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0908L' 1 1 RESOLUTION NO. 908 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROLLING HILLS AUTHORIZING THE DESTRUCTION OF CERTAIN CITY RECORDS AS PROVIDED BY SECTION 34090 OF THE GOVERNMENT CODE OF THE STATE OF CALIFORNIA. WHEREAS, the keeping of numerous records after a certain length of time is not necessary for the effective and efficient operation of the government of the City of Rolling Hills; and WHEREAS, Section 34090 of the provides a procedure whereby any City record required may be destroyed. Government Code of the State of California which has served its purpose and is no longer NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF ROLLING HILLS DOES RESOLVE AS FOLLOWS: Section 1. The records of the City of Rolling Hills as set forth in the attached Destruction of Records Schedule attached hereto as Exhibit "A" are hereby authorized to be destroyed as provided by Section 34090 of the Government Code. of: Section 2. The provisions of Section 1 above do not authorize the destruction a) Records affecting the title to real property or liens thereon. b) Court records. c) Records required to be kept by statute. d) Records less than two years old. e) Minutes, ordinances, or resolutions of the legislative body or a city board or commission. Section 3. The written consent of the City Attorney has been obtained for this destruction. PASSED, APPROVED AND ADOPTED this 10' day of September, 2001. :moiFIN,i •� �� • • • ATTEST: .� t. �� MARILYN L. ERN DEPUTY CITY CLERK STATE OF CALIFORNIA ) COUNTY OF LOS ANGELES ) �� CITY OF ROLLING HILLS ) I certify that the foregoing Resolution No. 908 entitled: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROLLING HILLS AUTHORIZING THE DESTRUCTION OF CERTAIN CITY RECORDS AS PROVIDED BY SECTION 34090 OF THE GOVERNMENT CODE OF THE STATE OF CALIFORNIA. was approved and adopted at a regular meeting of the City Council on September 10, 2001 by the following roll call vote: AYES: Councilmembers Heinsheimer, Hill, Pernell, Mayor Pro Tem Lay and Mayor Murdock. NOES: None. ABSENT: None. ABSTAIN: None . Resolution No. 908 -1- MARILYN L. VERN DEPUTY CITY CLERK CONSENT TO DESTRUCTION OF RECORDS The undersigned, City Attorney for the City of Rolling Hills hereby consents to the destruction of the records of the City of Rolling Hills as set forth in the attached Destruction of Records Schedule attached hereto as Exhibit "A" as provided by Section 34090 of the Government Code. Dated Michael Jenkins City Attorney 1 Resolution No. 908 -2- EXHIBIT "A" CITY OF ROLLING HILLS DESTRUCTION OF RECORDS SCHEDULE DATE FROM TO TITLE DATE OF DESTRUCTION 1968 1974 Correspondence - Los Angeles County Sheriff's September 11, 2001 Department 911 Telephone System Correspondence - Southern California Edison 1972 1973 September 11, 2001 Underground Districts 1973 Correspondence - Disaster Planning Committee September 11, 2001 1974 1982 Correspondence - State of California Controller September 11, 2001 1975 1982 Correspondence - Los Angeles County Chief September 11, 2001 Administrative Office 1976 1983 Dog Attack Animal Reports September 11, 2001 1976 1982 Dog Attack Person Reports September 11, 2001 1976 Information t rmation Regarding Public Works Employment September 11, 2001 Los Angeles County Road Department Service 1976 1982 September 11, 2001 Requests 1977 Copies of City Council Agendas September 11, 2001 1977 Copies of Planning Commission Agendas September 11, 2001 1977 Correspondence - City Clerk September 11, 2001 1977 1980 Correspondence - From Rapid Transit District September 11, 2001 1977 Correspondence - Los Angeles County Board of September 11, 2001 Supervisors 1977 1982 Correspondence - Los Angeles County Engineer September 11, 2001 1977 1985 Correspondence - Mayor & City Council September 11, 2001 1977 Correspondence - Other Cities September 11, 2001 1977 1982 Correspondence - Planning Commission September 11, 2001 Exhibit "A" Resolution No. 908 3 DATE FROM TO 1977 1977 1977 1977 1978 1978 1978 1978 1978 1978 1978 1979 1979 1980 1980 1980 1980 Exhibit "A" Resolution No. 908 EXHIBIT "A" CITY OF ROLLING HILLS DESTRUCTION OF RECORDS SCHEDULE TITLE DATE OF September 11, 2001 DESTRUCTION 1982 Correspondence - Residents September 11, 2001 Correspondence - Rolling Hills Community Regional Planning Association Board of Directors September 11, 2001 1992 Correspondence - South Bay Corridor Steering September 11, 2001 Committee September 11, 2001 1984 Dog Nuisance Occurrence Reports September 11, 2001 1992 Correspondence - Community Association of the September 11, 2001 Peninsula 1982 Correspondence - County Sanitation District September 11, 2001 1986 Correspondence - Los Angeles County Department of September 11, 2001 Regional Planning 1983 Correspondence - Los Angeles County Road September 11, 2001 Department 1992 Correspondence - South Bay City Managers September 11, 2001 Association 1983 Correspondence - State Office of Emergency Service September 11, 2001 Directory For Palos Verdes Peninsula Women September 11, 2001 Copies of City Council Agendas September 11, 2001 1988 Correspondence - Los Angeles County Local Agency September 11, 2001 Formation Commission Copies of City Council Agendas September 11, 2001 1982 Correspondence - City Manager September 11, 2001 1990 Correspondence - Criminal Justice Planning Board September 11, 2001 Correspondence - Los Angeles County Fire September 11, 2001 Department 4 I EXHIBIT "A" CITY OF ROLLING HILLS DESTRUCTION OF RECORDS SCHEDULE DATE Exhibit "A" Resolution No. 908 5 FROM TO TITLE DATE OF DESTRUCTION 1980 Correspondence - Los Angeles Regional