2023-06-26_NewsletterTENTATIVE AGENDA CITY COUNCIL CITY OF ROLLING HILLS REGULAR MEETING MONDAY, JUNE 26, 2023
THIS AGENDA MAY NOT BE COMPLETE. THE FINAL AGENDA WILL BE POSTED AT CITY HALL 72 HOURS BEFORE THE CITY COUNCIL MEETING. THE FINAL AGENDA IS ALSO POSTED ON THE CITY OF ROLLING HILLS WEBSITE AT WWW.ROLLING-HILLS.ORG.
1. CALL TO ORDER
2. ROLL CALL 3. PLEDGE OF ALLEGIANCE 4. PRESENTATIONS/PROCLAMATIONS/ANNOUNCEMENTS
A. MAYOR'S PRESENTATION RECOGNIZING CITY MANAGER ELAINE JENG FOR HER YEARS OF SERVICE TO THE CITY OF ROLLING HILLS
5. APPROVE ORDER OF THE AGENDA 6. BLUE FOLDER ITEMS (SUPPLEMENTAL) 7. PUBLIC COMMENT ON NON-AGENDA ITEMS 8. CONSENT CALENDAR
Matters which may be acted upon by the City Council in a single motion.
A. APPROVE AFFIDAVIT OF POSTING FOR THE CITY COUNCIL REGULAR MEETING OF JUNE 26, 2023
B. APPROVE MOTION TO READ BY TITLE ONLY AND WAIVE FURTHER READING OF ALL ORDINANCES AND RESOLUTIONS LISTED ON THE AGENDA C. APPROVE THE FOLLOWING CITY COUNCIL MINUTES: JUNE 12, 2023
D. PAYMENT OF BILLS
E. REPUBLIC SERVICES RECYCLING TONNAGE REPORT FOR MAY 2023
F. APPROVE A PROFESSIONAL SERVICES AGREEMENT WITH HQE SYSTEMS INC. FOR INSTALLATION OF AN EMERGENCY OUTDOOR SIREN SYSTEM IN AN AMOUNT
NOT TO EXCEED $261,000, AUTHORIZE THE CITY MANGER TO EXECUTE THE AGREEMENT AND FINDING THE PROJECT CATEGORICALLY EXEMPT FROM THE
CALIFORNIA ENVIRONMENTAL QUALITY ACT
G. APPROVE A PROFESSIONAL SERVICES AGREEMENT WITH ENERGY SOLUTIONS COMPANY SITELOGIQ AS AN ALTERNATIVE APPROACH TO IMPLEMENT THE CITY
HALL CAMPUS BACKUP POWER PROJECT IN AN AMOUNT NOT TO EXCEED $28,500, AUTHORIZE THE CITY MANGER TO EXECUTE THE AGREEMENT AND FINDING THE
PROJECT CATEGORICALLY EXEMPT FROM THE CALIFORNIA ENVIRONMENTAL QUALITY ACT
H. APPROVE 2ND AMENDMENT TO THE ROLLING HILLS COMMUNITY ASSOCIATION LEASE AGREEMENT
I. ADOPT RESOLUTION NO. 1338 SETTING THE RATE FOR REFUSE SERVICES IN THE CITY AT $1,432.11 PER PARCEL AND FINDING THE SAME EXEMPT FROM THE
CALIFORNIA ENVIRONMENTAL QUALITY ACT
J. RECEIVE AND FILE CAPITAL IMPROVEMENT PROJECT ASSIGNMENTS FOR FISCAL YEAR 2023-2024
K. APPROVE CONTINUING WITH ALAN PALERMO CONSULTING FOR PROJECT MANAGEMENT SERVICES DURING FISCAL YEAR 2023-2024 AND DIRECT STAFF TO
PREPARE A FOURTH AMENDMENT TO THE PROFESSIONAL SERVICES AGREEMENT
9. EXCLUDED CONSENT CALENDAR ITEMS 10. COMMISSION ITEMS
11. PUBLIC HEARINGS
A. PUBLIC HEARING AND CONSIDERATION OF RESOLUTION NO. 1339 ADOPTING THE FISCAL YEAR 2023/2024 BUDGET AND RESOLUTION NO. 1340 ESTABLISHING THE
ANNUAL APPROPRIATIONS LIMIT FOR THE CITY OF ROLLING HILLS
12. OLD BUSINESS
A. APPROVE A SECOND AMENDMENT TO THE PROFESSIONAL SERVICES AGREEMENT WITH NV5 TO ADDRESS THE UTILITY CONFLICT IDENTIFIED IN THE DOWNSTREAM
SEWER MAIN AS A PART OF THE 8" SEWER MAIN LINE ALONG PORTUGUESE BEND ROAD/ROLLING HILLS PROJECT.
