistivity, chlorides, soluble sulfates).
The results of these lab tests will be used in the geotechnical engineering analysis. We have
estimated a quantity of tests based on our past experience with similar projects.
Task 4 – Engineering Analysis, Report Preparation & Plan Review
We will interpret and evaluate the field and laboratory data to perform geotechnical engineering
analysis. A report will be prepared to present a summary of our findings, conclusions, and
recommendations.
BUDGET ESTIMATE
Geotechnical Investigation Report:
City Hall ADA Addition
City of Rolling Hills, California
Task 1 – Site Visit and Dig Alert $ 940
Task 2 – Field Exploration Program $ 3,880
Task 3 – Laboratory Testing Program $ 2,540
Task 4 – Engineering Analysis, Letter Report Preparation & Plan Review Letter $ 2,335
NOT-TO-EXCEED BUDGET ESTIMATE………………….……………………….$ 9,695
439
Ms. Elaine Jeng, CITY OF ROLLING HILLS
Proposal and Budget Estimate to Provide Geotechnical Investigation Report,
City Hall ADA Addition, Rolling Hills, California
August 22, 2022 3 GMU Proposal P-22212
We will provide our services on a time-and-expense basis in accordance with our attached 2022
Schedule of Charges. Our total fees to prepare our geotechnical report would not exceed the
above budget estimate unless the scope of our services is increased beyond that described in this
proposal. and will not be exceeded without prior authorization.
PLAN PERMITTING
Additional geotechnical services may be needed during the plan permitting process with the City
of Rolling Hills. The exact scope of these services is unknown at this time and therefore not
included. Potential future plan permitting services may include the following:
1. Preparation of a written response to comments by the City of Rolling Hills
following their review of our geotechnical investigation report (as necessary).
Additional subsurface investigation (if required) is not included within this scope
of work.
2. Review of the site plans (i.e. grading and/or drainage plans, building foundation
plans, etc.) to evaluate whether the plans were prepared in conformance with the
recommendations provided in our geotechnical investigation report.
3. Coordination with project engineers to make necessary revisions to the plans so
that they conform with the geotechnical report. Review and stamp and sign
finalized plans for submittal to the City of Rolling Hills.
Our cost for the services outlined in Items 1 through 3 are dependent on the extent of the City
comments, the amount of different plans that would need to be reviewed, and the number of
times the project plans are revised and require additional review. The Plan Permitting
Services will be provided on a time-and-expense basis in accordance with our attached
2022 Schedule of Charges to be used during the project. A cost estimate for these plan
permitting services can be provided upon request at the completion of the design phase
and once the City review comments are received.
Please do not hesitate to call if there are any questions or if you would like to discuss a ny aspect
of this proposal. Attached is our General Conditions for Geotechnical Engineering Services. If
you find our scope, budget estimate, and agreement acceptable, please execute this proposal by
signing this contract and returning a signed copy to us (complete the signature box on the next
page and initial each page of the General Conditions on bottom right).
440
Ms. Elaine Jeng, CITY OF ROLLING HILLS
Proposal and Budget Estimate to Provide Geotechnical Investigation Report,
City Hall ADA Addition, Rolling Hills, California
August 22, 2022 4 GMU Proposal P-22212
We thank you for considering the use of our services and we look forward to working with you
on your project in Rolling Hills.
Respectfully submitted,
David Hansen, M.Sc., PE, GE 3056
Associate Geotechnical Engineer
(Submitted via e-mail)
Attachments:
GMU 2022 Schedule of Charges
GMU General Conditions for Geotechnical Engineering Services
I accept the scope and budget estimate set forth in this proposal, and the conditions set forth in
the attached Agreement:
(Please sign below and initial each page of the General Conditions on bottom right)
Signature of Client or Authorized Agent:
__________________________________________ Date: _____ / _____ / _____
sw/P-22212 City Hall ADA Addition (8-22-22)
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GENERAL CONDITIONS FOR ENGINEERING AND GEOLOGICAL SERVICES Initial: _______
August 2022
Page 1 of 6
GENERAL CONDITIONS FOR
ENGINEERING AND GEOLOGICAL SERVICES
1. Scope of Work
Engineer (“GMU Geotechnical, Inc.”) shall perform the services outlined in the attached Scope of Work,
which may only be amended by Client and Engineer in writing. If Engineer prov ides Client with a
writing confirming the change in scope, it shall become an amendment to this Agreement unless Client
objects in writing within five (5) working days after receipt. All work performed by Engineer at the
Project is subject to the terms and limitations of this Agreement.
2. Payments to Engineer
2.1 Lump Sum
Portions of the proposal may be on a lump sum basis. All lump sum costs are due in full prior to the
initiation of work.
2.2 Time and Materials
All out-of-scope work performed under this Agreement shall be on a time and materials basis unless
otherwise specifically agreed to in writing by both parties.
2.3 Late Payment Charge
All invoices are due upon receipt. If Client fails to make any payment due to Engineer for services
and expenses within thirty (30) days after receipt of Engineer’s invoices, the amounts due Engineer
shall, thereafter, include a late payment charge at the rate of 1½% per month, or the highest rate
permitted by law, from the thirtieth day.
3. Standard of Performance; Disclaimer of Warranties
Engineer shall perform its Services consistent with that level of care and skill ordinarily exercised by
other professional engineers under similar circumstances at the time the Services are performed. No
warranty, express or implied, is included or intended by this Agreement. Client recognizes that neither
Engineer nor any of Engineer’s subconsultants owe any fiduciary responsibility to Client.
4. Engineer’s Estimate of Construction Costs
Client acknowledges that construction and development are subject to many influences that are not
subject to precise forecasting and are outside of Engineer’s control. Client further acknowledges that
actual costs incurred may vary substantially from the estimates prepared by Engineer and that Engineer
does not warrant or guarantee the accuracy of construction or development cost estimates.