Justice September 11, 2001 Planning Board 1980 1991 Correspondence - Peninsula Dial -A -Ride September 11, 2001 1980 Correspondence - State of California September 11, 2001 1980 1990 Correspondence - United States Department of September 11, 2001 Commerce 1981 1992 Correspondence - Los Angeles County Sheriff's September 11, 2001 Department Burglary Apprehension Team 1981 1983 Correspondence - Southern California Edison September 11, 2001 Underground District 1982 1984 Chronological Correspondence September 11, 2001 1982 Copies of City Council Agendas September 11, 2001 1982 Copies of Planning Commission Agendas September 11, 2001 1982 1983 Correspondence & Info. Regarding Weed Abatement September 11, 2001 1982 Correspondence - Other Cities September 11, 2001 1982 1983 Correspondence - Palos Verdes Peninsula September 11, 2001 Transportation Committee 1982 Correspondence - Peninsula Cities September 11, 2001 1982 1991 Correspondence - Rolling Hills Women's Club September 11, 2001 1982 Correspondence - State Contractors Licenses Board September 11, 2001 1982 Newsletter Advisory Opinions September 11, 2001 1982 1992 Surveys and Questionnaires - Responses September 11, 2001 1983 1989 Correspondence & Info. Regarding Finance September 11, 2001 Consultants Exhibit "A" Resolution No. 908 5 EXHIBIT "A" CITY OF ROLLING HILLS DESTRUCTION OF RECORDS SCHEDULE DATE FROM TO TITLE DATE OF September 11, 2001 Environment Impact Report DESTRUCTION 1983 1985 Correspondence - Federal Department of September 11, 2001 September 11, 2001 Transportation Aviation Administration 1983 1992 Correspondence - Los Angeles County District September 11, 2001 Attorney September 11, 2001 1983 Correspondence - Los Angeles County Sheriff's September 11, 2001 September 11, 2001 Department 1984 1985 City Manager Memoranda to File September 11, 2001 1984 iRT-7-11 1984 W1 1984 1984 1985 1985 H= 1985 1985 1985 1985 Exhibit "A" Resolution No. 908 1985 City Manager Weekly Information Reports September 11, 2001 Copies of City Council Agendas September 11, 2001 Correspondence - Los Angeles County Local Agency September 11, 2001 Formation Committee 1992 Correspondence - Public Works Drainage Complaints September 11, 2001 Correspondence - Regional Law Enforcement September 11, 2001 Request for Proposals for Preparation of an September 11, 2001 Environment Impact Report Copies of City Council Agendas September 11, 2001 Copies of Palos Verdes Peninsula Unified School September 11, 2001 District Agendas Correspondence & Info. Regarding Potential Planning anrung September 11, 2001 Consultants Correspondence - Air Conditioning Equipment September 11, 2001 Services Correspondence - City Manager September 11, 2001 1992 Correspondence - Finance Department 1992 Correspondence - Palos Verdes Peninsula Trails Committee R September 11, 2001 September 11, 2001 E F", EXHIBIT "A" CITY OF ROLLING HILLS DESTRUCTION OF RECORDS SCHEDULE DATE Exhibit "A" Resolution No. 908 7 FROM TO TITLE DATE OF DESTRUCTION 1986 Correspondence - Daughters of Mary and Joseph September 11, 2001 Retreat - 5300 Crest Road Correspondence 1986 1990 - Los Angeles County Community September 11, 2001 Development Commission 1986 1987 General Correspondence & Memos Regarding September 11, 2001 Insurance 1987 1991 City Manager Weekly Memoranda September 11, 2001 1987 Copies of California Fair Political Practice September 11, 2001 Commission Forms 1987 1992 Correspondence - Browning Ferris Industries (BFI) September 11, 2001 1987 1992 Correspondence - Landscape Maintenance Service September 11, 2001 1987 1992 Correspondence - Los Angeles County Transportation Commission September 11, 2001 1987 1992 Correspondence - Office of Emergency Preparedness September 11, 2001 Area G 1987 1988 Correspondence - Palos Verdes Landfill Surcharge September 11, 2001 1987 Correspondence - Planning/Mapping Services September 11, 2001 1987 1990 Correspondence - State Department Permit Allocation September 11, 2001 Committee 1987 1992 Correspondence - Times Mirror Cable Television September 11, 2001 1987 1992 Los Angeles County Sheriffs Department Complaint September 11, 2001 Records 1988 1989 Correspondence - Peninsula Cities September 11, 2001 1988 1991 Correspondence & Memos Regarding Insurance September 11, 2001 1988 1990 Correspondence - City Manager September 11, 2001 Exhibit "A" Resolution No. 908 7 EXHIBIT "A" CITY OF ROLLING HILLS DESTRUCTION OF RECORDS SCHEDULE DATE FROM TO TITLE DATE OF DESTRUCTION 1988 1990 Correspondence - Deputy City Clerk September 11, 2001 1988 1992 Correspondence - General Telephone Company September 11, 2001 1988 1992 Correspondence - Los Angeles County Fire September 11, 2001 Department 1988 1992 Correspondence - Los Angeles County.Sheriff's September 11, 2001 Department 1988 1992 Correspondence - Metropolitan Water District of September 11, 2001 Southern California 1988 Correspondence - Palos Verdes Independence Day September 11, 2001 Celebration Committee 1988 1992 Correspondence - Palos Verdes Peninsula Chamber of September 11, 2001 Commerce 1988 1989 Correspondence - Planning Commission September 11, 2001 1988 1989 Correspondence - Sewer Committee September 11, 2001 1988 1991 Correspondence - Southern California Association of September 11, 2001 Governments Transportation Studies 1988 1992 Correspondence - Southern California Edison September 11, 2001 1988 1992 Correspondence - United States Senate September 11, 2001 1988 1989 Information Regarding Four Cities Planning Group September 11, 2001 1988 Los Angeles County Fire Department Activity September 11, 2001 Reports 1988 1992 Los Angeles County Sheriffs Department - Peninsula