B. APPROVE TENNIS COURTS ADA IMPROVEMENT PROJECT DESIGN; AUTHORIZE STAFF TO ADVERTISE FOR CONSTRUCTION BIDS; AND APPROVE LANDSCAPING
DESIGN FOR THE TENNIS COURTS
C. APPROVE CITY HALL ADA IMPROVEMENT PROJECT DESIGN AND AUTHORIZE STAFF TO ADVERTISE FOR CONSTRUCTION BIDS
13. NEW BUSINESS
A. INTRODUCTION AND FIRST READING OF ORDINANCE NO. 383, AMENDING CHAPTER 15.20 (FIRE CODE) OF TITLE 15 (BUILDINGS AND CONSTRUCTION) OF THE
ROLLING HILLS MUNICIPAL CODE AND FINDING THE ORDINANCE IS EXEMPT FROM CEQA
B. CONSIDERATION OF PARTICIPATING IN A CATALYTIC CONVERTER ETCHING EVENT IN COLLABORATION WITH THE LOS ANGELES COUNTY SHERIFF'S DEPARTMENT,
THE CITY OF ROLLING HILLS ESTATES AND THE CITY OF RANCHO PALOS VERDES ON JULY 29, 2023
14. MATTERS FROM THE CITY COUNCIL
A. DISCUSS SOUTHBAY CITIES COUNCIL OF GOVERNMENT (SBCCOG) MEMBERSHIP DUES (MAYOR WILSON)
B. RECEIVE AND FILE INFORMATION ON THE PALOS VERDES ESTATES FOUNDATION; AND DISCUSS ESTABLISHING A SIMILAR FOUNDATION FOR ROLLING HILLS
(MAYOR PRO TEM MIRSCH)
C. CONSIDER PROVISION IN THE CIVILIAN OVERSIGHT COMMIITTEE RECOMMENDATION MANDATING AUTOMATIC REASSIGNMENT OF SHERIFF'S DEPARTMENT PATROL
PERSONNEL EVERY FIVE YEARS AND PROVIDE DIRECTION TO STAFF (MAYOR PRO TEM LEAH MIRSCH, AND COUNCILMEMBER BEA DIERINGER)
D. RECEIVE AND FILE A VERBAL REPORT FROM THE DRAINAGE AD HOC COMMITTEE (MAYOR PRO TEM LEAH MIRSCH AND COUNCILMEMBER JEFF PIEPER)
15. MATTERS FROM STAFF
A. RECEIVE AND APPROVE THE PROPOSAL FOR A BLOCK CAPTAIN EDUCATION AND SOCIAL EVENT ON THE CITY HALL CAMPUS ON SUNDAY, AUGUST 27, 2023; EVENT
TO INCLUDE ART WORK FOR SALE BY RESIDENT DON CROCKER; A PERCENTAGE OF THE SALE PROCEEDS TO BE GIFTED TO THE CITY TO BENEFIT EMERGENCY
PREPAREDNESS MEASURES IN THE COMMUNITY
B. RECEIVE AND FILE PALOS VERDES PENINSULA TRANSIT’S PROPOSAL TO PROVIDE TRANSIT SERVICES FOR ROLLING HILLS RESIDENTS
C. RECEIVE AND FILE AN EMAIL FROM GREG AND ADRIANA POPOVICH REGARDING THE PROFESSIONALISM OF EC CONSTRUCTION DURING THE MIDDLERIDGE LANE
DRAINAGE SYSTEM CONSTRUCTION PROJECTS
16. RECESS TO CLOSED SESSION
A. PERSONNEL PURSUANT TO GOVERNMENT CODE SECTION (B) 54957 THE CITY COUNCIL MAY MEET IN CLOSED SESSION TO CONSIDER THE
APPOINTMENT/EMPLOYMENT OF A PUBLIC EMPLOYEE. (CITY MANAGER)
17. RECONVENE TO OPEN SESSION 18. ADJOURNMENT
NEXT REGULAR MEETING: MONDAY, JULY 10, 2023 AT 7:00 P.M.
CITY COUNCIL
James Black, M.D.
Bea Dieringer
Leah Mirsch
Jeff Pieper
Patrick Wilson
June 22, 2023 Issue No. 23-12
FISCAL YEAR 2023-2024 BUDGET ADOPTION
At the next regular City Council meeting on Monday,
June 26, 2023, the City Council will conduct a public
hearing to adopt the Fiscal Year 23/24 Budget.
CITY COUNCIL SPECIAL ACTIONS
As noticed in a special blue newsletter last week, three
key decisions were made at the June 12, 2023 City
Council meeting.
1. Outdoor Siren Project: After more than two years of
discussions, the City Council directed staff to engage
HQE Systems, Inc. for implementation of an outdoor
siren system for approximately $261,200. The speakers,
on three poles, will emit siren sounds in addition to
intelligible voice (spoken message.) The system is
intended to alert the residents of Rolling Hills during an
emergency event when communications via cell
phones, landlines, and the internet are not feasible.