5. Construction Phase Services
If the scope of Engineer’s work includes observation and testing during the course of construction,
Engineer shall:
5.1 Make visits to the site at intervals appropriate to the various stages of construction as Client may
request, in order to observe the geotechnical conditions encountered by Contractor(s) and the
progress and quality of the geotechnical aspects of Contractor(s)’ work. Based on information
obtained during such visits and on such observations, Engineer shall inform Client of the progress of
the geotechnical aspects of the work. Client understands that Engineer may not be on site
continuously nor shall Engineer observe all of Contractor’s work.
5.2 Engineer shall perform such services as are stated in the Scope of Work. Such services shall be
performed in accordance with current engineering standards. Client understands that services
performed by Engineer on finished work, or work in progr ess, are taken intermittently and indicate,
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GENERAL CONDITIONS FOR ENGINEERING AND GEOLOGICAL SERVICES Initial: _______
August 2022
Page 2 of 6
on a statistical basis, the general acceptability of the work. Testing or observation by Engineer of
portions of the work of other parties on a project are not a guarantee of the quality of Contractor’s
work and shall not relieve such other parties from their responsibility for performing their work in
accordance with applicable plans, specifications, and safety requirements.
5.3 Engineer shall not supervise, direct, or have control over Contractor(s)’ work nor shall Engineer
have authority over or responsibility for the means, methods, techniques, sequences, or procedures of
construction selected by Contractor(s) for the Project, for safety precautions an d programs incident
to Contractor(s)’ work or for any failure of Contractor(s) to comply with Laws and Regulations
applicable to Contractor(s) furnishing and performing its work.
6. Client’s Responsibilities
In addition to payment for the Services performed under this Agreement, Client agrees to:
6.1 Assist and cooperate with Engineer in any manner necessary and within its ability to facilitate
Engineer’s performance under this Agreement.
6.2 Designate a representative who will have authority to receive all notices and information pertaining
to this Agreement and who will enunciate Client’s policies and decisions and assist as necessary in
matters pertaining to the Project and this Agreement. Client’s representative will be subject to
change by written notice.
6.3 Provide access to and/or obtain permission for Engineer to enter upo n all property, whether or not
owned by Client, as required to perform and complete the Services. Client recognizes that the use of
investigative equipment and practice may unavoidably alter conditions or affect the environment at
the existing Project Site(s). Engineer will operate with reasonable care to minimize damage to the
Project Site(s). The cost of repairing such damage will be borne by Client, and is not included in the
Fee unless otherwise stated.
6.4 Correctly designate on plans to be furnished to Engineer, the location of all subsurface structures,
such as pipes, tanks, cables, and utilities within the property lines of the Project Site(s), and shall be
responsible for any damage inadvertently caused by Engineer to any such structure or utility not so
designated. Client warrants the accuracy of any information supplied by it to Engineer, and
acknowledges that Engineer is entitled to rely upon such information without verifying its accu racy.
6.5 Supply to Engineer all information and documents in its possession or knowledge which are relevant
to the Services herein described. Prior to the commencement of any Services in connection with a
specific property, Client shall notify Engineer of any known potential or possible health or safety
hazards existing on or near the Project Site, with particular reference to hazardous materials or
conditions.
7. Changed Conditions
If, during the course of performance of this Agreement, conditions or circumstances are discovered which
were not contemplated by Engineer at the commencement of this Agreement, Engineer shall notify client
in writing of the newly discovered conditions or circumstances, and Client and Engineer shall renegotiate,
in good faith, the terms and conditions of this Agreement. If amended terms and con ditions cannot be
agreed upon within thirty (30) days after notice, Engineer may terminate this agreement and be
compensated as set forth in Section 17, “Termination”.
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8. Hazardous Materials
Client understands that Engineer’s services under this Agreement are limited to engineering and/or
geological services and that Engineer shall have no responsibility to locate, identify, evaluate, treat, or
otherwise consider or deal with hazardous materials. Client shall be solely responsible for notifying all
appropriate federal, state, municipal, or other governmental agencies, including the potentially affected
public, of the existence of any hazardous materials located on or in the project site, or locat ed during the
performance of this Agreement. The existence or discovery of hazardous materials shall constitute a
Changed Condition under this Agreement.
9. Certificationss
Engineer shall not be required to execute any certification with regard to work perfo rmed, tested, or
observed under this Agreement unless: 1) Engineer believes that sufficient work has been performed by
Engineer to provide a sufficient basis to issue the certification, 2) Engineer believes that the work
performed, tested, or observed meets the criteria of the certification, and 3) the exact form of such
certification has been approved by Engineer, in writing, prior to execution of this Agreement. Any
certification by Engineer is limited to an expression of professional opinion based upon the service
performed by Engineer, and does not constitute a warranty or guarantee, either expressed or implied.
10. Allocation of Risk
10.1 Limitation of Liability
THE TOTAL CUMULATIVE LIABILITY OF ENGINEER, ITS SHAREHOLDERS,
DIRECTORS, OFFICERS, EMPLOYEES, AND AGENTS (COLLECTIVELY “ENGINEER” OR
“ENGINEER ENTITIES”), TO CLIENT ARISING FROM SERVICES PERFORMED OR TO BE
PERFORMED BY ENGINEER FOR THIS PROJECT WHETHER IN CONTRACT, INDEMNITY,
CONTRIBUTION, TORT, OR OTHERWISE, AND INCLUDING ATTORNEY’S FEES DUE
UNDER THIS AGREEMENT, SHALL NOT EXCEED 100% OF GROSS COMPENSATION
RECEIVED BY ENGINEER UNDER THIS AGREEMENT AND PROVIDED, HOWEVER,
THAT SUCH LIABILITY SHALL BE FURTHER LIMITED IN THE FOLLOWING RESPECTS:
ENGINEER ENTITIES SHALL NOT BE LIABLE TO CLIENT FOR ANY LOSSES, DAMAGES,
OR CLAIMS ARISING FROM DAMAGE TO SUBTERRANEAN STRUCTURES OR UTILITIES
WHICH ARE NOT CORRECTLY SHOWN ON PLANS FURNISHED BY CLIENT TO
ENGINEER DURING THE PERFORMANCE OF AUTHORIZED SERVICES OR WHICH ARE
NOT CALLED TO ENGINEER’S ATTENTION BY CLIENT.
