2023-01-19_NewsletterTENTATIVE AGENDA CITY COUNCIL CITY OF ROLLING HILLS REGULAR MEETING MONDAY, JANUARY 23, 2022
THIS AGENDA MAY NOT BE COMPLETE. THE FINAL AGENDA WILL BE POSTED AT CITY HALL 72 HOURS BEFORE THE CITY COUNCIL MEETING. THE FINAL AGENDA IS ALSO POSTED ON THE CITY OF ROLLING HILLS WEBSITE AT WWW.ROLLING-HILLS.ORG.
Public Participation: The meeting agenda is available on the City’s website (https://www.rolling-hills.org/government/agenda/index.php). A live audio of the City Council
meeting will be available on the City’s website (https://www.rolling-hills.org/government/agenda/index.php). Members of the public may observe and submit written comments in real-time by emailing the City Clerk’s office at cityclerk@cityofrh.net. Your comments will become part of the official meeting record. You must provide your full name, but please do not provide any other personal information (e.g., phone numbers, addresses, etc.) that you do not want to be published. To locate City Council Meeting Agendas and recordings, go to: https://cms5.revize.com/revize/rollinghillsca/government/agenda/index.php. To locate City Council Agenda Packets, go to: https://cms5.revize.com/revize/rollinghillsca/government/city_council/city_council_archive_agendas/index.php.
1. CALL TO ORDER 2. ROLL CALL 3. PLEDGE OF ALLEGIANCE 4. PRESENTATIONS/PROCLAMATIONS/ANNOUNCEMENTS 5. BLUE FOLDER ITEMS (SUPPLEMENTAL) 6. PUBLIC COMMENT ON NON-AGENDA ITEMS
This is the appropriate time for members of the public to make comments regarding items not listed on this agenda.
Pursuant to the Brown Act, no action will take place on any items not on the agenda. 7. CONSENT CALENDAR
Matters which may be acted upon by the City Council in a single motion.
A. APPROVE AFFIDAVIT OF POSTING FOR THE CITY COUNCIL REGULAR MEETING OF JANUARY 23, 2022
B. APPROVE MOTION TO READ BY TITLE ONLY AND WAIVE FURTHER READING OF ALL ORDINANCES AND RESOLUTIONS LISTED ON THE AGENDA C. APPROVE THE FOLLOWING CITY COUNCIL MINUTES: JANUARY 9, 2023
D. PAYMENT OF BILLS E. REPUBLIC SERVICES RECYCLING TONNAGE REPORT FOR DECEMBER 2022 F. APPROVE RESOLUTION 1323 AUTHORIZING THE EXCHANGE OF PROPOSITION A FUNDS WITH THE CITY OF BEVERLY HILLS FOR GENERAL FUNDS; AND AUTHORIZE THE CITY MANAGER TO EXECUTE THE FUND EXCHANGE AGREEMENT 8. EXCLUDED CONSENT CALENDAR ITEMS 9. COMMISSION ITEMS 10. PUBLIC HEARINGS A. APPROVE RESOLUTION NO. 1322 TO CREATE THE UNDERGROUND UTILITY DISTRICT NO. 2 (UDD-02) (EASTFIELD DRIVE)
11. OLD BUSINESS A. RECEIVE AND FILE AN UPDATE TO THE OUTDOOR SIREN PROJECT
B. SEWER STUDY SUPPLEMENT TO PHASE CONSTRUCTION OF THE 8" SEWER MAIN, CONSIDER AND APPROVE AMENDMENT TO PROFESSIONAL
SERVICE AGREEMENT WITH NV5 TO FINALIZE CONSTRUCTION DOCUMENTS FOR PHASE 1 OF THE 8" SEWER MAIN IMPROVEMENT PROJECT
C. CONSIDER ENGAGING 4LEAF, INC. TO PROVIDE CODE ENFORCEMENT SERVICES, AND DIRECT STAFF TO EXECUTE A PROFESSIONAL SERVICES
AGREEMENT FOR AN AMOUNT NOT-TO-EXCEED $79,040 FOR A ONE-YEAR TERM INCLUDING $33,440 FOR THE REMAINDER OF THE 2022-2023
FISCAL YEAR
12. NEW BUSINESS A. AUDITED ANNUAL FINANCIAL REPORT FOR THE FISCAL YEAR ENDED JUNE 30, 2022
B. FISCAL YEAR 2023/24 BUDGET DEVELOPMENT KICKOFF
C. CONSIDER AND APPROVE THE UPDATED CITY COUNCIL COMMITTEE ASSIGNMENTS FOR 2023
D. APPROVE MEMORANDUM OF UNDERSTANDING BETWEEN THE CITIES OF RANCHO PALOS VERDES, PALOS VERDES ESTATES, ROLLING HILLS
