04-13-15 MINUTES OF
A REGULAR MEETING
OF THE
CITY COUNCIL OF THE
CITY OF ROLLING HILLS,CALIFORIVIA
MONDAY,APRIL 13,2015
CALL TO ORDER
A regular rneeting of the City CounciI of the City of Rolling Hills was called to arder by Mayor Pieper
at 7:32 p.m. in the City Council Chamber at City Hall, 2 Poriuguese Bend Road, Rolling Hills,
California.
ROLL CALL
Councilmembers Present: Black, Mirsch, Wilson, Mayor Pro Tern Dieringer and Mayor Pieper.
Councilmembers Absent: None.
Others Present: Raymond R. Cruz, City Manager.
Michael Jenkins, City Attorney.
Yalanta Schwartz, Planning Director.
Heidi Luce, City Clerk.
Joanne Itagaki, Deputy Traffic Engineer,Rolling Hills Estates.
Greg Grammer, Assistant City Manager,Rolling Hills Estates.
Kurt Robinson, 1 Georgeff Road.
Clint Patterson, 22 Georgeff Road.
Carol Witte, 5 Quail Ridge Road South.
Jim Aichele, 14 Crest Road West.
Marcia Schoettle, 24 Eastfield Drive.
Cathy Nichols, 14 Crest Road West.
Beate Kirmse, 2 Chuckwagon Road.
John Nunn, 1 C;rest Road West.
Tina Greenberg, 32 Porluguese Bend Road.
Spencer Karpf, S Maverick Lan�.
Richard CoIyear, 35 Crest Road West.
Luke Ciaus,Assistant Chief,LA County Fire Department.
Kevin Johnson,Acdng Chief, Fo�restry Division, LA County Fire Dept.
CONSENT CALENDAR
Matters whach may be acted upon by the City Councii in a single motion. Any Co�cilmember may
rec�uest remaval of any item from the Consent Calendar causing it #o be considered under Council
Actions.
A. Minutes (1) Regular Meeting o£March 9, 2015 and (2) Regular Meeting of March 23,
2015.
RECOMNIENDATION: Approve as presen�ed.
B. Payment of Bills.
RECOMMENDATIUN: Approve as presented.
CON5ENT CALENDAR ITEMS FROM THE TRAFFIC COMMISSION:
C. Consideration of a recommendation from the Traffic Commi�sian to apprave a request
for a new driveway approach at 20 Portuguese Bend Road(Dyer).
RECOMMENDATION: Receive and file.
D. Considera�ion of a recommendation frorri the Traff c Cammission to approve a request
frorn the Paios Verdes Woman's Club for a Garden Tour at 4 Appaloosa Lane, Rolling
Hills, CA on Saturday,May 16, 2015 between the hours of 10:00 a.m. and 4:00 p.m.
REC�MMENDATIDN: Receive and file.
Counciimember Black moved that the City Council approve �he items on the consent calendar as
presented. Mayor Pro Tern Dieringer seconded the motion, which carried without objection.
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Mayor Pieper stated that if is no objec�ion, Itetn 7A under New Business pertaining to transportation
funds wil]be taken out of order. Hearing none,he so ordered.
NEW BUSINESS
CONSIDERATTON OF RESOLUTI�N NO. 1174 AND PROPOSITION A ASSIGNMENT
AGREEMENT FOR AN EXCHANGE OF PROPOSITION A FUNDS WITH THE PALOS
VERDES PENINSULA TRANSIT AUT'HORITY; AND RESOLUTIQN NO. 1175 AND
PROPOSITION C / MEASURE R ASSIGNMENT AGREEMENT FOR GIFTING OF
PRQPOSITION C AND MEASURE R FUNDS TO THE CITY OF ROLLING HILLS
ESTATES.
Mayar Pieper introduced t11e item and asked for staff s comments. City Manager Cruz presented the
staff report stating that annually, the City receives an allotment of Proposition A, Proposition C and
Measure R funds for transportation and transit related purpose; but those funds are not eligible for use in
the City because the roads are privately owned and maintained. As such, the City accumulates its fund
until such a time that there is a substantial balance that can be exchanged with or gifted to another public
agency. He stated that a letter was send to the neighboring agencies to assess tl�eir interest and
requesting a proposal for �xse in an exchange of the City's Proposition A funds or a gift of the
Proposition C and Measure R funds, as those funds are not eligible to be exchanged.
