2023-06-08_NewsletterTENTATIVE AGENDA CITY COUNCIL CITY OF ROLLING HILLS REGULAR MEETING MONDAY, JUNE 12, 2023
THIS AGENDA MAY NOT BE COMPLETE. THE FINAL AGENDA WILL BE POSTED AT CITY HALL 72 HOURS BEFORE THE CITY COUNCIL MEETING. THE FINAL AGENDA IS ALSO POSTED ON THE CITY OF ROLLING HILLS WEBSITE AT WWW.ROLLING-HILLS.ORG. 1. CALL TO ORDER 2. ROLL CALL 3. PLEDGE OF ALLEGIANCE 4. PRESENTATIONS/PROCLAMATIONS/ANNOUNCEMENTS 5. APPROVE ORDER OF THE AGENDA 6. BLUE FOLDER ITEMS (SUPPLEMENTAL) 7. PUBLIC COMMENT ON NON-AGENDA ITEMS
This is the appropriate time for members of the public to make comments regarding items not listed on this agenda.
Pursuant to the Brown Act, no action will take place on any items not on the agenda. 8. CONSENT CALENDAR
Matters which may be acted upon by the City Council in a single motion. A. APPROVE AFFIDAVIT OF POSTING FOR THE CITY COUNCIL REGULAR MEETING OF JUNE 12, 2023
B. APPROVE MOTION TO READ BY TITLE ONLY AND WAIVE FURTHER READING OF ALL ORDINANCES AND RESOLUTI ONS LISTED ON THE AGENDA C. APPROVE THE FOLLOWING CITY COUNCIL MINUTES: MAY 22, 2023 D. PAYMENT OF BILLS E. REPUBLIC SERVICES RECYCLING TONNAGE REPORT FOR APRIL 2023 F. APPROVE AN AMENDED AGREEMENT WITH MCGOWAN CONSULTING FOR SERVICES RELATING TO STORMWATER MANDATE COMPLIANCE G. APPROVE THE THIRD AMENDMENT TO THE PROFESSIONAL SERVICES AGREEMENT WITH LSL, LLC TO PROVIDE FINANCIAL AUDIT SERVICES FOR THE FISCAL YEAR ENDING JUNE 30, 2023 FOR AN AMOUNT NOT-TO-EXCEED $31,400 H. RECEIVE AND FILE A REPORT FROM THE MAY 23, 2023 SOLID WASTE AND RECYCLING COMMITTEE I. RECEIVE AND FILE AN UPDATE ON TENNIS COURTS ADA IMPROVEMENT PROJECT J. RECEIVE AND FILE A STATUS TO AMEND THE WIRELESS COMMUNICATION FACILITIES ORDINANCE 9. EXCLUDED CONSENT CALENDAR ITEMS 10. COMMISSION ITEMS
11. OLD BUSINESS A. RECEIVE AN UPDATED SOUND PROPOGATION REPORT FROM HQE SYSTEMS INC., AND DIRECT STAFF TO ENGAGE HQE SYSTEM INC. TO INSTALL
THE PROPOSED OUTDOOR SIREN SYSTEM FOR THE CITY OF ROLLING HILLS
B. APPROVE AN LOA WITH SITELOGIQ
C. APPROVE A WITHDRAWAL FROM REQUEST FOR TIME SCHEDULE ORDER FOR MACHADO LAKE TOTAL MAXIMUM DAILY LOADS FROM LOS ANGELES
REGIONAL WATER QUALITY CONTROL BOARD
D. APPROVE A SECOND AMENDMENT TO THE PROFESSIONAL SERVICES AGREEMENT WITH NV5 TO REVISE THE SECOND PHASE OF THE SEWER
IMPROVEMENT PLANS LOCATED IN THE CITY OF TORRANCE
12. NEW BUSINESS
A. ACCEPT EMERGENCY STORM DRAIN REPAIRS AND LINING AT OR NEAR 1 MIDDLERIDGE LANE SOUTH TO 3 MIDDLERIDGE LANE NORTH AS
COMPLETE, FILE NOTICE OF COMPLETION, AND RELEASE RETENTION AFTER 30 DAY LIEN PERIOD TO EC CONSTRUCTION
B. ACCEPT THE DEMOLITION PACKAGE FOR: STANDBY GENERATOR REMOVAL, WATERPROOF REMOVAL, & ELECTRICAL SERVICES PROJECT #2023-
02 AS COMPLETE, DIRECT STAFF TO FILE THE NOTICE OF COMPLETION WITH THE LOS ANGELES COUNTY RECORDER'S OFFICE, AND RELEASE
RETENTION AFTER 30 DAY LIEN PERIOD TO UNLIMITED ENVIRONMENTAL, INC.