September 11, 2001 Cities Crime Comparison 1988 1992 Los Angeles County Sheriffs Department Weekly September 11, 2001 Activity Reports 1989 1991 California Statewide Integrated Traffic Records September 11, 2001 System Report 1989 Copies of Agenda/Minutes - Traffic Commission September 11, 2001 Exhibit "A" Resolution No. 908 8 L u EXHIBIT "All CITY OF ROLLING HILLS DESTRUCTION OF RECORDS SCHEDULE DATE FROM TO TITLE DATE OF DESTRUCTION 1989 Copies of City Council Meeting Agendas September 11, 2001 1989 1990 Copies of Los Angeles County Sanitation District September 11, 2001 Minutes 1989 1992 Copies of Minutes - - California Contract Cities September 11, 2001 Association 1989 1992 Copies of Southern California Association of September 11, 2001 Governments Monthly Meeting Minutes 1989 1991 Correspondence & Annual Report - State Board of September 11, 2001 Equalization Correspondence & Information Re:, Proposed Filming g September 11, 2001 Ordinance n 1989 1992 Correspondence - South Bay Cities Association September 11, 2001 1989 1992 Correspondence - California Contract Cities September 11, 2001 Association 1989 1992 Correspondence - California State Assembly September 11, 2001 1989 1991 Correspondence - California State Waste September 11, 2001 Management Board 1989 1990 Correspondence - City Manager September 11, 2001 j Exhibit "A" Resolution No. 908 9 1989 1992 Correspondence - Environmental Protection Agency September 11, 2001 1989 1991 Correspondence - Federal Emergency Management September 11, 2001 Agency 1989 1992 Correspondence - League of California Cities September 11, 2001 1989 1992 Correspondence - Los Angeles County Rapid Transit District September 11, 2001 1989 1992 Correspondence - Los Angeles County Sanitation September 11, 2001 District 1989 1990 Correspondence - Mayor & City Council September 11, 2001 Exhibit "A" Resolution No. 908 9 DATE FROM TO 1989 1989 1989 1989 1989 1989 1989 1989 1989 1989 1989 1989 1989 1989 1989 1989 1989 Exhibit "A" Resolution No. 908 w......1T�q,• �o,�,�,mamnvM EXHIBIT "A" CITY OF ROLLING HILLS DESTRUCTION OF RECORDS SCHEDULE 1992 Correspondence - Storm Water Discharge September 11, 2001 1992 Correspondence - West Basin Municipal Water September 11, 2001 District /Association 1992 Correspondence Los Angeles County Sheriff's September 11, 2001 Department 1992 Correspondence Regarding State Senate September 11, 2001 Correspondence/Agendas/Minutes - Palos Verdes September 11, 2001 Estates Correspondence/Agendas/Minutes - Rancho Palos September 11, 2001 Verdes 1990 Correspondence/Agendas/Minutes - Rolling Hills September 11, 2001 Estates 1992 Los Angeles County Fire Department Activity September 11, 2001 Reports 10 C .TITLE DATE OF DESTRUCTION 1991 Correspondence - Palos Verdes Land Conservancy September 11, 2001 1990 Correspondence - Principal Planner September 11, 2001 1990 Correspondence - Residents September 11, 2001 1991 Correspondence - South Coast Air Quality September 11, 2001 Management District 1992 Correspondence - Southern California Association of September 11, 2001 Governments Correspondence - Southern California Association of Governments - Workshops, Seminars and September 11, 2001 Conferences 1992 Correspondence - State Department of Transportation September 11, 2001 1992 Correspondence - State Housing and Community September 11, 2001 Development 1991 Correspondence - State Office of Emergency Services September 11, 2001 1992 Correspondence - Storm Water Discharge September 11, 2001 1992 Correspondence - West Basin Municipal Water September 11, 2001 District /Association 1992 Correspondence Los Angeles County Sheriff's September 11, 2001 Department 1992 Correspondence Regarding State Senate September 11, 2001 Correspondence/Agendas/Minutes - Palos Verdes September 11, 2001 Estates Correspondence/Agendas/Minutes - Rancho Palos September 11, 2001 Verdes 1990 Correspondence/Agendas/Minutes - Rolling Hills September 11, 2001 Estates 1992 Los Angeles County Fire Department Activity September 11, 2001 Reports 10 C DATE FROM .1989 1990 1990 1990 1990 1990 1990 1990 1990 1990 1990 1990 1990 1990 1 1990 1990 WE EXHIBIT "A" CITY OF ROLLING HILLS DESTRUCTION OF RECORDS SCHEDULE TO TITLE DATE OF DESTRUCTION Exhibit "A" Resolution No. 908 Los Angeles County Sheriffs Department Burglar September 11, 2001 Alarm Reports Chronological Correspondence September 11, 2001 1991 Citywide Street Striping & Pavement Marking Project September 11, 2001 Copies of City Council Agendas September 11, 2001 1992 Copies of Financial Statements September 11, 2001 1992 Copies of Info. Regarding Resolution No. 665 September 11, 2001 Establishing Investment Policy September 11, 2001 Copies of Payment of Bills September 11, 2001 Copies of Planning Commission Items on City September 11, 2001 Council Agendas September 11, 2001 1991 Copies of Traffic Commission Agendas/Minutes September 11, 2001 Correspondence & Info. Regarding Proposed Closure 1991 1992 of the Los Angeles Air Force Base/ Space Systems September 11, 2001 Division in El Segundo Correspondence - Driving Under Influence Correspondence & Info. Regarding Rolling Hills Estates Modified Striping Plan for Palos Verdes Drive September 11, 2001 North Correspondence - AB 4100 September 11, 2001 1991 Correspondence - Annual Holiday Open House September 11, 2001 1991 Correspondence - Annual Homes Tour Miraleste September 11, 2001 High School 1992 Correspondence - Coachella Valley joint Powers September 11, 2001 Insurance Authority 1991 Correspondence - Disaster Preparedness Exercise September 11, 2001 1991 Correspondence - Driving Under Influence September 11, 2001 Enforcement 11 DATE FROM TO 