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5/23/1966MINUTES OF THE REGULAR.MEETING OF THE,CITY COUNCIL OF THE CITY OF' ROLLING HILLS,, CALIFORNIIA' May 23, 1966 A regular meeting of the City Council of the City.of Rolling Hills was called to order by Mayor Fay at 7:30 P.M. on Monday, May 23, 1966 at the City office. ROLL CALL Present: Councilmen Hesse, Tourtelot and Mayor Fay Absent: Others Present: APPROVAL OF :MINIJTES Councilmen Klein and Nadal Teena Clifton William Tinley Marion Welch Ruth A. Carley Mr. & Mrs. Clifton Hix Chief Walter Meagher City Manager City Attorney City Treasurer Secretary It'was moved by Councilman Tourtelot, seconded by Councilman Hesse and unashimously carried that the minutes of May 9, 1966 be approved as submitted., CORRESPONDENQP, a) Memo dated May 1.3, 1966 from Chief Administrative Officer, Lo§.Angeles County re- Assignment of full-time Deputy'District Attorney to Furnish City Prosecution Services to Cities was presented and ordered received and filed. b) Letter dated May 12, 1966 from LANCO re: Outlet for 1964 Bond Issue Storm -Drain 6601 Line A was presented, in which it was requested that the drain be extended so the outlet will be at the flow line of Bent Spring Canyon. The Manager stated that she would bring back information from the Flood Control District to the Council with a recommendation. c) Letter dated May 19, 1966 from Jesse J. Swaney, C�airmAn, Citizens Committee for Pools at Rolling Hills High School, was presented thanking residents of Rolling Hills for their help in raising money for the pools at Rolling.Hillls High School. The Mayor directed thli�lt the information be included in the Newsletter. It was ordered received, and filed. REPORTS OF CJ7_DEPARTMENTS Sheriff's DeoArtmdnt The.MaftAger presented reports from the Sheriff's Department relating to*an accident on Crest Road East and damage to the Gate arm at South Gate. Both were ordered received and filed. May 23, 1966 Fire Department The -Manager presented the Fire Department Activity Report for the month of April, 1966. It was ordered received and filed. Mayor Pay welcomed Chief Walter.Meagher who stated that he was available twenty-four hours per day and if he could be of service at any time, just let him know. Questions were asked about the weed abatement program and fire retardant plants and Chief Meagher stated that the head forester has talked with Mrs. Clifton about those matters and that Capt. Trefethen and Mrs. Clifton consult on the City's weed abatement program. Mayor Fay stated that he had talked with Mr. Don Woolley of the South Coast Botanic Garden who had shown him the results of a weed solution retardant. Chief Meagher stated that he was familiar with the product but its use over a large area of canyon could cause soil erosion and that the department recommends proper weed clearance. Mayor Fay thanked -Chief Meagher for coming to the meeting. FINANCE OFFICER Mayor Fay appointed Councilman Tourtelot as Finance Officer. PAYMENT OF BILLS It was moved by Councilman Tourtelot that Demands No. 2255 through 2266 be approved for payment from the General Fund. DEMAND NO. NAME AMOUNT 2255 P. V. Water Co. $ 7.00 2256 General Telephone Co. 91.81 2257 John A. Lambie, Co. Engr. 701.67 2258 Xerox Corporation 2.07 2259 Rolling Hills Comm. Assn. 4,954.08 2260 William Finley 375.00 2261 Alma C. Clifton 330.19 2262 Ruth-=A.—Carley 161.28 2263-- Margaret -IT. Shafer 59.56 2264 Betty Mo Arrieta 39.01 2265 L.A..-County - Reg. Plan. 300.09 _.2266_ Jahn.A. Lambie, Co. Engr. „. 106,00 $7,127.76 Motion was seconded by Councilman Hesse and carried by the following vote: AYES: NOES: ABSENT., Councilmen Hesse, Tourtelot and Mayor Fay None Councilmen Klein and Nadal 2 1 May 23, 1966 A discussion was had concerning the City's fees for building permits and the Manager was directed to report and make recommendations to the Council on increasing said fees. FINANCIAL REPORTS It was moved by Councilman Tourtelot, seconded by Councilman Hesse and unanimously carried that the Financial Summary and Treasurer's Report for�the month of April, 1966 be approved and filed. Councilman Hesse asked if the City Council had discussed with the Rolling Hills Community Association the possibility of using the same auditors for the next fiscal year. Following discussion the Mayor directed the City Manager to discuss the matter with the finance offi- cers of the City and the Association and report to the City Council. RE INTRODUCTION AND FIRST READING OF A PROPOSED ORDINANCE AMENDING ORDINANCE NO. 32 - SUBDIVISION Mr. Kinley stated that Proposed Ordinance Amending Ordinance No. 32 - Subdivision had been introduced at the meeting of April 25, 1966 as follows: pg. 1 - Section 1.04: Modifications - line 6 Delete "such regulations" and instead insert "provisions of this ordinance". pg. 5 - Section 4.04: Matters Required. 1) Delete last two words "if any". pg. 7 - Section 4.08: Distribution of Copies. b) Delete "Six (6)" and instead insert "Twelve (12)". pg. 11- Section 6.08: Street Grades Delete entire paragraph and instead insert "No street shall have a grade of more than six per cent (6%) except for short distances where the topography makes it impracticable to' keep within such grades and in no event shall the grade exceed ten per cent (10%) except where evidence, which is satisfactory to the Advisory Agency, is given that a lower grade is not possible." Thereafter Councilman Tourtelot introduced a Proposed Ordinance Amending Ordinance No. 32 - Subdivision entitled "AN ORDINANCE OF THE CITY OF ROLLING HILLS REGULATING AND CONTROLLING THE DESIGN AND IMPROVEMENT OF SUBDIVISIONS AND OTHER DIVISIONS OF PROPERTY" and moved that the reading in full of the proposed Ordinance, as amended, be - 3 - May 23, 1966 waived. The motion was seconded by Councilman Hesse and carried