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7/13/196432 MINUTES OF THE REGULAR MEETING OF THE CITY COUNCIL OF THE CITY OF ROLLING HILLS, CALIFORNIA July 13, 1964 The regular meeting of the City Council of the City of Rolling Hills was called to order by Mayor Van Note at 7:30 P.M. on Monday, July 13, 1964 in the City Hall. ROLL CALL Present: Councilmen Goodman, Fay, Tourtel'ot'and Mayor Van Note Absent: Councilman Klein C1d Others: Present: City Manager -Clerk Teena Clifton OC Deputy City Clerk Charlyne Couch City Treasurer Marion Welch City Attorney William Kinley Mrs. Clark Jackson, et. al. APPROVAL OF MINUTES On motion of Councilman Goodman, seconded by Councilman Tourtelot and unanimously carried, the minutes of the meeting held June 22, 1964 were approved as amended with placement of. arrival time of Councilmen to be interspersed in the minutes instead of in the initial Roll Call. CORRESPONDENCE The City Clerk presented the following: a) Letter dated June 26, 1964 from County of Los Angeles Pound Department read in brief which advised that a recent study by the C.A.O.'s Office indicated an increase in certain pound fees was necessary. The new fee schedule was enclosed. There followed a discussion in which all Councilmen took part after which the Mayor directed the City Attorney to draft an ordinance amending the present City Pound Master Ordinance which will comp'l`y in every detail. with the County Pound Ordinance. b) Letter dated June 29, 1964 read in brief from Chief Administrative Officer County of Los Angeles re Notifications of Increase In Fees Charged For Subdi- vision Map Checking Services Performed By The County Engineer and Revised Agreement Form-enclos-ed.:- There followed a discussion during which the Manager advised the Council that the schedule fee in the checking of Final Maps in our Subdivision Ordinance should be 3 244: July 13, 1964 amended to reflect the -•new rate which became effective on .June 26, 1964. Thereafter the Mayor directed the City Attorney to draft a resolution to.incorporate the new fee schedule. PAYMENT 'OF CITY BILLS The City Clerk presented the register of bills to be allowed for payment. It was moved by Councilman'Fay that Demands 1699 through 1706 be approved for payment from the General`Fund and that Demand 1707 be approved for payment from the In -Lieu -Fund to wit: I .' NO NAME AMOUNT 1699 General Telephone Company $ 145.41 1700 'Redondo Office Supply 8.01 1701 Tyler Printing Company 26.52 1702 Mrs. Paul L. Saffo 18.00 1703 The Corinth Company 50.00 1704 Southern California Gas Co. 5.91 1705 Palos Verdes Water Co. 26.48 1706 Pacific Telephone Co. 16.35 1707 Los Angeles County Sheriff's Dept. 2,994.00 TOTAL -:DEMANDS TO BE PAID $ 3,290.68 .The motion was seconded by Councilman Tourtelot and—,"' carried by the following roll call vote: AYES: Councilmen Goodman, Fay, Tourtelot and Mayor Van Note NOES: None ABSENT: Councilman Klein COTTON &FRANCISCO - SPECIAL AUDIT REPORT JULY 1, 1963 TO FEBRUARY 29, 1964 . The,Manager read in full letter dated July 8, 1964 from Cotton and Francisco Public Accountants re the Special Audit Report of City of Rolling Hills accounts for Oeriod July 1st, 1963 to February 29th, 1964 advising that during course,.of.exam_ination, which consisted of an audit df the cash transactions, no evidence.was found indicating any discrepancy in cash funds of the City, and further that opinion was -that accounts were efficiently and accurately maintained and no errors developed during course of exam- ination. There followed a discussion after which the Mayor directed that the City Attorney advise the Cotton and Fran- cisco offices that the fiscal year-end audit for period ,Ju,ly jsta 1963 to June; 30, 1964 should bo- condue-ted in two Q) phases from July. 1, 1963 to February 29, 1964 and July 13, 1964 the second from March.l, 1964 to June 30, 1964 cutting off the first phase of the Audit Report at. the end of Mrs. Stockdale's term end and -commencing with a.separate audit report phase'at beginning°of-Mrs. Clifton's term of office. The City Treasurer did not approve the special audit report as presented. SECOND