He stated that the Palos Verdes Peninsula Transit Authority proposed to exchange #11e Proposition A
funds for General funds at a rate of.75 in General Funds for $1.00 in Propasitian A funds res;xlting in
$56,250 for the City's allocation of$75,000 in Propositian A funds. With regard to the Proposition C
and Measure R funds he stated that the Cites of Rancho Palos Verdes and Rolling Hills Estates have
expressed interest in recei�ing those funds. He stated that in 2012, the City gifted $70,000 to Rolling
Hills Estates far traffic signal improvements at the Palos Verdes Drive North and Rolling Hills
RoadlPortuguese Bend Road intersection which included relocating the existing controller cabinet and
installadon of a protected/permissive arrow for the East and Westbound left turn movements. The cost
for this fust stage of the project is $1Q0,000. Other cornponents of the project include replacing the
wood coverings, replacing the existing metal signal poles and adding an emergency vehicle controller
preemption which equates to a cost of$240,000 for the total praject. As such, sta.ff is recommending the
City gi$ its accumulation of$120,000 in Proposition C and Measure R fund toward this praject. This
would leave the project approximately $50,000 short of the total cost but Ralling Hills Estates has
committed ta front the shortfalt of$54,770 in order to complete the pmject iri its entirety if the City of
Rolling Hills will cornmit the same amount of future Proposition C or Measure R funds. He stated that
to expedite completion of the praject, staff is recommending the City accept the Rolling Hills Estates
proposal.
In response to Councilmember Black's inquiry if there are any other projects that anay be a better use of
the funds, Greg Cxramrner, Assistant City Manager from Rolling Hills Estates stated that he is not aware
of any other projects in their City. Councilmember Black suggested that discussion of this items be
separated as he would be in favor of voting to approve the exchange of Propasition A funds with the
Palos Verdes Transit Authority but he would like to continue the discussion regarding the Propasition C
and Meas�re R funds to see if there is a better praject that would benefit the whole community. He
sta.ted that he feels the left tum signal and the ernergency vehicle preemptian controller make sense, but
he does not feel the other expenses are necessary if they are simply for casmetic purposes.
Joanne Itagaki, Deputy Traffic Engineer, Ralling Hills Estates a�dressed the �ity Council to further
explain the project which includes replacing the poles inside the fa�ade with a newer standard pole to
handle the mast arm required for the Ieft turn signals. Discussion ensued concerning how many poles
actualiy need to be replaced in order to install the left turn signals. Councilmember Black suggested
replacing only the poles that need to be replaced and replace just �he fa�ade on �e rest. He further
suggested that the cost to do such a revised project be investigated.
Following discussion, Councilmember Black rnoved that the City Council adopt Resolution Na. ll74
and approve Assignrnent Agreement for an exchange of Proposition A Funds with the Palos Verdes
Transit Authority. Councilrnember Mirsch secanded the motion, which carried without objection.
Consideration of Resolution No. 1175 for the gifting of Proposition C and Measure R funds was
continued to Apri127, 2015 and staff was direcfed to work with RHE ta modify the proposal for the use
of the Proposirion C and Measure R funds. In response to Counciln�ember Mirsch regarding the material
the fa�ade will be consttucted of, Ms. Itagaki stated that it will be vinyl, In response to Councilmember
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Dieringer regarding timing for completion of the project if it is approved, Mr. Grammer stated that
public works projects are usually planned for the summer or during winter break when traffic is the
lightest so t.�iis project would be likely be done late summer or over winter break.
CONIlVIISSION ITEMS
RESOLUT�ON N0. 2015-03. A RESOLUTION OF THE PLANNING CQNIlVIISSION OF
THE CITY OF ROLLING HILLS GRANTING A CONDITIONAL USE PERMIT AND A
VARIANCE TO CONVERT AN EXISTING CABANA TO A GUEST HOUSE THAT
ENCROACHES INTO THE NORTH SIDE YARD SETBACK AT 5 LOWER
BLACKWATER CANYON ROAD IN ZONING CASE NO. 875 (LOT 82-RH) IN ROLLING
HILLS, CA, (RUZIC}. THE PROJECT HAS BEEN DETERMINED TO BE EXEMPT FROM
THE CALIFORNIA ENVIRONMENTAL QUALITY ACT, (CEQA).
