11281
RESOLUTION NO. 1128
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
ROLLING HILLS AUTHORIZING THE DESTRUCTION OF
CERTAIN CITY RECORDS AS PROVIDED BY SECTION 34090 OF
THE GOVERNMENT CODE OF THE STATE OF CALIFORNIA.
WHEREAS, the keeping of numerous records after a certain length of time is not
necessary for the effective and efficient operation of the government of the City of Rolling Hills; and
WHEREAS, Section 34090 of the Government Code of the State of California provides a
procedure whereby any City record which has served its purpose and. is no longer required may be
destroyed.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF ROLLING HILLS
DOES RESOLVE AS FOLLOWS:
Section 1. The records of the City of Rolling Hills as set forth in the attached
Destruction of Records Schedule attached hereto as Exhibit "A" are hereby authorized to be destroyed
as provided by Section 34090 of the Government Code.
Section 2. The provisions of Section 1 above do not authorize the destruction of:
a) Records affecting the title to real property or liens thereon.
b) Court records.
c) Records required to be kept by statute.
d) Records less than two years old.
e) Minutes, ordinances, or resolutions of the legislative body or a city board or
commission.
Section 3. The written consent of the City Attorney has been obtained for this
destruction.
PASSED, APPROVED AND ADOPTED this 22nd day of October, 2012.
4YO
S BLACK, M.D.
R
ATTEST:
HEIDI LUCE
DEPUTY CITY CLERK
Resolution No. 1128 -1-
STATE OF CALIFORNIA )
COUNTY OF LOS ANGELES ) §§
CITY OF ROLLING HILLS )
I certify that the foregoing Resolution No. 1128 entitled:
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
ROLLING HILLS AUTHORIZING THE DESTRUCTION OF
CERTAIN CITY RECORDS AS PROVIDED BY SECTION 34090 OF
THE GOVERNMENT CODE OF THE STATE OF CALIFORNIA.
was approved and adopted ata regular meeting of the City Council on October 22, 2012 by the
following roll call vote:
AYES: Councilmembers Heinsheimer, Hill, Lay, Pernell and Mayor Black.
NOES: None.
ABSENT: None.
ABSTAIN: None.
HEIDI L CE
DEPUTY CITY CLERK
CONSENT TO DESTRUCTION OF RECORDS
The undersigned, City Attorney for the City of Rolling Hilla hereby consents to the
destruction of the records of the City of Rolling Hills as set forth in the attached Destruction of Records
Schedule attached hereto as Exhibit "A" as provided by Section 34090 of the Government Code:
Dated: Octoberl%2, 2012
e
CITY ATTORNEY
Resolution No. 1128 -2-
EXHIBIT "A" CITY OF ROLLING HILLS
DESTRUCTION OF RECORDS SCHEDULE
................................................. ...............
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FROM:::: .T4 : ::t .. : A►PRRaY
2006 2007 City Council Meeting Agenda Packets October 22, 2012
2006 2007 City Council - General Correspondence October 22, 2012
2006 2007 City Manager Action Memorandums, General October 22, 2012
Correspondence/Memos, Weekly Memorandums
City Clerk General Correspondence, International
2006 2007 Institute of Municipal Clerks, City Clerks Association October 22, 2012
of California.
Exhibit "A"
Resolution No. 1128 3
2006
2007
Planning Commission Meeting Agenda Packets
October 22, 2012
2006
2007
Traffic Commission Meeting Agenda Packets
October 22, 2012
2006
2007
Wildlife Preservation Committee Meeting / NESC
October 22, 2012
Agenda Packets
Finance Budget, General Purpose Financial
2006
2007
Statements, Finance Subcommittee, Monthly
October 22, 2012
Financial Statements, Payment of Bills
County of Los Angeles Sheriffs Department, Weekly
2006
2007
Activity Reports, Regional Law Committee Agenda
October 22, 2012
Packets
2006
2007
Insurance - CJPIA General Correspondence
October 22, 2012
2006
2007
League of California Cities - General Correspondence
October 22, 2012
2006
2007
Traffic Signs Orders
October 22, 2012
2006
2007
TRAFFIC - RE -STRIPING PROJECTS AND
October 22, 2012
RELATED WORK
2006
2007
Newsletters
October 22, 2012
1996
2003
Rolling Hills Municipal Code Supplements (old
October 22, 2012
versions)
1998
2005
Tennis Courts, Landscaping Projects
October 22, 2012
Computer equipment purchases for Finance
1993
2001
Department, Planning Department, office
October 22, 2012
administration, warranties, computer network system
2000
2007
Countywide Disposal Tonage Tracking System
October 22, 2012
(CDTTS) Reports and Correspondence
19981
2007
Allied Waste General Correspondence
October 22, 2012
Exhibit "A"
Resolution No. 1128 3
EXHIBIT "A" CITY OF ROLLING HILLS
DESTRUCTION OF RECORDS SCHEDULE
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�S'�Rtl:
.FR4n�: T4 : : T�T�
1997
2007
California Water Service Company Correspondence
October 22, 2012
1996
2007
Southern California Edison Correspondence
October 22, 2012
1998
2007
Fire / Disaster Preparedness Forum Materials,
October 22, 2012
Reports and Correspondence
2005
2007
NIMS Reports and Correspondence
October 22, 2012
2006
2007
So. Bay Council of Governments general
October 22, 2012
correspondence
Rolling Hills Municipal Election Materials, April 14,
1992
2001
1992, March 2, 1999, April 12, 1994, March 6, 2001
October 22, 2012
election forms, candidate statements
2005
2007
Solid Waste Quarterly Disposal Quantity Reports
October 22, 2012
2003
2003
Clerk / Typist Receptionist Recruitment
October 22, 2012
2002
2003
Proposed South Coast Country Golf Course Project in
October 22, 2012
the City of Rolling Hills Estates
Exhibit "A"
Resolution No. 1128
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