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10/13/2014 MINUTES OF A REGULAR MEETING OF THE CITY COUNCIL OF THE CITY OF ROLLING HILLS,CALIFORNIA MONDAY, OCTOBER 13,2014 CALL TO ORDER A regular meeting of the City Council of the City of Rolling Hills was called to order by Mayor Lay at 7:30 p.m. in the City Council Chamber at City Hal�, 2 Portuguese Bend Road,Rolling Hills, California. RULL CALL Councilmembers Present: Black, Dieringer, Hill,Pieper and Mayor Lay. Cauncilrr;embers Absent: None. Others Present: Raymond R. Cruz, City Manager. Michael7enkins, Czty Attarney. Yolan.ta Schwarfz,Planning Director. Heidi Luce, City Clerk. Captain Phil Schneider, Los Angeles County Fire Department. Ed Smith, 85 Eastfield Drive. CONSENT CALENDAR Matters which may be acted upon by the City Council in a single motion. Any CounciZmember may request rerrioval of any item from the Consent Calendar causing it to be considered under Council Actions. A. Minutes -Regular Meeting of September 8, 2014. RECOMMENDATION: Approve as presented. B. Payment of Biils. RECOIVIlIZENDATION: Approve as presented. C. Consideration of Resolut�ons pertairaing ta the City of Rolling Hil1s General Municipal Election: (1) RESOLUTION NO. 1163: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROLLING HILLS, CALIFORNIA, CALLING FOR THE HOLDING OF A GENERAL MUNICIPAL E�.ECTION TO BE HELD ON TUESDAY, MARCH 3, 2015, FOR THE ELECTION OF CERTAIN OFFICERS AS REQUIRED BY THE PROVISIQNS OF THE LAWS OF THE STATE OF CALIFORNIA RELATING TO GENERAL LAW. (2) RESOLUTION NO. 1164: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF R�LLING HILLS, CALIFORNIA, REQUESTING THE BOARD OF SUPERVISORS OF THE C�UNTY OF LOS ANGELES TO RENDER SPECIFIED SERVICES TO THE CITY RELATING TQ THE CONDUCT OF A GENERAL MUNICIFAL ELECTION TO BE HELD ON TUESDAY, MARCH 3,2015. {3} RE�OLUTION NO. �165: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROLLING HILLS, CALIFORNIA, ADOPTING REGULATIONS FOR CANDIDATES FOR ELECTNE OFFICE PERTAINING TO CANDIDATES STATEMENTS SUBMITTED TO THE VOTERS AT AN ELECTION TO BE HELD ON TUESDAY, MARCH 3, 20�5. (4) RESOLUTION NO. 116b: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROLLING HILLS, CALIFORNIA, CONSENTING TO AN ELECTION CONSOLIDATION WITH THE CITY OF LOS ANGELES, INCLUDING THE LOS ANGELES COMMUNITY COLLEGE DISTRICT AND ORDERING THA.T THE FOUR SEATS ON THE BOARD OF TRUSTEES QF THE LOS ANGELES COMMUNITY COLLEGE DISTRICT APPEAR ON THE BALLOT OF THE GENERAL MUNICIPAL ELECTION TO BE HELD ON TUESDAY,MARCH 3,2015. RECOMMENDATION: Adopt as presentec�. Councilmember Dieringer moved that the City Council approve the items on the cansent calendar as presented. Councilrnember Hill seconded the motion, which cazried without objection. Mayor Lay stated that with the City Council's concurrence Item 10A pe�rtaining ta the Public Safety Awareness Event will be taken out of order. Hearing no objection, he so ordered. Minutes City Council Meeting ]0/13/14 -1- MATTERS FROM STAFF RECAP OF PUBLIC SAFETY AWARENESS EVENT ON SEPTEMBER 21, 2014. City Manager Cruz provided a reca.p of the Public Safety Awareness Event that was held an September 21, 2014 at Fire Sta.tion 56 and attended by approxima�ley 150 residents. The recap included a PowerPoint presentation containing photographs and an overview of the event participants wY�ich included the Los Angeles County Fire Departrnent, Los Angeles County Sherif�s Department, Palos Verdes Peninsual CERT, Rolling Hills Block Captain Leaders, Cali£orxxia Water Service Company, Southem California Gas and exhibits including the LA Caunty Sheriff s Dept. Mabile Command Unit and Equestrian Unit; and LA County Fire Dept. "Yogi Bear Shakey Quakey" earthquake simulatar, as well as a taco cart. He alsa noted that Republic Services provided 90 emergency preparedness containers with labe�s listing the necessary supplies which were given to the event participants and nine new block captains were signed up at the event. City Manager Cnzz reivwed the event expenses noting that$4,5004 was budgeted for emergency preparedness and the total cost for the event was $4,092. City Manager Cruz thanked Captain Schneider with the LA Caunty Fire Dept. and his staff for their assistance hosting the event and alsa thanked the lead block captains, Nancy Hoffinan, Helen Frykman, Marica Go1d and 3anet Wolfenden. Brief discussion ensued concerning the event and in response to Mayor Lay, City Manager Cn» clarified that seven new biock captains were signed up and nine additional residents expressed interest in being a block captain. COMMISSION ITEMS None. OPEN AGENDA-APPROXIMATELY 8:00 P,M. -PUBLIC COIVIIVIENT WELCOME Ed Smith, 85 Eastfield Drive addressed the City Cotxncil to inquire as to the status of undergrounding the utility lines in the City of Rolling Hills. City Manager Cru� provided a brief update an the two neighborhoods