Mayor Pieper introduced the item and asked for staff's comm�nts. Planning Director Schwartz
reviewed the applicant's request to convert an existing cabana to a guesthouse and to enclase a covered
porch. She stated that the Planning Commission approved the project fmding that the use is not
extremely different than what exists currently and does not cause any intrusion or overbuilding af the
lot.
Mayor Pieper called for public comments. Hearing none,he asked for a motion.
Councilmember Black moved that the City Council receive and f le Planning Cammission Resolutian
No. 2015-03 granting approval of the applicant's request in Zoning Case No. 875 at 5 Lower Blackwater
Canyan Road. Mayor Pro Tem Dieringer seconded the rriotian, which carried without objecdon.
RESOLUTION NO. 2015-04. ZONING CASE NO. $70. A RESQLUTION OF THE
PLANNING COMM�SSION OF THE CITY OF ROLLING HILLS AUTHORIZING THE
TSSUANCE OF A CERTIFiCATE OF COMI'LIANCE FOR A LOT LINE ADJUSTMENT
BETWEEN PROPERT�ES AT 1 BUCKSOARD LANE, 1 GEURGEFF ROAD, 3
GEORGEFF ROAD AND 8 CREST ROAD EAST AND GRANTING A VARIANCE T�
ALLOW LESS THAN THE MiNIMUM REQUTRED FRONTAGE 4F A L4T ALONG THE
STREET EASEMENT, �N ZONING CASE NO. 870, LOT LINE ADJUSTMENT NO. 2015-01
(ROBINSDI�. THE PROdECT HAS BEEN DETERMINED TO BE EXEMPT FROM THE
CALIFORNIA ENVIRONMENTAL QUALITY ACT, {CEQA).
Councilmember Mirsch recused herself from consideration of this case due to the proximity of her
property to the subject property and left the da.is. Mayor Pieper introduced the item and asked �or staff's
comments. Planning Director Schwartz re�iewed the applicant's xequest for a lot line adjustment
between the properties Iocated at 1 Buckboard Lane, 1 Georgeff Raad, 3 Georgeff Road and 8 Crest
Road East. She stated that this is a two-fold application. 'The first application which is before the City
Council now is the request for the lot line adjustment between those parcels and the Planning
Cornrnission adopted a Resolution approving the lot line adjustment. She stated �hat should the City
Cauncil concur with the Planning Commission on the lot line adjustmen�, the City Council will hold a
public hearing which is the next item on the agenda to consider a Zoning Map Amendment and General
Plan Amendment which are necessary so that the parcels resulting from the lot line adjustment wili
correspond with Zoning Map and General Plan. She further reviewed the applicant's request for a lot
line adjustment referring the map showing the new property lines. She stated that by making the
proposed 1ot lir�e adjustment, the parcel at i Buckboard Lane will achie�e a conforming rear setback
where it was previously non-confarming; the parcel at 3 Georgeff Road will receive 150 ft, frontage an
Georgeff Road where it had none previously and the parcel at 1 Georgeff Road will achie�e its own
access through the existzng driveway with 45 ft. frontage on Georgeff Road where it was previously
gaining access across ano#her property. She stated that the Planni�g Cammission adopted a resolntion
approving the 1ot line adjustment as well a resolution recomrnendin.g that the City Council approve the
corresponding Zoning Map Amendment and General Plan amendment which are the next item on the
agenda scheduled as a public hearing.
In respanse to Mayor Pro Tem Dieringer, Planning Director Schwartz stated that there were no
objections expressed regarding the lot line adjustrnents during the Planning Commission's consideration
of the case. Discussion ensued concerning access to the properkies.
Mayor Pieper called far public comment.
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Jahn Nunn,.1 Crest Roaa West addressed the City Council to ask if this situation resulted from a prior
subdivision. In response, it was stated that this did not result from a subi�i�ision.
Kurt Robinson, 1 Georgeff Road addressed the City Council to further explain their request stating tha�
their intention is to fix a non-conforming situation and make it better so that the praperties can be sold.
Clint Patterson, 22 Geor�eff Road addressed the City Council expressing his support for the applicant's
request.
Mayor Pro Tem Dieringer moved that the City Council receive and fiIe Planning Commission
Resolution No. 2015-(}4 granting appro�al of the applicant's request in Zoning Case No. 870 for a Lot
Line Adjustment between properties at 1 Buckboard Lane, 1 Georgeff Road, 3 Georgeff Road and 8
Crest Road East. Councilxnember Wilson seconded the motion, which carried without objection.
