8/25/2014MINUTES OF
A REGULAR MEETING
OF THE
CITY COUNCIL OF THE
CITY OF ROLLING HILLS, CALIFORNIA
MONDAY, AUGUST 25, 2014
CALL TO ORDER
A regular meeting of the City Council of the City of Rolling Hills was called to order by Mayor Lay at
7:30 p.m. in the City Council Chamber at City Hall, 2 Portuguese Bend Road, Rolling Hills, California.
ROLL CALL
Councilmembers Present: Black, Dieringer, Hill, Pieper and Mayor Lay.
Councilmembers Absent: None.
Others Present: Raymond R. Cruz, City Manager.
Michael Jenkins, City Attorney.
Heidi Luce, City Clerk.
Jacki Bacharach, Executive Director, SBCCOG
Susan Cordone, Conservation Coordinator, California Water Service Co.
Dan Trejo, Acting District Manager, California Water Service Co.
Matt Kang, Superintendent, California Water Service Co.
Brett Ahman, Superintendent, California Water Service Co.
CONSENT CALENDAR
Matters which may be acted upon by the City Council in a single motion. Any Councilmember may
request removal of any item from the Consent Calendar causing it to be considered under Council
Actions.
A. Minutes - Regular Meeting of August 11, 2014.
RECOMMENDATION: Approve as presented.
B. Payment of Bills.
RECOMMENDATION: Approve as presented.
C. Financial Statement for the Month of July, 2014.
RECOMMENDATION: Approve as presented.
D. Allied Recycling Tonnage Report for Month of July, 2014.
RECOMMENDATION: Receive and file.
E. Consideration of an Updated Information Technology (IT) Services Agreement with
Fountainhead Consulting, hic. for Computer/Technology Maintenance and Support
Services and an appropriation therefore.
RECOMMENDATION: Approve as presented.
Councilmember Dieringer asked that item 3E be removed from the consent calendar for individual
consideration. Hearing no objection, Mayor Lay so ordered. Councilmember Hill moved that the City
Council approve the remaining items on the consent calendar as presented. Councilmember Black
seconded the motion, which carried without objection.
CONSIDERATION OF AN UPDATED INFORMATION TECHNOLOGY (IT) SERVICES
AGREEMENT WITH FOUNTAINHEAD CONSULTING, INC. FOR
COMPUTER/TECHNOLOGY MAINTENANCE AND SUPPORT SERVICES AND AN
APPROPRIATION THEREFORE.
Councilmember Dieringer expressed concern regarding the cost increase and suggested that the City
check with other IT services providers to confirm that the price is competitive. Mayor Lay explained
that the cost increase relates to the cost associated with supporting the additional server recently
installed to support the document management system. He further noted that the cost is still below what
the city was paying for IT services prior to contracting with the current supplier. City Manager Cruz
commented that given the services provided and the immediate need to service the additional server; and
having checked with other professionals and the Finance Director, staff feels the price is within the
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range of reasonable costs, but that for next year, staff will compare prices. Following brief discussion,
Councilmember Hill moved that the City Council approve the IT Services Agreement as presented.
Mayor Pro Tem Pieper seconded the motion, which carried without objection.
PRESENTATION
South Bay Cities Council of Governments Annual Work Program
Jacki Bacharach, Executive Director
South Bay Cities Council of Governments
Jackie Bacharach, Executive Director, South Bay Cities Council of Governments made a presentation to
the City Council regarding the South Bay Cities Council of Governments Annual Work Program. She
stated that the SBCCOG's three areas of success are: protecting South Bay interests, providing cost
effective programs that save cites money and leveraging dues with outside funding. She reviewed a
slide showing that only 41% of the member dues is offsetting the operating budget and all of the other
funds expended are secured from other sources. She reviewed the variety services that the SBCCOG
provides to Cites including energy cost savings programs and energy management systems. Ms.
Bacharach also explained the Climate Action Planning Assessment which the City currently does not
participate in and urged the City to pay the assessment of $1,125/year which helps Cities comply with
AB32 Global Warming Act requiring local agencies to reduce energy usage. She stated that if Cities
pay the assessment for two years, they are eligible for reimbursement for staff time, which for Rolling
Hills would equate to $2,070 in reimbursement.
COMMISSION ITEMS
None.
PUBLIC HEARINGS
None.
OLD BUSINESS
None.
NEW BUSINESS
None.
OPEN AGENDA - APPROXIMATELY 8:00 P.M. - PUBLIC COMMENT WELCOME
None.
MATTERS FROM THE CITY COUNCIL AND MEETING ATTENDANCE REPORTS
UPDATE ON THE PALOS VERDES PENINSULA REGIONAL LAW ENFORCEMENT
COMMITTEE MEETING (ORAL REPORT).
Councilmember Dieringer provided an update on the discussions from the August 10 Regional Law
Committee meeting. She stated with regard to the three recent burglaries, that the Sheriff's Dept. is
waiting on review of the scientific evidence but that the vagrant recently arrested was not tied to any of
the other burglaries. She further commented that the Cities are considering combining resources and
discussing the installation of cameras to monitor main streets as a crime prevention measure. Finance
Director Shea commented that the City has a balance of CLEEP funds that can only be used for law
enforcement equipment.
