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6/28/1965KI NUTE S OF THE REGULAR MEETING OF THE CITY COUNCIL OF THE CITY OF ROLLING'HILLS,`CALIFORNIA� June•28, 1965 A regular meeting of the City Council of the City of Rolling .H11.1s was called to order by Mayor Tourtelot at 7:30 P.M. on Monday, -June 2.8, 1965 at the City Office. ROLL CALL Present: Absent: Others Present: AP.PROVAL.OF.MINUTES Gouncilmen Fay, Goodman, Klein, Van Note and Mayor Tourtelot None Teena Clifton William Kinley Marion Welch Ruth A. Carley Robert.McMillin Robert Wallace Chief Byron Robinson City Manager City Attorney City Treasurer Secretary General Telephone Company General Telephone Company Following discussion., Mayor Tourtelot directed that the approval off,,the minutes of the meeting of .June 12, 1965 be held over to the .next regular meeting to allow for corrections. CORRESPONDENCE 1 a) Letter dated June 2a 1965 from Merritt Morris in which he requested on behalf of Walter Storm that the request for permission to build a stable and riding ring on his property Lot 169C -MS - on Johns Canyon.Road be withdrawn. Council- man Goodman moved, seconded by Mayor Tourtelot and unanimously carried that the request be granted. b) Notice from League of California Cities re the Annual Con- ference in San Francisco ­� October 10-13 - was.:presented. It was moved by Councilman Goodman,,,' -seconded by Councilman Van. Note and unanimously carried that the Mayor, City Attorney and City Manager be authorized and instructed to attend the conference and that the preliminary registration fee be effected. - c) Letter dat:ed,June 25, 1965 from Ven.ard Kemp requesting approval of the name "Hummingbird Hill" for the private street to serve his property -and one other. Councilman Goodman moved, seconded by Councilman Van Note and unani- mously carried that this matter be sent to the Planning .Commission with the Council's recommendation that it consider other names than "Hummingbird Hill". d). Notice dated June 22, 1965 re an Order. Instituting Investiga- tion before the Public Utilities Commission into the require- ments for a General Order Providing Rules Governing Con- struction.of Underground Electric and Communication Lines in the State of California was presented. Followingdis- cussion, Councilm.an.Goodman suggested that the Manager be be directed to write to the secretary of the Public Utilities Commission and ask that all. notices -of hearings be sent to the City so that someone might speak for the City if it was the Council's desire. Mayor Tourtelot so ordered. 157 June 28, 1965 e) Proposed Tract No. 24581, located in the County area in 'the vicinity of the South Gate of the City of Rolling.Hills was presented. It was moved by Councilman Goodman, seconded by Councilman Fay and unanimously carried that the above tentative map be received and noted. REPORTS OF CITY DEPARTMENTS Fire Department Chief Robinson stated that thankfully his reports are getting to be repetitious with no reportable losses for the month of May, 1965. Chief Robinson further reported that there were fifteen parcels cleared by the Weed Abatement Department during this month. Councilman Goodman congratulated the Fire Department on the recent cleaning up of their own parcel on Crest Road. Security C Mrs. Clifton reported that starting tomorrow morning there will CC be new measures instituted under direction of the Board of Directors to X tighten security at the gates. All gardeners, pool services and dry cleaners will be stopped to check on whether they have a current road use permit. It will be done on a continuing basis with other service busi- nesses added. Councilman Fay stated that he would like to see this en- forcement as soon as possible as then there will. be uniform control. The Manager.further said that the additional security measures will extend to the residents on. August 2, 1965. The residents will be gi-ven notice of it through the Newsletter. Mayor. Tourtelot;thanked the`, Manager for the report. PAYMENT OF BILLS The City Manager presented the register of bills tp be allowed for payment. It was moved by Councilman Klein that Demands No. 1962 through 1974 be approved for payment from the General Fund to wit: DEMAND NO. NAME AMOUNT 1962 I.B.M. Corporation $16.38 1963 P.V.Water Co. 7.00 1964 Tyler Printing.Company 30.68 1965' : Zellerbach Paper Company 18.38 1966 United California Bank 77.80 1967 Alma C. Clifton 288.61 1968 Ruth A. Carley 328.10 1969 Margaret T. Shafer 20.59 1970 William Kinley 300.00 1971 United California Bank 109.60 1972 General Telephone Co. 34.15 1973 So. California' Gas Co.