by the following vote: AYES: Councilmen Hesse, Tourtelot and Mayor Fay. NOES: None. ABSENT: Councilman Klein and Nadal. SUBDIVISION NO. 21 - CLIFTON A. HIX - LOT 245 & por. 176C -MS ------ FINAL MAP - TRACT NO. 23768 The Manager presented the final map of Tract No. 23768, together with a letter dated May 23, 1966 from the County Engineer recommending 1) approval of the map, 2) rejection of private street, which is offered for dedication on said map, and 3) findings as follows: "The'City Council, pursuant to Section 11587 of the Subdivision Map Act, hereby finds that Clifton a Hix, subdivider of the subject tract, has in good faith attempted to'secure the signatures of Palos Verdes Water Company, Palos Verdes Corporation, and Rolling Hills Community Association of Rancho Palos Verdes, easement holders, has been unable to do so, and a refusal to accept the map for recording would work an undue hardship on the subdivider." Following discussion, it was moved by Councilman Tourtelot, seconded by Councilman Hesse and unanimously carried to approve said map, reject the offer of dedication of private street, and that item #3 of said recommendations be deleted. The City Manager was directed to sign the linen original and deliver it to Mr. and Mrs. Hix for re- cordation. LAND USE STUDY COMMITTEE Mayor Fay announced that he had deemed it advisable to enlarge the.number of members of the Land Use Study `Committee,'orig°inally appointed by Councilman Tourtelot when he was Mayor, by the addition of three members from representative areas in the City. He had, therefore, appointed Mr. Vigo Nielson, Mr.Robert Volk, and Mr. Warren McDermid and requested. the Council's affirmation. Councilmen Hesse and Tourtelot c oncurre'd . _...AMENDMENT OF' MINUTES i a Councilman Tourtelot moved that the Council reconsider its motion made April 25, 1966 which approved the minutes of the Council meeting of April 11, 1966 relating to the approval of SUBDIVISION NO. 23 - MAP TRACT 22042, T B. Roach, Jr., owner, the remaining items of which had been tabled on May 9, 1966. - 4 - May 23, 1966 It was moved by Councilman Tourtelot, seconded by Mayor Fay and unanimously carried that the minutes of April 11, 1966 relating to SUBDIVISION NO. 23 - TENTATIVE MAP TRACT 22042 under DESIGN 6, of the Planning Advisor's recommendations be amended to include the following: Delete item #6 under DESIGN. ADVERTISING It was moved by Councilman Tourtelot, seconded by Mayor Fay to increase the budget item for advertising authorized at the meeting of May 9, 1966 an -additional $50.00 for the Anniversary Edition of the Rolling Hills Herald. Motion was carried by the following vote: AYES: Councilmen Hesse, Tourtelot and Mayor Fay. NOES: None. ABSENT: Councilman Klein and Nadal. ` ADMINISTRATION BUILDING Councilman Tourtelot, Chairman of the Administration Building Committee, referred to the rendering of the proposed Administration Building which was displayed and stated that the next step would be to authorize the preparation of working drawings and specifications. Mrs. Clifton presented the architect's fee for work to date based upon the cost of $70,000 for the construction of said building. Following dis- cussion, it was moved by Councilman 'Tourtelot, seconded by Councilman Hesse and unanimously carried to authorize the architect to prepare specifications.and working drawing for the construction of the new City Hall based upon a figure not to exceed $60,000 and that the Manager write a letter requesting him to resubmit his fee based upon $60,000 rather than $70,000 before the next council meeting so that payment may be made. PROPOSED ORDINANCE AMENDING ORDINANCE NO. 47 - CLAIMS Mr•..,Kinley requested that the Proposed Ordinance Amending Ordinance No. 47 - Claims be held on the agenda. The Mayor so ordered. EASTFIELD GATE CONDEMNATION Mr. Kinley reported that he had received a title report on the ownership of the property considered for condemnation at the East- field Gate but had not received the appraisal on the,, property, _as,.yet. He further asked the Council whether it would authorize -him to negotiate or proceed with condemnation. Councilman Tourtelot stated he felt the price should be negotiated but that he would like to defer the entire matter till next year as the City is now working ori financing the con- struction of the proposed Administration Building. Councilman Hesse - 5 - May 23, 1966 asked the City Manager to put the item of Eastfield Gate on the agenda for the next -meeting of the Board of Directors for discussion. The Mayor directed that the matter be held on the agenda until the appraisal is received and discussed. PARCEL MAP Mr. Kinley stated that the Council might like to consider an ordinance that would be less cumbersome than the subdivision ordinance concerning subdivision of 4 or less parcels. Mr. Kinley further stated that such a new procedure might cut out a lot of paper work and he could bring the matter to.the•Council.again after the County Counsel has reviewed the matter of a new county ordinance. The Mayor so directed. INSURANCE POLICY Mr. Kinley asked the Council if it was interested in drawing new specifications for bids on the insurance policy for the City that was up for renewal on July 1, 1966. He stated that a binder was put on the truck at the 1963 rate but that the policy renewal would be at a new 1966 rate. Councilman Tourtelot stated that he felt it was not necessary to make any changes and the Mayor directed the council and the Manager to discuss new insurance rates with the present carrier and bring back a recommendation to the Council. ADJOURNMENT There being no further business to come before the meeting it was moved.by Councilman Tourtelot, seconded by Councilman Hesse and unanimously carried that the meeting be adjourned at 9:15 P.M. W; City kelko