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10/10/1966 MINLITES OF �'II�E REGiFL�AR MEET�NG OF THE CI,�Y COLINCI� OF THE CITY OF ROLI��NG H�Lfi�S, CAL�FORDT�A O�tobez 10, �1966 � , � A regular meet�.ng of �he Ci�y Council of �he C�.ty of Rolling H�.�1� was ca�led to ord�r� by Mayor Fa� at 7: 30 P.M, on� Mo�aBy, Oc�ober �0, 1966 at the Cit� Of��.�e , ROLfi� CAT��, Pxesent; Counqi�.man Hess�, Nada� end �iayoz Fay Absent: �ounc�.lma� �1ein, TourtelQt Others William Kinley City Counsel � Present: A. J. Fiex� George Doexfle� Teena C��fton City Mar�ager Mar�,on_ Welch City �xe,asurer Ru�� -Thoxn�on � 3ecretaxy APPROVAL. OF� MINUTE$ It w$s moved by Coun�ilmat� �1ads1 e�d se�onded by Cout�cil- man Hease an�d unanimously cazried the� m��utes' of Septembe� 26, 1966 be approved as subm��ted. BID OPENTNG - Construction Administration Buildin� I 1 ���I��I�I�I I���������� Mayor.. Fay annou�ced �hs� it was the ��me end place �o� opening of sealed bids submitted in answer to Ghe �nyita�ion to B�d fox� Construction of Ro��ing Hil�a Admin�.st�a�ior� 8uil�it�g , Tl�e City Manager opened �he bids a$ fol].ows: � �rusco �onstruc�ion Company P.O. Box 2069 . ., .,. . � . ; :.., Palos Verdes :,Peninsula:� �� : .; ���" . _. . _ .... . _ . , . . . . :" �. , . Amount: �' $71;484.00' (check''ecicloaed ea guarantee 10� _. � of bid) A. :J..: Fieri � 9 Dob�in' �ane . • , • , . ... , , . �Ro2l-ing`,;Hil�:s .. , _;. . . r " � � � ' �Amount: �$81;-245:00 �(�ure�y bo��� �n�losed f ax 10'/e of bid) .1. . Lorent z .H. , V.oien-� t �. 172�4.�Hickory "Avenue . . . .`" . . . . . _ .. . �. ., �`��: Torr�nee •.� . � . :.. ...,.. ... ,� .. ..�� . . Amou�t: $74,9�2 .00 (suxe�y bo�d er�Glos�d. fo� �0% of. bid� , . . ..�.�: �� . : . . �_._ :- � ,.a:. . . . , H. �.. .Tohnsori Constrv,�r��o�. Co�npa�,y � 598 Meyez T�ane �.. . .� � - Re..clondo �each � � ' � "�" �. . .. . ... .. . . . . . .. .. �.�. .,� . . ;._� } __ ; . ;Amo;unt ..,$73,300.00 (sure�y fiond enc:losed fox �.0'/', Qf bid) � � v. ,. ..:; _.. .. . .:z,.. i: ., . ,.,:�t;..,. .!,.....r.. ..i;".e. a. :?:a�a.'�.. :ti...:`l,i''t".a�li:,�.� ,, j Ls��iS.`'•T,�.=.'�.�.^...... .r .. . y k ��. �.... {.. '` !�: ;;y .,_ . _,.e.it ..... . ._�f. .,_, . y. . .,.. . .. , .. .... _ .- .. ;.,- :i.3..C.'. ,. . . .�.5, ..fkt�. ,.. ,`a S ,.s. „ . . �_v, .... ,�. .. .,.. .,. .. ,:.? . _:-i. ,i'�...r. n. �'.. . . --.. : _i. .,i� ..... � �' :�.J._ _... . _� . . . --^ - -- -�- .. � George Lo Doerfler ' 26974 Eas�vale. Roaa Rollirag Hibls�=: Amount: $68,367 .00 (surety bond enclosed for 10'/0 of bid) Councilm�n Hesse moved seconded by Councilman Nad�1 that the bids be referred to the Office of the City Engineer and to the A.dminis- tration Building �ammigtee fo �deteimine compliance with plans and speci- ficationso The Nlayor �o orderede `The matter was ordered held on the agende. CORRESPOIVDEI�CE a) The City Man�ger introduced a letter from Burton Wo Chace, Chairman, Board of Supervisors , County� of Los Angeles , dated September 30, 1966, expressing his thanks for the complimentary resolu- tion from May�r Fay on behalf of the City Councile b) �etter from Chamber of Cammerce, Palos Verc�s Peninsula, signed by Ha1 Requa, Executive Manager, dated September �;2 ,. 