Councilmember Mirsch returned to the dais.
Recognizing that it was 8:00 p.m. Mayar Pieper called far public comment an items not on the agenda.
OPEN AGENDA-APPROXIMATELY 8:00 P.M. -PUBL�C COMME�TT WELCOME
Carol Witte, 5 Quail Ridge Road South addressed the City Council reg�rding the asbestos cement water
�ipes in the City and expressing concern for the health hazards associated with asbestos exposure.
Fo�lowing brief discussion, staff was directed to research testing options including Cal Water Service
Company's testing procedures and report back to the City Council.
James Aichele, 14 Crest Road West addressed the City Council regarding the health effects associated
with exposure to radiation from the proposed LTE/LMF tower at Fire 5tatian 56. He provided several
documents related to such exposure.
PUBLIC HEARING�
WAIVE FULL READING AND INTRODUCE ON FIRST READING ORDINANCE NO. 341
—AN ORDINANCE AMENDING THE CITY OF ROLLING HILLS ZONING MAP (ZONING
MAP AMENDMENT NO. 2015-01)AND AMENDING THE LAND USE ELEMENT OF THE
GENERAL PL�AN {GENERAL PLAN AMENDMENT NO. 2015-01) Il�T ZQNING �ASE NO.
871 TO CHANGE THE ZONING DISTRICT AND LAND USE CLAS�IFICATIONS OF
P�RTTONS OF ADT[JSTED LOTS HAVING APN. �567-015-021 AND 7567-015-022
APPROVED IN ZONING CASE NO. 870 BY LOT LINE ADJUSTMENT NO. 201S-01. THE
PR�JECT HAS BEEN DETERMINED TO BE EXEMPT FRt3M THE CALIFORNIA
ENVIRONMENTAL QUALITY ACT, (CEQA).
Councilmember Mirsch recused herself from consideration of this case due ta the proximity of her
property to the subject pr�periy ar�d left the dais. Mayor Pie�er introduced tlie items and asked for
staffls commen�s. Planning Director Schwartz stated that this is a public hearing for consideration of an
Ordinance to approve the Zoning Map Amendment and General P1an amendment necessary as a result
of the lot line adjusrinent previously discussed and approved in Zoning Case No. 870 and reviewed the
necessary amendments so that the resulting lots are correcdy identified and classified.
Mayor Pieper called for public camment. Hearing none,he closed the public hearing.
Councilmember Black moved that the City Council introduce Ordinance No. 341 for first reading,waive
fu11 reading and schedule the second reading and consideration o�adoption for the April 27, 2015 City
Council meeting. Mayor Pro Tem Dieringer seconded the inotion, which carried without objection.
Councilmember Mixsch returned to the dais.
WANE FULL READING AND ADOPT ORDINANCE NO. 340 — AN ORDINANCE OF
THE CITY OF ROLLING HILLS ADDING CHAPTER 8.25 T� TITLE 8 OF THE ROLLING
HII,LS MUNICIPAL CODE DECLARING DEAD TREES AS A PUBLIC NUISANCE.
Mayor Pieper introduced the item and asked for staf�s comments. Gity Manager Cruz presented the
staff report and provided background on the reason for praposed ordin�nce. He stated that during the
first reading c�f the ordinance concern was raised that there may be gotential far the proposed �rdinance
to be used improperly to remove �rees obstnxcting views and the uncertainty regarding the basis for
determining that a tree constitutes a public nuisance. He stated that the propose ordinance incorporates
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City Council Meeting
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the appl�cable nuisance abatement procedures which provides an oppartunity for the property owner to
appeal the determination that a nuisance exists and provide the City Manager with authority to collect
information to support the determination if necessary.
Mayor Pieper called for public comment.
Marcia Schoettle, 24 Eastfield Drive addressed the City Council stating the fire safety is very important
bt�t sl�e does not feel this proposed ordinanc� is necessary; and, as referenced by Chief Ewald at the last
meeting, the current ordinance is sufficient. She further stated that she feels the proposed ordinance is
too broad and the City does not need this ordinance.
