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RESOLUTION NO. 994
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
ROLLING HILLS AUTHORIZING THE DESTRUCTION OF
CERTAIN CITY RECORDS AS PROVIDED BY SECTION 34090 OF
THE GOVERNMENT CODE OF THE STATE OF CALIFORNIA.
WHEREAS, the keeping of numerous records after a certain length of time is not
necessary for the effective and efficient operation of the government of the City of Rolling
Hills; and
WHEREAS, Section 34090 of the
provides a procedure whereby any City record
required may be destroyed.
Government Code of the State of California
which has served its purpose and is no longer
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF ROLLING HILLS
DOES RESOLVE AS FOLLOWS:
Section 1. The records of the City of Rolling Hills as set forth in the attached
Destruction of Records Schedule attached hereto. as Exhibit "A". are hereby authorized to be
destroyed as provided by Section 34090 of the Government Code.
Section 2. The provisions of Section 1 above do not authorize the destruction
of:
a) Records affecting the title to real property or liens thereon.
b) Court records.
c) Records required to be kept by statute.
d) Records less than two years old.
e) Minutes, ordinances, or resolutions of the legislative body or a city board
or commission.
Section 3. The written consent of the City Attorney has been obtained for this
destruction.
PASSED, APPROVED AND ADOPTEI tis 12' day of Septuber, 2005.
GODGEY PERNELL
MAYOR
ATTEST:
I - k 4AJ
MARILYN'L. KERN
DEPUTY CITY CLERK
STATE OF CALIFORNIA )
COUNTY OF LOS ANGELES ) §§
CITY OF ROLLING HILLS )
I certify that the foregoing Resolution No. 994 entitled:
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
ROLLING HILLS AUTHORIZING THE DESTRUCTION OF
CERTAIN CITY RECORDS AS PROVIDED BY SECTION 34090 OF
THE GOVERNMENT CODE OF THE STATE OF CALIFORNIA.
was approved and adopted at a regular meeting of the City Council on September 12, 2005 by
the following roll call vote:
AYES: Councilmembers Black, Heinsheimer, Hill and Mayor
Pro Tem Lay.
NOES: None.
ABSENT: Mayor Pernell.
ABSTAIN: None.
Resolution No. 994
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MARILYN L. KERN
DEPUTY CITY CLERK
[are] 0WyWWw ICG3-II�91 I t*i1i0I LOW toys
The undersigned, City Attorney for the City of Rolling Hills hereby consents to
the destruction of the records of the City of Rolling Hills as set forth in the attached
Destruction of Records Schedule attached hereto as Exhibit "A" as provided by Section 34090
of the Government Code.
Dated August 31, 2005
/s/ Michael Jenkins
Michael Jenkins
City Attorney
Resolution No. 994 -2-
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EXHIBIT "A" CITY OF ROLLING HILLS
DESTRUCTION OF RECORDS SCHEDULE
DATE
FROM TO TITLE DATE OF
DESTRUCTION
1997 2000 Mayor & City Council General Correspondence September 13, 2005
1997 2000 Action Memorandum September 13, 2005
1997 2000 City Manager General Correspondence September 13, 2005
1997 2000 Regional Law Enforcement Committee Agenda September 13, 2005
1997 2000 Sheriff's Department General Correspondence September 13, 2005
1997 2000 Sheriff's Department Weekly Activity Report September 13, 2005
1997 2000 Draft Budget September 13, 2005
1997 2000 Budget Finance Subcommittee Agenda September 13, 2005
1997 2000 General Purpose Financial Statement September 13, 2005
1997 2000 Investment Account - Quarterly Report September 13, 2005
1997 2000 Monthly Financial Statement September 13, 2005
1997 2000 Payment of Bills September 13, 2005
1997 2000 Coachella Valley Joint Insurance Authority General September 13, 2005
Correspondence
1997 2000 BFI General Correspondence September 13, 2005
1999 Year 2000 Issues September 13, 2005
Exhibit "A"
Resolution No. 994 4