1990 1990 1990 1990 1990 1990 1990 1990 1990 1990 1990 1990 1990 1990 1990 1990 1990 1990 Exhibit "A" Resolution No. 908 EXHIBIT "A" CITY OF ROLLING HILLS DESTRUCTION OF RECORDS SCHEDULE TITLE DATE OF DESTRUCTION 1992 Correspondence - International City Managers September 11, 2001 Association (ICMA) 1992 Correspondence - League of California Cities Annual September 11, 2001 Conference Correspondence - Los Angeles County Chief September 11, 2001 Administrative Office Re: Airport Land Use Correspondence - Los Angeles County Fire September 11, 2001 Department Code Requirements Correspondence - Los Angeles County Fire September 11, 2001 Department Cost Reduction Program Correspondence - Los Angeles County Fire September 11, 2001 Department Weed Abatement 1993 Correspondence - Los Angeles County Sheriff's September 11, 2001 Department Regional Law Enforcement 1992 Correspondence - Los Angeles County Transportation September 11, 2001 Commission Correspondence - Other Cities September 11, 2001 1991 Correspondence - Palos Verdes Arts Center Kitchen September 11, 2001 Tour Correspondence - Peninsula Seniors September 11, 2001 Correspondence - Recycling Containers at City Hall- September 11, 2001 BFI 1992 Correspondence - Southern California Edison September 11, 2001 Undergrounding 1992 Correspondence - Southern California Gas Co. September 11, 2001 Correspondence - State of California Department of September 11, 2001 Forestry and Fire Correspondence - State of California Department of September 11, 2001 Industrial Relations 1992 Correspondence - State of California Governor's September 11, 2001 Office Correspondence - State of California Water Resources September 11, 2001 Board 12 E, P 1 1 1 EXHIBIT "A" CITY OF ROLLING HILLS DESTRUCTION OF RECORDS SCHEDULE DATE FROM TO 'TITLE DATE OF DESTRUCTION 1990 1991 Correspondence - State Office of Planning and September 11, 2001 Research 1990 1991 Correspondence -Temporary Municipal Planning September 11, 2001 Services 1990 Correspondence- State of California Public Utilities September 11, 2001 Commission 1990 1991 Los Angeles County Sheriffs Department Collision September 11, 2001 Reports Memorandum - Special Report by the Los Angeles 1990 County Sheriffs Department Regarding Shooting September 11, 2001 Related Incidents on Pacific Coast Highway 1990 Planning - CEOA Guidelines September 11, 2001 1990 Proposal for City Manager Recruitment September 11, 2001 1990 Report from Planner on Glazed Windows September 11, 2001 1990 Southern California Association of Governments September 11, 2001 Demographic Information 1990 State of California Department of Road and September 11, 2001 Agriculture Newsletters 1991 Chronological Correspondence September 11, 2001 1991 1992 ` Citywide Street Striping & Pavement Marking Project September 11, 2001 1991 Copies of Annual Statements of Revenues and September 11, 2001 Expenditures 1991 1992 Copies of City Council Meeting Agendas/Minutes September 11, 2001 1991 1991 Copies of Palos Verdes Estates Agendas/Minutes September 11, 2001 Copies of Planning Commission Agendas/Minutes September 11, 2001 1991 Copies of Rancho Palos Verdes Agendas/Minutes September 11, 2001 Exhibit "A" Resolution No. 908 13 EXHIBIT "A" CITY OF ROLLING HILLS DESTRUCTION OF RECORDS SCHEDULE DATE FROM TO TITLE DATE OF DESTRUCTION 1991 Copies of Rolling Hills Community Association September 11, 2001 Agendas/Minutes 1991 Copies of Rolling Hills Estates Agendas/Minutes September 11, 2001 1991 1992 Copies of Traffic Commission Agendas/Minutes September 11, 2001 1991 Correspondence - AB 7 Safety Helmets for Motorcycles September 11, 2001 1991 Correspondence - AB 21 School District Sale of September 11, 2001 Property 1991 Correspondence - AB 3 Creation of New Layers of September 11, 2001 Regional Government Correspondence - Appointment of an Alternate 1991 Director to the Board of Directors of the Los Angeles September 11, 2001 County Sanitation District 1991 1992 Correspondence - Book Publishing Company September 11, 2001 1991 1992 Correspondence California Water Service Co. - September 11, 2001 1991 Correspondence - California Water Service Company September 11, 2001 Rule No. 14 Water Rationing 1991 1992 Correspondence - City Clerk September 11, 2001 1991 Fm 1991 1991 1991 1991 1992 Correspondence - City Manager September 11, 2001 Correspondence - City Manager Attendance at the September 11, 2001 Public Agency Risk Managers Association Conference Correspondence - Coachella Valley Joint Powers 1992 Insurance Authority Institutional Treasury September 11, 2001 Management Correspondence - Community Helpline September 11, 2001 Correspondence - Councilman John Chavez, Pico September 11, 2001 Rivera Re: B-2 Program 1992 Correspondence - Desalination Plant September 11, 2001 1991 1992 Correspondence - Drought Impact and Mitigation September 11, 2001 Measures Exhibit "A" Resolution No. 908 14 DATE FROM TO 1991 1991 1991 1991 1991 1991 1991 1991 1991 . 