Cathy Nichols, 1� Crest Road West addressed the City Cauncil stating that she fee�s that the proposed
ordinance is too broad and expressed concem that the ordinance will result in clear cutting the canyo�s
and result in landslides. She further commented that dead branches and trees are homes for birds and
other wildlife.
Beate Kirmse, 2 Chuckwagon Road addressed the City Council stating that she also feels the proposed
ordinance is too broad and unnecessary given that#he current nuisance ordinance has been successful in
removing dead trees.
John Nunn, 1 Crest Road West addressed the City Council stating that he €eels that there are better
options available for reducing fire risk and he does not believe this ordinance is necessary.
Jim Aichele, 14 Crest Raad West addressed the City Council stating that he does not agree that dead
trees provide ha.rborage for rodents as was stated in the staff report. He further commented that he does
not feel the proposed orclinance is necessary.
Tina Greenberg, 32 Portuguese Bend Raad addressed the City Council stating that she feels the
proposed ardinance is too broad and unenforceable. She further stated that she daes not feei that the
ordinance is necessary and she is opposed to it. She commented that the real problem is dry grass and
that issue should be addressed reduce the risk of fire.
Spencer Karpf, 8 Maverick Lane �ddressed the City Cvuncil stating that he is in favor of the reduction
of fire fixel and the City Counci� should adopt good ordinances to reduce fire fuel within the City. He
stated that he is opposed to the proposed ordinance because it is too broad and poorly dra.fted but zxrged
the City Council to do something to address the fire risk in the community.
Richard Colyear, 35 Crest Road West addressed the City Council suggesting that City Council refer the
rnatter ta the Planning Commission for fizrther study.
Hearing no further public comment, Mayor Pieper closed the public hearing,
In response to Mayar Pieper, City Attorney Jezakins stated that the existing r�uisance ordinance can be
used to address dead trees. Mayor Pieper commented that he feels the broader problem of fire safety
should be addressed; and the proposed ordinance, which he also feels is very broad rnay not be
necessary since the existing Nuisance Ordinance can be used to address dead trees. Mayor Pro Tern
Dieringer concurred with Mayor Pieper's comments.
Couz�ciltnember Black commented that he feels that dead trees are a fre hazard and should be
addressed. He fi�rther commented that anykhing that can be done ta reduce fire load should be done.
Mayor Pro Tem Dieringer asked for comments from the Fire Department representa�ives concerning this
issue and suggested that the issue of fire safety and fire fuel reduction be studied by a committee. In
response to Councilmember Black regarding the scope af the ordinance to address dead trees, City
Attorney Jenkins read the proposed ordinance language.
Luke Claus, Assistant Cl�ief, LA County Fi�e Department addressed the City Council at the request of
Mayor Pro Tem Dieringer. Assistant Chief Claus stated that they protect li�es, homes and property and
their objectave during the annual brush clearance inspections is to create a defensible space which is
typically 200 ft. araund khe home. He �urther stated that every incremental step taken to reduce fire fuel
adds a degree of safety and they are supportive of any steps taken to reduce fuel Ioad. He further stated
that Fire Dept. personnel, through the �egetation management department, are available to assess
problem properties.
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Ke�in Johnson, Acting Chief, Forestry Division, LA County Fire Dept. addressed the City Council
stating that in the areas beyond 200 ft. they can work with a home owners association ar a city to take a
strategic laok in conjunctian with suppression tactics to identify areas that can slow the fire down. In
response to Councilmember Black as to why this hasn't been done already, Chief Johnson stated that
these type of activities are usually done through formation af a Fire Safe Council and at up to this point,
one has not been formed in Rol�ing Hills. Also in response to Cauncilmember Black, Chief Johnson
stated that the Brush Clearance Unit can be brought in to address specific prop�rties. In response to
Mayor Pro Tem Dieringer, Chief Johnso� stated it would depend on the situation to determine whether
or not they feel that dead vegetation outside the 200ft. requirement is a fire threat. Discussion ensued
concerning the applicability of the proposed ordinance.
Councilmernber Mirsch commented that there arE twa issues before the City Council, #he first being
consideration of the proposed ordinance which does not feel is necessary given that the existing
Nuisance Ordinance can he used to address dead tree; and the second issue is fire safety. She suggested
that an hoc committee or focus group be formed to address the fire safety issue. Mayor Pro Tem
Dieringer concurred.