ESTATES, AND ROLLING HILLS REGARDING IMPLEMENTATION OF THE “KNOW YOUR ZONE” EVACUATION WEB PLATFORM
E. RECEIVE AND FILE A REPORT ON NEW SINKHOLE AT 1 MIDDLERIDGE LANE SOUTH 13. MATTERS FROM THE CITY COUNCIL
A. DISCUSSION REGARDING DISCONTINUATION OF PUBLIC SAFETY CALLS FOR SERVICE UPDATES (PIEPER)
14. MATTERS FROM STAFF
A. UPDATE ON CIVIL ENGINEERING SERVICES RFP FOR CREST ROAD EAST RULE 20C PORTION OF THE UTILITY UNDERGROUNDING GRANT
PROJECT 15. RECESS TO CLOSED SESSION
A. CONFERENCE WITH LABOR NEGOTIATOR GOVERNMENT CODE SECTION 54957.6 CITY'S DESIGNATED REPRESENTATIVE: MAYOR PATRICK
WILSON UNREPRESENTED EMPLOYEE: CITY MANAGER ELAINE JENG
17. RECONVENE TO OPEN SESSION 18. ADJOURNMENT
NEXT REGULAR MEETING: MONDAY, FEBRUARY 13, 2023 AT 7:00 P.M.
Public Comment is welcome on any item prior to City Council action on the item. Documents pertaining to an agenda item received after the posting of the agenda are available for
review in the City Clerk's office or at the meeting at which the item will be considered. In compliance with the Americans with Disabilities Act (AD A), if you need special assistance to
participate in this meeting due to your disability, please contact the City Clerk at (310) 377-1521 at least 48 hours prior to the meeting to enable the City to make reasonable
arrangements to ensure accessibility and accommodation for your review of this agenda and attendance at this meeting.
CITY COUNCIL
James Black, M.D.
Bea Dieringer
Leah Mirsch
Jeff Pieper
Patrick Wilson
January 19, 2023 Issue No. 23-02
GREEN WASTE COMMUNAL BIN EVENT
Beginning January 20 through January 27, five 40 cubic
yard green waste bins will be placed in the southwest
quadrant of the community . The communal bins are
provided free of charge to residents to encourage
vegetation management on private property. The bin
locations are available on the city’s website: www.rolling-
hills.org. The bin locations have been vetted with
Republic Services and the Rolling Hills Community
Association for easy access without causing disruptions in
the easement. Additionally, the bin locations are rotated
between four quadrants of the community to spread the
services throughout the community. Please contact
Senior Management Analyst Vanessa Hevener for
questions about the event at 310-377-1521 or
vhevener@cityofrh.net.
CITY HALL STAFFING
Administrative Assistant Connie Viramontes is on
extended leave. To ensure no service disruptions, the City
has brought in temporary assistance to help ensure calls
and visits to City Hall are routed properly. If you have any
issues that Connie was assisting you with or questions,
please do not hesitate to contact City Clerk/Executive
Assistant to the City Manager Christian Horvath at 310-
377-1521 or at chorvath@cityof rh.net.
IMPROVED RECORDS & SEARCH CAPABILITY
ARE NOW AVAILABLE ON CITY WEBSITE
City staff are in the process of digitizing years of City
documents and materials (including the blue newsletter)
to ensure public records are more easily accessible to
residents from the comfort of your home. Archived
documents include Agenda Packets,
Minutes, Ordinances, Planning case files,
and Resolutions. Residents can now visit
the city website, scroll down beneath the
main image, and click on the large
middle button entitled “Public Records
Search.” You can also use this shortlink:
https://bit.ly/RH-PublicRecords or scan the above QR
code.