C. CONSIDERATION AND APPROVAL TO AWARD A CONSTRUCTION CONTRACT TO BENNETT LANDSCAPE FOR REPLACEMENT OF THE THREE RAIL
FENCE ALONG PORTUGUESE BEND ROAD BRIDLE TRAIL ADJACENT TO CITY HALL; ADOPT BY RESOLUTION NO. 1336 AUTHORIZING A BUDGET
MODIFICATION OF $26,724.50; DIRECT THE CITY ATTORNEY TO FINALIZE A CONSTRUCTION CONTRACT; AUTHORIZE THE CITY MANAGER TO
EXECUTE; AND FIND THE SAME EXEMPT FROM CEQA
D. APPROVE A PROFESSIONAL SERVICES AGREEMENT WITH DCA CIVIL ENGINEERING GROUP TO PROVIDE CIVIL ENGINEERING SERVICES FOR THE
20C PORTION OF THE CREST ROAD EAST FIRE PREVENTION POWER LINE UNDERGROUNDING PROJECT IN AN AMOUNT NOT TO EXCEED $69,559.60
FUNDED BY FEMA HAZARD MITIGATION PROGRAM #DR4344-526-112R, AUTHORIZE THE CITY MANAGER TO EXECUTE THE AGREEMENT, AND
FINDING THE PROJECT CATEGORICALLY EXEMPT FROM THE CALIFORNIA ENVIRONMENTAL QUALITY ACT
E. RECEIVE A REPORT ON THE MAY 25, 2023 TRAFFIC COMMISSION MEETING AND PROVIDE DIRECTION TO STAFF
F. FINAL RECOMMENDED BUDGET FOR FISCAL YEAR 2023/24
13. PUBLIC HEARINGS
A. PUBLIC HEARING REGARDING POTENTIAL INCREASE TO REFUSE RATES FOR FISCAL YEAR 2023/24
14. MATTERS FROM THE CITY COUNCIL
A. RECEIVE AND FILE A VERBAL REPORT OUT FROM THE AD HOC FIRE FUEL COMMITTEE ON THE JUNE 6, 2023 MEETING
B. RECEIVE AND FILE INFORMATION ON THE PALOS VERDES ESTATES FOUNDATION; AND DISCUSS ESTABLISHING A SIMILAR FOUNDATION FOR
ROLLING HILLS (MAYOR PRO TEM MIRSCH)
C. DISCUSS REQUEST FOR SMALL GIFTS FOR THE DINNER TO INSTALL LEAGUE OF CALIFORNIA CITIES LOS ANGELES DIVISION INCOMING
PRESIDENT COUNCILMEMBER BEA DIERINGER (MAYOR WILSON)
D. A RECEPTION FOR OUTGOING CITY MANAGER ELAINE JENG ON JUNE 26, 2023 AT 5:30 P.M. (MAYOR PRO TEM MIRSCH)
15. MATTERS FROM STAFF 16. RECESS TO CLOSED SESSION
A. PERSONNEL PURSUANT TO GOVERNMENT CODE SECTION (B) 54957 THE CITY COUNCIL MAY MEET IN CLOSED SESSION TO CONSIDER THE
APPOINTMENT/EMPLOYMENT OF A PUBLIC EMPLOYEE. (CITY MANAGER)
17. RECONVENE TO OPEN SESSION 18. ADJOURNMENT
NEXT REGULAR MEETING: MONDAY, JUNE 26, 2023 AT 7:00 P.M.
CITY COUNCIL
James Black, M.D.
Bea Dieringer
Leah Mirsch
Jeff Pieper
Patrick Wilson
June 8, 2023 Issue No. 23-11
PROPOSITION 218 HEARING ON POTENTIAL
REFUSE COLLECTION SERVICE FEE INCREASE
In accordance with state law, the City Council will
conduct a public hearing on June 12, 2023 at 7:00 p.m. in
Council Chambers. Residents are encouraged to share
their thoughts on the matter. Refuse collection service is
provided by Republic Services. Republic Services
charges the city for the service. The city bills residents via
the property tax. Annually, the service rate is increased
per the terms of the franchise agreement between
Republic Services and Rolling Hills. The City Council has
been subsidizing service fee increase using General Fund
for over ten years. Because of the subsidy, the city has
not had to conduct a Proposition 218 hearing as the
service rates remained unchanged. At the June 12, 2023
public hearing, the City Council will decide to continue
the subsidy or pass on the rate increase to the residents.
