12/27/1965MINUTES OF THE
REGULAR'MEETING OF THE CITY. COUNCIL OF
THE CITY OF ROLLING HILLS, CALIFORNIA
December 27, 1965
A regular meeting of the City Council of the City of Rolling
H�ljs was called to order by Mayor Tourtelot at 7:30 P.M. on Monday,
DecTmber 27, 1965 at the City Office.
ROLL CALL
71-
Present: Councilmen.Fay, Van.Note and Mayor Tourtelot
Absent:
Others
Present:
AP.PVtOVAL. OF MINUTES
Councilmen Goodman and Klein
Teena Clifton
William Kipley
Marion Welch
Ruth A. Carley
City Manager
City, -Attorney
City Treasurer
Secretary
It was.moved.by Councilman Van.Note, seconded by Councilman'Fay
and unanimously carried that the minutes of December 13, 1965 be approved
as.corrected.
CORJtESPONDENCE
a) 'Letter -dated December 9, 1965 from.J. W. Whittington.re
dar.qage fr-om.water to -his property on Reata Lane, together.with a copy of
a' letter from the City,Manager to Mr.- Whittingtonwas presented. Mrs.
Clifton -stated.that one of. the four flood control lines to be constructed
.from.the 1964 Bond Issue money will solve the problem.that is causing
.daq,*sge. to,Mr. Whittington's property and she had so informed him. She
further reported that Mr. E. L. Pearson, whose firm -has been contracted
to bio the engineering.for the Rolling,Hills Flood Control Project No. 6601.,
had:; at her request, viewed the propertyand reported that though the
ditrch in ,question may become deeper by further water runoff, remedial
mecioures,before construction of the flood control project would not.be
nec'ssarily.beneficial. He further stated his only concern.was the depth
of the ditch.relating.to the safety of horsemen or foot travelers. It
was ordered received.and.filed.
b)"-. Letter dated December 23, 1965 from Gordon Nesvig enclosing
.certified copy of Resolution adopted by,Board of Supervisors declaring a
.portion of Crenshaw Boulevard in the City of Rolling,Hills to be a part
.of 'the County System of:Highways, giving.the County jurisdiction during
.the'copstruction.of Crenshaw Boulevard at the intersection of-Silvef,Spur
Roel, And requesting the City of Rolling'H lls to'send.conformed copies
of'its ordinance granting consent. Mr. Kinley stated that he had -no
objection to the request but he recommended that a time limit.be set,
explaining that.the.theory is that the City of Rolling Hills will de -annex
that portion of the road easement and the City of Rolling Hills Estates
will annex the territory so that no public streets will exist within the
boiipdaries of the City of Rolling,Hills. Following.further discussion,
thd'Mayor directed the City Attorney to prepare an'ordinance and send
copies to each Councilman.f.or study before the next regular meeting.
c) Notice of Public Hearing before -Board of Supervisors on
January 4, 1966 re County membership in SCAG was presented. Mayor Tourtelot
stated that due to the absence of Councilman.Fay at that time he would
attend.
December 27, 1965
ADMINISTRAXION, BUILDIIING .
Mayor Tourtelot stated that Councilmen Fay and Van Note had
attended the last meeting of the Administration. Building.Committee and
then.referred to the letter dated December 23, 1965 from Roy, -C. Bayer,
copies of which had been sent to.members of the Committee and the Countil,
in which estimates of approximate costs for renovating.the old building
were given, plus estimated costs for the parking lot, fence landscaping
(assuming the bulk of landscaping will be done by the Women �s Community
Club, formerly Garden Club), outside lighting, demolition and clean up...
the total comparative costs being:$47,100.00 for the existing building
and $51,500.00 for the new building. Mr. -Bayer stated that if the Council
decides to proceed, a great deal of control will have to be exerted to
hold costs down.
Councilman Van.Note referred to item #2 of Mr. Kinley's pro-
posal (plans, specifications and an agreement to supervise during con-
struction) from.the minutes ofthe meeting.of December 13th and all agreed
that would be the correct course of action for the City. Mr. Bayer stated
that it would include inspection of the job but not full time supervision,
as full time supervision on.a job of the size proposed would be wasteful
and if the City has a good contractor on.the job in whom it has confidence,
inspection.by the architect at.stated.times would be sufficient as there
would also be inspections by the County Engineer.
Mr. Kinley asked if the City proceeds tothe point of plans
and preliminary drawings and incurs expenses but then determines that it
is not -feasible to proceed - what.method does the.City apply inpayment for
Mr. Bayer's work up to that point? Mr. Bayer stated that the City has
completed the biggest part of the preliminary stage for which he has been
.paid.and any other time expended would be on a percentage of the total
contract but that part should be.spelled out in the contract. Councilman
Van Note stated that all the Council needs to add to Mr. Bayer's figures
is the cost.of furnishings. Mr. Bayer stated that he had contacted good
contractors a-nd.they„had,agreed that the cost figures are reasonable figures
for the construction of the building.
Following further discussion, Mayor Tourtelot requested that
Mr. Bayer submit an agreement form. for the .next meeting, a copies- of, which
should be sent to Mr: Kinley and to himself by:next Wednesday, if possible.
Mr. Bayer agreed to.do so and the matter was ordered held on the agenda.
REPORTS,OF CITY'DEPARTMENTS
The Manager stated that there were.no reports of City departments
to present.
FINANCIAL REPORTS =
It was moved by Councilman Van Note; seconded by Councilman�.Fay
and unanimously carried that the Financial -.Summary and Treasurer's Report-,
for the month.•of November,__1965 be accepted and approved.
PAYMENT OF -BILLS
It was moved by Councilman Fay.that-Demands No. 2132 through
2139 be approved.for.payment from.the General Fund.
DEMAND NO.
2132
2133
2134
2135
NAME...
State Employees Retirement System
Calif. Contract Cities
Charles C. Miller
Palos Verdes Water Co.
AMOUNT
• $201.66
25.00
125000
6.50
December 27, 1965
PAYMENT -OF BILLS (continued)
DEMAND NO.
NAME
2136 Anchor Press
2137' Xerox Corporation
2138 'So. California Gas Co.
2139 General Telephone Co.
AMOUNT
$ . 17.18
57.20
12.91
35.48
X480.93
-.The motion.was seconded by:Councilman Van Note and carried by
the following roll call vote:
AYES: Councilmen.Fay, Van.Note and Mayor Tourtelot
NOES: None
ABSENT: Councilmdn Goodman and Klein
PHOTOGRAMMETRIC.SURVEY
The Manager stated that the contractural agreement is not_ :_c'f r
finished, that Mr.. Jackson has promised to. -send a list of ten.firms that
in his opinion are good firms. Following.discussion, the matter was
ordered held on the agenda.
ADJOURNMENT
There being.no further business to come before the meeting it
was moved by Councilman Van Note, seconded by Councilman.Fay and.unani-
mously carried that the meeting.be adjourned'at 9:05 P.M.
City,•��rk
APPROVED:
Mayor