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12/13/1965MINUTES OF THE REGULAR MEETING.OF THE CITY COUNCIL OF THE CITY OF .ROLLING HILLS., CALIFORNIA Decem-ber 13, 1965 '-A regular. -meeting of. the City -Council of the City of Rolling Hills was called to order by'Mayor_Tourtelot at. 7:30 P.M. on.Monday, December 13, 1965 at. the City Office. ROLL CALL Present: Councilmen Fay, Van.Note and Ma.yor.Tourtelot Absent: Councilmen Goodman and Klein Others Present:-..Teena Clifton William Kinley Marion'.Welch Ruth A. Carley Harry L. Jackson Clifton A. Hix APPROVAL OF MINUTES City Manager City. Attorney .City Treasurer Secretary .Photogrammetry-County Engr. It was moved by Councilman Van Note, seconded by Councilman.. Fay and unanimously carried that the minutes of the meeting of November 22, 1965 be approved as submitted. CORRESPONDENCE a) Resolution from'the City of Baldwin Park urging.that the necessary steps be taken to effect deferment of local police officers from military.duty during periods of international policing actions involving .the use of United.States forces was presented. It was ordered received and noted. b) .Letter dated November 24, 1965 from League of California Cities re Power Blackouts with public hearing set for December 15, 1965 in Sacramento was presented. It was ordered received and.filed. C) Letter dated November 24, 1965 from the Governor's Office requesting information about emergency public facilities relating to a possible power blackout was presented. The City Manager was instructed to forward suchinformation. d) ;:kesolution.from:SCAG proclaming the intention of SCAG to act to.preserve local autonomy and conduct a regional planning effort was.presented. It was ordered received and.filed. Mrs. Clifton reported on.a letter from.the City of Long Beach and a study -made by the City Manager of Long.Beach.following.which he recommended that the City of Long Beach reaffirm its intention.to remain in the SCAG organization. Councilman-,Fay.stated that he felt the City,of Rolling Hills should be a.member of SCAG and moved that the City.pay the amount of -$100 toward advance payment of dues. Councilman Van -Note asked if his understanding was correct that the City could withdraw inany, one year and Councilman Fay answered in the affirmative. The motion was seconded.by Councilman Van Note and carried by the.following roll call vote: AYES: Councilmen Fay, Van.Note and Mayor.Tourtelot NOES: None ABSENT: Councilmen Goodman -.and Klein December 13, 1965 ELECTION SUPPLIERS The Manager pre-sented a proposal from Martin &--Chapman Co. for supplies and service -s relative to the General Election to beheld on April 12, 1966 in the amount of $227.09. Following discussion, it was. moved by Councilman Fay, seconded by Councilman Van Note to authorize the firm of Martin & Chapman Co. to act as the City's election suppliers for the General Municipal Election to be held on April 12, 1966, and to approve the proposal in the amount of $227.09. Motion was carried by the following roll call vote:. AYES: Councilmen Fay, Van.Note and Mayor Tourtelot --NOES: None ABSENT: Councilmen Goodman and Klein PROPOSED SUBDIVISION - CLIFTON A. HIX - TRACT 23768 LOT 245 & por. 176-C The -Manager read the -minutes of the Planning Commission dated November 23, 1965 recommending approval of the preliminary map for Tract 23768 - Lot 245 & portion of 176-C - Clifton.A. Hix, with the recommenda- tions of the Subdivision Committee of Los Angeles County, dated November 22, 1965, with the exception of Paragraph No. 11 regarding replacement of the fire hydrant. Mrs. Clifton stated that she had discussed the question of the replacement of the fire hydrant with the Planning and Research Division of the Fire Department and that the -Division recommends replacement of a 4 x 22" head with a 6 x 4 x 22" head. The Manager stated that she had contacted the Palos Verdes.Water Company and was told the cost for replacement of the steamer head would be between $150 and $200 and that the charge would be made at the expense of the subdivider. Following discussion, it -'was moved by Councilman Van Note and seconded by Councilman Fay to approve the -recommendations of the Planning Commission as -set forth in the minutes of November 23, 1965 with the exception that Paragraph No. 11, requiring the replacement of the fire hydrant, be retained in the list of recommendations from the Subdivision Committee. Motion was carried by the following roll call vote: AYES: Councilmen Fay, Van Note and Mayor Tourtelot NOES: None ABSENT: Councilmen Goodman and Klein PHOTOGRAMMETRIC SURVEY The Manager reported that copies of the rough draft of an agreement and Special Provisions for Photogrammetric Mapping for the City of Rolling Hills, along with General Provisions and a contractural agree- ment form, had been sent to each Councilman for review, and then introduced Mr. Harm L. Jackson