1991 1991 1991 1991 1991 1991 1991 1991 1991 Exhibit "A" Resolution No. 908 EXHIBIT "A" CITY OF ROLLING HILLS DESTRUCTION OF RECORDS SCHEDULE Correspondence - Motor Vehicles Registration Fees TITLE DATE OF September 11, 2001 Conservation Authority DESTRUCTION 1992 Correspondence - Employment Human Resources September 11, 2001 Correspondence - Hiring of Administrative/ September 11, 2001 Correspondence - Palos Verdes Peninsula Unified Planning Intern School District Traffic Committee 1992 Correspondence - Homes Tour South Bay Alumnae September 11, 2001 Chapter of Delta Gamma Correspondence - Landscape Water Conservation September 11, 2001 Correspondence - League of California Cities September 11, 2001 Conference 1992 Correspondence - League of California Cities September 11, 2001 Conference, Seminars and Workshops Correspondence - Library of Congress September 11, 2001 1992 Correspondence - Los Angeles County Auditor/ September 11, 2001 Controller Correspondence - Los Angeles County Fire September 11, 2001 Department Weed Abatement 1992 Correspondence - Los Angeles County Sheriffs September 11, 2001 Department Speed Board 1992 Correspondence - Los Angeles County Transportation September 11, 2001 Commission Congestion Management 1992 Correspondence - Mayor and City Council September 11, 2001 Correspondence - Motor Vehicles Registration Fees September 11, 2001 1992 Correspondence - Mountains Recreation September 11, 2001 Conservation Authority Correspondence - Neighborhood Church Christmas September 11, 2001 Homes tour 1992 Correspondence - Other Cities September 11, 2001 Correspondence - Palos Verdes Peninsula Unified September 11, 2001 School District Traffic Committee Correspondence - Palos Verdes Recycling Center September 11, 2001 15 DATE FROM TO 1991 1991 1991 1991 1991 1991 1991 1991 1991 1991 1991 1991 1991 1991 1991 1991 1991 1991 Exhibit "A" Resolution No. 908 EXHIBIT "A" CITY OF ROLLING HILLS DESTRUCTION OF RECORDS SCHEDULE TITLE DATE OF DESTRUCTION Correspondence - Palos Verdes Transit September 11, 2001 1992 Correspondence - Palos Verdes Women's Club September 11, 2001 Garden Fair September 11, 2001 Correspondence - Peninsula Children's Hospital Event September 11, 2001 1992 Correspondence - Peninsula Cities September 11, 2001 Correspondence - Peninsula Wide Traffic /Circulation September 11, 2001 Committee Correspondence - Peninsula Youth on Parade September 11, 2001 Correspondence - Planning Policy Information September 11, 2001 Meeting Correspondence - Principal Planner September 11, 2001 Correspondence - Private Industry Council September 11, 2001 Correspondence - Proposed Purchase of an Outdoor September 11, 2001 Display Case Bulletin Board Correspondence - PV2000 and the Community September 11, 2001 Association of the Peninsula 1992 Correspondence - Removal of Unsafe Commercial September 11, 2001 Vehicles by Properly Trained Peace Officers Correspondence - Reorganization of Rapid Transit 1992 District and Los Angeles County Transportation September 11, 2001 Commission 1992 Correspondence - Residents September 11, 2001 1992 Correspondence - Rolling Hills Community September 11, 2001 Association Correspondence - Rolling Hills Community September 11, 2001 Association Landscape Committee Correspondence - SB 136 and SB 139 September 11, 2001 1992 Correspondence - SB 2557 Property for Legislation September 11, 2001 16 11 L� I EXHIBIT "A" CITY OF ROLLING HILLS DESTRUCTION OF RECORDS SCHEDULE [1 1991 1991 1991 1991 1991 1991 1991 1991 1991 Exhibit "A" Resolution No. 908 1992 Correspondence - Southern California Humane Society 1992 Correspondence - State of California Controller September 11, 2001 September 11, 2001 1992 Correspondence - State of California Department of DATE Conservation Correspondence - State of California Department of FROM TO TITLE DATE OF 1992 Correspondence - State of California Office of September 11, 2001 Secretary of State DESTRUCTION Correspondence - State of California Public 1991 Correspondence - SB 26 and HR 1145 Promoting Mass September 11, 2001 Correspondence - State of California Water Resources September 11, 2001 Transit 1991 Correspondence - Semi-monthly Pay Checks September 11, 2001 1991 Correspondence - Senator Milton Marks Re: September 11, 2001 Redistricting 1991 1992 Correspondence - Society for the Prevention of September 11, 2001 . Cruelty to Animals 1991 Correspondence - South Bay Corridor Steering September 11, 2001 Committee - Technical Advisory Committee 1991 Correspondence - South Bay Corridor Study (Phase September 11, 2001 til ) 1991 Correspondence - Southern California Association of September 11, 2001 Governments Santa Monica Bay Project 1991 1992 Correspondence - Southern California Edison September 11, 2001 1991 1992 Correspondence - Southern California Gas Co. September 11, 2001 [1 1991 1991 1991 1991 1991 1991 1991 1991 1991 Exhibit "A" Resolution No. 908 1992 Correspondence - Southern California Humane Society 1992 Correspondence - State of California Controller September 11, 2001 September 11, 2001 1992 Correspondence - State of California Department of September 11, 2001 Conservation Correspondence - State of California Department of September 11, 2001 Highway Patrol 1992 Correspondence - State of California Office of September 11, 2001 Secretary of State Correspondence - State of California Public September 11, 2001 Employment Relations Board Correspondence - State of California Water Resources September 11, 2001 Control Board, 1992 Correspondence - United States Post Office September 11, 2001 Correspondence - Utilization of Grey Water September 11, 2001 17 DATE FROM TO 1991 1991 1991 1991 1991 1991 1991 1992 1992 1992 1992 1992 1992 1992 1992 1992 1992 1992 Exhibit "A" Resolution No. 908 EXHIBIT "A CITY OF ROLLING HILLS DESTRUCTION OF RECORDS SCHEDULE TITLE DATE OF DESTRUCTION Correspondence - View Preservation September 11, 2001 1992 Correspondence - Weed Clearance at Hesse's Gap September 11, 2001 1992 Correspondence - Wildlife Preservation Committee September 11, 2001 1992 Correspondence - Women's Community Club Event September 11, 2001 Info. & Materials Regarding Adoption of FY 91-92 September 11, 2001 Budget 1992 Party Guest Parking Forms September 11, 2001 Personnel Committee Meeting Agenda 8/8/91 September 11, 2001 1993 City Manager - Action Memoranda September 11, 2001 