10.2 Indemnification
10.2.1 Hazardous Materials
Client agrees to indemnify and hold harmless the Engineer Entities from and against any and
all claims, suits, liability, damages, injunctive or equitable relief, expenses, including
attorneys’ fees, expert fees and costs, which arise from, or which is related to, the existence,
disposal, release, discharge, treatment, or transportation of hazardous materials, or the
exposure of any person to hazardous materials, or the degradation of the environment due to
the presence, discharge, disposal, release of, or exposure to, hazardous material.
10.2.2 Indemnification Provisions
If any indemnification provision is imposed upon the Engineer Entities, such provisions shall
not create, exceed, exert, or establish any greater rights, obligations, or responsibilities than
those presently existing under the laws of negligence of the State of California, and the
applicability of such provisions shall be limited to the insurance limits recoverable for such
damages and losses. Engineer’s obligations for defense and/or indemnity resulting from such
a provision or provisions shall be subject to and construed in accordance with California Civil
Code Section 2782.8.
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10.3 Third Party Indemnification
Client agrees to defend, indemnify, and hold Engineer harmless from and against any and all third
party claims, demands, causes of action, losses, damages, penalties, judgements, and awards together
with Engineer’s attorney’s fees, expert fees and costs, except for those that are the result of
Engineer’s sole negligence or willful misconduct. Additionally, and in light of the fact that
Engineer’s scope of services under this proposal does not include inspection, analysis, or
investigation of any kind into the design or construction of existing conditions at the Project, the
Client agrees to defend, indemnify, and hold Engineer harmless from and against any and all claims,
damages, liabilities, and costs, including all attorney’s fees, expert fees and costs of defense, arising
out of or in any way related to existing conditions at the project.
10.4 Continuing Agreement
Client and Engineer agree that any and all protections, limitations of liability, and indemnification
agreements noted herein shall extend to the officers, partners, and employees of Client and Engineer,
respectively.
11. Engineer’s Insurance
Engineer shall obtain, if reasonably available: 1) statutory Workers’ Compensation/Employer’s Liability
coverage; 2) Commercial General Liability; 3) Automobile Liability; and 4) Professional Liability
insurance coverage in policy amounts not less than $1,000,000. Engineer agrees to issue certificates of
insurance evidencing such policies upon written request.
12. Ownership and Maintenance of Documents
Client-provided documents will remain the property of Client. Unless otherwise specified in the Scope of
Work, all documents and information obtained or prepared by Engineer in connection with the
performance of the Services, including but not limited to Engineer’s reports, boring logs, maps, field data,
field notes, drawings and specifications, laboratory test data, and other similar documents (collectively
called “Documents”) are the property of Engineer, and Engineer shall, in its sole discretion, have the right
to dispose of or retain the Documents. Reuse of Engineer’s documents for any purpose other than for this
Project requires express written authorization from Engineer. Client agrees to defend, indemnify, and
hold Engineer harmless from any and all claims resulting from any unauthorized use of Engineer’s
Documents.
13. Relationship of the Parties
Engineer shall perform Services under this Agreement as an independent contractor, and its employees
shall at all times be under its sole discretion and control. Engineer shall select the means, manner, and
method of completing Services without detail, control, or direction from Client.
14. Third Party Reliance Upon Reports
All Documents are prepared solely for use by Client and shall not be provided to any other person or
entity without Engineer’s prior written consent, nor shall they be mentioned, communicated, disclosed, or
referred to in any offering circular, securities offering, loan application, real estate sales documentation,
or similar promotional material, without the express written authorization of Engineer. Clie nt shall
defend, indemnify, and hold harmless Engineer, its officers, shareholders, and employees, including
Engineer’s attorney’s fees, expert fees and costs, from and against any action, claim, or proceeding
brought by any person or entity claiming to rely upon information or opinions contained in reports or
other documents provided to such person or entity, published, disclosed, or referred to without Engineer’s
written consent.
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No other party other than Client may rely, and Client shall make no representations to any party that such
party may rely, on Documents without Engineer’s express written authorization.
Nothing contained in this Agreement shall create a contractual relationship with or a cause of action in
favor of a third party against either the Client or the Engineer. Engineer’s services under this Agreement
are being performed solely for the Client’s benefit, and no other entity shall have any claim against the
Engineer because of this Agreement or the performance or non-performance of services hereunder. The
Client agrees to include a provision in all contracts with contractors and other entities involved in this
project to carry out the intent of this paragraph.
15. Assignment and Subcontracts
Neither party shall assign this Agreement, or any part thereof, without the written consent of the other
party. Engineer may subcontract for the services of others without obtaining Client’s consent where
Engineer deems it necessary or desirable to have others perform certain Services.
16. Suspension and Delays
Client may, at any time, by ten (10) days written notice, suspend performance of all or any part of the
Services by Engineer. Should such suspension continue for a period of sixty (60) days, then Engineer
may terminate this Agreement and Client shall pay Engineer as set forth under Section 17, “Termination”.
17. Termination
17.1 Termination for Convenience
Engineer and Client may terminate this Agreement for convenience upon thirty (30) days written
notice delivered or mailed to the other party.
17.2 Termination for Cause
In the event of material breach of this Agreement, non-breaching party may terminate if upon
ten (10) days written notice, personally delivered, mailed, first class mail postage prepaid, or by
electronic transmission with proof of receipt to the other party, which termination notice shall state
the basis for the termination. The Agreement shall not be terminated for cause if the breaching party
cures the breach within the ten (10) day period.
17.3 Payment on Termination
In the event of termination, other than caused by a material breach of this Agreement by Engineer,
Client shall pay Engineer for the Services performed through the termination notice date, and for any
necessary Services and expenses incurred in connection with the termination of the project, including
but not limited to, the costs of completing analysis, records, and reports necessary to document job
status at the time of termination, and costs associated with termination of subcontractor contracts.
Such compensation shall be based upon the schedule of fees then currently used by Engineer.
