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6/24/1963-7 MINUTES OF THE REGULAR MEETING OF THE CITY COUNCIL OF THE CITY OF ROLLING HILLS,, CALIFORNIA June 24,'1963 The regular meeting of the City Council of the City of Rolling Hills was called to order at 7-,30 P.M., on Monday, dune 24, 1963 in the City Hall by Mayor Amberg, - ROLL CALL Present: Councilmen. Goodman, O'Flaherty, Tourtelot, Van. Note and Mayor Amberg Absen.t o None Also Present, City Clerk Phyllis Stockda.le, City Attorney William Rinley, City Treasurer Marion Welch, Anthony dabuka., Joseph. Denni, Raymond Choate, Jack Washburn, Mark Friedman., Jules Adams Charles Huffman, Lieut-° Wattenbarger..,, Chief Dutton and Chief Robinson. APPROVAL OF MINUTES On. motion of Councilman O'Flaherty, seconded by Counci l man Goodman and unanimously carried,�th.e minutes of the regular meeting held dunxe 10, 1963 were approved as written.. CORRESPONDENCE -The Cita clerk �rea�-tha following: a) Letter dated dune 7, 1963 from the State of California Department of Finance which stated that the population estimate for the City, as of May 1, 1963 was 1,885, and that certification -of this figure had been sen t.to the Controller and to the Director. of Public Works. b) .Letter dated dune 7, 1963 from the County of Los Angeles, County`Eoundary Commission enclosing copy of a map and description. of proposed Henry No. 2 Annexation to 'the City of Torrance. c) Lyndate& Notice of Public Hearing to 'be held.duly l,'1963 at 70 30 P.M. by the Planning Commission of the City of Rolling Hills Estates on a zone variance request to per- mit the operation and maintenan.ce'of a.rifle range located southeasterly of the proposed Hawthorne Boule- vard extension and southwesterly of the Torrance city limits. The foregoing letters were ordered received and filed. d) Letter dated dune 3, 1963 from the'Los Angeles County - Flood Control District requesting the submission of a - report by August 1,.1963 of the location and estimated cost o'f storm drain. systems required in the City but not firkansced „ -I.- I e) -Letter dated June -19, 1963 from Koebig & Koebig, Inc. offering the engineering services of that company for the preparation of the drainage requirements report requested in item d) . The City Manager advised the Council that the City Engineer, John A. Lambie, had prepared the storm drain deficiency report for the City prior to the 1958 Storm Drain Bond Issue and that his office had estimated the cost of preparing the current report to be approximately $400. The City Manager further recommended that the City Engineer be authorized to proceed with the report. It was then moved by Councilman Tourtelot, seconded by Councilman Goodman and unanimously carried that the City Engineer be authorized to proceed with the prep- aration of the storm drain deficiency report, at a cost not to exceed $500. BID OPENING - COMPREHENSIVE PUBLIC LIABILITY INSURANCE In accordance with the Invitation to Bid authorized by the City Council at the meeting held May 27, 1963 notice of which was published and posted as required by law, the City Clerk announced that three (3) sealed bids had been received for the City's Comprehensive Public Liability Insurance. The City Clerk then opened and announced the following bids. 1. Bowker Insurance Agency Owned Automobiles $22.89 25831 So. Western Ave. Non -owned Automobiles 45.00 Lomita, Calif. Liability - Other then Automobile 1,950.00 Total First Year Premium $2,017.89 Total three year premium $5,985.00, plus auto premiums determined by annual audit. 2. Underwood -Clarke & Co. Annual Premium - $976.25 for 635. -E. -Fourth St. three (3) years Long Beach 12, Calif. 3. The Corinth Company Annual Premium - $1,175 per annum 975 S. Fair Oaks Ave. Additional Premium -of $16.79 per Pasadena, Calif. year on the Unimasco Line Marker The three bids were analyzed by -the City Attorney who stated that the comprehensive public liability insurance premium paid by the City and the Association for the 1962-63 fiscal year was $923.02 and that the low bid was submitted by Underwood - Clarke & Co. It was then moved by Councilman Goodman that the City Council accept the bid of Underwood -Clarke & Co. for comprehen- sive general liability insurance for the City of Rolling Hills, et al, for the fiscal year beginning July 1, 1963 for an annual premium of $976.25 plus the inclusion of the Unimasco Line Marker, provided that the policy or a letter of confirmation is received from the Fireman's Fund by June 28, and if the policy or letter is not received that the policy be awarded. to the second lowest bidder, the-City's,present insurance agent, the Corinth Company. The motion was seconded by Councilman O'Flaherty and unanimously carried., CONTRACT