City of Palos Verdes Estates Agendas/ Minutes September 11, 2001 1993 Copies of General Purpose Financial Statements for September 11, 2001 6/30/92 Copies of Materials Regarding the Adoption of FY September 11, 2001 1992-93 Budget 1993 Copies of Monthly Financial Statements September 11, 2001 Copies of Planning Commission Meeting September 11, 2001 Agendas/Minutes Copies of Preliminary Financial Statements September 11, 2001 Copies of Rancho Palos Verdes City Council Agendas September 11, 2001 Copies of Rolling Hills Estates City Council Agendas September 11, 2001 1993 Copies of Traffic Commission Agendas/Minutes September 11, 2001 Correspondence - Accounts Assistant Recruitment September 11, 2001 18 DATE FROM 1992 1992 1992 MM 1992 1992 1992 1992 1992 1992 1992 1992 1992 1992 1992 1992 1992 1992 EXHIBIT "A" CITY OF ROLLING HILLS DESTRUCTION OF RECORDS SCHEDULE TO TITLE DATE OF Correspondence - Clerk Typist/ Receptionist DESTRUCTION Correspondence - Advertising in City Newsletter September 11, 2001 Correspondence - Annual Spring Clean Up September 11, 2001 Correspondence - Assembly Bill AB 181 September 11, 2001 Correspondence - Authorization for Staff to Hire Real September 11, 2001 Estate Appraiser' September 11, 2001 1994 Correspondence - BFI Waste Systems September 11, 2001 1994 Correspondence - California Contact Cities September 11, 2001 Association Correspondence" California Contract Cities September 11, 2001 Association Liability Trust Fund Correspondence - City Council Reorganization September 11, 2001 1993 Correspondence - City of Rancho Palos Verdes September 11, 2001 Exhibit "A" Resolution No. 908 Correspondence - Civil Unrest, April 1992 September 11, 2001 Correspondence - Clerk Typist/ Receptionist September 11, 2001 Recruitment Correspondence - Community Recognition Awards September 11, 2001 1994 Correspondence - County of Los Angeles Sheriff's September 11, 2001 Department Correspondence - Developments in Rancho Palos September 11, 2001 Verdes Correspondence - Developments in Rolling Hills September 11, 2001 Estates Correspondence - East Peninsula Education Council September 11, 2001 Correspondence - Educator of the Year Award September 11, 2001 Correspondence - Garage and Estate Sales September 11, 2001 19 EXHIBIT "A" CITY OF ROLLING HILLS DESTRUCTION OF RECORDS SCHEDULE DATE FROM TO TITLE DATE OF DESTRUCTION 1992 1992 1992 1992 1992 1992 1992 1992 1992 1992 1992 [L'LN 1992 1992 1992 1992 1992 1992 Exhibit "A" Resolution No, 908 Correspondence - Holiday Open House September 11, 2001 Correspondence - Juvenile Division September 11, 2001 Correspondence - Los Angeles County Board of September 11, 2001 Supervisors Correspondence - Los Angeles County Chief September 11, 2001 Administrative Office Correspondence - Los Angeles County City Selection September 11, 2001 Committee Correspondence - Los Angeles County County September 11, 2001 Counsel Office Correspondence - Los Angeles County Department of September 11, 2001 Public Works September 11, 2001 Correspondence - Los Angeles County Department of September 11, 2001 Public Works Correspondence - Los Angeles County Engineer September 11, 2001 Correspondence - Los Angeles County Fire September 11, 2001 Department Weed Abatement Correspondence - Los Angeles County Flood Control September 11, 2001 District Correspondence - Los Angeles County Registrar September 11, 2001 Recorder Correspondence - Los Angeles County West Basin September 11, 2001 Municipal Water District Correspondence - Los Angels County Sanitation District New County Tax on Solid Waste Disposal September 11, 2001 Fees Correspondence - Mayor and City Council September 11, 2001 Correspondence - Miraleste High School Closure September 11, 2001 Correspondence - Mosquito Abatement District September 11, 2001 Correspondence - Municipal Court South Bay Judicial September 11, 2001 District rZi7 I� EXHIBIT "A" CITY OF ROLLING HILLS DESTRUCTION OF RECORDS SCHEDULE DATE FROM TO TITLE DATE OF DESTRUCTION 1992 Correspondence - Natural Communities September 11, 2001 Conservation Planning Program _ 1992 Correspondence - Palos Verdes Library District September 11, 2001 Exhibit "A" Resolution No. 908 21 1992 Correspondence - Palos Verdes Peninsula Unified September 11, 2001 School District 1992 Correspondence - Park & Recreation Proposal September 11, 2001 1992 1993 Correspondence - Parking for Parties and Notification September 11, 2001 1992 Correspondence - Peninsula High School September 11, 2001 Consolidation 1992 Correspondence - Peninsulawide Survey Regarding' September 11, 2001 Recreational Needs 1992 Correspondence - Permit Application Fees for Traffic September 11, 2001 Commission Hearing Correspondence Proposition 1992 - A Transfer Funds - September 11, 2001 Hawaiian Gardens 1992 Correspondence - Public Works Storm Damage 1992 September 11, 2001 1992 Correspondence - Rolling Hills Association Realtors September 11, 2001 Re: Funding of Maps 1992 Correspondence - Rolling Hills Tennis Club September 11, 2001 Correspondence - Society for the Prevention of 1992 Cruelty to Animals Canvassing the City for September 11, 2001 Unlicensed Animals 1992 Correspondence - South Bay Corridor Steering September 11, 2001 Committee 1992 Correspondence - Southern California Edison September 11, 2001 1992 Correspondence - State of California Budget September 11, 2001 1992 Correspondence - State of California Legislature FY September 11, 2001 92-93- Budget Cuts 1992 1993 Correspondence - Striping on Portuguese Bend Road September 11, 2001 North Exhibit "A" Resolution No. 908 21 DATE FROM TO 1992 1992 1992 1992 1992 1992 1992 1992 1992 1992 1992 1992 1993 1993 