COMPLIMENTARY HARDENING THE HOME
INSPECTION & CANYON MANAGEMENT
CONSULTATION BY THE LOS ANGELES
COUNTY FIRE DEPARTMENT
SIGN-UP FOR THURSDAY, JANUARY 26, 2023
LA County Fire Department personnel, Brad Weisshaupt,
will continue the work of Trevor Moore. To sign up, contact
Christian Horvath at 310 377-1521 or
chorvath@cityofrh.net.
ROLLING HILLS CRIMES REPORTED
For the time period Dec. 18, 2022 – January 7, 2023
NONE
U P C O M I N G C I T Y M E E T I N G S
City Council Meeting
01/23/23 at 7:00 pm
Planning Commission Meeting
January Meeting Cancelled - 2/21/22 at 6:30pm
Traffic Commission Meeting
January Meeting Cancelled for lack of business
ROLLING HILLS COURTS CLUB UPDATE
Kick-off Event on Saturday February 4th.
There will be a 90 minute Professional Coaching Clinics for
Tennis and Pickleball, both at 8.30 am. After the coaching
there will be drop-in play and then at 11am a catered
lunch and drinks social. All Residents are welcome
whether you play or not.
PUBLIC HEARING: EASTFIELD DRIVE
UNDERGROUND UTILITY DISTRICT
On November 14th, the City Council approved Resolution
No. 1316 forming the Eastfield Drive Underground Utility
District (“District”) and set a public hearing on January 23,
2023. Another letter was sent to those affected residents
earlier this week to inform them of the public hearing to
approve Resolution No. 1322. Approval of Resolution No.
1322 is required for SCE to begin designing the
undergrounding system to replace the existing overhead
facilities within the District. City Staff conducts regular
monthly meeting with SCE, other utility companies and
RHCA to ensure that there is coordination and
collaboration between the multiple entities to begin
design of the underground utility infrastructure. Staff
initiated a site walk with SCE representatives on January
11, 2023 to assist with moving the process along to meet
the grant completion deadline of August 4, 2024. The City
received grant funding for the District in early 2022 from
CalOES/FEMA. More recently, the City received $1M
donation of Rule 20A work credits from Supervisor Hahn’s
Office. Please contact Vanessa Hevener for questions.
8” SEWER MAIN PROJECT UPDATE
The engineering design of the 8” sewer main along
Portuguese Bend Road from the Main Gate down to
Rolling Hills Road to connect to an existing main line at
Lariet Lane is on-hold. In previous meetings, the City
Council directed staff to seek the Los Angeles County
Sanitation District to phase the full project as follows:
• Phase 1, install new 8” sewer main from Main
Gate to Lariet Lane;
• Phase2, upsize downstream existing sewer main
near Rolling Hills Road/Crenshaw Boulevard to
accept discharge from Rolling Hills City Hall,
Rolling Hills Community Association building, and
restrooms at the Main Gate and potentially at
the Tennis Courts.
In accordance with the City Council’s direction, staff
requested concurrence from the Cities of Rolling Hills
Estates and Torrance to phase the project. Both agencies
did not object provided that the Los Angeles County
Sanitation District concurs with the phasing. The City
Council allocated budget from the General Fund
Reserve to have Willdan Engineering update the City’s
technical document show calculations that discharge
from the City Hall campus would not diminish the
capacity of downstream sewer main line to impact
discharges from the two agencies. The updated
technical document will be presented to the City Council
at the January 23, 2023 City Council meeting for approval
before the document is shared with Rolling Hills Estates
and Torrance. Also in previous meetings, the City Council
directed staff to pursue grant funds for the construction
of the 8” sewer main, specifically for phase 1. Staff will be
releasing a Request For Proposal for grant writer later this
month. Please contact City Project Manager Alan
Palermo for questions at alanmpal@gmail.com.