17.4 Claims Waiver
Client and Engineer hereby waive all claims against each other for punitive and consequential
damages including, but not limited to, loss of use or lost profits.
18. Disputes
All disputes between Engineer and Client shall be subject to non-binding mediation. Either party may
demand mediation by serving a written notice stating the essential nature of the dispute, the amount of
time or money claimed, and requiring that the matter be mediated within forty-five (45) days of service of
notice. The mediation shall be administered by JAMS Orange County in accordance with their most
recent construction Mediation Rules, or by such other person or organization as the parties may agree
upon.
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GENERAL CONDITIONS FOR ENGINEERING AND GEOLOGICAL SERVICES Initial: _______
August 2022
Page 6 of 6
No action or suit may be commenced unless the mediation did not occur within forty-five (45) days after
service of notice, the mediation occurred but did not resolve the dispute, or a statute of limitation would
elapse if suit was not filed prior to the forty-five (45) days after service of notice.
19. Attorney Fees / Venue / Arbitration
Client and Engineer agree that the laws of the State of California govern the construction and
interpretation of this Agreement and any dispute between the parties, including without limitation,
disputes arising out of or relating to this Agreement, the professional relationship between the parties, and
the professional services rendered by Engineer to Client shall be decided by binding arbitration under the
arbitration rules of the JAMS to take place in Orange County, California. The fees for the arbitration and
the arbitrator shall be divided equally between the parties subject to adjustment by the arbitrator. The
arbitrator shall set forth his or her findings in writing and served upon the parties. The arbitration award
may be enforced by the Orange County Superior Court. In the event enforcement proceedings and/or
legal action arises relating to this Agreement, the interpretation thereof, or the failure of any party to
perform the terms of Agreement, the prevailing party in the arbitration as well as in such action shall be,
in addition to damages, injunctive relief or any other relief, entitled to reasonable attorneys’ fees and costs
incurred in such an action. The parties waive their rights to a trial by jury.
20. Integration and Severability
These General Conditions and any attached proposal(s) reflect the entire Agreement of the parties with
respect to its terms and supersedes all prior agreements, whether written or oral. If any portion of this
Agreement is found to be void or voidable, such portion shall be deemed stricken and the Agreement shall
be reformed to as closely approximate the stricken portions as the law allows.
End of General Conditions
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2022 SCHEDULE OF CHARGES
PROFESSIONAL SERVICES
Document Preparation and Project Services $ 105.00/hour
CAD/GIS Design Engineer $ 120.00/hour
Staff Engineer or Geologist $ 165.00/hour
Senior Staff Engineer or Geologist $ 180.00/hour
Project Engineer or Geologist $ 200.00/hour
Senior Engineer or Geologist $ 235.00/hour
Associate Engineer or Geologist $ 255.00/hour
Principal/Director $ 280.00/hour
FIELD INSPECTION & TESTING SERVICES
Staff Engineering Technician $ 105.00/hour*
• Services provided under direct supervision of a Senior Engineering Technician
Senior Engineering Technician $ 122.00/hour*
• Inspections for soils/grading, asphalt, concrete, batch plants, piles/caissons, etc.
• Certifications by ACI, ICC, Caltrans, local jurisdictions, etc.
Registered Special Inspector (No 4-hour minimum) $ 122.00/hour*
• Certifications by ACI, ICC, Caltrans, local jurisdictions, etc.
• Reinforced concrete, Post-Tension, Masonry, Welding, Bolting, Fireproofing
Instrumentation Engineer $ 165.00/hour
• Slope inclinometer and Piezometer monitoring
• Manometer for floor-level surveys
• Stormwater turbidity & pH meter
• Groundwater monitoring - pressure transducer, datalogger, water chemistry meter, etc.
• Pipeline video camera for drains, wells, etc.
Engineering Seismological Technician (includes 3-channel seismograph) $ 165.00/hour
• Blast vibration monitoring
• Construction vibration & noise monitoring (pile driving, drilling, demolition, etc.)
*Notes:
(1) Rates include vehicle, nuclear density gauge, and equipment for testing, inspection, and sampling.
(2) No 4-hour minimum charges apply.
(3) Overtime is charged at 1.5 times the base rate. Overtime is defined as time worked on the project
in excess of 8 hours per day and all time on Saturdays, Sundays, and holidays.
(4) Prevailing Wage projects, additional hourly surcharge for Field Personnel per
CA Labor Code §1720, et seq. Add $ 29.00/hour
LABORATORY TESTING SERVICES
Laboratory Testing $ 130.00/hour
(For special materials testing and laboratory costs on a per-test basis, see GMU’s Laboratory Fee Schedule)
OTHER CHARGES
Outside Services Cost + 15%
Reimbursables & Reprographics Cost
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475 Goddard, Suite 200 | Irvine, California 92618 | p. 949.753.7070 | www.ninyoandmoore.com
August 10, 2022
Proposal No. 04-03763
Ms. Elaine Jeng
City Manager
City of Rolling Hills
2 Portuguese Bend Road
Rolling Hills, California 90274
Subject: Proposal for Geotechnical Evaluation
Proposed Additions and Improvements
Rolling Hills City Hall
Rolling Hills, California
Dear Ms. Jeng:
In accordance with your request, we have prepared this proposal to perform a geotechnical
evaluation for the design and construction of the Proposed Additions and Improvements project at
the Rolling Hills City Hall in Rolling Hills, California. We have prepared this proposal based on
discussions with Mr. Alan Palermo, a review of preliminary plans, as well as review of readily
available geological literature in the vicinity of the subject site. The purpose of our geotechnical
services will be to evaluate the soil and geologic conditions at the site in order to develop
geotechnical recommendations for the design and construction of the project.
We understand the proposed improvements will include additions to the front of the existing City Hall
building that will include space for new restrooms, new lobby space, and bring the building into ADA
compliance.
Based on our preliminary review, the site is underlain by fill and the Miocene-age Altamira Shale
member of the Monterey Formation. The Altamira Shale typically consists of moderately hard shale
and siltstone with porcelaneous and cherty interbeds. The site is not located within a mapped
Earthquake Fault Zone and is not mapped as being located within a State of California Liquefaction
Hazard Zone.