1993 1993 1993 1993 Exhibit "A" Resolution No. 908 EXHIBIT "A" CITY OF ROLLING HILLS DESTRUCTION OF RECORDS SCHEDULE TITLE DATE OF DESTRUCTION Correspondence - Ten Year Financial Plan September 11, 2001 Correspondence - Transfer Property of Tax to Schools September 11, 2001 Correspondence - United States House of Representatives September 11, 2001 Information Regarding Ordinance 235 RE:Steel September 11, 2001 Jawed Traps Information Regarding Ordinance No. 237 - Building Codes September 11, 2001 Information Regarding Ordinance No. 236 RE: Reflective Devices September 11, 2001 Information Regarding Ordinance U-54 Amending the Fire Code September 11, 2001 Information Regarding Resolution No. 676 RE: September 11, 2001 Alternate Director to San District Memorandums and Guidelines Regarding Resolution September 11, 2001 No. 686 CEQA Requirements Newsclippings - Los Angeles County Board of September 11, 2001 Supervisors Election Secretary/ Deputy City Clerk Recruitment September 11, 2001 Striping of Various Roadways Project September 11, 2001 City Manager - Weekly Memoranda September 11, 2001 1994 Copies of Agendas - Palos Verdes Estates September 11, 2001 1994 Copies of Agendas - South Bay Cities Council of September 11, 2001 Governments Copies of Payment of Bills September 11, 2001 Correspondence - Personnel September 11, 2001 Correspondence - California Water Service Co. September 11, 2001 22 EXHIBIT "A" CITY OF ROLLING HILLS DESTRUCTION OF RECORDS SCHEDULE DATE Exhibit "A" Resolution No. 908 23 FROM TO TITLE DATE OF DESTRUCTION 1993 Correspondence - City Council Reorganization September 11, 2001 1993. Correspondence - City Manager r September 11, 2001 1993 Correspondence - City of Rolling Hills Estates September 11, 2001 1993 1994 Correspondence - Coachella Valley Joint Powers September 11, 2001 Insurance Authority 1993 Correspondence - Community Association of the September 11, 2001 Peninsula 1993 Correspondence - Dimension Cable -Channel 3 September 11, 2001 1993 Correspondence - Finance Department September 11, 2001 1993 Correspondence - Finance Subcommittee September 11, 2001 1993 Correspondence - General Telephone September 11, 2001 1993 Correspondence - Household Hazardous Waste September 11, 2001 1993 Correspondence - League of California Cities September 11, 2001 1993 Correspondence - Los Angeles County Fire September 11, 2001 Department 1993 Correspondence - Los Angeles County Fire September 11, 2001 Department Weed Abatement Inspections 1993 1994 Correspondence - Los Angeles County Sheriffs September 11, 2001 Department Regional Law Committee 1993 Correspondence - Merit Pay Plan September 11, 2001 Transportation 1993 1994 Correspondence - Metropolitan September 11, 2001 Authority 1993 Correspondence - Other Cities September 11, 2001 1993 Correspondence - Palos Verdes Peninsula Chamber of September 11, 2001 Commerce Exhibit "A" Resolution No. 908 23 EXHIBIT "A" CITY OF ROLLING HILLS DESTRUCTION OF RECORDS SCHEDULE DATE FROM TO TITLE DATE OF Correspondence - Southern Coast Air Quality DESTRUCTION 1993 Correspondence - Palos Verdes Peninsula Library September 11, 2001 District 1993 Correspondence - Palos Verdes Peninsula Unified September 11, 2001 1993 1994 Info. & Materials Regarding Adoption of FY 1993- September 11, 2001 School District 1993 Correspondence - Residents September 11, 2001 1993 Correspondence - South Bay Association of Chambers September 11, 2001 1993 of Commerce September 11, 2001 1993 Correspondence - South Bay City Managers September 11, 2001 1993 Association September 11, 2001 1993 Correspondence - Southern California Association of September 11, 2001 Governments 1993 1994 Correspondence - Southern California Edison September 11, 2001 1993 1994 Correspondence - Southern California Gas Co. September 11, 2001 Correspondence - Southern Coast Air Quality 1993 September 11, 2001 Management District 1993 Correspondence - State of California Legislators September 11, 2001 1993 1994 Info. & Materials Regarding Adoption of FY 1993- September 11, 2001 1994 Budget 1903 Los Angeles County Sheriffs Department - Burglary September 11, 2001 Apprehension Team Monthly Reports 1993 1994 Los Angeles County Sheriffs Department - Weekly September 11, 2001 Activity Report 1993 Memoranda Regarding Budget Amendments September 11, 2001 1993 Palos Verdes Peninsula Coordinating Council September 11, 2001 Newsletter 1993 1994 Striping and Marking of Various Roadways Project September 11, 2001 1994 Correspondence - General September 11, 2001 1994 Chronological Correspondence September 11, 2001 Exhibit "A" Resolution No. 908 24 EXHIBIT "A" CITY OF ROLLING HILLS DESTRUCTION OF RECORDS SCHEDULE DATE FROM TO TITLE DATE OF DESTRUCTION 1994 Copies of Monthly Financial Statements September 11, 2001 1994 Copies of Palos Verdes Peninsula Regional Law September 11, 2001 Enforcement Committee Meeting Agenda/Minutes 1994 Copies of Payment of Bills September 11, 2001 1994 Copies of Traffic Commission Agendas/Minutes September 11, 2001 19941995 Correspondence City Council Reorganization Other September 11, 2001 Cities 1994 Correspondence -1994-95 State of California Budget September 11, 2001 1994 Correspondence - BFI September 11, 2001 1994 Correspondence - California Contract Cities September 11, 2001 Association 1994 Correspondence - California Water Service Company September 11, 2001 1994 Correspondence - Coachella Valley Joint Powers September 11, 2001 Insurance Authority 1994 Correspondence - Household Hazardous Waste September 11, 2001 Roundup Schedules 1994 Correspondence - League of California Cities September 11, 2001 1994 Correspondence - Los Angeles County