- 9.33 1974 Ray Etienne 8.00 $1,248.62 The motion was seconded by Councilman Fay and carried by the following roll call vote: AYES: Councilmen Fay, Goodman, Klein, Van Note and Mayor Tourtelot NOES: None ABSENT: None -2- June 28, 1.965 i UNDERGROUND UTILITIES Mayor Tourtelot introduced Mr. Robert McMillin and Mr. Robert Wallace of General Telephone Company. Mr. McMillin stated that they were here because they wished to hear the discussion on underground utilities. Mrs. Clifton asked them if any lines will come through the City of Rolling Hills for the Proposed Tract No. 24581 in the County unincorporated area. Mr. McMillin stated he was not familiar with that tract and so could no answer the question. 1, Mayor Tourtelot stated that every time he attends a meeting relating to underground utilities he gets more information.that enlarges the problem. Mayor Tourtelot asked Mr. McMillin if he was familiar with the notices 8208 and 8209 of the Public Utilities Commission which had be , en discussed by the Council earlier in the meeting. Mr. McMillin stated that he had not read them and Mayor Tourtelot said that the City of Rolling Hills was requesting all notices of hearings. Mr. McMillin ,§'tated that the prime reason for his and Mr. Wallace's attendance was to inform the Council that the telephone company is interested in work- ing with the communities in the area to facilitate the undergrounding of utilities, that they cannot foot the bill but will meet with the cities to discuss the subject. Mayor Tourtelot asked if there is any subdivision nearby where the telephone company has paid part of the cost and Mr. McMillin.said that it had in the Ray. -Watt development, that it was a joint effort with part of the cost being paid by the telephone company and part by the contractor. Councilman Goodman asked if the telephone company would be opposed if th&-YLd`gks1,Af_ure requires all a replacements to be underground. Mr. McMillifi"id "sthat he would not' want to comment on that question. Councilman Goodman asked if the telephone company had a,lobbyist in Sacramento and Mr. McMillin stated that there was a representative there but he did not know how active he was. Mr. McMillin stated that the telephone company will be happy to work with the City of Rolling Hills and Mayor Tourtelot thanked him and Mr. Wallace for attending the meeting. ADMINISTRATION BUILDING Mayor Tourtelot reported that the Administration Building Committee had held a hearing on June 23rd and it heard from heads of various civic organizations, individuals and members of the City Council and Association. Minutes of the meeting will be sent to each of the Council members. Mayor Tourtelot expressed the thought that it was a good meeting, that the majority of the peop16 want something done to improve office facilities but do not want., to .spend a .large'-�ili6iint­ of money. Mrs. Clifton stated that she had talked to some."of the people-. .--on Thursday morning after the Wednesday meeting who came to see what the building on the recently acquired property at #2 Portuguese Bend Road looked like inside and all seemed to feel that the present office was totally inadequate. Councilman.Goodman asked the City Attorneyif he had received the deedfromPalos Verdes Properties and Mr. Kinley answered that he had not but was still pursuing the matter. SCAG - SOUTHERN CALIFORNIA ASSOCIATION OF GOVERNMENTS The Manager, stated that she had obtained copies of proposed by-laws and a summary sheet setting forth points of concern and points in favor of creating the Southern California Association of Govern -s meats. Following,discussion Councilman Goodman recommended that the City -pay the $10 fee based upon 1/2,1�SW%i population to join the Association which is being backed by the League of California