in the City that are currently working on under�ounding the utility lines in their areas of the City. In response to Mr. Smith regarding the possibility of undergrounding the entire City through a bond, it was noted that previausly there was not community interest in such an effort. It was suggested that Mr. Smith follow up with the City Man�ger if he has further questions or would like to pursue an undergrounding effort in his neighborhood. PUBLIC HEARINGS Nane. OLD BUSINESS None. NEW BUSINESS None. MATTERS FROM THE CITY COUNCIL AND MEETING ATTENDANCE REPORTS DISCUSS�ON CONCERNING THE PLANNED 20�5 ADNSTMENT TO THE EMPLOYEE HEALTH INSURANCE PREMIUM CAP. Councilmember Black expressed concern that when the cap on amount the City pays toward the employee health insurance premiums was set it was dane in such a way that allowed for an adjusted annually and when the mai#er was before the City Council previously, his expectation was that it would be set at a fixed dollar without an annual adjustment. Mayar Pro Tem Pieper commented that h� too felt the cap should have been set to be a fixed dolIar and explained the Personnel Committee's reasoning behind appro�ing this year's adjustment. He stated that next year, the matter will be revisited in the Personnel Committee. Following discussion, �he City Cauncil asked the Personnel Committee to address this matter when setting the cap for the 2016 Employee Health Insurance Premiums. Minutes City Council Meeting 14/13/14 -2- CORRESPQNDENCE FROM JIM G��DHART, CHAIR, SOUTH BAY CITIES COUNCIL OF GOVERNMENTS REGARDING SBCCOG CLIMATE ACTI4N PLANNING ASSESSMENT. Mayor Lay reviewed the correspondence from Jim Goodhart requesting �he City's participation in the South Bay Cities Cauncil of Governments Energy Efficiency Climate Action Planning Project. He stated that per tl�e letter, over the next two years the assessment would cost the City a total of$2,250 and the City would be eligible for reimbursement in the amount of$2,070 during that time period through grants __._ that were obtained by the SBCCOG. Discussion ensued concerning what tasks would need to be completed ta qualify for the reimhursement. Following brief discussion, Councitmember Dieringer moved that the City Counczl pay the South Bay Cities Council of Governments Climate Action Planning Assessment in the amount of $2,250 over twa qears with the understanding that the City will be reimbursed in the amount of $2,Q70 upon application for reimbursement. Councilmember Black seconded ttae motian, which carried without objection. UPDATE/RECAP OF LEAGUE OF CALIFORNIA CITES ANNUAL CONFERENCE AND EXP�—SEPTEMBER 3-5, 2014. (OR.AL REPORT—DIERINGER) Councilmember Dieringer provided a recap frorri her attendance at the League of CaliFornia Cities Annual Conference and Expa and a brief o�erview o� each of the sessions she attended including increasing revenue; budgeting and funding for stormwater management; sales/use taxes; documentng the silent majority thraugh social�nedia; and nuisance abatement. OTHER MATTERS FROM THE CITY COUNC�I.. In response to Councilmember Pieper regarding the status of the garage under construction an Saddleback Road, City Manager Cruz stated that the matter is being pursued as a code enforcement action. Following brief discussion regarding providing narne badges for Counci�nembers, stafF was directed to � design a standard City issued name badge including the name of the City ta he pro�ided to CounciImembers upon request. MATTERS FROM STAFF CONTINUED RECAP OF PUBLIC SAFETY AWARENESS EVENT ON SEPTEMBER 21,2014. Taken out of order. See abave after consent calendar. CONSIDERATION OF AN APPROPRIATTON FOR THE CITY MANAGER TO ATTEND THE 2014 CALIFORIVIA CITY MANAGEMENT FOUNDATION (CCMF) NEW AND FUTURE CITY MANAGERS SEMIlVAR. City Manager Ctuz stated that he was se�ected to attend fhe California City Management Foundation New and Future City Manager Seminar and requested an appropriation in the amount of$375, which includes the conference and lodging. Following br�ef discussion, the City Council approved an apprapriation in the amount of$375 for the City Manager to atterid the CCMF New and Future City Managers Seminar from November 14-17, 2014 in Newport Beach, CA. PUBLIC COMMENT ON CLOSED SESSION AGENDA � None. CLQSED SESSION None. RETURN TO OPEN SESSI�N None. Minutes City Council Meeting 10/I3/14 _3_ ADJOURNMENT Hearing no fiufiher business before the City Council, Mayor Lay adjourned the meeting at 8:40 p.m. in memary of long time resident Phil Belleville. The next regular meeting of the City Coux�cil is scheduled to be held on Monday, October 27, 2014 beginning at 7:30 p.rn. in the City Council Chamber at City Ha11,2 Portuguese Bend Road, Rolling Hills, Califorrkia. Respectfully submitted, � �. � �"'�'r� Heidi Luce City Clerk Approv�d, B. A11en Lay Mayor Minutes City Council Meeting 10/13/14 -4-