1966, concerning the public�tion. of a Perninsula pamphlet �o be .used as a mass-m�ilero It requested that the City of Rolling Hills consider an allocation of funds to help defray the cost of such a pa�phlete Mayor Fay requestecl the City Manager to write a letter expressi;ng the Council's regr�t at not being able to participate in the. financing ;af such a pub- lication �t the present time . c) Letter from County of Los Angeles Fire Dep�rtment, signed by Lathon Bo �rewer, Division. Fire Chief, Research and Planning, dated September 23, 1966, in response to the City's inquiry re�arding defi- ciency points assessed to the Rolling Hills area relative- to fire hydrant distributiono - A brief discussion followed concerning f ire danger in Rolling Hills and the manner in which Ordinance Noo 67, governing subdivisions , might be amended to comply with hydrant requirements recommen�ded by the Fire Dep�rtment. Councilmen agreed th�t the problem was of much larger scope thala just amending the Subdivision. Ordinance- an� warranted a thorough study of Water Dep�rtment . standards in an attempt to resolve � the problem on � citymwide basis, and_ to project into the future. Mayor Fay �requested the City Man�ger to draft a letter td Ghie�f Brewer advising: him that the Council was giving serious- consideration to his recommend�tions, �nd inquiring as to his schedule in order to arrange for an appearance before the Councilo - d) "�Letter from Chamber of Commerce, Palos Verdes Peninsula, directed to the City Manager, dated September 28, 1966, re a Peninsula . Coordinating-�Comrinittee representing all ma�j or elements of the Palos � Verdes Peninsula for the purpose of est�blishing the Peninsula as a census tract for tlie 1970 ]3icentennisl Census . Work must be eompleted by November 15, 1966e Representatives of each Planning Cammission, .a Los Angel.es County official, the Peninsula Unified_ School District and th� Chamber of Commerce are included on the Cammitteea Mayor Fay � appointed Mrso �race Hi11 �s the represgntative of the City of Rolling Hills to serve on the Coordinating. Committeeo IZEPORT'S OF CI°T5� DEPAR`TMEN`I'S Fire Department T'h� Manager presented the Fire Department Activity Report for the Nfonth of A�gust, 1966o It was orclered received and filed. mZ_ . � OCTOBER 10, 1966 � REPOR'TS OF CITY DEPARTMENTS (Continued) The City Manager reported tha� the Fire Department re- qu�sted that the Council approve the instal.lation of a drying rack fbr fire hosese At the present time hoses :are dried on the ground. As a result of a field trip with Fire Chief�.Graynor Mrs . Cliftom- recommended that the Department be allowed to install the drying facility since it is campletely obscure�l by very large trees . Council- man Hesse endorsed the recommendation . o� Mrs . Clifton and suggested that .the matter be referred to the Boar�l of Directors of the Rolling Hills Coimnunity Association. PAYMENT OF BILLS . � :� � C.ouncilman Nadal moved that Demands No. 157 through No. 169 be approved for payment from the G eneral Fund, and that Demand No. . 