OTHER MATTERS
Councilmember Black asked if the other Councilmembers received a letter from Terry Reiter and
suggested that the letter be provided to City staff.
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MATTERS FROM STAFF
QUARTERLY SCHEDULE OF INVESTMENTS REPORT FOR THE QUARTER ENDING
JUNE 30, 2014.
Finance Director Shea presented the quarterly schedule of investments repot for the quarter ending June
30, 2014. He stated that the City keeps approximately 98% of its funds invested and the portfolio yield
is down slightly from .283 to .281. He then reviewed the City's OPEB Investment stating that the
current balance is $509,000 and the investment has earned $154,928 in the three years since it was
invested. He further reviewed the list of the City's various investment instruments. Following brief
discussion regarding the investments, it was suggested that staff consider issuing a RFP for banking
services in the future to possibly improve interest rates.
DISCUSSION AND CONSIDERATION OF WATER CONSERVATION MEASURES.
Mayor Lay introduced the item and asked for staff's comments. City Manager Cruz presented the staff
report pertaining to potential water conservation measures and reviewed the State Water Resources
Control Board emergency regulations. He stated that the City could reduce watering at the Civic Center
to two days per week rather than the current four days per week and suggested that the City Council
implement the SWRCB regulations and create a public awareness campaign. He introduced Susan
Cordone, Conservation Coordinator and Dan Trejo, Acting District Manager to provide a conservation
and drought update on behalf of California Water Service Company who supplies water to the City of
Rolling Hills.
Mr. Trejo reviewed the areas that California Water Service Company provides water to and stated that
the company has provided water to the Palos Verdes District since 1970. He stated that California Water
Service Company is currently requesting 20% voluntary conservation from its customers and has
implemented Rule 14.1 which prohibits certain water uses including washing vehicles without the use of
a shut-off nozzle, using water for washing outside areas and using water in such a way that results in
runoff to gutters or streets.
Ms. Cordone reviewed the requirements of Senate Bill 7x7, which requires urban water users to reduce
water consumption by 20% by the year 2020 based on the gallons per capita per day (GPCD) usage rate.
She provided information on the conservation programs that California Water Service Company has
implemented to help customers attain those goals. Discussion ensued concerning how those figures
equate to rates and Ms. Cordone explained that there are several factors that contribute to how the rate is
set but she is not able to put a dollar amount to the targets. Ms. Cardone reviewed the conservation
programs available to consumers including: residential rebates, commercial rebates, sprinkler nozzle
replacement and large landscape programs. She noted that information on all of the conservation
programs is available on their web site.
In response to Councilmember Hill regarding the dollar value of the water in the storage tanks, Mr.
Trejo stated that it is difficult to give a specific dollar amount because they are constantly changing.
Also in response to Councilmember Hill regarding handling an emergency situation, Mr. Trejo stated
that their first response to an emergency would be to shut off the water at the flex connector outside of
the tank or at the shutoff valve outside the tank or downstream. Councilmember Hill expressed concern
that all of the tanks aren't equipped with automatic shutoff valves.
In response to Mayor Pro Tem Pieper's inquiry as to the availability of agricultural water which is
typically available at a lower rate, Ms. Cordone stated that they are an urban water supplier but she will
research the matter.
Also in response to Mayor Pro Tem Pieper regarding the availability of well water, Matthew Kang
responded that the water available in the area is not suitable for potable or plant uses and the treatment
costs would be prohibitive.
Councilmember Black expressed concern that the City of Los Angeles and the State Assembly are
considering implementing per capita use of 65 gallons per day and asked how that number is
determined. Ms. Cordone stated that she will research the matter.
In response to City Manager Cruz regarding the process for handling reports of water being wasted, Mr.
Trejo stated that when such a report is received at their call center, a service inspector is dispatched to
the site and the speaks to the offender about the issue.
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Following staff's presentation and the presentation by California Water Service Company, the City
Council directed staff to implement a public awareness campaign regarding water conservation and to
reduce watering at the City Hall campus area to two times per week.
UPDATE ON THE INSTALLATION OF THE CITY'S LASERFICHE SYSTEM FOR
ELECTRONIC RECORDKEEPING (ORAL REPORT).
City Clerk Luce provided an update on the installation of the City's Laserfiche system. She reviewed
how the system will work and stated that the installation should be complete and the document
management system should be up and running by September 15th. No action was taken.
OTHER MATTERS
City Manager Cruz reported that the alternate coyote supplier caught two coyotes in the last week.
PUBLIC COMMENT ON CLOSED SESSION AGENDA
None.
CLOSED SESSION
None.
RETURN TO OPEN SESSION
None.
ADJOURNMENT
Hearing no further business before the City Council, Mayor Lay adjourned the meeting at 8:51 p.m. in
memory of long time resident Dr. Leonard Swanson. The next regular meeting of the City Council is
scheduled to be held on Monday, September 8, 2014 beginning at 7:30 p.m. in the City Council
Chamber at City Hall, 2 Portuguese Bend Road, Rolling Hills, California.
Approved,
B. Allen Lay
Mayor
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Respectfully submitted,
Heidi Luce
City Clerk
Ks