SCOPE OF SERVICES
Based on our understanding of the project, our scope of services will consist of a geotechnical
evaluation of the site and will include the following:
• Project coordination, planning, and scheduling for subsurface exploration.
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Ninyo & Moore | Rolling Hills City Hall Additions, Rolling Hills, California | 04-03763 | August 10, 2022 2
• Review of readily available background materials, including published geologic and seismic
hazards maps, published literature, in-house information, stereoscopic aerial photographs, and
reports and/or plans provided by the client.
• Acquiring a boring permit from the County of Los Angeles, Department of Environmental Health.
• Site reconnaissance to evaluate the surface conditions at the site and to locate the proposed
borings for coordination with Underground Services Alert (USA) for underground utility location.
• Perform subsurface exploration consisting of drilling, logging, and sampling of two (2) small-
diameter borings with a limited access drill rig. The borings will be advanced to depths of up to
approximately 10 to 20 feet below existing grades or to refusal, whichever is shallower. The
borings will be used to evaluate the subsurface conditions and to collect samples for laboratory
testing. Relatively undisturbed and bulk samples will be obtained at selected intervals from the
borings and transported to our geotechnical laboratory for testing. Borings deeper than 10 feet
will be backfilled with a bentonite cement grout in accordance with the boring permit. We have
assumed excess soil cuttings may be spread in suitable areas of the site.
• Laboratory testing of representative samples to evaluate in-situ moisture and density, gradation,
Atterberg limits, direct shear strength, and corrosivity, as appropriate.
• Data compilation and geotechnical analysis of the field and laboratory data, including analyses
to evaluate and provide recommendations pertaining to the following:
o Suitability of the site for the proposed construction from a geotechnical standpoint.
o Description of the geology and on-site soils anticipated at the site, including an evaluation
of the geologic hazards, as encountered in the borings.
o Excavation and compaction recommendations.
o Evaluation of foundation bearing capacities and discussion and recommendations for the
proposed improvements.
o Evaluation of the corrosion potential of the site soils and the appropriate type of concrete to
be utilized during construction.
• Preparation of a geotechnical report for the project. A boring location map, boring logs, and
laboratory test results will be included in the report. The report will be signed and stamped by a
California-registered Geotechnical Engineer (GE) and Engineering Geologist (CEG).
ASSUMPTIONS
The following assumptions have been made in the preparation of our scope of services:
• Site access will be granted and limited access drilling equipment will be able to mobilize to the
proposed drilling locations during normal working hours (Monday through Friday, 7:00 a.m. to
5:00 p.m.
• The proposed project is subject to prevailing wage rates for our drilling subcontractor.
• Our firm will contact USA Dig Alert prior to performing our subsurface evaluation. Ninyo & Moore
will not be responsible for damage to utilities encountered during subsurface exploration that
have not been marked out or shown on the plans.
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Ninyo & Moore | Rolling Hills City Hall Additions, Rolling Hills, California | 04-03763 | August 10, 2022 3
• We have assumed excess drill cuttings may be spread in suitable areas of the site. If it is required
that the soil cuttings be stored in drums, characterized, and disposed of off-site, additional testing and
disposal fees will be required.
• Our field exploration does not include any sampling, testing, or chemical analysis of soil,
groundwater, surface water, or other materials for the purpose of evaluating possible
environmental hazards or risks. These services can be provided, if requested, as an additional
scope of work.
SCHEDULE
Following receipt of the Notice to Proceed, Ninyo & Moore will commence the services described
herein. Assuming that there are no delays due to weather or permitting, we anticipate that our field
work will be completed within approximately two weeks after receiving the notice to proceed and will
take one work day. Our laboratory testing will be completed approximately two weeks after
completion of the field evaluation, and our report will be issued approximately two weeks after
completion of the laboratory testing. Preliminary design parameters can be provided upon
completion of the laboratory testing upon request.
FEE
The fee for our evaluation services described above will be accrued in accordance with the attached
Schedule of Fees. A detailed breakdown of our fee and hours is presented in the attached Table 1.
Ninyo & Moore appreciates the opportunity to provide our services on this project and we look
forward to working with you.
Respectfully submitted,
NINYO & MOORE
Ronald D. Hallum, PG, CEG
Principal Geologist
RDH/mlc
Attachments: Table 1 – Breakdown of Fee
Schedule of Fees
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Senior Engineer/Geologist/Environmental Scientist 2 hours @ 190.00$ /hour 380.00$
Senior Staff Engineer/Geologist/Environmental Scientist 3 hours @ 150.00$ /hour 450.00$
Subtotal 830.00$
Senior Staff Engineer/Geologist/Environmental Scientist 1 hour @ 150.00$ /hour 150.00$
Permit Fees (Groundwater) Lump Sum 150.00$
Subtotal 300.00$
Senior Staff Engineer/Geologist/Environmental Scientist 3 hours @ 150.00$ /hour 450.00$
Field Vehicle and Equipment Usage 3 hours @ 15.00$ /hour 45.00$
Subtotal 495.00$
Senior Staff Engineer/Geologist/Environmental Scientist 8 hours @ 150.00$ /hour 1,200.00$
HSA Truck Drill Rig (Subcontractor) - Prevailing Wage 4 hours @ 465.00$ /hour 1,860.00$
Drill Rig Support Vehicle 0.5 day @ 575.00$ /day 287.50$
Drill Rig Mobilization/Demobilization (Prevailing Wage) 1 hour @ 465.00$ /hour 465.00$
Grout Backfill 15 feet @ 12.00$ /foot 180.00$
Field Vehicle and Equipment Usage 8 hours @ 15.00$ /hour 120.00$
Subtotal 4,112.50$
$ 1,000.00
Subtotal 1,000.00$
Principal Engineer/Geologist/Environmental Scientist 2 hours @ 195.00$ /hour 390.00$
Project Engineer/Geologist/Environmental Scientist 8 hours @ 175.00$ /hour 1,400.00$
Senior Staff Engineer/Geologist/Environmental Scientist 10 hours @ 150.00$ /hour 1,500.00$
Subtotal 3,290.00$
Principal Engineer/Geologist/Environmental Scientist 2 hours @ 195.00$ /hour 390.00$
Senior Engineer/Geologist/Environmental Scientist 4 hours @ 190.00$ /hour 760.00$
Senior Staff Engineer/Geologist/Environmental Scientist 8 hours @ 150.00$ /hour 1,200.00$
Technical Illustrator/CAD Operator 3 hours @ 103.00$ /hour 309.00$
Data Processor 3 hours @ 75.00$ /hour 225.00$
Subtotal 2,884.00$
TOTAL FEE 12,911.50$
Table 1 - Breakdown of Fee
Report Preparation
Project Coordination and Background Review
Subsurface Evaluation
(Assumes 2 borings up to approximately 20 feet deep)
Data Compilation and Analysis
Laboratory Analyses
Tests to include moisture and dry density, sieve analysis, Atterberg limits, shear strength, and
corrosivity, as appropriate.
