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8/22/1966MIhZUTES OF THE REGULAR MEETING OF THE CITY COUNCIL OF THE CITY OF ROLLING HILLS, CALIFORNIA August 22, 1966 A regular meeting of the City Council of the City of Rolling Hills was called to order by Mayor Fay at 7:30 P.M. on Monday, August 22, 1966 at the City Office. ROLL CALL Present: Councilmen Hesse, Tourtelot and.Mayor Fay Absent: Councilmen.Klein and Nadal Others Present: Teena Clifton City Manager William Kinley City Attorney Marion Welch City Treasurer Ruth Thernton Secretary .Tames G. Barnard Resident Betty Arrieta Bookkeeper COUNCILMAN J.Oo LEE SOLOMON-REDONDO BEACH Mayor Fay introduced Councilman Solomon, City of. Recondo Beach, who gave a brief description of the South Bay City Council Asso- ciation which was in the process of formation. Each member city appoints two delegates to attend a luncheon meeting once a month for the purpose of reviewing mutual interests and sharing problems common to the entire south bay area. No formal dues. The first meeting is set for September 27th. Six cities have approved the organization to date and accepted membership: Torrance, Rolling Hills Estates, Man- hattan.Beach, Hermosa, Lawndale and Redondo Beach. Mr. Tourtelot made the motion that the City of Rolling Hills become a member of the South Bay City Council Association, seconded by Mr. Hesse and unanimously carried. Mayor Fay appointed Councilmen Nadal and Tourtelot as delegates to attend the initial meeting. APPROVAL, OF MINUTES It was moved by Councilman Hesse and seconded by Councilman Tourtelot and unanimously carried that minutes -of August 8, 1966 be approved as corrected. CORRESPONDENCE a7 Letter dated August 10, 1966 from C. Magness, Division Engineer, Los Angeles County Flood Control.District, Re: Contract No. 9259, Storm Drain Bond Issue, Project No. 6601, Rolling Hills Partial ,Payment of Engineering Fees, was presented. The City is now eligible ;to receive payment for actual cost incurred in preparation of plans­'� "',and supporting data in the amount of 65% of the total. The Manager stated that she had been in contact with E.. L. Pearson & Associates and they will forward their statement for payment. b) Letter dated August 16, 1966 from Lathon B. Brewer, Divi- sion.Fire Chief, Research and Planning, County of Los Angeles Fire De- partment, Re: Fire Hydrant Spacing and Location, was presented. The i CORRESPONDENCE (Caxntinued) August 22, 1966 Manager referred tip a letter from L. K. Spara, E,.L. Pearson &.Assoc ciates,.p`k�ented at the City Council meeting, August 8th, requesting that Condition No. 10 for Proposed Tract No. 23643, Helen Westerlund, be waived, to allm7 the installation of a 6" water line in Johns Canyon Road. As a result of the'. letter and the discussion at the Council meeting; the Manager had been in contact withothe County Fire Depart- ment resulting- in the aforen:erntioned letter reco:rmaending that the City set 500'' no more than 660' as the distance between fire hydrants. The spacing is now set at 800'. Follovring a brief discussion Mr. Hesse moved that the request for relief from the condition imposed by the Fire Warden be denied, seconded by Mr. Tourtelot and unanimously carried. Mr. Hesse further moved that the Manager contact the Fire Chief, review the problem further and make a written'report to the City Council. Mayor Fay suggested that it might be helpful to have Chief Brewer at the meeting when the Council reviews the Manager's report. c) better dated August 9, 1966 from Fames S. Mize, Chief Deputy, Board of Supervisors, County of Los Angeles, Enclosing a copy -of Board Order No. 175, concerning disbursement of penalty pay- �{ ments on delinquent property taxes, was presented. After a brief dis- cussion during which tine the Manager mentioned that the percentage of delinquency in . Rolling Hills was e-xtremely small the letter was ordered- received rdered received and filed. RESOLUTION NO. 207 Councilman Tourtelot suggested that Robert R. Nadal, Finance Officer, be complimented for his efforts and thoroughness in preparing the Recommended Budget for 1966-67. Thereafter on motion by Councilman .Hesse seconded by Councilman Tourtelot, Resolution . No. 207 entitled, "A RESOLUTIbN ADOPTING A BUDGET FOR TI"E CITY OF ROLLING HILLS FOR THE FISCAL YEAR COM�,1ENCING JULY 13, 1966; AND ENDING JUNE 30, 1967, AND FIX- ING THE AMOUNT OF RE'a,NUE FROM PROPERTY TAXES NECESSARY TO SUPPORT THE DEPARTMENTS OF THE CITY OF ROLLING HILLS DURING THE FISCAL YEAR", be adopted, and further moved that the reading