from the Photogrammetric Survey Division of the'County Engineer s Department. Mr. Jackson explained that the photogrammetric survey produced by the contractor chosen to do the work for the City would consist of 22 maps on separate sheets at a scale of 1' to 100', with a lot line overlay and an overlay of contour lines shown at intervals of five feet. Mr. Jackson stated that the mapping for the City should be completed within approximately fifth days after the lejtting of the contract. The photography - itself would have to be done between the hours of 1.1 A.M. and 1 P.M., weather permitting and the photographs would be taken at an altitude of, 3D0Z`feet. He further stated there are some fine contractors for that ty of work that are licensed by the State of California and he recommended t the contractor chosen be required to show his license number on each sheet of maps prepared by him. Mr. Kinley stated that such, a requirement should be included in the contr.a.ct. Mr. Jackson advised the City Attorney that the contract and form submitted, was only a guide for Mr. Kinley's use and that Mr. George Nix in the County Counsel's office had helped him prepare it. -2- December 13, 1965 Mr. Jackson further stated that the original maps ­wo ulA':-b6-_-- he property of -the City and .-should be carefully -filed to -avoid --damage. The City would be delivered one brown line copy of each map -and one set of * bzalids (b.-Lue). As additional copie-s or corrections. were -needed the sepia prints*cou,ld--be cor-rected,-and.-sent out for reproduction.. Following further .digcussion,.Mayor Tourtelot directed Councilman Van.Note and the City Manager to work with the County and come back with recommendations to the Council. Mayor Tourtelot directed the City Attorney to look over the purchasing ordinance) draw a suitable contract and have it for the next meeting. Mayor Tourtelot thanked Mr. Jackson.for coming *and -Mr: Jackson stated that he would be happy to work with the City and participate in whatever way would be of assistance. REPORTS OF CITY DEPARTNENTS, Fire Department The Fire Department -Activity Report for the month of November) 1965 was presented. It was ordered received and filed. Sheriff Department The monthly report of the Sheriff,Department for October, 1965 was presented. it was ordered reteived and filed. COUNTY OF LOS ANGELES - AUDITOR -CONTROLLER, Letter dated September 27, 1965 from -Auditor -Controller of County of Los Angeles requesting consent for cancellation of assessment of per- sonal property for Paul and Bobbie Kouri was presented. Members concurring, the.Mayor authorized the City Attorney to sign said Authorization No. 915. ADMINISTRATION BUILDING Mayor Tourtelot referred to the plot plan for the proposed new .Administration Building, stating that the present thought is that the Women's Community Club could use part of the old building and also some of the old building could be used for maintenance, but added that it might be necessary to install a new roof. Mr. Kinley asked if the County -Building Department had been contacted to see if*the ' old building would have to be brought up to code before a new roof could be added. Councilman Van.Note stated that he felt a decision would have to be made as to whether the improvements to the old building would come later or at the same time that the new one is built.. Mr. Ki ' nley remarked that a contract with an archi- tect :.could include (1) plans and specifications, (2) plans, specific ' ations and an agreement to supervise during construction, or (3) plans, specifi- cations and a clerk of the works, who would be -on the job daily and the City would pay him accordingly. The Council.generally agreed that plan,#2 should be followed. Councilman Van.Note stated that there should be. items of expense for landscaping, sprinklers, paving of the parking area, et cetera, and felt that before an architect is considered these figures should be presented along.with the cost of furnishings for the new building. Another item Councilman,Van.Note mentioned, would be the cost for demolish- ing the old building at 2 Portuguese Bend Road. Following further dis- cussion, Mayor Tourtelot stated that he would call a meeting of the Admin- istration Buiiding,Committee and that the cost figures on the building and the other items discussed would be submitted at the next meeting of the Council on December 27, 1965., Councilmen -Van -Note stated that he felt the Council should be cautious and recognize facts - then the better off the Council will be. Mrs. Clifton presented the invoice for planning services sub- mitted by Mr. Roy C. Bayer in the amount of $475-001 stating that the -3- , ' r l .., .) tl : � 1 ` - l !' t ' f l " 1 ' -j' � ` t. _ _ . ' t - f i ' + 1 • . � % i .. i , i , -. .. , - 'December 13,- 1965 "amourit� ' a -s within the". '$ 40� N' ''�-dba �i hor zed by the" City Council : It was moved :# =y- Council- an Van -'Note and -seconded -by'-Councilman Fay to. approve the demand`in.