Following discussion, Co�cilmember Black moved that the City Council waive full reading and adopt
Ordnance Na. 340. The motion died for lack of a second. Staffwas directed to schedule a meeting af the
Fire Fuel Ad Hoc Committee to discuss way to address the fire safety issue including the resoiirces
referred to by Chief Johnson.
THE PUBLIC HEARING ON Z�NING CASE NO. 862 AT 40 EASTFILEll DRIVE
WILL BE C�NTINUED TO APRIL 27, 2015 AT WHICH TiME T�IE FOLLOWING
WILL BE AGENDIZED: CONTINUANCE OF THE PiJBLiC HEARiNG IN ZONING
CASE NQ. 862, FURTHER CONSIDERATI�N OF A REQi3EST FOR SITE PLAN REVIEW
FOR ADDITIONAL GRADING AND MODIFICATION TO BASEMENT ACCESS AND A
VARIANCE TO RECONSTRUCT THE REAR SLOPES THAT WOULD BE STEEPER
THAN 'TI� MAXIMLTM PERMITTED SLOPES ("DEFERRED ITEMS"} IN ZQNING CASE
NQ. 862 AT 40 EASTFIELD DRIVE (LOT 91-EF), ROLLING HII.,LS, CA (TONSICH). THE
PROJECT IS CATEGORICALLY EXEMPT FROM THE REQUIIZEMENTS OF THE
CALIFORNTA ENVIRONMENTAL QUALITY ACT(CEQA).
A�the request of the applicant, consideratian of tl�is item was continued to Apri127, 2015.
OLD BUSINESS
None.
NEW BUSINESS
CONSIDERATION OF RESOLUTION NO. 1 i74 AND PROPOSITION A ASSIGNMENT
AGREEMENT FOR AN EXCHANGE OF PROPOSITION A FUNDS WITH 'THE PALOS
VERDES PENIN5ULA TRANSIT AUTHORITY; AND RESOLUTION NO. 1175 AND
PROPOSITION C / MEASURE R ASSIGNMENT AGREEMENT FOR GIFTING OF
PROPOSITION C AND MEASURE R FUNDS TO THE CITY OF ROLLING HILLS
ESTATES.
Taken out of order see above.
DISCUSSION CONCERNING PROPOSAL FROM CTC TECHNOLOGY AND ENERGY TO
ANALYZE TI�E FINDINGS IN THE LA-RICS LTE AND LMR COVERAGE STUDIES
CONDUCTED IN ROLLING HILLS.
Mayor Pieper introduced the item and asked for staff's comments. City Manager Cruz presented the
staff report and provided the background on this issues. He stated that staff identified a consultant that
could perform the study requested and reviewed the consultant's proposal.
Mayor Pro Tem Dieringer commented that although the proposed pole at Fire Station 56 has been halted
far now, the LA County Board of Supervisors will be meeting in the next week and the project may be
back on. She suggested that the City Council give staf�the author�ty to proceed with the study should
the praject be reinstated. Discussion ensued conceming the necessity of the study. Mayor Pieper stated
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that he would prefer that the matter be braught back to the City Council if or when the project is
reinstated. Discussion ensued concerning�he LA-RICS praposal and its funding source.
Mr. Aichele addressed the City Council sta.ting that Board af Supervisors is meeting tomorrow to
discuss the LA-RICS propasal and he plans to attend the meeting.
Following discussion, Mayor Pro Tem Dieringer rnoved that the City Council authorize staff to proceed
with the sh�dy to analyze the findings in the LA-RICS and LMR coverage studies conducted in Rolling
Hills if the Los Angeles County Board of Supervisars allows LA-RICS ta rnove �orward with the pole at
Fi�re Station Sfi. Councilmember Black seconded the motion which carried with Councilmembers
Mirsch and Wilson opposed.
CONSIDERATION OF AN AWARD OF A PROFESSIONAL SERVICES AGREEMENT
BETWEEN THE CITY OF ROLLING HILLS AND EMERGENCY PLANNING
C�NSULTANTS TO C�MPLETE A LOCAL HAZARD MITIGATION PLAN UPDATE
AND APPROPRIAT�ON OF Ft]NDS THEREFORE.