Cities, that it i;lift have no taxing powers aii.d',night'..well be p'a'rt answer 'to those da'liforniff—officials who suggest -one great metropolitan" govern- -ment,fot the Los Ange-IeEr basin. -3- June 28, 1965 RESOLUTION NO. 195 4 5-9. Councilman Goodman moved that reading in full 'of Resolution No. 195 being "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROLLING HILLS, CALIFORNIA, AUTHORIZING THE EXECUTION OF A SOUTHERN, CALIFORNIA ASSOCIATION OF GOVERNMENTS AGREEMENT'-' be waived and that said Resolution be adopted. Motion carried by the following roll call vote: AYES: Councilmen Fay, Goodman, Klein., Van Note and Mayor Tourtelot NOES: None ABSENT: None CIVIL DEFENSE Following discussion, it was moved by Councilman Goodman, 0 seconded by Councilman Van. Note and unanimously carried that Mrs. Teena Clifton be appointed Civil Defense Purchasing Agent and to permit her to appoint a Deputy Purchasing Agent. m HOUSE NUMBERING Mrs. Clifton reported that in the matter of house numbering the estimate received from the County Engineer by the previous Manager was not-for,a house renumbering but only for a set of maps to place our own numbers on. The Manager further said that the maps which. were br.ou§ht for her meeting with Mr. Jack Lansing of the County Engineer s Office and other representatives of the Chief Administrative Office and the House Numbering Division had been prepared with a numbering system that could have been installed if Rolling Hills had not incorporated. Paper, copies of these maps have been purchased to see if the system is applicable only in low digits to Rolling Hills. Mrs. Clifton stated that with the proposed re- numbering system, no areas would be disturbed until it was found absolutely necessary and that she would report back with recommenda- tions and costs to the Council. ADJOURNMENT There being no further business to come before the meeting - .it was moved.by Councilman Goodman, seconded by Councilman Van Note and uiiarr mously carried .that the meeting be adjourned to a personnel session at`8:40 P.M. RECONVENED The meeting was reconvened at 8:_45 P.M. The Manager presentedthe recommendations of the Board of Directors concerning salary increases for the Security Officers. After discussion, it was moved by Councilman Goodman to adopt the following salary schedule for the Security Officers to be effective July 1, 1965 to wit: All Security Officers with two or more years of service will.receive,7.5% increase. All Security Officers with less than -two years of service will receive 3.75% increase. In addition, one extra holiday (February 22n.d) will be allowedper year. The motion. was seconded by Councilman Van Note and carried by the fo1.'.ow.ing roll call vote: -4- 460 June 28, 1865 AYES: Councilmen Fay, Goodman, Klein, Van Note and Mayor Tourtelot NOES: None ABSENT: None The Manager presented a new salary schedule for the office staff. After discussion, it was moved by Councilman Goodman that the following increases be authorized: I Margaret Shafer Ruth A. Carley Betty Arrieta The motion was following roll call vote: AYES: Councilmen -Fay, NOES: None ABSENT: None $45.00 additional per month 20.00 11 11 11 45.00 11 11 if seconded by Councilman. Fay and carried by tl� t Goodman, Klein., Van.Note and Mayor Tourtelot Following a general discussion of the City Attorney's com- pensation, -,it was moved by Councilman Goodman, seconded by Councilman. Fay and unanimously carried to postpone the amount of increase but have the minutes reflect that any increase shall take effect July 1', y; 1965. (The City Manager was excused at 10:00 PaM.) Following a general discussion of the City Manager's -com- pensation, it was moved by Councilman Goodman that the following increase be authorized to be effective July 1, 1965: Monthly increase $56.25 The motion was seconded by Mayor Tourtelot and carried by the following roll call vote: AYES: Councilmen Fay, Goodman, Klein, Van Note and Mayor Tourtelot NOES: None ABSENT: None ADJOURNMENT There being no further business MP3 sem, it was moved by Councilman Klein, seconded by Councilman Van Note and unanimously carried that th.e,meeting be adjourned at 10.30 P.M. APPROVED: Mayor- `Cid= -Clerk