Permit Acquisition
Site Reconnaissance and Markout for Utility Clearance
Ninyo & Moore | Rolling Hills City Hall Additions, Rolling Hills, California | 04-03763 | CA13 | August 10, 2022 1452
Ninyo & Moore | Rolling Hills City Hall Additions, Rolling Hills, California | 04-03763 | August 10, 2022 CA13
Schedule of Fees
Hourly Charges for Personnel
Professional Staff
Principal Engineer/Geologist/Environmental Scientist/Certified Industrial Hygienist ................................................ $ 195
Senior Engineer/Geologist/Environmental Scientist ................................................................................................. $ 190
Senior Project Engineer/Geologist/Environmental Scientist ..................................................................................... $ 185
Project Engineer/Geologist/Environmental Scientist ................................................................................................. $ 175
Senior Staff Engineer/Geologist/Environmental Scientist ......................................................................................... $ 150
Staff Engineer/Geologist/Environmental Scientist..................................................................................................... $ 145
GIS Analyst ................................................................................................................................................................ $ 125
Technical Illustrator/CAD Operator ........................................................................................................................... $ 103
Field Staff
Certified Asbestos/Lead Technician ......................................................................................................................... $ 185
Field Operations Manager ......................................................................................................................................... $ 125
Nondestructive Examination Technician (UT, MT, LP) ............................................................................................. $ 119
Supervisory Technician ............................................................................................................................................ $ 115
Special Inspector (Concrete, Masonry, Structural Steel, Welding, and Fireproofing) ............................................. $ 109
Senior Technician ..................................................................................................................................................... $ 108
Technician ................................................................................................................................................................. $ 103
Administrative Staff
Information Specialist ................................................................................................................................................ $ 85
Geotechnical/Environmental/Laboratory Assistant ................................................................................................... $ 80
Data Processor .......................................................................................................................................................... $ 75
Other Charges
Concrete Coring Equipment (includes technician) .............................................................................................. $ 190/hr
Anchor Load Test Equipment (includes technician) ........................................................................................... $ 190/hr
GPR Equipment ................................................................................................................................................... $ 180/hr
Inclinometer ......................................................................................................................................................... $ 100/hr
Hand Auger Equipment ....................................................................................................................................... $ 80/hr
Rebar Locator (Pachometer) ............................................................................................................................... $ 25/hr
Vapor Emission Kit .............................................................................................................................................. $ 65/kit
Nuclear Density Gauge ....................................................................................................................................... $ 12/hr
X-Ray Fluorescence ............................................................................................................................................ $ 70/hr
PID/FID ................................................................................................................................................................ $ 25/hr
Air Sampling Pump .............................................................................................................................................. $ 10/hr
Field Vehicle ........................................................................................................................................................ $ 15/hr
Expert Witness Testimony ................................................................................................................................... $ 450/hr
Direct Expenses .................................................................................................................................... Cost plus 15 %
Special equipment charges will be provided upon request.
Notes
For field and laboratory technicians and special inspectors, overtime rates at 1.5 times the regular rates will be charged
for work performed in excess of 8 hours in one day Monday through Friday and all day on Saturday. Rates at twice the
regular rates will be charged for all work in excess of 12 hours in one day, all day Sunday and on holidays.
Field technician and special inspection hours are charged at a 4-hour minimum, and 8-hour minimum for hours exceeding
4 hours.
Invoices are payable upon receipt. A service charge of 1.5 percent per month may be charged on accounts not paid
within 30 days.
Our rates will be adjusted in conjunction with the increase in the Prevailing Wage Determination during the life of the
project, as applicable.
The terms and conditions are included in Ninyo & Moore’s Work Authorization and Agreement form.