in full be waived. Motion was adopted by the following vote: AYES: Councilmen Hesse, Tourtelot and Mayor Fay NOES: Nome ABSENT: Councilmen Klein and Nadal Resolution No. 207 is set forth in full in the Book.of Resolutions. RESOLUTION NO. 208 Councilman Tourtelot moved that Resolution No. 208, entitled "A RESOLUTION OF THE CITY COUNCIL OF' THE CITY OF ROLLING HILLS, CALI-- FORNIA,.FIXING THE RATE OF TAXES FOR THE FISCAL YEAR BEGINNING JULY 13, 1966 AND ENDING JUNLE 30, 1967", be adopted, and further moved that the reading in full be waived. Motion was seconded by Councilman Fay and adopted by the following vote: AYES: Councilmen. Hesse, Tourtelot and Mayor Fay NOES: None ABSENT: Councilmen Klein and Nadal Resolutibn No. 208 is set forth in full in the Book of Resolutions. -2- August 22, 1966 REPORTS OF CITY DEPARTMENTS Pound Department The report of the Pound Department for the Fiscal Year July 1, 1965 to June 30, 1966 was presented. The Manager mentioned the success of the 1966 annual "Rabies Clinic" in which the cities of Rolling Hills and Rolling Hills Estates work cooperatively to hold each year. The report was ordered received and filed. County Regional Planning Commission The Quarterly Bulletin No, 93, dated July 1, 1966, covering Population and Dwelling Units was presented. It was ordered received and filed. County Engineer, Building & Safety Division, Los Angeles County Report of County Engineer following investigation of house fire at #26 Chuckwagon Road and the resultant state of the structure, concern about 4° overhanging eaves with no support now that roof rafters are burned out. The Manager stated that she had been attempt- ing to establish ownership and hence responsibility but only fouxkd a multiple ownership situation and information from the Savings and Loan that the matter will probably have to be resolved in the courts. Mayor Fay suggested that the Manager take whatever steps are appro- priate and summed up the discussion by stating that the Council was in agreement that the report should be followed up and corrective action taken. PAYMENT OF BILLS In the absence of Councilman Nadal, Finance Officer, Mayor Fay appointed Councilman Hesse as Temporary Finance Officer. Mr, Hesse moved that Demands No, 111 through No. 122 be approved for pay- ment from the General Fund, and No. 12.3 be approved for payment from the Traffic Safety Fund. DEMAND NO. NAME DESCRIPTION AMOUNT 17.1 Authorized Employment Agency Placement Fee-Mrs.'Ruth $106.25 Thornton -Secretary 112 So. California Edison.Co. Service City Hall 45.97 113 Ditto Division Ditto Machine; 272.48 Serial #22827 114 Los'Angeles Co. Road Dept. Job #27874 & 27880 593.89 Permit Inspection & Engineering, Street Division Report 115 Co. of Los Angeles -Regional Invoice #3249 -Planning 15,.95 Planning Commission Servide -Tract #23768* 116 William Kinley Legal Retainer:- Ci'ty ' ' 450..00 Attorney; for August..66 117 William Kinley Balance; July 66 Rec 75,.00 tainer not previously pd 118 Alma C. Clifton City Manager�Clerk.Sal- 320.51. ary for August 66 119 Betty M. Arrieta Bookkeeper Services 59.56 for August 66 120 Betty.M. Arrieta Balance July Salary 22.65 not previously paid 121 Ruth Thornton Secretarial Services 190°87 16 -31st August 66 -3- 1 1 ;1 PAYMENT OF BILLS (Continued) August 22, 1966 ':t ,, _!>�,.:.r .y,l:�,,.,_:r.: �.�c�_s,_t t-a;br�-xt:; �,�x•s ,5 FJ .1, ,Y �d�'J .�ti^l �.�� ����� � iT�l.k ."T �?'";J ? �4! ;:; r � a,Yi":t � �>;� �, '_3�Trh�l 3'` `t.f r� -r t ��ES.� T., ; t DEINcd.l.�??� ��.. =Lra ►_ i;C7t } ..1,k ,^ a i ..! ,� ;{, :�I i� i.�'�q r i�,.�; , ':s �ri-� � �, , • t F � r.. �a .s. " ' '- � � : � •'_ ti' 41 .i �y. 12�' lY 41'a'Pjla iVF�= 9 1W�"te s'to,:.,,`! s-tiSe�v ae_%) ����2W 4c 9 t 43,, t �5� � 0�_rff ,,:.. cn �f':. to August 15, 66 "123 Blinker Light Supply Co. 24-30 T Batteries for 17.47 Gates & Traffic Safety $2,179.60 Motion was seconded by Councilman Tourtelot and carried by the following vote: AYES: Councilmen Hesse, Tourtelot and Mayor Fay NOES: None ABSENT: Councilmen Klein and Nadal ADMINISTRATION BUILDING The Manager reported to the Council that the revised draw- ings showing the corrections previously made by the Councilman and Administration Building Committee had been submitted to the Architect- ural Committee and had received approval. Mr. Kinley stated he had just received the revised specifications, would review them and return them to the Manager. He further stated he had reviewed and corrected the contractual agreement and had given it to the Manager. After a brief discussion Councilman Hesse moved, seconded by Councilman Tour- telot., that when the City Manager,and City Attorney are satisfied with the specifications that they call for bids on the A dministration Building and the time allowed for bidding be no more than three weeks from the date of the bid notification. Motion was carried by the following vote: AYES: Councilmen Hesse, Tourtelot and Mayor Fay NOES: None .,w ti. .