2. Refuse (Solid Waste) Rate Increase: Rolling Hills is
served by Republic Services for solid waste collection
via a franchise agreement with the city. Republic
Services is paid by the city. The city then collects the
service fee from residents via annual property tax bill s.
Annual rates reflect services from July 1 to June 30.
For many years, the City Council subsidized Republic’s
annual rate increases for residents. The increase from
Fiscal Year (FY) 22/23 to FY 23/24 is approximately
$300 per parcel. Anticipating a deficit to the
operating budget for next fiscal year , the City Council
voted 4/1 to discontinue the subsidy and pass the rate
increase on to the residents for FY 23/24.
3. Approval Of Recommended FY 23/24 Budget: City
Council approved the following proposed FY 23/24
budget elements (except the Finance Dept. request):
• Elimination of fire fuel maintenance in the Nature
Preserve (two areas closest to city border )
• 5% cut across the board to the City Administration
and Planning/Community Services Departments;
• Reduction to the Block Captain Program budget,
based on expenditures trends for current FY;
• Offset General Fund using Measure W clean
water County allocations to meet stormwater
mandates
• Offset General Fund using the city’s PARS 115 Trust
to remit annual pension payments to CalPERS
• Allocate $250K to City Hall back-up power project
• Increase law enforcement budget per the LA
County Sheriff’s Department rate increase
• Increase Finance Dept. budget by $20K based on
expenditure trend & service level for current FY
ROLLING HILLS CRIMES REPORTED
For the time period May 28 – June 10, 2023
None
U P C O M I N G C I T Y M E E T I N G S
City Council Meeting
06/26/23 at 7:00 pm
Planning Commission Meeting
7/18/22 at 6:30pm
Traffic Commission Meeting
7/27/23 at 8:30am
OPEN HOUSE TO SAY GOODBYE TO CITY
MANAGER ELAINE JENG
WHEN: Monday, June 26, from 5:00 - 6:30 pm
WHERE: Rolling Hills City Hall
The city will be hosting an Open House to say goodbye
to City Manager Elaine Jeng. Everyone is invited to stop
in for light refreshments and to wish Elaine all the best in
her new position as City Manager for Palos Verdes
Estates. During her 4-plus years here in Rolling Hills, Elaine
has assisted the community with countless issues and
built many relationships. She is looking forward to being
able to express her thanks for your friendships and
support, and to say goodbye.
SAVE THE DATE : ART FOR SAFETY EVENT
SUNDAY, AUGUST 27, 2023 from 4-5:30pm
The Block Captain’s Program, in collaboration with
longtime resident and local artist Don Crocker , will be
proposing a potential social and educational event in
August to the City Council at their next meeting. Mr.
Crocker has proposed to sell his artwork at the event and
donate 25% of sales to the City of Rolling Hills for
implementation of emergency preparedness measures.
JUNE 26-29 CONSTRUCTION AT MAIN GATE /
TENNIS COURT #1
Excavation and placement for the new Main Gate
septic tank will take place next week, Monday through
Thursday. Tennis Court #1 will be closed 7:30am – 4pm
on these days. On Thursday, June 29th the visitor lane at
the main gate will be closed. All incoming traffic will be
routed through through the resident lane. The RHCA
recommends that residents and visitor use the Crest and
Eastfield gates on Thursday. If you must use the Main
Gate, expect delays.
FRONTIER FIBER LINE UNDERGROUNDING ON
CREST ROAD EAST AND WEST
Frontier Communications will be undergrounding new
fiber lines along the entirety of Crest Road East and West
over the next month. Please expect delays and plan
accordingly. Please contact City Hall with questions.
COX COMMUNICATIONS UTILITY LINE
UNDERGROUNDING ON CREST ROAD EAST
Cox Communications will be undergrounding utility lines
on Crest Road East from 62 Crest Road East to the closed
gate. Work started June 19th and is a part of the city’s
Crest Road East utility undergrounding grant project.
Please expect delays and plan accordingly. Work is
expected to last one month. Contact City Hall with
questions.
CAL WATER MAIN LINE AND FIRE HYDRANT
REPLACEMENTS
California Water Service’s (Cal Water) replac ement of
the water main line and fire hydrants started Monday,
June 12, 2023 on Georgeff Road, Buckboard Lane, El
Concho Lane and Reata Lane. Work will be performed
Monday through Friday between 8 a.m. and 5 p.m and
is estimated to take 12 weeks. Follow up work and testing
will occur after construction. Brief interruptions to water
service may occur, but Cal Water will provide prior
notification to those affected. For any questions, contact
Cal Water at 310-257-1400 or the Rolling Hills Community
Association at (310) 544-6222.