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Ninyo & Moore | 2021 Laboratory Testing
Schedule of Fees for Laboratory Testing
SOILS CONCRETE
Atterberg Limits, D 4318, CT 204 .............................................................. $ 170 Compression Tests, 6x12 Cylinder, C 39 ................................................... $ 35
California Bearing Ratio (CBR), D 1883 .................................................... $ 550 Concrete Mix Design Review, Job Spec ..................................................... $ 300
Chloride and Sulfate Content, CT 417 & CT 422 ..................................... $ 175 Concrete Mix Design, per Trial Batch, 6 cylinder, ACI ............................... $ 850
Consolidation, D 2435, CT 219 .................................................................. $ 300 Concrete Cores, Compression (excludes sampling), C 42 ....................... $ 120
Consolidation, Hydro-Collapse only, D 2435 ............................................ $ 150 Drying Shrinkage, C 157 .............................................................................. $ 400
Consolidation – Time Rate, D 2435, CT 219 ............................................ $ 200 Flexural Test, C 78 ....................................................................................... $ 85
Direct Shear – Remolded, D 3080 ............................................................ $ 350 Flexural Test, C 293 ..................................................................................... $ 85
Direct Shear – Undisturbed, D 3080 ......................................................... $ 300 Flexural Test, CT 523 ................................................................................... $ 95
Durability Index, CT 229 ............................................................................. $ 175 Gunite/Shotcrete, Panels, 3 cut cores per panel and test, ACI ................ $ 275
Expansion Index, D 4829, IBC 18-3 .......................................................... $ 190 Lightweight Concrete Fill, Compression, C 495 ......................................... $ 80
Expansion Potential (Method A), D 4546 .................................................. $ 170 Petrographic Analysis, C 856 ...................................................................... $ 2,000
Geofabric Tensile and Elongation Test, D 4632 ....................................... $ 200 Restrained Expansion of Shrinkage Compensation .................................. $ 450
Hydraulic Conductivity, D 5084 .................................................................. $ 350 Splitting Tensile Strength, C 496 ................................................................. $ 100
Hydrometer Analysis, D 6913, CT 203 ...................................................... $ 220 3x6 Grout, (CLSM), C 39 ............................................................................. $ 55
Moisture, Ash, & Organic Matter of Peat/Organic Soils ........................... $ 120 2x2x2 Non-Shrink Grout, C 109 ................................................................. $ 55
Moisture Only, D 2216, CT 226 ................................................................. $ 35
Moisture and Density, D 2937 ................................................................... $ 45 ASPHALT
Permeability, CH, D 2434, CT 220 ............................................................ $ 300 Air Voids, T 269 ............................................................................................ $ 85
pH and Resistivity, CT 643 ......................................................................... $ 175 Asphalt Mix Design, Caltrans (incl. Aggregate Quality) ............................. $ 4,500
Proctor Density D1557, D 698, CT 216, AASHTO T-180 ........................ $ 220 Asphalt Mix Design Review, Job Spec ....................................................... $ 180
Proctor Density with Rock Correction D 1557 .......................................... $ 340 Dust Proportioning, CT LP-4 ........................................................................ $ 85
R-value, D 2844, CT 301 ........................................................................... $ 375 Extraction, % Asphalt, including Gradation, D 2172, CT 382 .................... $ 250
Sand Equivalent, D 2419, CT 217 ............................................................. $ 125 Extraction, % Asphalt without Gradation, D 2172, CT 382 ........................ $ 150
Sieve Analysis, D 6913, CT 202 ................................................................ $ 145 Film Stripping, CT 302.................................................................................. $ 120
Sieve Analysis, 200 Wash, D 1140, CT 202 ............................................. $ 100 Hveem Stability and Unit Weight D 1560, T 246, CT 366 ......................... $ 225
Specific Gravity, D 854 ............................................................................... $ 125 Marshall Stability, Flow and Unit Weight, T 245 ......................................... $ 240
Thermal Resistivity (ASTM 5334, IEEE 442) ............................................ $ 925 Maximum Theoretical Unit Weight, D 2041, CT 309 .................................. $ 150
Triaxial Shear, C.D, D 4767, T 297 ........................................................... $ 550 Moisture Content, CT 370 ............................................................................ $ 95
Triaxial Shear, C.U., w/pore pressure, D 4767, T 2297 per pt ................ $ 450 Moisture Susceptibility and Tensile Stress Ratio, T 238, CT 371 ............. $ 1,000
Triaxial Shear, C.U., w/o pore pressure, D 4767, T 2297 per pt ....................... $ 350 Slurry Wet Track Abrasion, D 3910 ............................................................. $ 150
Triaxial Shear, U.U., D 2850 ...................................................................... $ 250 Superpave, Asphalt Mix Verification (incl. Aggregate Quality) .................. $ 4,900
Unconfined Compression, D 2166, T 208 ................................................. $ 180 Superpave, Gyratory Unit Wt., T 312 .......................................................... $ 100
Superpave, Hamburg Wheel, 20,000 passes, T 324 ................................. $ 1,000
MASONRY Unit Weight sample or core, D 2726, CT 308 ............................................. $ 100
Brick Absorption, 24-hour submersion, 5-hr boiling, 7-day, C 67 ............ $ 70 Voids in Mineral Aggregate, (VMA) CT LP-2 .............................................. $ 90
Brick Compression Test, C 67 ................................................................... $ 55 Voids filled with Asphalt, (VFA) CT LP-3 .................................................... $ 90
Brick Efflorescence, C 67 ........................................................................... $ 55 Wax Density, D 1188................................................................................... $ 140
Brick Modulus of Rupture, C 67 ................................................................. $ 50
Brick Moisture as received, C 67 ............................................................... $ 45 AGGREGATES
Brick Saturation Coefficient, C 67 .............................................................. $ 60 Clay Lumps and Friable Particles, C 142 ................................................... $ 180
Concrete Block Compression Test, 8x8x16, C 140 ................................. $ 70 Cleanness Value, CT 227 ............................................................................ $ 180
Concrete Block Conformance Package, C 90 .......................................... $ 500 Crushed Particles, CT 205 ........................................................................... $ 175
Concrete Block Linear Shrinkage, C 426 .................................................. $ 200 Durability, Coarse or Fine, CT 229 .............................................................. $ 205
Concrete Block Unit Weight and Absorption, C 140 ................................ $ 70 Fine Aggregate Angularity, ASTM C 1252, T 304, CT 234 ....................... $ 180
Cores, Compression or Shear Bond, CA Code ........................................ $ 70 Flat and Elongated Particle, D 4791 ........................................................... $ 220
Masonry Grout, 3x3x6 prism compression, C 39 ..................................... $ 45 Lightweight Particles, C 123 ........................................................................ $ 180
Masonry Mortar, 2x4 cylinder compression, C 109 .................................. $ 35 Los Angeles Abrasion, C 131 or C 535 ....................................................... $ 200
Masonry Prism, half size, compression, C 1019 ...................................... $ 120 Material Finer than No. 200 Sieve by Washing, C 117 .............................. $ 90
Masonry Prism, Full size, compression, C 1019 ...................................... $ 200 Organic Impurities, C 40 .............................................................................. $ 90
Potential Alkali Reactivity, Mortar Bar Method, Coarse, C 1260 ............... $ 1,250
REINFORCING AND STRUCTURAL STEEL Potential Alkali Reactivity, Mortar Bar Method, Fine, C 1260 .................... $ 950
Chemical Analysis, A 36, A 615 ................................................................. $ 135 Potential Reactivity of Aggregate (Chemical Method), C 289 ................... $ 475
Fireproofing Density Test, UBC 7-6 .......................................................... $ 90 Sand Equivalent, T 176, CT 217 ................................................................. $ 125
Hardness Test, Rockwell, A 370 ............................................................... $ 80 Sieve Analysis, Coarse Aggregate, T 27, C 136 ........................................ $ 120
High Strength Bolt, Nut & Washer Conformance, Sieve Analysis, Fine Aggregate (including wash), T 27, C 136 ................ $ 145
per assembly, A 325 ............................................................................. $ 150 Sodium Sulfate Soundness, C 88 ............................................................... $ 450
Mechanically Spliced Reinforcing Tensile Test, ACI ................................ $ 175 Specific Gravity and Absorption, Coarse, C 127, CT 206 ......................... $ 115
Pre-Stress Strand (7 wire), A 416 .............................................................. $ 170 Specific Gravity and Absorption, Fine, C 128, CT 207 .............................. $ 175
Reinforcing Tensile or Bend up to No. 11, A 615 & A 706 ...................... $ 75
Structural Steel Tensile Test: Up to 200,000 lbs., A 370 ......................... $ 90 ROOFING
Welded Reinforcing Tensile Test: Up to No. 11 bars, ACI ....................... $ 80 Roofing Tile Absorption, (set of 5), C 67 ..................................................... $ 250
Roofing Tile Strength Test, (set of 5), C 67 ................................................ $ 250
Special preparation of standard test specimens will be charged at the technician’s hourly rate.