-the amount of $475.00. Motion carried'by•the following roll :call vote. 'AYES Councilmen:Fay,'Van.Note and Mayor"Tourtelot NOES,. None ABSENT: CouncilmerfGoodman'and•Klein PAYMENT -OF BILLS "t: U r.S-i Int`%was 'moved-by*`Coundi1. man=�Fay t-hat�)DemaAds=No-'. `-'2112i,thtough- 7. 1 � 3. 'i. + +.�r .J' d-. °. I.y q� ^ F'-. -f_ r�^r: i �• � r {•i 8nibl128, �afid92130,'-)and�,2I31 Ibe fappfoved for:paymene fr'' 6m .t, e�General Fund -and rtHart==Defna_ncl<sNb. --2.129-, d Iappro�ved-€or=p�ayme}nt` f oii� 3the =Traffi'c 'Sate.ty Fixnd. G7r: i� "Ea4i .3 "'!!._.`� �.1�-i 'r•�j.i r�: v'l. 1: �:.1).1 !. .-1 i�''-s i~.l _iC L's �s1 �J L-�. � �, .J 1:: �A:... LI.� ��: ,1 '..�41J ':ii.t ..J.il.._ "'r>J. a.��iy� ;:, aN/�1, C...'.L '�1tF, ._ill .. �:'{ t;• 1��J a� 1 �i l.i - AM&TNT 1' 2112 West Publishing Co $ 2°4.'96 12113 'General Telephone Co... 131:.78' 1•21i4. Pacific Telephone 15:27 2115. P.V.Water Co. 7.00 2116 Anchor Press 3.12 Z17"' Xerox Corp., 10.40 2118.1 Harbor 'Office Supply : •4.68 2119 Bancroft Whitney Co. 5.46 2120 So. California Gas Co.' 8.76 2121 State Comp. Insurance Fund 25.00 2122 L. A. Co. Road Department 34.18 2123 Alma C. Clifton 334.12 2124 Margaret T. Shafer 57.66 2125 Ruth A. Carley 172.29 2126 Ruth.A. Carley 172.29 2127 Betty M. Arrieta 37.07 2128 William Kinley 375.00 .,2129•� L ... A Co.- Road Department 118.12 213.0::; Catlilf Din a - Assq . t G`ovts :f 2131- c, e., Roy. C., Bayer &'Assn.: ri 475.00' =gin 7.� - , .'t:,;,.. •" - 1 - _ , . . .;$2-;112.16 * :..Traffic Safety Fund The motion was .seconded.by Councilman Van.Note and carried'by the f ollowing. vote: AYES:_Councilmen Fay, Van -Note and Mayor Tourtelot NOES,: None. :.. �5.... . ABSENT: Councilmen Goodman-andlKlein jj:>. REPORT OY.TRAFFI.Cyy COMMITTEE ON:T.RAFFIC.SIGNS IN EASTFIELD AREA R ��: 'Xi t(j =)fiJ :.�i'l f�!,•) � L.ii �"•.) tii �- �'_S �.M _!. l'.� .�_�_.� .!8 - _i'. " I 1.� :. ... i_:. !:. �..... .5.. a+_l')Liud w-si pres'Ented dta;rle)tit-dir - da:t etdoD_eaeirrber.?1,3.;�eL965 �flrom : fthe Traffic Committee;-: with. rec'ditmen- da t1dns -for-.rs)1gns=.1n. <thdl E a s%tf `e ld. ,dr. e.a ,an:dl a 1 § o `atlia't they l C- ounc11' cons 46r •oriei:��rope'+rLy..• desiFgne-d sign •:ito'�be'c'.pla:ce'd:�a•t i%the Eastfi.e�ld-:Gate%four uprlia:r:d�'= . traveling -traffic. and one ':at Crest Road .for!`downward traffic, these to combine warnings and pleas for: -care on winding roads, in order to.eliminate :.several signs -now used. Anoth6-t suggestion wa's to have the Sheriff stakeou periodically in the area to catch violators, -and the residents report:li-cense numbers of violators to the Sheriff. Councilman Van.Note stated that the' Association should be contacted to find out what it needs in the way of signs and. (Ma:yori--Tourtelot stated .that! he would talk, to the Board about the matter. Follow:ingi idiscus.sion the; Manager. wasp -directed-; by the Mayor to send a copy of the Traffic Commission.letter to the people who had requested the study. -4- December 13, 1965 PLANNING COMMISSION.APPOINTMENT& Mayor Tourtelot stated that Mr. Raymond I. Mahan had resigned - as Chairman of the Planning Commission but agreed to remain as a member, and that he had talked with Mrs. Grace Hill who had indicated that she would ,be willing,to serve as Chairman;.also that at the last,meeting.t6e -Council had been informed of the resignations of Mr. -Robert M Grey and Mr. Ralph.A. Blakey and that Mr. E. L. Pearson and Mr. James Ziegler had been suggested.for their replacements; that these two men had been con- tacted and were willing to serve. Members concurring, Mayor.Tourtelot appointed Mrs. Grace Hill as Chairman of the Planning.Commission and Mr. E. L,. Pearson and Mr. James Ziegler as membersof the Planning Commission for four year terms. BANK ACCOUNT Mrs. Clifton referred to and read from the minutes of July 26, 1965 in.which authority was approved tochange the City's bank account frorh the California Bank in San Pedro to the Crocker-Cititeris Bank in Torrance; that other arrangements had been made making the change unneces- sar� and that the motion should be rescinded. It was -moved by;Councilman Van Note that the motion,to.approve the change in the City's bank account be rescinded. Motion was seconded by Councilman Fay and carried by the foliowing.vote; AYEd: Councilmen. -Fay, Van.Note and Mayor.Tourtelot NOK: None ABSENT: Councilmen Goodman and Klein CHRISTMAS EVE CLOSING OF CITY OFFICE It was moved by Mayor Tourtelot, seconded by Councilman Fay and -- unanimously carried that the City -Office close at noon on.Friday, December 24, 1965. ADJOURNMENT There being no further business to was moved by Councilman Van.Note, seconded by mously carried that the meeting be adjourned. APPROVED: Mayor come before the meeting it Councilman Fay and unani- at 10:00 P.M. Cite Zr