•w ger i.aw ;.a, f¢"d `9",4+° ::a o A -:t4 3— ♦i;7..!L., 1.?. ¢.d V; AB3'LTTa I, Cdunhlme K�l�#r�°anl adAla ,�, r_+ r�.z'7., ��.l��3�'� .{�i,�i efli3�-���':��:��i�E ',� r'l�;>1f1.:{t73'::rj •�,.J`,:1. "�,�� � _'.; 'i " -. ,. y P,ASbN -t TAPPEA1 ANtES4 53u'�sc� e) 3 .r [_,, • .� �,. f',(. , qr;� .�, ��,�4: ; � �a,�.� iv f$ t 41 FJ .!, J�'tr3 i:.�° :l a�-,'!'.*° ki.�.ti.{- .�1 A:�"r. ;• �f1i =1 ��? Mr. James G. Barnard., residing at #13�; CrestTRoad7,"'`re'queste permission of the Council to relate an incident which recently occurred .in his neighborhood. During tbb�absence of one of his neighbors several youths utilized the premises for a gathering which was objection- able in many respects --loud music, noise, motorcycles, etc. After an unsuccessful attempt to obtain satisfaction from the guard at the Main Gate as to how the 17 cars involved gained entrance, Mr. Barnard phoned the Sheriff. The Sheriff came out, but inasmuch'as it was established that.one of the members of the party had proper identification and had .the permission of the property owners to utilize the premises, nothing could be done. Mr. Barnard's prime concern was the speed -of the ve- hicles,',and thd­fact that this was not restricted to the one might, but was repeated the next day. Discussion followed during which time Coun- cilman Hesse suggested that the incident should be discussed with the property owner. Mr. Hesse also noted that the operation of the Gates by the Security personnel was not a City function,.but was within the province of the Rolling Hills Community Association, and should be brought to the attention of the .Board of Directors.. As a result of the various suggestions of the Councilmen Mr. Barnard stated he would take -4- PAYMENT OF,BILLS (Continued) August 22, 1966 DEMAND NO. 122 Palos Verdes Water Co. Service: 43-1200 & 43-2.105 9.00 to August 15, 66 l23 Blinker Light Supply Co. 24-30 T Batteries for 17.47 Oates & Traffic Safety $2.,.179_.60 Motion was seconded by Councilman Tourtelot and carried by the following vote: AYES: Councilmen Heose, Tourtelot and Mayor Fay NOES: None ABSENT: Councilmen. Klein and Nadal ADMINI,ST*TION BUILDING The Manager repported to the Council that the revised draw- ings showin thecorrections previously made by the Councilman and Administration Building Committee had been submitted to the Architect- ural Committee and had received approval. Mr. Kinley stated he had just received the revised specifications, would review them and return them to the Manager, He further stated he had reviewed and corrected the contractual agreement and had given it to the Manager, After a brief discussion Councilman Hesse moved, seconded by Councilman Tour- telot, that when the City Manager and City Attorney are satisfied with the specifications that they call for bids on the A dministration Building and the --time allowed for bidding be no more than three weeks from the date of the bid notification. Motion was carri*d by 'the following vote: s AYES: Councilmen Hesse, Tourtelot and Mayor Fay NOES: None ABSENT: Councilmen Klein and Nadal - PERSONAL APPEARANCES -- Mx James G, Barnard, residing at #13 Crest Road, requested. permission of,the Council to relate an incident which recohtly occurred in his neighborhood. During the absence of one of his neighbors several youths utilised the premises for a gathering which was objection- able in man respects -*.loud music, noise, motorcycles, stat After an unsuccessful attempt to obtain satisfaction from the guard at the Main Got* as to how the 17 care involved Sained entrance, Mr. Barnardhoned the Sheriff. The Sheriff came out, but inssmudh as it was established that one of the members of the party had propper,. identifio�ation and had the permission of the property owners to utilize the'prdmises, nothing could be donet Mr. Bernard's prime concern was the speed of the ve- hicles,•and thc..