READING OF PROPOSED ORDINANCE NO. 55 AMENDING TRAFFIC ORDINANCE NO. 16 Councilman Goodman reintroduced Ordinance.No. 55 entitled "An Ordinance Of The City Council Of The City Of Rolling Hills, California, Amending Ordinance'No. 16 Entitled 'An Ordinance Of The City Of Rolling Hills, California, Regu- lating Traffic Within Said City And Repealing Ordinance No. 1 And -All Other Ordinances In Conflict Therewith" and waived the reading in full and thereafter moved that Ordiiiance No. 55 heretofore proposed be amended by adding thereto: Section 3: This Ordinance shall be effective on and after September 1, 1964 and to eliminate item eleven (11) under, -Section 14.02 .STOP INTERSECTIONS. The motion was seconded by Councilman Tourtelot and unanimously carried. The -Mayor ordered the matter be held on the agenda. LOS ANGELES COUNTY PUBLIC HEALTH LICENSE ORDINANCE,' Councilman Goodman advised that he had reviewed. the matter of the Los Angeles County -Public Health .License Ordinance which was referred to him for an opinion at'the meeting of the Council June 22, 1964. -;and thereafter recom- mended that no action be taken on the matter. The Mayor ordered the letter be received and filed. WEST BASIN WATER ASSOCIATION RE: MEMBERSHIP Councilman Goodman moved that the City of Rolling Hills apply for membership in the West Basin -Water Associa- tion and that the .City Clerk make such application and tender dues in the amount of .$100.00 for the first year and that the Mayor be authorized to appoint a Director to'repre- sent fthe City of Rolling Hills. The motion was seconded by Councilman.Tourtelot and unanimously carried and the Mayor_ so ordered. LOS ANGELES COUNTY FLOOD CONTROL DISTRICT -CONSTRUCTION OF STORM DRAIN BOND ISSUE PROJECT NO. 570, ROLLING HILLS The Manager presented and read in brief letter dated June 1, 1964 from the Los Angeles County -Flood Control District re Project No.'570,.Storm'Drain Bond Issue with Manual of Specifications entitled "Specifications for the Construction -,of 1958 Storm Drain Bond Issue Project No. 570, Rolling Hills, in the City of Rolling Hills, California" and advised the Council that formal authorization granting per- mission to proceed with the construction as described in the . -3- July 13, 1964 Manual of Specifications was needed at this time. The City Attorney advised that the Rolling Hills Community Association had on date of April 22, 1964 executed a form Deed of Easements re the 1958 Storm Drain Bond Issue Project No. 570 granting permission for access to and use of the roads and easements owned by the Rolling Hills Community Association by the County of Los Angeles for construction of said Storm Drain Project No. 570. Thereafter, it was moved by Councilman Goodman, seconded -by Councilman Tourtelot and urianimously carried that the City Council formally approve the Manual of Specifications for the construction of Storm Drain Project No. 570 prepared by the Los Angeles County Flood Control District and authorized said Flood Control District to proceed with the construction of said storm drains in accordance with said specifications and to operate and maintain said installations. CONDEMNATION OF ADMINISTRATION BUILDING The City Attorney reported that the judgment amount of $65,000.00 which was handed down. at the hearing on motion for new trial held June 17,-1964 had been accepted by Palos Verdes Properties a partnership within the alloted ten (10) day period following said hearing with defendant to pay court costs in the amount of $24.00 and advised the Council that in order to satisfy judgment by date of July 20, 1964, an amount of $65,767.23 should be paid, which would include interest payments to date of July 20, 1964. There followed a discussion in -which all Councilmen took part with regard to the best method of procuring funds to cover cost of satisfying said judgment. RESOLUTION N0. 181 After discussion in which all Councilmen took part Councilman Goodman moved"the adoption of and read in full Resolution No-. 