170 be approved for ,payment from the Traffic Safety Fund, and that Demand No. 171� .be approved for payment #rom the Motor Vehicle in Lieu Fund. � DEMAND N0. NAME DESCRIPTI ON AMOUNT 157 Oren E. Wilson Refund on Plan Deposit $ 50.00 - � for Admin.Bldg .Plans - & Specs . 158 George F . Cake Co. ,�'i-B736� Badges for 43 .67 � � . � S/Of f icers Caps 159 So. Calif. Gas Co. Service:��l Port.Bend Rd. 4.77 228-851-0202 160 Pacific Te�.ephone Service: Eastfield Gate 16.69 , to Sept. 20, 66 161 Xerox Corporation Supplies & Advance Month- 47 .65 ly Rental for 813 Copier 162 Corwin H. Eberting , Reimbursement for Repro- 275.10 ductions Cityr Admin. B1dg.. Aug .6 -Sept.26, 66 163 L.A. County Road Dep�. Inv. #1048�25-Permi.t �. 1.;394.44 . . - Insp. & �xcavations, Rcc�ad � - Stri ing &-Street_ Markings 164� , L.A. � County Assessor Inv.�104-Assessment Roll 25.05 . . 1966 165 Ruth Thornton Secretarial Services- 190.87 � 1 thru 15 October 66 166 - � U.S . Treasury De�t. Dist. Quarterly Fed.Tax Re�.turn LO1.50 Dir.. •of Internal Rev.. . 1. July 66. thru 30 Sept.66 167 State Emp. Ret. System � - , Quarterly Report-Labor � 218.22 Taxes ,l July 6,�6 thru � , 30 Sept. 66 � �. ' 168 P.V. Water._ Co. Ser�ice:#�I Part,Bend Rd. 22 .3.9 to SenC. ".�Q, fs6` 169 - Gen. Telephone Co. �e�vice: C�ty;.:Ha1.1. ta ; �-13.8.69 Oet:. 4., :19Gb� �. . : *170 Blinker Lite Supply Co. (12) 30-T Batteries & 14.06 . : . � � � • 2-502 Red Head�°Assemblies � � Inv. �SA-447'1 � : . � . **171 _ L.A. Count� Sheriff's �en. Y,aw� & Traffic Law �3,354.00 Dept. Enforcement-July thru .�ept. 1966 � $5,897 .10 Motion was seconded by Councilman Hesse and carried by the �" following vote: � _ � . AYES: Councilmen Hesse; Nadal an�i Mayor F ay NOES: None ABSENT: � Councilmen Klein and Tourtelot � -3- . �'��,�i 1� . ��, OCTOBER 10, 1966 ' . ._. ����� � � SIIBDIVISION 1VOo 24 � HELEN WESTERL� _ �QT 17�mN(S ' ' TENTATI� MAP �'RA��' 2 501� , � The City Council reviewed �h� Planning Advisor's Report and the Minutes of the Rolling Hills P1an�ni� -�Commis�sion ���garding the Subdivision_ ��24 He1�en. Westerlund, °Trac�t �25017, Tentative Mape After lengthy discussion concerning Parag_raph 5 under "Design" of the Pl�nning Advisor's Report, Mre Kinley advised that it would. be proper for the� CounciY to conditionally �pprove the map, which approval is subjeet to � satisf�ctory explanation, �i�� . - �k�c��xa���x���,.�.rom the Planning Cammission. of their inte�pre- tation and action on Paragraph 5, under "Design" e Following Mro Kinley's suggestion Ni�yor Fay asked for--� moti�n to that effect, Councilman Hesse moved tha.t the Council (�) receive clar�i- fication with which they: ��e gatisfie� from the Planning Commission of their conditions reg�rd��:n�:.Paragraph 5 of the Planning Advisor's Report dated August 23, 19`66; (b) in l�.ght of such clarificationthe Council will then determine whether or not it is satisfied with the Planning � � � Cammission recommendations on th�t _ item; (c) with regard to the apparent inconsistency to Note 4 on the map and Paragraph 8 under "Design" that P�ragraph 8 under "Design" shall prevail. . � � Councilman N�d�1 seconded th� motion and it was unanimously caxriede Mayor F ay inquired whether �ny of the Councilmen h�cl comments regarding any other Sections of the Planning Advisor's Report as rela�ed to Subdivision. 