Fire September 11, 2001 Department Weed Abatement 1994 Correspondence - Los Angeles County Sanitation September 11, 2001 Districts 1994 Correspondence - Los Angeles County Sheriffs September 11, 2001 Department 1994 Correspondence - Los Angeles County Sheriff's September 11, 2001 Department Burglary Apprehension Team 1994 1995 Correspondence - Mayor & City Council September 11, 2001 1994 Correspondence - Metropolitan Transportation September 11, 2001 Authority Exhibit "A" Resolution No. 908 25 EXHIBIT "A" CITY OF ROLLING HILLS DESTRUCTION OF RECORDS SCHEDULE DATE FROM TO TITLE DATE OF DESTRUCTION 1994 Correspondence - Palos Verdes Estates September 11, 2001 1994 Correspondence - Palos Verdes Peninsula Chamber of September 11, 2001 Commerce 1994 Correspondence - Palos Verdes Peninsula September 11, 2001 Coordinating Council 1994 Correspondence - Palos Verdes Peninsula Unified September 11, 2001 School District 1994 Correspondence - Rancho Palos Verdes September 11, 2001 1994 Correspondence - Southern California Association of September 11, 2001 Governments 1994 Correspondence - Southern California Edison September 11, 2001 Company 1994 Correspondence - Southern California Gas Company September 11, 2001 1994 Correspondence - St. John Fisher Bell Tower September 11, 2001 ' 1994 Correspondence - West Mosquito Abatement District September 11, 2001 1994 1995 Info. & Materials Regarding Adoption of FY 94-95 September 11, 2001 Budget 1994 Los Angeles County Sheriffs Department Weekly September 11, 2001 Activity Reports 1994 1995 Striping of Various Roadways Project September 11, 2001 1995 1995 1995 1995 1995 Exhibit "A" Resolution No. 908 City Council Action Memoranda September 11,1uu1 City Manager Weekly Memoranda September 11, 2001 1996 Citywide Street Striping & Pavement Marking Project September 11, 2001 Copies of General Purpose Financial Statements September 11, 2001 6%30194 Copies of Info. Regarding Budget Amendments September 11, 2001 W L' C_' C Exhibit "A" Resolution No. 908 27 EXHIBIT "A" CITY_ OF ROLLING HILLS DESTRUCTION OF RECORDS SCHEDULE DATE FROM TO TITLE DATE OF DESTRUCTION 1995 Copies of Monthly Financial Statements September 11, 2001 1995 Copies of Palos Verdes Estates Agendas/Minutes September 11, 2001 1995 Copies of Payment of Bills September 11, 2001 1995 Copies of Rancho Palos Verdes Agendas/Minutes September 11, 2001 1995 Copies of Rolling Hills Estates Agendas/Minutes September 11, 2001 1995 Copies of Traffic Commission Agenda/Minutes September 11, 2001 1995 Correspondence - BFI September 11, 2001 1995 Correspondence - California Contract Cities September 11, 2001 Association 1995 Correspondence - California Water Service Company September 11, 2001 .1995 Correspondence - City Manager September 11, 2001 1995 Correspondence - Coachella Valley Joint Powers September 11, 2001 Insurance Authority 1995 Correspondence - League of California Cities September 11, 2001 1995 Correspondence - Los Angeles County Sheriffs September 11, 2001 Department 1995 Correspondence - Los Angeles County Sheriff's September 11, 2001 Department Burglary Apprehension Team . 1995 Correspondence - Metropolitan Transportation September 11, 2001 Authority 1995 Correspondence - Palos Verdes Peninsula Unified September 11, 2001 School District 1995 Correspondence - Regional Law Enforcement September 11, 2001 Committee 1995 Correspondence - Southern California Association of September 11, 2001 Governments Exhibit "A" Resolution No. 908 27 DATE FROM TO 1995 1995 1995 1995 1995 1996 1996 - 1996 1996 1996 1996 1996 1996 1996 1996 1996 1996 1996 Exhibit "A" Resolution No. 908 EXHIBIT "A" CITY OF ROLLING HILLS DESTRUCTION OF RECORDS SCHEDULE TITLE DATE OF DESTRUCTION Correspondence - Southern California Edison September 11, 2001 Company September 11, 2001 Correspondence - Southern California Gas Company Correspondence - West Basin Municipal Water September 11, 2001 District/Association Info. & Materials Regarding Adoption of FY 95-96 September 11, 2001 Budget Los Angeles County Sheriffs Department Weekly September 11, 2001 Activity Reports Copies of General Purpose Financial Statements September 11, 2001 6/30/95 Copies of Monthly Financial Statements September 11, 2001 Copies of Palos Verdes Estates Agendas/Minutes September 11, 2001 Copies of Palos Verdes Peninsula Regional Law September 11, 2001 Enforcement Committee Meeting Agenda/Minutes Copies of Payment of Bills September 11, 2001 Copies of Rancho Palos Verdes Agendas/Minutes September 11, 2001 Copies of Rolling Hills Estates Agendas/Minutes September 11, 2001 Copies of Traffic Commission Agenda/Minutes September 11, 2001 Correspondence - BFI September 11, 2001 Correspondence - Budget Finance Subcommittee September 11, 2001 Correspondence - California Contract Cities September 11, 2001 Association Correspondence - Coachella Valley Joint Powers September 11, 2001 Insurance Authority Correspondence - League of California Cities September 11, 2001 m EXHIBIT "A" CITY OF ROLLING HILLS DESTRUCTION OF RECORDS SCHEDULE FROM TO TITLE DATE OF DESTRUCTION 1996 Correspondence - Los Angeles County Sheriffs September 11, 2001 Department Correspondence - Palos Verdes Peninsula Unified 1996 September 11, 2001 School District 1996 Correspondence - South Bay Cities Council of September 11, 2001 Governments 1996 Correspondence - Southern California Association of September 11, 2001 Governments 1996 Info. & Materials Regarding Adoption of FY 96-97 September 11, 2001 Budget 1996 Los Angeles County Sheriffs Department Weekly September 11, 2001 Activity Reports 1996 Striping & Related Work Project September 11, 2001 Exhibit "A" Resolution No. 908 29