-fact that this was not restricted to the one night but was repeated the next.d8 . Discussion followed durih$.which time 6oun-. cilmon Hesse suggested that -the incident should be discussed with the pr-operty owner, Mr. Hesse also noted that the operation of the.Gates Y the Security ppersonnel was not a City function, but was within the province of the Rollin$ Ril.1s Community Association, and should be brought to the attentign`af the Board of Directors. As a result,of the various suggestions of the Councilmen Mr, Barnard stated he would take. -4- -1 Ir �J 1 PERSONAL APPEARANCES t(Continued) August 22, 1966 the matter.of.-the Gates before the next Board of Directors meeting September. 1, 1966. Mayyor F,ay thanked Mr. Barnard on behalf of the Council for bringing the.matter to the attention of the Council. MATTERS FROM MEMBERS OF THE COUNCIL Burglaries Mayor -Fay asked the Manager for a report on the burglaries -of recent record from the Sheriff's Department. .It was.also stated by Councilmen that. instructions issued previously to the guards should be reinforced and that every car'.not bearing a city sticker should have the license number noted; In the past this practice has assisted the Sheriff in tracing robberies in the Rolling Hills area through the Motor V ehicle Department in Sacramento.,; Rubbish Disposal Contract Mayor Fay.appointed Councilman Nadal, to be�assisted by Councilman Tourtelot, to negotiate a new contract with the Hillside Rubbish Company, to advise the Council of any change in the previous contract or changes in the existing conditions. A l,'o. Property. Mayor Fay asked the Manager to confer with the property owner and establish the current status of the Delia-vacant.*.property on Appaloosa Lane: Mr. Tourtelot moved seconded by Councilman Hesse and unanimously carried that the Manager write a letter to the.owner ask- ing him for a timetable on action to repair or demolish the buildings. OATH OF OFFICE ADMINISTERED'- DEPUTY CITY CLERK .It was moved by Councilman Tourtelot and seconded by Council- man Hesse that.Mrs. tetty.Arrieta be appointed Deputy City Clerk. Mayor Fay administered the.0ath.of Affirmation.of Allegiance for.Public Officers and Employees as required by Article XX Section 3,of the Constitution of the State of California, to Mrs. Arrieta. The motion was carried by the following vote:.,. AYES: Councilmen Hesse, Tourtelot and -Mayor Fay NOES: None ABSENT:: Councilmen Klein.and Nadal RESOLUTION OF APPRECIATION A .','RESOLUTION OF_ APPRECIATION TO CHARLES 0. VAN_ NOTE,..JR,." was introduced by.Councilmdn�Hesse and read in full._ Mr:-Hesse,mede the motion seconddd by 'Coil Gilman Tourtelot that the Resolution --be properly prepared and delivered to Mr. Van Note, Jr. and further that it be spread on the minutes. Motion was carried by the following vote: AYES: Councilmen Hesse, Tourtelot and Mayor Fay--- NOES: eNOES: None ABSENT: Councilmen Klein and,Nadal -5- RESOLUTION OF APPRECIATION TO CHARLES O..VAN NOTE, JR. WHEREAS,.Charles 0. Van. Note, Jr., was elected to the City Council of the City -of Rolling Hills on.April 17, 1962, and served as a member thereof until April 19, 1966, during which time he was the presiding officer of said Council as Mayor of Rolling Hills for a period.of:one year; and WHEREAS, the said Charles 0. Van.Note, Jr. was firmly of the opi-nionthat the affairs of the City of Rolling Hills should be conducted in such a way as to minimize infringement upon the rights and privileges of its residents; and WHEREAS, during the term of office he gave of his profes- sional knowledge and personal efforts to further and improve the pleasant and secluded atmosphere which exists in the City of Rolling Hills; NOW,. THEREFORE, -BE IT RESOLVED that the City Council of the City of Rolling Hills for and on behalf of the residents.of said City does express to Charles O. Van Note, Jr., its sincere thanks and grateful appreciation for his outstanding contributions to the de- velopment of the City of Rolling Hills and his untiring efforts to maintain the beauty and spaciousness which exist in said City, and which is so highly valued by the residents thereof. BE .IT.FURTHER RESOLVED that this Resolution .be spread upon the minutes of this meeting of the City Council of the City.of Rolling Hills and that the Mayor shall signthe same and that a suitable=copy thereof shall be delivered forthwith to the said Charles 0. Varr Note, Jr. IN WITNESS WHEREOF, executed this Resolution and Hills to be.attached thereto. ADJOURNMENT I.have on this 22nd day of August, 1966, caused the seal of the City of Rolling �i Mayor of ttie City of Rol ng Hills There being no further business to come before the meeting it was moved by Mayor Fay seconded by Councilman Tourtelot and un- animously carried that the be adjourned at 8:45 P.M. APP 0 G� I Mayor ' 1