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2023-01-03_NewsletterTENTATIVE AGENDA CITY COUNCIL CITY OF ROLLING HILLS REGULAR MEETING MONDAY, JANUARY 9, 2022 THIS AGENDA MAY NOT BE COMPLETE. THE FINAL AGENDA WILL BE POSTED AT CITY HALL 72 HOURS BEFORE THE CITY COUNCIL MEETING. THE FINAL AGENDA IS ALSO POSTED ON THE CITY OF ROLLING HILLS WEBSITE AT WWW.ROLLING-HILLS.ORG. Public Participation: The meeting agenda is available on the City’s website (https://www.rolling-hills.org/government/agenda/index.php). A live audio of the City Council meeting will be available on the City’s website (https://www.rolling-hills.org/government/agenda/index.php). Members of the public may observe and submit written comments in real-time by emailing the City Clerk’s office at cityclerk@cityofrh.net. Your comments will become part of the official meeting record. You must provide your full name, but please do not provide any other personal information (e.g., phone numbers, addresses, etc.) that you do not want to be published. To locate City Council Meeting Agendas and recordings, go to: https://cms5.revize.com/revize/rollinghillsca/government/agenda/index.php. To locate City Council Agenda Packets, go to: https://cms5.revize.com/revize/rollinghillsca/government/city_council/city_council_archive_agendas/index.php. 1. CALL TO ORDER 2. ROLL CALL 3. PLEDGE OF ALLEGIANCE 4. PRESENTATIONS/PROCLAMATIONS/ANNOUNCEMENTS 5. APPROVE ORDER OF THE AGENDA 6. BLUE FOLDER ITEMS (SUPPLEMENTAL) 7. PUBLIC COMMENT ON NON-AGENDA ITEMS This is the appropriate time for members of the public to make comments regarding items not listed on this agenda. Pursuant to the Brown Act, no action will take place on any items not on the agenda. 8. CONSENT CALENDAR Matters which may be acted upon by the City Council in a single motion. A. APPROVE AFFIDAVIT OF POSTING FOR THE CITY COUNCIL REGULAR MEETING OF JANUARY 9, 2022 B. APPROVE MOTION TO READ BY TITLE ONLY AND WAIVE FURTHER READING OF ALL ORDINANCES AND RESOLUTIONS LISTED ON THE AGENDA. C. APPROVE THE FOLLOWING CITY COUNCIL MINUTES: DECEMBER 13, 2022. D. PAYMENT OF BILLS E. APPROVE CITY COUNCIL MEETING DATES FOR CALENDAR YEAR 2023 F. APPROVE ANNUAL VENDOR LIST FOR CALENDAR YEAR 2023 G. APPROVE REPUBLIC SERVICES' 2023 CLEAN-UP AND COMMUNAL BIN SCHEDULE H. ADOPT BY TITLE ONLY ORDINANCE NO. 381 AMENDING CHAPTER 17.28 OF THE ROLLING HILLS MUNICIPAL CODE REGARDING ACCESSORY DWELLING UNITS AND JUNIOR ACCESSORY DWELLING UNITS AND DETERMINING THE ORDINANCES TO BE EXEMPT FROM CEQA I. ADOPT BY TITLE ONLY ORDINANCE NO. 382 AMENDING TITLE 15 (BUILDINGS AND CONSTRUCTION) OF THE ROLLING HILLS MUNICIPAL CODE AND DETERMINING THE ORDINANCE EXEMPT FROM CEQA J. ADOPT RESOLUTION NO. 1321 OF THE CITY COUNCIL OF THE CITY OF ROLLING HILLS AUTHORIZING SUBMITTAL OF APPLICATIONS FOR THE CALIFORNIA DEPARTMENT OF RESOURCES RECYCLING AND RECOVERY (CALRECYCLE) PAYMENT PROGRAMS AND RELATED AUTHORIZATIONS 9. EXCLUDED CONSENT CALENDAR ITEMS 10. COMMISSION ITEMS 11. PUBLIC HEARINGS 12. OLD BUSINESS A. APPROVE PLANS AND SPECIFICATIONS AND AUTHORIZE SOLICITATION FOR CONSTRUCTION BIDS FOR THE CITY HALL HEATING, VENTILATION AND AIR CONDITIONING (HVAC) PROJECT B. SIREN 13. NEW BUSINESS A. PROPOSED FISCAL YEAR 2023/24 BUDGET CALENDAR B. CONSIDER AN ACTION REGARDING CODE ENFORCEMENT SERVICES AND DIRECT STAFF TO PREPARE AN AGREEMENT WITH 4LEAF, INC. C. APPROVE MEMORANDUM OF UNDERSTANDING BETWEEN THE CITIES OF RANCHO PALOS VERDES, PALOS VERDES ESTATES, ROLLING HILLS ESTATES, AND ROLLING HILLS REGARDING IMPLEMENTATION OF THE “KNOW YOUR ZONE” EVACUATION WEB PLATFORM D. APPROVE UPDATED CITY COUNCIL COMMITTEE ASSIGNMENTS FOR 2022-2023 14. MATTERS FROM THE CITY COUNCIL 15. MATTERS FROM STAFF A. FIRE FUEL ABATEMENT ENFORCEMENT QUARTERLY REPORT FOR THE FOURTH QUARTER OF 2022 (OCTOBER 1 THROUGH DECEMBER 31) 16. RECESS TO CLOSED SESSION 17. RECONVENE TO OPEN SESSION 18. ADJOURNMENT NEXT REGULAR MEETING: MONDAY, JANUARY 23, 2023 AT 7:00 P.M. Public Comment is welcome on any item prior to City Council action on the item. Documents pertaining to an agenda item received after the posting of the agenda are available for review in the City Clerk's office or at the meeting at which the item will be considered. In compliance with the Americans with Disabilities Act (ADA), if you need special assistance to participate in this meeting due to your disability, please contact the City Clerk at (310) 377-1521 at least 48 hours prior to the meeting to enable the City to make reasonable arrangements to ensure accessibility and accommodat ion for your review of this agenda and attendance at this meeting. CITY COUNCIL James Black, M.D. Bea Dieringer Leah Mirsch Jeff Pieper Patrick Wilson January 3, 2023 Issue No. 23-01 CITY COUNCIL RE-ORGANIZATION On Tuesday, December 13, 2022, the City Council reorganized . Dr. Jim