181 entitled "A Resolution Of The City Council Of The City Of'Rolling'Hills, California, Providing For The Issuance Of A Negotiable Note In The Amount of $40,000.00." The motion was seconded by Councilman Tourtelot and carried by the following roll call vote: AYES: Councilmen Goodman, Fay, Tourtelot and Mayor Van Note NOES: None ABSENT: Councilman Klein Resolution No. 181 is set forth in full in the Book of Resolutions. 94- 1 r- July 13, 1964 .PAYMENT OF JUDGMENT.FOR CONDEMNATION OF ADMINISTRATION.BUILDING Councilman Goodman moved that the City Treasurer be authorized to execute the City's warrant in.the sum of $65,767.23 made payable to Palos Verdes Properties a.' partnership, which warrant is to .be held by the City Attorney until such time as the loan authorized by Resolution No. 181 has been.consummated., and the proceeds have been deposited in the City checking account. That the City Attorney at such time be authorized and directed to satisfy the judgment in the case City of Rolling Hills vs Palos Verdes Properties.a .,partnership, Case'No.. SOC 5858 in the Superior'Court of the State of California for the County of Los Angeles.b Thp,_motion was seconded by Councilman.Tourtelot and carried/tie following'roll call vote: AYES: Councilmen Goodman, Fay, Tourtelot and Mayor Van Note NOES: None ABSENT: Councilman Klein The City Attorney .then presented statements for attorneys fees and appraisers fee and miscellaneous expenses due and payable which were incurred by the City of Rolling.Hills in the Condemnation of Administration Building proceedings. These were held by the City Clerk for payment. 1970 COMMITTEE Mayor Van Note advised the Council that each Councilman had received a.letter from him with.regard to the future of the Community and in view of the recent move to modify the Deed Res- trictions of Dec. No. 150 and Dec. No. 150A, it was his feeling that a committee in the community should be formed for the pur- pose of looking to the future as to what might have to be faced in.the year 1970 in Rolling Hills, said committee to be a five member committee, made up of one member from the City:Council, one member from the Association, one member from the City Plann- ing Commission and two members-at-large.•.,After discussion, the Mayor asked that each Councilman give some.thought to,the matter and the appointment of two members to serve on this committee from the community. The matter is to be held on the agenda. VIOLATIONS OF SUBDIVISION ORDINANCE NO. 32 EMPLOYMENT OF REAL ESTATE LISTING SERVICE The Manager advised that as per the direction of the Council at their meeting held June 22, 1964, she had now procured "The Blue Slip" real estate listing service to assist in.the enforcment of the Subdivision .Ordinance and keeping our residents listing up.to date. Since the area covered includes the City of Rolling Hills Estates, that City has agreed to pay for half the cost for one year. -The cost is $10.00`per month -5- f July 13, 1964 or 'A total of $60.00 for each City. The listings are mailed to the City of Rolling Hills, separated and the remainder mailed to'the City of Rolling Hills Estate's. PRESENTATION OF GIFT PLAQUE FROM FORMER CHIE. SECURITY OFFICER The Manager presented a mosaic.gift plaque with emblem of the City of Rolling Hills from Mr. R. M. Tong, former.Chief Security Officer on which was inscribed "To The City Council - City of Rolling Hills, From,An Outsider Who Recognizes The Devo- tion And Loyalty Of Its Mayor And Members To the Gity-A Knowledge And Ability Which Coulcl Not -Be Purchased- At Any Price, Espec'.ially To Mr. Goodman And Mr. Tourtelot Whose Devotion And Loyalty Have Promoted The Strength 'And Permanence Of A Wonderful Way Of Life Amid The Strife And Turmoil Of The Present Times And A Devotion To Duty, Unpaid, Often Unappreciated -signed R. M. Tong." All Councilmen expressed their appreciation''fora'thd gift a'nd Mayor Van Note directed. the Manager to write a"letter, to Mr . Tong expressing the appreciation of the Council' . ADJOURNMENT There being no further business to come before the meeting, it was moved by Councilman Fay, seconded by Councilman Tourtelot and unanimously carried that the meeting be -adjourned at 9:05 P.M. Cit leA APPROVED:, COP MayoY 1