Ninyo & Moore is accredited to perform the AASHTO equivalent of many ASTM test procedures.
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Agenda Item No.: 13.A
Mtg. Date: 09/12/2022
TO:HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM:JOHN SIGNO, DIRECTOR OF PLANNING & COMMUNITY SERVICES
THRU:ELAINE JENG P.E., CITY MANAGER
SUBJECT:DISCUSS COYOTE CONTROL MEASURES (BLACK)
DATE:September 12, 2022
BACKGROUND:
On May 1, 2022, an agreement between Los Angeles County and the City of Rolling Hills was
made for pest control services from July 1, 2022 to June 30, 2023.
DISCUSSION:
This item is on the agenda at the direction of Council to discuss coyote management.
Recently, staff has been contacted by members of the public concerned with the proliferation
of coyotes in the community. At the August 22, 2022 Council meeting, homeowner Shirley
Langer expressed concerns about coyote management along Possum Ridge Road. Concerns
included dogs getting chased or harassed and pets being killed by coyotes.
Conversely, the City has also been contacted by homeowner Leslie Stetson who is in support
of coyotes and other wildlife in the community. Ms. Stetson has questioned the City's need for
coyote management and the contract with Los Angeles County for a trapper.
FISCAL IMPACT:
The current agreement with Los Angeles County is for an amount not to exceed $25,000 paid
under the General Fund.
RECOMMENDATION:
Discuss the matter and provide direction to staff.
ATTACHMENTS:
2022.05.01_Animal Care and Control Agreement779.pdf
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Agenda Item No.: 13.B
Mtg. Date: 09/12/2022
TO:HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM:CHRISTIAN HORVATH, CITY CLERK / EXECUTIVE ASSISTANT TO
CITY MANAGER
THRU:ELAINE JENG P.E., CITY MANAGER
SUBJECT:DISCUSSION REQUEST BY THE WOMEN'S CLUB BEAUTIFICATION
COMMITTEE FOR NEW FENCING ALONG ON PORTUGUESE BEND
ROAD, ADJACENT TO CITY HALL CAMPUS (BLACK)
DATE:September 12, 2022
BACKGROUND:
At the August 22, 2022 City Council Meeting, representatives from the Women's Club
Beautification Committee spoke during public comment on the roses and fencing along
Portuguese Bend Rd at the City Hall Campus. Mayor Black requested that an agenda item be
brought forth at the next meeting. Attached is the letter that was presented to the Council that
evening.
DISCUSSION:
None.
FISCAL IMPACT:
Fiscal impact is unknown at this time.
RECOMMENDATION:
Provide direction to staff.
ATTACHMENTS:
CL_AGN_220912_CC_WomensClub_Letter.pdf
CL_AGN_220912_CC_WomensClub_Fencing_PublicComment01.pdf
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From:Judy Martin
To:Christian Horvath
Cc:Beth Howell
Subject:Fw: Main Gate Fencing
Date:Wednesday, September 7, 2022 7:30:43 AM
Christian,
Will you please send this to all the City Council members in the blue sheet, from the Women's
Club. We need for them to have this information before the Sep. 12th meeting.
Thank you, Judy Martin
All City Council members,
This note from Leslie Stetson, President of Caballeros is helpful regarding our need for a new
vinyl fence. Country Estate Fence Co. will be working in Rolling Hills in November. I hope you
will act quickly in order to have a new vinyl fence by Thanksgiving.
This is Leslie's response to me regarding the fence:
I am up to speed on the fence issue as Arty called me last week and I spoke with Nancy
briefly. I then took a good look on my way into our Cab BOD meeting and yes it needs
replacing. I would recommend the product we have chosen for redoing Caballeros Arena,
since it has worn well, has been improved with a longer warranty and we like the company's
quality installation. It will also be maintenance free and since it is a pathway it gets limited use
and is not like horse corral wear and tear. I am sure they would be happy to quote you and
yours is a fairly simple job. The company is Country Estate Fence Co. in Corona 1.800.266.0999
and they will be here first of November to do the ring so you might be able to get them here
that first week?
All the best,
L
Leslie Stetson
Realtor, CalBRE #01415902
Cell 310.936.1283 | Direct 310.265.2177
Leslie@bhhscp.com
"Happy Trails"
Berkshire Hathaway HomeServices
California Properties
600 Deep Valley Drive
Rolling Hills Estates, CA 90274
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