Black was recognized for his services as the Mayor in 2022. The Council also voted Pat Wilson as the new Mayor and Leah Mirsch the new Mayor Pro Tem. The City Council also accepted the LA County certified November 8, 2022 municipal election results and City Manager Jeng administered the Oath of Office to the three re-elected members. GREEN WASTE COMMUNAL BIN EVENT From January 20-27, 2023 five 40 cubic yard green waste bins will again be strategically placed throughout the community in order to promote vegetation trimming for wildfire risk mitigation. Please contact Senior Management Analyst Vanessa Hevener for questions on 40 cubic yard bins or questions about the event 310-377- 1521. JOHNS CANYON ROAD IMPROVEMENTS Traffic safety signs were installed in December near the hairpin curve on Johns Canyon Road and new striping will be painted this month. These improvements are being implemented to help drivers slow down and stay in the lane while on Johns Canyon Road. COMPLIMENTARY HARDENING THE HOME INSPECTION & CANYON MANAGEMENT CONSULTATION BY THE LOS ANGELES COUNTY FIRE DEPARTMENT SIGN-UP FOR THURSDAY, JANUARY 26, 2023 New LA County Fire Department personnel, Brad Weisshaupt, will continue the work of Trevor Moore. Trevor has been promoted to Assistant Chief in the Forestry Division and will oversee Brad’s work. To sign up, contact Connie at 310 377-1521 or cviramontes@cityofrh.net. GEORGEFF RD. WATER MAIN REPLACEMENT SCHEDULED FOR JANUARY 2023 California Water Service is scheduled to install a new water main on Georgeff Road, El Concho, Buckboard Road & Reata Lane starting in early January 2023. Construction will narrow portions of the road down to one lane on weekdays during business hours to install the new water main. California Water Service will be sending notification to homeowners on the effected streets with details of the project. ROLLING HILLS CRIMES REPORTED For the time period December 4 – 17, 2022 NONE U P C O M I N G C I T Y M E E T I N G S City Council Meeting 01/09/23 at 7:00 pm Planning Commission Meeting 1/17/22 at 6:30pm Traffic Commission Meeting 1/26/22 at 8:30 am EASTFIELD DRIVE UNDERGROUND UTILITY DISTRICT UPCOMING PUBLIC HEARING On November 14th, the City Council approved Resolution No. 1316 forming the Eastfield Drive Underground Utility District (“District”) and set a public hearing on January 23, 2023. Another letter was sent to those affected residents earlier this week to inform them of the public hearing to approve Resolution No. 1322. Approval of Resolution No. 1322 is required for SCE to begin designing the undergrounding system to replace the existing overhead facilities within the District. City Staff conducts regular monthly meeting with SCE, other utility companies and RHCA to ensure that there is coordination and collaboration between the multiple entities to begin design of the underground utility infrastructure. That being said, S taff has initiated a site walk with SCE representatives on January 11, 2023 to assist with moving the process along to meet the grant completion deadline of August 4, 2024. The City received grant funding for the District in early 2021 from CalOES/FEMA. More recently, the City received $1M donation of Rule 20A work credits from Supervisor Hahn’s Office. CHRISTMAS TREE RECYCLING PROGRAM Through January 14th To participate, place your tree next to your green waste, with decorations and stands removed. Republic Services will transport it to a facility where it will be used for mulch, compost, and landfill cover. Flocked trees and trees coated with fire retardant will be accepted. Please cut trees over six feet in half. Do not place trees in plastic bags. If you have questions, please contact Republic Services Customer Service Department at 1-800-299-4898. DEVELOPMENT COSTS The City is requiring applicants for development projects that require a public hearing to pay for advertising costs in the Daily Breeze. These costs are several hundred dollars and were previously not paid by the applicant, but absorbed by the City. A standard fee will be determined by the City Council at a future date. RHCA WANTS TO HEAR FROM YOU ABOUT CELL SERVICE RHCA is working with cell service providers on what future cell service could look like in Rolling Hills. RHCA will be emailing a link to an online survey to all residents via DwellingLive notification system on January 5th. The survey will be open for 10 days. One response per person. If you have questions or need assistance with the survey, please contact the RHCA office at (310) 544-6222. RHCA DIY SANDBAG STATIONS The RHCA is providing sand and sandbags for RH residents at the following locations: • Behind the RHCA office • Fire Station 56 • Crest Road East, just east of Eastfield Drive Please be sure to bring your own shovel! Sandbags must be assembled on site.