If there is an increase, residents can submit a written
protest to the increase. Please contact City Attorney Pat
Donegan at Patrick.donegan@bbklaw.com with
questions.
FISCAL YEAR 2023-2024 BUDGET
DISCUSSION
Annually, in June, the City Council works with staff to build
a budget for the next fiscal year. Fiscal year is from July 1
to June 30. The next regular City Council meeting is
scheduled for Monday, June 12, 2023. The City Council
will be discussing recommendations from the
Finance/Audit/Budget Committee of the City Council,
comprising of Councilmembers Jim Black, and Jeff
Pieper, on capital improvement projects for Fiscal Year
2023-2024. Staff recommended two projects for next
fiscal year’s workplan: (1) City Hall Campus Backup
Power Project, and (2) City Hall ADA Improvement
Project. The Finance/Audit/Budget Committee
recommends the City Council allocate budget for the
City Hall campus backup power project but not the City
Hall ADA Improvement Project. Additionally, the
Finance/Audit/Budget Committee recommended a 5%
cut across the board to City Hall operations. The
Finance/Audit/Budget Committee also recommended
not to continue to pay for fire fuel management for two
areas closest to the border of Rolling Hills, in the Nature
Preserve. The Finance/Audit/Budget Committee
expressed that there should be other sources of funds,
aside from General Fund to continue fire fuel
management.
CAPITAL PROJECTS COMPLETION!
On the week of June 5, 2023, two capital improvement
projects were completed: (1) Middleridge storm drain
repairs and (2) Demolition and removal of the non-
working diesel standby generator from the City Hall
campus. A third project, the City Hall HVAC Repairs, is
slated to complete on the week of June 26, 2023. City
staff is elated about the City Hall HVAC Repairs project as
the staff experienced the summer of 2022 without air
conditioning, and the winter of 2023 without heating.
ROLLING HILLS CRIMES REPORTED
For the time period May 7- 27, 2023
None
U P C O M I N G C I T Y M E E T I N G S
City Council Meeting
06/12/23 at 7:00 pm
Planning Commission Meeting
6/20/22 at 6:30pm
Traffic Commission Meeting
7/27/23 at 8:30am
CITY MANAGER RECRUITMENT
City Manager Elaine Jeng resigned from her post and her
last day at City Hall is Friday, July 7, 2023. The City Council
as met in closed session to discuss her replacement. The
City Council completed a recruitment brochure, and
advertised the recruitment in many governmental outlets
to attract talent. The recruitment for the next City
Manager will close on June 26, 2023. The City Council
anticipates conducting interviews with candidates in
early July 2023. Please contact City Attorney Pat
Donegan at Patrick.donegan@bboklaw.com with
questions.
ADMINISTRATIVE ASSISTANT RECRUITMENT
Administrative Assistant Connie Viramontes was on
extended leave since December 2022. In mid-May 2023,
Connie separated fro m the city. City Clerk/Executive
Assistant to the City Manager, Christian Horvath oversees
the work of the Administrative Assistant. He will be
conducting a search for the next Administrative Assistant.
In the meantime, temporary staffing Nedra Corken is
assisting with administrative functions at City Hall. Please
contact Christian at 310-377-1521 or at
chorvath@cityofrh.net with questions.
NEW REPUBLIC SERVICES OPERATIONS
SUPERVISOR FOR ROLLING HILLS
For operational and service issues, please contact new
Area Supervisor Felipe Vazquez at
fvazquez@republicservices.com
COX COMMUNICATIONS UTILITY LINE
UNDERGROUNDING ON CREST ROAD EAST
Cox Communication s will be undergrounding utility lines
on Crest Road East from 62 Crest Road East to the closed
gate starting June 19, 2023. The work is a part of the city’s
Crest Road East utility undergrounding grant project . The
other utility companies are not as advanced but are
expected to follow Cox Communications later in the
year. Please expect delays and plan accordingly. Work
is expected to last for one month. Please contact City
Hall with questions.
CAL WATER MAIN LINE AND FIRE HYDRANT
REPLACEMENTS STARTING JUNE 12TH
California Water Service (Cal Water) will be replacing the
water main line and fire hydrants starting Monday, June
12, 2023 on the following streets: Georgeff Road,
Buckboard Lane, El Concho Lane and Reata Lane. The
work will be performed Monday through Friday between
8 a.m. and 5 p.m. Cal Water will make every effort to
minimize traffic delays during construction, which is
estimated to take 12 weeks. Follow up work and testing
will occur after construction. Brief interruptions to water
service may occur, but Cal Water will provide prior
notification to those affected. For any questions, contact
Cal Water at 310-257-1400 or the Rolling Hills Community
Association at (310) 544-6222.