FOR GATE OPERATION 1963-64 FISCAL YEAR Councilman Van Note, finance officer, presented to the Council a proposed figure of $46,30'0 for the operation of the gates and stated that he had worked out this tentative contract price with Messrs. Sullivan and Hesse of the Rolling Hills Community Association Board.. There followed a discussion of the possibility of manning the Crenshaw Gate 24 hours a day. Councilman Van Note further explained that the figure of $46,300 included a pay increase for all guards but not an increase in the amount of service. It was then moved by Councilman Goodman that the City authorize the Rolling Hills Community Association to give the proposed pay increases to the guards and to continue the contract on a month to month basis at the present level of service. The motion was seconded by Councilman O'Flaherty and unanimously carried. C. Lieutenant Wattenbarger of the Lennox Sheriff's Station was requested to furnish the City Council with a recommendation from his„Department.with.regard to,the relative merits of law enforcement service and guard service and the use of mechanical gate control. REPORTS OF CITY DEPARTMENTS The City Clerk presented the Fire Department Act- ivity Report and the Monthly.statistical report of the Sheriff's Department for the month of May 1963 which were ordered received and filed. The report of the City Treasurer for the month of May, 1963 was submitted, showing a balance of $53,054.73 in the General Fund; $12,448.63 in the Motor Vehicle In Lieu Fund; $539.77 in the Traffic Safety Fund; and $530.27 in the Special Deposits Fund on May 31, 1963. The report was accepted and ordered filed. PAYMENT OF CITY BILLS Ll I. The City Clerk presented the register of demands to be allowed for payment. It,was moved by Councilman Good- man and seconded by Councilman Tourtelot that Demands 1404 through 1418 be approved for payment from the General Fund, to wit: No. Made By Amount 1404 Zellerbach Paper Company $ 33.03 1405 Palos Verdes Newspapers, Inc. 15.76 1406 Raymond M. Tong 44.00 1407 Addressograph-Multigraph 22.87 1408 Rolling Hills Community Association 3,694.28 1409 Hortie-Van Mfg. Co. 40.76 1410 Los Angeles County Health Department 1.00 1411 PPalos Verdes Water Company . 6.50 Ll I. 1412 County -of Los Angeles $ 26.12 1413 Phyllis Stockdale 533.70 1414 Mason, Kinley and Wallace .48.85 1415 William Kinley 300.00 1416 Charlyne H. Couch 235.92 1417. United -California Bank 151.40 1418 State Employees' Retirement System 220.32 $5,374.51 This motion was. carried by the following vote: AYES: Councilmen O'Flaherty, -Van Note, Tourtelot, Goodman and Mayor Amberg NOES: None ABSENT: None CONDEMNATION.OF ADMINISTRATION BUILDING AND EASTFIELD GATE PARCEL The City Attorney reported that the necessary papers had been filed -for the condemnation of the admin- istration building property and were in the hands -of the process server but that the Eastfield Parcel action was delayed pending the determination of correct -legal -descrip- tions of the property. There followed a.discussion on the advisability of adding the two Crest Road gate parcels to the pro- ceedings. -It was moved -by Councilman Tourtelot and seconded by Councilman'O'Flaherty that the -matter be tabled. Motion carried. SCHOOL DISTRICT ADMINISTRATION CENTER Mayor Amberg stated that the necessary legis- lation to.enabl.e the School District to acquire property outside its jurisdiction for bus maintenance facilities had been passed ,by -the Statae Legislature and was -now on the Governor's desk for signature. It was moved by Councilman Goodman that the City Attorney be directed to prepare a letter for the Mayor's signature to Governor Brown, urging -'the signing of the School District -sponsored legislation. The motion was seconded by Councilman Van Note and carried. SUBDIVISION NO. 13. --TENTATIVE MAP.FOR SUBDIVISION OF LOT 103, ROLLING HILLS - ANTHONY-JABUKA, OWNER - Mr. Jabuka appeared before the Council with regard to the tentative map for the subdivision of his Lot 103, Rolling Hills, which had been presented to the Council at the meeting held June 10, 1963. He was advised by Councilman Goodman.that his tentative map was not incompliance with.the Subdivision Ordinance' because the division -of Lot 9 of Georgeff Ranchos was not accomplished legally and a.portion of.that lot was subsequently acquired by Mr. Jabuka to enable him to meet the zoning requirements for the division of his property. It was then moved by Councilman Tourtelot that the tentative map of the subdivisioin of Lot 103, Rolling Hills be rejected by the City Council. The motion was seconded by Councilman Goodman and carried by the following vote: AYES: Councilmen O'Flaherty, Van Note, Tourtelot and Goodman NOES: Mayor Amberg ABSENT: None SUBDIVISION NO. 14 -.TENTATIVE MAP OF LOT 104, ROLLING HILLS, JOSEPH DENNI, OWNER Mr. Denni and his attorney, Raymond Choate, appeared before the Council with regard to the tentative map for the subdivision of Lot 104, Rolling Hills which was presented to the Council at the June 10, 1963 meeting. Since Mr. Denni's property is adjacent to Mr. Jabuka's and is dependent upon the acquisition from him of a small parcel in order to have sufficient acreage for subdivision, it was moved by Councilman O'Flaherty and seconded by Councilman Goodman that the tentative map of the subdivision of Lot„104, Rolling Hills be rejected. There followed a.discussion on the steps that could be taken to remedy this situation, which were out- lined by Councilman Goodman as follows: 1. That Vern Ratliff, owner of Lot 9 of•Georgeff Ranchos, would file a tentative map for the division of his property, and after this had been approved; 2. That Anthony Jabuka, owner of Lot 103, Rolling Hills, would refile his tentative map, showing parcels A, B and C. (Parcel C being the "bow” of land that was sold to Joseph Denni). 3. That Joseph Denni, owner of Lot 104, Rolling Hills, would refile his tentative map in its present state. It was then moved by Councilman Goodman.that the request of Mr. Denni for the subdivision of Lot 104, Rolling Hills be tabled. The motion was seconded by Councilman Van Note and carried by the following vote: AYES-. Councilman Van'Note, Tourtelot, Goodman and Mayor Amberg I- NOES: Councilman-0'Flaherty ABSENT: None PERSONAL APPEARANCE - JACK WASHBURN, 5 CABALLEROS ROAD - WEED BURNING Mr. Washburn appeared before the Council to request that the weed abatement program in the City be confined to discing rather than burning because of the problems.that resulted, such as ashes. in swimming pools for weeks afterwards. Chief Dutton, head of the County.,Fire Preven- tion Bur0au and weed abatement activities in the City, explained the reasons for that Department's policy of burnitig-and discing wherever feasible. Councilman Goodman suggested that the Fire Department follow a policy of discing alone, where -they feel they can.do an adequate job from the standpoint of fire protection, and that where they must they will disc and.burn. Chief Dutton stated that burning would be kept to a minimum, in the City of Rolling Hills. PERSONAL APPEARANCE - CHARLES HUFFMAN, .PRESIDENT OF CABALLEROS DEL RANCHO PALOS VERDES, INC. Mr. Huffman appeared before the Council to report that the Caballeros.del Rancho Palos Verdes, Inc., as authorized by the City Council February 25, 1963 ha.d painted and repaired the riding ring at Swaffield Park, had sand put in the ring, cleaned up the area and removed weeds, and had two portable toilets installed, for a total cost of $1,180. He further stated that the Caballeros had three additional projects that they would like to carry out at the riding ring, and he requested the Council's approval of the following: 1. The installation of water facilities around the ring so that it could be wet down 2. The establishment of a grass planted picnic area, northeast of the ring, with three or four heavy duty picnic tables and benches 3. The landscaping of the ba -&k bank and the planting of trees for shade and beautification. Mr. Huffman estimated that the total cost of these three projects would be around $2,000. It was then moved by Councilman Tourtelot that the Caballeros' report be accepted and the plans for the facilities designated be approved.. The motion was seconded by Councilman Goodman.and unanimously carried. APPOINTMENT OF PURCHASING OFFICER In accordance with Section.2 of Ordinance No. 18, Mayor Amberg appointed the City-Manager,-Phyllis.Stockdale, as Purchasing Officer of the City, with the consent of the Council. APPOINTMENT OF TRAFFIC COMMISSION MEMBER Mayor Amberg stated that Section 2.01 of Ordin- ance No. 16 requires that one of the members of the Traffic Commission be a City -Councilman. Accordingly, he appointed Councilman O'Flaherty as a member of the Traffic Commission, with the consent of the Council. EMPL4YMENT OF TEMPORARY SECRETARIAL ASSISTANCE IN THE CITY OFFICE The City,Manager statedthat due to.Mrs. Couch's absence because of illness it was necessary to employ temporary secretarial assistance, at an hourly rate.of $2.25. It was moved by Councilman O'Flaherty, seconded by Councilman Tourtelot and unanimously carried that temporary secretarial assistance be obtained at the hourly rate of $2.25. ADJOURNMENT There being no further business to come before the meeting, it was moved by Councilman.O'Flaherty, seconded by Councilman Van Note and unanimously carried that the meeting be adjourned at 10:1,5 P.M. Cit Clerk APPROVED: Mayor