Mayor Pieper introduced the item and asked for staff's comments. City Manager Cruz presented the
staff report stating that the purpose of the Local Hazard Mitigatian Plan xs to identi�y the potential
hazards associated with wildfire, landslides, flooding and other complications thereof; and to identify
vulnerable man-made structures during these adverse conditions and dangers that may result from poor
service detivery. He stated that the City last adopted a Local Hazard Mitigation Plan in 2Q07 and under
Federal Law locaI jurisdictions are required fo update and adopt a plan every five years. He re�iewed
the RFP process and stated that staff is recommending the City Councii select Emergency Planning
Consultants to complete the plan and approve a ane year agreemerit in the amount of $18,000, tl�us
eliminating the $2,700 contingency ariginally proposed, as recommended by Finance Committee.
Discussion ensued concerning the large p�ice difference between the praposals.
Mayor Pro Tem Dieringer rrioved that the City Council approve the professional services agreement
between the City of Rolling Hills and Emergency Planning Consultants ta complete a Local Hazard
Mitigation Plan Updated and approve an appropriation in the amount of $3,000 therefore.
A Councilmernber Mirsch seconded the rnotion,which carried without objection.
MATTERS FROM THE CITY COUNCIL AND MEETING ATTENDANCE REPORTS
SOUTHERN CALIF4RNIA EDISON'S PLANNED INFRASTRUCTURE �MPROVEMENTS
IN ROLLING HILLS —20�5 TO 2418.
Mayor Pieper provided the City Council with copies of the PowerPoint presentatian outlining Southern
Califarnia Edison's planned infras�ucture improvements in Rolling Hills for 2015-2018 and provided a
brief over�iew of the presentation. He stated that staff will use the information received to provide the
information to residents via the City's web site.
Mayor Pro Tem Dieringer expressed concern regarding the proposed project to install underground
vaults along Portuguese Bend Road and SCE's inabiiity to provide specific details of the project as well
as their poor track record in taking resident's needs and concerns into account. She suggested that the
City Council investigate options for protecting residents should SCE not meet their co�nmitments
including possibly requiring bonds br indemnification. In response, City Attorney Jenkins stated that he
doubts it could be done, but it would require research; and to do the research would require direction
from the City Caunc�l. Discussion ensued concerning SCE's authority to operate and maintain its
facilities in the City.
Following further discussion, staff was directed to request more information and deta.ils from SCE
regarding the underground vault project along Portuguese Bend Road and repart back to the City
Council.
OTHER MATTERS FROM COLTNCILMEMBERS
Cauncilmember Black expressed concern regarding major remodel projects not having the benefit of
Planning Commission review. Following discussion, staff was directed to agendize a discussion by the
Planning Commission concerning what percentage of demolition in remodel projects can be considered
a remodel vs. new home and the definitian of"demoIition."
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04/13/l 5 -7-
Councilmember Wilson brought to the attention of the City Council, a corr�spondence he received frorn
a Rolling Hills Estates Cauncilmember requesting a proclamation regarding the Armenian Genocide
Memorial. Councilmember Black commented that the city has not historically participated in thi�type of
request. Following brief discussion,the City Council concurred that it would not issue a proclamation.
MATTERS FR�M STAFF
CONSIDERATION OF DISCONTINUED USE OF INFORMAL PROFESSTONAL SERVICE
PROVIDER DIRECTORY LIST.
Mayor Pieper introduced the item and asked far staff's comments. City Manager Cruz reviewed the staff
report and provided background regarding the cuirent process for providing inforrnal professional
services provider lists at the request of residents or contractors, as well as the current process for
updating the directory. Discussion ensued concerning the process for removing coznpanies from the
directory list if it were to continue being used. Following brief discussian, Mayar Pieper moved that the
City Council direct staff to discontinue use of the informai professional service provider directory list.
Mayor Pro Tem Dieringer seconded the motion,which carried without ob�ection,
PUBLIC COMMENT ON CLOSED SESSION AGENDA
None.
CLOSED SESSION
None.
RETURN T� OPEN SESSION
None.
ADJOURNMENT
Hearing no further business before the City Council, Mayor Pieper adjourned the meeting at 10:05 p.rn.
The next regulaz meeting of the City Council is scheduled ta be held on Monday, April 27, 2015
beginning at 7:30 p.m. in the City Council Chamber at City Hall, 2 Portuguese Bend Road, Rolling
Hills, California.
Respectfully submitted,
�tC�$A��g��9,# �
Heidi Luce
City Clerk
Appraved,
Je i er
ayor
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