24 unc�er discussion and receiv,ed a negative responsee The Mayor orderec} the matter held on the :�.gendae ADJOi1RNMENT There being no further business to come before the meeting it was moved by Councilman Nada1 seconc�ed by Mayor Fay and unanimously carried th�t the ,meeting be adjourned at 9: 30 PeM, �K/ A • Clty' � APP � . rtay _ , . . . .- -.---�_ J-- - ---� .__ - _ —.�._- - . � -. _ CITY OF ROLLING HILLS, CALIFORNIA � , � ANNUAL CITY CLERK'S REPORT � FOR THE FISCAL_ YEAR ENDING JUNE 30, 1966 -�ASH ON HAND J�TL,�' 1, 1965 � � Gener�l Fund $47 ,749.14 -. _. Motor Vehicle in Lieu Fund 13,380.22 , , Traffic Safety Fund 646,07 � � . . Special Deposits Fund 288.41 �:- _ ' . TOTAL CASH ON HAND � . - _. $ 29,063 .84 CASH RECEyVED DURING FISCAL YEAR - Real Property Taxes $87 ,629.16 Building Permit Fees 807 .37 Fines and Forfeitures 723 . 82 Intere�t Income 154.64 SaZes ar�d Use Tax 496.09 � Subdivision Fi�.ing Fees 1,804.00 � . �ariance �pplication Fees 250.00 "� : �tate of California: Motcrr Vehicl� License Fees $11,767 .82 House: Trailer Fees 103.46 11,871.28 � -S�le of vsed Equipment - (�erifax �Machine) 35.00 Sale of Ordinances �- _ 12.00 ielepho�e Collection .. � 23.21 Sale of;�erox. Gapies - T6:00. � ' Fili�ng Fee��ity Councilman-Nadal � 35.00 Refunds.- _ � Daznage� C1aim-Map Case 361.73: . ' Damage..elaim-City HalI .Bldg. 338.99 �." Rolling Hi11s Community Asso- 2 ,104.46 2 ,805.18 'ciafiion-Cost of Chev. Truck GRAND �TOTAL �2ECEIPTS $T06,b62 .75 Labor Tax Adjustment-Credit 258,61 GR.AND TOTAL RECEIPTS AND BEGINNING BALANCE $�?f �$�� EXPEN'DITL�RES MADE DURING FISCAL YEAR � City Manager and City Clerk 4,875.00 � Deputy City Clerk 770.00 City Attorney 4, 500.00 „ Legal Expense . . 190.72 , �lar�ning Commissio� 630 .89 _ Gate Operation 57 ,342 .91 Supplies and Expense 1,569 .16 Telephone and Telegraph 1,769 .44 Utilities 711.41 ^. Y .' 'l „ / � .. ._ ; EXPENDIT'�S - Continued Coun�y Contracts: Sheriff $12,966.00 Roads 1;1$4.79 - Prosecution 23 .30 Engineering 782 .74 Ambulance 12 .50 Subdiv�sion Plan Checking 31$.00 $ 15,287 .33 Insuranee 554.11 Bonds 190.00 Association Dues 497 .00 City Council Expense 124.19 Secretarial Services 5,614.60 Audit 300.00 Park Maintenance 1,000.00 League of California Cities 281.01 Bookkeeping Services 540.00 Labor Taxes 411.12 Tax Roll 1965-66 103 . 52 Civil Defense 100.99 Traffic Signs and Faint 777 ,21 Election Expense 383 .38 Flags 91.17 Maps and Blue Printing 155.7Q Advertising 1.00.90 Miscellaneous 308.5$ 11, 534.38 Capital Expenditures : Air Conditioners 437 .79 Electrical Re-wiring-Ai� Conditioners 253 .60 Building Study � 475.00 Legal File Cabinets 74.47 Fire Extinguishers 69 .7$ Architects Fees-New Building 2,690.56 Title Report-Eastfield.Gate � 76.00 4,077 .20 Reimbursable Expenditu_res ; -- - � - - - Repair Administration Building 338.99 Chevrolet Truck �" 2,10_4.46 2,_443 ._45 GRAND TOTAL EXPENDITURES $1Q5,700.09 CASH ON HAND JUNE 30, 1966 General Fund 17,067 .34 Motor Vehicle in Lieu Fund 12;336.6$ Traffic Safety Fund 592 .6$ Special Deposits Fund 288._41 3Q,285.11 GRAND TOTAL EXPENDITiJRES AND - CASH ON HAND JUNE 30, 1966 $135,9$�a20 � . 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