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11281 RESOLUTION NO. 1128 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROLLING HILLS AUTHORIZING THE DESTRUCTION OF CERTAIN CITY RECORDS AS PROVIDED BY SECTION 34090 OF THE GOVERNMENT CODE OF THE STATE OF CALIFORNIA. WHEREAS, the keeping of numerous records after a certain length of time is not necessary for the effective and efficient operation of the government of the City of Rolling Hills; and WHEREAS, Section 34090 of the Government Code of the State of California provides a procedure whereby any City record which has served its purpose and. is no longer required may be destroyed. NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF ROLLING HILLS DOES RESOLVE AS FOLLOWS: Section 1. The records of the City of Rolling Hills as set forth in the attached Destruction of Records Schedule attached hereto as Exhibit "A" are hereby authorized to be destroyed as provided by Section 34090 of the Government Code. Section 2. The provisions of Section 1 above do not authorize the destruction of: a) Records affecting the title to real property or liens thereon. b) Court records. c) Records required to be kept by statute. d) Records less than two years old. e) Minutes, ordinances, or resolutions of the legislative body or a city board or commission. Section 3. The written consent of the City Attorney has been obtained for this destruction. PASSED, APPROVED AND ADOPTED this 22nd day of October, 2012. 4YO S BLACK, M.D. R ATTEST: HEIDI LUCE DEPUTY CITY CLERK Resolution No. 1128 -1- STATE OF CALIFORNIA ) COUNTY OF LOS ANGELES ) §§ CITY OF ROLLING HILLS ) I certify that the foregoing Resolution No. 1128 entitled: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROLLING HILLS AUTHORIZING THE DESTRUCTION OF CERTAIN CITY RECORDS AS PROVIDED BY SECTION 34090 OF THE GOVERNMENT CODE OF THE STATE OF CALIFORNIA. was approved and adopted ata regular meeting of the City Council on October 22, 2012 by the following roll call vote: AYES: Councilmembers Heinsheimer, Hill, Lay, Pernell and Mayor Black. NOES: None. ABSENT: None. ABSTAIN: None. HEIDI L CE DEPUTY CITY CLERK CONSENT TO DESTRUCTION OF RECORDS The undersigned, City Attorney for the City of Rolling Hilla hereby consents to the destruction of the records of the City of Rolling Hills as set forth in the attached Destruction of Records Schedule attached hereto as Exhibit "A" as provided by Section 34090 of the Government Code: Dated: Octoberl%2, 2012 e CITY ATTORNEY Resolution No. 1128 -2- EXHIBIT "A" CITY OF ROLLING HILLS DESTRUCTION OF RECORDS SCHEDULE ................................................. ............... :pA: FROM:::: .T4 : ::t .. : A►PRRaY 2006 2007 City Council Meeting Agenda Packets October 22, 2012 2006 2007 City Council - General Correspondence October 22, 2012 2006 2007 City Manager Action Memorandums, General October 22, 2012 Correspondence/Memos, Weekly Memorandums City Clerk General Correspondence, International 2006 2007 Institute of Municipal Clerks, City Clerks Association October 22, 2012 of California. Exhibit "A" Resolution No. 1128 3 2006 2007 Planning Commission Meeting Agenda Packets October 22, 2012 2006 2007 Traffic Commission Meeting Agenda Packets October 22, 2012 2006 2007 Wildlife Preservation Committee Meeting / NESC October 22, 2012 Agenda Packets Finance Budget, General Purpose Financial 2006 2007 Statements, Finance Subcommittee, Monthly October 22, 2012 Financial Statements, Payment of Bills County of Los Angeles Sheriffs Department, Weekly 2006 2007 Activity Reports, Regional Law Committee Agenda October 22, 2012 Packets 2006 2007 Insurance - CJPIA General Correspondence October 22, 2012 2006 2007 League of California Cities - General Correspondence October 22, 2012 2006 2007 Traffic Signs Orders October 22, 2012 2006 2007 TRAFFIC - RE -STRIPING PROJECTS AND October 22, 2012 RELATED WORK 2006 2007 Newsletters October 22, 2012 1996 2003 Rolling Hills Municipal Code Supplements (old October 22, 2012 versions) 1998 2005 Tennis Courts, Landscaping Projects October 22, 2012 Computer equipment purchases for Finance 1993 2001 Department, Planning Department, office October 22, 2012 administration, warranties, computer network system 2000 2007 Countywide Disposal Tonage Tracking System October 22, 2012 (CDTTS) Reports and Correspondence 19981 2007 Allied Waste General Correspondence October 22, 2012 Exhibit "A" Resolution No. 1128 3 EXHIBIT "A" CITY OF ROLLING HILLS DESTRUCTION OF RECORDS SCHEDULE :pArt: DIE �S'�Rtl: .FR4n�: T4 : : T�T� 1997 2007 California Water Service Company Correspondence October 22, 2012 1996 2007 Southern California Edison Correspondence October 22, 2012 1998 2007 Fire / Disaster Preparedness Forum Materials, October 22, 2012 Reports and Correspondence 2005 2007 NIMS Reports and Correspondence October 22, 2012 2006 2007 So. Bay Council of Governments general October 22, 2012 correspondence Rolling Hills Municipal Election Materials, April 14, 1992 2001 1992, March 2, 1999, April 12, 1994, March 6, 2001 October 22, 2012 election forms, candidate statements 2005 2007 Solid Waste Quarterly Disposal Quantity Reports October 22, 2012 2003 2003 Clerk / Typist Receptionist Recruitment October 22, 2012 2002 2003 Proposed South Coast Country Golf Course Project in October 22, 2012 the City of Rolling Hills Estates Exhibit "A" Resolution No. 1128 4